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Home My WebLink About05-26-26 Amended Agenda City of Atlantic Beach Amended Agenda Regular City Commission Meeting Tuesday, May 26, 2026 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Regular Commission Meeting held on May 11, 2026. 5-11-26 Regular City Commission Draft Minutes 5 - 21 * 1.B. Approve minutes of the May 2, 2026 Town Hall. 5-2-26 Town Hall Draft Minutes 23 - 34 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT * 2.A. Boys and Girls Club Report 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (May - July 2026) 90-Day Calendar (May - July 2026) 35 - 38 3.B. Beaches Town Center Lighting * 3.C. Marsh Oaks Community Center 3.D. Tree-Protection Code Update * 3.E. Watering Restrictions 3.F. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) 4.B. National Police Week Proclamation (Mayor Ford) National Police Week Proclamation 39 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS Page 1 of 138 Regular City Commission - 26 May 2026 None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS * 8.A. RESOLUTION NO. 26-60 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING A CONTRACT FOR CITY MANAGER EXECUTIVE SEARCH CONSULTANT SERVICES AND AUTHORIZING THE CITY ATTORNEY TO NEGOTIATE A CONTRACT AND FEE AGREEMENT WITHIN THE PARAMETERS OF THE PROPOSAL; AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT. Resolution No. 26-60 41 - 55 8.B. RESOLUTION NO. 26-67 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A TASK AUTHORIZATION WITH JONES, EDMUNDS & ASSOCIATES, INC. TO IMPLEMENT THE ASSET MANAGEMENT SYSTEM SOFTWARE PROGRAM; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE Resolution No. 26-67 57 - 72 * 8.C. RESOLUTION NO. 26-68 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ESTABLISHING THE CITY’S FISCAL YEAR 2026-27 PRIORITIES; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-68 73 - 76 * 8.D. RESOLUTION NO. 26-70 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, TO APPROVE CHANGE ORDER #1 FOR THE 2526-05 MARY STREET DRAINAGE IMPROVEMENTS PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-70 77 - 83 * 8.E. RESOLUTION NO. 26-71 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING A MULTI-YEAR CONTRACT FOR FARMERS MARKET OPERATOR SERVICES TO DIG LOCAL NETWORK, INC., A 501(c)(3) NONPROFIT ORGANIZATION, SUBJECT TO THE TERMS AND CONDITIONS SET FORTH IN THIS RESOLUTION. 85 - 100 Page 2 of 138 Regular City Commission - 26 May 2026 Resolution No. 26-71 * 8.F. RESOLUTION NO. 26-72 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING WATER SERVICE REPLACEMENTS FOR THE 1800 BLOCK OF SEMINOLE ROAD; AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-72 101 - 105 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS 10.A. PLAT25-0002 Request for a plat approval as required by Chapter 24, Article 4 of the Code of Ordinances within the residential general, multi-family (RG-M) at re # 169700-0010 for 0 Seminole Road. PLAT25-0002 107 - 138 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should Page 3 of 138 Regular City Commission - 26 May 2026 contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 4 of 138 Regular City Commission May 11, 2026 MINUTES Regular City Commission Meeting Monday, May 11, 2026 - 6:00 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, Interim City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) PLAT APPROVAL DEFERRED Mayor Ford announced that the plat approval application for 0 Seminole Road, which had been publicly noticed but was not included on the agenda, would be deferred and re-noticed for the May 26, 2026 meeting. CA Gabriel clarified that, as a replat application rather than an ordinance, the item would require only one hearing on May 26. 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting held on April 27, 2026. The Commission approved the minutes as submitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT The following speakers provided their comments: Roy Schleicher Ellen Glasser passed around a photo (which is attached hereto and made part of the official record as Attachment A). 5-11-26 Attachment A Page 1 of 17 Agenda Item #1.A. 26 May 2026 Page 5 of 138 Regular City Commission May 11, 2026 2.A. National Public Works Week Proclamation Mayor Ford presented the proclamation (which is attached hereto and made part of the official record as Attachment B) to Chris Barron, Administrative Coordinator, and Angela Irizarry, Public Works Inspector and GIS Coordinator, on behalf of the Public Works Department. 5-11-26 Attachment B 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (May - July 2026) There was a CONSENSUS to accept the 90-Day Calendar including the addition of budget workshops scheduled for 6:00 p.m. on June 29, July 20, and August 19, 2026. 3.B. Tree Protection Code Update CM Hogencamp reported on agenda items 3B - 3E as detailed in a handout (which is attached hereto and made part of this official record as Attachment C) and answered questions from the Commission. 5-11-26 Attachment C 3.C. Stormwater Master Plan Update 3.D. Marsh Oaks Community Center Update CM Hogencamp mentioned that workshop dates would be provided to the Commission within two weeks. He also confirmed that nearby residents would receive direct notice and that the City would utilize its communication platforms to broadly publicize the workshops. 3.E. Other Reports Staff was directed to provide the Commission with an update at the next meeting regarding the Beaches Town Center streetlight project, including the procurement timeline and any identified budget impacts. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) The Commission discussed narrowing a pool of eight firms and identifying additional information needed for selection. CA Gabriel advised that commissioners may submit questions to HR individually, but any staff-compiled information must be included in the public agenda packet and not discussed among commissioners in compliance with Sunshine Law requirements. CONSENSUS direction: Page 2 of 17 Agenda Item #1.A. 26 May 2026 Page 6 of 138 Regular City Commission May 11, 2026  Commissioners will email HRD Blanco their preferred firms and questions by May 15 (or no later than May 20).  HR will compile responses, conduct follow-up research as needed, and include an analysis in the May 26 agenda packet.  HR Director and the Procurement Manager are requested to attend the May 26, 2026 meeting to present findings and support discussion. Mayor Ford requested staff also review references from comparable municipal placements, including Fernandina Beach and Orange Park. Commissioner Kelly  Inquired about timing for city hall ethics training; CA Gabriel advised no date is set, likely not until fall, and noted interim training is available through the Florida League of Cities. Commissioners will be notified once scheduled.  Referenced a nationwide effort to read the Declaration of Independence on July 8 and suggested incorporating a reading into the City’s July 11 event. The Commission expressed consensus support. Commissioner Ring  Noted the recent town hall meeting was productive.  Inquired about the upcoming Form 1 financial disclosure deadline of July 1. CA Gabriel confirmed filings are completed electronically and commissioners should receive email notifications, and he will confirm timing with the State Ethics Commission. Commissioner Grant  Provided a brief update on the Beaches Town Center Agency streetlight project.  Reported concerns regarding material accumulation at the City yard off Selva Marina, including aggregate and stone from recent projects. CM Hogencamp acknowledged the concern and will follow up. Mayor Ford  Raised a concern regarding unintended impacts of a 2024 code amendment reducing maximum driveway width from 22 to 20 feet at the street, noting potential challenges for homeowners with existing wider driveways. He suggested exploring options such as permeable pavers to balance property needs with stormwater objectives. 4.B. Professional Municipal Clerks Week Proclamation (Mayor Ford) Mayor Ford presented the proclamation (which is attached hereto and made part of the official record as Attachment D) to CC Bartle and DCC Nichols. 5-11-26 Attachment D 4.C. National Safe Boating Week Proclamation (Mayor Ford) Mayor Ford made brief remarks about the proclamation (which is attached hereto and made part of the official record as Attachment E). 5-11-26 Attachment E Page 3 of 17 Agenda Item #1.A. 26 May 2026 Page 7 of 138 Regular City Commission May 11, 2026 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Approve Resolution No. 26-63. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ASSIGNING A TASK AUTHORIZATION TO GEOSYNTEC CONSULTANTS, INC. FOR PROFESSIONAL SERVICES TO DESIGN, PERMIT, AND SUPPORT THE BIDDING PHASE OF SIX DUNE WALKOVERS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (No.) 26-63 (Consent Agenda Item 6A as written). Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-69 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF JACKSONVILLE AND THE CITY OF ATLANTIC BEACH FOR THE USE OF A DISASTER DEBRIS MANAGEMENT SITE; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Adopt Resolution No. 26-69. Motion: Bruce Bole Second: Candace Kelly Page 4 of 17 Agenda Item #1.A. 26 May 2026 Page 8 of 138 Regular City Commission May 11, 2026 Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER None. 13. ADJOURNMENT The meeting adjourned at 7:13 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:_________________ Page 5 of 17 Agenda Item #1.A. 26 May 2026 Page 9 of 138 Page 6 of 17 Agenda Item #1.A. 26 May 2026 Page 10 of 138 Attachment A to 5-11-26 Minutes Page 7 of 17 Agenda Item #1.A. 26 May 2026 Page 11 of 138 Page 8 of 17 Agenda Item #1.A. 26 May 2026 Page 12 of 138 Attachment B to 5-11-26 Minutes Page 9 of 17 Agenda Item #1.A. 26 May 2026 Page 13 of 138 Page 10 of 17 Agenda Item #1.A. 26 May 2026 Page 14 of 138 CITY OF ATLANTIC BEACH OFFICE OF THE CITY MANAGER 800 Seminole Road Atlantic Beach, Florida 32233 (904)247-5817 City Manager’s Community Update Date: May 11, 2026 To: The Atlantic Beach Community and City Commission From: Kevin Hogencamp, Interim City Manager/khogencamp@coab.us This report provides an update on some primary administrative and community-focused initiatives underway in our office. Our office remains focused on maintaining momentum across key programming, infrastructure, environmental, and intergovernmental projects. City Manager’s Community Updates, including related links, are available on the City’s website and across official digital channels. 1.Tree Protection Code Update Following up on the Commission’s discussion at the recent town hall, staff intends to present a draft ordinance by June 8 focusing on the immediate preservation of our old-growth maritime forest, specifically our iconic live oaks. This represents the first phase of a two-phase approach which includes automatically designating all maritime trees over a certain DBH as protected landmark trees requiring double mitigation for removal; requiring a certified arborist's "Statement of Infeasibility" for removals; and introducing a 30- day "time-out" period before any landmark tree is removed. Ultimately, staff will need the City Commission to define the specific size requirements for landmark trees. We continue to solicit public input on prospective tree-protection code changes and request that the Commission provide any alternative direction by the May 26 meeting to ensure staff’s draft remains aligned with Commission goals. 2.Stormwater Master Plan Update Staff is collaborating with our consulting partner to finalize a draft scope of work for the Stormwater Master Plan update, which is expected to be complete within the next month. Because the project involves federal HMGP funding, we anticipate initiating a competitive procurement process via a formal Request for Qualifications (RFQ) to ensure full compliance and minimize risk. 3.Marsh Oaks Community Center Update The Marsh Oaks Community Center is entering its final development phase, with J. Howard Construction beginning immediate work on parking lot replacements and site clearing. This phase includes removing old fencing and vegetation to better integrate the center with Beaches Veterans Memorial Park. The parking improvements are primarily funded by a Community Development Block Grant and are expected to take 60 to 90 days to complete. While building construction wraps up, the project will also introduce a new community garden in preparation for a grand opening this September. Residents will soon Attachment C to 5-11-26 Minutes Page 11 of 17 Agenda Item #1.A. 26 May 2026 Page 15 of 138 be invited to participate in workshops to help define the programming and operational strategy for the new facility. 4. Farmer’s Market Operator Staff has successfully negotiated the framework of an agreement with the nonprofit Dig Local Network that is slated to be presented for City Commission consideration on May 26. 5. Public Safety Success: Multi-State Missing Person Recovery Our Police Department successfully located a missing adult recently following a complex multi-state search operation. By leveraging our Flock License Plate Reader (LPR) technology, officers tracked the individual’s vehicle through West Virginia and North Carolina in real-time. Our Emergency Communications Officers coordinated seamlessly with the North Carolina Highway Patrol, utilizing emergency cellphone pings to pinpoint the individual’s exact location in Fayetteville. The individual was safely transported to a local hospital. This outcome is a testament to the vital role that advanced technology and inter-agency cooperation play in ensuring the safety of our community members. 6. Jack Russell Park Court Closures: Resurfacing Project To maintain our high standards for recreational facilities, the basketball and tennis courts at Jack Russell Park are undergoing necessary resurfacing. Please note the following schedule (weather permitting): • Basketball Courts: May 11 – May 15 • Tennis Courts 1 & 2: May 18 – June 26 • Tennis Courts 3 – 6: May 4 – June 26 • Note: Courts will reopen as soon as the surfaces are cured and safe for play. We appreciate the community’s patience as we improve these popular amenities. 7. Staff Achievement: Certified Local Government Communicator Recreation Associate Veronica Oullette was among the inaugural cohort of professionals statewide to earn the Certified Local Government Communicator (CLGC) credential. Developed by the Florida Municipal Communicators Association, this certification recognizes staff who excel in building public trust through strategic, transparent messaging. Veronica’s achievement underscores our city's commitment to ensuring our residents are well-informed and their voices are heard. 8. On the Calendar: • Dancin’ in the Street: 11 a.m.- 9 p.m. Saturday, May 16, Beaches Town Center. Featuring live music, food trucks, and local vendors. Roads in the area will e closed. • Memorial Day Ceremony: 9 a.m. Monday, May 25, Beaches Veterans Memorial Park Attachment C to 5-11-26 Minutes Page 12 of 17 Agenda Item #1.A. 26 May 2026 Page 16 of 138 CITY OF ATLANTIC BEACH Mission The place to be -- through exceptional public services. 2040 Vision In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character, and we understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi-use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. City Commission Priorities In 2018, the Atlantic Beach City Commission began undertaking an annual exercise that establishes priorities for city government. This endeavor is facilitated by Atlantic Beach resident Linda Lanier, who volunteers her services. Attachment C to 5-11-26 Minutes Page 13 of 17 Agenda Item #1.A. 26 May 2026 Page 17 of 138 Page 14 of 17 Agenda Item #1.A. 26 May 2026 Page 18 of 138 Attachment D to 5-11-26 Minutes Page 15 of 17 Agenda Item #1.A. 26 May 2026 Page 19 of 138 Page 16 of 17 Agenda Item #1.A. 26 May 2026 Page 20 of 138 Attachment E to 5-11-26 Minutes Page 17 of 17 Agenda Item #1.A. 26 May 2026 Page 21 of 138 Page 22 of 138 Town Hall May 2, 2026 MINUTES Town Hall Meeting Saturday, May 2, 2026 - 10:00 AM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Mayor Pro Tem Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, Interim City Manager (CM) Michelle Weippert, Records Management Specialist (RMS) 1 TOPICS FOR DISCUSSION AND PUBLIC COMMENT Tree protection code improvement opportunities Mayor Ford discussed the importance of trees and presented a handout (which is attached hereto and made a part of the official record as Attachment A). The following speakers provided their comments to the public: Ellen Glasser Amy Palmer Sara Milo Mark Gabrynowicz Sara Boren distributed a handout that was given to the commission (which is attached hereto and made part of the official record as Attachment B). Bruce Andrews 05-02-26 Attachment A 05-02-26 Attachment B 2 PUBLIC COMMENT - OPEN TOPICS The following speakers provided their comments: Leurie Lee Jackie Beckenbach Page 1 of 12 Agenda Item #1.B. 26 May 2026 Page 23 of 138 Town Hall May 2, 2026 Ron Taylor Bootsy Haas Penny Rauckis (Unknown Speaker) Anastasia Houston Bruce Andrews Mark Gabrynowicz Sara Milo Sara Boren (Unknown Speaker) ADJOURNMENT The meeting adjourned at 12:00 PM. Attest: Date Approved: ______________________________ Michelle Weippert, Records Management Specialist Curtis Ford, Mayor Page 2 of 12 Agenda Item #1.B. 26 May 2026 Page 24 of 138 Tree Protection Code Improvement Opportunities City of Atlantic Beach I May 2026 This City staff-prepared document is a compilation of recommendations from residents, the Environmental Stewardship Committee, City Commission members, staff, builders, and regional best practices. While an effort has been made to include all recommendations, similar items have been consolidated to improve the report's clarity and conciseness. This report is not a blanket proposal; rather, it serves as a toolkit to inform the community's critical conversation on strengthening Chapter 23 of the City Code. Our goal is to preserve our maritime forest with a specific focus on the preservation of live oaks. I.Protecting Heritage Trees and High-Value Canopy Focusing on preservation mandates and financial safeguards for our most significant natural assets. 1.Automatic Heritage Status: Eliminate voluntary designations. Automatically classify all maritime trees 30" DBH as "Heritage Trees." 2.Oversight: Require City Commission approval for removal permits. Design-Around Mandates: Require a certified "Statement of Infeasibility" to prove tree coverto Bond Surety a Performance paired unavoidable, is removal with potential construction damage or negligence. 4.Expanded Heritage Umbrella: Update criteria to include more trees based on age, ecological significance, and a Species Value Rating (e.g., Champion/Landmark status) to prioritize superior crown density. 