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Home My WebLink About3-9-26 Amended Agenda City of Atlantic Beach Amended Agenda Regular City Commission Meeting Monday, March 9, 2026 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes from the Regular Commission Meeting held February 23, 2026. 2-23-26 Regular City Commission Draft Minutes 5 - 16 2. COURTESY OF FLOOR TO VISITORS * 2.A. Officer Robert Harding 40 Year Anniversary Recognition PUBLIC COMMENT 3. CITY MANAGER REPORTS * 3.A. Accept the 90-Day Calendar (March - May 2026) 90-Day Calendar (March - May 2026) 17 - 20 3.B. Coordinated E-Bike Strategy: Regulation, Messaging and Compliance * 3.C. Beaches Town Center Paid Parking 3.D. Interlocal Agreement - Fire Line Extension into Neptune Beach * 3.E. Russell Park Playground Upgrades Russell Park Playground 21 - 25 * 3.F. Sherman Creek Restoration Funding Request 3.G. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Page 1 of 55 Regular City Commission - 09 Mar 2026 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Approve Resolution No. 26-39 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY TO ENTER INTO A 9-1-1 USER FEE DISTRIBUTION AGREEMENT WITH THE CITY OF JACKSONVILLE FOR FISCAL YEAR 2025-26; GIVING THE CITY MANAGER SIGNATORY AUTHORITY IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-39 27 - 32 6.B. Approve Resolution No. 26-41 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-08 MULTI-YEAR CONTRACT FOR POLYMER TO CEDARCHEM LLC; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE Resolution No. 26-41 33 - 35 6.C. Approve Resolution No. 26-42 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-05 MARY STREET DRAINAGE IMPROVEMENTS PROJECT TO THE KENTON GROUP; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE Resolution No. 26-42 37 - 41 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS * 8.A. RESOLUTION NO. 26-44 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE RENEWAL OF 155 USER LICENSES OF MICROSOFT OFFICE 365 GCC (GOVERNMENT COMMUNITY CLOUD) FROM SHI INTERNATIONAL CORP. AT A PRICE OF $37,682.05 WITH FUNDS ALLOCATED IN THE FISCAL YEAR 2025-26 BUDGET (ACCOUNT NO. 001-1011-516-46-00); 43 - 45 Page 2 of 55 Regular City Commission - 09 Mar 2026 AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-44 * 8.B. RESOLUTION NO. 26-46 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING AND RATIFYING THE CITY MANAGER’S EXECUTION OF AN EMERGENCY EXPENDITURE WITH RING POWER CORPORATION FOR THE REPAIR OF A WATER PLANT GENERATOR; PROVIDING FOR THE RATIFICATION OF AN EMERGENCY CONTROL PANEL UPGRADE PURSUANT TO SECTION 2-338 OF THE CITY CODE; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-46 47 - 54 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS * 10.A. Environmental Stewardship Committee Priorities ESC Priorities 55 * 10.B. Beach Driving Request - Dune House 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of Page 3 of 55 Regular City Commission - 09 Mar 2026 how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 4 of 55 Regular City Commission February 23, 2026 MINUTES Regular City Commission Meeting Monday, February 23, 2026 - 6:00 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, Interim City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) Adam Thornton, Public Works Director (PWD) Bob Blanco, Human Resources Director (HRD) 1 APPROVAL OF MINUTES 1A. Approve minutes from the Regular Commission Meeting held February 9, 2026. The Commission approved the minutes as submitted. 2. COURTESY OF FLOOR TO VISITORS 2.A. Grant Award - Fletcher High School Band The mayors of Jacksonville Beach and Neptune Beach — Christine Hoffman and Cori Bylund — joined Mayor Ford in presenting a check to the Fletcher High School Band. PUBLIC COMMENT The following speakers provided their comments: Amy Franqui Elizabeth Rozas Michael Kulik Page 1 of 12 Agenda Item #1.A. 09 Mar 2026 Page 5 of 55 Regular City Commission February 23, 2026 Ellen Golombek Doug Conkey 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Feb. - Apr. 2026) Commissioner Kelly inquired about scheduling the committee appreciation dinner previously discussed for the spring. CM Hogencamp agreed to follow up by email with a proposed date. There was a CONSENSUS to accept the 90-Day Calendar. 3.B. Remote Meeting Attendance CM Hogencamp reported on agenda items 3B - 3G as detailed in a handout (which is attached hereto and made part of this official record as Attachment A). Commissioner Kelly noted the frequent use of Zoom during COVID. Commissioner Bole supported flexible remote participation to accommodate business and family obligations. Commissioner Ring preferred encouraging in-person attendance, with remote participation used occasionally. Mayor Ford emphasized the importance of in- person engagement and expressed he is not in favor of allowing remote participation except for a true exception. CA Gabriel outlined the requirements for telephonic participation, including the need for a physical quorum and commission approval for each remote participant. CM Hogencamp will bring forward a proposed policy for Commission approval. 2-23-26 Attachment A 3.C. March 2, 2026 Commission Workshops Mayor Ford noted that the workshops are open to the public; however, public comment will not be taken. Commissioners were encouraged to review the Chapter 23 revisions in advance of the workshop. 3.D. Safety, Traffic and Parking (STOP) Committee Recommendations 3.E. Emergency Expenditure - Water Plant Generator A resolution to ratify the emergency expenditure will be presented at a future meeting. 3.F. Interlocal Agreement - Fire Line Extension into Neptune Beach 3.G. Other Reports A photo was taken with Dabni McCrary, Fundraising Coordinator for the Fletcher High School Band. CM Hogencamp introduced PWD Thornton. Page 2 of 12 Agenda Item #1.A. 09 Mar 2026 Page 6 of 55 Regular City Commission February 23, 2026 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) Commissioner Bole thanked the HR Director for his help with this and provided an update on the city manager search process, including: phase 1 advertising, timeline, a potential citizens committee and due diligence. Commissioner Ring suggested saving on the advertising budget by moving directly to the RFP process. Commissioner Bole also mentioned the National Memorial at Cecil Field and provided positive feedback on the city arborist. Commissioner Kelly  Inquired about the community garden at Marsh Oaks.  