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2-23-26 Amended Agenda
City of Atlantic Beach Amended Agenda Regular City Commission Meeting Monday, February 23, 2026 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes from the Regular Commission Meeting held February 9, 2026. 2-9-26 Regular City Commission Draft Minutes 7 - 17 2. COURTESY OF FLOOR TO VISITORS 2.A. Grant Award - Fletcher High School Band PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Feb. - Apr. 2026) 90-Day Calendar (Feb. - Apr. 2026) 19 - 22 3.B. Remote Meeting Attendance 3.C. March 2, 2026 Commission Workshops * 3.D. Safety, Traffic and Parking (STOP) Committee Recommendations STOP Committee Recommendations 23 - 37 3.E. Emergency Expenditure - Water Plant Generator 3.F. Interlocal Agreement - Fire Line Extension into Neptune Beach 3.G. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA Page 1 of 220 Regular City Commission - 23 Feb 2026 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Approve Resolution No. 26-24. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 42- INCH-DIAMETER LIVE OAK TREE AT 375 ATLANTIC BOULEVARD AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-24 39 - 41 6.B. Approve Resolution No. 26-25. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 51- INCH-DIAMETER LIVE OAK TREE AT 1798 SELVA MARINA DRIVE AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-25 43 - 45 6.C. Approve Resolution No. 26-26. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 33- INCH-DIAMTER LIVE OAK TREE, A 49-INCH-DIAMETER LIVE OAK TREE, AND A 54- INCH-DIAMETER LIVE OAK TREE AT 395 POINSETTIA COURT AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-26 47 - 49 6.D. Approve Resolution No. 26-27. A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY TO OUTFIT TWO NEW PATROL VEHICLES FOR A COMBINED PRICE OF $37,529.86 FROM GLOBAL PUBLIC SAFETY; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-27 51 - 60 6.E. Approve Resolution No. 26-28. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE REPAIRS AND INSTALLATION OF DECKS, BULKHEADS AND PAVILIONS REPLACING THE EXISTING EQUIPMENT AT DUTTON ISLAND PRESERVE, HOWELL PARK, AND AQUATIC DOG PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-28 61 - 70 6.F. Approve Resolution No. 26-30. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A 71 - 138 Page 2 of 220 Regular City Commission - 23 Feb 2026 CONTRACT WITH ROADWAY ASSET SERVICES, LLC TO PERFORM A PAVEMENT CONDITION ASSESSMENT IN THE AMOUNT OF $79,102; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-30 6.G. Approve Resolution No. 26-31. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ACCEPTING THE UTILITY EASEMENT FROM BEACHES HABITAT FOR THE COASTAL HAVEN DEVELOPMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE AND SIGN THIS UTILITY EASEMENT TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-31 139 - 146 6.H. Approve Resolution No. 26-32. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, TO APPROVE CHANGE ORDER #1 TO THE AQUATIC GARDENS DRAINAGE IMPROVEMENTS PROJECT CURRENTLY UNDERWAY WITH JAX UTILITIES MANAGEMENT, INC. IN THE AMOUNT OF $39,744.31; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-32 147 - 149 6.I. Approve Resolution No. 26-34. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-09 2026 DRAINAGE DITCH MAINTENANCE PROJECT TO SUN STATE NURSERY & LANDSCAPING, INC. IN THE AMOUNT OF $216,810; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-34 151 - 155 6.J. Approve Resolution No. 26-35. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE SUBMITTAL OF A 2025 URBAN & COMMUNITY FORESTRY NATURAL DISASTER AND RECOVERY SUPPLEMENT GRANT APPLICATION UPON MAYOR OR CITY MANAGER APPROVAL; AUTHORIZING THE MAYOR OR CITY MANAGER TO EXECUTE AGREEMENTS AND DOCUMENTS PERTAINING TO SUCH FEDERAL ASSISTANCE FOR AND ON BEHALF OF THE CITY OF ATLANTIC BEACH; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-35 157 - 159 7. COMMITTEE REPORTS None. Page 3 of 220 Regular City Commission - 23 Feb 2026 8. ACTION ON RESOLUTIONS * 8.A. RESOLUTION NO. 26-29 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-06 SHERRY DRIVE WATER MAIN EXTENSION PHASE TWO PROJECT TO AMERICAN CIVIL CONSTRUCTION, INC. IN THE AMOUNT OF $851,187.85; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-29 161 - 166 * 8.B. RESOLUTION NO. 26-33 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR EXECUTIVE SEARCH FIRM SERVICES FOR THE RECRUITMENT OF A CITY MANAGER; PROVIDING FOR AUTHORITY TO ADVERTISE; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. 26-33 167 - 191 * 8.C. RESOLUTION NO. 26-36 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A RENTAL AGREEMENT WITH THE ATLANTIC BEACH ATHLETIC ASSOCIATION (ABAA) FOR THE USE OF BASEBALL FACILITIES AT JACK RUSSELL PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE FUTURE AMENDMENTS TO ENSURE THE AGREEMENT REMAINS ADJUSTED TO COMMUNITY NEEDS; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-36 193 - 206 * 8.D. RESOLUTION NO. 26-38 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY CLERK TO CONTINUE ALLOWING PAPER SUBMISSIONS OF CAMPAIGN FINANCE REPORTS; AUTHORIZING THE CITY CLERK TO IMPLEMENT AN ELECTRONIC FILING SYSTEM IN ACCORDANCE WITH THE PROVISIONS OF SECTION 106.07(2)(a)2, FLORIDA STATUTES, TO PROVIDE AS AN ADDITIONAL OPTION FOR SUBMITTING CAMPAIGN FINANCE REPORTS; AUTHORIZING THE CITY CLERK TO PROMULGATE RULES AND OTHER GUIDANCE RELATED TO THE SYSTEM; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-38 207 - 209 * 8.E. RESOLUTION NO. 26-40 A RESOLUTION APPROVING A RENTAL AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND COASTAL KICKS AUTHORIZING COASTAL KICKS TO PROVIDE SOCCER PROGRAMMING AT JACK RUSSELL PARK AND ROSE PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. 211 - 220 Page 4 of 220 Regular City Commission - 23 Feb 2026 Resolution No. 26-40 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 5 of 220 Page 6 of 220 Regular City Commission February 9, 2026 MINUTES Regular City Commission Meeting Monday, February 9, 2026 - 6:00 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, Interim City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) 1 APPROVAL OF MINUTES 1A. Approve minutes from the Regular Commission Meetings held January 12 and 26, 2026. The Commission approved the minutes as submitted. 1B. Approve minutes of the January 24, 2026 Town Hall. The Commission approved the minutes as submitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT The following speakers provided their comments: David Bew Jim Wheatley Ken Simon Brenda Simon Mitch Reeves Page 1 of 11 Agenda Item #1.A. 23 Feb 2026 Page 7 of 220 Regular City Commission February 9, 2026 Michael Kulik Brinkley Harrell Nancy Staats Lisa Herrold 3. CITY MANAGER REPORTS CM Hogencamp clarified that he had no prior knowledge of Resolution No. 26-23 regarding his potential permanent appointment, and did not sign it as he would typically do with city manager- initiated items to avoid potential conflicts of interest. He reported on agenda items 3A - 3J as detailed in a handout (which is attached hereto and made part of this official record as Attachment A) and answered questions from the Commission. 3.B. Priority-Setting 3.C. Beaches Town Center Parking 3.D. Atlantic Beach Athletic Association (ABAA) 3.E. East Coast-Ahern Traffic Safety Improvements 3.F. Stormwater Master Plan 3.G. Interlocal Agreement Consultant - City of Jacksonville (COJ) 3.H. Interlocal Agreement - Fire Line Extension into Neptune Beach 3.I. Florida Department of Environmental Protection (FDEP) Consent Order 3.J. Enterprise Resource Planning (ERP) Project 3.A. Accept the 90-Day Calendar (Feb. - Apr. 2026) There was a CONSENSUS to accept the 90-Day Calendar. 2-9-26 Attachment A 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) Commissioner Bole thanked the HR Director and CA for their assistance with the process and noted that a proposed timeline and budget will be presented at the next meeting. HRD Blanco responded to questions and will provide the draft RFP to the City Clerk, who will distribute it to the Commissioners in advance of the next Commission meeting. Commissioner Bole reminded the Commission that nominations are still being accepted from each district for a potential citizen representative in the city manager selection process. Page 2 of 11 Agenda Item #1.A. 23 Feb 2026 Page 8 of 220 Regular City Commission February 9, 2026 Additional Report: He emphasized the importance of completing the 20th Street lift station project prior to hurricane season, noting it would serve approximately 100 families. Commissioner Kelly Expressed concerns about the Marsh Oaks Community Center having too many offices rather than community space. Requested information regarding whether the Boys & Girls Club plans to offer a spring break camp. Commissioner Ring Attended the legislative session days in January alongside Neptune Beach officials. Attended a Beaches Watch meeting where municipal funding was discussed, noting that approximately 39.9% of Atlantic Beach’s revenue is derived from ad valorem taxes. CM Hogencamp answered questions regarding the 20th St. lift station. Reported touring the Marsh Oaks Community Center. Commissioner Grant Addressed the 20th Street lift station and emphasized the importance of proper permitting and construction standards. Mentioned the ABAA agreement, expressing concern about restrictions on Sunday play, and suggested the Farmers Market RFP should include provisions for off-site vendor parking. Mayor Ford Expressed support for traffic calming measures near Atlantic Beach Elementary. Addressed the 20th Street lift station issues. He noted the engineering firm had repeatedly delayed providing updated plans and asked if the City could terminate the relationship with that firm. CM Hogencamp responded that he would look into whether that was possible. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.B. Approve Resolution No. 26-17. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO DECLARE TWO VEHICLES AS SURPLUS FOR A TRADE-IN VALUE OF $1,100; AUTHORIZING THE TRADE-IN OF THREE ADDITIONAL SURPLUSED VEHICLES AT A TOTAL VALUE OF $1,300; AUTHORIZING THE CITY TO PURCHASE TWO NEW 2026 CHEVY SILVERADO 1500 CREW CAB PICKUP TRUCKS AT PRICES OF $44,648 AND $45,284, RESPECTIVELY, AFTER THE TRADE-IN VALUE IS APPLIED; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Page 3 of 11 Agenda Item #1.A. 23 Feb 2026 Page 9 of 220 Regular City Commission February 9, 2026 6.C. Approve Resolution No. 26-19. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO CRAWFORD, MURPHY AND TILLY FOR CONSTRUCTION ADMINISTRATION SERVICES IN CONNECTION WITH THE SHERRY DRIVE WATERMAIN IMPROVEMENTS PROJECT- PHASE II; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.D. Approve Resolution No. 26-20. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE AGREEMENT FOR THE DONNER ROAD LIFT STATION SERVICE AREA INFLOW AND INFILTRATION TESTING; AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.E. Approve Resolution No. 26-22. A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE SELECTION OF T2 SYSTEMS AS THE SOFTWARE VENDOR FOR THE PAID PARKING PROGRAM OPERATED BY THE CITY OF ATLANTIC BEACH; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve 6B, 6C, 6D, and 6E (as written). Motion: Bruce Bole Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. 6.A. Approve Resolution No. 26-16. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE DONNER PARK BASEBALL LED LIGHT REPLACEMENT PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS Page 4 of 11 Agenda Item #1.A. 23 Feb 2026 Page 10 of 220 Regular City Commission February 9, 2026 NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Item was pulled from the Consent agenda. NDD Askew answered questions. MOTION: Approve 6A, Resolution (No.) 26-16. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-18 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE 2026 ANNUAL SIDEWALK REPLACEMENT PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (No.) 26-18. Motion: Bruce Bole Second: Candace Kelly Discussion ensued. Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Page 5 of 11 Agenda Item #1.A. 23 Feb 2026 Page 11 of 220 Regular City Commission February 9, 2026 Motion passed 5 to 0. 8.B. RESOLUTION NO. 26-23 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DIRECTING STAFF TO EVALUATE THE INTERIM CITY MANAGER FOR POTENTIAL PERMANENT APPOINTMENT AND PRESENT RECOMMENDATIONS TO THE CITY COMMISSION PRIOR TO ANY NATIONAL SEARCH. MOTION: Adopt Resolution (No.) 26-23. Motion: Bruce Bole The motion died for lack of a second. 9. ACTION ON ORDINANCES 9.A. Ordinance No. 5-26-74, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, CREATING A NEW ARTICLE IX – CITY FEES, DIVISION I, GENERAL ADMINISTRATIVE FEES, SECTIONS 2-450 THRU 2-499 AND DIVISION II BUILDING CODE FEES, SECTIONS 2-500 THRU 2-519 IN CHAPTER 2 -ADMINISTRATION OF THE ATLANTIC BEACH CODE OF ORDINANCES; THE PURPOSE IS TO MOVE CITY FEES INTO ONE CHAPTER; MODIFYING CHAPTER 6, BUILDING AND BUILDING REGULATIONS, ARTICLE II BUILDING CODE, SECTION 6-26 SCHEDULE OF BUILDING PERMIT FEES; ARTICLE III ELECTRIC CODE, SECTION 6-37 SAME-FEES; ARTICLE IV PLUMBING CODE, SECTION 6-59 SAME – FEES; ARTICLE V MECHANICAL CODE, SECTION 6-77 INSPECTION FEES; CHAPTER 7 – FIRE PREVENTION AND PROTECTION, ARTICLE II – FIRE PREVENTION AND LIFE SAFETY SECTION 7-30 FEES, CHAPTER 2 – ADMINISTRATION, ARTICLE VII – FINANCE, SECTION 2- 368 FEES AND CHARGES BY DELETING THE FEES IN THESE SECTIONS AND REFERENCING THE NEW ARTICLE IX IN CHAPTER 2 WHERE THE FEES WILL BE RELOCATED; PROVIDING FOR FINDINGS OF FACT, FOR CODIFICATION, FOR APPLICABILITY, FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. The public hearing was opened, there were no speakers, and the public hearing was closed. MOTION: Approve Ordinance No. 5-26-74. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Page 6 of 11 Agenda Item #1.A. 23 Feb 2026 Page 12 of 220 Regular City Commission February 9, 2026 Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole Clarified his previous comments regarding the lift station. Suggested exploring a potential compromise related to Sunday parking at Jack Russell Park. Clarified that his resolution concerning the city manager position was intended to address the hiring process and was not a reflection on CM Hogencamp. Commissioner Ring Inquired about the timeline for submitting names for the citizen committee. Commissioner Bole indicated he would like the names by the next meeting. Mayor Ford noted that, if the City retains an outside consultant, the Commission would look to the consultant for guidance on the process, and Commissioners may have their recommended names prepared by the next meeting. Commissioner Grant Expressed agreement with Commissioner Bole’s comments regarding Resolution No. 26-23. Mayor Ford Paid tribute to his friend, Rob Knapton. 13. ADJOURNMENT The meeting adjourned at 7:24 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:_________________ Page 7 of 11 Agenda Item #1.A. 23 Feb 2026 Page 13 of 220 Page 8 of 11 Agenda Item #1.A. 23 Feb 2026 Page 14 of 220 CITY OF ATLANTIC BEACH OFFICE OF THE CITY MANAGER 800 Seminole Road Atlantic Beach, Florida 32233 (904) 247-5817 City Manager’s Community Update Date: February 9, 2026 To: The Atlantic Beach Community & City Commission From: Kevin Hogencamp, Interim City Manager/khogencamp@coab.us Executive Summary This report provides an update on many of the primary administrative and community- focused initiatives underway in our office. Our office remains focused on maintaining momentum across key infrastructure, environmental, and intergovernmental projects. City Manager’s Community Updates, including related links, are available on the City’s website and across official digital channels. 1. Priority-Setting: The 2026-27 budget process begins with our annual Priority-Setting Session, facilitated by Linda Lanier. Defining our strategic focus now ensures the upcoming budget directly supports the long-term goals of the Commission and the community. Pending confirmation of City Commission availability, the session is scheduled for April 6 at 6 p.m. 2.Beaches Town Center Parking: In early 2026, the City of Neptune Beach launched a new parking management partnership with T2 Systems to modernize the Beaches Town Center (BTC) program. This transition resolves previous systemic inefficiencies and provides advanced reporting capabilities -- including revenue transparency, occupancy analytics, and enforcement audits -- that were previously unavailable. These data points will be instrumental as the two cities negotiate a new interlocal agreement for BTC parking services. 3. Atlantic Beach Athletic Association: A new Facility Use Agreement for the youth baseball program at Russell Park will be presented to the City Commission on Feb. 23 for adoption via resolution. The outcome of this action will define the specific requirements for the upcoming Request for Proposals (RFP) for the Farmer’s Market Operator. 4. Ahern Street Traffic Safety Improvements: While construction of the Ahern to Ocean Drive project Florida Infrastructure, Inc. is pending material lead times and a power pole relocation, staff is coordinating local parking improvements with the HOA. Meanwhile, a change order is in progress to install in-roadway lighting and signage at the East Coast Drive and Ahern Street crosswalk; the City has requested traffic engineering services from the City of Jacksonville to evaluate further pedestrian safety enhancements for this intersection; and Attachment A to 2-9-26 Minutes Page 9 of 11 Agenda Item #1.A. 23 Feb 2026 Page 15 of 220 the City is accepting bids through Wednesdays for widening Sturdivant Avenue sidewalks to eight feet and installing ADA-compliant ramps and drainage systems. 5. Stormwater Master Plan: The City has applied for an HMGP grant to secure $300,000 in cost-share assistance. If awarded, this would expand the Stormwater Master Plan Update budget to $400,000 while reducing the City’s internal obligation to $100,000. This increased funding would allow for high-fidelity modeling to analyze complex drainage scenarios with significantly greater precision. Because the grant does not permit retroactive reimbursement, these enhancements are contingent upon the award and cannot be funded in advance through City reserves. 6. Interlocal Agreement Consultant – City of Jacksonville: In partnership with the City of Jacksonville, we recently closed an RFP for consulting services to modernize our interlocal agreements. We received one formal response, which the joint Atlantic Beach -Jacksonville evaluation team will review for technical and budgetary alignment. 7. Interlocal Agreement – Fire Line Extension into Neptune Beach: City Attorney Gabriel and staff are finalizing a draft interlocal agreement with the development team regarding a fire line extension. The agreement is expected to be presented to both cities' governing boards for approval in March. This agreement facilitates potable water service for fire protection to a specific redevelopment project because Neptune Beach currently cannot meet the required fire flow standards. 8. Florida Department of Environmental Protection Consent Order: To resolve environmental violations for effluent limit exceedances occurring between 2021 and 2025, the City is implementing operational corrections and a mandated $30,655 “in-kind” environmental project. By opting for an in-kind expenditure rather than paying a fine to the state's general fund, the City ensures these funds are reinvested directly into local environmental initiatives. 9. Enterprise Resource Planning (ERP) Project: The City has officially launched its new cloud-based BS&A ERP system, a comprehensive platform that replaces the legacy 1980s system to integrate financial management, utility billing, and HR services. While the initial learning curve may present short-term challenges for staff and customers, the transition will deliver significant long-term improvements in data integrity and operational efficiency. 10. Other Reports • Federal Dune Walkover Funding: The City’s $1,080,000 dune walkover project funding remains secured in the recently signed FY26 Commerce, Justice, Science Appropriations bill. We are currently awaiting an “invite-only” solicitation from the Department of Commerce to formally apply for these funds. Attachment A to 2-9-26 Minutes Page 10 of 11 Agenda Item #1.A. 23 Feb 2026 Page 16 of 220 CITY OF ATLANTIC BEACH Mission The place to be -- through exceptional public services. 2040 Vision In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character, and we understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi-use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. City Commission Priorities In 2018, the Atlantic Beach City Commission began undertaking an annual exercise that results in it establishing priorities for city government. This endeavor is facilitated by Atlantic Beach resident Linda Lanier, who volunteers her services. Attachment A to 2-9-26 Minutes Page 11 of 11 Agenda Item #1.A. 23 Feb 2026 Page 17 of 220 Page 18 of 220 AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE:February 11,2026 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Accept the 90-Day Calendar for February 2026-April 2026 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (February 2026-April 2026) MEETING DATE:February 23,2026 BACKGROUND:The rolling 90-day calendar is routinely revised based on input ?om City staff and the Commission,and is included in each agenda for consideration by consensus. Please note that the 2026 town hall meetings have been scheduled for: 0 Saturday,April 18 in the Commission Chamber 0 Saturday,July 18 at Gail Baker Community Center 0 Saturday,October 17 at the Adele Grage Cultural Center BUDGET:None REVIEWED BY CITY MANAGER: Agenda Item #3.A. 23 Feb 2026 Page 19 of 220 l5 95 3,8::5 0m.mE95Eco?boar:mom—m EmméooZ 02.5 woo—m 35 22::En wmacaw5533:36 888%.35 :uaomvcooZéEm$0 3383—o>mmm>£.ch?g 303 l”: 32m 235 Sn mcornucom“WE/x Qa?m Sn 9 Exam EoEQEguD bEn??oU ZO—mmmzzov WHHU Eu o .350 mEmEmaouw Ecchohém E9 0 Sam ,muscocmmRe205:0 ...w m .m Sm 39:High QED QEwEmBBm Ra?—08:935. om vd .wdQMSH/Vm.w/n?3:,CAHmME::..w/‘Qw?. _ ZOE»?«xx Qw?DH .W/«Q Z02 NEDmnaauEmoE .886 $050 36 Qumm:33”? En WEN E “9:qu whocamn. 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Omméommmm??ov AEoméoZé Em cone :o??EEoO b6 mm Agenda Item #3.A.23 Feb 2026 Page 21 of 220 380 22:: ?g mam—U“Eun—aD swam : u?omo?@522 8350En_e883 2;»mmetuvdhn—Uta—v.“FEE—3D83$0283 2:5GEEcoma—«:03Suing.Man.2:E 32Eu2masozE::35 M:Iis3.5802 2889»EmmEo>m wEocaQ0:5?g SachemEng:5:mwmBummm Ea o .280 QEwEmBoum EEEEEEm mm Em c QED £5395on Ravager/am mm mm Eu 6 Exam EuEQOEEQ bEsEEoU a ZOHmmme/EZOUV50 .CAHMDH/?$.95:.??QmZDEA.,w/AQmmen?gxCHEESE #43202 $132me Auw?o2%.3 Ego Ewmz258% 9.3m2335 En N-Em2 SEE €08.20,» cm 25—.325: Sn ~58 ow 8x52 ?ag—mm 3 am:20:39 En o :8:ch Eozgmcom 9am Emma»: Ea NLEWn: gov—52 £2:th £5 :32”: En N-E~o. «8:22 ?eets o??OéQEC Ea cone :EmEEEoU 5.6 5N Em o BEE—moo 83:50 “notwobom“3.3 A?omboEC an 85 commmmEEcU3.6 Sn 0 watoméco? :owmmmEEoO35 i .7.1 {J Agenda Item #3.A.23 Feb 2026 Page 22 of 220 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-31 accepting the June 10,2024,report of the Safety,Traf?c and Parking Committee and directing staff to draft policies,resolutions and/or ordinances for City Commission considerationmoving the Safety,Traf?c and Parking Committee recommendationsforward. SUBMITTED BY:Kevin Hogencamp,Deputy City Manager 4” TODAY’S DATE:June 13,2024 MEETINGDATE:June 26,2024 BACKGROUND:On June 12,2023,the City Commission established the Safety, Traf?c and Parking Committee by Resolution No.23-20,repealing and replacing Resolution No. 23-11.The committee’s purpose is to review safety,traf?c and parking matters,and make recommendationsto the Commission that aim to improve transportation systems,processes and policies in the City. The Safety,Traf?c and Parking Committee has completeda portion of its work,having held public meetings,received public input,and conducted a thorough review of the City policies and codes. On June 10,2024,the Safety,Traf?c and Parking Committee submitted a report to the City Commission delineating policy recommendationsapproved at the Committee’s May 29,2024, meeting. Now,for the purpose of moving approved Safety,Traf?c and Parking Committee recommendationsforward,the City Commission is being asked to direct staff to dra?policies, resolutions and/or ordinances for City Commission consideration,accordingly BUDGET:NA Commission consider approvin lution 24-31 '\\’REVIEWED BY CITY MANAGER: ATTACHMENTS:Resolution No.24-31 with Exhibit A afety,Traf?c and Parking Committee Policy Recommendations Resolution No.23-20 Agenda Item #3.D. 23 Feb 2026 Page 23 of 220 RESOLUTION NO.24-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, ACCEPTING THE JUNE 10,2024,REPORT OF THE SAFETY,TRAFFIC AND PARKING COMMITTEE AND DIRECTING STAFF TO DRAFT POLICIES,RESOLUTIONS AND/OR ORDINANCES FOR CITY COMMISSION CONSIDERATION MOVING THE SAFETY,TRAFFIC AND PARKING COMMITTEE RECOMMENDATIONS FORWARD; PROVIDING FOR SEVERABILITY;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on June 12,2023,the City Commission established the Safety, Traf?c and Parking Committee by Resolution No.23-20,repealing and replacing Resolution No.23-11.The committee’s purpose is to review safety,traf?c and parking matters,and make recommendationsto the Commission that aim to improve transportation systems,processes and policies in the City. WHEREAS,the Safety,Traf?c and Parking Committee has completed a portion of its work,having held public meetings,received public input,and conducted a thorough review of the City policies and codes;and WHEREAS,on June 10,2024,the Safety,Traf?c and Parking Committee submitted a report to the City Commission delineating policy recommendations approved at the Committee’s May 29,2024,meeting;and WHEREAS,for the purpose of moving approved Safety,Traf?c and Parking Committee recommendationsforward,and the City Commissiondirects staff to draft policies,resolutions and/or ordinances for City Commission consideration: 1.Demarcatin Parkin S aces 1.1.Purpose The purpose of this policy is to establish guidelines for the demarcating of public parking spaces to ensure that parking spaces are clearly marked and visible to motorists to ensure that public parking is ef?cient,safe,and convenient for motorists. Bene?ts of clearly demarcating parking spaces: 1.Improved Parking Efficiency:Clear markings make it easier for drivers to identify vacant parking spaces,reducing the time spent searching and maneuvering.This leads to a more efficient use of parking resources and reduced traffic congestion. Enhanced Safety:Properly de?ned parking spaces help drivers park accurately, reducing the risk of collisions and property damage.Clear markings also help pedestrians navigate parking areas safely. Accessibility for All:Clearly demarcatedparking spaces,including those designated for disabled individuals and,ensure that all users have access to convenient and accessible parking options. Aesthetics and Orderliness:Clearly demarcatedparking spaces create a more organized and aesthetically pleasing appearance,enhancing the overall environment of parking areas and surrounding properties. Clear Parking Policies:Clearly marked parking spaces reinforce parking regulations and policies,making it easier for drivers to understand and comply with parking rules. Resolution No.24-31 Page 1 of 5 Agenda Item #3.D. 23 Feb 2026 Page 24 of 220 u g 3 6.Reduced Confusion and Frustration:Clear markings eliminate confusion and frustration among drivers,minimizing the likelihood of parking disputes and con?icts. 7.Enhanced Traf?c Flow:Ef?cient parking contributes to smoother traf?c ?ow,reducing congestion and delays,especially in high-traf?c areas. 8.Improved Pedestrian Safety:Clear markings help separate pedestrian areas from parking spaces,reducing the risk of collisions,and creating a safer environmentfor pedestrians. 9.Accessibility for People with Disabilities:Clearly demarcatedparking spaces ensure that individuals with disabilities have easy access to designated parking areas, promoting accessibility and inclusivity. 1.2.Policy Public parking spaces should be clearly demarcated with signage,striping,or other appropriate markings.Examples of clearly demarcated spaces are parking spaces that are painted with white lines on black pavement;parking spaces that are marked with posts and signs;and painted curbs where parking is prohibited. Markings shall be of a contrasting color to the surrounding pavement.Parking spaces shall be of a size that is adequate for the type of vehicle that is intended to be parked in the space. Parking spaces shall be arranged in a manner that is ef?cient and safe.While signage is necessitatedat times,every effort should be made to utilize unique striping or a universal public parking symbol,instead.Because of the city’s unique parking demands,including right-of-way constraints in various areas of the city,the city should have parking zones as delineated in EXHIBIT A. 1.3.Enforcement Working in conjunction with other City staff,the Police Department shall be responsible for enforcing the provisions of this policy.The Public Works Department shall be responsible for any demarcation of the parking spaces,including striping,signage and pavement materials. 1.4.Exceptions The City Manager may grant exceptions to this policy on a case-by-case basis.Decisions to do so must be reported in writing to the City Commission.Exceptions shall only be granted for public safety concerns. 2.Parkin Policv:Ri hts-of-Wa Obstruction 2.1.De?nitions Per Sec.19—1,rights-of—wayor public rights—of-waymeans land in which the city owns the fee or has an easement devoted to vehicular,bicycle and/or pedestrian movement,or required for use as a transportation facility,as that term is de?ned in ES.§334.03(21),and may lawfully grant access pursuant to applicable law and includes the surface,airspace over the surface and the area below the surface of such rights-of-way."Public rights-of- way"shall not include (a)county,state or federal rights-of—way,(b)property owned by any person other than the city,(c)service entrances or driveways leading from the road or street onto adjacent property,or (d)except as describedabove,any real or personal property of the city,such as,but not limited to,city parks,buildings,?xtures,conduits,water lines, sewer lines,facilities or other structures or improvements,regardless of whether they are situated in the public rights-of-way 2.2.Purpose Resolution No.24-31 Page 2 of 5 Agenda Item #3.D. 23 Feb 2026 Page 25 of 220 The purpose of this policy is to establish protocols regarding plantings,landscaping material and other obstruction within the public rights-of—waythat can create safety and operational issues including interference of public parking,line-of-sight concerns, stormwater conveyance problems,root intrusion of plants impacting utilities,and damage to public facilities such as sidewalks.The city’s public rights-of-way are to be reserved for public use and plantings and other obstruction will not be permitted.Sod is the only permitted vegetation allowed upon city approval.Desired plantings can be installed on private property. 2.3.Policy Plantings,landscaping material or other obstruction within public rights-of way are not permitted per the city Code Sec.19-1. Whenever plantings,landscaping material or other obstruction within public rights-of-way obstruct the ingress and/or egress of the rights-of-way,they shall be removed upon request by the city,and in the event of failure by the owner to so move them,the city shall do so and the expense of same charged to the property owner. All existing obstructions within the 2-foot safety zone shall be removed (Sec.19-5).All other plantings,landscaping material or other obstructions must comply with this section of the code. 2.4.Enforcement Working in conjunction with other City staff,Code Enforcement and Public Works shall be responsible for enforcing the provisions of this policy. 2.5.Exceptions The City Manager may grant exceptions to this policy on a case—by—casebasis.Decisions to do so must be reported in writing to the City Commission. 3.Turf Grid S istem Parkin 3.1.Definition Grass block pavers -also known as turf block pavers or grow-through pavers -are an alternative to asphalt,concrete,and traditional pavers.They’re made of concrete or recycled plastic with open cells that allow grass to grow through them.They’re a porous, eco—friendlyoption for parking areas and driveways. 3.2.Purpose The purpose of this policy is to establish protocols regarding turf grid systems for parking, which the city has identi?ed as being a viable tool in demarcating public parking spaces. 3.3.Policy The City should allocate funding annually to improve its turf grid system parking: 0 To demarcate public parking spaces counted towards beach renourishment cost- share funding,where feasible. 0 On a case-by-case basis,demarcating public parking spaces in other areas of the City where unpaved rights—of-wayhave been customarily utilized for public parking. 0 The City shall ensure that all turf grid system parking adheres to Florida statute 316.1945 and Florida Greenbook parking space dimension requirements. 4.Paid Parkin I:Enforcement Resolution No.24-31 Page 3 of 5 Agenda Item #3.D. 23 Feb 2026 Page 26 of 220 4.1.Policy The City Commission should budget funds to ensure that parking regulations and associated penalties are adequately enforced. 5.Paid Parkin :Times and season'?ne amounts 5.].Policy Paid parking should operate with the following stipulations: o The 18111-19lhstreet paid parking hours should be extended to 9 am.to 9 p.m.from March 1 through Sept.30. o The ?nes in Atlantic Beach for overtime parking violations should be identical citywide,excluding BeachesTown Center. 0 Based on future conditions and analyses of parking utilization,the City Commission should consider expanding paid parking. 6.Paid Parkin :Net aid arkin revenue 6.1.Purpose The purpose of this policy is to create guidance on how net revenue should be spent.Net revenue from other locations outside of the Beaches Town Center (currently 18‘11- 19thstreets)should be structuredlike the revenue collected in the Beaches Town Center.This enables the revenue to be reinvestedin the community and not the general fund. 6.2 Policy Recommendation The City shall establish a pay-for-parking enterprise fund for the City’s paid parking program outside of Beaches Town Center just as it has for Beaches Town Center.This parking fund should be used to pay for the program’s management and maintenance costs; also;the fund may be used to pay for safety and complete streets projects;landscape and/or hardscape improvements;alternative transportation solutions;and to pay for management of the paid parking program. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH. Section 1.Acceptance of Final Report.The City Commission hereby accepts the Final Report of the Charter Review Committee,effective May 20,2024. Section 2.Direction to Staff.The City Manager,City Attorney and City Clerk are hereby directed to work collaboratively to draft an ordinance that incorporates the proposed amendments to the City Charter as outlined in the WHEREAS clause of this resolution. Section 3.Public Hearing.The City Clerk shall schedule a public hearing for the City Commission to consider the proposed ordinance amending the City Charter.The public hearing shall be advertised in accordance with applicable law. Section 4.Severability.If any provision of this Resolution or its application to any person or circumstance is held invalid,the invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application,and to this end the provisions of this Resolution are severable. Resolution No.24-31 Page 4 of 5 Agenda Item #3.D. 23 Feb 2026 Page 27 of 220 Section 5.Effective Date.