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7-12-23 ESC Adopted MinutesMINUTES Environmental Stewardship Committee (ESC) Meeting Wednesday, July 12, 2023 - 6:00 PM Commission Chamber Present: Anastasia Houston, At -Large Member, ESC Amy Palmer, At -Large Member, ESC Linda Chipperfield, At -Large Member, ESC Patrick Nobles, At -Large Member, ESC Mark Gabrynowicz, ESC Chair, District 1307 Member Daniele Giovannucci, Vice Chair, At -Large Member, ESC Sarah Boren, District 1306 Member, ESC Bruce Andrews, Member Absent: Romy Vann, At -Large Member, ESC Barbie Brooksher, District 1312 Member, ESC Also Present: Amanda Askew, Planning & Community Development Director (PCDD) 1. CALL TO ORDER AND ROLL CALL Mark Gabrynowicz called the meeting to order. Linda Chipperfield called the roll. 2. APPROVAL OF AGENDA Sarah Boren requested to remove 90 Day Calendar from the consent agenda and to combine 813 and 9A. There was no dissent. 3. COURTESY OF THE FLOOR (5 MINS.) There were no speakers. 4. CONSENT AGENDA A. Approve minutes of the June 14th regular Environmental Stewardship Committee meeting. B. Subcommittee Reports C. 90 Day Calendar D. ARCC & ESC joint meeting minutes E. Energy Reduction Infographic MOTION. to approve the consent agenda with the amendments to the minutes to change "Mayor Glasser" to "Sarah Boren" and adjustments to Bruce Andrews and Daniel Giovannucci' titles. Motion: Sarah Boren Environmental Ste"ardship Committee (ESC) July 12, 2023 Pagel of 5 5. 6. Second: Amy Palmer Anastasia Houston For Amy Palmer (Seconded By) For Linda Chipperfield For Patrick Nobles For Mark Gabrynowicz For Daniele Giovannucci For Sarah Boren (Moved By) For Bruce Andrews For Motion passed 8 to 0. F. 90 Day Calendar (removed from consent agenda) Sarah Boren suggested adding a timeline for the Chapter 23 update and setting a date for 2024 Priority Setting. Sarah Boren gave an update on the City Manger search and Budget workshops. She asked for members to provide her with ESC's June accomplishments. Sarah Boren asked for suggestions on when to start priority setting. Bruce Andrews asked if there was a way to update and tweak the existing priorities instead of going through the whole process. Mark Gabrynowicz supported this idea. Sarah Boren suggested priority setting in November and working out the process in October. Discussion about priorities ensued. Sarah Boren revised her suggestion to have the subcommittees to submit their priorities to ESC by the October meeting and to have an overall discussion of priorities in November. There was no dissent. CHAIR REMARKS A. SITES B. Planit Geo webinar notes httpsc//marketing.planitgeo.com/webinar/managing-your-urban-forest- from-a-statewide-view Mark Gabrynowicz talked about the presentation by Planit Geo and how he was impressed with the community's engagement on one of their projects. He encouraged more engagement with surrounding municipalities and community members in the tree canopy assessment and environmental matters. SIGNIFICANT MATTER ARISING IN SUBCOMMITTEES A. Tree Subcommittee Brue Andrews discussed the tree mitigation litigation process for a property off 19th Street. Amanda Askew gave more details on the reason why a permit was needed and the litigation process. She reported the court upheld the Special Magistrate's decision and the homeowner has 30 days to appeal the decision. Environmental Stewardship Committee (ESC) July 12, 2023 Page 2 of 5 Sarah Boren asked what else can the city do to prevent new homeowners from removing trees without a permit. Linda Chipperfield reported that they tried to reach out to real estate agents to do a presentation but they were not interested. Discussion ensued on how to reach new homeowners and realtors and the city's welcome packet. Mark Gabrynowicz mentioned gathering volunteers to help with the tree inventory. He mentioned the ESC will need to work with city staff to do this. Sarah Boren said there was an idea to have JU students help with the inventory. B. Outreach Subcommittee Linda Chipperfield reviewed the Outreach subcommittee minutes. She mentioned the Howell Park clean up is being rescheduled. Discussion about the chemical management plan ensued. Discussion about the Monarch Pledge ensued. C. Sustainability and Resiliency Subcommittee Sarah Boren encouraged members to watch the latest Speaker Salon Series. She reported the city is working with the NFTPO to get a free fleet assessment and they are looking at solutions for the 5 way intersection. Sarah Boren reported they have 20 households for the energy conservation challenge. She encouraged members to continue to recruit households. Sarah Boren discussed making the Gail Baker Center a Resilience Hub. She said there are a lot of grant opportunities. 