5.Preservation Reform:Funding Rebrand the Tree Conservation Fund to the "Tree Trust Fund." Use adjusted mitigation fees to fund a Conservation Easement program, purchasing development rights on private lots to save high-value trees. 6.Setback Protections: Prohibit tree removal within required setbacks to maintain vegetative buffers. 7.Retention Mandate: Require a 20% Canopy Retention mandate for all projects to prevent clear-cutting. II.Balancing Property Rights & Stewardship Providing flexibility and incentives to encourage a "Maritime Forest-First" approach. 8.Administrative Flexibility: authority allowto Manager City the Grant automatic setback variances (e.g., shifting structures) if it results in saving a protected tree. 9.Financial Stewardship Incentives: Offer rebates or mitigation relief for property owners who enter long-term preservation covenants or already maintain a significant existing canopy. Attachment A to 5-2-26 Minutes Page 3 of 12 Agenda Item #1.B. 26 May 2026 Page 25 of 138 10.Strategic Replanting Credits: Implement a sliding scale for mitigation; offer double credit for maritime species (Live Oaks) and 100% Florida-Friendly plans, while reducing credits for palms or non-natives. 11.Site Feasibility Solutions: Establish a Total Mitigation Cap for space-constrained lots and permit planting in stormwater areas and rear yards to maximize available on- site canopy. Ill. Technical Design and Enforcement Strengthening physical protections and closing procedural loopholes. 12.Enhanced Root and Canopy Protection: Expand the Critical Root Zone (CRZ) to 10 feet for standard trees and 15 feet (or 50% of drip line) for Heritage Trees. Require steel plates or heavy mulch to prevent soil compaction. 13.Rigid Protection Barriers: Mandate durable, non-moveable fencing for protection zones. Any canopy reduction for clearance requires City approval and specific pruning prescriptions. 14.Closing the "Lot Split" Loophole: Require a full tree survey prior to any lot split; deny splits or restrict building envelopes if the proposed property line bisects a Heritage Tree. 15.Standardized Maintenance: Clarify pruning definitions to ban "topping." 16.Recovery: Require all replacement trees to meet a 4" DBH minimum with specific spacing requirements to ensure long-term survival. IV.Community Character and Operations Codifying the long-term vision for Atlantic Beach. 17.Citywide Canopy Goals: Formally adopt a Tree Canopy Coverage Goal in the Comprehensive Plan (targeting 2040-2050). 18.Corridor Protection: Expand the Historic Corridor protection to include Seventh Street. 19.Administrative Enhancements: Increase construction permit fees to fund dedicated mitigation oversight and site inspections. 20.Mitigation Accountability: Require formal mitigation plans to be submitted within 30 days of calculation to ensure timely replanting and compliance. Attachment A to 5-2-26 Minutes Page 4 of 12 Agenda Item #1.B. 26 May 2026 Page 26 of 138 Attachment A to 5-2-26 Minutes Page 5 of 12 Agenda Item #1.B. 26 May 2026 Page 27 of 138 Attachment A to 5-2-26 Minutes Page 6 of 12 Agenda Item #1.B. 26 May 2026 Page 28 of 138 Policy Roadmap + Key Findings 01 Take Stock of • Mature Trees Key Findings: 1. Mature urban trees are undervalued. 2. Publicly available city-wide data on tree loss and new plantings aids in tree preservation . 3. Involving certified arborists in initial project design enables creativity and flexibility. Adopt Baseline Protections Key Findings: 7. Baseline policies and laws establish a necessary foundation for preserving mature trees on private lands. Engage Stakeholders Key Findings: 4. Increasing density can accommodate the retention of mature urban trees. 5. Tree preservation can provide a return on investment. 6. Mature urban trees provide collective benefits beyond and across private property lines. 04. Provide Support Key Findings: 8. Incentives, financial support, and technical support can aid in the achievement of baseline protection standards . POLICY ADVISORY I STRATEG IES TO VALUE AND RETAIN MATURE URBAN TREES ON PRIVATE LANDS PAGES Attachment B to 5-2-26 Minutes Page 7 of 12 Agenda Item #1.B. 26 May 2026 Page 29 of 138 ''What policies can cities pursue to preserve mature urban trees on private lands?'' In very simple terms, this policy advisory advocates for cities to take four steps to preserve mature urban trees : take stock of existing trees, engage stakeholders , adopt baseline protections, and provide incentives and financial and technical support to help landowners achieve baseline protections. All of these steps have been implemented by various localities but rarely comprehensively to address all four steps to effectively communicate , evaluate , and track prog ress towards the preservation of mature trees on private lands. The first three steps create a foundation for tree pmtection and include assessing the state of existing mature trees, taking meaningful steps to engage stakeholders, and providing a regulatory baseline to ensure that mature·trees are protected. The underlying fourth step involves the creation of mechanisms to support private parties in achieving these protections through incentives and financial and technical support. The following discussion of key findings seeks to provide assistance , information , and support to cities looking to implement all four elements of the policy advisory roadmap. City Action Sequence: Mature Tree Protection 1: Take Stock of Existing Assets 4: Reinforce with Incentives, Financial Support, and Technical Support Mechanisms t t ___ J J ----· (i) ►. rr-rr- -+I - Attachment B to 5-2-26 Minutes Page 8 of 12 Agenda Item #1.B. 26 May 2026 Page 30 of 138 Step 3 Table: Baseline Regulatory Protections for Mature Trees Note: Full table with citations included in appendix Trees beyond a minimum size Special Tree Designation Designate special protection zone Minimum canopy % with emphasis on existing trees Green retention policy with emphasis on existing trees Tree Permit Public Notice Tree Preservation Plan Tree Service Provider Registration Trees beyond a minimum size on private lands are protected from removal except in limited circumstances Special protection for trees beyond a specified size or age, such as heritage tree designation Retention in high-value locations (such as steep slopes, riparian/wetland buffers, historic districts, and commercial corridors) Specified retention of mature trees in minimum canopy requirements Prescribed minimum levels of green infrastructure that provide enhanced credit for retention of existing trees Permit required to prune or remove protected trees on private lands Public notice required prior to tree removal Pre-development plan prepared by certified arborist designating mature trees for protection during development Registration and oversight of tree service providers to regulate compliance with tree protection regulations • Austin Tree Protection • Toronto Private Tree Bylaw • Atlanta No Net Loss of Trees Policy • San Francisco Significant and Landmark Trees • Washington , DC,l2P.ecial , and Heritage Trees • Atlanta SP.ecimen Tree • TamP.a SP.ecimen and Grand Trees • Portland overlay Zones and Plan Districts • Asheville SteeP. SloP.e Zone • Asheville Tree CanoP.,Y. Preservation Reguirements • Portland Onsite Density Reguirements • Boone (NG Preservation of Existing Trees • Seattle Green Factor • lndianaP.olis Green Factor • Austin Tree and Natural Area Protection • San Francisco Permit to Remove Landmark and Sign ificant Trees • TamP.a Tree Permits for Pruning and Removal of Protected Trees • Atlanta Posting of Notice of Tree Removal • Portland Public Notice Reguired to Remove Tree Over 36" Diameter • Austin Tree and Natural Area Protection • Norfolk Tree CanoP.,Y. Plan • Portland Tree Plan Reguirement • Seattle Tree Service Provider Registration • Q!Y. of Falls Church ~ Tree Contractor Bond POLICY ADVISORY) STRATEGIES TO VALUE AND RETAIN MATURE URBAN TREES ON PRIVATE LANDS n, ...... ~ 10 Attachment B to 5-2-26 Minutes Page 9 of 12 Agenda Item #1.B. 26 May 2026 Page 31 of 138 Step 3 Table (Cont.) Fines "Stop Work" Orders Restrictive Covenants Conservation Easement Public Ownership, Private Management Specifications for root zone and crown protection Tree Protection Board Financial penalties for removal of mature trees without approval Ability to issue stop work to prevent removing mature tree without approval Property deed restriction required by locality or adopted voluntarily to protect mature t rees Property easement provided to protect mature trees or to allow access for care and maintenance Programs to permit private management of mature trees on public property, or vice-versa Designation and fencing of area protected from construction impacts Required posting of a monetary bond to guarantee tree protection during construction , and if the tree is harmed, the party will reimburse for the loss • Washington , DC , Penalty for Removal of ~P.ecial Tree without Permit • TamP.a Failure to Obtain Tree Permit • Wash ington , DC , Urban Forest Preservation : Enforcement • Atlanta Injunctive Relief • Portland Enforcement Actions • Seattle Covenant Reguired for Trees Protected 12.Y. Mod ified DeveloP.ment Standards • Ventura County (CA) Restrictive Covenant to Guarantee Protected Tree Mitigation • Atlanta Conservation Easement and Fee SimP.l e Donation • San Francisco Street Parks • Portland Green Streets • Atlanta Root Save Area • Portland Tree Protection SP.ecifications • Miami Tree Protection Bond • Q1Y. of Redmond ('t:!f:,) Performance Bond • Q1Y. of Falls Church (YA) Tree Preservation and Maintenance Agreement and Bond POLICY ADVISOR Y I STRAT EGIES TO VALU E AND RETAI N MATURE URBAN TREES ON PRIVATE LANDS PAGE 20 Attachment B to 5-2-26 Minutes Page 10 of 12 Agenda Item #1.B. 26 May 2026 Page 32 of 138 Step 4 Table: Incentives, Financial and Technical Support Policy Mechanisms Note : full table with citations included in appendix ~~,n•,,··,•·•:t"-"~"•,,,-,j. """"··--. ' • •,·• .. ,.. ., • • r .. ~4'\ .. ,,.,;-4'7-,:;•(,-~ ·'."'-r-· ~•-,~·,,.~~ft~ .;.:·r.-i-' .. 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[(,_ •r.v .:,..']";;~~ ... ~ Tf'' ,;~,--.'/•. ,~A~,rr:•f1 ~<i.j•~, ,._ .. ~ .. :.; !);.,•~~\r>~,..fv.;,dt.~ ,: ,,, ,• ,.~.-:-.<1~tl::i1"i ~ ~--f~i, ~ .~.~~;11[;\~~ ... -if•1' .. \.,:,·.:;,h::) /:J,",-\t~t«;-_> --~r tfa~~'!:;,;.;;;t1r: ~v ~:. ·:"~ ., , , Creating Value for Retaining Mature Trees on Private Lands Transfer of Development Transfer of development density lost from mature tree protection to Rights another parcel Increased density above that allowed by code in exchange for the Density Bonuses preservation of mature trees Carbon Capture and Mechanism that allows landowners to monetize the carbon sequestration and biodiversity benefits of preserving large mature Biodiversity Credits trees Regulatory Flexibility for Development Retaining Urban Trees Flexibility in Site Design and Allowed departures from site design requirements to allow for the Regulatory Compliance preservation of mature trees Expedited/Streamlined Provide faster/less process in exchange for tree preservation Approval Alternative Equivalent Approva l of non-standard designs that protect mature trees Compliance Financial Support Reduced Tax Liability Lower tax rate for property that retains mature trees Tax Credits Tax credit to aid in preservation and maintenance of mature trees Fee Reductions Reduction in local government fee for retention of mature trees ··- . . . . . . . . . . . . . . . ";_-~,. :· ..; J ~ .. --.. -··,.· •;;:. ' ,.•. ·~;--•• j -· ~ .,_ ·' . :,, . ., ,. ~-::.r .. -. '· PQrtlgnd Trnnsferntile FIQor Areg Rg!iQ DensilY..lli!D.J.!.:i Segttle Building.!:!filght BQnus Segnle FIQQr 8reg BgliQ DensilY..lli!n!.!.:i Lakewood rt/..A) Tree Preservation ln~entives 8llan1s car!1Qn Credit PrQgrgm .!SiJ1g.QrunJy !,.!rggn FQrest PreservatiQn PrQj~ !.Q!ldQn !;liQd1versi!Y. Ne! !:;igin Credi! sea111e Reguiremgn1s fQr Tree~ Wheo De:ielQR!!lfilll PrOP.OSed ~gn1a !;lgrQgrg 8ffQr!lgtile HQusing ~1regmlined 81mrova1 8YS!in Al!er□gli'.1'.e E!,1!,!ivalen1 CQmlllill]£e_ Qn1ariQ Mgnaged FQr!;!i;it Ti,!l!; tn~e □live PrQg!fil!L HgWgii Ex~eP.liQ[lal Tree TgX Dedu~liQn Qty Qf Alexandrtg (VA) stormwater V!lli!Y. Fee Credit Santa Clara ValleY. lnterceP.tor Tree Credit Seanle Drain51ge Fee "Low lmP.act'' DiscQun1 PO LI CY ADVISO RY I STRATEGIES TO VALUE AND RE TAIN MATUR E URBAN TREES ON PRI VATE LANDS PAGE 29 Attachment B to 5-2-26 Minutes Page 11 of 12 Agenda Item #1.B. 26 May 2026 Page 33 of 138 Step 4 Table : Incentives, Financial and Techn ical Support Policy Mechanisms Note: full tab le with citations inc luded in appendix t°$,";;~•·:;'1•--: . ,.,.~ ~ .-..,.. .. , " '" ' ,, ~ -ff"":'.' 1 ~ • --·-• -,,··'"·.., ·,•·n:-1r"'1~:~=.-,,'1/",•'?"·"'~:-:<1;•:.s""r-"'w.:lf;;z,,,e1:!'i<~~---~~m~m- -• -:·_ .·: • '. / .:::,:•. -)':):? /:?::'. ~;:.·;··; ,_,: : } ,; x·:·~,, ,f'.t~~ ~ ·~~/·~:_~ .. ·~•2t~~ ~::·!~~::~ii~? -,· -·-· --. ---· .. Dedicated Protection Funding Mechanisms . Fairffil\ Coun!YJVA) Tree Preservation and Planting_ Designated Fund Fund created from city revenues specifically dedicated to green E.!.!.OQ_ infrastructure, including preserving mature trees . Austin Urban Forest Grant . Portland Pe[ctint for Green Fund Impact Bond Levy of bond to raise revenue for dedicated purpose . washi ngton DC Envi ronmental Impact Bonds . Ra leigh Parks Bond Referendum Land Transfer Tax Tax imposed by city when real estate title is transferred used to fund . Nantucket Real Estate Transfer Fee conservation Green Benefits District Vo luntary tax district to support investments in green infrastructure . San Francisco Green Benefit Districts Tax Increm ent Financing Directed investment of future property tax gains to fund preservation of . Q1Y. of Rockford {IL} TI F Po licy mature trees . Austin Wa ller Cree~ T~ Increment Financing_ Self-taxing district established by property owners to enhance . lM!S.!li.ngton DC Business Improvement Districts Business Improvemen t District . Center Ci!Y. District (PhiladelQhia) Plant Center Ci!Y. commercial area through maintenance and care of existing trees Program Individual Homeowner Support . l]gfild...(QB) Incentive Funding to Maintain DesigQfileQ Tree conservation payment Payment to ind ividua l homeowner to care for and maintain mature tree J:!er.ilage..I[ee_ . London (Ontario) Tree CanoP.Y. Conservation Program . Vi rginia DOF Hardwood Initiative cost-Share Program35 Technical Support . Char lotte CanoP.Y. Care Program._ . Manassas f.Y.A) Education, advice. and assistance Tree care and maintenance Prog ram to provide direct assistance for main tenance of matu re trees . Re Leaf Char1011esvi ll e Tree Preservation 36 . Virg in ia DOF Homeowne r Assistance for Urban and Co mmunity Forestry . Treesilience 35 The Hardwood Initi ative Cost-Share Progr am provides cost share to private landown ers (individuals, companies, LLCs, NGOs) who complete eligibl e hardwood management practices as recommended by a DOF forester. 36 Program offering free tree care to preserve mature trees in two low-income areas of Charlottesville, VA. POLICY ADVISORY I STRATEGIES TO VALUE AND RETAIN MATURE URBAN TREE S ON PR IVATE LANDS PAGE 30 Attachment B to 5-2-26 Minutes Page 12 of 12 Agenda Item #1.B. 26 May 2026 Page 34 of 138 AGENDA ITEM:90-Day Calendar for the City Commission CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Accept the 90-Day Calendar for May 2026-July 2026 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (May 2026—July2026) TODAY’S DATE:May 13,2026 MEETING DATE:May 26,2026 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. Please note that the 2026 City Commission budget workshop meetings have been scheduled for' 0 Monday,June 29 at 6pm 0 Monday,July 20 at 6pm 0 Wednesday,August 19 at 6pm Please note that the 2026 town hall meetings have been scheduled for: 0 Saturday,July 18 at Gail Baker Community Center 0 Saturday,October 17 in the Commission Chamber BUDGET:None REVIEWED BY CITY MANAGER: SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager Agenda Item #3.A. 26 May 2026 Page 35 of 138 _n @— Automul?van—2:838E2g96953ES»3me 59.322...Sawingmumzuk/:5:ma?a?:amsky?Autumui95E StandEm:E3503 2:5 Cram35:522823/m0 gowomcEQYNVinn—2:EmEocmDon: 88 Cain—DOOM 2:52.28m Em N 03meme 300mm Eu?oocomcm 2.00 WH—U .w4nHMDH/«mkw/«QSEE‘Qmmb:9CHEM—ZQQDQ .CHHmmPH K <9 ZOE mun?to?oz 885 woo—toNED Emméooz PEGU005 am mm .owth221$ Ego $20ERAn5swam m— Em0 =552::momma 4?.-grow55 Enc mEmomF865; mm 380225 Eam 838$E2 9803BS: 525odmz a 3 Enc .850aEmEmBBw 3555235 rm ow Eno .350QEmEmBBw _B=oEcot>:m 2 Aw:_m..uo>:© En cone :oGEEEoU 36 cm :5 o EmomEDEQOESQ bEs?EoO 9 Eu 0 ooEEEoU 83—20 .cosmobum,mt< N_ 02mmEtoEoSH ma?vuv>monomumv Eu 0 >noEobUawn3.5.802 mm Ab?v?uoéc Ea 006 20638800 £0 \;. 02mm:ommzy: En WEN o— Ev—EE9.35» 320 2%3 Eu 0 EEZ 23.59% Cram:mmmsmv En WEN o— ,?xEE Egg.» .nN 3.5m :umws‘mv Ea Néa o‘— Ev—EEwazEwm 3.5m :ommzmv Em N-Emop ?sts—2 EDGE“: 2 En:EQEEOV En—c F3200 Ecztswcom 3.5;:ommsmv Ea NEE 2 6x32 mBEaum ?1 v Agenda Item #3.A.26 May 2026 Page 36 of 138 I .‘f \:;‘‘9 a #, 'n -u \ . -; h 25 :565%203m 98 £5:Ivcmm Eu 3 8302@38on283mossyEm:@5283 2:5 Augmoi“Emi—guanoEm2E2253Em? 38 8i Em o QED QEmEaBBm 3:05:83an 3 Emmi—O203G E9 0 amt/w En c Enem—EuEmoERuO bEsEEoO S 20592200 MEL— ><QMHDH<wM42D:\w/u?mmm::.C..Qw22n?3/Hr497,”.Z3;..CmQ ZOHa V4.9 ZDm Swab 233 Sn 0 £wa ormsoQ< GEE€33: Ea NEE 2 8x32 835$ 35 53% En NEE 9 “of“2 ?out—Wm 93m $33: Em N.Em3 “BEN—2vacuum 3 SE @8239 En c 95250 Eowtawnom 0E;€53: Em Némm OH “BEE 828mm Eu 0 Sn 0 Guomboéb QED mEmeBBm ooEEEoU 8330 En 036 Eno?cegam deranged “mg nommmmEEoOb6 3 Sn 3on Q3810 3 Swwsm comeEEoU b6 om A?ombgab Em oono :o?mmEEoU 35 NN \QEEE ?aovaocg 886 8&5 36 Agenda Item #3.A.26 May 2026 Page 37 of 138 1226 .3225036388005meENOVEmC.wcuoo?=a:Esorr m—E‘amREESEmc??u>monomum:Saga 25333303:52.50 2 8% 3 En N Em o 855$me ??omm QED m?mwu?s?m 30585?qu 250 Eno?cohém momma233 Sn w-mmocmooom?g VHHU ‘w/‘Dmp?/‘w%4Q§:,w/.«.QmMDTE.,C‘QmmZQm?y/,w/HE,3DH .W?QZOH/a kw/‘uQZDm Emw .850mEmEmBBm EEQEHSur/cm NN En w, EmomEoEQoESQ bEsEEoU 5 En o BEEEoU 2330 “coconuoom"mg EEbSé En 006 #8328500 36 R Saw mosaic?Howvsm :EmmMEEoUNED om C:S0-00>:C Em cob 5539580 b6 2 Aom?o2033 Sac 3E2 05.8% 01mm:83»: En NEE o— HBEwEEEES 25 €336 Em MAS“3 3x52 Enchan— a. an:H5559 Eu 0 F850 Egg/meow 01$:33: En Ném 2 6x32 magnum £5 :33: En mém 2 “8132 £2:me Eiom hamoozoucomoc? H585 mvommo35 Agenda Item #3.A.26 May 2026 Page 38 of 138 Va aP ceWe 22; .Cm19‘“N}? w,,P‘},2 'IM‘ V..r.’