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 24thday of June 2024. Page 5 of 5ResolutionNo.24-31 Curtis Ford,Mayor Donna L.Battle,City Clerk Approved as to fonn and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #3.D. 23 Feb 2026 Page 28 of 220 1. Safety,Traffic and Parking Committee Policy Recommendations Approved/Updated May 29,2024 Demarcating Parking Spaces Right-of—WayObstruction Turf Grid System Parking Paid Parking:Enforcement Paid Parking:Times and seasons for paid parking;?ne amounts Paid Parking:Net paid parking revenue Demarcatin Parkin 5 aces 1.1.Purpose The purpose ofthis policy is to establish guidelines for the demarcating of public parking spaces to ensure that parking spaces are clearly marked and visible to motorists to ensure that public parking is ef?cient, safe,and convenient for motorists. Bene?ts of clearly demarcating parking spaces: 1.Improved Parking Ef?ciency:Clear markings make it easier for driver's to identify vacant parking spaces,reducing the time spent searching and maneuvering.This leads to a more ef?cient use of parking resources and reduced traffic congestion. EnhancedSafety:Properly de?ned parking spaces help drivers park accurately,reducing the risk of collisions and property damage.Clear markings also help pedestrians navigate parking areas safely. Accessibility for All:Clearly demarcated parking spaces,including those designated for disabled individualsand,ensure that all users have access to convenient and accessible parking options. Aesthetics and Orderliness:Clearly demarcated parking spaces create a more organized and aesthetically pleasing appearance,enhancing the overall environment of parking areas and surrounding properties. Clear Parking Policies:Clearly marked parking spacesreinforce parking regulations and policies, making it easier for drivers to understand and comply with parking rules. Reduced Confusion and Frustration:Clear markings eliminate confusion and frustration among drivers,minimizing the likelihood of parking disputes and conflicts. Enhanced Traffic Flow:Ef?cient parking contributes to smoother traf?c ?ow,reducing congestion and delays,especially in high-traf?c areas. Improved Pedestrian Safety:Clear markings help separate pedestrian areas from parking spaces, reducing the risk of collisions,and creating a safer environment for pedestrians. Accessibility for People with Disabilities:Clearly demarcated parking spaces ensure that individual s with disabilities have easy access to designated parking areas,promoting accessibility and inclusivity. Agenda Item #3.D. 23 Feb 2026 Page 29 of 220 1.2.Policy Public parking spaces should be clearly demarcated with signage,striping,or other appropriate markings.Examples of clearly demarcated spaces are parking spaces that are painted with white lines on black pavement;parking spaces that are marked with posts and signs;and painted curbs where parking is prohibited. Markings shall be of a contrasting color to the surrounding pavement.Parking spaces shall be of a size that is adequate for the type of vehicle that is intended to be parked in the space.Parking spaces shall be arranged in a mannerthat is efficient and safe.While signage is necessitated at times,every effort should be made to utilize unique striping or a universal public parking symbol,instead.Because of the citVsunique parking demands,including right-of-way constraints in various areas of the city,the city should have parking zones. AREA/ZONE GEOGRAPHlCLOCATlON POLICY Beaches Town Center North side of Atlantic Parking spaces should be on paved surfaces Zone Blvd from Third Street and marked with white lines and pay-for- (AlA)east to the Atlantic parking signage. Ocean. Old Atlantic Beach &First Street north to city 1. Beach Zone limit.East of Sherry Drive and east of Seminole (north of the Five-way)2. All other areas,including E. parks Page 2 of 6 Parking spaces on the paved right-of-way should be marked with lines and/or symbols. Demarcation of public parking availability on unimproved rights-of-way shall be clear and discernable;should have signage or be marked with symbols;and shall not block line of sight. Demarcation of parking on the street pavement should follow all Florida statutes and City of Atlantic Beach codes,with additional signage or marking installed on case-by-case basis. Parking on unimproved rights-of-way shall not block line of-sight and should follow all Florida statutes and City of Atlantic Beach codes,with additional signage or marking installed on a case-by-case basis.Parking on the street pavement should follow all Florida statutes and City of Atlantic Beach codes. Agenda Item #3.D. 23 Feb 2026 Page 30 of 220 OLDATLANTicBEAC H81BEACHZONE Atlantic 1.3.Enforcement Working in conjunction with other City staff.the Police Department shall be responsible for enforcing the provisions of this policy.The Public Works Department shall be responsible for any demarcation of the parking spaces,including striping,signage and pavement materials. 1.4.Exceptions The City Manager may grant exceptions to this policy on a case-by—case basis.Decisions to do so must be reported in writing to the City Commission.Exceptions shall only be granted for public safety concerns. **Note Recommendcreating a QR code to educate the community on parking and the location ofpubiic parking spaces. Page 3 of 6 Nap u:- BEACHESTOWN CENTERZON Agenda Item #3.D. 23 Feb 2026 Page 31 of 220 2.Parkin Polic :Ri hts-of—Wa Obstruction 2.1.Definitions Per Sec.19-1,rights-of-wayor public rights-of—waymeans land in which the city owns the fee or has an easement devoted to vehicular,bicycle and/or pedestrian movement,or required for use as a transportation facility,as that term is defined in F.S.§334.03(21),and may lawfully grant access pursuant to applicable law and includes the surface,airspace over the surface and the area below the surface of such rights-of—way."Publicrights-of-way"shall not include (a)county,state or federal rights-of—way,(b) property owned by any person other than the city,(c)service entrances or driveways leading from the road or street onto adjacent property,or (d)except as described above,any real or personal property of the city,such as,but not limited to,city parks,buildings,?xtures,conduits,water lines,sewer lines, facilities or other structures or improvements,regardless of whether they are situated in the public rights-of—way. 2.2.Purpose The purpose of this policy is to establish protocols regarding plantings,landscaping material and other obstruction within the public rights-of—waythat can create safety and operational issues including interference of public parking,line-of-sight concerns,stormwater conveyance problems,root intrusion of plants impacting utilities,and damage to public facilities such as sidewalks.The city’s public rights-of- way are to be reserved for public use and plantings and other obstruction will not be permitted.Sod is the only permitted vegetation allowed upon city approval.Desired plantings can be installed on private property. 2.3.Policy Plantings,landscaping material or other obstruction within public rights-of way are notpermitted per the city Code Sec.19-1. Whenever plantings,landscaping material or other obstruction within public rights-of-way obstruct the ingress and/oregress of the rights—of—way,they shall be removed upon request by the city,and in the event of failure by the owner to so move them,the city shall do so and the expense of same charged to the property owner. All existing obstructions within the 2-foot safety zone shall be removed (Sec.19-5).All other plantings, landscaping material or other obstructions must comply with this section of the code. 2.4.Enforcement Working in conjunction with other City staff,Code Enforcement and Public Works shall be responsible for enforcing the provisions of this policy. 2.5.Exceptions The City Manager may grant exceptions to this policy on a case-by—case basis.Decisions to do so must be reported in writing to the City Commission. Page 4 of 6 Agenda Item #3.D. 23 Feb 2026 Page 32 of 220 3.Turf Grid 5 stem Parkin 3.1.De?nition Grass block pavers -also known as turf block pavers or grow-through pavers -are an alternative to asphalt,concrete,and traditional pavers.They’re made of concrete or recycled plastic with open cells that allow grass to grow through them.They’re a porous,ecu-friendly option for parking areas and driveways. 3.2.Purpose The purpose of this policy is to establish protocols regarding turf grid systems for parking,which the city has identi?ed as being a viable tool in demarcating public parking spaces. 3.3.Policy The City should allocate funding annually to improve its turf grid system parking: 0 To demarcate public parking spaces counted towards beach renourishment cost-share funding, where feasible. 0 On a case-by-case basis,demarcating public parking spaces in other areas of the City where unpaved rights-of—wayhave been customarily utilized for public parking. 0 The City shall ensure that all turf grid system parking adheres to Florida statute 316.1945 and Florida Greenbookparking space dimension requirements. 4.Paid Parkin :Enforcement 4.1.Policy The City Commission should budget funds to ensure that parking regulations and associated penalties are adequately enforced. 5.Paid Parkin :Times and season‘fine amounts 5.1.Policy Paid parking should operate with the following stipulations: -The lath-19thstreet paid parking hours should be extended to 9 am.to 9 pm.from March 1 through Sept.30. o The fines in Atlantic Beach for overtime parking violations should be identical citywide,excluding Beaches Town Center. 0 Based on future conditions and analyses of parking utilization,the City Commission should consider expanding paid parking. Page 5 of 6 Agenda Item #3.D. 23 Feb 2026 Page 33 of 220 6.1.Purpose The purpose of this policy is to create guidance on how net revenue should be spent.Net revenue from other locations outside of the Beaches Town Center (currently 18‘h—19thstreets)should be structured like the revenue collected in the Beaches Town Center.This enables the revenue to be reinvested in the community and not the general fund. 6.2 Policy Recommendation The City shall establish a pay-for—parkingenterprise fund for the City‘s paid parking program outside of Beaches Town Centerjust as it has for Beaches Town Center.This parking fund should be used to pay for the program’s management and maintenance costs;also,the fund may be used to pay for safety and complete streets projects;landscape and/or hardscape improvements;alternative transportation solutions;and to pay for management of the paid parking program. 6.Paid Parkin :Net aid arkin revenue Page 6 of 6 Agenda Item #3.D. 23 Feb 2026 Page 34 of 220 F I I I H :II 'lI ’ II III '"'| II.“--..5 - 'II II II '" _ I I;I II I I I):_.I. I'-_.3 \II I I I_' III _ ...II I - III II .-..I.I I .—I-. _I I I ;I.-III I __ I .I II..II -I ». II I 1.I I I_.III II ''III III 2 H II I =II I I II I -”‘ -I -‘|III ' -".I .II .III I .h I-I.‘II ' -.-II.II‘I I I __...I I .l‘-.—" .I I I II RESOLUTIONNO.23-20 A RESOLUTIONOF THE CITY COMMISSIONOF THE CITY OF ATLANTIC BEACH,FLORIDA,REPEALING AND REPLACING RESOLUTIONNO.23-11 ESTABLISHINGTHE SAFETY,TRAFFIC AND PARKING COMMITTEE;ADOPTINGTHE COMMITTEE PURPOSE; ADOPTINGCERTAINPROVISIONSGOVERNINGTHECOMNIITTEE; ESTABLISHING CITY STAFF ADMINISTRATIVESUPPORT;AND PROVIDINGFOR AN EFFECTIVE DATE. WHEREAS,the Boards and Committees establishedby the Mayor and Commission of the City of AtlanticBeachprovide many valuable servicesto the community by enlisting citizen volunteers to provideinput and considerationupon important issues that affect the daily lives of citizens in the community;and WHEREAS,the City Commissiondeems it to be in the best interests of the citizens of AtlanticBeach to create an advisory committeeto review safety,traf?c and parking matters,and makerecommendationstothe Commissionthat aim to improve transportationsystems,processes and policiesin the City. NOW,THEREFORE,BE IT RESOLVED BY THE CITY OF ATLANTIC BEACH: SECTION1.Creation.There is hereby createdand establishedthe Safety,Traf?c and Parking Committee(hereafterreferencedas the “Committee”). SECTION 2.Purpose.The purpose of the Committeeis to review matters pertaining to safety,traf?c and parking,and make recommendationsto the Mayor and Commissionas to changes and revisionsto the City’s transportationsystem,processesand policies. SECTION 3.Membership,Appointees and Staff Support. (a)There will be a total of nine (9)memberson the Committeeto includetwo (2)person swhoareelectorswithineachofthefourCityCommissiondistricts,and who are appointedby the City Commissionmembers representing the district in which the Committeemembers live;and one (1)person who is an elector appointedby theMayor. Those membersare: District 1306 ——..Brinkley Harrell and FrederickJones District 1307 —John Reich and MichaelTari District 1308 —Richard Arthur and Kelly Fanning District 1312 —-James Johnson and Grace Neville Mayor —Ken Candle (b)The Committee shall be supportedby an appointee of-the City Manager; Agenda Item #3.D. 23 Feb 2026 Page 35 of 220 “ II _ r J r.L -‘ -I I " -II I.III :IIIIIII I I vI-‘II I r —I II .I__-.'ll II -I _I.- I.I. _III I II ''.I I I ‘ :I ' I II I _.II I .-.+1 I- ;.II .'III"_v :' .'IV'II II I _H I: I I 'I:I} I I -I .z , -~‘ I.I|,I,I I I I I .--4 .'I “r I II I II II ;I III.I.-I II I ___ I ._.. I I II ,—I-I:I. :.IIII I --.''I L -II I III .I I '--.‘II '- .I II I -_II I I"! "‘ I __I __=I:.I _.._I.I .II 2..I.— ;...I I'III); “‘ .I I I.I *II ' ‘I ~'. :: 'II I :II - .. __ V .“II II I I I I ‘-- I |-II — 5 II I _ F ‘l 1 ' .II I I'..I :I-In -'"'' _.-I I II I I":I —I I ..I II._I . .=I-I I _,_,._ I ...-. I .I I I II '1 n I .35 I -u ' I I III"'v -'.._-“.I I I ,.;l -.: ' -I II I --"III -I .J'JI I I I -III -'II -'I I 'II '' :II _I II "-l-,-,.;I . I -. I -II r I III' I I I I -I --- ._-I 'I I II ..I.I _II. -I .III I -I II I III: ....I '--- II .I I 'I II I SECTION 4.Charge/Additional Work. (a)The Committee’scharge shall be to review safety,traf?c and parking matters,and make recommendationsto the City Commissionthat aim to improve transportation, mobility and parking systems,processesand policiesin the City.The Committee’s work plan shallbegin with a traf?c and parking data collectionphase,including an assessment of existing conditions.ConsultationwithCity staffand other subject- matterexperts,along withsoliciting public/stakeholderinput,shall follow.Finally, the Committee shall undertakeadeliberativephase to review the data and input it receives,and formulateconclusionsand recommendationsfor submittalin a report to the City Commission.The report shallde?ne ideal traf?c and parking scenarios and delineaterecommendationsfor remedialaction to achievethem. (b)The Committee shall undertake such additionalwork as requestedby the City Manager or City Commission. SECTION5.Meetings and Notice.The meetings of the Committee shall be set at regular times upon the call of the chair or a majority of the membersof the Committee,and will be open to the public and notice of meetings shall be providedin accordancewith state law. SECTION 6.Committee Of?cers and Associated Duties.The Committee shall be chairedby the member appointedby the Mayor and the Committeeshall elect a vice chair from among its membership,and it shall furtherelect a secretary from among its membership who shall be responsiblefor working with City staff in preparingthe following:(1)the agenda;(2)minutes of eachmeeting (and their prompt recordationwith the City),and (3)a ?nal report of all proposed recommendations.The Committeemay elect other of?cers it deems advisable from among its regular membersfor the proper governanceof its meetings and charge.The chair shallpreside at all meetings of the Committee.In the temporary absence or disability of the chair,all dutiesof the chair shall be performedby the vice chair.In all cases involving points of parliamentary law, "Robert's Rules of Order"shall be the book of reference,and its rules,so far as they are applicable and not in con?ict with the provisions of the City's Charter,Code,or other City ordinances,shall be the rules of this Committee. SECTION7.Quorum.The Cominitteequorum is ?ve (5)members.The Committeeshall take no of?cial action unless a quorum is present at a meeting.Any of?cial acts by the Committee shall require a majority vote of the members present;however,no report to the City Commission shallbe adoptedunless favorably voted upon by a majority of the entire membershipof the Charter Review Committee. SECTION 8.Subcommittees Prohibited.The committee shall perpetuallymeet as a Committeeof the Whole;no subcommitteeshallbe appointed. SECTION 9.Sunset.The Committee shall automatically sunset,expire and ceaseto exist on November ll,2024,in conjunction with the expiration of the Mayoral term and two City Commissionterms. Page 2 of3 Resolution No.23-20 Agenda Item #3.D. 23 Feb 2026 Page 36 of 220 SECTION 10.Removal or Resignation of a Committee Member.Any member who fails to attendtwo (2)consecutiveregularly scheduledmeetings,subject to excusedabsencerules as decidedby the chair of the Committee,shall be declaredto have vacated his/her Committee seat,which shallbe evidencedby the Committeechairnotifying the City Clerk of such vacancy in writing.A membermay choose to resrgn item the Committeeat any time by giving writtennotice to the City Clerk.At such time,the City Commissionmay ?ll such vacancy in its discretion. SECTION 11.Compliance with Laws.The Committeeand each member shall comply with all applicablefederal,state and local laws including,but not limited to,the Florida Governmentin the Sunshine Law,Florida Code of Ethics for Public Of?cers andEmployees, FloridaPublic RecordsLaw,and relatedprovisionsof the City’s Charter,Code of Ordinancesand applicableresolutions,as may be amendedfrom time to time. SECTION 12.Coordination with City Staff and the City Commission.Working collectively,the Committee shall coordinatewith City staff on any needs within its scope and mission.Sta?'may be assigned by the City Manager,City Clerk or CityAttorney,as necessary,to provideaid,guidanceand insight into City government operationsor functions.Noticeof meetings shallbe the responsibilityof City staff.The Committeeshallprovide a report of its activitiesto the City Commissionperiodicallyat a frequency establishedby the Committeeor upon request from any City Commissionmember.If required,City staff will be responsiblefor the collectionand expenditureof any City funds in accordancewith purchasingguidelines. SECTION 13.Effective Date.This Resolutionshall take effectiveimmediately upon its ?nal passageand adoption. PASSED AND ADOPTED by the City of Atlantic Beach,Florida,this 12thday of June, 2023. Curtis Ford,Mayor Attest: Donna L.Bartle,City Clerk Approvedas to form and correctness: Jason Gabriel,City Attorney Page 3 of 3 ResohnlnnNo.23-20 Agenda Item #3.D. 23 Feb 2026 Page 37 of 220 Page 38 of 220 CITY OF ATLANTIC BEACH CITY COMNIISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-24 designating a 42-inch—diameterlive oak tree at 375 Atlantic Boulevard as a heritage tree. SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director TODAY’S DATE:February 12,2026 NEETING DATE:February 23,2026 BACKGROUND:The property owner of 375 Atlantic Blvd.has nominated a live oak on commercial property at 375 Atlantic Blvd.as a heritage tree.This tree is located near the parking lot at Berkshire Hathaway.This would be the City’s first heritage tree on commercial property.Upon inspection,the 42-inch-diameter live oak tree in the side yard near the parking lot is an excellent candidate for a heritage tree designation. According to City of Atlantic Beach Tree Protection Code definitions,heritage trees on city-owned property (parks and rights—of—way)are “any designated maritime species that is thirty (30)inches DBH or greater and declared by the city commission to be of unique or intrinsic value due to its age,size, species,and/or cultural,ecological or historical significance or some other contribution to the city’s or a neighborhood’s character and which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,United States Champion,or World Champion by the American Forestry Association which has been designated to be a heritage tree by the city commission.” On January 28,the Environmental Stewardship Committee (ESC)recommended this heritage tree designation.This tree has been selected because of its intrinsic value due to its size and age. L “LT .1 Agenda Item #6.A. 23 Feb 2026 Page 39 of 220 RECOMMENDATION:Adopt Resolution 26-24 ATTACHMENT(S):Resolution No.26—24 According to City Code Section 23—41(a)“The City Commission may by resolution designate individual heritage trees.”Although a heritage tree designation does not prevent a tree from ever being removed,it makes it more difficult and costly to remove. Resolution 26—24makes the heritage tree designation.The live oak is estimated to be 168 years old. BUDGET:Less than $200 on a marker identifying the heritage tree BY CITY MANAGER: Agenda Item #6.A. 23 Feb 2026 Page 40 of 220 RESOLUTION NO.26-24 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATING A 42-INCH-DIAMETER LIVE OAK TREE AT 375 ATLANTIC BOULVARD AS A HERITAGE TREE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has may the ability to designate individual trees as Heritage Trees,according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the heritage tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,a 42-inch-diameter live oak tree in the side yard of the property at 375 Atlantic Boulevard is nominated by the property owner;and WHEREAS,the nominated live oak tree has a 132-inch circumference;is approximately 129 years old;and holds intrinsic value due to its age and size. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a 42-inch-diameter Live Oak and at 375 Atlantic Boulevard as private Heritage Trees. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 23rdday of February 2026. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #6.A. 23 Feb 2026 Page 41 of 220 Page 42 of 220 ..|a . .. \l .'II I . . I ‘. ,..=m I I l I I I I ‘II 1 I I‘.L . I I I I 'I I .. u ..u n I - AGENDA ITEM:Resolution No.26-25 designating a 52—inch—inchlive oak tree at 1798 Selva Marina Drive as a heritage tree SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director CITY OF ATLANTIC BEACH CITY COMMISSION NIEETING STAFF REPORT TODAY’S DATE:February 12,2026 lVIEETING DATE:February 23,2026 BACKGROUND:The property owner of 1798 Selva Marina Drive has nominated a large live oak tree on private property as a heritage tree.This tree is in the front yard on the north east side of property.Upon inspection,the 52-inch-diameter live oak tree is an excellent candidate for a heritage tree designation. On January 28,the Environmental Stewardship Committee (ESC)recommended the tree be designated as a heritage tree.This tree has been selected because of its intrinsic value due to its size and age. According to City of Atlantic Beach Tree Protection Code definitions,heritage trees on city-owned property (parks and rights-of-way)are “any designated maritime species that is thirty (30)inches DBH or greater and declared by the city commission to be of unique or intrinsic value due to its age,size, species,and/or cultural,ecological or historical significance or some other contribution to the city’s or a neighborhood’s character and which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,United States Champion,or World Champion by the American Forestry Association which has been designated to be a heritage tree by the city commission.” According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual heritage trees.”Although a heritage tree designation does not prevent a tree from ever being removed,it makes it more difficult and costly to remove. Resolution 26-25 makes the heritage tree designation.The live oak is and is estimated to be 204 years old. PHOTO Agenda Item #6.B. 23 Feb 2026 Page 43 of 220 RECOMMENDATION:Adopt Resolution No.26-25 ATTACHMENT(S):Resolution No.26-25 BUDGET:Less than $200 on a marker identifying the heritage tree REVIEWED BY CITY MANAGER: --".1“linear- 0 Agenda Item #6.B. 23 Feb 2026 Page 44 of 220 RESOLUTION NO.26-25 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATING A Sl-INCH—DIAMETER LIVE OAK TREE AT 1798 SELVA MARINA DRIVE AS A HERITAGE TREE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission may designate individual trees as heritage trees, according to Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the heritage tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,a 51—inch-diameterlive oak tree on the northeastern part of the front yard at 1798 Selva Marina Drive is nominated by the property owner to be designated as a heritage tree; and WHEREAS,the nominated tree has a 160.22-inch circumference;is approximately 204 years old;and holds intrinsic value due to its age and size. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.The City Commission hereby designates a 51-inch—diameterlive oak tree at 1798 Selva Malina Drive as a heritage tree. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 23rdday of February 2026. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #6.B. 23 Feb 2026 Page 45 of 220 Page 46 of 220 I I . I II. I ._ I II I . .l I I .II II II ' S. ..I I n I-I I I I I-.I -"I I!| :I I .I I]‘| |I |=''I -II ..\I 'I I I I i |I III .I II II I II II I ‘‘I III—I II '''= -II I I I I II 'I '»:I I II I '"I II I I I I -I L 'l' I H -II 'II '. I :.II I .I .I A.I v I | :4 'II V! CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26—26designating a 33-inch-diameter live oak tree, a 49-inch-diameter live oak tree,and a 54-inch-diameter live oak tree at 396 Poinsettia Court as heritage trees SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director TODAY’S DATE:February 12,2026 lVIEETING DATE:February 23,2026 BACKGROUND:The property owner of 395 Poinsettia Court has nominated three large live oak trees on private property as heritage trees.One is on the west side of the property and has a 33—inchdiameter;one is on the northwest side of the property and has a 49-inch diameter; and one is on the east side of the property and has a 54—inchdiameter.Upon inspection,the proposed heritage trees are excellent candidates for a heritage tree designation. According to City of Atlantic Beach Tree Protection Code definitions,heritage trees on city— ownedproperty(parks and rights-of—way)are “any designated maritime species that is thirty (30)inches DBH or greater and declared by the city commission to be of unique or intrinsic value due to its age,size,species,and/or cultural,ecological or historical significance or some other contribution to the city’s or a neighborhood’s character and which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,United States Champion,or World Champion by the American Forestry Association which has been designated to be a heritage tree by the city commission.” On January 28,the Environmental Stewardship Committee (ESC)recommended the nomination of these three live oak trees to be designated as a heritage trees.These trees have been selected because of their intrinsic value due to their size and age. According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual heritage trees.”Although a heritage tree designation does not prevent a tree from ever being removed,it makes it more difficult and costly to remove. Resolution No.26-26 makes the heritage tree designations.The 33-inch—diameterlive oak is estimated to be 132 years old;the 49—inch-diameterlive oak is estimated to be 196 years old;and the 54—inch—diameterlive oak is estimated to be 216 years old. PHOTOS: Agenda Item #6.C. 23 Feb 2026 Page 47 of 220 Kw$9M, RECOMMENDATION:Adopt Resolution No.26-26 ATTACHMENT(S):Resolution No.26-26 BUDGET:Less than $200 on a marker identifying the heritage tree REVIEWED BY CITY MANAGER: IMG_0931.HEICMG_0924.FEIC IMG_OQZSJ-Elc IMG_OSZZHHC “6.991le K:IMG_WZBJ‘EIC IMG.0922.H Agenda Item #6.C. 23 Feb 2026 Page 48 of 220 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor RESOLUTION NO.26-26 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATING A 33-INCH-DIAMTER LIVE OAK TREE,A 49- INCH-DIAMETER LIVE OAK TREE,AND A 54-INCH-DIAMETER LIVE OAK TREE AT 395 POINSETTIA COURT AS A HERITAGE TREE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission may designate individual trees as heritage trees according to Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the heritage tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,three live oak trees on the subject property measuring 33,49,and 54 inches in diameter and having circumferences of 103.67,153.94,and 169.65 inches,respectively,have been nominated by the property owner;and WHEREAS,the nominated trees have an estimated combined age of 544 years and hold intrinsic value due to their ages and sizes. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.The City Commission hereby designates designating a 33-inch-diameter live oak tree,49-inch—diameterlive oak tree,and 54—inch-diameterlive oak tree at 395 Poinsettia Court as heritage trees. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 23rdday of February 2026. Jason R.Gabriel,City Attorney Agenda Item #6.C. 23 Feb 2026 Page 49 of 220 Page 50 of 220 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-27 authorizing the City to out?t two new patrol vehicles for a combined price of $37,529.86 from Global Public Safety. SUBMITTED BY:Victor Gualillo,Chief of Police TODAY’S DATE:February 10,2026 MEETING DATE:February 23,2026 BACKGROUND:The Police Department Fleet Manager tracks and evaluates the vehicles in the police ?eet to ensure that the vehicles in use by the Police Department’s personnel are in proper working order and can complete the police mission safely and effectively.To ensure the ef?cient management and allocation of Police Department resources and to provide a high level of service to the citizens of Atlantic Beach,the best practice of setting parameters for the allotment of vehicles and replacement of existing police ?eet vehicles has been established. The Police Fleet Manager has identi?ed the need for two (2)patrol vehicles to be purchased for replacement of existing vehicles which have been identi?ed as being beyond their serviceable life. Two patrol vehicles were authorized for purchase by the City Commission at the November 24t hmeeting. There are existing available funds in the Fiscal Year 2025-26 Police Department budget to out?t the (2)patrol vehicles for a cost of $37,529.86.This resolution will authorize the expenditure of funds to out?t these vehicles. BUDGET:Funds are available in the Fiscal Year 2025-26 Police Department budget to out?t two Police Department patrol vehicles for $37,529.86. RECOMMENDATION:Adopt Resolution No.Resolution 26—27 ATTACHMENT(S):Resolution 26-27 Vehicle Out?tting Quotes BY CITY MANAGER: Agenda Item #6.D. 23 Feb 2026 Page 51 of 220 RESOLUTION NO.26-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY TO OUTFIT TWO NEW PATROL VEHICLES FOR A COMBH‘JED PRICE OF $37,529.86 FROM GLOBAL PUBLIC SAFETY;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,each year the Atlantic Beach Police Department evaluates the number and condition of the vehicles in its ?eet to ensure that they are safe and effective to be used for public safety activities during routine service and in response to emergency situations;and WHEREAS,the Police Department evaluates the needs of the agency annually to determine when vehicles need to be purchased to provide police service to the community;and WHEREAS,the Police Department can purchase and out?t vehicles from one or more State of Florida purchasing contracts or secure favorable pricing and terms of contract from other vendors;and WHEREAS,two police patrol vehicles were authorized to be purchased by the City Commission on November 24,2025;and WHEREAS,the funds necessary to out?t these patrol vehicles are available in the Fiscal Year 2025 —26 Police Department Budget Account #001—2002-521-64-01. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission authorizes the Police Department to out?t two new patrol vehicles for a combined price of $37,529.86 from Global Public Safety with funds from the Police Department’s Fiscal Year 2025-26 budget Account #001-2002-521-64-01. SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February,2026. Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Attest: Agenda Item #6.D. 23 Feb 2026 Page 52 of 220 GLOBAL Tag Year Stock/UnitNumber Make/ PUBLIC SIFIFETH Sales Quote December 11,2025 0-244336 Sold To:Jacksonville Atlantic Beach Police Department 5605 Florida Mining Blvd#211-212 850 Seminol Road Jacksonville,FL 32257 Atlantic Beach Florida 32233-4445 USA Salesperson:Red Lovett Your Reference: Bill-toCustomer No.:C33050 Bill-toCustomer Email:epeck@coab.us Line TotalQTNo. 2,792.00 2,792.00 0.00 Descri‘tion (1)2026 Ford PIU Marked Patrol ***Whelen *** Unit Price 0.00 0.00 0.00 347.50 160.60 0.00 0.00 0.00 0.00 0.00 347.50 321.20 534.60 243.10 26.40 EBZDEDE CLBVZV C399 CCTL7 C3995P SA315P SAK75P CHWLFE29 CEM16 I3JC TL|3JC TIONWEDG U180J Whelen Legacy WCX COREPackage LEGACYWCX 54"RW/BW/RW/BW Vehicle to Vehicle Module with Internal Antenna,Mounted Inside WeCanX Lightbars Only CENCOMCORE WCX CONTROLCENTER WECANX21 Button/SlideCTRLHD SCANport KITFOR C399 SA315P Speaker,Black Plastic SA-315 MT Kit PASS 25 Ford Piu WCX Lo Freq Siren Amp Explorer WeCanX 16 Output Expansion Mod **FRONT LIGHTING Trio ION R/BW/WHT Override ION T—SeriesLinear Trio R/B/W Mounting Wedges ION—T-Series **SIDE LIGHTING U-SeriesTM180°Linear Super-LED®Surface Mount Round Lightheads—R/B 0.00 0.00 0.00 0.00 0.00 0.00 0.00 133.65 121.55 13.20 0.00 169.95 339.90 Vehicle ID Details Vehicles VI Agenda Item #6.D. 23 Feb 2026 Page 53 of 220 19.25 239.80 35.20 243.10 27.50 173. 411.12 38.50 19.25 119.90 17.60 0.00 121.55 27.50 86.90 0.00 U18050 PSJOZFCR PSBKT90 TLIBJC TIONBKTZ TLMIZJ U-SERIESMIRRORMT FORD PIU Strip-Lite+DUO Flashr RED/BLU Strip-Lite+90 Deg MT Kit **REARLIGHTING ION T-Series Linear Trio R/B/W ION T-Series License Plate BKT Mini ION T-Series LTRED/BLU Sales Quote Q— 244336December11.2025 Page 2/4 408.68 167.08 167.08 36-2125 36-6005W4 CC-20-UV10-L8 FP-USBC-ZDC AC-INBHG FP-SGTRAY FP-WCENCOM-JD FP-MAPX6500-02 CM—SDMT-SL-LT16 AC-PENPRTR-58—CC KT—GM-SGL-SC6 Push Bumper Elite Ford PIU 2020-25,black Elite 23.5"4 Light Channel ***Troy Products *** **CONSOLE 2020-23 Pl Utility 18"Sloped console,10" slope,8"level (no floor plate needed, mounts directly t 2"face plate combo USB-C/USBport and two DC outlets 4"internal dual beverage holder.Includes rubber fingers to keep cup stabilized. 4"face plate shallow tray w/sloped floor; holds smartphone,keys,wallet,sunglasses, etc.1.75"H 4"Control/Cencom (Sapphire,Carbide)/295 SA,DA 4"APX 6500 02,remote head Console side ht.adj.mount w/slidearm and laptop tray up to 15"wide.Includes CM- LT1600. Printer mount w/5x8 pad,bolts to console rear (AC-ARM-BKT,AC-ARM-PED-TB,AC- PENPRTR,AC-FOAM—58) Single weapon mount w/SC6 lock and brackets **PARTITIONS 411.13 38.50 0.00 0.00 408.68 61.20 43.52 34.00 0.00 528.36 218.79 43.52 34.00 0.00 528.36 218.79 0.00 0.000.00 61.20 ***Westin *** Agenda Item #6.D. 23 Feb 2026 Page 54 of 220 LABOR-INSTALLATION Installation 40 Sales Quote Q-244336 December 11.2025 Page 3 /4 TP-E-SL6-US-SS SAB-20-FDUV-BB KP-UV20-DAP-SS WG-20-FDUV-SET AC-UVZO-D-PLT PS—20-UV-OS-RL CP-GB3985-PB EM-20UV-CRGDCK-STRG US size,Recessed Panel;Sliding window; Square-hole punched crawl-thru prevention bracket 2020-25 Pl Utility |2020-25 Explorer Civilian Big-Boy partition mounting kit.Extra seat- back recli 2020-23 Ford PI Utility 3—pc.Kickpanel w/footpockets -Use with Big-Boy mount 2020-25 Pl Utility |2020—25Explorer Civilian driver and passenger side window guards, welded bars, 2020-25 PI Utility |2020-25 Explorer Civilian driver and passenger side door handle cover set 2020-23 Ford PI Utility plastic seat with OS belts,rear partition polycarbonate window, square-hole **CARGO 39"W x 22.75"L x 8.5"H w/PB lock,2 DL locking handles 2020-26 PI Utility Cargo Deck with storage compartment,one electronics box,two open storage compar 1 1 720.80 0.00 155.72 233.24 39.44 1,591.88 0.00 1,249.16 1,827.84 720.80 155.72 233.24 39.44 1,591.88 1,249.16 1,827.84 0.00 3 50.00 0.00 300.00 85.00 849.00 3 50.00 300.00 3,400.00 849.00 Amount Subject to Sales Tax 0.00 Amount Exempt from Sales Tax 17,971.68 Subtotal:17,971.68 Total Tax:0.00 Total:17,971.68 DECAL-FULLKIT FULLVEHICLEGRAPHICS INSTALLATION8LSHOP SUPPLIE SHOP Shop Supplies SHIPPIN FREIGH 0.00 Agenda Item #6.D. 23 Feb 2026 Page 55 of 220 SecurePayments Sales Quote Q- 244336December11,2025 Page 4/4 Click Here to Pay Terms and Conditions, Quotes are good for 60 days.By signing this document,you are acknowledging that you have verified the descriptions and specifications of the products listed on this quote.We cannot and do not guarantee the accuracy or completeness of any information,including prices,product images,specifications,availability,and services.We reserve the right to change or update information and to correct errors,inaccuracies,or omissions at any time without prior notice. Cancellation of Order No cancellation of any Order(s)by the Customer shall be effective unless written notice thereof is given to Global PublicSafety before the Equipment is delivered to the Customer and unless Global Public Safety agrees to accept such cancellation in which event the Customer shall pay to Global PublicSafety immediately on presentation of invoice,a cancellation charge of 25%of the price agreed for the delivery and installation of such Equipment. in the event a customer cancels an Order(s)for any customized Product which has been accepted by Global Public Safety or due to Supplier cancellation of vehiclels)order.The buyer shall still be liable for the full payment of the Purchase Price. REMITTO:Global Public Safety,LLC PO Box 69276 Baltimore,MD 21264-9276 Agenda Item #6.D. 23 Feb 2026 Page 56 of 220 PUBLIC SHFETH VIN Tag Year Stock/UnitNumber Make/ Sales Quote December 11,2025 Q-245796 Sold To:Jacksonville Atlantic Beach Police Department 5605 Florida Mining Blvd#211-212 850 Seminol Road Jacksonville,FL 32257 Atlantic Beach Florida 32233-4445 USA Salesperson:Red Lovett Your Reference: Bill-toCustomer No.:C33050 Bill-toCustomer Email:epeck@coab.us Line TotalNo. BSFWSOZ BSSOZ CV2V C399 CCTL7 C399SP SA315P SAK75P CHWLFE29 CEM16 l3JC TLI3JC TIONWEDG VTX9J VTXADAPT Descri.-tion (1)2026 Ford PIU Unmarked Patrol m.Whelen m. Whelen IEWCX CORE Package I-E FSTWCX S/D 10-LT Utility I-E Rst WCX 10-LT S/D Utility Vehicle-To-Vehicle Sync Module CENCOMCORE WCX CONTROLCENTER WECANX21 Button/SlideCTRLHD SCANport KITFOR C399 SA315P Speaker,Black Plastic SA-31S MT Kit PASS 25 Ford Piu WCX Lo Freq Siren Amp Explorer WeCanX 16 Output Expansion Mod **FRONT LIGHTING Trio ION R/BW/WHT Override ION T-Series Linear Trio R/B/W Mounting Wedges lON-T-Series Vertex Super—LEDDUO BLU/RED Vertex Twist-In Adapter Kit **SIDE LIGHTING QTY Unit Price 0.00 0.00 0.00 2,792.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 347.50 160.60 0.00 133.65 121.55 13.20 82.50 8.80 0.00 2,792.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 347.50 321.20 534.60 243.10 26.40 165.00 17.60 Vehicle I Details Vehicles GLD-BP. Agenda Item #6.D. 23 Feb 2026 Page 57 of 220 19.25 Sales Quote (II-245796 December 11,2025 Page 2 /4 U180J U18050 TCRWX5 TCRBSO PSJOZFCR PSBKT90 TLl3JC TIONBKT2 VTX609B VTXADAPT TLMI2J 36-2125 36-6005W4 CC-20-UV10-L8 FP-USBC—ZDC AC-INBHG FP-SGTRAY FP—WCENCOM-JD FP-MAPX6500-02 CM-SDMT-SL-LT16 U-SeriesTM180°Linear Super-LED®Surface Mount Round Lightheads-R/B U-SERIESMIRROR MT FORD PIU WeCanX Tracer S-Lamp Housing Tracer MTG Kit Interceptor Suv Strip-Lite+DUO Flashr RED/BLU Strip-Lite+90 Deg MT Kit **REARLIGHTING ION T—SeriesLinear Trio R/B/W ION T-Series License Plate BKT Vertex Super-LED Light Blue Vertex Twist-In Adapter Kit Mini ION T-Series LTRED/BLU ***Westin *** Push Bumper Elite Ford PlU 2020-25,black Elite 23.5"4 Light Channel ***Troy Products *** **CONSOLE 2020-23 Pl Utility 18"Sloped console,10“ slope,8"level (no floor plate needed, mounts directly t 2"face plate combo USB-C/USBport and two DC outlets 4"internal dual beverage holder.Includes rubber fingers to keep cup stabilized. 