Thanked staff for developing summer camp activities for children at the Boys and Girls Club. Commissioner Ring  Reported on updates on legislative session activities.  Addressed misinformation about Rotary Peace Poles.  Emphasized e-bike safety following a fatal accident in Nocatee  Asked about potential additional tree protection measures, referencing tree loss on West First Street. Commissioner Grant  Reported on Beaches Town Center Agency activities.  Noted traffic routing concerns directing drivers from Plaza to Sherry Drive and highlighted the need for traffic calming measures.  Discussed tree protection on Plaza bordering the park.  Promoted the upcoming Epson tour women's golf tournament at Atlantic Beach Country Club. Mayor Ford  Thanked Commissioner Ring for addressing the Rotary Peace Poles.  Acknowledged comments from Ellen Golombek regarding the Community Development Board and provided clarification on the status of the second alternate member.  Discussed e-bike safety concerns and requested that CM Hogencamp coordinate with the Police Chief on enforcement strategies, including potential collaboration with Neptune Beach.  Mentioned his intent to research more stringent tree protection ordinances from other Florida cities and possibly engage an Alachua County official who has expertise in tree protection codes. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Approve Resolution No. 26-24. Page 3 of 12 Agenda Item #1.A. 09 Mar 2026 Page 7 of 55 Regular City Commission February 23, 2026 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 42-INCH-DIAMETER LIVE OAK TREE AT 375 ATLANTIC BOULEVARD AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. 6.B. Approve Resolution No. 26-25. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 51-INCH-DIAMETER LIVE OAK TREE AT 1798 SELVA MARINA DRIVE AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. 6.C. Approve Resolution No. 26-26. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 33-INCH-DIAMETER LIVE OAK TREE, A 49-INCH- DIAMETER LIVE OAK TREE, AND A 54-INCH-DIAMETER LIVE OAK TREE AT 395 POINSETTIA COURT AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. 6.D. Approve Resolution No. 26-27. A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY TO OUTFIT TWO NEW PATROL VEHICLES FOR A COMBINED PRICE OF $37,529.86 FROM GLOBAL PUBLIC SAFETY; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.E. Approve Resolution No. 26-28. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE REPAIRS AND INSTALLATION OF DECKS, BULKHEADS AND PAVILIONS REPLACING THE EXISTING EQUIPMENT AT DUTTON ISLAND PRESERVE, HOWELL PARK, AND AQUATIC DOG PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.G. Approve Resolution No. 26-31. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ACCEPTING THE UTILITY EASEMENT FROM BEACHES HABITAT FOR THE COASTAL HAVEN DEVELOPMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE AND SIGN THIS UTILITY EASEMENT TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.H. Approve Resolution No. 26-32. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, TO APPROVE CHANGE ORDER #1 TO THE AQUATIC GARDENS DRAINAGE IMPROVEMENTS PROJECT CURRENTLY UNDERWAY WITH JAX UTILITIES MANAGEMENT, INC. IN THE AMOUNT OF $39,744.31; Page 4 of 12 Agenda Item #1.A. 09 Mar 2026 Page 8 of 55 Regular City Commission February 23, 2026 AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.I. Approve Resolution No. 26-34. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-09 2026 DRAINAGE DITCH MAINTENANCE PROJECT TO SUN STATE NURSERY & LANDSCAPING, INC. IN THE AMOUNT OF $216,810; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.J. Approve Resolution No. 26-35. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE SUBMITTAL OF A 2025 URBAN & COMMUNITY FORESTRY NATURAL DISASTER AND RECOVERY SUPPLEMENT GRANT APPLICATION UPON MAYOR OR CITY MANAGER APPROVAL; AUTHORIZING THE MAYOR OR CITY MANAGER TO EXECUTE AGREEMENTS AND DOCUMENTS PERTAINING TO SUCH FEDERAL ASSISTANCE FOR AND ON BEHALF OF THE CITY OF ATLANTIC BEACH; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve consent agenda with the exclusion of (6F) Resolution No. 26-30. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 6.F. Approve Resolution No. 26-30. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A CONTRACT WITH ROADWAY ASSET SERVICES, LLC TO PERFORM A PAVEMENT CONDITION ASSESSMENT IN THE AMOUNT OF $79,102; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Item was pulled from the Consent agenda. Page 5 of 12 Agenda Item #1.A. 09 Mar 2026 Page 9 of 55 Regular City Commission February 23, 2026 MOTION: Approve Resolution No. 26-30 Motion: Bruce Bole Second: Jessica Ring PWD Thornton answered questions. Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-29 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-06 SHERRY DRIVE WATER MAIN EXTENSION PHASE TWO PROJECT TO AMERICAN CIVIL CONSTRUCTION, INC. IN THE AMOUNT OF $851,187.85; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution No. 26-29. Motion: Bruce Bole Second: Candace Kelly Discussion ensued. Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 8.B. RESOLUTION NO. 26-33 Page 6 of 12 Agenda Item #1.A. 09 Mar 2026 Page 10 of 55 Regular City Commission February 23, 2026 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR EXECUTIVE SEARCH FIRM SERVICES FOR THE RECRUITMENT OF A CITY MANAGER; PROVIDING FOR AUTHORITY TO ADVERTISE; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Approve Resolution No. 26-33. Motion: Bruce Bole Second: Thomas Grant Discussion ensued. The Mayor recommended revising the proposal due date to reflect 30 days from the date the RFP is posted. HRD Blanco answered questions. MOTION: Amend Resolution (No.) 26-33 by eliminating the words '"the interim city manager may submit a recommended firm or a "shortlist" or a combination of a recommended firm and the "shortlist" to the City Commission and" on page 14 of its attached RFP. That sentence will now read "The City Commission will make a final award." Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. MOTION: Approve Resolution No. 26-33 as amended. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Page 7 of 12 Agenda Item #1.A. 09 Mar 2026 Page 11 of 55 Regular City Commission February 23, 2026 5 to 0. 8.C. RESOLUTION NO. 26-36 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A RENTAL AGREEMENT WITH THE ATLANTIC BEACH ATHLETIC ASSOCIATION (ABAA) FOR THE USE OF BASEBALL FACILITIES AT JACK RUSSELL PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE FUTURE AMENDMENTS TO ENSURE THE AGREEMENT REMAINS ADJUSTED TO COMMUNITY NEEDS; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution No. 26-36 option 1. Motion: Jessica Ring Second: Candace Kelly Discussion ensued with the Commission and representatives of ABAA. MOTION: Approval of Resolution No. 26-36 with option 2. Motion: Jessica Ring Second: Thomas Grant Further discussion ensued. Curtis Ford For Bruce Bole For Thomas Grant (Seconded By) For Candace Kelly Against Jessica Ring (Moved By) For Motion passed 4 to 1. The meeting recessed from 8:23 PM to 8:29 PM. 8.D. RESOLUTION NO. 26-38 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY CLERK TO CONTINUE ALLOWING PAPER SUBMISSIONS OF CAMPAIGN FINANCE REPORTS; AUTHORIZING THE CITY CLERK TO IMPLEMENT AN ELECTRONIC FILING SYSTEM IN ACCORDANCE WITH THE PROVISIONS OF SECTION 106.07(2)(a)2, FLORIDA STATUTES, TO PROVIDE AS AN ADDITIONAL OPTION FOR SUBMITTING CAMPAIGN FINANCE REPORTS; AUTHORIZING THE CITY Page 8 of 12 Agenda Item #1.A. 09 Mar 2026 Page 12 of 55 Regular City Commission February 23, 2026 CLERK TO PROMULGATE RULES AND OTHER GUIDANCE RELATED TO THE SYSTEM; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (No.) 26-38. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 8.E. RESOLUTION NO. 26-40 A RESOLUTION APPROVING A RENTAL AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND COASTAL KICKS AUTHORIZING COASTAL KICKS TO PROVIDE SOCCER PROGRAMMING AT JACK RUSSELL PARK AND ROSE PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. MOTION: Adopt Resolution No. 26-40. Motion: Thomas Grant Second: Bruce Bole Discussion ensued. Curtis Ford For Bruce Bole (Seconded By) For Thomas Grant (Moved By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS Page 9 of 12 Agenda Item #1.A. 09 Mar 2026 Page 13 of 55 Regular City Commission February 23, 2026 None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Grant  Expressed appreciation for Commissioner Kelly’s comments regarding service to Atlantic Beach youth and emphasized the importance of providing quality programs. Commissioner Bole  Discussed balancing remote meeting participation with in-person engagement.  Praised the transparency of the city manager search discussions. Commissioner Kelly  Promoted upcoming ESC community input meetings.  Promoted the City Engineer's marsh pilot discussion.  Reminded residents about migratory bird season and the importance of turning off exterior lights. CM Hogencamp  Thanked the Commission for its consideration and noted progress in reaching a working agreement with the baseball program. Mayor Ford  Commented on the collegial nature of the Commission’s work and outlined expectations for meeting procedures, including recognition before speaking. 13. ADJOURNMENT The meeting adjourned at 8:40 PM Attest: Date Approved:________________ Donna L. Bartle, City Clerk Curtis Ford, Mayor Page 10 of 12 Agenda Item #1.A. 09 Mar 2026 Page 14 of 55 CITY OF ATLANTIC BEACH OFFICE OF THE CITY MANAGER 800 Seminole Road Atlantic Beach, Florida 32233 (904) 247-5817 City Manager’s Community Update Date: February 23, 2026 To: The Atlantic Beach Community & City Commission From: Kevin Hogencamp, Interim City Manager/khogencamp@coab.us This report provides an update on many of the primary administrative and community- focused initiatives underway in our office. Our office remains focused on maintaining momentum across key programming, infrastructure, environmental, and intergovernmental projects. City Manager’s Community Updates, including related links, are available on the City’s website and across official digital channels. 1. Remote Meeting Attendance: A committee member has asked to attend a meeting remotely. To provide clarity on remote meeting attendance, we are establishing a standardized policy for Commission consideration. We welcome your preliminary input to ensure the upcoming draft aligns with your expectations for remote Commission and board/committee participation. 2. March 2 Commission Workshop Logistics: We are finalizing agendas for the March 2 workshops (Environmental Stewardship Committee Priorities and Tree-Protection Code). Due to the strict one-hour time limit for each session, staff suggests holding public comment until the March 9 regular Commission meeting. This allows for an efficient, discussion-focused environment. We welcome your input on this plan prior to the Feb. 26 agenda publication. 3. Safety, Traffic and Parking Committee: Staff is moving forward with the Committee’s recommendations by drafting corresponding ordinances and policies. We aspire to bring this forward for your review on April 10. 4. Emergency Expenditure – Water Plant Generator: Pursuant to my correspondence to you on this matter and to Sec. 2-338, I authorized $26,754.25 to Ring Power for an emergency control panel upgrade on the water plant’s 400 KW generator. The unit was inoperable following reinstallation, leaving the plant without redundancy. This action was necessary to protect public health. 