_‘:x; ilBturIamatinnofthe (titty of Qtlantit 332ml) Recognizing 1 tionl oli ’ek 0 6 WHEREAS,the Congress and President of the United States have designated May 10-16,2026, as National Police Week,and May 15 as Peace Of?cers Memorial Day;and WHEREAS,the members of the Atlantic Beach Police Department play an essential role in safeguarding the rights and freedoms of our residents,ensuring that our neighborhoods,parks,and beaches remain safe places to live,work,and visit;and WHEREAS,it is important that all citizens know and understand the duties,responsibilities, hazards,and sacri?ces of their law enforcement agency,and that members of our police department recognize their duty to serve the people by safeguarding life and property,by protecting them against violence and disorder,and by protecting the innocent against deception and the weak against oppression; and WHEREAS,the City of Atlantic Beach unreservedly supports our of?cers as they work tirelessly to provide professional law enforcement services,maintain public trust,and foster a spirit of cooperation between the department and the community;and WHEREAS,we honor the courage and dedication of those who have made the ultimate sacri?ce in the line of duty,and we express our profound gratitude to those who continue to wear the badge with integrity and honor. NOW,THEREFORE,1,Curtis Ford,Mayor of the City of Atlantic Beach,do hereby proclaim May 10—16,2026,as NATIONAL POLICE WEEK in the City of Atlantic Beach,and invite all citizens to join in commemorating law enforcement of?cers,past and present,who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their community and,in doing so, have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens. IN WITNESS WHEREOF,I have set my hand and caused the Of?cial Seal of the City of Atlantic Beach to be af?xed this 13thday of May 20 6. Curtis Ford,Mayor no)‘r n Agenda Item #4.B. 26 May 2026 Page 39 of 138 Page 40 of 138 II I II I I .I -II II .I I ‘a II I I I II I . II . ' I II I I V:-II I:II -‘II I =I III II II - I =I I 'II 'I ' _‘II _I =_.1 ‘ Ih I I‘II v -:I I ;"I I I ‘ I -I .* -II 'I ‘ II '‘‘ .T '''II I '':'I‘ -‘ I "'''II ''II II'II I II III "‘'--I I II ''' ,H |I H I I .I _..u‘v _I I '".|:I I - ‘'" I .r II .I -. II \I I I'.‘I ':''' H I I ....I -I I lg ' II. ‘ I II I I I z ':*‘1 ' I ' I. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-60 Executive Search Firm Services for City Manager Recruitment Scoring &Recommendation. SUBMITTED BY:Robert Blanco,Director of HR,Safety &Risk Mgmt. Bruce Bole,Mayor Pro Tern /Commissioner TODAY’S DATE:May 22,2026 MEETING DATE:May 26,2026 BACKGROUND:The City has a vacancy in the City Manager position.The Commission desires to conduct a professional recruitment process utilizing an external executive search ?rm consultant to assist in identifying and recommending quali?ed candidates for consideration and potential appointment.Engaging an experienced search ?rm consultant will provide expertise in national recruitment,candidate screening,and process management including a citizen advisory committee,while allowing staff to maintain continuity of daily operations. The City Procurement Manager issued a Request for Proposal (RFP #26-03),to which we received eight (8) quali?ed companies who submitted a proposal.A review committee comprised of three staff members independently reviewed and scored the proposals based on the scoring matrix already established in the RFP document.The Procurement Manager has published the scoring evaluation tabulation sheet which is included below as part of this staff report,along with a link to all electronic scanned copies of the proposals. BUDGET:Finance has identi?ed available salary lapse funding resulting from the current vacancy.After accounting for separation and severance costs associated with the prior City Manager, approximately $92,498 is projected to be available in the current budget year and may be utilized for a contract and purchase order. RECOMMENDATION:Approve Resolution No.26-60 awarding the Executive Search Firm contract to the top ranked company and authorize the City Attorney to negotiate a ?nal contract and fee agreement with the ?rm and authorize the Mayor to sign that fee agreement,as long as it is within the parameters of the proposal submitted by the chosen ?rm. PUBLIC OUTREACH: 0 Website 0 eNewsletter ATTACHMENT(S):1 Resolution No.26-60 2.Scoring Evaluation &Tabulation Matrix 3.Bob Blanco May 22 Memo and Comparative Analysis 4.Evaluator Sheets with Comments Agenda Item #8.A. 26 May 2026 Page 41 of 138 RESOLUTION NO.26-60 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AWARDING A CONTRACT FOR CITY MANAGER EXECUTIVE SEARCH CONSULTANT SERVICES AND AUTHORIZING THE CITY ATTORNEY TO NEGOTIATE A CONTRACT AND FEE AGREEMENT WITHIN THE PARAMETERS OF THE PROPOSAL;AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT. WHEREAS,the City of Atlantic Beach currently has a vacancy in the position of City Manager;and WHEREAS,the City Commission desires to conduct a professional and comprehensive national recruitment process to identify the most quali?ed candidates;and WHEREAS,the City Commission ?nds that engaging an executive search ?rm with expertise in municipal recruitment will assist in attracting quali?ed candidates,screening applicants,coordinating with a citizen advisory committee,and ultimately providing recommendations to the City Commission;and WHEREAS,funding is available within the current budget from salary lapse savings resulting from the vacancy to support recruitment expenses for such consultant services;and WHEREAS,a Request for Proposals (RFP)was issued to solicit competitive proposals from quali?ed executive search ?rms,and multiple proposals were received and evaluated by the City’s Procurement Manager and City support staff. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,that SECTION 1.AUTHORIZATION. The City Commission hereby awards the contract for executive search consultant services to and authorizes the City Attorney to negotiate a contract and fee agreement consistent with the ?rm’s proposal.The Mayor is hereby authorized to execute the ?nal agreement. SECTION 2:FUNDING Funding for recruitment services shall be drawn from available salary lapse savings as identi?ed by Finance. Page 1 of 2ResolutionNo.26-60 Agenda Item #8.A. 26 May 2026 Page 42 of 138 Donna Battle,City Clerk Curtis Ford,Mayor PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,Florida,this day of 2026. Jason R.Gabriel,City Attorney Page 2 of 2ResolutionNo.26-60 Approved as to form and correctness: Attest: Agenda Item #8.A. 26 May 2026 Page 43 of 138 2m ceun25:33:;.2.5:53.25 :EmmEEE2.1:by... 5.5.3-59... as"“wE:snug—.33 mom?am mihbomxa Max:252 :6 mole"and ?rm.“3‘rhunwhuBMLHHHNanuwx.nu.“ammum_<E,mum. «5 957:5 a:2.5:;:5;2."2..1.5.2::7..m u z:b 5:1,13,...1.:E. __.;..._...=_.z: win—ESQ82.83%3:51.250 mung«55:32.0EoEEEEUHousman: 139mESE-iurwounbm5:5 Mia—EEG9.55m ES mncuiow ”Ex—5:00 «.5259qu 35:2:—Eucum”5:39;2.32 33::52 mm95 saw 2 252 meén mg a...3 .2... 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May 22,2026 City of Atlantic Beach Human Resources Department 800 SEMINOLE ROA DATLANTICBEACH,FLORIDA32233 RE:Executive Search Firm RFP 26—03 As of May 20,the following information had been received regarding the commissioners’top selections. Commissioners Bole and Kelly advised me on May 7 that they were comfortable moving forward with the top three firms already identified through the procurement process which were Slavin, MGT,SGR.Commissioner Ring submitted her top three selections via email on May 15,which included MGT,SGR,and CPS_H R.Mayor Ford spoke with me on May 21 and indicated that he was comfortable focusing on the top three orfour firms already identified. There were no additional specific questions submitted by commissioners for the top-ranked proposing firms.I spoke with each of the top—ranked firms and discussed their measurable results regarding candidate placements who remain in their positions after 3—5yrs.I also asked each firm about its unique methods for candidate outreach and recruitment.Lastly,I requested that each firm identify two or three factors they believe distinguish them from other search firms and explain why they consider themselves to be the best fit for our city. I also took time to sneak with the City of Fernandina Beach regarding its most recent City Manager search,which utilized the firm Colin Baenziger &Associates.Although Colin Baenziger did not submit a proposal for our search RFP,I am familiar with work the firm has previously performed for the City of Jacksonville.Due to time constraints,I was not able to engage in discussions with the Town of Orange Park due to its ongoing search for a new Human Resources Director. My comparative analysis is attached for review and discussion,and i am happy to answer any questions you may have. Agenda Item #8.A. 26 May 2026 Page 46 of 138 Corn arative Anal sis: Slavin Management Consultants Total Not-to-Exceed Cost:$25,595 Professional Fees:$16,595 and Expenses (not to exceed):$9,000 Small private firm based in Atlanta with experience in Florida.28 years in business;Former local government leader;Demonstrated robust Florida work history Main point of contact for project would be Bob Slavin out of Georgia,he also utilizes local Florida advisers Susan Boyer and Barbara Lipscomb both with years of experience and ICMA credentials and considerable networks and contacts. Confident in ability to complete this project within ninety (90)days Focus on very active recruiting skills and working leads and contacts and 28yrs of networking through ICMA,professional associations and past contacts. Utilizes social media and new ways to reach leads in addition to active recruiting. Success from very focused targeted recruiting based on listening to the key factors of each city. Has worked with more than sixty (60)Florida cities,the average placement city manager stays 7-8 years or more,and they have a 2yr guarantee or they will redo search for free,which has only needed to be done 4 times in twenty-eight-year history.95%of placements have stayed 5yrs or more. Previously completed an executive search for COAB. Guarantees their work and will redo the search if the position is vacated for any reason within two (2)years from the completion date of assignment Consultant travel billed to City. MGT Impact Solutions Total Cost:$26,000 Recruitment Fee:$22,000,Recruitment Expenses:$2,000,Advertising:$2,000 Consultant travel billed at actual cost.Additional meetings:$225/hr. A large national advisory firm based in Tampa focused on impact,performance improvement,and 50+yrs experience. Robust list of comparable cities and previous work in Florida. Point of Contact would be Yolanda Howze and Charlene Stevens Florida based firm with 50 years in business and large number of recruiters and support employees;many team members are former local government employees,large name recognition and success placing key positions like ours. Travel fees not included in cost Very Positive feedback from:Ft.Laurderdale,Pinellas County,Miami Beach,Orange County Agenda Item #8.A. 26 May 2026 Page 47 of 138 Strategic Government Resources (SGR) Not-to—Exceed Price:$29,419 Fixed Fee:$26,919,Ad Placements:Up to $2,500 Includes two onsite visits with travel included. Main point of contact would be Kevin Knutson out of Clearwater Florida a previous an ICMA credentialed manager with extensive background in public service. Private firm based in Texas with experience in Florida,majority of contact will be electronic - only 2 in person visits included in quote. One-year guarantee although large number of placements still there after 4-5yrs 60%of their placements are through SGR resources and extensive email contact list of subscribed members and networks. Very positive reputation and name recognition throughout Florida and Nationally.Denise Mattson over 30 yrs as the HR director in Naples used them for many years for various positions with great success,and even herself when she decided to relocate to Fernandina. Very positive feedback from City of New Smyrna Beach “One thing that really stood out was how thoroughly SGR sought to understand our organization’s unique culture and needs.They made it a point to meet with our department heads and commission on multiple occasions,ensuring they grasped what we were looking for in a candidate and what would make someone successful here.That City Manager has been with us 18 months now” CPS HR Consulting Professional Fixed Fee:$30,000 Flat fee covers all phases and deliverables (brochure,advertising,consultant travel,background check,shipping,etc.) Limited experience with a Florida municipality —although current contract with City of North Miami to hire Asst.City Manager and Public Works Director Main point of contact will be Abby Akers who has over 8 years government recruiting and placement experience.>95%of placements are still there after 24 months. Well established national firm with 40 yrs of contacts and network.Focusing on active recruiting and consultative recruitment process to augment ICMA,social media and other routine advertising. Average time to fill vacancy 1 2-1 6 weeks,but varies based on community forums. Agenda Item #8.A. 26 May 2026 Page 48 of 138 Included Travel.CPS HR:Consultant travel included.SGR:2 onsite visits included MGT &Slavin:Travel billed separately Key Differentiators Across All Four Proposals .SGR:5 full finalist background checks included.MGT:Up to 4 included in expense cap.Slavin:Included in expenses as used Background Checks CPS HR:Included CPS HR:Included in $30,000 flat fee SGR:Up to $2,500 included MGT:Up to $2,000 included Slavin:Not clearly itemized but captured in expense cap .CPS HR:Full re-search at no professional cost for 1 year.SGR:One replacement search for expenses only.MGT:One replacement search (expenses only).Slavin:Two-year longevity guarantee Experience with Florida Municipalities.SGR:Extensive 20+years.MGT:Extensive 20+years.Slavin:Extensive 25+years CPS HR:New to FL market 1 client North Miami Service Guarantees Advertising Costs Agenda Item #8.A. 26 May 2026 Page 49 of 138 00.va oo.5 oodw 86m00.3 ooNboodmoo?o 2.001.002.009.008.00 8.00 ood? 00.3 8.2 oo.m_ cogs; 8.2 $93 8.3 8.2 oodm 55.3 ooAN EOUmH<HOH : Emmi—Saving BE «80e825...— oo.w .8899;2: he855.5%; «25ES#53: ooNM 8.3 8.3 oo.E8.2ooém oo.§ood?cog «ESE ~0—_ 3anewEa2.35.5.5no33m9555;? who”:Emhe02.2.5an8555950_.a.mESmguuuazga.851—.559 5?»3:35an ?uemhtU«853mmgem-S.92MOH<DA<>H MUM—4mmH>HHDUHNHyum—U472:WHHU"ma-emA: £3aE? 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"wizago .5 50 375228 5%8.06.8..bar.-857.50:33.... 83a.5? 592.55:50.355925...who"2-8.5. .55..057.5:mo58 Agenda Item #8.A.26 May 2026 Page 55 of 138 Page 56 of 138 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-67 to authorize the City to assign a Task Authorization to Jones,Edmunds &Associates,Inc.for the Asset Management System ImplementationProject SUBMITTED BY:Steve Swann,City Engineer TODAY’S DATE:April 29,2026 MEETING DATE:May 26,2026 BACKGROUND:City staff have been working to implement the Trimble Unity Maintain (CityWorks)Asset Management System (AMS)software program as part of the overall BS&A software modernization effort.This program will expand existing GIS operations by bringing asset information,maintenance activities,and work order management into one platform.The software will support the management of water distribution,wastewater collection,streets,stormwater,City-owned facilities,and parks assets.The software will replace paper record—keepingprocesses to help staff generate necessary reports,manage and document regulatory compliance activities,and schedule proactive maintenance.When implemented,Trimble Unity Maintain /CityWorks will also function as an integrated work order system for both Public Utilities and Public Works and will aid in budget and capital planning. Because the implementationof Trimble Unity Maintain/CityWorks involves con?guring the software to integrate with the City’s GIS and BS&A systems,developing work?ows,importing and organizing existing asset data,establishing maintenance and reporting procedures,and training staff across multiple departments,the City requires the assistance of a quali?ed engineering and implementation ?rm.The consultant will provide the technical expertise necessary to ensure the system is properly con?gured,fully integrated,and implemented in a manner that meets the City’s operational and regulatory needs The City has a Professional Engineering Services Agreement with Jones,Edmunds &Associates,Inc. in effect from June 24,2025,to June 24,2030.Jones,Edmunds &Associates,Inc.,prepared a proposal for professional services to implement the software program for $135,100. BUDGET:The total cost of the implementation can be funded from the Public Utilities Account #400-5504-533.46-00,under Project PU2615.There is currently $150,000 budgeted in this account for FY2026 for the Asset Management Software Project. RECOMMENDATION:Approve Resolution No,26-67. ATTACHMENTS:Resolution 26-67 Jones,Edmunds &Associates,Inc.Propo 1 REVIEWED BY CITY MANAGER: Agenda Item #8.B. 26 May 2026 Page 57 of 138 Curtis Ford,Mayor RESOLUTION NO.26-67 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING A TASK AUTHORIZATION WITH JONES,EDMUNDS & ASSOCIATES,INC.TO IMPLEMENT THE ASSET MANAGEMENT SYSTEM SOFTWARE PROGRAM;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,City staff have been working to implement the Trimble Unity Maintain (CityWorks)Asset Management System (AMS)software program.This program can consolidate GIS data into one platform to help manage water distribution,wastewater collections,streets,storrnwater, City-owned facilities,and City parks assets.The software will replace paper record-keeping processes and help staff generate necessary reports and schedule proactive maintenance;and WHEREAS,The City has a Professional Engineering Services Agreement with Jones,Edmunds &Associates,Inc.in effect from June 24,2025,to June 24,2030.Jones,Edmunds &Associates,Inc., prepared a proposal for professional services to implement the AMS software program for $135,100; and WHEREAS,the total cost of the implementationcan be funded from the Public Utilities Account #400-5504-533.46-00,under Project PU2615.There is currently $150,000 budgeted in this account for Fiscal Year 2025-26 for the Asset Management So?ware Project. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby approves the Task Authorization with Jones, Edmunds &Associates,Inc.for the Asset Management System Software Implementation Project. SECTION 2.The City Commission hereby authorizes the City Manager to execute the Task Authorization with Jones,Edmunds &Associates,Inc.and approve a Purchase Order to said vendor in the amount of $135,100. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26thday of May 2026. Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #8.B. 26 May 2026 Page 58 of 138 Justi?cationSummary |Prepared for the City of Atlantic Beach,F TRIMBLEUNITY MAINTAIN ( The City of Atlantic Beach currently manages its utility,public works,parks,and facilities maintenance operations using paper inspection forms and a legacy DOS-based work order system.Trimble Unity Maintain (Cityworks)replaces these manual processes with a single GIS-integrated platform that reduces administrative labor,prevents premature asset failures, strengthens regulatory compliance,and produces the operational data the City currently cannot generate —directing existing maintenance spending into a system that prevents cost rather than absorbing it. 0 Manual data entry:Field inspections —including those required for NPDES regulatory compliance are recorded on paper and re-keyed by a second employee into spreadsheets. o Run-to-failure maintenance:Utility infrastructure assets are maintained reactively rather than on schedule,and the City currently lacks a structured preventive program (e.g.,valve turning). o Outdated tools:The City's utility work order system runs on legacy DOS software;the BS&AERPmodule was evaluated and found insuf?cient for GIS-integrated asset management. 