4"face plate shallow tray w/sloped floor; holds smartphone,keys,wallet,sunglasses, etc.1.75"H 4"Control/Cencom(Sapphire,Carbide)/295 SA,DA 4"APX 6500 02,remote head Console side ht.adj.mount w/slidearm and laptop tray up to 15"wide.Includes CM- LT1600. 169.95 19.25 645.15 0.00 119.90 17.60 0.00 121.55 27.50 82.50 8.80 86.90 0.00 411.13 38.50 0.00 0.00 408.68 61.20 43.52 34.00 0.00 0.00 528.36 339.90 1,290.30 0.00 239.80 35.20 243.10 27.50 165.00 17.60 173.80 411.12 38.50 408.68 43.52 34.00 0.00 0.00 528.36 61.20 Agenda Item #6.D. 23 Feb 2026 Page 58 of 220 167.08 167.08 Sales Quote Q—245796 December 11.2025 Page 3/4 AC—PENPRTR-58-CC KT-GM-SGL-SC6 TP-E-SL6—US-SS SAB—ZO-FDUV—BB KP-UVZO-DAP-SS WG-20-FDUV-SET AC-UVZO-D-PLT PS-20-UV-OS-RL CP-GB3985-PB EM-20UV-CRGDCK—STRG Printer mount w/5x8 pad,bolts to console rear (AC-ARM-BKT,AC-ARM-PED-TB,AC- PENPRTR,AC-FOAM-58) Single weapon mount w/SC6 lock and brackets **PARTITIONS US size,Recessed Panel;Sliding window; Square-hole punched crawl—thruprevention bracket 2020-25 PI Utility |2020-25 Explorer Civilian Big-Boy partition mounting kit.Extra seat- back recli 2020-23 Ford PI Utility3-pc.Kickpanel w/foot pockets -Use with Big-Boy mount 2020-25 Pl Utility |2020-25 ExplorerCivilian driver and passenger side window guards, welded bars, 2020-25 Pl Utility |2020-25 Explorer Civilian driver and passenger side door handle cover set 2020-23 Ford PI Utility plastic seat with OS belts,rear partition polycarbonate window, square-hole **CARGO 39"W x 22.75"Lx 8.5"H w/PB lock,2 DL locking handles 2020-26 PI Utility Cargo Deck with storage compartment,one electronics box,two open storage compar 1 1 1 218.79 720.80 0.00 155.72 233.24 39.44 1,591.88 0.00 1,249.16 1,827.84 218.79 720.80 155.72 233.24 39.44 1,591.88 1,249.16 1,827.84 0.00 SHIPPIN FREIGH 450.00 450.00 0.00 300.00 300.00 85.00 4,080.00 19,558.18 0.00 19,558.18 LABOR-INSTALLATION Installation 48 INSTALLATION&SHOP SUPPLIE Subtotal: Total Tax: Total: SHOP Shop Supplies 0.00 0.00 Agenda Item #6.D. 23 Feb 2026 Page 59 of 220 SecurePayments Sales Quote Q-245796 December 11.2025 Page 4/4 Amount Subject to Sales Tax 0.00 Amount Exempt from Sales Tax 19,558.18 Click Here to Pay Terms and Conditions, Quotes are good for 60 days.By signing this document,you are acknowledging that you have veri?ed the descriptions and specifications of the products listed on this quote.We cannot and do not guarantee the accuracy or completeness of any information,including prices,product images,specifications,availability,and services.We reserve the right to change or update information and to correct errors,inaccuracies,or omissions at any time without prior notice. Cancellation of Order No cancellation of any Order(s)by the Customer shall be effective unless written notice thereof is given to Global Public Safety before the Equipment is delivered to the Customer and unless Global Public Safety agrees to accept such cancellation in which event the Customer shall pay to Global Public Safety immediately on presentation of invoice,a cancellation charge of 25%of the price agreed for the delivery and installation of such Equipment. In the event a customer cancels an Order(s)for any customized Product which has been accepted by Global PublicSafety or due to Supplier cancellation of vehic|e(s)order.The buyer shall still be liable for the full payment of the Purchase Price. REMITTO:Global Public Safety,LLC PO Box 69276 Baltimore,MD 21264-9276 Agenda Item #6.D. 23 Feb 2026 Page 60 of 220 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-28 authorizing the repairs to Dutton Island Preserve, Howell Park and Aquatic Dog Park SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director TODAY’S DATE:February 6,2026 MEETING DATE:February 23,2026 BACKGROUND:The Neighborhoods Department,Parks Division is proceeding with the planned repairs and refurbishment of three park locations in Atlantic Beach:Dutton Island Preserve, Howell Park,and Aquatic Dog Park. Funding for this project was approved as part of the Fiscal Year 2025-26 budget.The existing piers, decking,bridges,and pavilions at these locations have experienced signi?cant material degradation and need to be replaced.These upgrades are a priority to maintain safety standards and ensure continued accessibility and enjoyment for residents at these local preserves and parks. This project will be broken down into three parts: 1)Dutton Island —Replacement of old piers and decking 2)Howell Park —Rebuild of bulkhead support beam for a bridge 3)Aquatic Dog Park Replacement of two pavilions which are rotting and have severe termite damage The City is contracting through a cooperative contract established by C&L Landscape through the City Of Jacksonville (Contract SC—397-22)for competitive pricing for a total cost of $109,415.94.The price includes the removal and disposal of the old decking,wood and materials and installation of the new equipment with the appropriate safety standards. BUDGET:The budget for this project is available in Parks Repair and Maintenance account #001-6020-572—46—00. RECOMMENDATION:Adopt Resolution No.26-28. ATTACHMENT(S):1.Resolution No.26—28 2.Quotesfrom C&L Landscape 3.Location Maps BY CITY MANAGER: Agenda Item #6.E. 23 Feb 2026 Page 61 of 220 Attest: Donna L.Bartle,City Clerk Curtis Ford,Mayor RESOLUTION NO.26-28 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE REPAIRS AND INSTALLATION OF DECKS,BULKHEADS AND PAVILIONS REPLACING THE EXISTING EQUIPMENT AT DUTTON ISLAND PRESERVE, HOWELL PARK,AND AQUATIC DOG PARK;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Neighborhoods Department,Parks Division budget includes upgrading and replacing the old decking,bulkheads and pavilions at Dutton Island Preserve,Howell Park,and Aquatic Dog Park;and WHEREAS,the City ?nds the proposed repairs necessary to ensure property maintenance of the facilities and to protect the health and safety of the public;and WHEREAS,staff is utilizing the cooperative contract established by the City of Jacksonville (Contract SC-397-22)to obtain the best pricing;and WHEREAS.the cost for the imnrovements and replacement provided by C&L Landscape is $109,415.94; and WHEREAS,sStaff recommend the purchasing of the new materials to replace said decking,bulkheads and pavilions. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby appropriates funds from the City’s Parks Division account # 001-6020-572-46-00 in parks repair and maintenance for the installation of the new materials to replace old decking,bulkheads,and pavilions. SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rd day of February 2026. Approved as to form and correctness: Jason R.Gabriel,City Attorney Agenda Item #6.E. 23 Feb 2026 Page 62 of 220 C &L Landscape,Irrigation &Building P.O.Box 23425,Jacksonville,FL 32241 (904)353-6620 1/28/2026 Fax (904)355-5985 Atlantic Beach Dog Park Pavilion Replacement Proposal Quantity Type Description Unit Price Extended Price 1 la Mob.5 250.00 $250.00 200 39 Labor to remove and replace 2 existing 5 60.00 $12,000.00 Pavilions.One is a 12'x12'and the other is a 9'x6'.Replace as same. Haul off all debris. Total $2,390.03 Quantity 33 Type No line item No line item No line item No line item No line item No line item Item Pricing Description 6"x6"x12'PT Post 2"x6"x8'PT Framing 3"x8"x12'PT Ring Beam LS Metal Roofing Clasic Rib-Color,Forest Green. Hardware,SST Bolts,Screws Haul off Debris and dispose mun-mmmm Unit Price 44.00 8.75 25.00 975.00 245.00 250.00 Unit Material mmmmmm Mark Up 48.40 9.63 27.50 1,072.50 269.50 275.00 Extended Material mmmmMU}- Mark Up 290.40 317.63 165.00 1,072.50 269.50 275.00 TOTAL 5 12,250.00 Agenda Item #6.E. 23 Feb 2026 Page 63 of 220 Proposal Troy Kruse Project Manager C &L Landscape and Building Inc. Cell:(904)568-7741 Office:(904)353- 6620 Fax:(904)355-5985 Email: TroyKruse@yahoo.c om 5 14,649.03 Agenda Item #6.E. 23 Feb 2026 Page 64 of 220 C 8:L Landscape,Irrigation &Building P.O.Box 23425,Jacksonville,FL 32241 (904)353-6620 1/29/2026 Fax (904)355-5985 Dutton Island Dock Repair Proposal Quantity Type Description Unit Price Extended Price 1 1a Mob.5 250.00 S 250.00 660 39 Labor to remove and replace all decking $60.00 S 39,600.00 railing post,railing and benches. Replace all bolts on post with SST. Install new Benches on two of the docks. Docks will be the East Dock,West Dock and South Dock. Haul off all debris. Quantity 244 48 78 226 14 312 312 624 Type No line item No line item No line item No line item No line item No line item No line item No line item No line item No line item Item Pricing Description 2"x6"x12'PT Decking 2"x6"x20'PT Decking 4"x4"x10'PT Post 2"x6"x12'PT Railing 2"x6"x20'PT Benches 1/2"x8"SST Hex Head Bolts for Post 1/2"SST Nut 1/ZSSTWashers Boxes of SST Screws Dumpsters mmmmmmmmmm TOTAL Unit Price 14.00 22.50 17.00 14.00 22.50 7.50 0.65 0.55 295.00 950.00 5 Unit Material mmmmmmmmmm 39,850.00 Mark Up 15.40 24.75 18.70 15.40 24.75 8.25 0.72 0.61 324.50 1,045.00 Total mmmmmmmmmmm Extended Material Mark Up 3,757.60 1,188.00 1,458.60 3,480.40 346.50 2,574.00 223.08 377.52 1,947.00 3,135.00 18,487.70 Agenda Item #6.E. 23 Feb 2026 Page 65 of 220 Proposal ..-,... Project Manager C &L Landscape and Building Inc. Cell:(904)568- 7741 Office:(904)353— 6620 Fax:(904)355-5985 Email: S 58,337.70 Agenda Item #6.E. 23 Feb 2026 Page 66 of 220 C &L Landscape,irrigation &Building P.O.Box 23425,Jacksonville,FL 32241 (904)353-6620 1/28/2026 Fax (904)355-5985 Howell Park Timber Bulkhead Repair Proposal Quantity Type Description Unit Price Extended Price 1 1a Mob.$250.00 5 250.00 240 39 Labor to remove and replace exisitng cribb—5 60.00 S 14,400.00 ing and Whalers from each side of creek Bridge Bulkheads that are underneath. Install nes filter fabric and install city supp- lied fill. The bridge will need to be closed for 2 weeks. We will be removing decking from each side of bridge to allow us to install new material. Total repair length 52'TOTAL $14,650.00 Quantity 106 24 48 48 1 1 1 Type No line item No line item No line item No line item No line item No line item No line item Description 2"x8"x10'Whalers and Cribbing 1/2"SST Bolts 1/2"SST Nut 1/2 SST Washers Filter Fabric Box SST Screws Debris Haul Off mmmmmmm Unit Price 13.25 7.50 0.65 0.55 150.00 295.00 250.00 mmmmmmm Unit Material Mark Up 14.58 8.25 0.72 0.61 165.00 324.50 275.00 Total Item Pricing Agenda Item #6.E. 23 Feb 2026 Page 67 of 220 Proposal Troy Kruse Project Manager C 8:L Landscape and Building lnc. Cell:(904)568-7741 Office:(904)353— 6620 Fax:(904)355-5985 Email: TroyKruse@yahoo.c om $17,220.81 Agenda Item #6.E. 23 Feb 2026 Page 68 of 220 Extended Material Mark Up 1,544.95 198.00 34.32 29.04 165.00 324.50 275.00 2,570.81 Agenda Item #6.E. 23 Feb 2026 Page 69 of 220 3.9353522c350 wmém .oz 3:382; fan.moo253g v:mm.:®>>O I DH9m ”(/ Agenda Item #6.E.23 Feb 2026 Page 70 of 220 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution 26—30authorizing the City to contract with Roadway Asset Services,LLC for Pavement Management Services SUBMITTED BY:Adam Thornton,Director of Public Works TODAY’S DATE:February 10,2026 MEETING DATE:February 23,2026 BACKGROUND:City staff has been working to conduct a pavement condition assessment on approximately 54 centerline miles of paved roadways.Roadway Asset Services,LLC (RAS)is a full-service pavement and asset management consultant that collects pavement performance data using laser based automated technologies and analyzes the data using sound ?nancial optimization modeling.RAS can provide this service using their BuyBoard contract to piggyback on to complete the assessment for $79,102. BUDGET:The total cost for the service can be funded from the Public Works In?‘astructure Account #300-5002-541.63-00,under Project PW2345.There is currently $550,000 budgeted in this account for Fiscal Year 2025—26for Milling and Paving projects. RECOMMENDATION:Adopt Resolution No.26-30. ATTACHMENTS:Resolution No.26-30 Roadway Asset Services,LLC Proposal dated January 30,2026 Roadway Asset Services,LLC BuyBoard Contract REVIEWED BY CITY MANAGER: Agenda Item #6.F. 23 Feb 2026 Page 71 of 220 RESOLUTION NO.26-30 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING A CONTRACT WITH ROADWAY ASSET SERVICES,LLC TO PERFORM A PAVEMENT CONDITION ASSESSMENT IN THE AMOUNT OF $79,102;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFF ECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE WHEREAS,City staff has been working to conduct a pavement condition assessment on approximately 54 centerline miles of paved roadways;and WHEREAS,Roadway Asset Services,LLC (RAS)is a full-service pavement and asset management consultant that collects pavement performance data using laser based automated technologies and analyzes the data using sound ?nancial optimization modeling;and WHEREAS,Roadway Asset Services,LLC can provide this service using their BuyBoard contract to piggyback on to complete the assessment for $79,102;and WHEREAS,the total cost of the project can be funded from the Public Works Infrastructure Account #300-5002-541.63-00,under Project PW2345.There is currently $550,000 budgeted in this account for FY2026 for Milling and Paving projects. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby approves the contract with Roadway Asset Services, LLC to perform a pavement condition assessment. SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract with Roadway Asset Services,LLC and approve a Purchase Order to said vendor in the amount of $79,102. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February 2026. Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #6.F. 23 Feb 2026 Page 72 of 220 Roadway Asset Services 100,000 miles of pavement condition and asset inventory data. I \ January 30,2026 City of Atlantic Beach Matt Krug,Streets Director 1200 Sandpiper Lane E Atlantic Beach,FL32233 Reference:RASPavement Management Services Proposal Dear Mr.Krug, Roadway Asset Services,LLC (RAS)is pleased to discuss the potential pavement and asset management needs for the City of Atlantic Beach. RAS is headquartered in Austin,Texas and serves municipal clients across the U.S.In the last 5 years, RASexecutive team members have managed over The RASteam has led pavement condition and ROW asset surveys for many agencies across the Southeast,including West Palm Beach,Tallahassee,Collier County,Okaloosa County, Sarasota County,Gainesville,FL,Birmingham,AL,Pickens County,Greenville,Anderson County,SC, Charlotte,Raleigh,Durham,Winston-Salem,Louisville,KY,Birmingham,Memphis and many others. Our team is a full—service pavement and asset management consultant that collects pavement performance data using laser based automated technologies and analyzes the data using sound financial optimization modeling.In addition,our services include the configuration of many available 3'd party pavement management programs such as ,PAVER,Cartegraph,Streetlogix,Brightly,DOT,Agile Assets,VUEWorks,Lucity,and many others. RAS understands the City is seeking a qualified data collection vendor to conduct a pavement condition assessment on approximately 54 centerline miles of paved roadways,with one pass conducted on local roads and two pass testing on arterial and collector roadways resulting in approximately 68 test miles.In addition,RASwill perform a financially optimized pavement analysis that includes full configuration of the pavement management system with the delivery of a final report and PowerBl portal hosted by RAS. RASis an approved vendor through the BuyBoard purchasing cooperative for Pavement Analysis services, and our proposal uses the itemized rates as published.We look forward to building a long-term relationship with the City ofAtlantic Beach.Our team is prepared to deliver a scope of work that is tailored to the needs and goals of the City Stakeholders.Please do not hesitate to reach out with any questions or comments regarding these services. Sincerely, Bart Williamson,FCLS Chief Executive Officer Roadway Asset Services,LLC *6001 W Parmer Lane #370-1102 ‘k Austin,TX 78727 *210-837-5249 BOSS BOSS” Agenda Item #6.F. 23 Feb 2026 Page 73 of 220 City of Atlantic Beach Pavement Management Services Roadway Asset Services In the past 5-years,RAS has obtained over 150 contracts from transportation agencies for pavement condition surveys,ROW asset inventories,and data analysis.RAS is a Silver ESRI Business partner 150 years of experience in pavement condition survey management. RAS was founded on the core principles of collaborating with our clients,cultivating those relationships,and embracing innovation in technology resources. 52/ Firm Overview 2;Roadway Asset Services,LLC (RAS ) 0 PartnerNetwork is an engineering firm (License #:F— 22104)headquartered in Austin,Texas.RAS team members have managed automated data collection,performed QA/QC,developed pavement management plans,supplied GIS based deliverables, and provided imports and modeling for cities and counties across the United States.RAS offers comprehensive experience and subject matter expertise in the fields of engineering,surveying,asset management,transportation planning,and GIS. Pavement Condition Surveys and ASTM D6433 Data .l, received independent inertial profiler certification for accuracy and repeatability from the Texas A&M Transportation Institute (111). Road TRIPT'VI (Technical Rating Intelligence Program) with a leadership team composed of seasoned pavement management professionals who boast a combined The Firm's Service Commitment to Customers: RA Sstrivestoprovideaccuratedata-driven results that allow our clients to make the best possible management decisions while enjoying the passion we all share in improving infrastructure.Our team wil lprovidepromptandrelevantservicesasdemonstratedbyRASleadership’s direct involvement in each project the Firm undertakes. RAS has invested in the most sophisticated fleet of roadway asset collection (RAC)vehicles and pavement analysis tools for automated data collection that providesa This methodology removes the subjectivity of rating small sample areas of the road segment.RAS utilizes a high-definition ROW capture system to provide an immersive view of assets that can be extracted for various attributes.Furthermore,RAS’RACvehicles have After data is collected in the field and uploaded to the office environment,it is imported using the RAS Al pavement rating tool .The import process creates mappings to the data so that users do not need to keep track of where the data is stored on central data server(s).At this stage,the major data processing tasks also occur,such as generation of right—of-way and pavement image streams;calculation of profile, Page 2 .- ¢y._.|-._ E 100%linear assessment of the roads driven. Sil or Agenda Item #6.F. 23 Feb 2026 Page 74 of 220 Roadway Asset Services Selector) RAS 3055"“Analysis is that there is no software to install,purchase,or maintain.The results of the analysis are delivered to the City in a Power Bl Dashboard and bound in a final report to City Staff Pavement Analysis and Multi-Year Plan Optimization n Vr-nr PM thab ”(1 uprsu Annual Hun p BOSS“I Microsoft PowerBl or even a simple Excel spreadsheet if desired.Allof the results are integrated with the City’s existing GIS and supplied to the City as a Personal/FileGeodatabase for consumption and storage. 0 Maintenance &Rehabilitation Setup — City of Atlantic Beach Pavement Management Services roughness,rutting,detection of cracks,lane-markings,man-made objects,and other distresses.The detected cracks are overlaid on the pavement images and offset to assist with the verification of the detected cracks.During reporting,the distress cracks are defined by road zone and accumulated according to the units defined in the client specification.The severity levels are identified based on the defined limits (ASTM D6433)and verified for resolution through visual quality control checks of image files. m For agencies that do not yet have a pavement management programB0developedordonotdesiretodoso,RAS has developed a pavement management program called which is used to develop a financially optimized multi-year rehabilitation plan that is ready to be presented to City administrators or elected officials.The benefit of the RAS can assist the City with both inventory and condition assessment to enhance the level of service for its business units.RAScan also assist the City with determining the right treatment (prescription)at the right time.The RASteam has vast experience in capital planning (decision trees)of these inventoried assets as they are strategically programmed for replacement, refurbishment,or general maintenance. RASwill utilize its Budget Optimization Street Selector tool to adopt the City’s segment level GIS centerline,run budgetary models,financially optimize the multi-year plan using sound ”cost of deferral”constraints,and produce a final maintenance and rehabilitation plan for the City’s review.is a cloud based application with powerful pavement management algorithms behind it that export the results of the pavement analysis to a user friendly interface such as The RASanalysis involves the following sequences and client engagements during the process: to ensure the results of the budget model runs meet the City’s expectations,RAS will discuss the current Maintenance and Rehabilitation plan within the pavement analysis setup.This activity will include a review of Min/MaxPCI, Breakpoint PCI,decision trees for treatments, real-world impact to PCI,and reset PCI scores. Page 3 (BOSS' Budget Optimization Street Selector (BOSS' 8055"“(Budget Optimization StreetBudge?Op?mlzo?o.1$.‘r:el Svlccior Agenda Item #6.F. 23 Feb 2026 Page 75 of 220 Roadway Asset Services o Deterioration Curves ~~ BOSSTM financial optimization into candidate selection through the use of a ”Need Year”analysis that identifies each segment’s cost of deferral City of Atlantic Beach Pavement Management Services forecasting pavement conditions requires a detailed set of pavement deterioration curves for each roadway traffic classification and pavement material type,as designated by the pavement management system. the analysis includes stitching segments (block)together to form a project,also known as a "management section”.RAS will work with City Staff to review the initial model results and begin ”stitching”segments together to form logical projects that best meet the needs of the City.The benefit of utilizing management sections is that the RAS analysis runs the budgetary scenario at the project level,producing real-world rehabilitation plans that are ready for review,modification,or action. RAS’analysis uses sound engineering and economic logic to prioritize which street candidates are selected throughout the multi-year plan.While most pavement management programs will prioritize by roadway traffic and condition, a analysis takes ita step further and introduces .Understanding the ”Cost of Segment Deferral”allows the analysis to maximize the City’s limited funds in the best manner possible. RASwill work with the City to establish the maintenance and rehabilitation activities,PCI trigger points, costs,reset PCI values,completed rehabilitation work since the survey,planned work,existing budgets, pavement deterioration curve development/assignment,and inflation priorities.RASwill assist City Staff with determining the right treatment at the right time by reviewing the City’s existing maintenance and rehabilitation strategies and recommending others that may be a good fit.The scope will include using different philosophies,budget levels,and distributions.While RASwill define the scenarios to be run with City staff,at a minimum the following questions should be answered with the scenarios: What is the resultant network PCI at my current funding level? What budget is required to maintain my existing network PCI? What budget is required to achieve a desired network PCI? What budget is required to control the growth in backlog? RASwill also consult with City staff to develop models utilizing different types of rehabilitation strategies (worst first,best first,most economic,need year,etc.).RAS understands that getting buy-in from City Administrators and Elected Officials means developing a long-range rehabilitation plan that considers local priorities.The RAS team will ensure that already approved rehabilitation work is programmed into the budgetary models for selection during the run.In addition,RAS will consult with City staff to identify the total cost (mill,overlay,traffic control,striping,etc.)of each rehabilitation method. Page 4 _/:///<:§< Budgetary Modeling developing up to 8 multi-year pavement management scenarios 0 Project development-BOSS 0 Financial Optimization &Prioritization — BOSSTM Agenda Item #6.F. 23 Feb 2026 Page 76 of 220 City of Atlantic Beach Pavement Management Services Final Pavement Report Roadway Asset Services BOSS”" Pavement Management Service Subscription Bronze Upto Silver-Upto Gold-Up to Platinum-Upto Titanium-Up to Support Services 80 Hours 120 Hours 140 Hours 175 Hours 200 Hours _-/[at "<& RASwill provide the City with a Final Pavement Report including study objectives,methodology utilized, project summary,analysis of current pavement management practices,rehabilitation plans,and multi- year budget scenarios.In addition,the city will receive statistical charts,graphs,and area maps illustrating all PCI results,street segment lengths,pavement type, the overall City road quality,and findings from the pavement evaluation. As a dedicated pavement and asset management consultant,RAS is committed to the long-term success and improvement of the City’s roadways.As such,RAS can provide on-call pavement and pavement analysis support related specifically to .Support activities can include the common tasks identified in the table below or even ad—hoc requests such as running a new scenario requested by City Administration.The 12-month support subscription is meant to be flexible and provide the City with immediate access to consulting services that are dedicated to the use of the pavement management expertise.Hours can be used for additional training or even the assignment of tasks to the RAS support team such as programming completed work on a monthly basis,assigning tasks (planned work),modifying supersegments when projects do not match their existing geometry,running ad-hoc budgetary scenarios,refreshing PCI,or even simply consulting on best practices related to the use of pavement preservation techniques and pavement design. The subscription level corresponds with the level of service updates required by each agency and is listed as BRONZE,SILVER,GOLD,PLATINUM,or TITANIUM.These services are entirely optional and not a requirement.They are meant to support an agency's annual analysis update requirements if they lack the internal resources or time to complete them internally. Age Condition Data Review Completed Work Update Planned Work Update Update Unit Rates Refresh Budgets Update Analysis Maps GIS Syncronization ModifyDeterioration Curves Modify Treatment Strategies Update Written Report and Power Bi Modify Super Segments On-Call Pavement Module Support Council Presentation Assistance On-Call Professional Services Support Adding Street Segment GIS Inventory GIS Assistance with Linework Page 5 Optional BOSSTM12-Month Support Subscription (Year 2 BOSS"" Agenda Item #6.F. 23 Feb 2026 Page 77 of 220 H...“ 1...”:HM..wan-nunmr Inc...an. m u mam-«n. Optional:RASVideologger Roadway Asset Services ~- ~_»m m:- muo- W'". u.«......n.,....n.:.m... 1., 3-... City of Atlantic Beach Pavement Management Services RAScan provide the City with the RASVideologger which is a web hosted full-service image viewer that allows our clients to select a section of roadway from the GlS-based map to visually display the inventory elements and the results of their survey.The viewer is hestedon a reliable web platform such as Amazon Web Services (AWS).The RAS Videologger allows the City to load pavement and ROW imagery for a specific location within the City and sequentially travel down the roadway.If needed within the Videologger,the City can load high-resolution images to provide more detailed site investigation while displaying PCI and IRI data for the selected section.In addition,the Videologger ,PCIscores,and right of way inventories. Following the Pavement Condition Assessment, all will be loaded to the videologger with each image resulting in 1 mm-pixel resolution and horizontal resolution of 4,000 pixels.The benefit of having the LCMS imagery on the same platform as the Ladybug imagery is the ability to use the forward-facing camera to see what a typical driver would see from a windshield while comparing it against the downward LCMS laser array that focuses only on the pavement surface itself. RAS will use the high-de?nition ROW asset camera to inventory and capture ROW assets for optional extraction activities.The imagery would be processed in 20—foot intervals along with the downward LCMS for right-of~way asset extraction activities.The imagery can be delivered in .jpeg format,on a hard drive,or associated with a File Geodatabase.RAScan inventory and extract attributes on nearly any asset that can be identified in the images. Common roadside features for capture include traffic signs, pavement markings/striping,curb and gutter,traffic calming devices,traffic signals,streetlights,fire hydrants, bus stop shelters,medians,and many others. RAS would use the HD images and post-process data using RAS software to collect attributes for each asset type captured.For example,Traffic signs/supports,which are listed as a point feature,are commonly captured with the following attributes (the final list of attributes would be determined with input from the City staff):AssetlD,X,Y location,sign type (MUTCD code),sign text,photo image link, physical condition rating (good,fair,poor),location,support structure type,sign direction,and comments. u—nrn- Page 6 }1 4—7- Optional:ROW Asset Inventory and Condition Assessment houses the Ladybug Panoramic ROW imagery,LCMSdownward pavement imagery LCMS-Z camera ac RAS Hutto.TX imagery Agenda Item #6.F. 23 Feb 2026 Page 78 of 220 21$ Cost Proposal Roadway Asset Services et eC0 Uplb Unlt Pr Tot (2,376.00); RIght-of-Way Asset [memory Sub-Totakg$21,384.00 City of Atlantic Beach Pavement Management Services Below you will find a summary of the budget scenario associated with the services discussed during our meeting for the City’s pavement management needs. This proposal includes RASperforming pavement condition surveys on approximately 68 test miles,with one pass conducted on local roads and two pass testing on arterial and collector roadways.In addition, RASwill perform a financially optimized pavement analysis that includes full customization of the 3055“ "pavement management system with the delivery of a final report and PowerBI portal hosted by RAS. NT IN K H T Contract DateC0RAFZTCZtTlEgPucrcxyacs);5 EE No.:734-24 Prepared: [30,2026 32:?ECityofAtlantic Beach,FL Contractor:Roadway Asset Services,LLC (RAS) 3:2?iMattKrug ”923:“Ba rt Williamson Phone:04)463-5793 Phone:(210)837-5249 Email:: Email: Catalog]Price Sheet RAS Roads Catalog Name: General DescriptionPavement and Asset Management Program Update of Servnces: BASE-1 iCenterlineIdenti?cation (lump sum)1 $1,950.00 $1,950.00 BASE-2 eld Set-up,Mobilization &GPS Network Creation (lump sum)1 $5,500.00 $5,500.00 BASE-3 utomated Video Imaging &Data Collection of Pavement Condition (test mile)68 $112.00 $7,616.00 BASE-4 deo Data Processing 8xDistress Index Development (Modi?ed ASTM D6433)(test mile)68 $42.00 $2,856.00 BASE-5 ofessional Data Validation Pilot (Per Day)1 $3,500.00 $3,500.00 BASE-6 gPavementWidths (lane mile)108 $12.00 $1,296.00 DATA-22 udget Optimization Street Selector BOSS"Data Load (lump sum)1 $5,000.00 $5,000.00 DATA-23 udget Optimization Street Selector BOSS"Pavement Analysis &Multi-Year Plan 1 $20,000.00 $20,000.00 ALT-6 EPavementReport with 1 round of multi-year Budget Scenarios (lump sum)1 $10,000.00 $10,000.00 ROW-1 gn &Support Inventory with Condition (lane mile)108 $60.00 $6,480.00 ROW-5 ESidewalksInventory (lane mile)108 $40.00 E $4,320.00 ROW-10 ECurbandGutter Inventory (lane mile)108 $50.00 $5,400.00 ROW-15 EPavementMarkingsInventory (lane mile)108 $30.00 $3,240.00 ROW-16 EPavementStriping Inventory (lane mile)108 $40.00 $4,320.00 N/A EROWAsset Inventory Discount (10%)1 $$(2,376.00) Project Total:$79,1 02.00 Page 7 Task =.oscrlpplon Pavement Management Program Update Sub-Twat;$57,713.00 Catalog/Price Sheet Items being purchased This Worksheet is prepared by Contractor and given to End User.If a PO is issued,documents must be submitted through End UserBuy Board Portal.Therefore please type orprint legibly. Vendor ,-....._. Agenda Item #6.F. 23 Feb 2026 Page 79 of 220 Roadway Asset Services O tional 3055"”Annual PMaaS Tiers Startin Year2 Task Annual 3055"“Service Subscri ?on Models Units Unit Cost City of Atlantic Beach Pavement Management Services The following discounted rates reflect the Pavement Management as a Service (PMaaS)options available to RASclients.These services allow RASclients to take advantage of our staffing resources and experts to update the pavement management inventory,revise budget scenarios,and serve as an extension of the City’s pavement management program. These are annual costs that come with a bucket of staff hours that can be activated anytime after the delivery of the final report for the initial project. B«1 Budget Optimization Street Selector BOSS”Annual Update -Bronze Level 1 $15,000 $15,000 B-Z Budget Optimization Street Selector BOSS“llAnnual Update -Silver Level 1 $22,000 $22,000 B-3 Budget Optimization Street Selector BOSS”Annual Update -Gold Level 1 $30,000 $30,000 B-tl Budget Optimization Street Selector 3055‘”Annual Update -Platinum Level 1 $45,000 $45,000 B-5 Budget Optimization Street Selector 8055'”Annual Update -Titanium Level 1 $50,000 $50,000 RAS will honor the published rates available via our contract with BuyBoard should the City elect to authorize additional asset inventory tasks or professional services. Page 8 0 tional Services Agenda Item #6.F. 23 Feb 2026 Page 80 of 220 GEES 'I P.0.Box 400,Austin.Texas 78767 800.695.2919 -info@buyboard.com -buyboard.com April 20,2025 Bart Williamson Roadway Asset Services,LLC 6001 W Parmer Lane,Suite 370-1102 Austin TX 78727 Re:Pavement Assessment Services for Road &Highways BuyBoard Contract 734-24 The Local Government Purchasing Cooperative (BuyBoard)awarded your company a contract under Pavement Assessment Services for Road &Highways,Contract 734-24 effective June 1,2024 through May 31,2025,with two possible one-year renewals.At this time the Bu Board is renewin our contract throu h Ma 31 2026. All discounts,terms,and conditions of your contract will remain the same.Ifyou agree to this renewal,there is nothing you need to do.However,if you do not agree to this renewal,you must notify me via email at prior to the start of the renewal term. Reminder:Once a BuyBoard contract is awarded,vendors must generate a minimum of $15,000 annually or they may not be offered a contract renewal. If you have questions or comments concerning this renewal,please contact me as soon as possible at We appreciate your interest in The Local Government Purchasing Cooperative. Sincerely, JLW»Tulberg Jim Tulberg Contract Administrator 15‘renewal v.02.13.2020 ?rm-v TAS contractadmin bu board.com contractadmin bu board.com Sent via email to:bwilliamson roadwa assetservices.com Agenda Item #6.F. 23 Feb 2026 Page 81 of 220 P.O.Box 400,Austin,Texas 78767 800.695.2919 -info@buyboard.com -buyboard.com www.buyboard.com/vendor bids@buyboard.com Electronic Delivery Bart Williamson Roadway Asset Services,LLC 6001 W Parmer Lane,Suite 370-1102 Austin,TX 78727 Welcome to BuyBoard! Re:Notice of The Local Government Purchasing Cooperative ContractAward;Proposal Invitation No.737- 24,Pavement Assessment Service for Roads and Highways Congratulations,The LocalGovernment Purchasing Cooperative (Cooperative)has awarded your company a BuyBoard®contract based on the above-referenced Proposal Invitation.The contract is effective for an initialone-year term of June 1,2024,through May 31,2025,and may be subject to two possible one-year renewals.Please refer to the Proposal Invitation for the contract documents,including the General Terms and Conditions of the Contract. To review the items your company has been awarded,please review Proposal Tabulation No.737-24 at: .Only items marked as awarded to your company are included in this contract award,and only those awarded items may be sold through the BuyBoard contract.All sales must compl ywiththecontracttermsandmustbeatorbelowtheawardedpricingassetforthintheGeneralTerms and Conditions. The contract will be posted on the BuyBoardwebsite as an online electronic catalog(s).You are reminded that,in accordance with the General Terms and Conditions,all purchase orders must be processed through the BuyBoard.Except as expressly authorized in writing by the Cooperative’s administrator,you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoardor provided to the Cooperative.If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard,you must promptly forward a copy of the purchase order by email to A list of Cooperative members is available on the buyboard.com website.Once the contract is active,the BuyBoardvendor relations staff will be contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative,we appreciate your interest in the Cooperative and we are looking forward to your participation in the program.If you have any questions,feel free contact me at Sincerely, Ava Benford,Cooperative Procurement Manager Texas Association of School Boards,Inc., Procurement Administratorfor the National Purchasing Cooperative v.02.01.2021 TASBEndorsedby: info@buyboard.com t Agenda Item #6.F. 23 Feb 2026 Page 82 of 220 P.O.Box 400,Austin,Texas 78767 800.695.2919 .info@buyboard.com -buyboard.com www.buyboard.com/vendor bids@buyboard.com Electronic Delivery Bart Williamson Roadway Asset Services,LLC 6001 W Parmer Lane,Suite 370-1102 Austin,TX 78727 Welcome to BuyBoard! Re:Notice of The Local Government Purchasing Cooperative ContractAwaraL'Proposal Invitation No.737- 24,Pavement Assessment Service for Roads and Highways Congratulations,The Local Government Purchasing Cooperative (Cooperative)has awarded your company a BuyBoard®contract based on the above-referenced Proposal Invitation.The contract is effective for an initialone-year term of June 1,2024,through May 31,2025,and may be subject to two possible one-year renewals.Please refer to the Proposal Invitation for the contract documents,including the General Terms and Conditions of the Contract. To review the items your company has been awarded,please review Proposal Tabulation No.737—24at: .Only items marked as awarded to your company are included in this contract award,and only those awarded items may be sold through the BuyBoard contract.All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s).You are reminded that,in accordance with the General Terms and Conditions,all purchase orders must be processed through the BuyBoard.Except as expressly authorized in writing by the Cooperative’s administrator,you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative.If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard,you must promptly fonNard a copy of the purchase order by email to A list of Cooperative members is available on the buyboard.com website.Once the contract is active,the BuyBoardvendor relations staff willbe contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative,we appreciate your interest in the Cooperative and we are looking fonNard to your participation in the program.If you have any questions,feel free contact me at Sincerely, Ava Benford,Cooperative Procurement Manager Texas Association of School Boards,Inc., Procurement Administrator for the National Purchasing Cooperative TASBEndorsedby:TASA V.02.01.2021 info@buyboard.com Agenda Item #6.F. 23 Feb 2026 Page 83 of 220 PROPOSER’S ACCEPTANCE AND AGREEMEN Proposal Invitation Name Pavement Assessment Service for Roads and Highways Proposal Invitation Number 734-24 Contract Term June 1,2024,through May 31,2025, with two possible one-year renewals. Proposal Due Date/Opening Date and Time February 15,2024,at 4:00 PM Location of Proposal Opening Texas Association of School Boards,Inc. BuyBoard Department 12007 Research Blvd. Austin,TX 78759 Anticipated Cooperative Board Meeting Date January 2024 no.Box 400.Aut?n,mas 7816’ 800.695.2919 -blds©buyboard.com .buyboard.com Roadway Asset Services,LLC 1/22/2024 Name of Proposing Company Date 6001 W Parmer Lane Ste 370-1102 Street Address Signature of Authorized Company Of?cia By signature below,the undersigned acknowledges and agrees that you are authorized to submit this Proposal,including making all acknowledgements,consents,and certi?cations herein,on behalf of Proposer and,to the best of your knowledge,the information provided is true,accurate,and complete. Austin,TX 78727 Bart Williamson City,State,Zip Printed Name of AuthorizedCompany Of?cial (210)837-5249 Chief Executive Of?cer Telephone Number of Authorized Company Of?cial Position or Title of Authorized Company Of?cial (512)727—3378 85-1939454 Fax Numberof Authorized Company Of?cial Federal ID Number Page 10 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.20?3 ?op #4 44 (ff?1-27 Agenda Item #6.F. 23 Feb 2026 Page 84 of 220 FORMS PART 1:COMPLIANCE FORMS HO.Box 400.Aus?n,Tau:78167 800.695.2919 -bldmbuyboardcom -buyhoard.com Proposer must review and complete all forms in this Proposal Forms Part 1: Proposal Acknowledgements Felony Conviction Disclosure Resident/NonresidentCerti?cation Debarment Certi?cation Vendor Employment Certi?cation No Boycott Veri?cation No Excluded Nation or Foreign Terrorist Organization Certi?cation Historically UnderutilizedBusiness Certi?cation Acknowledgement of BuyBoardTechnical Requirements Construction-Related Goods and Services Af?rmation Deviation and Compliance Vendor Consent for Name Brand Use Con?dential/Proprietary Information EDGARVendor Certi?cation Compliance Forms Signature Page An authorized representative of Proposer must initial in the bottom right corner of each page where indicated and complete and sign the Compliance Forms Signature Page.Proposer's failure to fully complete,initial, and sign forms as required may result in your Proposal being rejected as non-responsive. The proposing company (“you"or “your”)hereby acknowledges and agrees as follows: 1.You have carefully examined and understand all information and documentation associated with this Proposal Invitation, including the Instructions to Proposers,General Information,General Terms and Conditions,attachments/forms, appendices,item speci?cations,and line items (collectively “Requirements”); 2.By your response (“Proposal”)to this Proposal Invitation,you propose to supply the products or services submitted at the pricing quoted in your Proposal and in strict compliance with the Requirements,unless speci?c deviations or exceptions are noted in the Proposal; 3.By your Proposal,you acknowledge and certify all items set forth in the General Terms and Conditions,Section 3.12 (Certi?cations),including all non-collusioncerti?cations and certi?cations regarding legal,ethical,and other matters set forth therein. 