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6-14-23 ESC Adopted MinutesMINUTES ;t Environmental Stewardship Committee (ESC) Meeting Wednesday, June 14, 2023 - 6:00 PM Commission Chamber Present: Amy Palmer, At -Large Member, ESC Linda Chipperfield, At -Large Member, ESC Patrick Nobles, At -Large Member, ESC Daniele Giovannucci, Vice Chair, At -Large Member, ESC Romy Vann, At -Large Member, ESC Barbie Brooksher, District 1312 Member, ESC Sarah Boren, District 1306 Member, ESC Bruce Andrews, Member Absent: Anastasia Houston, At -Large Member, ESC Mark Gabrynowicz, ESC Chair, District 1307 Member Also Present: Brian Broedell, Principal Planner and Environmental Coordinator Candace Kelly, City Commissioner, Seat 4 1. CALL TO ORDER AND ROLL CALL Sarah Boren called the meeting to order in Mark Gabrynowicz' absence. Linda Chipperfield called the roll. 2. 3. 4. APPROVAL OF AGENDA There were no changes to the agenda. COURTESY OF THE FLOOR (5 MINS.) There was no public comment. CONSENT AGENDA A. Approve minutes of the May 17 regular Environmental Stewardship Committee meeting. B. Approval of Subcommittee minutes (Tree subcommittee did not meet in May and S&R did not have a quorum) MOTION: to approved the consent agenda Motion: Daniele Giovannucci Second: Romy Vann A vote was not recorded. There was no dissent to the motion. Environmental Stewardship Committee (ESC) June 14, 2023 Page 1 of 7 5. CHAIR REMARKS A. Joint meeting with Community Development Board (CDB) and Arts Recreation Culture Committee (ARCO) Sarah Boren recommended looking over Mark Gabrynowicz' agenda from his meeting with other chairs. She said there were lots of cross overs and opportunities to collaborate. B. Update from meeting with Recreation Dept. and Joe Schwartz Sarah Boren reported she will meet with Joe Schwartz next week to brainstorm recruitment, retention, and recognition of volunteers. Sarah Boren encouraged members to take a look at the Weekly Reports and City Projects pages on the city website. 6. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES A. Sustainability and Resiliency ---Water and Energy Benchmarking Program Sarah Boren reported that the "AB Conservation Pilot Challenge" is launching soon. She said the goals are to get at least 50 households to participate and to have those households reduce their water and energy consumption. Further discussion about the program ensued. She reported that the committee is working on milestones and metrics for the Sustainability and Resiliency Community Action Plan. B. Outreach --Update on Welcome Kit Linda Chipperfield stated that the draft of the ESC's portion of the welcome kit is in the agenda packet. She reviewed the draft. She said the welcome packet will be on the website and at city hall. Discussion ensued. Linda Chipperfield reported GLF, COAB's trash service, has agreed to begin recycling pickup from apartment and multi -family units. She said outreach plans on advertising this change. Sarah Boren reported the annual awards meeting was moved from December to January 25th. She reported that she is working with Kevin Hogencamp to have a folder that the ESC can upload documents to. C. Tree Bruce Andrews reported that 44 trees were planted in May for the Adopt a Tree program. He said they discussed Adopt a Tree plantings in the back yard. He said this will have to Environmental Stewardship Committee (ESC) June 14, 2023 Page 2 of 7 be done via ordinance change, so they want to gather other proposed changes to present all at once. He reported that they discussed palm tree relocation. He said they would like to have a workshop with different subject matter experts to talk through the process and how to encourage homeowners to take part in palm relocation. Amy Palmer reported that she has been communicating with a Commissioner for Alachua County about their tree ordinance. She said it is very strong and someone is willing to come talk to the ESC. Members were in agreement with having a presentation by Alachua County. MOTION. to have Amy Palmer contact a representative from Alachua County to have a presentation on their tree code Motion: Daniele Giovannucci Second. Linda Chipperfield Amy Palmer For Linda Chipperfield (Seconded By) For Daniele Giovannucci (Moved By) For Romy Vann For Barbie Brooksher For Sarah Boren For Bruce Andrews For Motion passed 7 to 0. Sarah Boren suggested putting a time frame on cumulating and writing revisions to Chapter 24. She said the tree assessment will be complete in October so she suggested aiming to have revisions ready to present to commission in November or December. There was no dissent to the idea. Romy Vann asked if there was any record keeping of potential spots for right-of-way trees. Bruce Andrews said Amanda Askew and Brian Broedell keep record of this. She suggested looking at Seaspray Avenue as a potential planting location. Commissioner Kelly stated that as the interviews for City Manager continue, she will be asking questions regarding Environmental Stewardship. Romy Vann proposed expanding the Heritage Tree species to all designated maritime species. She asked if this is a tree subcommittee matter. Sarah Boren said this will be recorded onto the list of potential Chapter 24 changes. Discussion about Heritage Trees ensued. 