0 No operational visibility:Department leadership cannot reliably report basic operational metrics (e.g.,work order volume, completion rates,asset condition)to the City Manager or Commission. Cost Savings.Eliminates duplicate paper-to-spreadsheet data entry.Industry studies and EPA asset management guidance consistently show preventive maintenance is signi?cantly less expensive than emergency repair over the lifecycle of a utility asset.Cityworks leverages the City's existing EsriArcGlS investment rather than requiring new infrastructure. Operational Ef?ciency &Service Quality.Field crews record inspections and work orders once,in the ?eld,against the City's GIS asset records.Department leadership gains real-time visibility into open work,backlogs,and crew assignments —enabling faster citizen response and accountable performance reporting. Regulatory Compliance &Liability Defense.Digital,timestamped,and auditable inspection records strengthen the City's NPDES compliance posture under the federal Clean Water Act,where civil penalties for permit violations can reach tens of thousands of dollars per day per violation.Documented maintenance histories also support the City's defense in any future asset—related litigation. Storm Recovery &FEMA Reimbursement.As a coastal Floridamunicipality,Atlantic Beach is FEMA-eligible following declared disasters.Cityworks records labor,equipment,and materials against speci?c assets and events —the documentation FEMA Public Assistance requires to support reimbursement claims after hurricanes and major storms. 0 Already budgeted,phased rollout:The project is funded in the current ?scal year.Phased rollout begins with 15 power users across utilities,public works,parks,and facilities,with future expansion subject to subsequent Commission approval. 0 Proven implementation partner:Implementation is led by Jones Edmunds &Associates,the City's existing engineering partner,which has implemented Cityworks for Florida utilities since 2008 —including continuous deployment for the St. Johns County Utility Department,now operating at over 200 users. 0 Florida peer adoption:St.Johns County Utility Department uses Cityworks to support FEMAdocumentation, reimbursement,and audit processes,and to manage utility performance through Effective Utility Management dashboards and KPIs.Cityworks is the established standard for GIS—integratedmunicipal asset management..Complement,not duplication:Cityworks is purpose-built for GIS-integrated asset and work order management;it complements the City's BS&AERP rather than duplicating it.The two systems serve distinct functions ?nance and permitting on one side,asset and work order management on the other. Maintaining the current paper-based and DOS-based posture extends the City's exposure to NPDES penalties,perpetuates higher long-term repair costs from reactive maintenance,weakens the City's position in any FEMA reimbursement claim,and leaves City leadership without the operational data needed to govern its own infrastructure. Prepared by Trimble lnc.as supporting reference material for the City of Atlantic Beach,FL.Sources:City of Atlantic Beach operational discovery (Trimble,2025- 2026);Jones Edmunds &Associates -—St.Johns County Utility Department case pro?le;St.Johns County Public Works (July 2025);US.Clean Water Act §309; FEMA Public Assistance Program guidance. RISK OF INACTIO WHY NOW —RISK MITIGATION AND PEER VALIDATION CURRENT STATE —WHAT THE CITY PAYS FOR TODAY CITYWORKS DELIVERS "W u/,f. K91. Agenda Item #8.B. 26 May 2026 Page 59 of 138 CITY OF ATLANTIC BEACH TRIMBLE UNITY MAINTAIN ASSET MANAGEMENT SYSTEM IMPLEMENTATION PHASE 1 SCOPE OF SERVICES Jones Edmunds Project No.:08505—xxx-01 The City of Atlantic Beach (hereinafter,the “City")seeks to implement Trimble Unity Maintain Asset Management System (AMS)software for its Water Distribution,Reclaimed Distribution,Wastewater Collections,Streets and Stormwater,Facilities,and Parks groups. Under this scope of services,Jones Edmunds will perform an initial implementation of the software so that these functional areas may begin tracking work activities associated with their assets.We anticipate that future phases may include additional work?ows, integrations,reporting,or analysis of historical asset management data.Trimble Unity Maintain may be implemented in future phases for additional groups such as water and wastewater treatment plants or solid waste.The work performed during this phase will create a foundation for the future implementation phases. The City of Atlantic Beach Computerized Maintenance and Asset Management System Scope of Services JonesEdmundS; BACKGROUND Unity MaintaiTrimble Agenda Item #8.B. 26 May 2026 Page 60 of 138 NTEN TS SCOPE OF SERVICES ........................................ ........................................ ................ 1 Task 1 —Project Planning and Management..................................... ......................... 1 Task 2 GIS Review and Recommendations .................................... ......................... 1 Task 3 —Business Process Workflow Workshops ...................................... ................... 2 Task 4 Trimble Unity Maintain Configuration ................................... ........................ 4 Task 4.1 —Trimble Unity Maintain Base Configuration ............................... ................ 6 Task 4.2 —Configure Trimble Unity Maintain Storeroom ................................. ........... 7 Task 4.3 Dashboards,Custom Reports,and Print Templates .......................... ......... 7 Task 5 —Training ................................................ ................................................ 9 SCHEDULE AND COMPENSATION ............................................11 Fee Proposal ....................................................11 ASSUMPTIONS,CLARIFICATIONS,AND EXCLUSIONS..............................11 The City of Atlantic Beach Computerized Maintenance and Asset Management System Scope of Services JonesEdmundég Unity Maintai Agenda Item #8.B. 26 May 2026 Page 61 of 138 SCOPE OF SERVICES Jones Edmunds will perform the following tasks to implement Trimble Unity Maintain for the City.We understand that the City’s Utilities and Public Works Department have Divisions with different responsibilities,types of assets maintained,and reporting requirements. Jones Edmunds will initiate the project,allocate resources,and administer the project over the anticipated 52-week schedule.We will complete the following deliverables. Manage and update project plan and schedule throughout the duration of the project. Project plan and schedule modifications will be agreed between the City and Jones Edmunds Project Managers. Perform monthly project administration. Conduct monthly project status meetings with the City project manager,project stakeholders,or technical staff,limited to 30 minutes each. Facilitate one 1-hour Asset Management Steering Committee Meeting and prepare meeting minutes. Trimble Unity Maintain consumes Esri REST services published from ArcGIS Enterprise or ArcGIS Server.In 2022,Jones Edmunds successfully migrated the City’s legacy Utilities GIS data to an authoritative enterprise geodatabase,then installed and configured ArcGIS Enterprise version 10.9.1 for the City of Atlantic Beach.Trimble Unity Maintain's standard workflows include creating work activities written against assets in the GIS.As data in the City’s GIS database are updated,those updates are available to Trimble Unity Maintain users whether in the office or in the field when published through the Esri REST services that are consumed by the software. During the 2022 project,Jones Edmunds helped the City organize their data into a standard GIS schema (geodatabase design)that is compatible with asset management systems.This work included development of feature classes,fields,and domains to store the City’s existing GIS data which came from ?le geodatabases and shapefiles.The geodatabase design developed under the previous project includes water distribution,reclaimed distribution,wastewater collections,and stormwater. The existing City GIS datasets will be able to be used as-is,with no schema development needed.Attribution of required and critical asset management fields,such as unique identifiers,will be necessary to successfully implement Trimble Unity Maintain.Jones Edmunds will assist the City with developing unique identifiers within its GIS asset data where needed,which is a required step to consume the GIS data within Trimble Unity Maintain. The City of Atlantic Beach Computerized Maintenance and Asset Management System —Scope of Services TASK 2 -GIS REVIEW AND RECOMMENDATION —PROJECT PLANNING AND MANAGEMEN Deliverables: Unity MaintaiTrimbl Agenda Item #8.B. 26 May 2026 Page 62 of 138 Future AMS phases will include implementation of Trimble Unity Maintain for the City’s water and wastewater plants.Currently,there is no asset inventory in the GIS for the plants or their assets.In this phase of the AMS,Jones Edmunds will deploy an empty industry— standard relational database model for water and wastewater treatment.In the future phase,Jones Edmunds will work with City staff to populate feature classes and related tables with asset data to support Trimble Unity Maintain for Plants.Adding the placeholder feature classes and tables in the geodatabase now will allow City staff to begin the data loading and asset capture process. Jones Edmunds will verify the City’s existing enterprise geodatabase schema for compatibility with the latest GIS ?eld requirements in Trimble Unity Maintain. Jones Edmunds will populate unique identifiers on all asset types to be used in Trimble Unity Maintain during this phase. Jones Edmunds will deploy a standard water and wastewater treatment schema in the enterprise geodatabase.This schema will not be customized to the City’s data formats or domains. A technical memorandum containing Geodatabase schema recommendations such as field additions,character lengths,or formats for recording unique identifiers on new assets.Additionally,the technical memorandum will include spreadsheet-style documentation for the water and wastewater plants schema listing asset types and fields. Jones Edmunds will rely on the data provided by the City and will not create new data or perform ?eld data collection efforts to supplement the asset data provided at this time. Workfiow workshop meetings are a critical step in documenting existing work?ows,data uses and needs,administrative hierarchies,etc.The goal of these meetings is to understand how to translate each of your existing asset work?ows to the Trimble Unity Maintain environment.We will work with your staff to document workflows.Careful consideration of user feedback and involvement will ultimately help with user acceptance.Jones Edmunds will lead separate Business Process Workshops for each business unit,centering discussions around the specific asset types being maintained. Before beginning the workshops,Jones Edmunds will review documents provided and will develop questions and recommendations for how existing workflows can be translated into proposed workflows in Trimble Unity Maintain.During these workshops,we will review the work activities performed against each asset type,the types of asset failures that may need to be logged and addressed,and the critical metrics to track.Details such as how specific work activities may be assigned or reviewed based on zone will be discussed. The City of Atlantic Beach Computerized Maintenance and Asset Management System Scope of Services JonesEdmundsy TASK 3 —BUSINESS PROCESS WORKFLOW WORKSHOPS Assumptions Deliverables: Unity MaintaiTrimble Agenda Item #8.B. 26 May 2026 Page 63 of 138 These workshops present opportunities for business process improvements where Trimble Unity Maintain technology can support Best Maintenance Practices (BMP),added efficiencies, and improved communication.The business process work?ows will also de?ne what activity or task information will be captured for reporting purposes.Jones Edmunds will present the flow of work,match the key touchpoints that need to occur in the system,and determine which specific data elements should be shared across the integrated software applications. We anticipate conducting half-day Business Process Work?ow Workshops with the groups identified below. Business Unit Number Notes of Meetings Water Distribution Wastewater Collection Reclaimed Distribution Streets and Stormwater Facilities Parks Deliverables. Work?ows for water distribution preventative and corrective maintenance activities. Work?ows for wastewater collection system preventative and corrective maintenance activities.This includes Lift Station preventive and corrective maintenance activities. Work?ows for reclaimed distribution preventative and corrective maintenance activities. Work?ows for streets,sidewalks,signals, signs,street lights,and stormwater. Custodial and Facility Maintenance Park maintenance and inspections Lead up to six (6)on-site Business Process Work?ow Workshops to cover the data capture and process tracking needs of the Departments’asset maintenance responsibilities.Each workflow meeting will be scheduled for up to 4 hours,with at least two meetings occurring each day onsite.Meetings will be scheduled for consecutive days to make efficient use of travel time. Document existing work?ows discussed at these meetings.The documentation will be used to configure the AMS. Submit a draft System Design and Configuration Plan in Microsoft Word format for review and feedback. The City of Atlantic Beach Computerized Maintenance and Asset Management System —Scope of Services Unity MaintaiTrimbie Agenda Item #8.B. 26 May 2026 Page 64 of 138 Submit a ?nal System Design and Configuration Plan that upon completion of the Task 4. Gather and submit to Jones Edmunds any additional daily forms used by crew and office staff,standard operating procedures (SOP),documented business practices,and copies of existing reports and tracking spreadsheets that have not already been provided in the Discovery phase. Ensure that critical stakeholders attend the workshops and engage in discussions. Provide timely review and feedback on the draft System Design and Configuration Plan submittal. City will provide adequate meeting space for the in-person workflow meetings. Jones Edmunds will begin the Trimble Unity Maintain Configuration in a Development environment upon completion of Business Process Workflow Workshops.After the base data (employees,equipment,materials,and contractors)are been loaded,the Sandbox environment will be configured to provide initial configuration review of Service Request (SR),Work Order (W0),and Inspection (INSP)template configuration based on information documented during the Business Process Workflow Workshops.Once configured,Jones Edmunds will review the initial Sandbox environment with a small group of City—identified power users to gather feedback and incorporate changes into the initial/development Trimble Unity Maintain configuration design.These power users will serve as internal resources to assist City staff in their departments and are key to the continued success of the implementation. In addition to SR,W0,and INSP,the Sandbox environment will be configured with crews and projects,map services for linkage to GIS assets,and permission groups granting users the appropriate create,modify,and close rights in the system. Following final configuration updates and approval from the City,Jones Edmunds will prepare the production environment to mirror the Sandbox configuration. The following components of Trimble Unity Maintain will be configured in this phase: Domains/Groups —Domains are the security architecture that determines how employees,WOs,and other asset maintenance management information can be shared across distinct groups in the system.With a highly configurable permissions model,most organizations do not require the use of multiple domains. Groups serve multiple purposes within the Trimble Unity Maintain environment.First, permissions-based groups will be established to create a working hierarchy to be used within Trimble Unity Maintain based on the organizational chart and information gathered during workflow meetings.Groups will have employees assigned according to their need to access information within Trimble Unity Maintain.Access to dashboards and plug-in profiles can also be assigned at the group level,streamlining management The City of Atlantic Beach Computerized Maintenance and Asset Management System Scope of Services JonesEdmund§>.; City Responsibilities: TASK 4 —TRIMBLEUNITY MAINTAIN CONFIGURATIO Unity Maintai‘frimble Agenda Item #8.B. 26 May 2026 Page 65 of 138 of these items.Jones Edmunds will configure groups to assign permissions,dashboards, and plugin profiles. Logins/Users —Trimble Unity Maintain users will have logins created using the ArcGIS and Trimble Unity Maintain Single—Sign-On ($50)to authenticate access into Trimble Unity Maintain.This method leverages the City’s existing Security Assertion Markup Language (SAML)provider in its ArcGIS Enterprise environment.When a user logs into Trimble Unity Maintain using the 550,it will simultaneously grant them access to Trimble Unity Maintain and the secured GIS services it will consume from the City’s ArcGIS Enterprise environment.Each user will receive explicit permissions to the information within the database.User permissions will be established broadly and then be re?ned more narrowly throughout the testing process. GIS Configurations and Map Development —Jones Edmunds will work with the City’s GIS team to configure their GIS REST services to support Trimble Unity Maintain. Numerous map configurations are expected to be required to support the City’s asset management needs.These configurations simply make the right map layers visible, selectable,and annotated appropriately.Additional GIS configurations include updates from W0 and INSP templates back to the GIS as documented in work?ow meetings. Customizations and Logic -Jones Edmunds will implement a limited number of customizations and automated logic in this phase.This is expected to include minor GIS updates such as install dates or last inspected dates and logic such as work assignment by zone. Service Requests —Jones Edmunds will configure up to ten (10)service request templates in this phase.Trimble Unity Maintain SRs capture the types of requests