5. Interlocal Agreement – Fire Line Extension into Neptune Beach: The agreement facilitating potable water service for fire protection to a Neptune Beach redevelopment project will be presented to the Commission for consideration of approval on March 9. Page 11 of 12 Agenda Item #1.A. 09 Mar 2026 Page 15 of 55 6. Other Reports • Orange Crush Festival. The HBCU-focused beach bash in Jacksonville has been announced from June 19-21, 2026. Unlike “permitted” events with central stages, Orange Crush is often a decentralized “takeover event.” Even if the main events are in Jax Beach or downtown, crowds can spill into Atlantic Beach. While the crowd is primarily college students and young adults, historically, there has been friction between the promoters and local government regarding noise, litter, and public drinking. As such, our police department is collaborating with the other Beaches police departments, and the three cities will have a collective message emphasizing beach and community regulations. • E-Bikes. Our Police Department has moved from education to active enforcement, issuing citations for high-speed sidewalk riding, failure to yield, and destructive “stunt” riding that puts pedestrians and motorists at risk. The City of Atlantic Beach is taking and evaluating measures – including enforcement, education, messaging to parents, signage and legislation – to ensure our streets remain safe for everyone. Our goal is not to stop the fun, but to mitigate the prospect of accidents. • Enterprise Resource Planning (ERP) Project: The City’s launch of its new cloud- based financial management, utility billing, and HR services platform is well under way. We’ve been fortunate enough to keep most of our hiccups to a minimum and low-key as we transition into an era that delivers significant long-term improvements in operational efficiency and data integrity. CITY OF ATLANTIC BEACH Mission The place to be -- through exceptional public services. 2040 Vision In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character, and we understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi-use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. City Commission Priorities In 2018, the Atlantic Beach City Commission began undertaking an annual exercise that establishes priorities for city government. This endeavor is facilitated by Atlantic Beach resident Linda Lanier, who volunteers her services. Page 12 of 12 Agenda Item #1.A. 09 Mar 2026 Page 16 of 55 AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT TODAY’S DATE:March 4,2026 MEETING DATE:March 9,2026 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for considerationby consensus. Please note that the 2026 town hall meetings have been scheduled for: 0 Saturday,April 18 in the Commission Chamber 0 Saturday,July 18 at Gail Baker Community Center 0 Saturday,October 17 at the Adele Grage Cultural Center BUDGET:None RECOMMENDATION:Accept the 90-Day Calendar for March 2026-May 2026 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (March 2026-May 2026) REVIEWED BY CITY MANAGER: Agenda Item #3.A. 09 Mar 2026 Page 17 of 55 95 :ommé x3:as TE.2noum?o?o285:5.E55300@38on23283:8EmH@52032:5@53on2525:56En_£2253 ES,95 2235nooZéEaREDwasn?mHim023Z @565 2233 En c 8383*Eva Sn 0 EEO £5933on Eco?nopgcm mN£932 Ea N Babime .39on HEEoEOmcm£50 Em c Edem—EuEmoEBQ EEBEEOO ZCHmmH—ZEOUWHHU kdeZDH/‘ww/4n...:z.._.34wa2E.C,Emu—ZOMF/xkw/«QmSDQ..CmQZOZ ><QZDm GEE =39..va En mém 3 H332 Esau GwEO23$ Em o :Ez 05.5% 3.8mzommsyc En N.Em3 “8:22 awash” 23m :33”: En N-EmS HOV—Hm:wHDEwnH 2w Sam €85:va Eu 0 50:00 EuEBmcom 03$23%;: En NEE o— B?s—z 20.5mm Aow?mv223$Eu0 Sn 0 Awqaég?v EmcQEDmEmEg?mBEEEoo 2330 En 86 $20“Emaab:35Eco?aobEm “coughed.£2 “SEES—boo b5 .2N“Z 3 5% ma?a},mm .5330 :o_mm.~EEoO um.moam?og mésméco? meéoEmMEEoU $890025 Em cone :cR?EEoU 35 mm Agenda Item #3.A.09 Mar 2026 Page 18 of 55 3me 22.3 :50 936 25 a:gem E 9:805 mam—2835SE@538325>mN3.535 “Em—m.55:0E3E02832:53.8m ESE—0383-8w?{mm 05 E m?<Em S@382EN:«SSH w.2viaEvans:m§$>EnmEo>m @5ch 0:5vtmmEYE.EngESE bummm Em o EEO £5385on Eug?cegqm £8 a? 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Your feedback has been candid,nostalgic,and most importantly —- constructively critical.We have received about a dozen emails so far and we continue to welcome your thoughts (email info@coab.us),particularly from our Atlantic Beach residents. What We’ve Heard:“Play Value”Matters While many of you appreciate the necessary safety and health upgrades,a clear message has emerged:the new equipment feels too young.Residen tshaverightlypointedoutthatJackRussellParkisahubforelementary—aged children who visit during sports games and the Farmers Market.You’ve told us that the current replacement,while safe,lacks the physical challenge and ”thrill"of the original tire track.We hear you loud and clear:Our parks should grow with our children,not scale back. The Path Forward:Your Input Drives the Design We are committed to making this right.Rather than a “one—and-done" installation,we are moving immediately to restore the agility and ”hopping" play value that caters to children of all ages,including older elementary students..You Help Design the Space:Within the coming weeks,City staff will publish several design options specifically for the area where the tire track was located.These options will include modern,safety-compliant “tire—style”obstacles and additional “stump”jumpers.We will solicit your direct feedback on these specific layouts before any final orders are placed..A New Standard for All Parks:The lessons we are learning at Jack Russell will be applied citywide.As we plan future improvements,we are prioritizing equipment that serves a broader age range (ages 5—12)while continuing to phase out aging rubber tires for healthier alternatives. Our Commitment to You Atlantic Beach is a community that cares deeply about its shared spaces. Whether we are removing outdated materials or installing new turf,our goal is to ensure that safety never comes at the expense of fun. Agenda Item #3.E. 09 Mar 2026 Page 21 of 55 Please keep an eye on our website,e—Newsletter,and direct email updates for the upcoming Russell Park and Beaches Veterans Memorial Park enhancement options.We look forward to your continued collaboration. Thank you for your patience and for helping us build a better Atlantic Beach. A Message from Interim City Manager Kevin Hogencamp (Feb.26,2026) To our residents and families, Jack Russell Park houses the most heavily utilized playground equipment in our city.As part of a replacement project planned since 2021 and funded through the Fiscal Year 2025-26 budget,you may have noticed recent changes to the play area ——most notably the addition of new equipment and the removal of the popular vintage tire track.While we recognize these tires were a nostalgic landmark for many who grew up here, this update was a necessary step in ensuring our parks remain safe and compliant with modern standards.Tire tracks will be removed from other parks,as well. A Note on Communication and Accountability While this project followed a multi—year