4.Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and no others will be claimed; Initial:BW Page 11 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 PROPOSAL ACKNOWLEDGEMEN INSTRUCTIONS: Agenda Item #6.F. 23 Feb 2026 Page 85 of 220 Pp P-O-Box 400,Austin,Toms 78767 800.695 2919 o bldsgbuyboardxom -buyboard.com 5.If the Cooperative accepts any part of your Proposal and awards you a Contract,you willfurnish all awarded products or services at the pricing quoted and in strict compliance with the Requirements (unless speci?c deviations or exceptions are noted on the required form and accepted by the Cooperative),including without limitation the Requirements related to: a.conducting business with Cooperative members,including offering pricing to members that is the best you offer compared to similarly situated customers in similar circumstances; b.payment of a service fee in the amount speci?ed and as provided for in this Proposal Invitation; c.the possible award of a piggy-back contract by the NationalPurchasing Cooperative or nonpro?t entity,in which event you will offer the awarded products and services in accordance with the Requirements;and d.submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your Contract; 6.You have clearly iden??ed on the included form any information in your Proposal that you believe to be con?dential or proprietary or that you do not consider to be public information subject to public disclosure under the Texas Publi cInformationActorsimilarpublicinformationlaw; 7.The individualsubmitting this Proposal is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements,and such individual(and any individualsigning a form or Proposal document)is authorized and has the requisite knowledge to provide the information and make the representations and certi?cations required in the Requirements; 8.You have carefully reviewed your Proposal,and certify that all information provided is true,complete,and accurate to the best of your knowledge,and you authorize the Cooperative to take such action as it deems appropriate to verify such information;and 9.Any misstatement,falsi?cation,or omission in your Proposal,whenever or however discovered,will be grounds for disqualifying you from consideration for a contract award under this Proposal Invitation,termination of a contract award,or any other remedy or action provided for in the General Terms and Conditions or by law Subsection (a)of Section 44.034 of the Texas Education Code (Noti?cation of Criminal History of Contractor) states:“A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony.The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b):“A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a)or misrepresented the conduct resulting in the conviction.The district must compensate the person or business entity for services performed before the termination of the contract." Please check (1/)one of the following: D My company is a publicly—heldcorporation.(Advance notice requirement does not apply to publicly-heldcorporation.) Q]My company is not owned or operated by anyone who has been convicted of a felony. El My company is owned/operated by the following individual(s)who has/havebeen convicted of a felony: Name of Felon(s):NOtA licable Detailsof Conviction(s):NOt Applicable Initial:BW Page 12 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2073 FELONYCONVICTION DISCLOSUR Agenda Item #6.F. 23 Feb 2026 Page 86 of 220 NONRESIDENT CERTIFICATIO [3.0.Box 400,Austin,Tamas 13187 800.695.2919 .bldsabuyhoardxzom .buyhoard.com PLOYMENT CERTIFICATION Chapter 2252,Subchapter A,of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents.Under the statute,a “resident"proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas.A “nonresident”proposer is a person who is not a Texas resident.Please indicate the status of your company as a “resident” proposer or a “nonresident"proposer under these de?nitions. Please check (V)one of the following: I certify that my company is a Resident Proposer. D I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer,you must provide the following information for your resident state (the state in which your company’s principal place of business is located): Roadway Asset Services,LLC 6001 w Parmer Lane,Ste 370-1102 Company Name Address Austin TX 78727 City State Zip Code A.Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? D Yes EZI No B.What is the prescribed amount or percentage?$N/A or NIA % By signature on the Compliance Forms Signature Page,I certify that neither my company nor an owner or principal of my company has been debarred,suspended or othenNise made ineligiblefor participation in Federal Assistance programs under Executive Order 12549,“Debarment and Suspension,”as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM,debarred,suspended,or othen/vise excluded by agencies or declared ineligible under any statutory or regulatory authority.My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions in SAM,or is debarred,suspended,or 0thEI'WiSEexcluded by agencies or declared ineligible under any statutory or regulatory authority. Section 44.031(b)of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract.Among the criteria for certain contracts is whether the vendor or the vendor’s ultimate parent or majority owner (i)has its principal place of business in Texas;or (ii)employs at least 500 people in Texas.If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas,does your company,ultimate parent company,or majority owner employ at least 500 people in Texas? Please check (V)one of the following: El Yes [I No Initial:BW Page 13 of 70 new FORMSCOMM/SVCSv.1o.24.2ou DEBARMENTCERTI FICATION 9y . Agenda Item #6.F. 23 Feb 2026 Page 87 of 220 NO BOYCOTT VERIFICATION no.Box 400,Austin.Tuxns 78787 800.695.2919 -hidmbuyboard.com -buyboard.com A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship)that has 10 or more full-time employees for goods or services unless the contract contains a written veri?cation from the company that it:(1)does not boycott Israel and will not boycott Israel during the term of the contract (TEX.Gov’TCODECh.2271),(2)does not boycott energy companies and willnot boycott energy companies during the term of the contract (TEX.Gov'TCODECh.2276),and (3)does not have a practice,policy, guidance,or directivethat discriminates against a ?rearm entity or ?rearm trade association and will not discriminate during the term of the contract against a ?rearm entity or ?rearm trade association (TEX.Gov'TCODECh.2274).Accordingly,this certi?cation form is included to the extent required by law. “Boycott Israel"means refusing to deal with,terminating business activities with,or otherwise taking any action that is intended to penalize,in?ict economic harm on,or limit commercial relations speci?cally with Israel,or with a person or entity doing business in Israel or in an Israeli—controlledterritory,but does not include an action made for ordinary business purposes.TEX.Gov’TCODE§808.001(1). “Boycott energy company”means,without an ordinary business purpose,refusing to deal with,terminating business activities with,or otherwise taking any action that is intended to penalize,in?ict economic harm on,or limit commercia lrelationswithacompanybecausethecompany:(A)engages in the exploration,production,utilization,transportation,sale, or manufacturing of fossil fuel—basedenergy and does not commit or pledge to meet environmental standards beyond applicable federal and state law;or (B)does business with a company described by Paragraph (A).TEX.Gov’TCOD E§809.001(1). “Discriminate against a ?rearm entity or ?rearm trade association”means,(A)with respect to the entity or association,to: (i)refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a ?rearm entity or ?rearm trade association;(ii)refrain from continuing an existing business relationship with the entity or association based solely on its status as a ?rearm entity or ?rearm trade association;or (iii)terminate an existing business relationship with the entity or association based solely on its status as a ?rearm entity or ?rearm trade association;and (B) does not include:(i)the established policies of a merchant,retail seller,or platform that restrict or prohibit the listing or selling of ammunition,?rearms,or ?rearm accessories;and (ii)a company’s refusal to engage in the trade of any goods or services,decision to refrain from continuing an existing business relationship,or decision to terminate an existing business relationship:(aa)to comply with federal,state,or local law,policy,or regulations or a directive by a regulatory agency;or (bb)for any traditional business reason that is speci?c to the customer or potential customer and not based solely on an entity's or association’s status as a ?rearm entity or ?rearm trade association.TEX.Gov’TCODE§2274.001(3). By signature on the Compliance Forms Signature Page,to the extent applicable,I certify and verify that Vendor does not boycott Israel,boycott energy companies,or discriminate against a ?rearm entity or ?rearm trade association and will not do so during the term of any contract awarded under this Proposal Invitation,that this certi?cation is true,complete and accurate,and thatI am authorized by my company to make this certi?cation. Initial:BW Page 14 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 Agenda Item #6.F. 23 Feb 2026 Page 88 of 220 NO EXCLUDEDNATION OR FOREIGNTERRORIST ORGANIZATIONCERTIFICATION no.Box 400,Austin,Tun:7876‘] 800.6352919 -blds@buyboard.com .buyboard.com Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan,Iran,or a foreign terrorist organization —speci?cally,any company identi?ed on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051,807.051,or 2252.153.(A company that the U.S.Government af?rrnatively declares to be excludedfrom its federal sanctions regime relating to Sudan,Iran,or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page,I certify and verify that Vendor is not on the Texas Comptroller’s list identi?ed above;that this certi?cation is true,complete and accurate;and that I am authorized by my company to make this certi?cation. A Proposer that has been certi?ed as a Historically UnderutilizedBusiness (also known as a Minority/Women Business Enterprise or “MWBE”and all referred to in this form as a “HUB”)is encouraged to indicate its HUBcerti?cation status when responding to this Proposal Invitation.The BuyBoard website will indicate HUB certi?cations for awarded Vendors that properly indicate and document their HUBcerti?cation on this form.(Please check 6/)all that apply) E]I certify that my company has been certi?ed as a HUB in the following categories: I]Minority Owned Business |:|Women Owned Business El Service-Disabled Veteran Owned Business (veteran de?ned by 38 U.S.C.§101(2),who has a service-connected disability as de?ned by 38 U.S.C.§101(16),and who has a disability rating of 20%or more as determined by the U.S.Department of Veterans Affairs or Department of Defense) Certi?cation Number: Name of Certifying Agency: B My company has NOT been certi?ed as a HUB. Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation.By signature on the Compliance Forms Signature Page,the undersigned af?rms that Proposer has obtained a copy of the BuyBoard Technical Requirements,has read and understands the requirements,and certi?es that Vendor is able to meet and will comply with those requirements except as follows:[List and explain BuyBoard Technical Requirements,if any,to which your company cannot or willnot comply] RAS will com I with all the Bu Board Technical Re uirements Note:In accordance with the General Terms and Conditions of the Contract,to the extent Vendor is awarded a Contract under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements,the information available on the BuyBoardfor Vendor’s awarded products or services may be limited,potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search,?nd,review,and purchase Vendor’s awarded products and services on the BuyBoardwebsite.Further,to the extent Vendor has acknowledged ability to meet and comply with the BuyBoard Technical Requirements,any subsequent failure or refusal by Vendor to promptly provide information upon request to the Cooperative administrator in accordance with those technical requirements may be deemed an event of default under the Contract.Initial:BW Page 15 of 70 Pam FORMScomma/cs v.1o.24.2o23 ACKNOWLEDGEMENTOF BUYBOARD TECHNICAL REQUIREMEN HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION DD Agenda Item #6.F. 23 Feb 2026 Page 89 of 220 CONSTRUCTION-RELATEDGOODS AND SERVICES AFFIRMATION P-O.Box 400,Austin,mas 78167 800.695.2915 -bldwbuyboardmom ~buyboardmom The Cooperative issued the BuyBoard Procurement and Construction-Related Goods and Services Advisory for Texas Members (“Advisory”),which provides information speci?cally relevant to the procurement of construction-related goods and services by Texas Cooperative members.The Advisory,available at provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction-relatedgoods and services,includingthose for projects that may involveor require architecture, engineering or independent testing services.A copy of the Advisory can also be provided upon request.Because many BuyBoard contracts include goods or installation services that might be considered construction-related,Proposer must make this Construction Related-Goods and Services Af?rmation regardless of type of goods or services associated with this Proposal Invitation. A contract awarded under this Proposal Invitation covers only the speci?c goods and/or services awarded by the Cooperative.As explained in the Advisory (“Advisory”),Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative.This Proposal Invitation and any Contract awarded thereunder does not include such services.Architecture or engineering services must be procured by a Cooperative member separately,in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code)and other applicable law and local policy. By signature on the Compliance Forms Signature Page,Proposer af?rms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory,and is authorized by Proposer to make this af?rmation.If Proposer sell sconstruction-relatedgoods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements,make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements,and provide a Cooperative member with a copy of the Advisory before accepting the member's Purchase Order or other agreement for construction- related goods or services. Initial:BW Page 16 of 7D PROPOSALFORMSCOMM/SVCSV.10.24.2013 bu board.com endor Resources.as x Agenda Item #6.F. 23 Feb 2026 Page 90 of 220 r. DEVIATION AND COMPLIANC R0-EU):#60,Austin.mas 78767 500595.29“-blds®huyboar¢com .buyboardxom If your company intends to deviate from the General Terms and Conditions,Proposal Specifications or other requirements associated with this Proposal Invitation,you MUSTlist all such deviations on this form,and provide complete and detailed information regarding the deviations on this form or an attachment to this form.Prior to completing this form,Vendor shall review the General Terms and Conditions section 3.4 (Deviations from Item Speci?cations and General Terms and Conditions).Please note that,as provided in section 3.4,certain provisions of the General Terms and Conditions are NOT subject to deviation,and certain deviations will be deemed rejected without further action by the Cooperative.Any attempted deviation,whether directly or indirectly,to provisions identi?ed in this Proposal Invitation as not subject to deviation shall be deemed rejected by the Cooperative and, unless othenivise withdrawn by Vendor,may result in Vendor's Proposal being rejected in its entirety. The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identi?ed and described in accordance with the above,your company must fully comply with the General Terms and Conditions,Proposal Speci?cations and all other requirements associated with this Proposal Invitation if awarded a Contract under this Proposal Invitation.A deviation will not be effective unless accepted by the Cooperative.The Cooperative,by and through the Cooperative administrator,may,in its sole discretion,seek clari?catio nfromand/or communicate with Proposer(s)regarding any submitted deviation,consistent with general procurement principles of fair competition.The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation. Please check (10 one of the following: M NO;Deviations D Yes;Deviations List and fully explain any deviations you are submitting: N/A-No deviations to general terms and conditions Initial:BW Page 17 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.ZOZ3 Agenda Item #6.F. 23 Feb 2026 Page 91 of 220 VENDOR CONSENT FOR NAME BRAND USE RD.Box 400,Austin,MI:78767 300.695 2919 -Hds®buyboard.com -buyboardxom Initial:BW BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view information regarding awarded Vendors,including but not limited to product catalogs,pricelists,pricing,and Proposals, through the BuyBoard website.To improve and enhance the experience of BuyBoard members seeking to procure goods and services under the Contract utilizing the BuyBoardwebsite,any Vendor logo,product images,and similar brand and trademark information provided by Vendor for purposes of the Contract (“Vendor Information”)may be posted on the BuyBoardwebsite. You acknowledge that,by submitting your Proposal,unless you speci?cally opt out below,you consent to use of your company’s Vendor Information on the BuyBoard website if awarded a Contract.You further acknowledge that whether,where,and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of the BuyBoard Administrator.Vendor retains,however,the right of general quality control over the BuyBoardAdministrator’s authorized display of proprietary Vendor Information.Neither the BuyBoard nor its administrator will be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoardwebsite.This Vendor Consent shall be effective for the full term of the Contract,including renewals,unless Vendor provides a signed,written notice revoking consent to .BuyBoard shall have up to thirty days from the date of receipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoardwebsite. This Vendor Consent is subject to the Terms and Conditions of the Contract,including,but not limited to,those terms pertaining to Disclaimer of Warranty and Limitation of Liability,Indemni?cation,and Intellectual Property Infringement. Vendor logo ?les must be submitted in one of the formats set forth in the BuyBoard Technical Requirements.Proposers are requested to submit this information with Vendor’s Proposal.(This consent shall not authorize use of your company’s Vendor Information by BuyBoard if your company is not awarded a Contract.) If your company wishes to opt out of the Vendor Consent for Name Brand Use,you must check the opt out box below. DO NOTselect this box unless your company is opting out of this Vendor Consent for Name Brand Use. El By checking this box,Vendor hereby declines to provide consent for use of Vendor Information (as de?ned herein)on the BuyBoardwebsite.By opting out,Vendor acknowledges and agrees that,if Vendor is awarded a Contract under this Proposal Invitation,information available on the BuyBoard for Vendor's awarded products or services may be limited,potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search,?nd,review,and purchase Vendor's awarded products and services on the BuyBoard website. RAS complies with the Vendor Consent for Name Brand Use requirements Page 18 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.ZD? OPT OUT: contractadmin bu oard.com Agenda Item #6.F. 23 Feb 2026 Page 92 of 220 ..... CON PROPRIETARY INFORMATION R0.Box 400,Austin,1mm:78767 800.895.2919 -blds®buyboar¢com ’buyhoardsom A.Public Disclosure Laws All Proposals,forms,documentation,catalogs,pricelists,or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation,may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001,et.seq.)or similar disclosure law.Proposer must clearly identify on this form any information in its Proposal (including forms,documentation,or other materials submitted with the Proposal)that Proposer considers proprietary or con?dential.If Proposer fails to properly identify the information,the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosur elaw.When required by the Texas Public Information Act or other disclosure law,Proposer may be noti?ed of any third-party request for information in a Proposal that Proposer has identi?ed in this form as proprietary or con?dential. Does your Proposal (including forms,documentation,catalogs,pricelists,or other materials submitted with the Proposal) contain information which Vendor considers proprietary or con?dential? Please chedr (10 one of the following: D NO,I certify that none of the information included with this Proposal is considered con?dential or proprietary. M YES,I certify that this Proposal contains information considered con?dential or proprietary and all such information is speci?cally identi?ed on this form. If you responded “YES”,you must clearly identify below the speci?c information you consider con?dential or proprietary. List each page number,form number,or other information suf?cient to make the information readily identi?able.The Cooperative and Cooperative administrator shall not be responsible for a Proposer's failure to clearly identify information considered con?dential or proprietary.Further,by submitting a Proposal,Proposer acknowledges that the Cooperative and Cooperative administrator will disclose information when required by law,even if such information has been identi?ed herein as information Vendor considers con?dential or proprietary. Con?dential /Proprietary Information: a es 38 40 41 43 44 and 45 (Attach additionalsheets if needed.) Initial:BW Page 19 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.20?3 Agenda Item #6.F. 23 Feb 2026 Page 93 of 220 no.Box 400,Austin;mas 78757 800.695.2919 -b!ds@buyboard.corn .buyboaraxom B.Copyright Information Does your Proposal (including forms,documentation,pricelists,catalogs,or other materials submitted with the Proposal) contain copyright information? Please check (10 one of (he fol/owing: M NO,Proposal (including forms,documentation,pricelists,catalogs,or other materials submitted with the Proposal)does not contain copyright information. D YES,Proposal (including forms,documentation,pricelists,catalogs,or other materials submitted with the Proposal)does contain copyright information. If you responded “YES”,clearly identify below the speci?c documents or pages containing copyright information. Copyright Information: (Attach additionalsheets if needed.) C.Consent to Release Con?dential/Proprietary/Copyright Information to BuyBoard Members BuyBoardmembers (Cooperative and nonpro?t members)seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors.If you identi?ed information on this form as con?dential, proprietary,or subject to copyright,and you are awarded a BuyBoard contract,your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members,including posting of such information on the secure BuyBoardwebsite for members.Note:Neither the Cooperative nor Cooperative administrator wil lberesponsiblefortheuseordistributionofinformationbyBuyBoardmembersoranyotherparty. D.Consent to Release Proposal Tabulation Notwithstanding anything in this Con?dential/Proprietary Information form to the contrary,by submitting a Proposal,Vendor consents and agrees that,upon Contract award,the Cooperative may publicly release,including posting on the public BuyBoard website,a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed catalog/pricelist name(s);proposed percentage discount(s),hourly labor rate(s),or other speci?ed pricing;and Vendor award or non-award information. Initial:BW Page 20 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.ZOB Agenda Item #6.F. 23 Feb 2026 Page 94 of 220 EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) [9.0.Bax 400,Austin,Ma:78157 800.695.2919 -bldsgbuyboardxom -buyboardxom When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract,speci?c federal laws,regulations,and requirements may apply in addition to those under state law.This includes,but is not limited to,the procurement standards of the Uniform Administrative Requirements,Cost Principles and Audit Requirements for Federal Awards,2 CFR 200 (sometimes referred to as the “Uniform Guidance”or new “EDGAR”).AllVendors submitting a Proposal must complete this EDGARCerti?cation Form regarding Vendor’s willingness and ability to comply with certain requirements which may be applicable to speci?c Cooperative member purchases using federal grant funds.Completed forms will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds.Cooperative members may also require Vendors to enter into ancillary agreements,in addition to the terms and conditions of the BuyBoard contract,to address the member's speci?c contractual needs,including contract requirements for a procurement using federal grants or contracts. For each of the items below,Vendor should certify Vendor’s agreement and ability to comply,where applicable,by having Vendor’s authorized representative check the applicable boxes,initial each page,and sign the Compliance Forms Signature Page.If you fail to complete any item in this form,the Cooperative will consider and may list the Vendor’s response on the BuyBoard as "NO,”the Vendor is unable or unwilling to comply.A “ND"response to any of the items may,if applicable,impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1.Vendor Violation or Breach of Contract Terms: Contracts for more than the simpli?ed acquisition threshold,which is the in?ation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils)as authorized by 41 USC 1908,must address administrative,contractual,or legal remedies in instances where contractors violate or breach contract terms,and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions,including Section E.18, Remedies for Default and Termination of Contract.Any Contract award will be subject to such BuyBoard General Terms and Conditions,as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions.The remedies under the Contract are in addition to any other remedies that may be available under law or in equity.By submitting a Proposal,you agree to these Vendor violation and breach of contract terms. El YES,Iagree.L__|NO,Ido not agree. 2.Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds,you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any Purchase Order under this Contract at any time,with or without cause,by providing seven (7)business days advance written notice to the Vendor.If this Agreement is terminated in accordance with this Paragraph,the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor’s return policy.If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of termination,Vendor shall immediately refund such pa yment(s). If an alternate provision for termination of a Cooperative member purchase for cause and convenience,including the manner by which it will be effected and the basis for settlement,is included in the Cooperative member's Purchase Order or ancillary agreement agreed to by the Vendor,the Cooperative member’s provision shall control. M YES,I agree.I]NO,I do not agree.Initial:BW Page 21 of 70 PROPOSALFORMSCOMM/SVCSv.10.24.ZOB Agenda Item #6.F. 23 Feb 2026 Page 95 of 220 no.Box ADD.Austin,luau 73767 800.695 2919 n btdmbuyboard.am 0 buyboard.com 3.Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60,all Cooperative member purchases or contracts that meet the de?nition of “federally assisted construction contract"in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b),in accordance with Executive Order 11246,“Equal Employment Opportunity”(30 FR 12319,12935,3 CFR Part,1964-1965 Comp.,p.339),as amended by Executive Order 11375,“Amending Executive Order 11246 Relating to Equal Employment Opportunity,”and implementing regulations at 41 CFR Part 60,“Of?ce of Federal Contract Compliance Programs,Equal Employment Opportunity,Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b)is hereby incorporated by reference.Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the de?nition of “federally assisted construction contract”in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. IE YES,I agree.El NO,I do not agree. 4.Davis-Bacon Act: When required by Federal program legislation,Vendor agrees that,for all Cooperative member prime construction contracts/purchases in excess of $2,000,Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144,and 3146- 3148)as supplemented by Depar’anent of Labor regulations (29 CFR Part 5,“Labor Standards Provisions Applicable to Contracts Covering Federally ?nanced and Assisted Construction”).In accordance with the statute,Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages speci?ed in a wage determinate made by the Secretary of Labor.In addition,Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov.Vendor agrees that,for any purchase to which this requirement applies,the award of the purchase to the Vendor is conditioned upon Vendor's acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland “Anti-Kickback”Act (40 USC 3145),as supplemented by Department of Labor regulations (29 CFR Part 3,“Contractors and Subcontractors on PublicBuildingor PublicWork Finance dinWholeorinPartbyLoansorGrantsfromtheUnitedStates”).The Act provides that each contractor or subrecipient must be prohibited from inducing,by any means,any person employed in the construction,completion,or repair of public work, to give up any part of the compensation to which he or she is othen/vise entitled. M YES,I agree.1:]NO,Ido not agree. 5.Contract Work Hours and Safety Standards Act: Where applicable,for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of mechanics or laborers,Vendor agrees to comply with 40 USC 3702 and 3704,as supplemented by Department of Labo rregulations(29 CFR Part 5).Under 40 USC 3702 of the Act,Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours.Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary,hazardous or dangerous.These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or transmission of intelligence. I]YES,I agree.L__INO,I do not agree. Initial:BW Page 22 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.ZOB Agenda Item #6.F. 23 Feb 2026 Page 96 of 220 R0.lax 490.Austin,Tux-s 73767 300.695.2919 -blds®buybaard.corn .buyboard.com 6.Right to Inventions Made Under a Contract or Agreement: If the Cooperative member's Federal award meets the de?nition of “funding agreement”under 37 CFR 401.2(a)and the recipient or subrecipient wishes to enter into a contract with a small business ?rm or nonpro?t organization regarding the substitution of parties,assignment or performance or experimental,developmental,or research work under that “funding agreement,”the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,“Rights to Inventions Made by Nonpro?t Organizations and Small Business Firms Under Government Grants,Contracts and Cooperative Agreements,”and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. IE YES,I agree.El NO,I do not agree. 7.Clean Air Act and Federal Water Pollution Control Act: Clean Air Act (42 USC 7401-7671q.)and the Federal Water Pollution Control Act (33 USC 1251-1387),as amended — Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards,orders,or regulations issued pursuant to the Clean Air Act (42 USC 7401- 7671q.)and the Federal Water PollutionControl Act,as amended (33 USC 1251-1387).Violations must be reported to the Federal awarding agency and the Regional Of?ce of the EnvironmentalProtection Agency (EPA). When required,Vendor agrees to comply with all applicable standards,orders,or regulations issued pursuant to the Clean Air Act and the Federal Water PollutionControl Act. E YES,Iagree.E]NO,Ido not agree. 8.Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220)must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM),in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp.p.189)and 12689 (3 CFR Part 1989 Comp.p.235),“Debarment and Suspension."SAM Exclusions contains the names of parties debarred, suspended,or othenNise excluded by agencies,as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certi?es that Vendor is not currently listed on the government-wide exclusions in SAM,is not debarred,suspended,or othenNiseexcluded by agencies or declared ineligibleunder statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM,or is debarred,suspended,or otherwise excluded by agencies or declared ineligibleunder statutory or regulatory authority other than Executive Order 12549. E YES,I agree.L__|NO,I do not agree. 9.Byrd Anti-Lobbying Amendment: Byrd Anti-Lobbying Amendment (31 USC 1352)—Vendors that apply or bid for an award exceeding $100,000 must ?le the required certi?cation.Each tier certi?es to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for in?uencing or attempting to in?uence an of?cer or employee of any agency,a member of Congress,of?cer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract,grant or any other award covered by 31 USC 1352.Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award.Such disclosures are fonNarded from tier to tier up to the non-Federal award.As applicable,Vendor agrees to ?le all certi?cations and disclosures required by,and otherwise comply with,the Byrd Anti-Lobbying Amendment (31 USC 1352). I2 YES,I agree.El NO,I do not agree. Initial:BW Page 23 of 70 PROPOSALFORMSCOMM/SVCSv.10.24.2023 Agenda Item #6.F. 23 Feb 2026 Page 97 of 220 00 P.O.Box 400,Austin,MI!78767 800.695.2919 -bldsgbuyboardxom .buyhoardxom 10.Procurement of Recovered Materials: For Cooperative member purchases utilizingFederalfunds,Vendor agrees to comply with Section 6002 of the SolidWaste Disposal Act,as amended by the Resource Conservationand Recovery Act where applicableand providesuch informationand certi?cations as a Cooperative member may require to con?rm estimates and otiwenrvisecomply.The requirements of Section 6002 include procuring only items designated in guidelines of the EnvironmentalProtectionAgency (EPA)at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable,consistent with maintaining a satisfactory level of competition,where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding ?scal year exceeded $10,000;procuring solid waste management services in a manner that maximizes energy and resource recovery,and establishing an af?rmative procurement program for procurement of recovered materials identi?ed in the EPA guidelines. M YES,Iagree.I]NO,I do not agree. 11.Domestic Preferences for Procurements: Where appropriate and consistent with law,2 CFR §200.322 contains certain considerations for domestic preferences for procurements which may be applicable to Cooperative members using federal funds.When required by a Cooperative member,Vendor agrees to provide such information or certi?cation as may reasonably be requested by the Cooperative member regarding Vendor’s products,including whether goods,products,or materials are produced in the United States. 52]YES,I agree.El NO,Ido not agree. 12.Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 2 CFR §200.216 prohibits expending federal loan or grant funds to procure or obtain certain telecommunications and video surveillanceservices or equipment.To the extent applicable and when required by a Cooperative member,Vendor agrees to provide such information or certi?cation as may reasonably be requested by the Cooperative member to con?rm whether any telecommunications or video surveillance services or equipment provided by Vendor is covered equipment or covered services under 2 CFR §200.216. E]YES,Iagree.NO,Ido not agree. 13.Pro?t as a Separate Element of Price: For purchases using federal funds in excess of the Simpli?ed Acquisition Threshold,a Cooperative member may be required to negotiate pro?t as a separate element of the price.See,2 CFR 200.324(b).When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding pro?t as a separate element of the price for a particular purchase.However,Vendor agrees that the total price,including pro?t,charged by Vendor to the Cooperative member shall not exceed the awarded pricing,including any applicable discount,under Vendor’s Cooperative Contract. ISZYES,I agree.El NO,I do not agree. 14.General Compliance and Cooperation with Cooperative Members: In addition to the foregoing speci?c requirements,Vendor agrees,in accepting any Purchase Order from a Cooperative member,it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including,but not limited to, applicable recordkeeping and record retention requirements. YES,Iagree.E]NO,Ido not agree. Initial:BW Page 24 of 70 PROPOSALFORMSCOMM/SVCSv.10.24.207_3 Agenda Item #6.F. 23 Feb 2026 Page 98 of 220 COMPLIANCE FORMS SIGNATURE PAGE .0.Box 400,Austin,Tun:13761 800.695.2919 -bld?buyboard.om .buyboardxom By initialing pages and by signature below,I certify that I have reviewed the following forms;that the information provided therein is true,complete,and accurate;and that I am authorized by my company to make all certi?cations,consents, acknowledgements,and agreements contained herein: Proposal Acknowledgements Felony Conviction Disclosure Debarment Certi?cation Resident/NonresidentCerti?cation Vendor Employment Certi?cation No Boycott Veri?cation No ExcludedNation or Foreign Terrorist Organization Certi?cation HistoricallyUnderutilized Business Certi?cation Construction-RelatedGoods and Services Af?rmation Acknowledgement of BuyBoardTechnical Requirements Deviation and Compliance Vendor Consent for Name Brand Use Con?dential/Proprietary Information EDGARVendor Certi?cation Roadway Asset Services,LLC Company Name Signature of AuthorizedCompany Of?cial Bart Williamson,Chief Executive Of?cer Printed Name and Title 1/22/2024 Date Page 25 of 70 PROPOSALFORMSCOMM/SICSV.10.24.2023 Agenda Item #6.F. 23 Feb 2026 Page 99 of 220 PROPOSAL FORMS PART 2:VENDOR INFORMATION FORMS R0.Box 400,Austin,Tuas 13767 800.895.2919 -bidsehuyboardxom -buyboardxom VENDOR BUSINESS NAME Proposer must completely and accurately provide all information requested in the following Vendor Information Forms or your Proposal may be rejected as non-responsive: I Vendor Business Name I National Purchasing Cooperative Vendor Award 'Vendor Contact Information Agreement (Vendors serving outside Texas only) I Federal and State/Purchasing Cooperative I Local/AuthorizedSeller Listings Experience I Manufacturer Dealer Designation Governmental References I Proposal Invitation Questionnaire ICompanyPro?le Vendor Request to Self-Report BuyBoard Texas Regional Service Designation Purchases (Optional) State Service Designation To the extent any information requested is not applicable to your company,you must so indicate on the form. By submitting a Proposal,Vendor is seeking to enter into a legal contract with the Cooperative.As such,Vendor must be an individualor legal business entity capable of entering into a binding contract. Name of Proposing Company: Roadwa Asset Services,LLC (List die legal name of the company seeking to contract with the Cooperative.Do NOT/ist an assumed name,dba,aka,etc.here.Such information may be prow'ded below.If you are submitting a joint proposal with another entity to provide the same proposed goods or services,ead7 submitting entity should complete a separate vendor information form.Separately operating legal business entities,even if a?i/Iated entities,which propose to provide goods or services separate/y must submit their own Proposals.) Please cheek (10 one of the following: Type of Business:[I Individual/SoleProprietor E]Corporation El Limited LiabilityCompany [I Partnership C]Other (Specify: State of Incorporation (if applicable):Texas Federal Employer Identi?cation Number:85'1 939454 (Vendor must include a completed IRS W—9form with their Proposal) Name by which Vendor,if awarded,wishes to be identi?ed on the BuyBoard:(Note:Ifdi?e/ent than the Name omeposing Company l/sted above,only valid trade names (dba,aka,etc.)of the Proposing Company may be used and a copy of your Assumed Name Celt/?aws),if applicable,MUSTbe attad7ed.) Roadwa Asset Services,LLC Page 26 of 70 PROPOSALFORMSCOMM/SVCSV.10.Z4.2023 INSTRUCTIONS: Agenda Item #6.F. 23 Feb 2026 Page 100 of 220 Part /2,,?4 -0 Request for Taxpayer Identification Number and Certification >Go to www.irs.gov/Foer9 for instructions and the latest infon'nation. (Rev.October 2018) Departmentof the Treasury |ntemal Revenue Service Give Form to the requester.Do not send to the IRS. 1 Name (as shown on your income tax return).Name is required on this line;do not leave this line blank. Roadway Asset Services,LLC 2 Business name/disregarded entity name,if different from above following seven boxes. DOtherseeinstructions a;5 Address (number,street,and apt.or suite no.)See instructions. m 6001 West Parmer Lane,Suite 370-1102 6 City,state,and ZIP code Austin,Texas 78727 7 List account number(s)here (optional) pe Instronpage3Se Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid 3 Check appropriate box for federal tax classi?cation of the person whose name is entered on line 1.Check only one of the Note:Check the appropriate box in the line above for the tax classi?cation of the single-member owner.Do not check LLC ifthe LLC is classi?ed as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single—memberLLC that is disregarded from the owner should check the appropriate box for the tax classi?catlon of its owner. 4 Exemptions (codes apply only to certain entities,not individuals;see instructions on page 3): [:1 Individual/sole proprietor or 1:]C Corporation S Corporation Partnership Trust/estate single-member LLC Exempt payee code (if any) I/Limitedliability company.Enter the tax classi?cation (C=C corporation,S=S corporation,P=Partnership)>P Exemption from FATCA reporting code (ifany) (Applies to accounts maintained outside the US.) Requester's name and address (optional) Soclal security number backup withholding.For individuals,this is generally your social security number (SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other -- entities.it is vour emolover identi?cation number lEIN).If vou do not have a number.see How to aet a TIN,later. Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Certification Under penalties of perjury,I certify that: or Employer identi?cation number 851939454 1.The number shown on this form is my correct taxpayer identi?cation number (or I am waiting for a number to be issued to me);and 2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or (b)I have not been noti?ed by the Internal Revenue Service (IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or (c)the IRS has noti?ed me that I am no longer subject to backup withholding;and 3.I am a US.citizen or other US.person (de?ned below);and 4.The FATCA code(s)entered on this form (if any)indicating that I am exempt from FATCA reporting is correct. Certi?cation instructions.You must cross out item 2 above ifyou have been noti?ed by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individualretirement arrangement (IRA).and generally,payments other than interest and dividends,you are not required to sign the certi?cation,but you must provide yourcorrect TIN.See the instructions for Part II,later. ?lgn Signature ofereU.S.person /cr'o/r > General Instructions Section references are to the lntemal Revenue Code unless otherwise noted. Future developments.For the latest information about developments related to Form W-9 and its instructions,such as legislation enacted after they were published,go to www.irs.gov/FonnW9. Purpose of Form An individual or entity (Form W-9 requester)who is required to ?le an information return with the IRS must obtain your correct taxpayer identi?cation number (TIN)which may be your social security number (SSN).individual taxpayer identi?cation number (ITIN),adoption taxpayer identi?cation number (ATIN),or employer identi?cation number (EIN),to report on an information return the amount paid to you,or other amount reportable on an information return.Examples of information returns include,but are not limited to,the following. -Form 1099-INT(interest earned or paid) Cat.No.10231X Date 2/15/2024 -Form 1099-DIV(dividends,including those from stocks or mutual funds) -Form 1099-MISC (various types of income,prizes,awards,or gross proceeds) -Form 1099-3 (stock or mutual fund sales and certain other transactions by brokers) -Form 1099-8 (proceeds from real estate transactions) -Form 1099-K (merchant card and third party network transactions) -Form 1098 (home mortgage interest),1098-E (student loan interest), 1098—T(tuition) -Form 1099-0 (canceled debt) -Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a US.person (includinga resident alien),to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN,you might be subject to backup withholding.See What is backup withholding, later. Form W-9 (Rev.10-2018) Part Form'I ‘0 Agenda Item #6.F. 23 Feb 2026 Page 101 of 220 CONTACT INFORMATION R0.Box 400.Austin,Ma:78181 800.695.2919 -bidsabuyboardxom -buyboardxom CURRENT FORMER VENDOR (Y/N)?—AWARDED PURCHASING VENDOR?1F YES,LIST YEARS COMMODITY GROUP (Y/N)AS VENDOR CATEGORY The Cooperative strives to provide Cooperative members with the best services and products at the best prices availablefrom Vendors with the technical resources and ability to serve Cooperative members.Please respond to the following questions. 1.Providethe dOIIarvalue of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last ?scal year:$2 229 149 .(The period of the 12-month period is 1/2023 4212023).In the event that a dollar value is not an appropriate measure of the sales,provide and describe your own measure of the sales of the item(s). By submitting a proposal,you agree that,based on your written discounting policies,the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. Providethe information requested below for other purchasing cooperatives for whid1 Proposer currently serves,or in the past has served,as an awarded vendor.Rows should be added to accommodateas many purd1asingcooperatives as required. Federal General Services Administration .T-PASS (State of Texas) .OMNIAPartners .Sourcewell (NJPA) E&I Cooperative .Houston-Galveston Area Council (HGAC)Y .Choice Partners .The Interlocal Purchasing System (TIPS) Other North Central Texas Council of Governments (NCTCOG) Pima Association of Govemmems (PAG)Y El MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation,indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal.Explainany difference between your current and proposed discounts. Current Discount (0/0):N/A-not a current vendor Proposed Discount (0/0):N/A-not a current vendor ?p/anat-l‘on:N/A-not a current vendor Page 27 of 70 Propose FORMSCOMM/SVCSv.1o.24.2023 Vendor shall pro Vide the requested Vendor Contact Information in the electronic proposal submission system including contract,purchase order,RFQ,and in voice contacts (or,if submitting a hard copy Proposal,timely request and complete the Vendor Contact Information form in accordance with the Instructions to Proposers). FEDERALAND PURCHASING COOPERATIVE EXPERIENCE Agenda Item #6.F. 23 Feb 2026 Page 102 of 220 GOVERNMENTAL REFERENCE 9.0.Box #00.Austin,Was 73767 300.695.2919 -blds®buyboard£om -buyboard.c9m For your Proposal to be considered,you must supply a minimum of ?ve (5)individual governmental entity references.The Cooperative may contact any and all references provided as part of the Proposal evaluation.Provide the information requested below,including the existing pricing/discounts you offer each customer.The Cooperative may determine whether pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts you offer other governmental customers.Attach additional pages if necessary. Quantity/00-0w Entity Name Contact Phone#Email Address Discount Volume BuyBoard 1_City of Rowlett,TX Mike Lasby (972)412-6263 mlasby@rowlett.com 13.0%327 Miles HGACBuy 2.City of Amarillo,TX Alan Harder (806)378—9085 alan.harder@amarillo.gov 1.8%1.399Miles N/A 3_City of Frisco.TX Brad Wooley (972)292-5833 BwOoley@msmtexas_gov 10.0%1,079 Miles NCTCOG 4_City of Durham,NC Clint Blackburn 0:(704)301-7193 0:(919)560-4326 clint-blackburn@durhamn0-gov 15-0%855 Miles N/A 5.33“Lake CW:UT David Jones (801)535-6425 David.jones@slcgov.com 9.3%755 Miles NIA Do you ever modify your written policies or standard governmental sales practices as identi?ed in the above chart to give better discounts (lower pricing)than indicated?YES M NO I]If YES,please explain: Yes,RAS offers a ROW asset bundling discount for agencies that select more than ?ve assets. Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website.If your company is awarded a Contract under this Proposal Invitation,please provide a brief company description that you would like to have included with your company pro?le on the BuyBoard website.Submit your company pro?le in a separate ?le,in Word format,with your Proposal.(Note:Vendor is solely responsible for any content provided for inclusion on the BuyBoardwebsite.The Cooperative reserves the right to exclude or remove any content in its sole discretion,with or without prior notice,including but not limitedto any content deemed by the Cooperative to be inappropriate,irrelevant to the Contract,inaccurate,or misleading.) Submitted separately in the BuyBoard's lonWave portal Page 28 of 70 PROPOSALFORMSCOMM/SVCSv.10.24.2023 PROFILE Agenda Item #6.F. 23 Feb 2026 Page 103 of 220 iwfox@andersoncountysc.org vking@fmtn.org Charles.L.Jone5'charlottenc.ov Chance.Baldwin ilbertaz.ov bblankenshi nrhtx.com EvanGnglugervilletx.gov References Entity Name Anderson County,SC City of Farmington,NM City of Charlotte,NC Town of Gilbert,AZ City of North Richland Hils,TX City of Pflugerville,1X Contact Phone#Email Address 0:(864)964-6711 math“F“c:(864)642-8011 Virginia King (505)320-2757 Charles Jones (704)336-8334 _O:(480)503-6531 Chance Baldwm C:(480)720-8823 Boe Blankenship (317)427-6460 Evan Groeschel (512)990-6401 Discount 14.2% 8.7% 12.5% 16.0% 14.2% 8.7% Quantity / Volume 1,785 Miles 443 Miles 3,340 Miles 550 Miles 316 Miles 307 Miles Co—Op/ BuyBoard N/A HGACBuy HGACBuy HGACBuy HGACBuy HGACBuy Agenda Item #6.F. 23 Feb 2026 Page 104 of 220 P15 Roadway Asset Services ‘1 Founded in Austin,Texas,Roadway Asset Services (RAS)is a pavement management consultant that provides automated data collection,analysis,and consulting services to transportation agencies and municipalities.RAS offers comprehensive experience and subject matter expertise in the fields of pavement and asset management,transportation planning,and GIS. Agenda Item #6.F. 23 Feb 2026 Page 105 of 220 TEXAS REGIONAL SERVICE DESIGNATION P.O.Box 400.Inl?n,Tun:78787 800.695.2919 .blds@buyboard.com -buyboardxom MI»- m.3“!L...“I -. ‘I‘»4...,v-m ...”wing!in. b'd Im in“in»”-1 .,,-.1.....my prur-u.- u-‘M‘: I 4 “?ow “?“:guru au-var Luv 0-FM d ! uu-u.-v-m-In._;' ‘:mh-.—-~"a a ‘- uq ”Eu PM UN on “5'1“?_ ._:5... l a, é} 1 v u...— k-\x p. [5—1:.2 13'4“....- ha,;. \4 «u h.- ~u_‘h u.a ’1; u.“ The Cooperative (referred to as “Texas Cooperative”in this form and in the State Service Designation form)offers vendors the opportunity to service its members throughout the entire State of Texas.In the electronic proposal submission system, you must indicate if you will service Texas Cooperative members statewide or,if you do not plan to service all Texas Cooperative members statewide,you must indicate the speci?c regions you will service.If you propose to serve different regions for different products or services includedin your Proposal,you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies.(Additional forms can be obtained by contacting at least ?ve (5)business days prior to the Proposal Due Date.)By designating a region or regions,you are certifying that you are authorized and willing to provide the proposed products and services in those regions.Designating regions in which you are either unable or unwilling to provide the speci?ed products and services shall be grounds for either rejection of your Proposal or,if awarded,termination of your Contract.Additionally,if you do not plan to service Texas Cooperative members (i.e.,if you will service only states other than Texas),you must so indicate on the form in the electronicproposal submission system. Regional Education Service Centers Region and Headquarters 1 Edinburg 2 Corpus Christi 3 Victoria 4 Houston 5 Beaumont 6 Huntsville 7 Kilgore 8 Mount Pleasant 9 Wichita Falls 10 Richardson 11 Fort Worth 12 Waco 13 Austin 14 Abilene 15 San Angelo 16 Amarillo 17 Lubbock 18 Midland 19 El Paso 20 San Antonio Page 29 of 7D PROPOSALFORMSCOMM/SVCSV.10.24. in". This form must he completed in the electronic proposal submission system (or,if submitting a hard copy Pro 053/timel re uest and com Iete the form in accordance with the Instructions to Pro osers . bids bu board.com Agenda Item #6.F. 23 Feb 2026 Page 106 of 220 SERVICE DESIGNATION no.Box 400,Austin.Tux”73767 800.695.2919 0 bidsgbuyboardxom .buyhoardcom As set forth in the Proposal Invitation,it is the Cooperative’s intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract,subject to applicable state law,through a piggy- back award or similar agreement through the National Purchasing Cooperative BuyBoard.If you plan to service the entire United States or only speci?c states,you must complete the State Service Designation information in the electronic proposal submission system.(Note:If you plan to service Texas Cooperative members,be sure that you complete the Texas Regional Serw'ce Designation form.)In addition to this form,to be considered for a piggy-back award by the National Purchasing Cooperative,you must have an authorized representative sign the National Purchasing Cooperative VendorAward Agreement that follows this page. If you serve different states for different products or services included in your Proposal,you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies.(Additional forms can be obtained by contacting at least five (5) business days prior to the Proposal Due Date.)By designating a state or states,you are certifying that you are authorized and willing to provide the proposed products and services in those states.Designating states in which you are either unable or unwilling to provide the speci?ed products and services shall be grounds for either rejection of your Proposal or,if awarded,termination of your Contract. -I will service all states in the United States. -I will not service all states in the United States. Alabama Montana Alaska Nebraska Arizona Nevada Arkansas New Hampshire California (Public Contract Code 20118 &20652)New Jersey Colorado New Mexico Connecticut New York Delaware North Carolina District of Columbia North Dakota Florida Ohio Georgia Oklahoma Hawaii Oregon Idaho Pennsylvania Illinois Rhode Island Indiana South Carolina Iowa South Dakota Kansas Tennessee Kentucky Texas Louisiana Utah Maine Vermont Maryland Virginia Massachusetts Washington Michigan West Virginia Minnesota Wisconsin Mississippi Wyoming Missouri Page 30 of 70 PROPOSALFORMSCOMM/SVCSv.10.24.2023 This form must be completed in the electronic proposal submission system (or,if submitting a hard copy Proposal,time/y request and complete the in accordance with the Instructions to Proposers). bids bu board.com Agenda Item #6.F. 23 Feb 2026 Page 107 of 220 PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT R0.Box 400,Austin,MI:78787 800.695.2919 .bidmhuyboardxom -huyhoard.oom In accordance with the Terms and Conditions associated with this Proposal Invitation,a contract awarded under this Proposal Invitation may be “piggy-backed"by another governmental entity.The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain schooldistricts outside of Texas to serve its members throughout the United States.If you agree to be considered for a piggy-back award by the National Purchasing Cooperative,you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form,in your Proposal. By signing this form,Proposer (referred to in this Agreement as “Vendor")agrees as follows: 1.Vendor acknowledges that if The Local Government Purchasing Cooperative (“Texas Cooperative")awards Vendor a contract under this Proposal Invitation (“Underlying Award”),the National Purchasing Cooperative (“National Cooperative”) may -but is not required to -“piggy-back”on or re-award all or a portion of that Underlying Award (“Piggy-BackAward"). By signing this National Cooperative Vendor Award Agreement (“Agreement”),Vendor accepts and agrees to be bound by any such Piggy-BackAward as provided for herein. 2.In the event National Cooperative awards Vendor a Piggy-BackAward,the National Cooperative Administrator (“BuyBoard Administrator”)will notify Vendor in writing of such Piggy-BackAward,which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award,subject to annual renewals as authorized in writing by the BuyBoardAdministrator.Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor.Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative,unless such changes are agreed to by its BuyBoardAdministrator in writing. 3.Vendor agrees that it shall offer its goods and services to National Cooperative members at the same pricing and same general terms and conditions,subject to applicable state laws in the state of purchase,as required by the Underlying Award. However,nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e.,lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4.Vendor hereby agrees and con?rms that it willserve those states it has designated on the State Service Designation Form of this Proposal Invitation.Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5.Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-BackAward.Vendor shall remit payment to National Cooperative on such schedule as it speci?es (which shall not be more often than monthly).Further,upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from NationalCooperative members, vendor invoices,and/orsuch other documentation regarding those purchase orders as the Cooperative’s administrators may require in their reasonable discretion for purposes of reviewing and verifying purchase activity.Vendor further agrees that NationalCooperative shall have the right,upon reasonable written notice,to review Vendor’s records pertaining to purchases made by NationalCooperative members in order to verify the accuracy of service fees. 6.Vendor agrees that the Underlying Award,including its General Terms and Conditions,are adopted by reference to the fullest extent such provisions can reasonably apply to the post—proposal/contractaward phase.The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and,conversely,the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement.Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement,and that nothing in this Agreement has application to other third parties,including the Texas Cooperative.In the event of con?ict between this Agreement and the terms of the Underlying Award,the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. 7.This Agreement shall be governed and construed in accordance with the laws of the State of Texas and venue for any dispute shall lie in the federal district court of Travis County,Texas. Page 31 of 70 PROPOSALFORMSCOMM/SICSV.10.24.2023 Agenda Item #6.F. 23 Feb 2026 Page 108 of 220 Bart Williamson Signature of AuthorizedCompany Of?cial Printed Name of Authorized Company Of?cia 8.Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of Nationa lCooperative,and that this Agreement does not take effect unless and until NationalCooperative awards Vendor a Piggy- BackAwardandtheBuyBoardAdministratornoti?es Vendor in writing of such Piggy-BackAward as provided for herein. WHEREFORE,by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. Roadway Asset Services,LLC 734-24 Pavement Assessment Service for Roads Name of Vendor Proposal Invitation Number 120.Box 400,Austin.ma:78767 800.693.2919 0 bids©buyboar¢com -buyboard.cor. 1/22/2024 Date Page 32 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 Agenda Item #6.F. 23 Feb 2026 Page 109 of 220 Location/Authorized Contact Information Seller Name Contact Person (Mailing Address,Phone,Fax,Email) LOCATION AUTHORIZED SELLER LISTINGS P911,Box 400 Austin;Thus 7':79? $00 69.2919 Didwbuvboard com -buyboard mm If you have more than one location/authorizedsellerthat will service a Contract awarded under this Proposal Invitation, please list each location/authorizedseller below.If additional sheets are required,please duplicate this form as necessary. NOTE:Awarded Vendors shall remain responsible for all aspects of the Contract,including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as de?ned in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behallj you must complete the Manufacturer Designated Dealer form. N/A-all contracts will be managed by headquarters in Austin,TX R0.130;:400,Austin.Tums 78757 300555.391 o brds?gbuybcamscm o buyhozrdsom Page 33 of 70 PROPOSALFORMSCOMM/SW3V.10.24.2023 yh. Agenda Item #6.F. 23 Feb 2026 Page 110 of 220 MANUFACTURERDEALERDESIGNATION no.Box 400.Austin,mat 78767 800.695.2919 -bldsabuyboard.com -buyboard.com If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers (“Designated Dealers’?to receive Cooperative member Purchase Orders on Vendor's behalf,you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor,Vendor speci?cally agrees and acknowledges that any such designations are for Vendor’s convenience only and shall not,if Vendor is awarded a Contract,relieve Vendor of any obligations under the Contract,including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer.In accordance with the General Terms and Conditions,an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder,including,but not limitedto suspension and termination of Vendor's Contract for nonpayment of service fees. If awarded,Vendor authorizes the Cooperative,in its sole discretion,to list any Vendor Designated Dealers in the BuyBoar dsystemandtoreceivePurchaseOrdersdirectlyfromCooperativemembersonbehalfofVendor.To the extent a Vendor with Designated Dealers receives a Purchase Order directly,it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract,including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right,in its sole discretion,to refuse addition of,or request removal of,any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor’s behalf under the Contract.Further,the Cooperative administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation,please list the Designated Dealer below.If you wish to designate multiple dealers,please duplicate this form as necessary. N/A-There are no dealers of our services Designated Dealer Name Designated Dealer Contact Person Designated Dealer Address City Emailaddress Designated Dealer Tax ID Number*(*attach W-9) Phone Number Fax Number State Zip Code Page 34 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 Agenda Item #6.F. 23 Feb 2026 Page 111 of 220 DO PROPOSAL INVITATION QUESTIONNAI 1‘10.Box 400,Austin,Ma;78787 300.695.2919 0 blds®buyboard.com -buyboard.com The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and ?nancial resources to provide the goods and perform the services (“Work")under the BuyBoardcontract contemplated by this Proposal Invitation (“Contract”).Proposers must fully answer each question,numbering your responses to correspond to the questions/numbers below.Proposers must complete below or attach your responses to this questionnaire and submit in one document with your Proposal.You must submit the questionnaire and responses with your Proposal or the Proposal will not be considered. 1.List the number of years Proposer has been in business and former business names (if applicable).Note whether your company is currently for sale or involved in any transaction that would signi?cantly alter its business or result in acquisition by another entity. RAS was established in 2020 and has been in business for four years under the name Roadway Asset Services LLC.Throu hout its time in business RAS has obtained over 100 contracts from munici alities to conduct pavement management and ROW asset surveys.RAS is not currently for sale or involved in an transaction that would si ni?cantly alter its business or result in acquisition. 2.Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract.State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development,technical issues, and product selection for Work associated with this Contract. RAS has a team of 30 personnel and operates four automated Roadway Asset Collection vehicles to conduct avement distress detection.All team members have reviousl ful?lled their sitions and understand the responsibilities of their roles.RAS adheres to the Project Management Body of Knowledge to manage staff,planning,and projects.Resumes for Key Personnel are on page 26 of this proposal. 3.Marketin Strate :For your Proposal to be considered,you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal.(Evamg/e:Explain how your company willinitially inform Cooperative members of your BuyBoard Contract,and nowyou willcontinue to support the BuyBoardfor the duration of the Contract term.)Attach additional pages if necessary. RAS will use a multitude of outreach strategies including distributing marketing materials at the 8 conferences we are exhibiting at in 2024.In addition,RAS will actively post on Linkedln valuable resources, graphics,and information on project procured through the BuyBoard.RAS will also update its website to include a direct link to our BuyBoard catalog of services.RAS is experienced in cooperative purchasing and has received numerous contracts through programs similar to the BuyBoard (i.e.NCTCOG,PAG, H—GAC). Page 35 of 70 moms“FORMSCOMM/SVCSv.1o.24.2oz3 D Agenda Item #6.F. 23 Feb 2026 Page 112 of 220 215' *3»mm Extended RAS Marketing Plan Conferences Roadway Asset Servboes BuyBoard Pavement Assessment Services for Roads and Highways RFP#734-24 RASwill use a blend of outreach strategies including social media posts (i.e.Linkedln),enhanced website resources for clients/visitors,and advertisements at conferences.Below is a list of our current conference registrations.If awarded a contract before exhibiting,RASwill display a BuyBoard logo and QR code with direct access to our catalog of services. Utah Asphalt Conference-Exhibiting from February 27thto February 28‘“ Florida American Public Works Association (APWA)-Exhibiting from April 2“DIto April 5th Texas APWA-Exhibiting from June 3rdto June 5‘“ Georgia APWA-Exhibiting in August Arizona APWA-Exhibiting from August 14thto August 16th Public Works Expo-Exhibiting in Atlanta from September 8thto September 11th Colorado APWA-Exhibiting in October Tennessee APWA-Exhibiting in November When RASattends conferences and exhibits,we typically rent a 10x10 booth with professionally designed booth graphics and decorations.While the exhibit hall is open,our staff are expected to be at the booth at all times and maintain an ample supply of fact sheets,contact cards,and promotional give-away items (swag)with our logo and website URL.Oftentimes,RAS is asked to present at these conferences,and we use that exposure to highlight the services we offer.RAS always displays our cooperative purchasing contracts on signs and offers information about programs at our booths.Our staff is knowledgeable and can explain how BuyBoard contracting works. RAS frequently updates its website,www.roadwayassetservices.com,to contain new and informative graphics and material.We streamlined the pages and provided visitors with a clear path to contacting our professional staff.Should RAS be awarded a contract under this procurement,we will add the BuyBoard logo and link to the appropriate page (if allowed by the BuyBoard). men-m..- Mum on the NCYCOGITXSharologo.you will be "directed to the purchasing page. pam "00 05 DOSSK‘?e,W?h On omphoss On DES!VOIUO‘X Mr nor.mm ow comvucl was monumd under 5mm um cur“ mocunzmen puma:and procemnc-s Fm:-comma was. nmpem .c-lvsourced m 0 sea ed pummel method 8y clickl rcnusmq pvoqram dc wed lo \ Cooperative Purchasing YourPuU'kSubr Home Services team Cooperative Mchusmg Prossond'restimoneols Contact Website O 2‘.madannwwvmnmvwm ‘i Agenda Item #6.F. 23 Feb 2026 Page 113 of 220 21$ Roadway Asset Services Description of the Respondent’s Process for Responding to an Order for Services BuyBoard Pavement Assessment Services for Roads and Highways RFP#734-24 Following participant engagement,RASwill schedule a meeting with agency staff to discuss the agency’s required scope of services and additional offerings RAS can provide as a part of the BuyBoard contract. Once the scope elements have been defined,RAS will develop a detailed project budget using the BuyBoard form that RAS has submitted as a part of this submission along with a timeline detailing milestones and key deliverables.When the contract is finalized with the participating entity,RAS will report the contract to BuyBoard for project tracking and financial renumeration. It is important to note that the RAS service delivery model does not include the use of dealers or distributors,since those sales models are better suited for goods or commodities sales. The RASexecutive team has been involved with numerous projects that have leveraged cooperative purchasing contracts and understand the contractual obligations required through its use. Agenda Item #6.F. 23 Feb 2026 Page 114 of 220 V PO.Box 400 Austin;ma:75761 600 a»2919 .badwbuyboard om -huybonrd mm no.[252):«we,Austin,Warm-s 787:5? 800595.291.o maggbuyfzcarwccm o huyhcaros.com 4.Describe Proposer's ?nancial capability to perform the Contract.State or describe the ?rm’s ?nancial strength and rating, bonding capacity,and insurance coverage limits.State whether the ?rm,or any of the ?rm’s past or present owners, principal shareholders or stockholders,or of?cers,have been a debtor party to a bankruptcy,receivership,or insolvency proceeding in the last 7 years,and identify any such debtor party by name and relationship to or position with your ?rm. RAS has the ?nancial resources to complete BuyBoard contracts and has attached a balance sheet from December 2023.RAS can obtain bonds if deemed necessa b Bu Board members.RAS has attached a Certi?cate of Insurance documenting standard limits.RAS nor its owners have been a debtor art toa bankru tc . 5.Does your company have any outstanding ?nancial judgments and/oris it currently in default on any loan or ?nancing agreement?If so,provide detailed information on the nature of such items and prospects for resolution. RAS does not have any outstanding ?nancial judgments and is not in default on any loans or ?nancing agreements. 6.List all contracts,if any,in the last 10 years on which Proposer has defaulted,failed to complete or deliver the work,or that have been terminated for any reason.For each such contract,provide the project name,scope,value and date and the name of the procuring entity.Fully explain the circumstances of the default,failure to complete or deliver the work, or termination. RAS has not defaulted,failed to complete/deliver the work,or terminated a contract. 