for service or complaints that originate from constituents. Work Orders —Jones Edmunds will configure standard work order templates (Install, Repair,Replace,and Remove)for each asset type.The standard work order templates do not include custom fields in this phase.These work order templates allow basic work activities to be created,assigned,and include equipment,labor,and material cost tracking. Additionally,Jones Edmunds will configure up to twenty (20)custom work order templates and custom fields for specialty activities such as preventive maintenance or specific activities tracked for reports such as NPDES.Predefined values such as expected work duration,Priority,Supervisor,and Submit To fields help to reduce time and simplify the process to complete a work order. Inspections —Jones Edmunds will configure up to ten (10)inspection templates in this phase.We will prioritize inspections supporting NPDES,Parks/Playgrounds,and facility safety.Trimble Unity Maintain INSPs are specifically designed with custom questions and observation answers that capture required asset inspection checklists,the condition of specified assets,or information related to the occurrence of an event.Designing INSP observations with picklists and checklists supports standardized and accurate reporting. The City of Atlantic Beach Computerized Maintenance and Asset Management System —Scope of Services JanesEdmund's'.; Unity MaintaiTrimbie Agenda Item #8.B. 26 May 2026 Page 66 of 138 Jones Edmunds will work with staff to design customized INSP templates and determine what asset updates to incorporate into the inspection work?ows. Crews —Configuration of Crews in Trimble Unity Maintain provides for ef?cient association of costs to each work activity.Crews are currently required for adding costs to WO when using the Trimble Unity Field Mobile application.Employees that commonly work together can be configured as a Crew along with their associated vehicle, equipment,and/or materials.Employees can belong to multiple crews,allowing for ef?cient selection of employees and equipment by various combinations of field crews completing a W0. The following components of Trimble Unity Maintain will be configured to re?ect the workflow meetings and draft Configuration document.Jones Edmunds will rely on City staff to provide necessary documentation and feedback to support the configuration. Deliverables: Domains/Groups Logins/Users Equipment Materials GIS Configurations and Map Development Customizations/Logic Service Request Templates Work Order Templates Inspection Templates Crews Following base configuration,Jones Edmunds will conduct up to one (1)day of onsite power user training for up to three (3)power users who will have early access to the system for testing and to provide feedback. City will provide requested data such as crew lists,existing work order and inspection lists,or equipment lists within 4 weeks of data request submittal. Jones Edmunds will complete the Trimble Unity Maintain Base Configuration as defined in the con?guration plan developed from the Business Process Work?ow Meetings.The Base Configuration will include the elements listed in Task 4.1. Jones Edmunds will conduct up to one (1)day of onsite power user training for up to 3 power users. Jones Edmunds will provide an updated Sandbox environment for City staff (Power Users)to access and provide feedback throughout the configuration process. The City of Atlantic Beach Computerized Maintenance and Asset Management System —Scope of Services JonesEdmund’s; City Responsibilities: Task 4 1 —Trimble Unity Maintain Base Configuration Unity Maintai Agenda Item #8.B. 26 May 2026 Page 67 of 138 Task 4.2 —Configure Trimble Unity Maintain Storeroom Jones Edmunds will install and configure Trimble Unity Maintain Storeroom,the inventory management solution within Trimble Unity Maintain. The City will provide lists (or database files)of Materials and Suppliers to be tracked within Trimble Unity Maintain Storeroom.Jones Edmunds will provide templates containing required material fields and will use these lists to populate one (1)Storeroom.The inventory organization scheme currently used by the City will be retained to facilitate City staff adjustment to the AMS.Jones Edmunds will set up required relationships between groups,storerooms,WOs,and materials.Current inventory and material suppliers provided by the City will be loaded into Trimble Unity Maintain.Appropriate administrative rights and permissions will be assigned to Storeroom administrators and/or groups (crew or other assignment). The Storeroom will include development of up to 3 dashboards to help track material workflow processes such as material requests,requisitions,receives,and audits,and transfers. Following Storeroom Configuration,Jones Edmunds will conduct up to one (1)half—day Storeroom Administrator training as part of this task.This training will cover the common functions performed within the Storeroom materials management/warehouse plugin,which includes material configuration,requisitions,receives,audits,and transfers. Jones Edmunds will create one (1)Trimble Unity Maintain Storeroom and base storeroom configuration.Storerooms will be populated with materials,current inventory,material assemblies,and supplier information provided by the City. Jones Edmunds will configure administrative and user permissions for storeroom as documented in the Configuration Plan. Jones Edmunds will provide an updated Sandbox environment for the City staff (Power Users)to access and provide feedback once the storerooms are configured. Jones Edmunds will provide up to one (1)half-day of Storeroom Administrator training for the storeroom administrator. Dashboards,Custom Reports,and Print Templates will be configured to summarize critical data.Dashboards will be configured to capture different information pertinent to work?ows of different groups or asset types for trending usage of Trimble Unity Maintain,or for specific purposes such as project status tracking and department-level management dashboards.Information in those dashboards can be displayed in a variety of different ways using native widget functionality.Jones Edmunds will discuss these options with the City to determine the desired dashboard configurations and functionality. Jones Edmunds will configure up to fifteen (15)dashboards.We anticipate user—level dashboards showing work assigned to the user.Additionally,we will develop department or division-specific dashboards such as a lift station crew dashboard.Dashboards will include The City of Atlantic Beach Computerized Maintenance and Asset Management System —Scope of Services JonesEdmundss; TASK 4.3 —DASHBOARDS,CUSTOMREPORTS,AND PRINTTEMPLAT Deliverables: Unity MaintaiTrimbie Agenda Item #8.B. 26 May 2026 Page 68 of 138 Assumptions: sections that display service requests,work orders,and inspections by status.Supervisor dashboards will be used to show work that is ready to be reviewed and closed out. Trimble Unity Maintain provides users with the ability to perform comprehensive ad-hoc queries of the database.Those queries can be saved and used internally as dashboard widgets or shared externally through Trimble Unity Maintain’Enterprise URL (eURL) functionality.ActiveReports is the primary reporting tool,natively accessible through Trimble Unity Maintain software.Specific reporting layouts and content will be discussed with key staff during the workflow development meetings,and the initial workflows will be developed around those needs.Custom reports often pull from specific tracked work?ow information,custom fields,or INSP observations.Hence,drafted custom reports may require feedback and modifications after Trimble Unity Maintain has been adopted and system use has begun.We will develop up to three (3)custom reports and will deploy up to ten (10)standard reports. Jones Edmunds will conduct up to one (1)half-day of onsite Trimble Unity Maintain administrator training as part of this task.This training will cover common functions within the Admin plugin that will be performed by City staff to maintain the site.This includes managing items such as employees,equipment,rates,permissions,templates.Attendees should include the Trimble Unity Maintain administrator,615 staff,and few users who will have administrative access to create or modify aspects of the configuration. Configure Trimble Unity Maintain SR,W0,INSP,Crews,Projects,and Dashboards and/or Reports to support work?ows as defined in this task. Load Trimble Unity Maintain Storeroom with material and supplier lists provided by the City using the existing organizational scheme. Develop dashboards and reports as defined above. Jones Edmunds will conduct up to one (1)half-day of onsite administrator training. Review and test Trimble Unity Maintain SR,WO,INSP,Crew,Project,and Dashboard configurations and provide timely comprehensive feedback and final configuration approval. Provide lists of materials and suppliers to be tracked within Trimble Unity Maintain Storeroom The City will identify appropriate power users that will test the system throughout configuration and provide feedback.Often these users also provide support during end- user training classes and attend Trimble Unity Maintain administration training. Training sessions will be scheduled on concurrent days where feasible to make efficient use onsite travel time. The City of Atlantic Beach Computerized Maintenance and Asset Management System Scope of Services JonesEdmundsg‘; City Responsibilities: Deliverables: Unity MaintaiTrimbie Agenda Item #8.B. 26 May 2026 Page 69 of 138 TASK 5 —TRAINING End Users Training:Jones Edmunds will conduct up to four (4)days of onsite end user training for approximately 35 system users.Jones Edmunds recognizes that the Departments intend for all licensed users to be trained and Go—Live with their new AMS.In our experience,onsite training with a favorable instructor-to—student ratio of 1:5 or better offers a good balance between efficiency and the one—on—one attention required to ensure successful deployment of the system.Additionally,training sessions are provided for similar users based on how they will interact with the software.Jones Edmunds provides two trainers to conduct end user training sessions.This training team shares responsibilities of conducting the live training and working one—on-one with each attendee during the training session.This phase will include approximately 35 licensed users,so we anticipate that end- user training will take place over 4 days. Training sessions are typically scheduled in 3-hour blocks,allowing two groups to be trained per day.We understand that coordinating training for an entire department can be difficult, so we are planning multiple opportunities for groups to be trained.Staff are typically grouped into training classes based on the assets they interact with or work they do (Lift Stations,Water Distribution,Stormwater,etc.).Our Jones Edmunds Project Manager will work with the City counterpart(s)to schedule suitable meeting spaces and to be sure of?ce and mobile equipment are ready for training sessions. Jones Edmunds will coordinate with City staff to determine a training schedule that will provide managers,administrators,office,and field staff with specific protocols and tools unique to their positions and asset maintenance responsibilities.We will also schedule the makeup session within 2 weeks of the end user training. Training sessions will start with basic training on how to interact with the system and use the map tools.The session will build on that basic understanding and include staff training specific to the identified workflow for various asset maintenance processes covering use of Trimble Unity Maintain Respond and Mobile Application functionality. Hands-on training classes will include basic application functionality,use of the Trimble Unity Maintain map and tools,and example exercises.Jones Edmunds will develop step-by- step user guides with image capture and text for each work activity type.Training will address the following Trimble Unity Maintain application components: General Functionality Map Tools Dashboards SRs WOs INSP Search and Display Reporting During training,Jones Edmunds staff use relevant examples for each group being trained. Jones Edmunds recommends users that have been trained start using the system as soon The City of Atlantic Beach Computerized Maintenance and Asset Management System —Scope of Services Unity MaintainTrimble Agenda Item #8.B. 26 May 2026 Page 70 of 138 as possible after training so they do not forget what they have learned.Although Jones Edmunds will be available for Go—Live support,we will rely on the City’s power users as internal support resources for new users as well. Jones Edmunds will provide the City with digital copies of training agendas and guides in PDF format. Go-Live Support and Training:Jones Edmunds will coordinate with the City Project Manager to select a Go-Live date shortly after the training sessions have concluded.We wil lhavestafffromourConfigurationteamavailableonsiteforuptoone(1)day of go—live support to help troubleshoot,resolve,and document any user or system issues that may arise.Additionally,we will provide up to 10 hours of remote go-live support on an as needed basis following go live.This support and training have proven invaluable during the initial phase of an implementation. Coordinate with the City to develop an appropriate training schedule. Conduct up to four (4)full days of onsite Trimble Unity Maintain training for end users. Provide one (1)full day of onsite go-live support Provide up to ten (10)hours of as-needed remote go live support. Develop training materials for each component and provide in PDF format. Work with Jones Edmunds to identify an appropriate training schedule and ensure all of?ce and mobile hardware are available in appropriate training rooms with a large screen projector for use by Jones Edmunds trainers viewable by training attendees. The City will identify appropriate power users that will test the system throughout configuration and provide feedback.Often these users also provide support during end- user training classes and attend Trimble Unity Maintain administration training. Training sessions will be scheduled on concurrent days where feasible in order to make ef?cient use onsite travel time. City will provide adequate space for training,including audio/visual equipment and computers/tablets for staff. Fees may be reallocated to other tasks as mutually agreed upon by both Project Managers. The City of Atlantic Beach Computerized Maintenance and Asset Management System Scope of Services JonesEdmund's'; 10 City Responsibilities Assumptions: Deliverables: Unity MaintaiTrimbie Agenda Item #8.B. 26 May 2026 Page 71 of 138 SCHEDULE AND COMPENSATION Task 5 Training Task 1 Project Planning and Management $9,600 Task 3 Business Process Work?ow Workshops $20,700 $26,500 ASSUMPTIONS,CLARIFICATIONS,AND EXCLUSIONS The City of Atlantic Beach Computerized Maintenance and Asset Management System —Scope of Services Jones Edmunds will work with the City Project Manager to coordinate the project schedule and meetings.We expect Task 1 to commence within two weeks of Notice to Proceed,and we expect a 52—week project duration. We propose a not-to-exceed fee of $135,100 for tasks 1—5.The Implementation will be completed on a lump sump basis billed monthly percent complete by task using established rates set forth in Agreement 25-01 Professional Engineering Services. Implementation Services (Jones Edmunds) Task 2 GIS Review,Recommendation,and Data Creation $5,100 Task 4 Trimble Unity Maintain Configuration $73,200 IMPLEMENTATION SERVICES TOTAL $135,100 All work will be performed remotely unless otherwise specified. Task fees may be reallocated to other tasks as mutually agreed to by both Project Managers and processed via Change Order. The City is responsible for purchasing all hardware and software to support the project. Jones Edmunds will rely on the GIS data provided from the City and will not create new data or perform ?eld data collection efforts to supplement the asset data provided at this time. Jones Edmunds will use the asset location information provided by the City for each asset and is not responsible for updating asset locations. The City will include pertinent staff in technical meetings to discuss and make decisions regarding system design,business process,configuration,and training. City will provide adequate space for in-person meetings,including use of audio/visual equipment. Integrations with third party systems will not be developed under this phase. It is anticipated that future phases may include Post Go-Live support,additional workflows or enhancements,integrations,and implementation of additional Trimble Plugins such as Operational Insights.Those future phases will be scoped separately. JonesEdmundsgg 11 FEE PROPOSAL Unity MaintaiTrimble Agenda Item #8.B. 26 May 2026 Page 72 of 138 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT CITY MANAGER: AGENDA ITEM:Resolution No.26-68 adopting the City’s 2026-27 Priorities TODAY’S DATE:May 21,2026 MEETING DATE:May 26,2026 SUBMITTED BY:Kevin Hogencamp,Interim City Manager 7“ SUMMARY:The City Commission held its annual priority-setting exercise,facilitated once again by Linda Lanier,on April 6,2026.Exhibit A,the Fiscal Year 2025—26priorities document,is the outcome of the priority-setting exercise.It was provided to the City Commission for review on May 15. RECOMMENDATION:Commission approve Resolution No.26-68 BUDGET:N.A. PUBLIC OUTREACH: 0 Website 0 Social Media 0 E-Newsletter ATTACHMENT:Resolution No.26-68 with FY 2026-27 Priorities (Exhibit A) Agenda Item #8.C. 26 May 2026 Page 73 of 138 RESOLUTION NO.26-68 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA ESTABLISHING THE CITY’S FISCAL YEAR 2026-27 PRIORITIES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach develops priorities annually to use as a tool to guide policy and budget decision-making,and to outline strategies to work toward outcomes of signi?cant projects,initiatives,pro gramming,and activities;and WHEREAS,these priorities affect many aspects of civic life in Atlantic Beach;and WHEREAS,establishing and sharing priorities helps inform residents,businesses and other stakeholders on what the City Commission’s constituents and elected of?cials view as important for the community in an easy—to-understandand transparent manner;and WHEREAS,the City Commission desires to af?rm its priorities by Resolution. NOW,THEREFORE,be it resolved by the Commission of the City of Atlantic Beach: SECTION 1.The City Commission hereby establishes the FiscalYear 2026-27 Priorities identi?ed in Exhibit A. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26thday of May 2026. Approved as to form and correctness: Donna L.Bartle,City Clerk Jason Gabriel,City Attorney Curtis Ford,Mayor Attest: Agenda Item #8.C. 26 May 2026 Page 74 of 138 EXHIBITA FY 2026-27 Strategic Priorities:Atlantic Beach I.RESILIENCY &INFRASTRUCTURE Focus:Addressing drainage needs,functional integrity,and long-term sustainability. .Stormwater Master Plan Update:Formalize a strategic management framework that includes: 0 Basin &Geological Surveys:Conducting technical drainage basin evaluations and geological-level surveys (distinct from property boundary surveys). 0 Infrastructure Prioritization:Emphasizing publicly funded infrastructure improvements over property rights restrictions. 0 Right-of-Way Optimization:Utilizing city rights-of—way to expand drainage capacity and ditch networks..Systematic Maintenance Program:Develop and publish a recurring maintenance cycle for cleaning drainage ditches and restoring the functional capacity of retention basins..Comprehensive Rate Studies:Procure professional rate studies for water,sewer,stormwater, solid waste,and recreational facilities to ensure fee structures align with actual maintenance and public service costs..Permeable Technology Incentives:Create a program to incentivize the use of permeable materials by residents to reduce neighborhood runoff. ll.ENVIRONMENTALSTEWARDSHIP Focus:Protecting the tree canopy and preserving vital maritime ecosystems. .Old-Growth Tree Protection:Develop and adopt a robust ordinance specifically designed to protect "champion"trees..Marsh &Shoreline Restoration:Prioritize the protection of marsh shorelines by initiating two high-impact environmental restoration projects..Dune Stabilization:Sustain critical erosion-mitigation efforts through strategic sea oat planting and dune maintenance. III.COMMUNITY SPACES &PROGRAMMING Focus:Enhancing recreational assets and connectivity. .Parks Master Plan Update:Modernize the citywide Parks Master Plan to reflect current usage trends and community demographics..Donner Park Upgrades:Complete the splash pad and canopy installations;leverage private funding sources for baseball field improvements..Marsh Oaks Community Center:Dedicate specific programming and operational resources to maximize the utility of the new facility Agenda Item #8.C. 26 May 2026 Page 75 of 138 IV.PUBLIC SAFETY &MOBILITY Focus:Improving visibility,traffic flow,and modernizing local legislation. .Town Center Illumination:Install upgraded street lighting within the Town Center to enhance pedestrian safety and visibility. o Sherry Drive Safety:Implement a Sherry Drive traffic calming project..E-Bike Legislation (Version 2.0):Craft updated regulations to address evolving safety trends and usage patterns for electric bicycles. V.ORGANIZATIONALEXCELLENCE &PARTNERSHIPS Focus:Maintaining high service standards and regional advocacy..Employee Recruitment 8:Retention:Implement strategies to hire,train,and retain a high- quality professional workforce..Educational Advocacy:Continue proactive engagement with Duval County Public Schools regarding boundary and budget issues to ensure the long-term viability of Atlantic Beach Elementary. Agenda Item #8.C. 26 May 2026 Page 76 of 138 "Kw/42W CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-70 to Approve Change Order #1 for the 2526-05 Mary Street Drainage Improvements Project SUBMITTED BY:Matt Krug,Deputy Public Works Director-Operations Steve Swann,City Engineer TODAY’S DATE:May 14,2026 MEETING DATE:May 26,2026 BACKGROUND:Bid 2526-05 Mary Street Drainage Improvements Project was awarded by City Commission on March 9,2026,to Baldwin’s Quality Plumbing/The Kenton Group.At the Pre-Construction meeting,City staff asked the contractor to expand the scope of work to include repair of failing culverts and concrete driveway repairs.The project came in under budget and staff would like to use the additional budgeted funds to make these repairs while the project is under construction. BUDGET:The project had a starting budget of $41 5,000.00,and the winning bid came in at $267,971.00.This left a remaining balance of $147,029.00 that can fund the $75,434.00 needed for this change order.This project will also be reimbursed at 75%under the Hazard Mitigation Grant Program (HMGP)administered by the Florida Department of Emergency Management. RECOMMENDATION:Adopt Resolution 26—70and approve Change Order #1 for the 2526- 05 Mary Street Drainage Improvements Project and authorize the City Manager to execute the contract. ATTACHMENTS: 1.Resolution No.26-70 2.Photos 3.Change Order #1 Proposal from Baldwin’s Quality Plumbing/The Kenton Group PUBLIC OUTREACH:Direct Communication with Impacted Residents REVIEWED BY CITY MANAGER: Agenda Item #8.D. 26 May 2026 Page 77 of 138 RESOLUTION NO.26-70 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,TO APPROVE CHANGE ORDER #1 FOR THE 2526-05 MARY STREET DRAINAGE IMPROVEMENTS PROJECT;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,Bid 2526-05 Mary Street Drainage Improvements Project was awarded by City Commission on March 9,2026,to Baldwin’s Quality Plumbing/The Kenton Group.At the Pre- Construction meeting,City staff asked the contractor to expand the scope of work to include repair of failing culverts and concrete driveway repairs.The project came in under budget and staff would like to use the additional budgeted funds to make these repairs while the project is under construction;and WHEREAS,The project had a starting budget of $415,000.00,and the winning bid came in at $267,971.00.This left a remaining balance of $147,029.00 that can fund the $75,434.00 needed for this change order.This project will also be reimbursed at 75%under the Hazard Mitigation Grant Program (HMGP)administered by the Florida Department of Emergency Management;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby approves Change Order #1 to the 2526-05 Mary Street Drainage Improvements Project; SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with The Kenton Group and approve a Purchase Order to said vendor in the amount of $75,434.00; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26thday of May,2026. Attest: Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #8.D. 26 May 2026 Page 78 of 138 Agenda Item #8.D. 26 May 2026 Page 79 of 138 Agenda Item #8.D. 26 May 2026 Page 80 of 138 Agenda Item #8.D. 26 May 2026 Page 81 of 138 «H Agenda Item #8.D. 26 May 2026 Page 82 of 138 Ealdwiy’S ‘ 5'I‘Ic.Ial?ty Plumbing,r ”We never forget you have a choice” Estimate details Location:Mary Street Estimate no.:2647 Estimate date:05/13/2026 Bill to City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach.FL 32233 Ship to City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach,FL 32233 Baldwin's Quality Plumbing lola@baldwinsplumbing.com 203 Oxford Estates Way +1 (904)805—0660 Saint Johns,32259 www.baldwinsplumbing.com Underground Utilities Remove driveway aprons for seven double driveways,replace culverts, install catch basin,repour aprons, install mitered ends at each end. PLEASE NOTE:Three double driveways are excluded due to double pvc pipe previously installed. 1 $75,434.00 $75,434.00 Date Product or service Description Qty Rate Amount Note to customer Please review the attached estimate.If you have any questions, please do not hesitate to call. Thank you for the opportunity to serve you. Yours sincerely, Terence McKenzie Accepted byAccepteddate Total $75,434.00 City of Atlantic Beach,Florida:Mary Street FL ESTIMATE Agenda Item #8.D. 26 May 2026 Page 83 of 138 Page 84 of 138 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-71 awarding a multi—yearcontract for farmers market operator services to Dig Local Network,Inc.,a 501(c)(3) nonpro?t organization. SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director TODAY’S DATE:May 21,2026 MEETING DATE:May 26,2026 BACKGROUND:On April 27,the Commission approved Resolution No.26-65 authorizing the City Manager to negotiate an operating agreement for the City’s farmer’s market. The City of Atlantic Beach previously issued a Request for Proposals (RFP)seeking quali?ed vendors to manage and operate the farmer’s market.The market is currently held on Sundays from 10:00 am.to 2:00 pm.at Jack Russell Park.Its mission is to promote locally produced food and artisan goods,support the local economy,expand market opportunities for farmers and small businesses,and provide residents with access to a diverse selection of locally and regionally sourced products while fostering community engagement. The RFP process resulted in the selection of Dig Local Network,Inc. BUDGET IMPACT:Up to $250 weekly revenue to the City to offset public cost RECOMMENDATION:Adopt Resolution No.26-71 ATTACHMENTS:1.Resolution No.26-71 2.Operator Agreement 3.White Paper:The Public Scaffolding and Community Value of the Farmers Market PUBLIC OUTREACH:1.Website 2.Social Media 3.News release CITY MANAGER: Agenda Item #8.E. 26 May 2026 Page 85 of 138 RESOLUTION NO.26-71 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING A MULTI-YEAR CONTRACT FOR FARMERS MARKET OPERATOR SERVICES TO DIG LOCAL NETWORK,INC.,A 501(c)(3) NONPROFIT ORGANIZATION,SUBJECT TO THE TERMS AND CONDITIONS SET FORTH IN THIS RESOLUTION. WHEREAS,on April 27,the City Commission approved Resolution No.26-65,authorizing the City Manager to negotiate an operating agreement for the City’s farmer’s market;and WHEREAS,the City of Atlantic Beach previously issued a Request for Proposals (RFP)seeking quali?ed vendors to manage and operate the City’s farmer’s market and Dig Local Network,Inc was selected as the operator;and WHEREAS,the mission of the farmer’s market is to promote locally produced food and artisan goods,support the local economy,expand market opportunities for farmers and small businesses,and provide residents with access to a diverse selection of locally and regionally sourced products while fostering community engagement;and WHEREAS,the RFP process resulted in the selection of Dig Local Network,Inc.as the preferred vendor to manage and operate the farmer’s market. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes awarding a Multi-Year Contract (Exhibit 1) for farmers market operator services Dig Local Network,Inc.,a 501(c)3 nonpro?t organization. SECTION 2.The term of the contract shall be in effect for a period of three (3)years with the opportunity for renewal. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26thday of May,2026. Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #8.E. 26 May 2026 Page 86 of 138 Exhibit 1 CITY OF ATLANTIC BEACH FARMERS MARKET OPERATOR AGREEMENT AGREEMENT made and entered into this _ day of 2026 at Atlantic Beach,Duval County,Florida,by and between CITY OF ATLANTIC BEACH,a Florida municipal corporation,800 Seminole Road,Atlantic Beach,Florida 32233 (hereinafter “City”),and DIG LOCAL NETWORK,INC.,a 501(c)(3)nonpro?t organization of Atlantic Beach,Florida,PO. Box 331015,Atlantic Beach,FL 32233 (hereinafter “Operator”). 1.Term and Renewal:This Agreement is effective July 1,2026,for a initial term of three (3) years,expiring June 30,2029,unless sooner terminated as provided herein.The City,at its sole option and upon written notice to Operator,may renew this Agreement for up to two (2)additional terms of two (2)years each,provided that Operator is in good standing and not in default.No renewal shall be automatic,and any renewal shall require the prior written approval of the City. The City may terminate this Agreement,for convenience and without cause,upon sixty (60)days” prior written notice to Operator.Operator may terminate this Agreement upon one hundred eighty (180)days’prior written notice to the City.The City’s right to terminate for cause under Section 18 (Default)shall be in addition to,and not in lieu of,the foregoing termination rights. Notwithstanding the foregoing,the City may terminate this Agreement immediately and without penalty in the event of (i)Operator’s loss of 501(c)(3)status,(ii)Operator’s insolvency, dissolution,or ?ling of bankruptcy,(iii)lapse or cancellation of required insurance,or (iv)any condition that,in the City Manager’s reasonable judgment,poses an imminent threat to public health,safety,or welfare. 2.Scope of Services:Operator shall manage and operate the Atlantic Beach Farmers Market at Jack Russell Park,including vendor management,scheduling,compliance,safety,setup and teardown oversight,and site cleanliness.The Market shall be held on Sundays from 10 am.to 2 pm.Any deviations in time or location are subject to the prior written approval of the City Manager,which may be granted or withheld in the City’s sole discretion.The Operator shall submit a site map for vendor stall placements to the City for prior written approval not less than thirty (30)days before the ?rst market day of each calendar year,and may be required to periodically rotate stall locations within the park to minimize wear and tear in speci?c areas. Operator shall,at its sole cost and expense,obtain and maintain all permits,licenses,and approvals required by federal,state,or local law for the operation of the Market,including without limitation any business tax receipt,food-handling permits,and Florida Department of Agriculture and Consumer Services approvals.Operator shall complete all setup,teardown,removal of debris and equipment,and restoration of the site to its pre-market condition by no later than 4:00 pm.on each market day.Operator shall be responsible for any damage to City property caused by Operator,its agents,employees,vendors,or Invitees,and shall repair or,at the City’s election,reimburse the City for the cost of repairing such damage within thirty (30)days of written demand.This Agreement grants Operator a non-exclusive,revocable license to use the designated portion of Jack Russell Park solely for the purposes set forth herein,and creates no leasehold,easement, tenancy,or other property interest in favor of Operator. 3.Vendor Capacity:A maximum of 50 vendors and two food trucks is permitted. 67789696 v1 Agenda Item #8.E. 26 May 2026 Page 87 of 138 Exhibit 1 4.Vendor Selection:Operator shall give priority to vendors that sell farm produce,meat,honey, dairy,and eggs. 5.Vendor Fees:Vendor booth fees are set at $35 per vendor per market.Operator shall remit $5 per vendor per market to the City,payable not later than the tenth (10th)day of the calendar month following the month in which the market days occurred.Each remittance shall be accompanied by a written report,in a form acceptable to the City,identifying for each market day during the reporting period:(i)the date of the market,(ii)the names of each vendor and food truck,(iii)the booth fee collected from each,and (iv)the total amount remitted to the City.Any payment not received by the City within ten (10)days after its due date shall accrue a late charge equal to the greater of $50.00 or one and one-half percent (1.5%)per month on the unpaid balance,in addition to all other remedies available to the City.Vendor booth fees and the per-vendor remittance to the City may be adjusted by the City Commission upon ninety (90)days’prior written notice to Operator.Operator shall maintain complete and accurate books and records of all Market revenues and expenses for a period of not less than ?ve (5)years following the end of each ?scal year,and shall make such books and records available for inspection and audit by the City or its designated representatives upon not less than ?ve (5)business days’written notice during normal business hours.Operator shall reimburse the City for the reasonable cost of any audit that reveals an underpayment to the City of ?ve percent (5%)or more for the period audited. 6.Parking Plan:Operator must submit a written parking plan for City approval. 7.Reporting Requirements:Operator must maintain bookkeeping by a licensed accountant and submit an Annual Statement of Income and Expense,IRS Form 990,and Articles of Incorporation annually. 8.Marketing Requirements:All advertising shall display the City of Atlantic Beach as the primary sponsor,and the City logo must appear prominently on all promotional materials.Operator shall submit all advertising,promotional materials,press releases,social media content referencing the City,and any other materials bearing the City name,seal,or logo to the City for prior written approval,which the City may grant or withhold in its sole discretion.The City hereby grants Operator a limited,non-exclusive,non-transferable,royalty-free,revocable license to use the City’s name and logo solely in connection with the Market and solely as approved by the City;this license terminates automatically upon expiration or termination of this Agreement.Operator shall not make any statement or representation that the City endorses any vendor,product,or service offered at the Market.Operator may not use the City’s name,seal,or logo to solicit donations or sponsorships without the City’s prior written consent. 9.Insurance:Operator shall always maintain during the term,at Operator’s cost,a comprehensive commercial general liability insurance policy on an occurrence basis,including premises/operations,products and completed operations,personal and advertising injury,and contractual liability coverages,protecting the City against all claims or demands that may arise or be claimed on account of Operator’s use of the premises.This policy shall be in an amount of at least $1,000,000 per occurrence and $2,000,000 in the general aggregate for bodily injury,personal injury,and property damage,with a separate $2,000,000 products and completed operations aggregate.In addition,Operator shall maintain (a)Business Automobile Liability insurance 67789696 v1 Agenda Item #8.E. 26 May 2026 Page 88 of 138 I I I I. 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I II I I ‘I ‘ I II _t '.--I I ' .II -'II I 1 II I I I:I (I I I I I.;- .I I ..-. .|"'I :~- II I I _-I III I ‘ 'I II 'I ..-II - _I I I H I 'I I I.I I NN Exhibit 1 covering all owned,hired,and non—ownedvehicles in an amount not less than $1,000,000 combined single limit per accident;(b)Workers’Compensation insurance in accordance with Chapter 440,Florida Statutes,and Employer’s Liability insurance with limits of not less than $500,000 each accident,$500,000 each employee/disease,and $500,000 disease policy limit,or evidence of a valid exemption acceptable to the City;and (c)if any vendor sells,serves,or distributes alcoholic beverages at the Market,Liquor Liability insurance with limits of not less than $1,000,000 per occurrence.The City may,upon written notice,require Operator to increase any of the foregoing limits to commercially reasonable amounts not more than once per renewal term.The insurance shall be written by a company or companies authorized to do business in the State of Florida and rated not less than A-VII by AM.Best,and otherwise acceptable to the City’s Risk Manager.Operator shall deliver to the City satisfactory proof of such insurance and shall name the City,its of?cers,of?cials,employees,agents,and volunteers,as additional insureds on a primary and non-contributory basis under said policies (other than Workers’Compensation). Each policy shall include a waiver of subrogation in favor of the City and its of?cers,of?cials, employees,agents,and volunteers.Each policy shall provide that it may not be canceled,non- renewed,or materially modi?ed except upon not less than thirty (30)days’prior written notice to the City (ten (10)days’notice for non-payment of premium).Operator shall provide the City annual certi?cates of insurance (COIs)at least thirty (30)days prior to any renewal or expiration. Operator shall notify the City immediately in writing of any claims or incidents,and in any event no later than three (3)days after the ?ling of any incident or claim.Operator shall require all vendors and food trucks participating in the Market to maintain commercial general liability insurance of not less than $1,000,000 per occurrence,naming the City and Operator as additional insureds,and shall collect and retain certi?cates of insurance evidencing such coverage prior to permitting any vendor to participate.The insurance required herein shall not be construed to limit Operator’s liability under this Agreement,including its indemni?cation obligations. 