planning process,I recognize that our communication fell short of the excellence Atlantic Beach deserves. What we could have done better: .Notification:Although we solicited and received input during our parks master planning process and continually invite citizen engagement,we should have utilized our website and e—Newsletter to communicate precisely what was planned and solicited further public input before construction began. Agenda Item #3.E. 09 Mar 2026 Page 22 of 55 .Clarification to Leadership:We should have ensured the City Commission was aware of the specific aesthetic and functional changes being approved.While the project scope presented to the Commission included a “partial replacement of the existing tire play area with comparable equipment,"ultimately the project resulted in the removal of all tires. My Commitment Moving Forwardzl am committed to a more robust and transparent process for all upcoming City projects.We are adding a mandatory Public Communication component to applicable City Commission Agenda Items beginning in March.This section will explicitly list how the City will notify residents of applicable projects directly affecting them (e.g.,via website,e— Newsletter,direct mail,door hangers,etc).It is a vital step in our duty to inform residents before the first shovel hits the ground. Why the Change Was Necessary The existing playground structures had been in place for more than 10 years and reached their “end of life”.The decision to transition away from traditional tires was driven by three primary factors: 1.Material Degradation and Safety .Condition of Equipment:The structures experienced significant material degradation.Plastic components became brittle,and multiple pieces were broken or damaged beyond feasible repair..Maintenance Challenges:Due to the age of the equipment,some replacement parts are no longer manufactured or compatible..Public Health:Under Florida Statute 386,standing water in tires is a “sanitary nuisance”because it breeds mosquitoes.Removing these “mosquito factories"is a critical public health measure. Agenda Item #3.E. 09 Mar 2026 Page 23 of 55 2.Modern Safety and Liability Standards Most municipal insurance and national safety benchmarks now discourage the use of real vehicle tires in favor of molded,non—toxic materials that don't leach chemicals into our sandy soil or reach the extreme temperatures that black rubber does in the Florida sun. 3. Exposed Steel Belts:As tires wear,internal steel wires can become exposed,posing a puncture and laceration risk.This is among the reasons the Consumer Product Safety Commission,in its Public Playground Safety Handbook,advises against utilizing tires as playground elements. Entrapment RiskszModern safety codes (ASTM F1487 the “gold standard"technical safety specification for public playground equipment in the United States)strictly regulate “head entrapment" zones.Gaps in traditional tire runs often fail these rigorous national safety benchmarks. Fall Protection:The new structures —-designed for children aged 2 to 12 --feature an increased fall zone.These tested surfaces meet ADA requirements ensuring the park is accessible for all. Environmental Stewardship Rubber products can leach petroleum— based chemicals and heavy metals into our sandy soil.To protect our environment, we are moving toward modern materials certified by the International Play Equipment Manufacturers Association,a non-profit membership organization that provides a third—party certification service to ensure playground equipment and surfacing meet established safety standards. Agenda Item #3.E. 09 Mar 2026 Page 24 of 55 Looking Ahead:We Want Your Input We are welcoming a new era of play at our parks one built to withstand our coastal humidity and protect our children's health.However,we know that the “hopping"play value of the old tire track was a favorite.Modern “tire”obstacles made of molded plastic or solid synthetic rubber are now available.These versions are solid (no mosquitoes),safe (no steel wires),and UV-treated to stay cooler. Let Us Know What You Think We want to hear from you directly ——including whether you would like the City to add a modern,compliant tire obstacle to our park playgrounds.Please email your thoughts to us at info@coab.us. Thank you for your patience and your dedication to the future of Atlantic Beach. Agenda Item #3.E. 09 Mar 2026 Page 25 of 55 Page 26 of 55 14Aw CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-39 authorizing the City to enter into a 9—1-1User Fee Distribution Agreement for Fiscal Year 2025-26 SUBMITTED BY:Victor Gualillo,Chief of Police TODAY’S DATE:February 20,2026 MEETING DATE:March 9,2026 BACKGROUND:Duval County collects a user fee on all telephone lines in the county to offset the costs of providing E911 service.The City of Jacksonville purchases the E911 emergency equipment for the answering stations within Dual County which includes the three Beaches cities. The City of Atlantic Beach will receive a distribution proportion of the 9-1-1 User Fees calculated by taking the total call taker salary and bene?ts from Atlantic Beach and multiplying that amount by the percentage of estimated employees whose sole responsibility is to answer E911 calls in lieu of dispatching calls via the police radio system.Since the City of Atlantic Beach employs Emergency Communications personnel who ?mction in the dual roll of 911 Call Takers and Police Dispatchers,our distribution is calculated using data from call takers employed with the Jacksonville Sheriff ’s Of?ce. According to the attached agreement from the City of Jacksonville,the ?scal year distribution amount for Fiscal Year 2025—26is $108,285.82.The distribution amount for Fiscal Year 2024-25 was $97,869.86. BUDGET:The maximum amount to be distributed by the City of Jacksonville as a result of this calculation to Atlantic Beach for Fiscal Year 2025-26 is one hundred eight thousand two hundred eighty ?ve and 82/100 dollars ($108,285.82). RECOMMENDATION:Adopt Resolution No.26-39. ATTACHMENT(S):9-1-1 User Fee Distribution aidREVIEWEDBYCITYMANAGER: Agenda Item #6.A. 09 Mar 2026 Page 27 of 55 J: <. u .. I I. |i .n .. .‘‘l . .n .