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Resolution No. 02-13 RESOLUTION NO. 02-13 RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA RESCINDING ALL PREVIOUS LEGISLATION REGARDING THE RECREATION ADVISORY BOARD AND THE CULTURAL ARTS BOARD; CREATING A NEW CULTURAL ARTS AND RECREATION ADVISORY CON~lITTEE, PROVIDING FOR PURPOSE, MEMBERSHIP, AND RESPONSIBILITIES OF SAID CONIl~IITTEE, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on January 22, 1990, the City Commission adopted Resolution 90-2 creating the Recreation Advisory Board, which resolution was subsequently amended by Resolution 91-35 (reduced the number of members), and by Resolution 94-5 (increased the number of members), and WHEREAS, on March 14, 1994, the City Commission adopted Resolution 94-10 creating the Arts and Entertainment Advisory Board, which resolution was subsequently amended by Resolution 94- 13 (increased the number of members)., Resolution 95-15 (changed named to cultural Arts Board), Resolution 96-21 (reduced the number of members and changed length of terms of service), and Resolution 01-08 (changed length of terms of service and limited time any person could service as chairman), and ' WHEREAS, the interests of the Advisory Board and committee to be Committee . City Commission deems it to be in the best citizens of Atlantic Beach if the Recreation the Cultural Arts Board are combined into one known as the Cultural Arts and Recreation NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. All previous legislation providing for the creation and conduct of the Recreation Advisory Board and the Cultural Arts Board is hereby rescinded. SECTION 2. Creation: There is hereby created and established THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE. SECTION 3. Purpose: The purpose of the Cultural Arts and Recreation Advisory Committee is to propose, plan, promote and review artistic, recreational and cultural programs, exhibits and projects for the citizens of Atlantic Beach. The Committee is advisory and exists for the purpose of making recommendations to the City Commission regarding the most efficient and effective ways to spend limited tax dollars for the maximum benefit of the ,, community. The Committee shall propose a diverse variety of programs to benefit citizens in all areas of Atlantic Beach and may participate in a variety of ways to make the events happen after approval by the City Commission and coordination with City Staff. SECTION 4. Membership: There will be a total of nine (9) members appointed by the Mayor and Commission. Members must be residents of Atlantic Beach. The terms of membership will be for two years with a maximum of two consecutive terms. The initial appointments will be for .staggered terms so that five members will serve full two year terms and the remaining four members will serve one-year terms. Members will be automatically removed from the Committee if they miss three consecutive meetings unless their absence is excused by the Chairman. A member can choose to resign from the Committee at any time by giving written notice to the City Clerk. One member of the Committee shall either be a member of the Atlantic Beach Teen Council or an adult advisor to same. SECTION 5. Duties and Responsibilities (a) Develop plans, promote and support programs and projects to bring the benefits of art and recreation to the citizens of Atlantic Beach (b) Create and utilize a committee structure to make effective use of the scarce and valuable time of Committee members. (c) Recommend an ongoing calendar of special events for the City of Atlantic Beach. (d) Submit a recommended annual budget for support of arts and recreation through events or projects for consideration of the City Commission. (e) Evaluate and advise the City on the effectiveness of programs and projects that are ongoing or completed to help plan for future events. (f) Evaluate and make recommendations to the City on special assignments or requests made by the City Commission or City Manager. (g) Help plan or evaluate plans for new recreation facilities if requested by the Mayor and Commission or City Manger. (h) Utilize guidelines adopted by the City Commission for evaluation of requests for City funds. (i) Evaluate requests for City funding for special events, art projects and recreation programs and make recommendations to the City Commission as to which are most appropriate for funding given budget constraints and the best value for City funds. 2 (j) volunteer work from Committee members to plan and put on events is encouraged and should be coordinated with staff at all phases. (k) Reporting of activities will be made to the Commission on a monthly basis through written staff reports and presentations to the Commission at least twice yearly (one of these during the budget preparation process). (1) Review the activities and programs of the Atlantic Beach Teen Council and recommend to the City Commission which should be funded and/or otherwise supported. SECTION 6. Commission Liaison: The Mayor shall designate one City Commissioner to serve as liaison to the Cultural Arts and Recreation Advisory Committee. SECTION 7. City Staff Liaison (a) Staff will be assigned by the City Manger to provide technical and administrative support. Staff will assist in preparing budgets, minutes of meetings and other administrative and technical services as needed. (b) Staff will be responsible for the collection and expenditure of any City funds in accordance with purchasing guidelines. SECTION 8. Organization of Officers: The Committee shall have the authority to organize themselves and appoint a chairman, vice chairman, and any other officers they deem advisable. The Committee may draft rules to govern the conduct of their business, which shall be approved by the City Commission. SECTION 9. Liability to City: The City Commission shall consider recommendations for funding of events proposed by the Committee, but nothing in this Resolution or otherwise shall be construed as authorizing or empowering the Committee to impose any liability of any nature, financial or otherwise, upon the City, without City approval. SECTION 10. This resolution shall take effect immediately upon its final passage and adoption. 3 ,,,, PASSED by the City Commission this _ of July, 2002. ATTEST: MAUREEN KING ~ City Clerk ;` Approved as to form and correctness: C. EN, ESQUIRE City rney