10.Indemni?cation:Operator agrees to indemnify,defend (inclusive of any and all attorneys’ fees,costs,and expenses,including those incurred on appeal,and with counsel reasonably acceptable to the City),and hold harmless the City,its elected and appointed of?cials,of?cers, employees,agents,and volunteers,from any and all liability,defense costs,loss,or damage which the City may suffer as a result of claims,demands,costs,or judgments against it arising from (a) any act,omission,negligence,willful misconduct,breach of this Agreement,or Violation of law by,(b)any injury to or death of any person,or any damage to or loss of property,caused in whole or in part by,or (c)any food-bome illness,alleged unsafe condition,intellectual property infringement,or employment-related claim arising from the acts or omissions of,Operator (or any of Operator’s of?cers,directors,employees,contractors,subcontractors,vendors,food trucks, agents,af?liates,participants,spectators,invitees,representatives,or otherwise [“Invitees”])in its use of the Facilities.Operator assumes liability for any and all of its (and its Invitees’)activities and operations conducted on,in,and around the Facilities,Jack Russell Park,and surrounding areas,including but not limited to ancillary activities such as food preparation,sampling,storage, and handling,parking management,ingress and egress,and use of any City facilities or equipment. The City reserves the right,in its sole discretion,to participate in the defense of any such claim with counsel of its own choosing at Operator’s expense,or to assume control of the defense,in which case Operator shall continue to be obligated for all defense costs.Operator shall not settle or compromise any claim subject to this Section without the City’s prior written consent.This indemni?cation shall survive the expiration or termination of this Agreement.Nothing herein shall 67789696 v1 Agenda Item #8.E. 26 May 2026 Page 89 of 138 I I .I'- II II I | H I II I u I III I ' I I II I I I I {L-‘II II I .-||.-I III I l I I I II I‘I 'I I :-I.|. I -II I I II'II '|'| v |-I |-t I .II I I -II.II II I I I .I I I -r ; I ..II I. .I .I II II I-4 ‘ :-.III 'I ;.I I | ‘A III I I I I -|''I I _|I I I ;I I .. I I II II II .I L n I I I ' -I -= II II I 5‘ I I ' II :I I II I -I .I I I :I II I.--,b 1 :II x“I I '.'I a II | v --II III |‘'II ' ;II .II .I I n |-: I I II .I .II I II |I ''II I I II I I.I ,. I ... I .I I I I _ ..I II I _I | |I I ''II"— :III In!"I H; 'I|I l‘.I II‘I II._I II‘ II I II- |J " II -II I I z I ..I II II ‘ l‘| -III --I II '|I II Exhibit 1 be construed as a waiver by the City of the limits of liability,sovereign immunity,or other protections set forth in Section 768.28,Florida Statutes,or any other applicable law. 11.Public Records:Operator agrees to comply with the public records provisions contained in Exhibit A,attached hereto and made a part hereof.Operator is a “contractor”as de?ned in Section 119.0701 ,Florida Statutes,and shall comply with all requirements of that section,including Without limitation the obligation to:(a)keep and maintain public records required by the City to perform the services;(b)upon request from the City’s custodian of public records,provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119,Florida Statutes, or as otherwise provided by law;(c)ensure that public records that are exempt or con?dential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if Operator does not transfer the records to the City;and (d)upon completion of the contract,transfer,at no cost,to the City all public records in possession of Operator or keep and maintain public records required by the City to perform the services.If Operator transfers all public records to the City upon completion of the contract,Operator shall destroy any duplicate public records that are exempt or con?dential and exempt from public records disclosure requirements.If Operator keeps and maintains public records upon completion of the contract,Operator shall meet all applicable requirements for retaining public records.All records stored electronically must be provided to the City,upon request from the City’s custodian of public records,in a format that is compatible with the City’s information technology systems.IF OPERATOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO OPERATOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:City Clerk,City of Atlantic Beach,800 Seminole Road,Atlantic Beach,Florida 32233,telephone (904)247-5810,email cityclerk@coab.us. Failure of Operator to comply with the public records provisions of this Agreement or Chapter 119,Florida Statutes,shall be grounds for immediate unilateral termination of this Agreement by the City. 12.Modifications:Modi?cations,amendments,or alterations of the terms or conditions of this Agreement are permitted only via written documents executed by both parties.The City Manager is authorized to execute non-material amendments on behalf of the City,including administrative or ministerial changes to schedules,site maps,parking plans,and reporting forms.Any modi?cation that (i)increases the Citv’s ?nancial obligation or decreases the fees payable to the City,(ii)extends the term,(iii)materially expands the scope of services or the area of City property subject to this Agreement,(iv)waives or modi?es the indemni?cation,insurance,or termination provisions hereof,or (V)is otherwise material in nature,shall require the prior approval of the Atlantic Beach City Commission.No oral statement,course of dealing,or course of performance shall amend or modify this Agreement. 13.Compliance:Operator shall comply with all applicable federal,state,and local laws, ordinances,codes,rules,and regulations,all City requirements,and all vendor rules,including without limitation those relating to sourcing,sustainability,waste management,food safety (including the Florida Food Safety Act and the Florida Department of Agriculture and Consumer Services Cottage Food rules),and public safety.Operator shall not,and shall not permit any vendor 67789696 v1 Agenda Item #8.E. 26 May 2026 Page 90 of 138 I .II I . -I -II - II II—I I I.1 _.II I . II I A II -I : I 'I I I I -.II ’-I I:: I I I I I I.II - II-I II I. II -''I II:' I II II I ' I I I . It.-'. II : II I .I II I II III _. III I II . -I -I I Il I 'I -II I :I ''III I I I III II I II I ‘III I ‘'3 II I II I .I. ‘‘ I II I I ' I II III »I ~ I I I I I I I I I A 'I .- I I I I II I I = I -.I I III '7 ;' IIII III II‘'I 'I I I NI ‘ II I I III II . I I I I |III g = I I II I I If‘I ‘ I I n .I _ I .' I I I I II I I II II ‘I 'I I I II ,1 .I .L"_I :I :.--k I!-I ‘‘I ' II .-Il ''I II ..II I:II I I ' II | t I I ...I I II I II .I I Exhibit‘l to,discriminate against any person on the basis of race,color,national origin,religion,sex,sexual orientation,gender identity,age,disability,marital status,familial status,or any other classi?cation protected by federal,state,or local law.Operator shall comply with the Americans with Disabilities Act,42 U.S.C.§12101 et seq.,and shall ensure that the Market is accessible to persons with disabilities.Operator shall comply with Section 448.095,Florida Statutes,regarding E-Verify,and shall register with and use the US.Department of Homeland Security’s E— Verifysystemtoverifytheworkauthorizationstatusofallnewemployeeshiredduringthecontractterm. Operator certi?es that it is not on the Scrutinized Companies that Boycott Israel List,the Scrutinized Companies with Activities in Sudan List,the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,or any similar list maintained pursuant to Section 215.473 or 287.135,Florida Statutes,and is not engaged in a boycott of Israel.Operator further certi?es that it is not on the Convicted Vendor List or the Discriminatory Vendor List maintained by the Florida Department of Management Services. 14.Termination of Market Day:The City may terminate any single market day for safety or compliance reasons at its discretion. 15.Weather,Lightning,and Emergency Suspension Procedures:The Operator shall comply with all provisions of the City of Atlantic Beach Special Event Weather Policy and acknowledges that the City utilizes the Thor Guard Lightning Prediction System to monitor weather conditions and ensure event safety.If inclement weather is forecasted in advance,the Operator shall submit a weather plan by Friday at noon for City staff review and approval. .15.1 Lightning Detection System Compliance:The Operator shall follow all warnings produced by the Thor Guard system locations,including the unit located at Russell Park, the of?cial market location.The Operator shall monitor weather conditions continuously throughout the market day..15.2 Mandatory Suspension Upon Alerts:The Operator agrees to the following mandatory procedures: a.When a RED ALERT is issued (One 15-second horn blast +?ashing strobe light): -All market activities must cease immediately. -All vendors,staff,volunteers,and attendees must be directed to shelter in enclosed buildings (preferred)or hard-topped vehicles. -No one shall remain in open ?elds,under trees,near metal structures,or near water. b.During Suspension: -Operator must communicate the delay using the PA system or other event communication methods. -Attendees must be updated every 15 minutes or as conditions change. c.When the All-Clear is issued (Three S-second horn blasts +strobe light turns off): -Market activities may resume only after these signals. -Operator must announce the all—clearto vendors and attendees. o 15.3 Weather Monitoring at Locations Without Thor Guard Coverage:If the event is held or expanded to any area without a Thor Guard unit,the Operator shall monitor ThorTV 67789696 v1 Agenda Item #8.E. 26 May 2026 Page 91 of 138 -'I I I I I I II I II’I II II ‘‘‘ I ‘;. I a _I _I;I.I:I I I II .III I -'I I I .I .I -.-II.II .. :I : _I III ‘.I.. II .I I II I --I .I.I.I..I I III I ''I ' II_I ,-III II ---I II I! III I.I I I -I —..I II I ' .II;III «..-I.-III ..'l‘ I II .;I .-r I I I I I I I II I 'II .I II I'=r .I I '“ I ':' _I n I I.I I .II I .;I I I '-.-I.;-I.I..-'.I-II -I II I '| v v ..I II I VII _|'III II I ~II'I .I .. -I .III .I I -II . I ‘ ’7‘ I I I II I II .I.I .I_:I I.II I . v I I I -:|I -I I ''I'I-I 'I -I ‘ I 'I II ~I I I I I --II I II ‘I III I I I II .III I II I --I I I II E II __;II =- I I 'II =' I I -.-I...IIIII II II I -|I I I I I . II III I II I I ._I :I -I I III -I II I _I II I“-I II - I.I ‘ I '' I III -‘I‘.I=I .‘l = .I I..;II I =I I I II I I 'II I _I _|‘:'‘ h ‘V II I Exhibit1 mobile alerts and "Red Alert"and "All-Clear"noti?cations as required in the Special Event Weather Policy. c 15.4 Gale Warnings and Severe Weather:Operator must suspend the market immediately if the National Weather Service issues a Gale Warning.Additionally,the Operator may suspend activity for heavy rain,unsafe winds,or any conditions that threaten public safety..15.5 City Authority:The City retains full authority to suspend or terminate any individual market day or cancel a market event entirely based on weather safety concerns or Operator non-compliance with this policy..15.6 Enforcement:Failure to comply with the Special Event Weather Policy may result in immediate market cancellation,loss of deposits,and/or loss of future permit or market operation privileges. 16.Matters Not Addressed:Any matters pertaining to the usage of Facilities that are not speci?cally addressed in this Agreement,in the City’s written policies or guidelines,or in the City’s Code of Ordinances,shall be decided by the City Manager. 17.Authority to Execute:The undersigned individual executing this Agreement on behalf of Operator represents and warrants to the City that:(i)Operator is a duly organized and validly existing nonpro?t organization under the laws of the State of Florida;(ii)Operator has full power and authority under its governing documents and applicable law to enter into this Agreement and to perform all of its obligations hereunder;and (iii)the execution,delivery,and performance of this Agreement have been duly authorized by all necessary action on the part of Operator,and this Agreement constitutes a valid and binding obligation of Operator,enforceable against Operator in accordance with its terms.The individual signing below further represents and warrants that he or she has been duly authorized to execute and deliver this Agreement on behalf of Operator. 18.Default:In the event Operator defaults in the perfomiance of any covenant or agreement contained herein,and such default continues for ten (10)days for a monetary default or thirty (30) days for a non—monetary default (or such shorter period as is necessary to address an imminent threat to public health,safety,or welfare,as determined by the City Manager in the City’s sole discretion)after receipt of written notice from the City,the City may,at its option,terminate this Agreement in its entirety.In that event,Operator shall immediately remove all persons and property from the Facilities.Failing to do so,the City may cause such removal with or without process of law at Operator’s expense.These expenses shall include,but not be limited to, reasonable attomey’s fees and paralegal fees,at trial and on appeal,incurred by the City,whether or not a suit is ?led.The remedies provided in this Agreement are cumulative and in addition to all other remedies available to the City at law or in equity,and no exercise of one remedy shall preclude the exercise of any other.No waiver by the City of any default or breach shall constitute a waiver of any subsequent default or breach.The City’s failure to insist upon strict performance of any provision shall not be construed as a waiver of the right to demand strict performance thereafter. 19.Assignment and Subcontracting:Operator shall not assign,transfer,delegate,or subcontract this Agreement or any rights or obligations hereunder,in whole or in part,whether voluntarily, involuntarily,or by operation of law,without the prior written consent of the City Commission, 67789696 v1 Agenda Item #8.E. 26 May 2026 Page 92 of 138 I I III '"z I -~II ..-,. ._,.... I II-|'I II -I‘‘ I I '"I II II II I I '''I -'I I II I II II II 'JI IHI 'II _.f ._..,_,..l.-,. I..- .....I — I . -.I.,.._.. .“I I _III I .II I .I I.. I I I'-|...II .-I'I -..I.........I...II EXhibit1 which consent may be withheld in the City’s sole discretion.Any purported assignment,transfer, delegation,or subcontract without such consent shall be null,void,and a material breach of this Agreement.The performance of services by Operator is personal to Operator and is a material inducement to the City’s entry into this Agreement. 20.Independent Contractor:Operator is an independent contractor and not an of?cer,employee, agent,partner,joint venturer,or representative of the City.Nothing in this Agreement shall be construed to create any agency,partnership,joint venture,employment,or similar relationship between the City and Operator or between the City and any of Operator’s employees,agents, vendors,or Invitees.Operator is solely responsible for the supervision,direction,hiring,discipline, and payment of its personnel,including all wages,bene?ts,payroll taxes,withholding, unemployment insurance,and workers’compensation insurance.No of?cer,employee,agent, vendor,or Invitee of Operator shall be entitled to any bene?t available to City employees. 21.Notices:All notices,demands,and other communications required or permitted under this Agreement shall be in writing and shall be deemed duly given when (a)delivered personally,(b) deposited with a nationally recognized overnight courier with charges prepaid,(c)sent by United States certi?ed mail,return receipt requested,postage prepaid,or (d)sent by electronic mail with con?rmation of receipt,in each case addressed as follows: If to the City: City Manager,City of Atlantic Beach,800 Seminole Road,Atlantic Beach,Florida 32233, with a required copy to:Of?ce of the City Attorney,City of Atlantic Beach,800 Seminole Road,Atlantic Beach,Florida 32233. If to Operator: Dig Local Network,Inc.,PO.Box 331015,Atlantic Beach,Florida 32233,Attn:Executive Director. Either party may change its notice address by written notice given in accordance with this Section. 22.Governing Law;Venue;Waiver of Jury Trial:This Agreement shall be governed by, construed under,and enforced in accordance with the laws of the State of Florida,without regard to its con?ict-of-laws principles.Venue for any action arising out of or relating to this Agreement shall lie exclusively in the state courts of the Fourth Judicial Circuit in and for Duval County, Florida,or,for actions within federal jurisdiction,the United States District Court for the Middle District of Florida,Jacksonville Division.THE PARTIES KNOWINGLY,VOLUNTARILY, AND INTENTIONALLY WAIVE ANY RIGHT TO TRIAL BY JURY IN ANY ACTION OR PROCEEDING ARISING OUT OF OR RELATING TO THIS AGREEMENT. 23.Sovereign Immunity;Limitation on City Liability;No Personal Liability:Nothing in this Agreement shall be deemed a waiver of the City’s sovereign immunity or of the limits of liability set forth in Section 768.28,Florida Statutes,or any other applicable law.In no event shall any 67789696 v1 Agenda Item #8.E. 26 May 2026 Page 93 of 138 Exhibit1 elected or appointed of?cial,of?cer,employee,agent,or volunteer of the City have any personal liability under this Agreement.No provision of this Agreement is intended to obligate the City to expend funds in any ?scal year in excess of those duly appropriated by the City Commission for such ?scal year,and any obligation of the City hereunder is subject to annual appropriation. 24.Force Majeure:Neither party shall be in default of its obligations hereunder (other than payment obligations)to the extent performance is prevented by acts of God,hurricane,tropical storm,?re,?ood,pandemic,governmental order or shutdown,war,terrorism,civil unrest,or other event beyond such party’s reasonable control.The affected party shall give prompt written notice of the force maj eure event and shall use commercially reasonable efforts to resume performance as soon as practicable.If a force majeure event continues for more than sixty (60)consecutive days,the City may terminate this Agreement upon written notice without penalty or further obligation. 