‘l' . I 'l I . u ....n u I 'u ‘I .u n .', RESOLUTION NO.26-39 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY TO ENTER INTO A 9-1-1 USER FEE DISTRIBUTION AGREEMENT WITH THE CITY OF JACKSONVILLE FOR FISCAL YEAR 2025-26;GIVING THE CITY MANAGER SIGNATORY AUTHORITY IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Duval County collects a user fee on all telephone lines within the county to offset the costs of providing Enhanced 911 (E911)services;and WHEREAS,the City of Jacksonville purchases and maintains E911 emergency equipment for answering stations within Duval County,including the three beach municipalities; and WHEREAS,the City of Atlantic Beach receives a proportional distribution of 9-1-1 User Fees based upon the total call taker salary and bene?ts multiplied by the percentage of estimated employees whose sole responsibility is to answer E911 calls;and WHEREAS,because Atlantic Beach Emergency Communications personnel function in the dual role of 911 Call Takers and Police Dispatchers,the distribution formula utilizes data from call takers employed by the Jacksonville Sheriff‘s Of?ce;and WHEREAS,pursuant to the proposed 9—1-1 User Fee Distribution Agreement,the distribution amount to be received by the City of Atlantic Beach for Fiscal Year 2025-26 is $108,285.82. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City to enter into the 9—1-1User Fee Distribution Agreement with the City of Jacksonville for Fiscal Year 2025-26. SECTION 2.The City Commission hereby grants the City Manager signatory authority to execute the Agreement and any related documents as necessary to effectuate the provisions of this resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. Agenda Item #6.A. 09 Mar 2026 Page 28 of 55 Attest: PASSED AND ADOPTED by the City of Atlantic Beach,this 9th day of March,2026. Page 2 of 2ResolutionNo.26-39. Donna L.Battle,City Clerk Curtis Ford,Mayor Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #6.A. 09 Mar 2026 Page 29 of 55 AGREEMENT FOR 911 USER FEE DISTRIBUTION (City of Atlantic Beach) This Agreement for 911 User Fee Distribution (this “Agreement”)is dated ,2026,and is between the Jacksonville Sheriff’s Of?ce,an of?ce organized and existing under the charter and ordinance code of the City of Jacksonville (“J SO”),and the City of Atlantic Beach,a municipal corporation in Duval County,Florida (“Atlantic Beach”). Whereas,the parties want to enter into this Agreement for the purpose of distributing proceeds collected and set aside via the 911 user fee to be used to pay a portion of the salaries and related expenses for 911 call takers for that portion of their time spent answering and handling 911 calls under the provisions of section 365.172,Florida Statutes,as authorized to be imposed by the governing body of Duval County,Florida. Whereas,the City of Jacksonville’s City Council,acting as the governing body of Duval County, Florida,has authorized the fees collected to be used to {?nd this Agreement wherein Atlantic Beach will receive its pro rata share,to be used for lawful purposes. Now,therefore,the parties agree as follows: 1.Calculation of Distribution. (21)Atlantic Beach shall receive a distribution proportion of the 911 user fee (the “Distribution”)calculated by taking the total call taker salary from Atlantic Beach, multiplying that amount by the portion attributed to 911 calls versus administration calls not to include dispatching calls (if not available,the J SO percentage will be utilized),and multiplying that amount by the ?ve-year weighted average of 911 calls (if calls are not segregated by emergency/non-emergency,then the J SO average will be utilized). (b)If the available net revenues (total 911 revenue less 91 1 administration salaries and bene?ts and operating expenses)are greater than or equal to the total calculated Distributions of the ?ve public safety answering points,that is J SO,the City of Jacksonville Fire Department,the City of Atlantic Beach,the City of Jacksonville Beach,and the City of Neptune Beach (collectively,the “PSAPs”),then the entire Distribution will be available to Atlantic Beach.If the available net revenues are less than the total calculated Distributions of the PSAPs,then Atlantic Beach will receive its pro rata share based on the percentage of its Distribution to the total calculated Distribution of the PSAPs. (c)The maximum amount to be distributed by J S0 to Atlantic Beach as a result of this calculation for ?scal year 2025—2026is ONE HUNDRED EIGHT THOUSAND TWO HUNDRED EIGHTY-FIVE AND 82/100 DOLLARS ($108,285.82). (d)The Distribution shall be remitted to the respective city manager or ?nance director or their designee on a quarterly basis. (e)The salary period covered under this Agreement shall be retroactive to October 1, 2025,and shall continue through September 30,2026. Agenda Item #6.A. 09 Mar 2026 Page 30 of 55 z u 2.Use of Distribution. (a)The 911 user fees collected and distributed as provided in this Agreement shall be utilized only for call taker salaries and associated expenses,in accordance with section 365.172,Florida Statutes. (b)By accepting ?inds,Atlantic Beach hereby agrees to provide an audit or accounting of such funds and the manner in which they were expended in accordance with section 11.45,Florida Statutes. (c)Atlantic Beach hereby acknowledges full payment and performance under all prior agreements on this subject and hereby waives any right to assert any claim for failure of performance in prior years. 3.Termination.Either party mayterminate this Agreement at any time and for any reason by notifying the non-terminating party in writing,at which point this Agreement will terminate 30 days after the non-terminating party receives the notice. 4.Relationship of Parties.Nothing in this Agreement delegates any constitutional or statutory duty of one party to the other party.Except as set forth in this Agreement,neither party shall have any responsibility with respect to services provided or the contractual obligations of the other party.Nothing in this Agreement shall be deemed to constitute that the party is a partner, agent,or local representative of the other party or to create any type of ?duciary responsibility or relationship of any kind whatsoever between the parties. 5.Recitals.The recitals are accurate and true and are hereby incorporated in and made a part of this Agreement. 