7.List all litigation or other legal proceedings (including arbitration proceedings),if any,in the last 10 years brought against your ?rm,or any of the ?rm's past or present owners,principal shareholders or stockholders,of?cers,agents or employees,that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which ?led),nature of the claim ,and resolution or current status. RAS has not been involved in litigation or legal proceedings. Page 36 of 70 PROPOSALFORMSCOMM/SW3V.10.24.2023 Agenda Item #6.F. 23 Feb 2026 Page 115 of 220 .44/7? VENDOR REQUESTTO SELF-REPORT BUYBOARDPURCHASES no.Box 400,Austin,Tun:78167 800.695.2919 0 bddsabuyboardxom -buyhoard.oom The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this Proposal Invitation be processed through the BuyBoard and,except as expressly authorized in writing by the Cooperative administrator,Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have not been processed through the BuyBoard or provided to the Cooperative.In accordance with this provision,Vendor may request authorization of the Cooperative administrator to self-report Cooperative member purchases if awarded a Contract under this Proposal Invitation.By making such a request,Vendor acknowledges and agrees that self-reporting is speci?cally subject to and conditioned upon (1)Vendor’s agreement to the AdditionalTerms and Conditionsfor BuyBoard Self-Reporting which are included in this Proposal Invitation and incorporated herein for all purposes and (2)approval of this request in writing by the Cooperative administrator. Note:This form is NOTrequired as part of your proposal.You should sign and return this form ONLY if you wish to request authorization to self-report BuyBoard purchases.Any request to self-report will not be effective, and Vendor shall not be authorized to self-report BuyBoard member purchases,unless and until (1)Vendor is awarded a Contract under this Proposal Invitation,and (2)the request has been approved in writing by the Cooperative administrator. By my signature below,I hereby request authorization from the Cooperative administrator to self-report BuyBoard purchases if my company is awarded a Contract.I certify that I am authorized by the abo ve-nam ed Vendor to approve this form,and I have received and read the Additional Terms and Conditions for BuyBoard Self-Reporting included in this Proposal Invitation and do hereby approve and agree to such terms and conditions on behalf of Vendor. NAME OF VENDOR:Roadway Asset Services,LLC Signature of Vendor Authorized Representative Tit|e:Chief Executive Of?cer (For Cooperative Administrator Use Only) Approved by BuyBoard Administrator: Effective]Start Date for Self-Reporting: Date:1/22/2024 Page 37 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 34$ 00 xi ”,1 Agenda Item #6.F. 23 Feb 2026 Page 116 of 220 THE LOCALGOVERNMENT PURCHASING COOPERATIVE ADDENDUM NO.1 Proposal Invitation No.734-24 Pavement Assessment Service for Roads and Hi hwa s PD.Bax 400,Ausun,1mm;18787 800 695 2919 -blds©buyboard.com .buyboard com The following addendum is issued to Proposal Invitation No.734-24,Pavement Assessment Service for Roads and Highways and shall become a permanent part of the Proposal Invitation document. The Anticipated Cooperative Board Meeting Date listed in the proposal invitation has been updated as referenced below. Antici ated Coo r tive Board Meetin Date April 2024 '.a.UK:1 (CG,Austin,T6285 7511737 "1 ‘Max:923:y"c :n ..o Cmm;M.mt: Date:1/22/2024 Signature of Authorized Company Of?cial: Telephone Number:(210)837-5249 Title:Chief Executive Of?cer 6001 W Parmer Lane,Ste 370-1102,Austin,TX 78727 Address: Roadway Asset Services,LL Company Name: Please sign and return onecopy of this Addendum with your proposal as veri?cation of your receipt and compliance with the information contained in this Addendum. ADDENDUMNo.1,PROPOSALINVITATIONNo.734-24 Agenda Item #6.F. 23 Feb 2026 Page 117 of 220 REQUIREDFORMS CHECKLIS no,But A00 Austiny mu 78761 800 695 2915 -bldwbuybnard com -buyboa‘rd com can.tam:£061.Ausmn,Texas 75767 JODJERSJBSS 0 [21d "‘buybmarda m r buyhoardcom (Please check (10 the following) E Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Corn Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Corn Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com leted leted: leted: eted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: :Proposer’s Acceptance and Agreement Proposal Acknowledgements Felony Conviction Disclosure Resident]Nonresident Certi?cation Debarment Certi?cation Vendor Employment Certi?cation No Boycott Veri?cation No Excluded Nation or Foreign Terrorist Organization Certi?cation Historically Underutilized Business Certi?cation Acknowledgement of BuyBoard Technical Requirements Construction-Related Goods and Services Af?rmation Deviation and Compliance Vendor Consent for Name Brand Use Con?dential]Proprietary Information EDGAR Vendor Certi?cation Compliance Forms Signature Page Vendor Business Name Vendor Contact Information (complete in electronic proposal submission system) Federal and State]Purchasing Cooperative Experience Governmental References Company Pro?le Texas Regional Service Designation (complete in electronic proposal submissionsystem) State Service Designation (complete in electronic proposal submission system) National Purchasing Cooperative Vendor Award Agreement (Vendors serving outside Texas only) Local/AuthorizedSeller Listings Manufacturer Dealer Designation Proposal Invitation Questionnaire Vendor Request to Self-Report BuyBoard Purchases (Optional) Proposal Speci?cations Discount (%)o?‘Catalog/Price/ist and/or other required pricing information including Catalogs/Price/ists (or no bid response)must be submitted with the Proposal or the Proposal willnot be considered. Page 39 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 PROPOSAL FORMS PART 2:VENDOR INFORMATION FORMS PROPOSAL FORMS PART 1:COMPLIANCE FORMS Agenda Item #6.F. 23 Feb 2026 Page 118 of 220 THE LOCAL GOVERNMENT PURCHASING COOPERATIVE ADDENDUM NO.1 Proposal Invitation No.734-24 Pavement Assessment Service for Roads and Hi hwa s Prov Box :00.Austin.raxas I876! 800 695 2919 -bid buybaardcom .buyhoardmcom .'.U0:4C0,Austin,13213.5 TL-‘J' MGTC“.95.?4"[:Id£;¢;£:1'?arc’.{v r [w I:..d. Date:1/22/2024 Title:Chief Executive Of?cerSignatureofAuthorized Company Of?cial: Telephone Number:(210)837-5249 _6001 W Parmer Lane,Ste 370-1102,Austin,TX 78727 Address. .Roadway Asset Services,LLC Company Name. The following addendum is issued to Proposal Invitation No.734-24,Pavement Assessment Service for Roads and Highways and shall become a permanent part of the Proposal Invitation document. The Anticipated Cooperative Board Meeting Date listed in the proposal invitation has been updated as referenced below. Antici ated Coo erative Board Meetin Date April 2024 Please sign and return one copy of this Addendum with your proposal as veri?cation of your receipt and compliance with the information contained in this Addendum. ADDENDUMN0.1,PROPOSALINVITATIONNO.734-24 /3,L$ Agenda Item #6.F. 23 Feb 2026 Page 119 of 220 Roadwav Asset Services,LLC Information Contact:Bart Williamson Address:6001 W Parmer Lane Suite 370-1102 Austin,TX 78727 Phone:(210)837-5249 Web Address:www.roadwayassetservices.com Page 3 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 By submitting your response,you certify that you are authorized to represent and bind your company. Bart Williamson bwilliamson roadwa assetservices.com Signature Email Submitted at 2/15/2024 09:46:35 AM (CT) Requested Attachments BuyBoard Proposal Invitation No.734-24,Pavement Assessment RAS Submission toPavement Service for Roads and Highways Assessment semses-Pdf REQUIRED-In PDF format,upload all COMPLETED and FILLED in proposal invitation documents available for download at vendor.buyboard.com including any additional pages,as necessary.NOTICE:DO NOT complete proposal forms in internet browser.No data will be stored.Download file to computer and complete proposal forms prior to submitting.(Please DO NOT password protect uploaded files.) Manufacturer Catalog(s)and/or Product Price |ist(s)RAS Catalog-pdf REQUIRED-In Excel or PDF format,upload manufacturer catalog(s)and/or product price |ist(s)in accordance with proposal invitation instructions.Vendors shall submit catalog(s)/price |ist(s)with their Proposal response or Proposal will not be considered.No paper catalogs or manufacturer/vendor websites will be accepted.File size must not exceed 250MB.(Please DO NOT password protect uploaded files.) Exceptions and/or Detailed Information Related to Discount %and/or N0 reSponse Hourly Labor Rate Proposed In PDF format and if necessary,vendor shall attach detailed information regarding exceptions to pricing and/or discount percentage and define the services that are proposed to be provided.NOTE:IF DETAILED INFORMATION IS NOT SUBMITTED,PROPOSAL MAY NOT BE CONSIDERED.(Please DO NOT password protect uploaded ?les.) Company Profile Company Profiledocx REQUIRED-Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website.If your company is awarded a Contract under this Proposal Invitation,please provide a brief company description that you would like to have included with your company profile on the BuyBoard website.Submit your company profile in a separate file,in Word format,with your Proposal.(Note:Vendor is solely responsible for any content provided for inclusion on the BuyBoard website.The Cooperative reserves the right to exclude or remove any content in its sole discretion,with or without prior notice,including but not limited to any content deemed by the Cooperative to be inappropriate,irrelevant to the Contract,inaccurate,or misleading.) IRS Form W-9 Request for Taxpayer Identification Number and RAS W9-pdf Certification REQUIRED-In PDF format,upload W-9 form.(Please DO NOT password protect uploaded files.) Addendum No.1 Addendum-No-1-for—734-24.pdf Addendum No.1 REQUIRED -In PDF format,upload addendum document available for download at vendor.buyboard.com including any additional pages,as necessary.(Please DO NOT password protect uploaded files.) Agenda Item #6.F. 23 Feb 2026 Page 120 of 220 Page 4 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Bid Attributes Federal Identification Number Federal Identification Number 851939454 No Boycott Verification/No Excluded Nation or Foreign Terrorist Organization Certification/Historically Underutilized Business Certification No Boycott Verification/No Excluded Nation or Foreign Terrorist Organization Certification/Historically Underutilized Business Certification No Boycott Certification A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship)that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it:(1)does not boycott Israel and will not boycott Israel during the term of the contract (TEX.GOV‘T CODE Ch.2271),(2)does not boycott energy companies and will not boycott energy companies during the term of the contract (TEX.GOV’T CODE Ch.2276),and (3)does not have a practice,policy,guidance,or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm entity or firearm trade association (TEX.GOV'T CODE Ch.2274).Accordingly,this certification form is included to the extent required by law. “Boycott Israel”means refusing to deal with,terminating business activities with,or othenNise taking any action that is intended to penalize,inflict economic harm on,or limit commercial relations specifically with Israel,or with a person or entity doing business in Israel or in an Israeli—controlledterritory,but does not include an action made for ordinary business purposes.TEX.GOV’T CODE §808.001(1). “Boycott energy company"means,without an ordinary business purpose,refusing to deal with,terminating business activities with,or othenNise taking any action that is intended to penalize,inflict economic harm on,or limit commercial relations with a company because the company:(A)engages in the exploration,production,utilization, transportation,sale,or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law;or (B)does business with a company described by Paragraph (A).TEX.GOV’T CODE §809.001(1). “Discriminate against a firearm entity or firearm trade association”means,(A)with respect to the entity or association,to:(i)refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association;(ii)refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii)terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association;and (B)does not include:(i)the established policies of a merchant,retail seller,or platform that restrict or prohibit the listing or selling of ammunition,firearms,or firearm accessories;and (ii) a company’s refusal to engage in the trade of any goods or services,decision to refrain from continuing an existing business relationship,or decision to terminate an existing business relationship:(aa)to comply with federal,state, or local law,policy,or regulations or a directive by a regulatory agency;or (bb)for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity‘s or association’s status as a firearm entity or firearm trade association.TEX.GOV’T CODE §2274.001(3). By signature on the Compliance Forms Signature Page,to the extent applicable,I certify and verify that Vendor does not boycott Israel,boycott energy companies,or discriminate against a firearm entity or firearm trade association and will not do so during the term of any contract awarded under this Proposal Invitation,that this certification is true,complete and accurate,and that I am authorized by my company to make this certification. Yes Agenda Item #6.F. 23 Feb 2026 Page 121 of 220 Page 5 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum No Excluded Nation or Foreign Terrorist Organization Certification Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan,Iran,or a foreign terrorist organization —specifically,any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051,807.051,or 2252.153.(A company that the US.Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan,lran,or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page,I certify and verify that Vendor is not on the Texas Comptroller’s list identified above;that this certification is true,complete and accurate;and that I am authorized by my company to make this certification. Yes Historically Underutilized Business Certification A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or “MWBE”and all referred to in this form as a “HUB”)is encouraged to indicate its HUB certification status when responding to this Proposal Invitation.The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. I certify that my company has been certified as a MWBE/HUB in the following categories:(Please check all that apply) Minority Owned Business Minority Owned Business El Minority Owned Business Women Owned Business Women Owned Business [I Women Owned Business Service-Disabled Veteran Owned Business Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C.§101 (2),who has a service-connected disability as defined by 38 U.S.C.§101(16).and who has a disability rating of 20%or more as determined by the U. S.Department of Veterans Affairs or Department of Defense) El Service-Disabled Veteran Owned Business Certification Number Certification Number No response Name of Certifying Agency Certifying Agency No response Non-MWBEIHUB My company has NOT been certified as a MWBE/HUB Vendor General Contact information Proposal/Contract General Contact Information Non- Agenda Item #6.F. 23 Feb 2026 Page 122 of 220 Page 6 of 20 pages Vendor:Roadway Asset Services.LLC 734-24 Addendum Vendor Proposal/Contract Contact Name Vendor Proposal/Contract Contact Name Bart Williamson Vendor Proposal/Contract Contact E-mail Address Vendor Proposal/Contract Contact E-mail Address bwi|liamson@roadwayassetservices.com Vendor Proposal/Contract Mailing Address Vendor Proposal/Contract Mailing Address 6001 W Parmer Lane,Suite 370-1102 Vendor Proposal/Contact Mailing Address -City Vendor Proposal/Contact Mailing Address -City Austin Vendor Proposal/Contact Mailing Address -State Vendor Proposal/Contact Mailing Address —State (Abbreviate State Name) TX Vendor Proposal/Contact Mailing Address -Zip Code Vendor Proposal/Contact Mailing Address -Zip Code 78727 Vendor Proposal/Contact Phone Number Vendor Proposal/Contact Phone Number ()o<X-xxx-)ooo<) 210-837-5249 Vendor Proposal/Contact Extension Number Vendor Proposal/Contact Extension Number No response Company Website Company Website (www.XXXXX.com) www.roadwavassetservicescom Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet.Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives.An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: o I will use the internet to receive Purchase Orders at the following address Yes Agenda Item #6.F. 23 Feb 2026 Page 123 of 220 Page 7 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Purchase Order E-mail Address Purchase Order E-mail Address bwilliamson@roadwayassetservices.com Purchase Order Contact Name Purchase Order Contact Name Bart Williamson Purchase Order Contact Phone Number Purchase Order Contact Phone Number (>oo<->oo<->ooo<) 210-837-5249 Purchase Order Contact Extension Number Purchase Order Contact Extension Number No response Alternate Purchase Order E-mail Address Alternate Purchase Order E-mailAddress ardept@roadwayassetservices.com Alternate Purchase Order Contact Name Alternate Purchase Order Contact Name Cassie Thomason Alternate Purchase Order Contact Phone Number Alternate Purchase Order Contact Phone Number (xxx—xxx—xxxx) 623-227-1472 Alternate Purchase Order Contact Extension Number Alternate Purchase Order Contact Extension Number No response Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet.Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives.An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of PurchaseOrders and provide the requested information:.Purchase Orders may be received by the Designated Dealer(s)identified on my company’s Dealer Designation form as provided to the Cooperative administrator.I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Yes Request for Quotes (RFQ) Cooperative members willsend RFQsto you by e—mail.Please provide e-mail addresses for the receipt of RFQs: Agenda Item #6.F. 23 Feb 2026 Page 124 of 220 Page 8 of 20 pages Vendor:Roadway Asset Services.LLC 734-24 Addendum 1 Request for Quote (RFQ)E-mail Address Request for Quote (RFQ)E—mailAddress bwil|iamson@roadwayassetservices.com Request for Quote (RFQ)Contact Name Request for Quote(RFQ)Contact Name Bart Williamson Request for Quote (RFQ)Contact Phone Number Request for Quote (RFQ)Contact Phone Number (>oo<-)oo<-)000() 210-837—5249 Request for Quote (RFQ)Contact Extension Number Request for Quote (RFQ)Contact Extension Number No response Alternate Request for Quote (RFQ)E-mail Address Alternate Request for Quote (RFQ)E-mailAddress zthomason@roadwayassetservices.com Alternate Request for Quote (RFQ)Contact Name Alternate Request for Quote (RFQ)Contact Name Zac Thomason Alternate Request for Quote (RFQ)Contact Phone Number Alternate Request for Quote (RFQ)Contact Phone Number (xxx—xxx-xxxx) 623-640-2897 Alternate Request for Quote (RFQ)Contact Extension Number Alternate Request for Quote (RFQ)Contact Extension Number No response Invoices Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal Invitation.All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Agenda Item #6.F. 23 Feb 2026 Page 125 of 220 Page 9 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Invoices Please choose only one (11 of the following options for receipt of invoices and provide the requested information: (a)Service fee invoices and related communications should be provided directly to my company at: Dr (b)In lieu of my company,I request and authorize all service fee invoices to be provided directly to the following billing agent: If Vendor authorizes a billing agent to receive and process service fee invoices,in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor ofits responsibilities and obligations under the Contract including,but not limited to,payment of all service fees under any Contract awarded Vendor Service fee invoices and notices direct to company Invoice Company Name Invoice Company Name Roadway Asset Services,LLC Invoice Company Department Name Invoice Company Department Name Accounting Invoice Contact Name Invoice Contact Name Cassie Thomason Invoice Mailing Address Invoice Mailing Address (PO.Box or Street Address) 1545 E Commerce Drive Invoice Mailing Address -City Invoice Mailing Address -City St.George Invoice Mailing Address -State Invoice Mailing Address -State (Abbreviate State Name) UT Invoice Mailing Address -Zip Code Invoice Mailing Address (Zip Code) 84790 Invoice Contact Phone Number Invoice Contact Phone Number (xxx-xxx-xxxx) 623-227-1472 Agenda Item #6.F. 23 Feb 2026 Page 126 of 220 Page 10 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Invoice Contact Extension Number Invoice Contact Extension Number No response Invoice Contact Fax Number Invoice Contact Fax Number (xxx-xxx-xxxx) No response Invoice Contact E-mail Address Invoice Contact E-mail cthomason@roadwayassetservices.com Invoice Contact Alternate E-mail Address Invoice Contact Alternate E-mail Address ardept@roadwayassetservices.com Billing Agent Company Name Billing Agent Company Name No response Billing Agent Department Name Billing Agent Department Name No response Billing Agent Contact Name Billing Agent Contact Name No response Billing Agent Mailing Address Billing Agent Mailing Address (PO.Box or Street Address) No response Billing Agent Mailing Address -City Billing Agent Mailing Address City No response Billing Agent Mailing Address -State Billing Agent Mailing Address -State (Abbreviate State Name) No response Billing Agent Mailing Address -Zip Code Billing Agent Mailing Address —Zip Code No response Billing Agent Contact Phone Number BillingAgent Contact Phone Number (xxx-xxx—xxxx) No response Agenda Item #6.F. 23 Feb 2026 Page 127 of 220 Page 11 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Billing Agent Contact Extension Number Billing Agent Contact Extension Number No response Billing Agent Fax Number Billing Agent Fax Number No response Billing Agent Contact E-mail Address Billing Agent Contact E-mail Address No response Billing Agent Alternative E-mail Address Billing Agent Alternative E-mail Address No response Shipping Via Common Carrier,Company Truck,Prepaid and Add to Invoice,or Other Common Carrier Payment Terms Note:Vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas Prompt Payment Act (Texas Government Code Ch.2251). Yes,we comply with the BuyBoard General Terms and Conditions and the Texas Prompt Payment Act Vendor's Internal/Assigned Reference/Quote Number Vendor's Internal/Assigned Reference/Quote Number No response State or Attach Return Policy Note:Only return requirements and processes will be deemed part of Vendor’s return policy.Any unrelated contract terms,terms of sale,or other information not specifically related to return requirements and processes included in Vendor's return policy shall not apply to any awarded Contract unless specifically included as a deviation in the Deviation and Compliance Form and accepted by the Cooperative. No response Electronic Payments Are electronic payments acceptable to your company? Yes Credit Card Payments Are credit card payments acceptable to your company? No Agenda Item #6.F. 23 Feb 2026 Page 128 of 220 Page 12 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum Texas Regional Service Designation Texas Regional Service Designation -Refer to Form in Proposal Invitation The Cooperative (referred to as “Texas Cooperative”in this form and in the State Service Designation form)offers vendors the opportunity to service its members throughout the entire State of Texas.If you do not plan to service all Texas Cooperative members statewide,you must indicate the specific regions you will service on this form.If you propose to serve different regions for different products or services included in your Proposal,you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies.By designating a region or regions,you are certifying that you are authorized and willing to provide the proposed products and services in those regions.Designating regions in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or,if awarded,termination of your Contract.Additionally,if you do not plan to service Texas Cooperative members (i.e.,if you will service only states other than Texas),you must so indicate on this form. Company Name Company Name Roadway Asset Services,LLC Texas Regional Service Designation Select only one of the following options.If you select "I will NOT serve all Regions of Texas",you must then check the individual Regions you wish to serve. I will serve all Regions of Texas Region 1 Region 1 -Edinburg El Region 1 Region 2 Region 2 —Corpus Christi El Region 2 Region 3 Region 3 -Victoria El Region 3 Region 4 Region 4 -Houston L—JRegion 4 Region 5 Region 5 -Beaumont [3 Region 5 Region 6 Region 6 -Huntsville El Region 6 Region 7 Region 7 -Kilgore El Region 7 Agenda Item #6.F. 23 Feb 2026 Page 129 of 220 Page 13 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Region 8 Region 8 -Mount Pleasant El Region 8 Region 9 Region 9 —Wichita Falls El Region 9 Region 10 Region 10 -Richardson El Region 10 Region 11 Region 11 -Fort Worth El Region 11 Region 12 Region 12 -Waco I]Region 12 Region 13 Region 13 —Austin [I Region 13 Region 14 Region 14 Abilene D Region 14 Region 15 Region 15 -San Angelo El Region 15 Region 16 Region 16 -Amarillo El Region 16 Region 17 Region 17 -Lubbock El Region 17 Region 18 Region 18 -Midland El Region 18 Region 19 Region 19 -El Paso El Region 19 Agenda Item #6.F. 23 Feb 2026 Page 130 of 220 Page 14 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Region 20 Region 20 -San Antonio E]Region 20 State Service Designation State Service Designation -Refer to Form in Proposal invitation. As set forth in the Proposal Invitation,it is the Cooperative’s intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract,subject to applicable state law,through a piggy—back award or similar agreement through the National Purchasing Cooperative BuyBoard.If you plan to service the entire United States or only specific states,you must complete this form accordingly.(Note: If you plan to service Texas Cooperative members,be sure that you complete the Texas Regional Service Designation form.)In addition to this form,to be considered for a piggy-back award by the National Purchasing Cooperative,you must have an authorized representative sign the National Purchasing Cooperative Vendor Award Agreement that follows this form. If you serve different states for different products or services included in your Proposal,you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies.By designating a state or states,you are certifying that you are authorized and willing to provide the proposed products and services in those states.Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or,if awarded,termination of your Contract. Company Name Company Name Roadway Asset Services,LLC State Service Designation Select only one of the following options.If you select "I will NOT serve all States",you must then check the individual States you wish to serve. I will serve all states in the United States Alabama Alabama U Alabama Alaska Alaska 1:]Alaska Arizona Arizona ElArizona Arkansas Arkansas '3 Arkansas California California (Public Contract Code 20118 &20652) [3 California Agenda Item #6.F. 23 Feb 2026 Page 131 of 220 Page 15 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Colorado Colorado [I Colorado Connecticut Connecticut I]Connecticut Delaware Delaware El Delaware District of Columbia District of Columbia El District of Columbia Florida Florida [I Florida Georgia Georgia [I Georgia Hawaii Hawaii [I Hawaii Idaho Idaho ledaho Illinois Illinois IIIl/linois Indiana Indiana D Indiana Iowa Iowa El Iowa Kansas Kansas Kansas Agenda Item #6.F. 23 Feb 2026 Page 132 of 220 Page 16 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Kentucky Kentucky El Kentucky Louisiana Louisiana I]Louisiana Maine Maine [I Maine Maryland Maryland [I Maryland Massachusetts Massachusetts El Massachusetts Michigan Michigan [I Michigan Minnesota Minnesota [:1 Minnesota Mississippi Mississippi 1]Mississippi Missouri Missouri |:|Missouri Montana Montana [3 Montana Nebraska Nebraska El Nebraska Nevada Nevada Nevada Agenda Item #6.F. 23 Feb 2026 Page 133 of 220 Page 17 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum New Hampshire New Hampshire CINew Hampshire New Jersey New Jersey El New Jersey New Mexico New Mexico E]New Mexico New York New York D New York North Carolina North Carolina [I North Carolina North Dakota North Dakota [I North Dakota Ohio Ohio El Ohio Oklahoma Oklahoma El Oklahoma Oregon Oregon I]Oregon Pennsylvania Pennsylvania El Pennsylvania Rhode Island Rhode Island El Rhode Island South Carolina South Carolina South Carolina Agenda Item #6.F. 23 Feb 2026 Page 134 of 220 Page 18 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum South Dakota South Dakota El South Dakota Tennessee Tennessee [I Tennessee Texas Texas [I Texas Utah Utah El Utah Vermont Vermont El Vermont Virginia Virginia [I Virginia Washington Washington I]Washington West Virginia West Virginia [3 West Virginia Wisconsin Wisconsin [I Wisconsin Wyoming Wyoming El Wyoming Bid Lines Agenda Item #6.F. 23 Feb 2026 Page 135 of 220 Catalog/Price list MUST be included or proposal willnot be considered. Page 19 of 20 pages Vendor:Roadway Asset Services.LLC 734-24 Addendum Discount (%)off catalog/price list for Pavement Assessment Service of Roadways (complete survey service to include automated video imaging and video data processing,data collection of pavement condition and distress detection areas,professional data validation,and comprehensive written summary of assessment). Total:10% Item Notes:PROPOSAL NOTE 1:Vendors shall submit catalog(s)/pricelist(s)with their Proposal response or the Proposal will not be considered.Vendors shall submit catalog(s)/pricelist(s)with the Proposal in a readily available and readable electronic format,with Excel or searchable PDF preferred.No paper catalogs or manufacturer/vendor websites will be accepted. PROPOSAL NOTE 2:PROFESSIONAL ENGINEERING AND OTHER PROFESSIONAL SERVICES EXCLUDED -The scope of services in this Proposal Invitation and any resulting contract award do not include services that are required to be procured under the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code),including without limitation architecture and professional engineering services. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: 0 Select for each additional manufacturer product line and/or catalog/price list proposed 0 Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1.State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage RAS catalog roads Discount (%)off catalog/price list for Pavement Assessment Service of Highways (complete survey service to include automated video imaging,automated video data processing,data collection of pavement condition/distress detection areas,professional data validation,and comprehensive written summary of assessment). Total:10% Item Notes:PROPOSAL NOTE 1:Vendors shall submit catalog(s)/pricelist(s)with their Proposal response or the Proposal will not be considered.Vendors shall submit catalog(s)/pricelist(s)with the Proposal in a readily available and readable electronic format,with Excel or searchable PDF preferred.No paper catalogs or manufacturer/vendor websites will be accepted. PROPOSAL NOTE 2:PROFESSIONAL ENGINEERING AND OTHER PROFESSIONAL SERVICES EXCLUDED -The scope of services in this Proposal Invitation and any resulting contract award do not include services that are required to be procured under the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code),including without limitation architecture and professional engineering services. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: 0 Select for each additional manufacturer product line and/or catalog/price list proposed 0 Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/price list listed "Add Alternate" NOTE:Do not reference SKU,Reference Numbers,Websites,and/or "See Attached/Enclosed" Catalog/Price list MUST be included or proposal will not be considered. "Add Alternate" Agenda Item #6.F. 23 Feb 2026 Page 136 of 220 NOTE:Do not reference SKU,Reference Numbers,Websites,and/or "See Attached/Enclosed" Response Total:$0 00 RAS catalog highways 1.State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage Page 20 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum Item Attributes Agenda Item #6.F. 23 Feb 2026 Page 137 of 220 Héaggd‘Vendor This Worksheet is prepared by Contractor and given to End User.If a PO is issued,documents must be submitted through End User Buy Board Portal.Therefore please type or print legibly. Catalog/Price Sheet Items being purchased Task gDescript Units 5 UnitPr a Total Right-of-WayAssetlnventory Sub-Total:§$21,384.00 mg Contact Person: Phone: Email: aaog anera BASE-1 BASE-2 BASE-3 BASE-4 BASE-5 BASE-6 DATA-22 DATA-23 ALT-6 ROW-1 ROW-5 ROW-1 O ROW-1 5 ROW-1 6 N/A CONTRACT PRICING WORKSHEET Contract For Catalog Purchases No.: §Cityof Atlantic Beach,FL 5M3,“Krug Prega'redEBartWilliamson §(904)463-5793 Phone:$010)837'5249 .Email: ”Ge ee RAS Roads Catalog escrlp ion Pavement and Asset Management Program Update SCenterlineIdentification (lump sum) §FieldSet-up,Mobilization &GPS Network Creation (lump sum) EAutomatedVideoImaging &Data Collection of Pavement Condition (test mile) EVideoData Processing &Distress Index Development (Modified ASTM D6433)(test mile) gProfessionalData Validation Pilot (Per Day) EPavementWidths (lane mile) éBudgetOptimization Street Selector 8088‘"Data Load (lump sum) EBudgetOptimization Street Selector BOSS'"Pavement Analysis &Multi-Year Plan gPavementReport with 1 round of multi-year Budget Scenarios (lump sum) ESign&Support Inventory with Condition (lane mile) ESidewalksInventory (lane mile) ECurbandGutter Inventory (lane mile) éPavementMarkings Inventory (lane mile) EPavementStriping Inventory (lane mile) EROWAsset Inventory Discount (10%) 734-24 68 68 108 108 108 108 108 108 Contractor:ERoadwayAsset Services,LLC (RAS) ”fired:2/1 1/2026 $1,950.00 $1,950.00 §$5,500.00§$5,500.00 $112.00 $7,616.00 $42.00 $2,856.00 $3,500.00 $3,500.00 $12.00 $1,296.00 E$5,000.00§$5,000.00 $20,000.00 $20,000.00 $10,000.00 $10,000.00 $60.00 $6,480.00 $40.00 $4,320.00.$50.00 $5,400.00 $30.00 $3,240.00 5 $40.00 $4,320.00 $(2,376.00)?$(2,376.00) Project Total:$79,102.00 Pavement Management Program Update Sub-Totals;$57,718.00 J)”~74 l'?vl‘é- coaru Wm. Agenda Item #6.F. 23 Feb 2026 Page 138 of 220 AGENDA ITEM:Resolution No.26-31 Accepting the Utility Easement at the Beaches Habitat for Humanity Coastal Haven Development SUBMITTED BY:Troy Stephens,Public Utilities Director CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT TODAY’S DATE:February 10,2026 MEETING DATE:February 23,2026 BACKGROUND:Construction of the water infrastructure for Habitat’s new Coastal Haven development at 2150 Mayport Road has been completed. In order for the City to have access for maintaining the infrastructure,a legal easement must be obtained from Beaches Habitat.Beaches Habitat has prepared the easement,which has also been reviewed and approved by our City Attorney. BUDGET:N0 impact to operating budget. RECOMMENDATION:Adopt Resolution No.26-31. ATTACHMENT(S):l .Resolution No.26-3 1 Grant of Easement from Beaches Habitat REVIEWED BY CITY MANAGER: Agenda Item #6.G. 23 Feb 2026 Page 139 of 220 Donna L.Bartle,City Clerk Curtis Ford,Mayor RESOLUTION NO.26-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,ACCEPTING THE UTILITY EASEMENT FROM BEACHES HABITAT FOR THE COASTAL HAVEN DEVELOPMENT;AUTHORIZING THE CITY MANAGER TO EXECUTE AND SIGN THIS UTILITY EASEMENT TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,construction on the infrastructure for the Beaches Habitat for Humanity Coastal Haven development on Mayport Road has been completed;and WHEREAS,Beaches Habitat has presented the City with a utility easement for the potable water system. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby accepts the Utility Easement presented by Beaches Habitat for Humanity. SECTION 2.The City Commission hereby authorizes the City Manager to execute and sign this Utility Easement. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdDay of February,2026. Approved as to form and correctness: Jason R.Gabriel,City Attorney Attest: Agenda Item #6.G. 23 Feb 2026 Page 140 of 220 UTILITY EASEMENT THIS UTILITY EASEMENT (this “Easement”)executed and given this day of ,2026,by BEACHES HABITAT FOR HUMANITY,Inc.,a Florida corporation,whose mailing address is 797 Mayport Road,Jacksonville,FL 32233 (hereinafter referred to as the “GRANTOR”),and the CITY OF ATLANTIC BEACH,a Florida municipa lcorporation,whose business address is 800 Seminole Road,Atlantic Beach,Florida 32233-5444 (hereinafter referred to as the “GRANTEE”). W I T N E S S ET H 2 WHEREAS,Grantor is the owner of that certain real property located in Jacksonville,Duval County,Florida,more particularly described as follows (the "Property"): See Exhibit “A”attached WHEREAS,Grantor desires to grant and convey unto Grantee,Grantee‘s customers,agents, employees,guests,assigns,and contractors,a non-exclusive public utility easement to,over,under, upon,across and through that certain portion of the Property (hereinafterreferred to as the " BasementArea"),for the construction,installation,operation,maintenance and repair by Grantee,or its employees,agents or designees,of potable water line pipes,mains,pumps,valves,wires,structures, electrical controls,cables and similar appurtenances associated with the potable water system (hereinafterreferred to as the "Water Utilities"). NOW,THEREFORE,for and in consideration of the mutual covenants and agreements contained in this Easement and other good and valuable consideration,the receipt and suf?ciency of which is hereby acknowledged by all parties,Grantor and Grantee agree as follows: ].Recitals.The above recitals are true and correct and are incorporated in this Utility Easement by this reference. 