7. MAYOR AND/OR STAFF REQUEST En%ironmental Stewardship Committee (ESC) June 14, 2023 Page 3 of 7 A. Discussion about Artificial Turf Sarah Boren gave a summary of the proposed changes to Chapter 24 as presented by staff at the May meeting. She said they should make their recommendation base on environmental aspects. MOTION: to not allow artificial turf Motion: Daniele Giovannucci No second Motion failed Discussion about a recommendation continued. MOTION: to support staffs recommendation to consider artificial turf 100% impervious Motion: Bruce Andrews No second Motion failed Discussion about a recommendation continued. MOTION: to support staff s recommendation to consider artificial turf 100% impervious and to not allow artificial turf within 50 feet of a water body Motion: Patrick Nobles Second. Linda Chipperfield Daniele Giovannucci said the motion should specify waterbodies to include drainage features. Discussion ensued. Sarah Boren asked why staff did not include drainage features in the revision. Brian Broedell clarified that the draft does say artificial turf shall be at least 50 feet from water bodies, shall not be allowed in swales, and shall not be within the dripline of a regulated tree. Discussion ensued. Patrick Nobles withdrew his motion. MOTION. to support staffs recommendation to consider artificial turf 100% impervious Motion: Bruce Andrews Second: Romy Vann Amy Palmer For Linda Chipperfield For Patrick Nobles For Daniele Giovannucci For Romy Vann (Seconded By) For Barbie Brooksher For Sarah Boren For Bruce Andrews (Moved By) For Environmental Stewardship Committee (ESC) June 14, 2023 Page 4 of 7 Motion passed 8 to 0. Daniele Giovannucci suggested the language to address the root system rather than the dripline. Bruce Andrews agreed and suggested making the regulation based on the tree's diameter a breast height. A revised motion was not made. E. Discussion about Impervious Lot Coverage Sarah Boren gave a summary of the proposed changes to Chapter 24 as presented by staff at the May meeting. MOTION: to support staff s recommendation of setting the maximum impervious surface area at 45% for all residential properties within Commercial Zoning districts Motion: Daniele Giovannucci Second. Patrick Nobles Amy Palmer For Linda Chipperfield For Patrick Nobles (Seconded By) For Daniele Giovannucci (Moved By) For Romy Vann For Barbie Brooksher For Sarah Boren For Bruce Andrews For Motion passed 8 to 0. F. Discussion about making a recommendation on the grandfathering of impervious surface area ensued. MOTION. to support staffs recommendation on grandfathering of impervious surface area Motion: Daniele Giovannucci Second. Romy Vann Amy Palmer For Linda Chipperfield For Patrick Nobles For Daniele Giovannucci (Moved By) For Romy Vann (Seconded By) For Barbie Brooksher For Sarah Boren For Bruce Andrews For Environmental Ste%sardship Committee (ESC) June 14, 2023 Page 5 of 7 Motion passed 8 to 0. G. ESC budget status report Sarah Boren reported that the budget has been submitted to the City Manager under the Planning Department budget. H. ESC's recommendation for city managers job experience Sarah Boren gave an update on the City Manager search. Commissioner Kelly discussed this under item 6.C. 8. OLD BUSINESS A. ESC membership terms and recruitment for anticipated spots Sarah Boren stated that majority of the member's terms will be expiring at the end of 2024. She said seat 6 is open, and Bruce Andrews, Sarah Boren, Mark Gabrynowicz, and Sarah Boren will term out at the end of 2023. Discussion about the terms and Ordinances enforcing terms ensued. Sarah Boren said she would continue to work with the City Clerk to clarify terms. B. ESC Member Onboarding packet Sarah Boren asked for feedback on the draft Onboarding packet. Linda Chipperfield said she felt the packet was a bit too long. Romy Vann said she had minor edits to the language that she will email. Daniele Giovannucci said to have the main duties clear and upfront to reference. C. Neighborhood Ambassador Program Sarah Boren discussed the idea and said the ESC needs to work out the scope of work. Discussion ensued. D. ESC Calendar This item was added to the agenda. Sarah Boren asked members to email her with Amanda Askew on copy if there are any changes to the calendar. 9. NEW BUSINESS A. Proposed update to Chapter 23 (membership terms) by chair B. Howell Park clean up - tentative date June 24 Sarah Boren said the Howell Park clean up is scheduled for June 24th and she has a sign up sheet for the event. Discussion about the clean up ensued. C. Member Closing Remarks Amy Palmer expressed her concern of the potential for insurance companies dropping the state of Florida. She suggested having a speaker come speak in efforts to get ahead Environmental Stewardship Committee (ESC) June 14, 2023 Page 6 of 7 of the problem. Sarah Boren suggested having a speaker salon series on the topic. Members were in support. 10. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 10:30 p.m. Attest: 1k&1'tWIj' 4'� Amanda Askew Environmental Stewardship Committee (ESC) June 14, 2023 Page 7 of 7