6.Severability.The invalidity or unenforceability of any clause or provision in this Agreement shall in no way affect the validity or enforceability of any other clause or provision. 7.Amendment;Waiver.No amendment or modi?cation of this Agreement will be effective unless it is in writing and signed by the parties.No waiver under this Agreement will be effective unless it is in writing and signed by the party granting the waiver. 8.Governing Law;Venue.This Agreement is governed by the laws of the State of Florida and the ordinances of the City of Jacksonville.Venue for any action arising under this Agreement lies exclusively in the appropriate court in Duval County,Florida. 9.Entire Agreement.This Agreement constitutes the entire understanding between the parties with respect to the subject matter of this Agreement and supersedes all other agreements, whether written or oral,between the parties. 10.Counterparts.This Agreement may be executed electronically and in several counterparts each of which will be deemed an original and all of which will constitute one instrument. Agenda Item #6.A. 09 Mar 2026 Page 31 of 55 Witness By' T.K.Waters Sheriff In witness whereof,the parties are signing this Agreement the day and year ?rst written above. Jacksonville Sheriff’s Of?ce Pursuant to section 37.101011),JacksonvilleOrdinance Code Encumbrance and funding information for internal City use: Account or PO Number: lCloud Account for Certi?cation of Funds The above stated amount is the maximum ?xed monetary amount of the foregoing contract.It shall not be encumbered by the contract.It shall be encumbered by one or more subsequently issued purchase orders that must reference the contract.All ?nancial examinations and funds control checking will be made at the time such purchase orders are issued. In accordance with section 24.103(e),Jacksonville Ordinance Code,I do hereby certify that there is an unexpended,unencumbered,and unimpounded balance in the appropriation suf?cient to cover the foregoing contract;provided,however,this certi?cation is not,nor shall it be interpreted as,an encumbrance of funding under the contract.Actual encumbrances shall be made by subsequent purchase orders as speci?ed in the contract. Form Approved: Director of Finance City Contract #: Of?ce of General Counsel GC—#173 1624-v1-Cty_of_Atlantic_Beach_2026_Agreement_for_911_Use1'_Fee_Disu- Amount $108,285.82 Name: City of Atlantic Beach Name:Name: Title: Witness Agenda Item #6.A. 09 Mar 2026 Page 32 of 55 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-41 awarding Bid No.2526-02 Multi-Year Contract for Polymer SUBMITTED BY:Troy Stephens,Public Utilities Director DATE:February 23,2026 MEETING DATE:March 9,2026 SUMMARY:On January 28,2026,two bids were received for Bid No.2526-08 Multi-Year Contract for Polymer which is used at the City’s Wastewater Plant.Bids were received from CedarChem,LLC and Polydyne,Inc. The lowest bidder,CedarChem,LLC met all speci?cations and document submittal requirements at a unit price of $1.53 per pound,including shipping. The period of the contract for Polymer shall expire ?ve (5)years after the date of commencement. The Contractor may cancel the contract at the end of the 3rdor 4thanniversary year,without cause, upon six (6)months prior written noti?cation to the City. BUDGET:Adequate funding for Polymer is budgeted in the Sewer Treatment Account #410-5508-535-5200. RECOMMENDATION:Adopt Resolution No.26-41. ATTACHMENT(S):1.Resolution No.26-41 2.Bid Tabulation for 2526-08 Multi-Year Contract for Polymer 3.Bid is on ?le with the City Clerk’s Of?ce APPROVED BY CITY MANAGER: Agenda Item #6.B. 09 Mar 2026 Page 33 of 55 RESOLUTION NO.26-41 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID 2526-08 MULTI-YEAR CONTRACT FOR POLYMER TO CEDARCHEM LLC;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,On January 28,2026,two bids were received for Bid No.2526-08 Multi-Year Contract for Polymer,a chemical agent used at the City’s Wastewater Plant;and WHEREAS,the lowest bidder,CedarChem,LLC met all speci?cations and document submittal requirements at a unit price of $1.53 per pound,including shipping;and WHEREAS,the period of the contract for Polymer shall expire ?ve (5)years after the date of commencement.The Contractor may cancel the contract at the end of the 3rd or 4th anniversary year,without cause,upon six (6)months prior written noti?cation to the City;and WHEREAS,adequate funding for Polymer is budgeted in the Sewer Treatment account number 410-5508-535-5200. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes awarding Bid 2526-08 to CedarChem, LLC; Section 2.The City Commission hereby authorizes the City Manager to execute the contract with CedarChem,LLC; Section 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 9thday of March,2026. 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Agenda Item #6.B.09 Mar 2026 Page 35 of 55 Page 36 of 55 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-42 to Award Bid 2526-05 Mary Street Drainage Improvements to The Kenton Group SUBMITTED BY:Adam Thornton,Public Works Director Steve Swann,City Engineer TODAY’S DATE:February 23,2026 MEETING DATE:March 9,2026 BACKGROUND:The purpose of this project is to select a Contractor to perform stormwater drainage improvements along Mary Street and portions of Stewart Street in Atlantic Beach.On January 28,2026,nine bids were received and opened for Bid 2526-05 Mary Street Drainage Improvements. The bids ranged from $774,040.30 to $267,971,with The Kenton Group being the lowest bidder. BUDGET:The cost for the project will be funded from the $415,000 currently budgeted in the Flood Control/Infrastructure Account #470-0000-538—63.00,under project number PW2624.This project will also be reimbursed at 75%under the Hazard Mitigation Grant Program (HMGP)administered by the Florida Department of Emergency Management. RECOMMENDATION:Adopt Resolution No.26-42. ATTACHMENTS:Resolution No.26-42 Bid 2526-06 Bid Analysis Bid 2526—06Bid Tabulation REVIEWED BY CITY MANAGER: Agenda Item #6.C. 09 Mar 2026 Page 37 of 55 RESOLUTION NO.26-42 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID 2526-05 MARY STREET DRAH‘IAGE IMPROVEMENTS PROJECT TO THE KENTON GROUP;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the purpose of this project is to select a Contractor to perform stormwater drainage improvements along Mary Street and portions of Stewart Street in Atlantic Beach;and WHEREAS,on January 28,2026,nine bids were received and opened for Bid 2526-05 Mary Street Drainage Improvements;and WHEREAS,the bids ranged from $774,040.30 to $267,971,with The Kenton Group being the lowest bidder;and WHEREAS,the cost for the project will be fully funded from the $415,000 currently budgeted in the Flood Control/Infrastructure Account #470-0000-538-63 .00,under project number PW2624.This project will also be reimbursed at 75%under the Hazard Mitigation Grant Program (HMGP) administeredby the Florida Department of Emergency Management. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby awards Bid 2526-05 Mary Street Drainage Improvements to The Kenton Group; SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with The Kenton Group and approve a Purchase Order to said vendor in the amount of $267,971; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 9thday of March,2026. 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XXXXXXXXXXXXXXXXXXX scam905E850 maatau?uunwEm 3am; ”MESH 3...:3— EMCO$m -95m Em Eon Em «238.5 3559::um“5:5qu XXX XESE—acn—=<.28:E.E coEEEnsm 5E5.%imammHZHEDDOG OHM—50m:— me-wnmnD:— GOu-uwv.9...— muzu1.35 NmO_X .mU«c 2...—5.2.3.5.3'4”» cad—€33 Nade?mma 5.31:» 263.38Nn—OTX Agenda Item #6.C.09 Mar 2026 Page 41 of 55 Page 42 of 55 /Wt CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-44 authorizing the City to renew 155 licenses of Microsoft Of?ce GCC (Government Cloud)from SHI International Corp.at a price of $37,682.05 with funds allocated in the Fiscal Year 2025-26 budget. SUBMITTED BY:Ronald Bautista,Director of Information Technology DATE:February 25,2026 MEETING DATE:March 9,2026 SUMMARY:Transitioning to Microsoft Of?ce 365 GCC has saved the City money, enhanced productivity and collaboration,and increased security.Funding for email technology infrastructure and software is budgeted annually,and this project is adequately funded in the Fiscal Year 2025-26 budget. BUDGET:$37,682.05 from Account No.001-1011-516-46—00. RECOMMENDATION:Adopt Resolution No.26-44. ATTACHMENT(S):Resolution No.26-44 SHI International Corp.quote APPROVED BY CITY MANAGER: Agenda Item #8.A. 09 Mar 2026 Page 43 of 55 Donna L.Bartle,City Clerk Approved as to form and correctness: RESOLUTION NO.26-44 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE RENEWAL OF 155 USER LICENSES OF MICROSOFT OFFICE 365 GCC (GOVERNMENT COMMUNITY CLOUD) FROM SHI INTERNATIONAL CORP.AT A PRICE OF $37,682.05 WITH FUNDS ALLOCATED IN THE FISCAL YEAR 2025-26 BUDGET (ACCOUNT NO.001- 1011-516-46-00);AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City utilizes Microsoft Of?ce 365 GCC (Govermnent Community Cloud)for its email server and software solution;and WHEREAS,Microsoft Of?ce 365 GCC provides an encrypted email cloud server,the latest Of?ce so?ware,and security updates;and WHEREAS,utilizing Microsoft Of?ce 365 GCC ensures that the Police Department complies with the Florida Department of Law Enforcement (FDLE)requirements;and WHEREAS,continuing to utilize SHI International Corp’s.Sourcewell technical catalog solution cooperative purchasing contract,the purchase of 155 licenses of Microsoft Of?ce 365 GCC from SHI International Corp.would cost $37,682.05. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City to purchase 155 licenses of Microsoft Of?ce GCC from SHI International Corp.at a price of $37,682.05,utilizing funds allocated in the Fiscal Year 2025-26 budget (Account No.001 -101 1-516-46-00). SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 9thday of March,2026. Curtis Ford,Mayor Jason Gabriel,City Attorney Attest: Agenda Item #8.A. 09 Mar 2026 Page 44 of 55 Pricing Proposal Quotation #:27159711 Created On:2/11/2026 Valid Until:2/27/2026 Microsoft Inside Account Manager -Public Sector KayLee DeBoer 290 Davidson Ave Somerset,NJ 08873 Phone: Fax: Email:MSSoutheastGov@shi.com Qty Your Price Total Shipping $0.00 Total $37,682.05 Alioth Duran 800 Seminole Road AtlanticBeach.FL 32233 United States Phone:(904)247-5800 Fax: Email:aduran@coab.us All Prices are in US Dollar (USD) Product 1 Of?ce 365 E3 GCC Per User -12 months 155 $243.11 $37,682.05 Microsoft-Part#:AAA-11650 Contract Name:Sourcewell—Technology Products &Solutions Contract #:121923-SHI Coverage Term:5/1/2026 —2/28/2027 Note:MPSA#0005846280 —12 months Due to the potential impact of any current or future tariffs,the price and availability of hardware items on this quote may be subject to change. Thank you for choosing SHl lntemational Corp!The pricing offered on this quote proposal is valid through the expiration date listed above.To ensure the best level of service,please provide End User Name,Phone Number.Email Address and applicable Contract Number when submitting a Purchase Order.For any additional information including Hardware,Software and Services Contracts, please contact an SHI inside Sales Representative at (888)744-4084.SHI lntemational Corp.is 100%MinorityOwned,Woman Owned Business.TAX ID#22-3009648;DUNS#61-1429481;CCR#61-243957G;CAGE 1HTFO Hardware items on this quote may be updated to re?ect changes due to industry wide constraints and ?uctuations. Thank you for choosing SHI lntemational Corp!The pricing offered on this quote proposal is valid through the expiration date set above.To ensure the best level of service,please provide End User Name,Phone Number,Email Address and applicable Contract Number when submitting a Purchase Order. SHI lntemational Corp.is 100%MinorityOwned,Woman Owned Business. TAX ID#22-3009648;DUNS#61-1429481;CCR#61-243957G;CAGE 1HTFO The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item. Additional Comments FL-City of Atlantic Beach Agenda Item #8.A. 09 Mar 2026 Page 45 of 55 Page 46 of 55 Agenda Item #8.B. 09 Mar 2026 Page 47 of 55 Agenda Item #8.B. 09 Mar 2026 Page 48 of 55 Agenda Item #8.B. 09 Mar 2026 Page 49 of 55 Agenda Item #8.B. 09 Mar 2026 Page 50 of 55 Agenda Item #8.B. 09 Mar 2026 Page 51 of 55 Agenda Item #8.B. 09 Mar 2026 Page 52 of 55 Agenda Item #8.B. 09 Mar 2026 Page 53 of 55 Agenda Item #8.B. 09 Mar 2026 Page 54 of 55 Agenda Item #10.A. 09 Mar 2026 Page 55 of 55