2.Grant of Easement b Grantor.Grantor creates,grants,couveys,and declares to exist a non-exclusive easement to,over,under,upon,across,and through the Basement Area for the purpose of construction,installation,operation,maintenance,and repair of the Water Utilities (hereinafter the “Utility Basement”). 3.Incidental Richts.The Basement created and granted herein includes the creation of all incidental rights reasonably necessary for the use and enjoyment of the Basement Agenda Item #6.G. 23 Feb 2026 Page 141 of 220 Area for its intended purposes,including,speci?cally,the right of entry for purposes of construction,installation,operation,maintenance and repair of any Water Utilities located within the Easement Area. 4 Construction and Maintenance.Grantee shall bear the entire cost and expense of any construction,repair,alteration,replacement or removal activities performed within the Basement Area.The Grantee shall also,at Grantee's cost and expense,restore the Property and Easement Area to the condition which existed prior to any such construction,repair,alteration,replacement or removal activities,including but not limited to,revegetation,resodding,repaving,or removal of debris or dirt caused by or resulting from such activities. 5.Use.Use of the Basement Area and entry upon the Property will at all times conform to and comply with the terms of this Basement and all applicable governmental regulations now in existence or hereafter created. 6.Duration.The Basement granted and conveyed to,over,under,upon,across,and through the Basement Area shall be perpetual in duration. 7.Warrant of Title.Grantor warrants that:(i)Grantor owns the fee simple title to the Property,(ii)Grantor has good right and lawful authority to convey the Basement granted herein,and (iii)the Property is not encumbered by any mortgages or other matters which would prohibit the use of the Basement Area for the purposes contemplatedin this Utility Basement. 8.The following provisions are agreed upon for the general protection of the parties: (a)Obstructions.Grantee shall not erect or permit the erection or maintenance of any obstructions within the Basement that would block,limit or otherwise interfere with use or Maintenance of the Easement. (b)Liens.If any lien is placed on the Basement as the result of Grantee’s construction,Maintenance of the Basement,or otherwise,then Grantee shall promptly pay the lien amount due thereunder or take the appropriate action to have the lien removed. If Grantee defaults in its obligation to remedy (a)an obstruction or (b)a lien of recordthen Grantor,at its election,may (i)remedy any such violation in which event Grantor shall be entitled to be reimbursed by Grantee,including interest thereon at the highest rate allowed under the law plus all costs of collection including,but not limited to,reasonable attorneys’ fees and costs (whether incurred in negotiations,at trial,upon appeal or during administrative or agency proceedings)and/or (ii)sue Grantee for speci?c performance ,damages and/or any other right or remedy afforded under the law or at equity. Protections Agenda Item #6.G. 23 Feb 2026 Page 142 of 220 (c)Limited Liabilit r of Parties.Grantee agrees to hold harmless and indemnify the Grantor against any and all future claims,damages,losses,costs and expenses (including reasonable attorneys’,legal assistant and paralegal fees and costs,whether incurred during negotiations,at trial,upon appeal or during agency and/or administrative proceedings) incurred because of or relating to any property damage caused by Grantee’s agents, licensees,invitees or guests. 9.Liti ation and Attornevs Fees.In the event it shall be necessary for Grantor or Grantee to bring suit for speci?c performance or damages or to enforce any provisiOn of this Utility Easement,the prevailing party in any such litigation and any appeals therefro mshallbeentitledtorecover?om the other party,in addition to any damages or other relief granted as a result of such litigation,all costs or expenses of such litigation and its reasonable attorneys'fees and paralegals'fees as ?xed by the Court. 10.Governinr Law.The Utility Easement shall be governed by and construed in accordance with the laws of the State of Florida. 11.Recordation.The original of this Utility Easement shall be recorded in the Public Records of Duval County,Florida,at the expense of the Grantee. 12.Bindin =Covenant.The covenant and rights set forth in this Utility Easement shall run with the title to the Property and the lands described in Exhibit "A"and the bene?ts and burdens hereof shall bind and inure to the bene?t of all successors in interest to the parties of this Utility Easement. 13.Amendment.The terms,conditions,obligations,responsibilities,conveyance and provisions of this Utility Easement cannot be amended,altered,or modi?ed in any fashion unless such amendment,alteration,or modi?cation is in writing and executed with the same formality as this Utility Easement. Agenda Item #6.G. 23 Feb 2026 Page 143 of 220 ?ncbamWehgew?h “WW“ohm/«4919 Ohm?akhsogc Lawren BEACHES HABITAT FOR HUMANITY, INC. IN WITNESS WHEREOF,Grantor and Grantee have caused this Utility Easement to be executed in a manner and form suf?cient to bind them as of the date and year ?rst written above. Signed,sealed and deliveredin the presence of?GRANTOR: {'2me 2.Sam h 30!ne STATE OF FLORIDA COUNTY OF DUVAL The foregoing instrumentwas acknowledgedbefore me by means of []physical presence or []online notarization,this _day of ,,»,,2026,by who 15 []personallyknown—to me or []has produced as identi?cation. 0%JOYCEMARIEFREEMAN NclawPubl'c 5W ““0““N AR PUBL C State of Flori aa,£25CommissionaHH640106 ..., .9p9,"MyComm.ExpiresJun 10,2029 My commissmn explres. BondedthroughNationalNotaryAssn. GRANTEE: CITY OF ATLANTIC BEACH a Florida municipal corporation Cig'ManagerAttest: Name :Title: Donna Battle,as City Clerk 3am 20m Printed Name: Its Printed Name: Agenda Item #6.G. 23 Feb 2026 Page 144 of 220 ”I” QM .13..1an rIW§ Exhibit "A" MAP SHOWINGSKETCHAND LEGAL DESCRIPTIONOF ALL OF SANDY WALKLANE.TOGETHERWITHA PORTTONOF LOTS 25 THROUGH44.INCLUSIVE.AND A PORTTONOF TRACT '0",ALL AS SHOWN ON THE PLAT 0F COASTAL HAVEN,AS RECORDEDIN PLAT BOOK B4,PAGES 78 AND 79 OF THE CURRENTPUBLIC RECORDSOF DUI/AL COUNTY,FLORIDAAND BEING MORE PARTTCULALRLYDESCRIBEDAS FOLLOWS: BEQNNINGAT THE NORTHEASTCORNER OF TRACT 'C'AS SHOWN ON SAID PLAT OF COASTALHA VEM SAID POINT LYING ON THE SOUTHERLYRIGHT OF WAY LINE OF SAID SANDY WALKLANE,BEING A 50 FOOT WDE PRIVATE RIGHT OF WAY AT THIS POINT;THENCESOUTH 89‘45'42'WEST ALONG SAID SOUTHERLYRIGHT OF WAYLINE.20.00 FEETTO THE NORTHEASTCORNEROF LOT 44 OF SAID PLAT} THENCESOUTH01‘26'27'EAST ALONG THE EAST LINE OF SAID LOT:.300 FEET?THENCE THEFOLLOMNG THREECOURSES AND DISTANCESALONGA UNE BEING 3.00 FEET SOUTH OF AND PARALLELWITHTHE SAID SOUTHERLYRIGHTOF WAY LINE OF SANDYWALKLANE:COURSE NO.1:SOUTH 59'45'42"WEST] 4.35.50 FEET TO A POINT OF CURVATUREOF A CURVECONCAVESOUN'IEASTERLYL'COURSEN0.2: SOUTHWESTERLYALONGTHE ARC OF SAID CURVE.HAVING A RADIUSOF 22.00 FEETAND A CENTRAL ANGLEOF 6413723",24.81 FEETAND BEING SUBTENDEDBY A CHORD BEARINGAND DISTANCE OF SOUTH 57'26'56"WEST;23.52 FEET TO A POINT OF REVERSE CURVATUREOF A CURVECONCAVENORTHERLY; COURSE N0..3:WESTERLYALONG THE ARC OF SAID CURVE,HAVINGA RADIUS OF 48.00 FEET AND A CENTRALANGLE 0F 104'21'57".87.4.3 FEETAND BEING SUBTENDEDBY A CHORDBEARINGAND DISTANCE OF SOUTH 777973"WEST,75.84 FEET TO A POINT ON THE SOUTHEASTERLYLINE OF TRACT ”A“0F SAID PLAT:THENCENORTH 5131'40'EAST ALONG SAID SOUTHEASTERLYUNE,3.07 FEET TO A POINT ON THE AFOREMENTTONEDSOUTHERLYRIGHTOF WAY LINEOF SANDY WALKLANE.SAID POINTALSO BEINGON A CURE CONCAVEEASTERLY.‘THENCENORTHWESTERLY.NORTHERLYAND NORTHEASTERLYALONGSAID CUva AND ALONG THE SOUTHERLY,WESTERLYAND NORTHERLYRIGHTOF WAYLINE OF SAID SANDY WALKLANE.HAWNG A RADIUSOF 45.00 FEET AND A CENTRALANGLE OF 141'18'43".110.99 FEET AND BEING SUBTENDEDBY A CHORDBEARINGAND DISTANCE OF NORTH 1.92039"EAST:84.92 FEET TO A POINT OF TANGENCY}THENCENORTH 89'45'57"EAST ALONGSAID NORTHERLYRIGHTOF WAY LINE OF SANDYWALKLANE.517.45 FEET TO A POINT OF INTERSECTTONWITHTHE WESTERLYRIGHT OF WAY LINE OF MAYPORTROAD (STATE ROAD N0.A—T—A),BEING A 100 FOOT WIDERIGHT OF WAY;THENCESOUTH 01'26'27'EAST ALONG SAID WESTERLYRIGHTOF WAY UNE,50.01 FEET TO THEPOINT OF BEGINNING. 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V-l-‘V UN OVDHIIVJS GVOE/JHOdAVW Zahamsuxm 3N8. 833 £33 «mm.E.mamwann Agenda Item #6.G. 23 Feb 2026 Page 146 of 220 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-32 to approve Change Order #1 to the Aquatic Gardens Drainage Improvements Project SUBMITTED BY:Adam Thornton,Public Works Director Steve Swarm,City Engineer TODAY’S DATE:February 10,2026 MEETING DATE:February 23,2026 BACKGROUND:The Aquatic Gardens Drainage Improvements Project is currently underway with Jax Utilities Management,Inc.working as the contractor.During construction, City staff and J ax Utilities Management,Inc.realized additionalrip rap installed along the drainage ditch near the property at 297 Aquatic Drive will provide additional long-term erosion protection. The rip rap materials will be provided by the City and the change order is for labor and equipment to install the rip rap.The total cost for the change order will be $39,744.31. BUDGET:The cost for the Change Order will be fully funded from the remaining project balance of $547,541.14 in Flood Control Infrastructure Account #470-0000- 538-6300. RECOMMENDATION:Adopt Resolution No.26-32. ATTACHMENTS:Resolution 26-32 Change Order #1 Request dated February 6,2026 REVIEWED BY CITY MANAGER: Agenda Item #6.H. 23 Feb 2026 Page 147 of 220 Curtis Ford,Mayor RESOLUTION NO.26-32 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,TO APPROVE CHANGE ORDER #1 TO THE AQUATIC GARDENS DRAINAGE IMPROVEMENTS PROJECT CURRENTLY UNDERWAY WITH JAX UTILITIES MANAGEMENT,INC.IN THE AMOUNT OF $39,744.31; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the Aquatic Gardens Drainage Improvements Project is currently underway with J ax Utilities Management,Inc.working as the contractor;and WHEREAS,during construction,City staff and Jax Utilities Management,Inc.realized additional rip rap installed along the drainage ditch near the property at 297 Aquatic Drive will provide additional long-term erosion protection;and WHEREAS,the rip rap materials will be provided by the City and Jax Utilities Management, Inc.will provide labor and equipment for installation of the rip rap,and the total cost for the change order will be $39,744.31;and WHEREAS,the cost for the Change Order will be fully funded from the remaining project balance of $547,541.14 in Flood Control Infrastructure Account #470-0000-538-63.00. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission adopts Resolution 26-32 and approves Change Order #1 to the Aquatic Gardens Drainage Improvements Project. SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with Jax Utilities Management,Inc and approve a Purchase Order to said vendor in the amount of $3 9,744.3 1. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February,2026. Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #6.H. 23 Feb 2026 Page 148 of 220 Project:Aquatic Gardens Drainage Improvement Owner:City of Atlantic Beach Jax Utilities Management Date:02/06/2026 Attention:Steve Swarm City Bid No.:2324-08/09 CITY OF ATLANTIC BEACH DEPARTMENT OF PUBLIC WORKS 1200 Sandpiper Lane Atlantic Beach,FL 32233-4318 TELEPHONE:(904)247-5834 FAX:(904)247-5843 www.coab.us 1.Revised Scope of Work DESCRIPTION UNIT PRICE $DECREASE INCREASE IN IN CONTRACT CONTRACT PRICE $ PRICE $ Installation of Additional Rip Rap Maten'als provided by COAB $39,744.31 $39,744.31 ITEM NO. Contractor Date: 2 6 202.4 TOTAL NET INCREASE IN CONTRACT PRICE Note:15 39 744.31 will be added to existing PO 251371 The balance required to complete the additional work listed in this Change Order will come out of the 10%Contingency amount of $,leaving a balance in the Contingency f $20 additional days are added to the project. Accepted By:Date: Approved By: Owner CHANGE ORDER NO.1 Contractor: You are hereby requested to comply with the following changes in the Contract Documents: Agenda Item #6.H. 23 Feb 2026 Page 149 of 220 Page 150 of 220 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF AGENDA ITEM:Resolution 26-34 to Award Bid 2526-09 2026 Drainage Ditch Maintenance to Sun State Nursery &Landscaping,Inc. SUBMITTED BY:Adam Thornton,Public Works Director TODAY’S DATE:February 10,2026 MEETING DATE:February 23,2026 BACKGROUND:The purpose of this project is to select a Contractor to perform the annual Drainage Ditch Maintenance Project.On February 4,2026,?ve bids were received and opened for Bid 2526-09 2026 Drainage Ditch Maintenance. The bids ranged from $216,810 to $1,034,906.40,with Sun State Nursery &Landscaping,Inc. being the lowest bidder. BUDGET:The cost for the project will be funded from the $216,810.00 currently budgeted in the Flood Control Infrastructure Account #470-0000-538—3400,under project number PW23 64. RECOMMENDATION:Adopt Resolution No.26-34. ATTACHMENTS:Resolution 26-34 Bid 2526-09 Bid Analysis Bid 2526-09 Bid Tabulation REVIEWED BY CITY MANAGER: Agenda Item #6.I. 23 Feb 2026 Page 151 of 220 RESOLUTION NO.26-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID 2526-09 2026 DRAINAGE DITCH MAINTENANCE PROJECT TO SUN STATE NURSERY &LANDSCAPING,INC.IN THE AMOUNT OF $216,810;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the purpose of this project is to select a contractor to perform the annual Drainage Ditch Maintenance;and WHEREAS,on February 4,2026,?ve bids were received and opened for Bid 2526-09 2026 Drainage Ditch Maintenance;and WHEREAS,the bids ranged from $216,810 to $1,034,906.40,with Sun State Nursery & Landscaping,Inc.being the lowest bidder;and WHEREAS,the cost for the project will be funded from the $216,810 currently budgeted in the Flood Control Infrastructure Account #470-0000-538-34.00,under project number PW23 64. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby awards Bid 2526-09 2026 Drainage Ditch Maintenance to Sun State Nursery &Landscaping,Inc; SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with Sun State Nursery &Landscaping,Inc and approve a Purchase Order to said vendor in the amount of $216,810.00; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February,2026. Attest: Curtis Ford,Mayor Donna L.Battle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #6.I. 23 Feb 2026 Page 152 of 220 wuz<2m._.z_<_>__._U._._Dm0<Z_<¢n_uNON mcéNmNn=m Iu<mmU_Hz<._._.<".0 >20 win—32.55 a”bunk—dzGag—m?u—m vh?uUn—H—MEOU“Hgwomb—EH:NNH?OmHUSH—E—OUw???h.ZOmeHM—UWHQ cedmbaaw3.2%mecv.~wo.vmw 3.356%Em 3am wemagmas—EU $3 can :25 2:3m.aoanaon82:3a85am;.5E»3%avem.“8%:8 M 3%u 2:+:3 an 2.3 3.; can :2:Sum8.85m8.33m8.255..”8.33“$355.33 sum:25 2:5 SEccdngunm3.253%er goswE?SU $3 +Em—omam—vESE 2.993% Agenda Item #6.I.23 Feb 2026 Page 153 of 220 moomiumES:6315 cadm?wwm363.3%cgubdecnm Agenda Item #6.I.23 Feb 2026 Page 154 of 220 XXXXXXXKNNXXK N X X N X N N N DZ N X N X X Xingun _m>2na<Saw—£500 Loicu Bum—52EU 9.5 39:52 EmEtuaun.co commaEm .0 viii o?am13%2.6565”erdue?cmm was”.2.twat—umsnag—53 3:28:32 :85 own—:95omen ?an 8.5.2 2.Eu X X X X X X X X X X X X X X X X X X X X X X X X X X X X «228:0 35Eo.._=3—255.25 23:an—E gin—E95I—(ho...m—t.02.5.5510 zm-ts awn—.502—.rOZ u<>>SZWOZFZOU *3 WE d‘on‘edn ”(3 ?sh.2%m1...92¢.m—uuen?an»M1255.._<:._.0<WE .zO_._.<~.OL¢OO $325.It;0230".ad;mam—mm2(69m OZEEW>3—13 Maugham555“.215Minnow—Ea:—Qbur—=285w:5ao?ogmncoMHZ:mama—E.-naw noun—.5350 2.5:. 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SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director TODAY’S DATE:February 12,2026 MEETING DATE:February 23,2026 BACKGROUND:The City of Atlantic Beach routinely submits grant applications for federal Florida Department of Agriculture and Consumer Services (FDACS)eligible projects.The Notice of Federal Financial Assistance Funding Opportunity requires a resolution or letter from the eligible applicant’s leadership approving the proposal and authorizing the applicant to execute agreements and documents with the grant request must be submitted as part of the proposal. If the City is awarded the FDACS grant resulting from a submitted application,an additional resolution will be required to authorize the Mayor or City Manager to execute the grant agreement. BUDGET:We will use “in-kind”staff time for the grant match. RECOMMENDATION:Adopt Resolution No.26-35. ATTACHMENT(S):Resolution No.26-3 5 REVIEWED BY CITY MANAGER: Agenda Item #6.J. 23 Feb 2026 Page 157 of 220 lull-II'I-u'f Ill?- -HT--I_-..--|.|._-q-.null -ll'rIII-I-.-III-'I -—l “numb I-II--I.-.l-I- un-J.-.'-rr'-F'I-‘bl?“ear"Ill-rd“-I“ |.-.l.rI.-fl'll'-l'-'II'lI-I'HF'II'I'IJ'III'III'IH'IHI- -.I.-Ihl.l.l_l.l II'Ir rI IHul-u-I'III:”FLIPII'T .'-..-'--.-.-I--'.-1'--.1'|-nun-I'm"- 'u-I"...IH’I II'I""I “Elfin-'11:“""1 I'IIW'H'E J-.--I-.-.-.'i---I III in '"l'"II'I Il—--""|--- mu-!!-—l-l---u-I-I-l "l-l'I-u-E '-Ill-Ir- -I-.--I-.r-FI'I u ---.-" I--*n.“— _-._.....||.IIJL a .I-....-.I._.r- .fl—r1_.a.l--.-_aura—p.“Hall I.- mtg-41:.I—I.a...|_..l._-.-.l.|.add—nun I..--I.I|. .pIIJn-Ia._I....-I|.r.-F-‘EFIIPLI'IJ'I'III'H''I'I'l -. ?l’l-rlrr '- ?—ul-?—HL—‘n'ul—‘I-m-Imlll? Ir I'IIIHI.Ham . 1."...ll.——|I..I---I—I--—'|I ~|.x-.-.-.- lull-”J.I-_-.-III._I_-_.||I.I.I.-I.:.I.“-J—I'Il'iu 'I'd'I-i'f'I...I..|_._.;-I.|.-I-I r.I.-..I-:.J-'-Iu wh--H-H1-I-I.-I-I-I?---'I~'.-n-I-rr '-.I'- _.I.-.-n...'.....- .|.._|._q.hm.“--:-'."If—J-.'llll-II—-'l'laJI--I—-u' _.!.n?-_|.-.I_l.g..1..ua'u|.1.--_I III-LII.a un-Iirl - all-3..“I|.u_.--m |n._n...|_|.Han Elna—HI.a.- '.-nn-..u-.I-uII-LLI-u‘III-II I--I-rl-I I-I-IJI—I'H'I'IIJ'I'III'IF-l'l IIIIH'I'I r-rl-I-r-Hrr -.---l-l I—.-.I Ir‘J-I'lr?'|--'--—|'-F'- -i IIIII 'III.'r-ul n-Il-?-m-I-Im'II-IF-ra F-l'-' rI-J. .-..J_?ung-nul—L'.iul—l .w..I..-JJ J— ‘u'I-I-'ul-‘u'I-I'I-I I'—IJ'-l'I'l'"' RESOLUTION NO.26-35 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE SUBlVIITTAL OF A 2025 URBAN &COMMUNITY FORESTRY NATURAL DISASTER AND RECOVERY SUPPLEMENT GRANT APPLICATION UPON MAYOR OR CITY MANAGER APPROVAL;AUTHORIZING THE MAYOR OR CITY MANAGER TO EXECUTE AGREEMENTS AND DOCUlVIENTS PERTAINING TO SUCH FEDERAL ASSISTANCE FOR AND ON BEHALF OF THE CITY OF ATLANTIC BEACH;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach applies for grants of various types;and WHEREAS,the City Commission of the City of Atlantic Beach may delegate the authority to sign grant applications;and WHEREAS,when the City is selected for funding,the City must execute a grant agreement,and only then are grant requirements binding;and WHEREAS,the Florida Department of Agriculture and Consumer Services (FDACS) administers the 2025 Urban &Community Forestry Natural Disaster and Recovery Supplement grant program under the U.S.Department of Agriculture,Forest Service,which provides federal grants to ensure urban forests are more resilient to future storm;and WHEREAS,the City of Atlantic Beach is eligible to apply for federal grants under the 2025 Urban &Community Forestry Natural Disaster and Recovery Supplement grant program and,if awarded,receive grant funding from FDACS/USDA for eligible projects. NOW THEREFORE,be it resolved that the City Commission of the City of Atlantic Beach authorizes: SECTION 1.The submittal of a 2025 Urban &Community Forestry Natural Disaster and Recovery Supplement grant program application upon Mayor or City Manager approval. SECTION 2.The Mayor or City Manager to execute a 2025 Urban &Community Forestry Natural Disaster and Recovery Supplement grant program application pertaining to such federal assistance for and on behalf of the City of Atlantic Beach. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach, this 23rdday of February 2026. Page 1 of 2ResolutionNo.26-3 5 Agenda Item #6.J. 23 Feb 2026 Page 158 of 220 Attest: Curtis Ford,Mayor Page 2 of 2ResolutionNo.26-35 Donna L.Bartle,City Clerk Approve as to form and correctness: Jason Gabriel,City Attorney Agenda Item #6.J. 23 Feb 2026 Page 159 of 220 Page 160 of 220 a4”AW CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-29 authorizing the City Manager to execute a Department of Defense (DOD)Of?ce of Local Defense Community Cooperation (OLDCC)contract,funding the Naval Station Mayport Emergency Potable Water Source Phase II Project,in the amount of $851,187.85 with American Civil Construction,Inc. SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:February 17,2026 MEETING DATE:February 23,2026 BACKGROUND:The City of Atlantic Beach is constructing Phase II of the Naval Station Mayport Emergency Potable Water Source project.This project offers signi?cant bene?ts in terms of regional resilience,?scal responsibility,and military support. This project will extend the 12-inch water main at the northern extent of the City’s water distribution system from the intersection of Sherry Drive North and Pioneer Drive (termination point of the Phase I project)to an interconnection point at NAVSTA Mayport’s property line.The project is the second phase;the ?rst phase was a Fiscal Year 2022-23 DCIP award creating a tie-in to the existing water main at Sherry Drive at the northwest comer of the Oceanwalk community and installing 2,700 linear feet of pipe. Phase II is funded in part by a Fiscal Year 2024-25 DOD OLDCC award which provides reimbursement for 70%of the project cost.The remaining 30%will be ?anded through from the currently budgeted Infrastructure Account #400—5504—533-63.00,under project number PU2614. On January 28,2026,six (6)quali?ed bids were received and publicly opened for Bid No.2526-06,Sherry Drive Water Main Extension —Phase 2.After review for responsiveness and responsibility,staff recommends awarding the contract to the lowest quali?ed bidder,American Civil Construction,Inc.The proposed contract amount is $851,187.85.This amount is below the project’s budgeted estimate and will result in a project underrun.Accordingly,the federal award and required local match will be proportionally reduced in accordance with applicable federal grant requirements and the executed funding agreement. BUDGET:$851,187.85 impact on a project budget of $1,435,000 RECOMMENDATION:Adopt Resolution No.26-29. ATTACHMENTS:Proposed Resolution 26-29 Bid 2526-06 Bid Analysis Bid 2526-06 Bid Tabulation BY CITY MANAGER: Agenda Item #8.A. 23 Feb 2026 Page 161 of 220 '.v A -2 .;|‘ H .~.:-: r. J ‘ l. RESOLUTION NO.26-29 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING DEPARTMENT OF DEFENSE (DOD)OFFICE OF LOCAL DEFENSE COMMUNITY COOPERATION (OLDCC)BID 2526-06 SHERRY DRIVE WATER MAIN EXTENSION PHASE TWO PROJECT TO AMERICAN CIVIL CONSTRUCTION,INC.IN THE AMOUNT OF $851,187.85;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City was awarded a Department of Defense OLDCC grant for purpose of this project is to select a Contractor to perform the second phase of the water main extension along North Sherry Drive,from Pioneer Drive to El Dorado Street;and WHEREAS,this project offers signi?cant bene?ts in terms of regional resilience,?scal responsibility,and military support;and WHEREAS,on January 28,2026,six (6)bids were received and opened for Bid 2526-06 Sherry Drive Water Main Extension -Phase 2 Project;and WHEREAS,the bids ranged from $851,187.85 to $1,187,757.67,with American Civil Construction,Inc.being the lowest bidder;and WHEREAS,Department of Defense OLDCC grant will fund 70%of the construction of the Sherry Drive Water Main Extension Project;and WHEREAS,the cost for the project will be fully funded from the $1,435,000 currently budgeted in the Infrastructure Account #400-5504-533-63.00,under project number PU2614. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby awards Bid 2526-06 Sherry Drive Water Main Extension -Phase 2 to American Civil Construction,Inc. SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with American Civil Construction,Inc and approve a Purchase Order to said vendor in the amount of $851,187.85 for the construction of the Naval Station Mayport Emergency Potable Water Source Phase II Project and such other documents as may be necessary to effectuate the purpose of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. Page 1 of 2ResolutionNo.26-29 Agenda Item #8.A. 23 Feb 2026 Page 162 of 220 PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February,2026. 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I I I II LII -I I CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-36 (Rental Agreement for Jack Russell Park Baseball Facilities) SUBMITTED BY:Kevin Hogencamp,Interim City Manager TODAY’S DATE:February 19,2026 MEETING DATE:February 23,2026 BACKGROUND:The City and the non-pro?t Atlantic Beach Athletic Association (ABAA)have maintained a partnership since at least 1989 to provide youth baseball programming to Atlantic Beach residents. 0 Program Scope:ABAA offers spring and fall leagues for children ages 3 to 12..Operational Roles:The City provides facilities and support at Jack Russell Park;ABAA manages league operations and ?eld maintenance..Community Impact:ABAA is an all-volunteer organization;no board members or coaches are compensated.Per ABAA,approximately 45%of participants reside within the 32233 zip code,which includes Atlantic Beach and the Mayport area of Jacksonville..Growth:Due to the program’s success,participation has grown exponentially in recent years. Contractual History The parties last entered a long-term agreement in 2021 and have continued operations under those terms post-expiration.City staff and ABAA leadership have worked cooperatively to reconcile historical compliance matters and negotiate a new agreement.The proposed resolution authorizes the City Manager to execute future amendments as needed to ensure the agreement remains adjusted to community needs. DECISION ON SUNDAY PLAY The only contractual divide between City Staff and ABAA concerns Sunday play during the Atlantic Beach Farmer’s Market.As both activities share limited space,the City must balance high—traf?ccommunity events with youth sports. 0 Infrastructure Strain:Weekend activities signi?cantly impact parking and traf?c infrastructure..Historical Context:In 2021,the City moved the Farmer’s Market to Sundays speci?cally to accommodate ABAA. Agenda Item #8.C. 23 Feb 2026 Page 193 of 220 0 Current Status:ABAA and the Farmer’s Market have both expanded since,and in 2025, the City Commission designated itself as the arbiter of this matter to formally resolve the scheduling con?ict. Sunday Play Options Option Description Staff Position Recommends that #5 Baseball Fields (Page 5)states:“Renter hereby Restrict acknowledges and agrees that the Farmer’s Market operates from 10 Morning am.to 2 pm.on Sundays and accordingly,access to the Facilities and Travel Play Baseball Fields by teams outside of the Atlantic Beach’s jurisdiction (e.g.travel/all-star teams)is prohibited prior to 1:30 pm.on Sundays.” Option 1 Option No ABAA desires that the above statement be excluded from the 2 Restrictions agreement. gptlonOther RECOMMENDATION:Select Option 1,2 or 3 and Adopt Resolution No.26-36 Recommended Motion to Approve Option 1 (Staff Recommendation):“I move to adopt Resolution No.26-36,authorizing the City Manager to execute a Rental Agreement with the Atlantic Beach Athletic Association for the Jack Russell Park baseball facilities, incorporating Option 1,which restricts access for teams outside of Atlantic Beach's jurisdiction on Sundays prior to 1:30 pm.” OR Recommended Motion to Approve Option 2 (ABAA Request):“I move to adopt Resolution No.26—36,authorizing the City Manager to execute a Rental Agreement with the Atlantic Beach Athletic Association for the Jack Russell Park baseball facilities, incorporating Option 2,which removes the Sunday morning play restrictions for travel and all-star teams. OR Other Motion to-be—Determined ATTACHMENTS Resolution No.26-36 Proposed City—ABAAagreement Exhibit A (public records provisions) ABAA 2025 Financial Disclosure Document BY CITY MANAGER. Page 2 of 2StaffReportResolutionNo.26— Agenda Item #8.C. 23 Feb 2026 Page 194 of 220 n u .. |... _. u LI n ..m I'f Inn-Id" RESOLUTION N 0.26-36 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A RENTAL AGREEMENT WITH THE ATLANTIC BEACH ATHLETIC ASSOCIATION (ABAA)FOR THE USE OF BASEBALL FACILITIES AT JACK RUSSELL PARK;AUTHORIZING THE CITY MANAGER TO EXECUTE FUTURE AMENDMENTS TO ENSURE THE AGREEMENT REMAINS ADJUSTED TO COMMUNITY NEEDS;PROVIDING FOR CONFLICTS;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach and the non-pro?t Atlantic Beach Athletic Association (ABAA)have maintained a partnership since at least 1989 to provide youth baseball programming to Atlantic Beach residents;and WHEREAS,ABAA provides essential community services as an all-volunteer organization,offering spring and fall leagues for children ages 3 to 12 at Jack Russell Park;and WHEREAS,participation in ABAA programming has grown exponentially in recent years,with approximately 45%of participants residing within the 32233 zip code;and WHEREAS,the parties last entered a long-term agreement in 2019 and now seek to execute a new agreement to reconcile historical compliance matters and address current community needs;and WHEREAS,the City must balance the infrastructure strain on parking and traf?c caused by high-traf?c community events,such as the Atlantic Beach Farmer’s Market,with youth sports operations. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach that: SECTION 1.The City Commission hereby approves the Rental Agreement with the Atlantic Beach Athletic Association (ABAA)for the Jack Russell Park baseball facilities. SECTION 2.The City Commission adopts [INSERT OPTION 1,2 OR 3 HERE]regarding Sunday play restrictions at the facilities..[If Option 1 is selected]:Access to the Facilities and Baseball Fields by teams outside of the Atlantic Beach's jurisdiction (e.g.travel/all-star teams)is prohibited prior to 1:30 pm. on Sundays..[If Option 2 is selected]:The agreement shall exclude restrictions for travel and all— starteamsregardingSundaymorningplay. a [If Option 3 is selected]:Other Motion to-be-Determined Resolution No.26-36 Page 1 of 2 Agenda Item #8.C. 23 Feb 2026 Page 195 of 220 SECTION 3.The City Manager is authorized to execute the Rental Agreement and any future amendments as needed to ensure the agreement remains adjusted to community needs. SECTION 4.All Resolutions or parts of Resolutions in con?ict herewith are hereby repealed to the extent of such con?ict. SECTION 5.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February 2026. Approved as to form and correctness: Donna L.Bartle,City Clerk Page 2 of 2ResolutionNo.26-36 Jason Gabriel,City Attorney Curtis Ford,Mayor Attest: Agenda Item #8.C. 23 Feb 2026 Page 196 of 220 CITY OF ATLANTIC BEACH RENTAL AGREEMENT FOR JACK RUSSELL PARK BASEBALL FACILITIES AGREEMENT made and entered into this _day of 2026 at Atlantic Beach,Duval County,Florida,by and between CITY OF ATLANTIC BEACH,a Florida municipal corporation,800 Seminole Road,Atlantic Beach,Florida 32233 (hereinafter “City”),and ATLANTIC BEACH ATHLETIC ASSOCIATION of Atlantic Beach,Florida,PO.Box 331235,Atlantic Beach,FL 32233 (hereinafter “Renter”). WHEREAS,Renter desires to utilize the Jack Russell Park Baseball Facilities (hereinafter “Facilities”)for the purpose of administering the Atlantic Beach community’s baseball program for boys and girls in partnership with City;and, WHEREAS,Facilities include the Baseball Fields located at Jack Russell Park,and associated common areas,and the Concession Building (Facilities and Baseball Fields expressly do not include any other ?elds,except as otherwise provided herein);and WHEREAS,Renter desires to use Facilities on a recurring basis such as daily,weekly,monthly, during particular Baseball Seasons,or the like,at times as expressly set forth in this Agreement, which is more than a one-time use;and WHEREAS,City acknowledges that Renter is providing a valuable recreational function for the Atlantic Beach community;and WHEREAS,this Agreement was instituted in principal in 2021;and WHEREAS,the parties are in agreement regarding rati?cation of the 2021 agreement-in— principalonthetermssetforthherein. NOW THEREFORE,in consideration of the covenants and promises as set forth herein,and any rental payment made hereunder,and other valuable consideration,the receipt and suf?ciency of which is acknowledged by both parties,it is AGREED AS FOLLOWS: 1.Rental Term:The terms and conditions of this Agreement shall commence upon the date of the execution of this Agreement. Amount and Time of Payment:Renter,in exchange for use of Facilities,shall pay to City an annual fee of $1.00 at the time of signing this Agreement.ABAA also agrees to pay for two hours of Park Ranger coverage each Friday and Saturday night (on game nights)at a rate of $39.68 per hour.City shall invoice Renter,accordingly,following each season.Before the Agreement is executed,Renter shall provide City with:evidence satisfactory to the City Manager of Renter’s non-pro?t status;and (2)proof of a comprehensive $1 000 000.00 public liability insurance policy naming the City of Atlantic Beach as additional insured. Termination/Renewal.This Agreement terminates on December 31 2026,and may be automatically renewed for a one-year period beginning Janua 1 2027 and terminating on 64344911v2 Agenda Item #8.C. 23 Feb 2026 Page 197 of 220 December 31 2027,upon written con?rmation by the parties (which can be via email),and annually thereafter,as long as Renter is not in default of this Agreement.It also may be terminated upon thirty (30)days’written notice by either party,provided such termination date occurs after the conclusion of a scheduled Baseball Season or tournament.Such notice shall be delievered by email to (a)“City of Atlantic Beach Recreation Manager”at recreation@coab.us and to (b) “ABAA Board”at the email addresses provided by Renter at the beginning of each season. Conditions:This Agreement 1s made and entered into upon the followingexpress covenants and 1c unless approved in writing by the City Manager.Non-baseball activities,6‘1..."m , r outside vendors may not operate without prior written City approval.' b.No sale,distribution or use of alcohollcbeveragesshallib?'permittedwithout the written permission of the City Manager /.,5. c.A ?nancial statement satisfactory totheCity Managershall be p requested by the City Manger,for any prev1ousyears).Effective o ;January 1,2026, Renter shall provide qu /?nancial statementssatisfactory to the City Manager. Further,commencing on January027 (for the year of 2026),and no later than April 15 of each year,Rentershall submita in:rtifiedPublic Account’5 (CPA)compilation report and complete set of ?nancmlgstateniigfitsg?brtheprevious year,which includes:(i) Statement of Financial Position (Balance "ct)?showingassets,liabilities,and Net Assets at a speci?c date,(ii)StatementEoffAi/Svitles‘(Income Statement)detailing revenues (contributions,fees,etc.)and expenSes?i/EShowingthkg/ychange1nnet assets for the period, (iii)mStatement of Cash Flows reportinghowincome and balance sheet changes affect cash «‘5 dlcashequivalents;and (iv)Statementof Functional Expenses classifying expenses by '£797 “4 WW'oth function(e.g.,ProgramServices,Management&General,Fundraising)andnature .7.andrecordsrelated?torevenues,scholarships or any ?nancial/monetary aspect of this Agreementif" is in effect,Renter shallprovidethe following to the City:(i)a list,contact information, and titles of boardofdirectors’members;(ii)a list and contact information of league coaches,includingcOn?rmationofabuse prevention training and background checks;and (iii)a report listing the number of players,their City and zip codes,and gender. Registration,excluding Babe Ruth,shall be capped at 488 players per season. Notwithstanding the total registration cap,Renter shall be limited to no more than 18 combined teams at the Majors and Minors levels.Renter shall in good faith offer registration priority to City of Atlantic Beach residents.Renter shall submit a plan for the implementation of said resident registration priority to the City documenting such City- priority for each Baseball Season,prior to the commencement of each season. 2 of 7 Rental Agreement For Jack Russell Park Baseball Facilities Agenda Item #8.C. 23 Feb 2026 Page 198 of 220 .Renter shall ensure compliance with all city,state and federal laws,including but not limited to any rules,policies,requirements and regulations of the City (and the County)for the safe operations and management of the Facilities and public health and safety protocols. Renter shall allow no discrimination based on race,sex,age,religion,national origin,and disability or otherwise.Renter shall actively promote that the program is equally open to boys and girls. Renter shall make no alterations to Facilities withoutthe express written consent of the City Manager or his/her designee..." ‘ ' City shall be ?nancially responsible for standardpublicutilities (electric,water,sewer) associated with Facilities and will providetwoloadsofclay annually for ?eld maintenance. Renter shall perform regular ?eld mainmnance(dragging,lining)and daily trash removal (beyond compensating Park Range «weekends)Rentershall submit its annual maintenance logs and photos to C Rentershall return the Facilities1nin the same/better condition,normal wear except afteits use.Rentershall be liablefor all repairs on the premises,beyond normal wear.In the/Meventit has beennoti?ed of any damage or repairs Wm .MIWbytheCityandithasn’t ?xedsuch items thin ten(10)days of such noti?cation,the City W3 rWWW’fMshallhavetheright(but notthe duty)to performany and all such repair work and bill the Renter who shall compensate the City withinwten(10)days of 1ts receipt of such bill. .Renter shallma1nta1ntheConcession Building andahsurroundlngareas,in good working order,andinclean,biadom—s—wept condition,to the satisfactionofCityand any applicable public healthagencies.Rentershallacquire public healthagencypermits,if applicable and as required.Eg.,: 7‘. Renter shall correctanydlscrepan01esnotedbyCity.Should City require corrective action, ZIWsuchactionshallbethe?nancial respon51b111tyofRenter. Renter’s use of or respons1b111tyforFa0111t1es1snotapplicable outside of the dates and times as set forth 1n this Agreement,unless reservations have been made through the City. Priority use of Donner Park shallbe given to other city programs such as ?ag football or the Boys &Girls Club,within thesole discretion of the City. .Renter shall leave the Concession Building in clean condition in the event it is used by the City,which in turn shall leave the Building in clean condition and Renter’s equipment in working order.The Renter has the right to be present if the Concession Building is utilized by the City or others. Renter shall provide a written account of all keys to Facilities in possession of Renter at the end of the contract.If renter cannot account for all keys,Renter will incur the cost of re-keying or changing of the applicable locks.One key will be provided at no cost to Renter and any additional keys will require a $10.00 per key fee at Renter’s expense. 