7. MAYOR AND/OR STAFF A. Marsh baseline grant Amanda Askew gave an overview of the Marsh Baseline grant and work included in this project. B. Finding of No Significant Impact (FONSI) and Draft Supplemental Environmental Assessment (SEA) for Duval County, Florida Shore Protection Project, Duval County, Florida Amanda Askew reported that Duval County will receive beach nourishment and work is expected to begin summer 2024. C. Tree Fund Money Amanda Askew reported that the city is looking to use $15,000 out of the tree fund to match the grant for tree inventory. She said the ESC will need to make a recommendation on the subject. Discussion ensued. MOTION. We believe the grant has merit. However, it stretches the interpretation and the spirit of the intended use of the Tree Fund. We therefore prefer not to use the Fund for the grant Environmental Stewardship Committee (ESC) July 12, 2023 Page 3 of 5 8. 9. but we accept its one-time use, with that reservation, and only if there are no other options available. Motion: Daniele Giovannucci Second: Bruce Andrews Anastasia Houston For Amy Palmer For Linda Chipperfield For Patrick Nobles For Mark Gabrynowicz For Daniele Giovannucci (Moved By) For Sarah Boren For Bruce Andrews (Seconded By) For Motion passed 8 to 0. OLD BUSINESS A. Proposed ESC membership terms Sarah Boren shared that members serve 3 year terms, they can serve 3 consecutive terms, replacing an unexpired term is not considered a full term, and the city clerk is bringing a formal recommendation to the board member review committee to clean up the ECS member's terms. She said she was going speak at the meeting and propose having an on boarding process for new members. Mark Gabrynowicz asked members to review his recommendations that were included in the agenda. B. Neighborhood Ambassador Program update This was discussed under item 9A. C. AB conservation Challenge Pilot update D. ESC member onboarding packet update NEW BUSINESS A. City Volunteer Program Status report Sarah Boren stated there are multiple department working on the volunteer program. She said Kevin Hogancamp was in support of having ambassadors to directly contact who will then disperse information. She said ESC needs to be clear on what they need from this program. B. Charter Review Committee - proposal to add environmental stewardship, resilience and/or sustainability Sarah Boren reported that at the last Charter Review Committee meeting she proposed adding environmental stewardship, resilience, and/or sustainability under the duties of Commission. She said there was not a motion for the proposal. She said a member of the Environmental Stewardship Committee (ESC) July 12, 2023 Page 4of5 committee suggested she provide language for a motion to present at the next meeting. Sarah Boren suggested the city include environmental stewardship in the charter. She was looking for input on how to pursue this. Members were in support of this idea. Sarah Boren said she would do more research on how to incorporate environmental stewardship into the charter. C. Environmental Film Series Sarah Boren said this is Amy Palmers idea and has some film suggestions. Sarah Boren reported she is working on finding locations to have this inside. She suggested having this one a quarter. Mark Gabrynowicz said outreach subcommittee can work out a schedule. D. Baker Center = Resilience Hub 10. ADJOURNMENT There being no further discussion, Mark Gabrynowicz declared the meeting adjourned at 8:00 p.m. Attest: manda Askew Environmental Stewardship Committee (ESC) July 12, 2023 Page 5 of 5