3 of 7 Rental Agreement For Jack Russell Park Baseball Facilities Agenda Item #8.C. 23 Feb 2026 Page 199 of 220 m.This is not an exclusive-use Agreement;public access to and use of the Facilities is a high City priority.As such:(1)The baseball ?elds shall always remain unlocked,except with written consent from the City Manager and/or designee,in such cases the City will unlock the ?elds and (2)other organizations and individuals may request short-term use of Facilities speci?ed herein by applying with the City (through the Recreation Division)for such use. 11.Renter shall maintain at all times during the lease term at Renter’s cost,a comprehensive public liability 1nsurance policy protecting City againstall claims or demands that may arise or be claimed on account of Renter’s use of thepremises,in an amount of at least $1 000 000 for 1njuries to persons in one accident$1 000 000 for 1njuries to any one person,and $1 000 000 for damages to property,the insurance shall be written by a company or companies acceptable to City and authorizedto engage in the business of general liability 1nsurance in the State ofFlorida.Rentershall deliver to City satisfactory proof or evidence of such 1nsurance andshallname City as an additional insured under said policy.Renter shall provide to Citmyy?g???yualcerti?cates of insurance (COIs)at least thirty (30)days prior to any renewal/exp1rationRentershall notify the City immediately'in writing of any claims/incidents in writing,and in‘anyevent no laterthan three (3)days after the ?ling of any incident or claim.‘” o.Renter agrees to indemnify,defend (which shallbeinclusive of any and all attorneys’fees, am. costs and expenses)and hold harmless City fromany and all liability,defense costs, including otherfees,lossor damage whichCity m5?”suffer as a result of claims,demands, costs or judgmentagainstit,arising from all activitiesengaged1n,negligence committed by or violationscommittedbyRenter (or any of Renter’sagents,af?liates,participants, spectators,invitees,representativesorotherwise (“Invitees’’)in its use of Facilities Renter assumes11ab111tyferanyand all of its (and its Invitees’)activities and operations conducted on,in andarOundthe Facilities,Baseball Fields and surrounding areas including but not limited to its ancillaryactivities Suchits use of the Concession Building and any food preparations related thereto. p.Additional provisions agreed upon by City and Renter:Renter will actively recruit in low- income areas,and provide scholarships,“work for play”or another other mechanism to assure that boys and girls are not denied the opportunity to participate due to their inability to pay the registration or other related fees.The Renter will provide a detailed summary of its scholarship program. q.Renter shall act in good faith in carrying out this Agreement;as such,Renter will relinquish the use of Facilities for times that they are not used,nor will it disparage or otherwise undermine City or any of its staff,or any other entity or individual using Facilities. 5.Baseball Fields Use.Generally,Renter shall have priority use of the Baseball Fields at Jack Russell Park between January 25 and June 15,and once again between August 15 and November 30 (“Baseball Seasons”)during the following times:5 p.m.-9 p.m.Monday-Friday,and 8 a.m.-8 pm.Saturdays and Sundays,subject to the City’s approval of schedules,in its sole discretion. 4 of 7 Rental Agreement For Jack Russell Park Baseball Facilities Agenda Item #8.C. 23 Feb 2026 Page 200 of 220 Renter shall nrnvirle the Citv its nreferred schedule at least thirty (30)days prior to each Baseball Season for the City’s consideration and planning,in its sole discretion.The speci?c dates and times shall be approved through and by the City’s Recreation Division prior to the publication of the Baseball Season schedules.While Donner Park ?elds can be used subject to availability in the sole discretion of the City,priority shall be given to neighborhood/residentuse. City Reservations.City may reserve “Blackout”dates during City-wide events in the parks at its sole discretion.The City retains the right to use the Baseball Fields,or allow others to use the Baseball Fields,at times not speci?ed for use by Renter.nter shall not conduct practices or any other operations outside of the speci?ed baseball ?el ing cage,and pitching area con?nes as such areas are designated and de?ned by the Ci le discretion. of the Concession Stand during ‘ent and goods in Concession not speci?ed for use by Concession Stand Use.Generally,Renter shallhavpriority the Baseball Season,particularly considering tRenterowns equi Stand.The City retains the right to use the ncession Stand at Renter - Thor Guard:Renter shall follow alerts fromor Guardlightningprediction system while on site.Unlike traditional systems that detect lightningafterit strikes,Thor Guard measures atmosphem?vcond1t1onstopredict lightning beforeitoccurs.These advanced systems predict W W4?”lightning strikesbyanalyzing the electrostaticenergyinthe atmosphere,providing warnings 8 to ”M?m WM20minutesbeforeapotentialcloud-to-ground lightningstrike within a 2-mile radius.The systems We.will be operationalbetween8a.m.and 9 p.m.daily. 0 WarningSignals: o M 15-second uninterruptedhorn blast will sound. 37 o Athitestrobe li'htwill activate and continue ?ashing until the threat has passed 0 All Clear Slgnal o The hornwil soundthree short 5-second blasts. o The strobelightwill turn off. Safety Guidelines: 0 Seek Shelter Immediately:Upon hearing the warning horn or seeing the strobe light, go indoors or into a fully enclosed vehicle at once. 0 Remain Sheltered:Stay inside until the all-clear signal is given. 0 Exercise Caution:Even without a warning,always use your best judgment during threatening weather 5 of 7 Rental Agreement For Jack Russell Park Baseball Facilities Ll‘ul—al‘n v:I IV]‘1 1.,u Vl‘V .nun‘u A‘VA-.VA ”AAHA-r..v v-vv w---V--J A—v r-v-'---—-v---....--_.--vw..- INQFRT OPTION A R OR r‘H F'R F' Agenda Item #8.C. 23 Feb 2026 Page 201 of 220 10. ll. 12. 13. 14. 15. 16. 17. Renter shall train all coaches/volunteers on Thor Guard. Control of Facilities:In renting said Facilities to Renter,City does not relinquish the right to control the management and operation of Facilities,and the City Manager or his designee may enter Facilities and all of the demised premises at any time and on any occasion. Assignment:Renter shall not assign this Agreement nor suffer any use of Facilities other than as herein speci?ed,nor sublet Facilities or any part thereof,withoutthewritten consent of City. Public records:Renter agrees to comply with the publicrecordsprovisionscontained in Exhibit A attached hereto and made a part hereof.'" Prior agreements:This Agreement supersede?all prioragreementsentered into between the parties and all such agreements shall be d (1null and void and of no further force or effect upon execution by all parties to this Agree v22hralterat10n%ofthetermsorconditions of this / Modi?cations:Modi?cations,amendment Agreement are permitted via written documents egutedzgytheparties hereto.Forthe purposes of such changes,the City Manager servesas the authorizedsignatory and retains the authority to bind the City to any such modi?cations. Matters not addressedAny matterspertaining to the usag ,ofFacilities that are speci?cally not addressed in this {Agrmntin City’s written policies orguidelines,or in City’s Code of Ordinances,shal1bedecided bytheCity Manager 4%” Authority to Execute:Theundersignedindividual executing this Agreement on behalf of Renter represents and warrantstotheCitythat:(i)Renter 1s a duly organized and validly existing nonpro?t organization under the lawsof the StateOfFlorida(or the applicable state of formation);(ii)Renter has full power and authority underits governingdocuments and applicable law to enter into this Agreement and to perform allOfWitsobligations hereunder;and (iii)the execution,delivery,and performance of this Agreement havebeen duly authorized by all necessary action on the part of Renter,and this Agreement constitutes a valid and binding obligation of Renter,enforceable against Renter in accordance with its terms.The individual signing below on behalf of Renter further represents and warrants that he or she has been duly authorized to execute and deliver this Agreement on behalf of Renter and to bind Renter to all terms and conditions herein. DEFAULT:In case Renter shall default in the performance of any covenant or agreement contained herein,and such default shall continue for ten (10)days after receipt by Renter of written notice thereof given by City,then City,at its option,may terminate this Agreement in its entirety. In that event,Renter shall immediately remove all persons and its property from Facilities,and failing to do so,City may cause such removal either with or without process of law,at Renter’s expense.These expenses shall include,but not be limited to,reasonable attorney’s fees incurred by City,whether suit is ?led or not. 6 of 7 Rental Agreement For Jack Russell Park Baseball Facilities Agenda Item #8.C. 23 Feb 2026 Page 202 of 220 IN WITNESS WHEREOF,we have hereunto set our hands and of?cial seals this day of 2026. CITY OF ATLANTIC BEACH By:KevinHogencamp Title:City Manager Signature ATLANTIC BEACH ATHLETIC ASSOCIATION By:Title: Signature By: 70f7 Rental Agreement For Jack Russell Park Baseball Facilities Signature Signature Agenda Item #8.C. 23 Feb 2026 Page 203 of 220 PUBLIC RECORDS PROVISIONS FOR ALL CONTRACTS AND AMENDMENTS Effective as of July 1,2016 per Chapter 2016-20,Laws of Florida Section 119.0701.Public Records (a)IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT DONNA BARTLE, THE CITY CLERK AND THE CUSTODIAN OF PUBLIC RECORDS AT (904)247-5809,',800 SEMINOLE ROAD, ATLANTIC BEACH,FLORIDA 32233. (b)The contractor shall comply with Chapter 119,Florida Statutes,in regards to public records laws,speci?cally to: 1.Keep and maintain public records required by the public agency to perform the service. 2.Upon request from the public agency’s custodian of public records,provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3.Ensure that public records that are exempt or con?dential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. 4.Upon completion of the contract,transfer,at no cost,to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service.If the contractor transfers all public records to the public agency upon completion of the contract,the contractor shall destroy any duplicat epublicrecordsthatareexemptorcon?dential and exempt for public records disclosure requirements.If the contractor keeps and maintains public records upon completion of the contract,the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency,upon request from the public agency’s custodian of public records,in a format that is compatible with the information technology systems of the public agency. (c)Failure to provide the public records to the public agency within a reasonable time may subject the contractor to penalties under s.119.10 and 3.“9.0701(4),Florida Statutes. Note:Section (a)above must be in at least 14—pointboldfacedtype Public Records Provisions,Page 2 DBARTLE C OAB.US Agenda Item #8.C. 23 Feb 2026 Page 204 of 220 Print: Phone: Date: Signed: Company: E—Mail: PUBLIC RECORDS PROVISIONS FOR ALL CONTRACTS AND AMENDMENTS Effective as of July 1,2016 per Chapter 2016—20,Laws of Florida Public Records Provisions,Page to con?rm that we have received the Public Records Provisions Agenda Item #8.C. 23 Feb 2026 Page 205 of 220 Atlantic Beach Athletic Association January 1 -December 31,2025 Services &Support Total Revenues and Support Expenses Net Assets Awards Concessions Dues/Registrations Equipment Rental Field Maintenance Gas insurance Lessons Licenses Meals Merchant Fees Of?ce Expense Supplies/Material Tools Uniforms Total Expenses Change in Net Assets Net assets,1/1/2025 Net assets,as of 12/31/2025 293 764.62 $293,764.62 3,452.39 37,935.89 40,894.96 1,432.76 58,472.74 505.97 5,887.34 2,166.00 2,693.21 289.03 3,490.63 4,649.99 13,694.41 2,789.86 105,806.49 284 161.67 $9,602.95 $53,535.70 $63,138.65 Page Revenues Agenda Item #8.C. 23 Feb 2026 Page 206 of 220 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-38 SUBMITTED BY:Donna L.Bartle,MMC,City Clerk TODAY’S DATE:February 17,2026 MEETING DATE:February 23,2026 BACKGROUND:Atlantic Beach candidates and their designated treasurers and deputy treasurers are currently required to submit campaign ?nance reports in paper form only,either by hand-delivery or mail. To improve ef?ciency and provide greater convenience to ?lers,the City researched implementationof an electronic?ling system as a submission option.The Easy Campaign Finance module was approved in the Fiscal Year 2025-26 budget and has been purchased from EasyVote Solutions for $3,875. This proposed resolution authorizes the City Clerk to: 1.Maintain the existing paper submission process for candidates,treasurers,and deputy treasurers ?ling campaign ?nance reports; 2.Implement an electronic ?ling system as an additional submission option;and 3.Promulgate rules,forms,procedures,and other guidance related to the system. BUDGET:Account No.001 -1007-5 12.34-00. RECOMMENDATION:Adopt Resolution No.26-38. ATTACHMENT:Resolution No.26-38 REVIEWED BY CITY MANAGER: Agenda Item #8.D. 23 Feb 2026 Page 207 of 220 I. I II II-M I: .II II II I . J ... <I l"l I II RESOLUTION NO.26—38 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE CITY CLERK TO CONTINUE ALLOWING PAPER SUBMISSIONS OF CAMPAIGN FINANCE REPORTS;AUTHORIZING THE CITY CLERK TO IMPLEMENT AN ELECTRONIC FILING SYSTEM IN ACCORDANCE WITH THE PROVISIONS OF SECTION 106.07(2)(a)2, FLORIDA STATUTES,TO PROVIDE AS AN ADDITIONAL OPTION FOR SUBMITTING CAMPAIGN FINANCE REPORTS;AUTHORIZING THE CITY CLERK TO PROMULGATE RULES AND OTHER GUIDANCE RELATED TO THE SYSTEM;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Chapter 106,Florida Statutes,governs campaign ?nancing for elections to public of?ce;and WHEREAS,Atlantic Beach candidates and their designated treasurers and deputy treasurers have been required to submit campaign ?nance reports in paper form only;and WHEREAS,the City Commission desires to expand the available submission methods to include an electronic ?ling option;and WHEREAS,Section 106.07(2)(a)(2),Florida Statutes,authorizes municipalities to impose electronic ?ling requirements upon candidates for its elected of?cials that are not in con?ict with Section 106.0705,Florida Statutes;and WHEREAS,the City believes that electronic ?ling of campaign ?nance reports will promote accuracy,ef?ciency,and transparency. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.Option to File by Paper Submission:The City Commission hereby authorizes the City Clerk to continue allowing the option for candidates,treasurers,and deputy treasurers, respectively,to submit their Campaign Finance Reports for the City’s municipal elections by paper submission in accordance with the provisions of Section 106.07(2)(a)l ,Florida Statutes;and SECTION 2.Option to File Electronically:The City Commission hereby authorizes the City Clerk to implement an electronic ?ling system (“System”)in accordance with the provisions of Section 106.07(2)(a)2,Florida Statutes,and any other Florida law,to provide as an additional option for ?ling Campaign Finance Reports,and SECTION 3.Usage Requirements:Each person who uses the System is subject to City requirements as prepared by the City Clerk and made public through of?cial City policy SECTION 4.Implementation:The City Clerk is authorized to promulgate rules,forms, procedures,or other guidance needed to give full effect to this resolution. SECTION 5.Effective Date:This Resolution shall take effect immediately upon its passage and adoption. Page 1 2ResolutionNo.26-38 Agenda Item #8.D. 23 Feb 2026 Page 208 of 220 Attest: Curtis Ford,Mayor Page 2 0f2ResolutionNo.26-38 Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February,2026. Agenda Item #8.D. 23 Feb 2026 Page 209 of 220 Page 210 of 220 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-40 (Rental Agreement for Jack Russell Park &Rose Park ?ex ?eld space for soccer) SUBMITTED BY:Amanda L.Askew,AICP,Neighborhoods Department Director TODAY’S DATE:February 20,2026 MEETING DATE:February 23,2026, BACKGROUND:The City of Atlantic Beach is seeking to enter into a long-term rental agreement with Coastal Kicks,a nonpro?t youth soccer organization that has served the Atlantic Beach community for over a decade.Coastal Kicks offers programming for children ages 3 to 12 and currently operates under seasonal park permits for use of the Jack Russell Park and Rose Park soccer ?elds on Mondays,Tuesdays,and Thursdays from 3:30 pm.to 7:30 pm. Approximately 60%of the program's participants are Atlantic Beach residents,and the organization has consistently remained in good standing with the City.Coastal Kicks has demonstrated a strong commitment to youth development and has cultivated a positive relationship with both residents and City staff. Entering into a formal agreement with Coastal Kicks ensures equitability with nonpro?t sport organizations utilizing City facilities to provide valued recreational functions in the community.This re?ects the City’s broader policy objective of maintaining transparency,fairness,and accountability across all community partners. Using the same contract template as the Atlantic Beach Athletic Association streamlines the contracting process and ensures consistency in expectations,responsibilities,and deliverables.It also facilitates clearer communication between staff and nonpro?t partners,based on an established and well-understood agreement structure. BUDGET:None RECOMMENDATION:Approve Resolution No.26-40 (Rental Agreement for Jack Russell Park & Rose Park ?ex ?eld space for soccer) ATTACHMENT(S):Resolution No.26-40 Rental Agreement Exhibit A (public records provisions) REVIEWED BY CITY MANAGER: Agenda Item #8.E. 23 Feb 2026 Page 211 of 220 RESOLUTION NO.26-40 A RESOLUTION APPROVING A RENTAL AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND COASTAL KICKS AUTHORIZING COASTAL KICKS TO PROVIDE SOCCER PROGRAMMING AT JACK RUSSELL PARK AND ROSE PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,in partnership with the City of Atlantic Beach,the nonpro?t organization Coastal Kicks operates the community’s youth soccer program at Jack Russell Park and Rose Park; and WHEREAS,formalizing the partnership contractually streamlines the approval process and ensures consistency in communication,expectations,responsibilities,and deliverables;and WHEREAS,this agreement re?ects the City’s broader policy objective of maintaining transparency,fairness,and accountability across all community partners. NOW,THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic Beach: SECTION 1.The City Commission hereby approves a rental agreement (attached) between the City of Atlantic Beach and Coastal Kicks to provide soccer programming at Jack Russell Park and Rose Park. SECTION 2.The City Commission hereby authorizes the city manager to execute the agreement. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this _day of ,2026. Attest: Donna L.Battle,City Clerk Curtis Ford,Mayor Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #8.E. 23 Feb 2026 Page 212 of 220 CITY OF ATLANTIC BEACH RENTAL AGREEMENT FOR JACK RUSSELL PARK AND ROSE PARK SOCCER FACILITIES AGREEMENT made and entered into this _ day of 2026 at Atlantic Beach,Duval County,Florida, by and between CITY OF ATLANTIC BEACH,a Florida municipal corporation,800 Seminole Road, Atlantic Beach,Florida 32233 (hereinafter “City”),and COASTAL KICKS SOCCER,INC.of Atlantic Beach,Florida,457 Snapping Turtle Court W,Atlantic Beach,FL 32233 (hereinafter “Renter”). WHEREAS,Renter desires to utilize the Jack Russell Park and Rose Park Soccer/Open Fields Facilities (hereinafter “Facilities”)for the purpose of administering the Atlantic Beach community’s soccer program for boys and girls in partnership with City;and WHEREAS,Facilities include the Soccer/open ?eld and associated common areas at Jack Russell Park and Rose Park;and WHEREAS,Renter desires to use Facilities on a recurring basis such as daily,weekly,monthly, during particular seasons,or the like,which is more than a one—timeuse;and WHEREAS,City acknowledges that Renter is providing a valuable Recreational function for the Atlantic Beach community NOW THEREFORE,in consideration of the covenants and promises as set forth herein,and any rental payment made hereunder,and other valuable consideration,the receipt and suf?ciency of which is acknowledged by both parties,it is AGREED AS FOLLOWS: 1.Rental Term:This terms and conditions of this Agreement shall commence upon the date of the execution of this agreement. Amount and Time of Payment:Renter,in exchange for use of Facilities,shall pay to City an annual fee of $1.00 at the time of signing this Agreement.Coast Kicks Soccer,Inc.also agrees to pay for two hours of Park Ranger coverage if games are scheduled on Friday and Saturday night after 8pm (on game nights)at a rate of $39.68 per hour.City shall invoice Renter,accordingly,following each season. Before the Agreement is executed,Renter shall provide City with:evidence satisfactory to the City Manager of Renter’s non-pro?t status;and (2)proof of a comprehensive $1,000,000.00 public liability insurance policy naming the City of Atlantic Beach as additional insured. Termination/Renewal.This Agreement terminates on December 31 ’2026,and may be automatically renewed for a one-year period beginning Janua 1 2027 and terminating on December 31 2027,upon written con?rmation by the parties (which can be via email),and annually thereafter,as long as Renter is not in default of this Agreement.It also may be terminated upon thirty (30)days’written notice by either party,provided such termination date occurs after the conclusion of a scheduled Soccer Season or tournament.Such notice shall be mailed or hand delivered to the following addresses: (a)Atlantic Beach,FL 32233 ATTN:City Manager 800 Seminole Road Atlantic Beach,FL 32233 Agenda Item #8.E. 23 Feb 2026 Page 213 of 220 (a)Coastal Kicks Soccer,Inc. ATTN:Michael Stauch and Jay Golomb 457 Snapping Turtle Court W Atlantic Beach,FL 32233 4.Conditions:This Agreement is made and entered into upon the following express covenants and conditions every one of which Renter hereby covenants and agrees to abide by and perform: a.No fees or admission costs shall be charged to the publicunless approved 1n writing by the City Manager Non—soccer activities,equipmenr}:outsidevendors may not operate without prior written City approval.' b.No sale,distribution or use of alcoholic bev,ges’shll be permitted without the written permission of the City Manager. c.A ?nancial statement satisfactory to the City Manager shall 1:3“providedfor 2025,(and if requested by the City Manager,for any previousyears).EffectiveonJanuary 1,2026, Renter shall provide quarterly ?nancial statements satisfactory“?to;the City Mana ger.Further,commencing on January 1,2027 (for the year of 2026),andno later than April 15 of each year,Renter shall submit a Certi?ed Public Account’3 (CPA)compilation report and complete set of ?nancial statements for the previous year,which includes:(i) Statement of Financial Position (Balance Sheet)showing assets,liabilities,and Net Assets at a spea??q;gate,,(11)Statement of Activities (Income Statement)detailing revenues (contributio'11s,”afees,etc.)and expenses,showing the change in net assets for the period, (iii)StatementofCash Flowsreporting how Income and balance sheet changes affect cash and cash equiValents;and(iv)Statement of Functional Expenses classifying expenses by both function(e.g.,Program Services,Management &General,Fundraising)and nature (e.g.,salaries,utilities).City shallhave the right at any given time to audit Renter’s books and records related to revenues,scholarships or any ?nancial/monetary aspect of this Agreement. Additionally,prior to youth utilizingthe ?elds each Soccer Season while this Agreement is in effect,Renter shall provide the following to the City:(i)a list,contact information, and titles of board of directors’members;(ii)a list and contact information of league coaches,including con?rmation of abuse prevention training and background checks;and (iii)a report listing the number of players,their City and zip codes,and gender. Registration,shall be capped at 100 players per facility per day.Renter shall in good faith offerregistration priority to City of Atlantic Beach residents.Renter shall submit a plan for the implementation of said resident registration priority to the City documenting such City- priority for each Soccer Season,prior to the commencement of each season. d.Renter shall ensure compliance with all city,state and federal laws,including but not limited to any rules,policies,requirements and regulations of the City (and the County)for the safe operations and management of the Facilities and public health and safety protocols. Page 2 of 6 Rental Agreement for Russell Park &Rose Park Soccer Facilities Agenda Item #8.E. 23 Feb 2026 Page 214 of 220 Renter shall allow no discrimination based on race,sex,age,religion,national origin,and disability or otherwise.Renter shall actively promote that the program is equally open to boys and girls. Renter shall make no alterations to Facilities without the express written consent of the City Manager or his/her designee. City shall be ?nancially responsible for standard public utilities (electric,water,sewer) associated with Facilities and will provide adequate turf. .Renter shall correct any discrepancies noted by City Should City require corrective action such action shall be the ?nancial responsibilityof;Renter. Renter’s use of or responsibility for Facilitiesisnotapplicableoutside of the dates and times as set forth In this Agreement,un”freservationshavebeen made through the City. ([4 .Renter shall provide a written accopwn/fofallkeysto Facilities1npossession of Renter at the end of the contract.If renter cannotaccount foIall keys,Renterwill mcur the cost of re--keying or changing of the applicable ks.Onekeywill be providedatno cost to Renter and any additional keys will require a $10.00peIWkeyfee at Renter’s expense This IS not an exclusive-use Agreement;publicaccesstoanduse of the Facilities 1s a high City priority As such:(1)The soccer ?elds shall”alwaysremain unlocked,except with written consentfromtheCity Manager and/or designee,insuch cases the City will unlock the ?eld?sgfgnd(2)%'otherorganizations and individualsmay request short-term use of Facilities speci?ed hereinby applying with the City (through the Recreation Division)for such use “:2;- 1:}, .Renter shall maintainatalltlmesduringthe lease term at Renter’s cost,a comprehensive public liability InsurancepolicyprotectingCity against all claims or demands that may arise or be claimed on accountof Renter’s use of the premises,in an amount of at least $1 000 000 for injuries to persons in one accident,$1 000 000 for injuries to any one person,and $1 000 000 for’idamages to property,the insurance shall be written by a company or companies acceptableto City and authorized to engage in the business of general liability insurance in the State of Florida.Renter shall deliver to City satisfactory proof or evidence of such insurance and shall name City as an additional insured under said policy.Renter shall provide to City annual certi?cates of insurance (COIs)at least thirty (30)days prior to any renewal/expiration.Renter shall notify the City immediately in writing of any claims/incidents in writing,and in any event no later than three (3)days after the ?ling of any incident or claim. Renter agrees to indemnify,defend (which shall be inclusive of any and all attorneys’fees, costs and expenses)and hold harmless City from any and all liability,defense costs, including other fees,loss or damage which City may suffer as a result of claims,demands, costs or judgment against it,arising from all activities engaged in,negligence committed by or violations committed by Renter (or any of Renter’s agents,af?liates,participants, spectators,invitees,representatives or otherwise (“Invitees”)in its use of Facilities. Page 3 of 6 Rental Agreement for Russell Park &Rose Park Soccer Facilities Agenda Item #8.E. 23 Feb 2026 Page 215 of 220 Renter assumes liability for any and all of its (and its Invitees’)activities and operations conducted on,in and around the Soccer Fields. 0.Additional provisions agreed upon by City and Renter:Renter will actively recruit in low- income areas,and provide scholarships,“work for play”or another other mechanism to assure that boys and girls are not denied the opportunity to participate due to their inability to pay the registration or other related fees.The Renter will provide a detailed summary of its scholarship program. W ment;as such,Renter will relinquish, nor will it disparage or otherwise y,or individual using Facilities. p.Renter shall act in good faith in carrying out this A the use of Facilities for times that they are no undermine City or any of 1ts staff,or any Ogiew7 .Soccer Field Use.Generally,Renter shall have year-round pnorityuseofthe Soccer Fields at Jack Russell Park and Rose Park between August 1 andJune 30.Thes eci?c dates and times must be approved through and by the Recreation Departmentupon the publ'cationof Renter’s season schedules.“'2” 2% City Reservations.City may reserveg“Blackout”datesduringCity——wideeventsinthe parks at its sole discretion.The City retains therlght touse the Soccer Fields,or allow others to use the Soccer Fields,at times not speci?ed for useby Renter.The Renter shall not conduct practices or any other operations outside of the speci?€d ?elds,a .Delivery of Facilities.City shall delivFacilitlesto'Renterinworking condition.Facilities include the soccer/open ?elds that the CityWde?sig/iiatesorremovestherefrom in its sole discretion Renter agrees and understands Facilities’usemay be delayed or suspended during the time necessaryforcompletion of repairs or improvements.The Renter shall compensate one City Park Rangerto monitortrash and clean restrooms if playoccurs after 8pm on Friday,Saturday,and Sundayevenings ThorCuard:Renter shall follow alerts from Thor Guard lightning prediction system while on site.Unlike [traditional systems that detect lightning afterit strikes,Thor Guard measures atmospheric conditionsto predict lightning beforeit occurs.These advanced systems predict lightning strikes by analyzing the electrostatic energy in the atmosphere,providing warnings 8 to 20 minutes before a potential cloud-to-ground lightning strike within a 2-mile radius.The systems will be operational between 8 am.and 9 pm.daily. 0 Warning Signals: o .A 15-second uninterrupted horn blast will sound. 0 A white strobe light will activate and continue ?ashing until the threat has passed. 0 All Clear Signal: 0 The horn will sound three short 5-second blasts. o The strobe light will turn off. Safety Guidelines: Page 4 of 6 Rental Agreement for Russell Park &Rose Park Soccer Facilities Agenda Item #8.E. 23 Feb 2026 Page 216 of 220 10. 12. 13. 14. 15. 16. 0 Seek Shelter Immediately:Upon hearing the warning horn or seeing the strobe light, go indoors or into a fully enclosed vehicle at once. 0 Remain Sheltered:Stay inside until the all-clear signal is given. 0 Exercise Caution:Even without a warning,always use your best judgment during threatening weather Renter shall train all coaches/volunteers on Thor Guard. Control of Facilities.In renting said Facilities to Renter,City does not relinquish the right to control the management and operation of Facilities,and tggCity Manager or his designee may enter Facilities and all of the demised premises at any ti 'd on any occasion. ? Assignment:Renter shall not assign this agreemggt£11 uffer any use of Facilities other than herein speci?ed,nor sublet Facilities or any partthereofWithoutthe written consent of City. A attached heretoandmade a part hereof. ..tea 1:.” Prior agreements:ThIS Agreement superse ,,all prior agreements en eredinto between the WW W442 trpartiesandallsuchagreementsshallbedeemednullandvoid and of no furtherforce or effect upon execution by all parties to this Agreement.’37 Modi?cations:Modi?cations,amendments,or alterations!of the terms or conditions of this Agreement are permittedviawritten documents executed by theWpartieshereto.For the purposes of such changes,theCity Managerserves as the authorized signatoryand retains the authority to bind the City to any Such modi?cations. Matters not addressed:Any matterspertaining to the usage of Facilities that are speci?cally not addressed in this agreement,1n City’s written policies or guidelines,or in City’s Code of Ordinances,shall be decided by the CityManager. Authority to Execute:The undersignedindividual executing this Agreement on behalf of Renter represents and warrants to the City that:(i)Renter is a duly organized and validly existing nonpro?t organization under the laws of the State of Florida (or the applicable state of formation);(ii)Renter has full power and authority under its governing documents and applicable law to enter into this Agreement and to perform all of its obligations hereunder;and (iii)the execution,delivery,and performance of this Agreement have been duly authorized by all necessary action on the part of Renter,and this Agreement constitutes a valid and binding obligation of Renter,enforceable against Renter in accordance with its terms.The individual signing below on behalf of Renter further represents and warrants that he or she has been duly authorized to execute and deliver this Agreement on behalf of Renter and to bind Renter to all terms and conditions herein. DEFAULT:In case Renter shall default in the performance of any covenant or agreement contained herein,and such default shall continue for ten (10)days after receipt by Renter of written notice thereof given by City,then City,at its option,may terminate this Agreement in its entirety. In that event,Renter shall immediately remove all persons and its property from Facilities,and failing to do so,City may cause such removal either with or without process of law,at Renter’s Page 5 of 6 Rental Agreement for Russell Park &Rose Park Soccer Facilities Agenda Item #8.E. 23 Feb 2026 Page 217 of 220 expense.These expenses shall include,but not be limited to,reasonable attorney’s fees incurred by City,whether suit is ?led or not. IN WITNESS WHEREOF,we have hereunto set our hands and of?cial seals this day of Director Signature WITNESSED: By:Kevin Ho encam By:Michael Stauch Signature Page 6 of 6 Rental Agreement for Russell Park &Rose Park Soccer Facilities Title:Executive DirectorBy:J a Golomb Signature CITY OF ATLANTIC BEACH Title;CityManagerBy:Kevin Ho encam COASTAL KICKS SOCCER,INC. Signature Agenda Item #8.E. 23 Feb 2026 Page 218 of 220 @CODBKR]1.1.l h PUBLIC RECORDS PROVISIONS FOR ALL CONTRACTS AND AMENDMENTS Effective as of July 1,2016 per Chapter 2016-20,Laws of Florida Section 119.0701.Public Records (a) (b) (C) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT DONNA BARTLE, THE CITY CLERK AND THE CUSTODIAN OF PUBLIC RECORDS AT (904)247-5809,T ,800 SEMINOLE ROAD, ATLANTIC BEACH,FLORIDA 32233. The contractor shall comply with Chapter 119,Florida Statutes,in regards to public records laws,speci?cally to: 1.Keep and maintain public records required by the public agency to perform the service. 2.Upon request ?om the public agency’s custodian of public records,provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3.Ensure that public records that are exempt or con?dential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completionof the contract if the contractor does not transfer the records to the public agency. 4.Upon completion of the contract,transfer,at no cost,to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service.If the contractor transfers all public records to the public agency upon completion of the contract,the contractor shall destroy any duplicate public records that are exempt or con?dential and exempt for public records disclosure requirements.If the contractor keeps and maintains public records upon completion of the contract,the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency,upon request from the public agency’s custodian of public records,in a format that is compatible with the information technology systems of the public agency. Failure to provide the public records to the public agency within a reasonable time may subject the contractor to penalties under s.119.10 and s.119.0701(4),Florida Statutes. Note:Section (a)above must be in at least 14-point boldfacedtype Public Records Provisions,Page 2 Agenda Item #8.E. 23 Feb 2026 Page 219 of 220 Signed: Company: Print: Phone: PUBLIC RECORDS PROVISIONS FOR ALL CONTRACTS AND AMENDMENTS Effective as of July 1,2016 per Chapter 2016-20,Laws of Florida This is to con?rm that we have received the Public Records Provisions Public Records Provisions,Page 1 Date: Agenda Item #8.E. 23 Feb 2026 Page 220 of 220