25.Miscellaneous:(a)This Agreement,together with Exhibit A,constitutes the entire agreement of the parties and supersedes all prior or contemporaneous oral or written agreements, representations,or understandings concerning its subject matter.(b)If any provision of this Agreement is held invalid or unenforceable,the remaining provisions shall continue in full force and effect,and the parties shall negotiate in good faith to replace the invalid provision with a valid one that most nearly re?ects the original intent.(c)This Agreement creates no rights in any third party,and no person or entity other than the parties hereto shall be a third-party bene?ciary of this Agreement or any provision hereof.(d)The Section headings used in this Agreement are for convenience only and shall not affect interpretation.(e)This Agreement may be executed in counterparts,including by electronic signature,each of which shall be deemed an original and all of which together shall constitute one and the same instrument.(t)This Agreement has been negotiated by the parties and shall not be construed for or against either party as the drafter.(g) The obligations of Operator under Sections 9 (Insurance),10 (Indemni?cation),11 (Public Records),22 (Governing Law;Venue;Waiver of Jury Trial),and 23 (Sovereign Immunity)shall survive the expiration or termination of this Agreement. CITY OF ATLANTIC BEACH By:Kevin Hogencamp Title:City Manager Signature: WITNESSED: 67789696 v1 Signature Agenda Item #8.E. 26 May 2026 Page 94 of 138 Signature: WITNESSED: DIG LOCAL NETWORK,INC. 67789696 V1 Signature: Title: Exhibit Agenda Item #8.E. 26 May 2026 Page 95 of 138 PUBLIC RECORDS PROVISIONS FOR ALL CONTRACTS AND AMENDMENTS Effective as of July 1,2016 per Chapter 2016-20,Laws of Florida Section 119.0701.Public Records (a) (b) (C) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT DONNA BARTLE, THE CITY CLERK AND THE CUSTODIAN OF PUBLIC RECORDS AT (904)247-5809,T 111,800 SEMINOLE ROAD, ATLANTIC BEACH,FLORIDA 32233. The contractor shall comply with Chapter 119,Florida Statutes,in regards to public records laws,speci?cally to: 1.Keep and maintain public records required by the public agency to perform the service. 2.Upon request from the public agency’s custodian of public records,provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3.Ensure that public records that are exempt or con?dential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. 4.Upon completion of the contract,transfer,at no cost,to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service.If the contractor transfers all public records to the public agency upon completion of the contract,the contractor shall destroy any duplicate public records that are exempt or con?dential and exempt for public records disclosure requirements.If the contractor keeps and maintains public records upon completion of the contract,the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency,upon request from the public agency’s custodian of public records,in a format that is compatible with the information technology systems of the public agency. Failure to provide the public records to the public agency within a reasonable time may subject the contractor to penalties under s.119.10 and s.119.0701(4),Florida Statutes. Note:Section (at)above must be in at least 14—pointboldfacedtype Public Records Provisions,Page 2 COAKUS Exhibit A Agenda Item #8.E. 26 May 2026 Page 96 of 138 Print: Phone: Date: Signed: Company: PUBLIC RECORDS PROVISIONS FOR ALL CONTRACTS AND AMENDMENTS Effective as of July 1,2016 per Chapter 2016-20,Laws of Florida This is to con?rm that we have received the Public Records Provisions Public Records Provisions,Page Agenda Item #8.E. 26 May 2026 Page 97 of 138 ‘V ‘V I III II '‘Il"| II.I l-I -I z I I II -H I .I..-:II I I I I II 'II IIII '"‘l | i ;II I I I II NII ' I I u._ I '2: I r a, u I II an H - I.I I I I I ,- IL II II I 'II I 'N' .I. "I. II II |‘'II The Public Scaffolding and Community Value of the Farmers Market By Kevin Hogencamp,Interim City Manager,City ofAtiantic Beach May 2026 When a community like Atlantic Beach hosts or sanctions a weekly event like the Atlantic Beach Farmers Market at a public facility like Jack Russell Park-and the City Hall parking lot, it represents a significant,structured commitment of public assets and staff hours. The primary taxpayer-funded categories that directly or indirectly underwrite the existence of the market include: 1.Maintenance of Public Property The most significant municipal contribution is the land itself..Grounds Maintenance and Turf RestorationzHundreds of patrons and heavy vendor setups cause accelerated wear and tear on public park turf and irrigation systems.Taxpayer-funded Recreation and Parks crews and contractors handle the aeration,reseeding,mowing,and specialized upkeep required to keep the park viable for both the Sunday market and everyday recreational use. 2.Municipal Staffing,Administration,and Governance Running amarketon public property requires ongoing oversight from salaried City employees whose positions are funded by local tax dollars: .Contract and SOP Management:City administration including the City Manager’s office,legal counsel,and the Neighborhoods Department --dedicates staff time to drafting,reviewing,and updating the market’s facility-use agreement to ensure public risks are mitigated..Public Information and Promotion:The City utilizes its taxpayer-funded communications infrastructure (the official City website and municipal social media platforms)to promote the market as a community destination,providing valuable marketing that would othenrvise cost thousands in private advertising. 3.Public Works,Utilities,and Waste Management The physical infrastructure required to run a weekly retail event is heavily tied to City utility and maintenance operations:.Utility Consumption:While vendors often bring their own setups,any use of public electricity grids (for entertainment,food trucks,and restrooms)and municipal utilities at the park rely directly on the City’s underlying infrastructure. Agenda Item #8.E. 26 May 2026 Page 98 of 138 .Solid Waste Operations:Large weekly crowds generate a substantial volume of trash and recycling.While vendors are responsible for their immediate booths,City crews handle the broader post-event collection,hauling,and disposal. 4.Public Safety,Traffic Control,and Code Enforcement To ensure a safe environment when a public park transitions into a high—traffic retail zone, municipal enforcement resources are routinely involved..Police and Traffic Oversight:The Atlantic Beach Police Department assists with the increased traffic flow,pedestrian safety crossings,and parking management surrounding the Seminole Road and Plaza corridors on market days. Through these avenues,local tax dollars function as an invisible scaffolding providing the land,safety,sanitation,and administration necessary to keep a recurring public market safe,clean,and operational. The Return on Investment:Quality of Life and Community Value While this scaffolding represents a deliberate expenditure of City resources,the return on investment for Atlantic Beach extends far beyond simple economics.Farmers markets are more than just places to buy fresh produce;they are vibrant hubs of community life.In an era dominated by industrial agriculture and giant supermarket chains,these local markets offer a refreshing alternative that benefits consumers,farmers,and the environment alike. By bridgingthe gap between coastal residents and regional producers,farmers markets play a vital role in fostering economic resilience,promoting sustainability,and enhancing public health. Economic and Environmental Impacts One of the most significant benefits of farmers markets is their economic impact on local communities.When consumers buy directly from farmers,a larger share of the dollar stays within the local economy.This direct—to-consumer model eliminates the middlemen—such as distributors,wholesalers,and brokers—enabling farmers to retain a higher percentage of their profits. Economic Longevity:This financial boost helps small—scale family farms remain viable, preventing them from being swallowed up by large agricultural corporations.Furthermore, the money spent at farmers markets often circulates locally,supporting other nearby businesses and stimulating regional economic growth. Agenda Item #8.E. 26 May 2026 Page 99 of 138 In addition to economic benefits,farmers markets contribute substantially to environmental sustainability.The modern food system is notorious for its massive carbon footprint,with the average meal travelingthousands of miles from farm to plate.In contrast, the goods sold at local markets are typically grown or produced within a short driving distance.This drastically reduces the energy required for transportation,packaging,and refrigeration.Moreover,many small-scale farmers utilize sustainable practices --such as organic cultivation,crop rotation,and integrated pest management --which help preserve soil health and biodiversity. Enhancing the Social Fabric Beyond the tangible economic and environmental metrics,farmers markets serve as a cornerstone for a community’s social fabric and overall quality of life.They transform ordinary public spaces into lively,multi-generational gathering points that foster a deep sense of belonging..Social Connection:In an increasingly digitalworld,the market provides a rare space for face-to-face interaction.It is a place where neighbors catch up,local artisans showcase their crafts,and musicians perform.This builds social capital and strengthens community ties..A Cultivated Food Culture:Consumers have the unique opportunity to engage directly with the people who grow their food.This interaction builds trust, transparency,and education,allowing shoppers to learn about seasonal eating, cooking techniques,and exactly where theirfood originates..Wellness and lnclusivity:Access to fresh,nutrient-dense whole foods directly correlates with improved public health outcomes.By hosting nutrition assistance programs (like SNAP or WIC matching),farmers markets ensure that healthy,fresh food is a right accessible to all socioeconomic tiers,lifting the overall well-being of the entire neighborhood. Conclusion Ultimately,farmers markets represent a holistic approach to food and community.They remind us of the value of knowing where our food comes from and the importance of supporting those who cultivate the land.By choosingto back a farmers market through both municipal infrastructure and local attendance,a community does not just make a healthy choice for its residents;it makes a conscious decision to invest in the economic prosperity, environmental health,and socialvitality of its entire community. Agenda Item #8.E. 26 May 2026 Page 100 of 138 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM:Resolution No.26-72 authorizing the funds for the Seminole Road Water Service Replacements SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:May 15,2026 MEETING DATE.May 26,2026 BACKGROUND:The Public Utilities Department plans to install new water service lines for 14 residences located in the 1800 block of Seminole Road.The existing water services have reached the end of their useful life and are currently located in close proximity to the residential structures,creating maintenance and accessibility concerns. The proposed improvements include the installation of new l-inch poly water service lines utilizing directional boring beneath Seminole Road.In addition,the existing water meters will be relocated closer to the roadway to improve accessibility for City utility personnel and to facilitate maintenance. Four City of Atlantic Beach-approved contractors were solicited to provide quotes for City Project PU2622.Three contractors submitted proposals,as summarized in the chart below.Based on the submitted quotes,including a 10%contingency allowance,Gruhn May,Inc.provided the lowest responsive quote. McKendree’s Plumbing GPH Services Hager Construction Gruhn May,Inc. $117,240.50 $119,694.00 No Quote $112,619.10 (with 10% contin enc BUDGET:Funds are available in the Public Utilities Fund Account No.400-5504—533-6300for Project PU2622 in the amount of $160,000. RECOMMENDATION:Adopt Resolution No.26—72 ATTACHMENTS:1.Resolution No.26-72 2.Quotes(3) PUBLIC OUTREACH:Direct communication with resident \ REVIEWED BY CITY MANAGER:w. Agenda Item #8.F. 26 May 2026 Page 101 of 138 t S RESOLUTION NO.26-72 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING WATER SERVICE REPLACEMENTS FOR THE 1800 BLOCK OF SEMINOLE ROAD;AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Public Utilities CIP includes replacing fourteen water services in the 1800 block of Seminole Road;and WHEREAS,the water services have reached the end of their service life and also need to be moved further away from the residential units to give city utilities staff easier access to the services and meters;and WHEREAS,Staff reached out to four city approved contractors for quotes;and WHEREAS,three quotes were received,with Gruhn May,Inc.being the lowest quote at $112,619.10;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby appropriatesfunds from City’s Public Utilities Fund 400- 5504-533-6300 Project PU2622 in the amount of $112,619.10 Section 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26thday of May,2026. Donna L.Battle,City Clerk Curtis Ford,Mayor Approved as to form and correctness: Jason R.Gabriel,City Attorney Attest: Agenda Item #8.F. 26 May 2026 Page 102 of 138 122 5 055 TbLBiBS-0M $12,250 Total 106240.50 McKendree's Plumbing Quote BidItem Description QTY UNIT UNITCOST EXTENDEDCOS T1INSTALL8"X 1"TAP &14 EA LONGPOLYSERVICE $4250 $59500 ACROSSSEMINOLEROAD 2 INSTALL4"CAPSON THE 3 EA 4"PVCMA'N AT 1‘?”ng $937.50 2812.50 ANDATTHECROSSAT 1878 SEMINOLERD 3 REPLACETHE 11”X 18"14 EA FLAREDBOTTOMONE IUI’OUSEHOLECOMPOSITE $330 $4620 METERBOXESANDONE TR HOLELIDSWHERE NEEDED 4 RECONNECTALLNEw 14 EA $875SERVICESTOEXISTING $1250 CUSTOMERSIDESERVICE WITHSCH-80 PVC 5 GROUTFILLENTIRE4"1354 LF PVC MAN 27 36558 SOD REPLACEMENT TBD CONCRETESIDEWALK TBD REPLACEMENTIF NEEDED s REMOVEFIREHYDRANT AT 1878 SEMINOLERD $1500 $1500 ANDCAP EXISTINGCROSS To BEGROUT FILLED. \lm amn Em;d $117,240.50 ype tex ts Agenda Item #8.F. 26 May 2026 Page 103 of 138 up |.---.-...d-l'lI-I-I-FI-J -ml .- '-fI-I-'-'J'|EI-II .anI l- I-.I'I-"'l u.-.-IIrI-I-In--.--u ‘F-‘J-I-l'l-I 1 _.|.-Il a a f-‘—l'I-'lI—I— II " .._.q.1-..-_.__._ gran: 'I-‘I-IJ-I-?- I—I—Il-If-u null-FIFE 'u' --Ila-lfF-hl——I 54—”_'I-I -l—I'm-I- 'l—I'"I l—- II.-——I—I--- rif- m -I-'I —- I:u Contractor:Gruhn May,Inc 1802 to 1989 Seminole Rd Water Services Bid Form Bid Item (DUI-k Description Install 8"x 1"tap and long poly service across Seminole Road Install 4"caps on the 4"PVC main at 18th &19th and at the cross at 1878 Seminole Rd Replace the 11"x 18"flared bottom one house hole composte meter boxes and the one TR Hole lids where needed Reconnect all new service to the existing customer side service with Sch—80PVC Grout fillentire 4"PVC Main Sod replacement Concrete sidewalk replacement if needed Remove fire hydrant at 1878 Seminole Rd and cap existing cross to be grout filled With 10%Contingency QTY 14 14 14 1354 TBD TBD Unit EA EA Total Unit Cost Extended Total $5,100.00 $2,400.00 $450.00 $550.00 $6.50 $980.00 $71 ,400.00 $7,200.00 $6,300.00 $7,700.00 $8,801.00 $980.00 $102,381.00 $112,619.10 tS Agenda Item #8.F. 26 May 2026 Page 104 of 138 n'k—‘(z? TOTAL $119,694.00 BidItem 01 GPH Services -Proposal Description INSTALL8"X1"TAP 8: LONGPOLYSERVICE ACROSSSEMINOLEROAD INSTALL4”CAPSON THE 4”PVCMAINAT 18"",19TH ANDATTHECROSSAT 1878 SEMINOLERD REPLACETHE11"X18” FLAREDBOTTOMONE MOUSEHOLECOMPOSITE METERBOXESANDONE TR HOLELIDSWHERE NEEDED RECONNECTALLNEW SERVICESTO EXISTING CUSTOMERSIDESERVICE WITHSCH-80PVC GROUT FILLENTIRE4” PVC MAIN SOD REPLACEMENT CONCRETESIDEWALK REPLACEMENT[F NEEDED REMOVEFIREHYDRANT AT 1878 SEMINOLERD ANDCAP EXISTINGCROSS TO BEGROUTFILLED. QTY 14 14 14 1354 TBD TBD 1 UNIT EA EA EA EA LF SF SF EA UNITCOST $4,500.00 $1,550.00 $675.00 $1,800.00 $11.00 $4.00 $7.00 $2,500 EXTENDEDCOS T$63,000.00 $4,650.00 $9,450.00 $25,200.00 $14,894.00 TBD TBD $2,500 "UK“90m am 0 ts Agenda Item #8.F. 26 May 2026 Page 105 of 138 Page 106 of 138 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:PLAT25-0002 Request for a plat approval as required by Chapter 24, Article 4 of the Code of Ordinances within the residential general,multi-family (KG-1W)at re # 169700-001 0 for 0 Seminole Road. SUBMITTED BY:Amanda Askew,Neighborhoods Department Director TODAY’S DATE:May 13,2026 MEETING DATE:May 26,2026 BACKGROUND:The applicants,Lauren Bartlett and Susan Bartlett Rankin are requesting a replat of 0 Seminole Road (RE#169700 0010)from one lot into four lots.The current zoning district for the parcel is Residential- General Multi-family (RG-M),with a current land use of Residential Low Density from the 2045 Comprehensive Plan.The plat proposal was approved by the Community Development Board on January 20, 2026. This lot is not a perfect rectangle,and fronts Beach Avenue at a slant, creating more lot frontage along Beach Avenue and the south property line.The lot is currently vacant and was previously platted as two individual lots that were approximately 50 feet by 355 feet and 50 feet by 338 feet.The existing survey for the current plat is approximately 100 feet by 360 feet,with an approximate lot area of 36,315 square feet. Pursuant to Section 24-187 of the Code of Ordinances,subdivision plats are required when the creation of three or more lots is proposed.The intent of this provision is to ensure that newly created parcels do not exceed the maximum density established on the Future Land Use Map, comply with the minimum lot requirements of the applicable zoning district,and are served by adequate infrastructure or include provisions for the construction of necessary infrastructure, including roads,water,sewer,and related utilities. Agenda Item #10.A. 26 May 2026 Page 107 of 138 mar {LOT #1 The minimum lot requirements within the RG-M zoning district (section 24-108)are 40 feet by 100 feet,or a minimum lot area of 4,000 square feet.The applicant is proposing four lots with the following dimensions: Lot 1 52.6 feet by 211 feet (not a perfect rectangle) Lot 2 =50 feet by 160 feet (a perfect rectangle) Lot 3 =50 feet by 160 feet (a perfect rectangle) Lot 4 =52.6 feet by 195 feet (not a perfect rectangle) 3».- muse-«m N89258'33 ' gr soon(rm-m nu LAT)p )W155 18 ”TN-‘9”!W 338.4 ”mar:pm?{42 12:20:.20>: The 2045 Comprehensive Plan limits the max density to six units an acre in Residential Low- Density areas.The current lot area limits this parcel to a maximum of four units,either in its current plat conditions or as a replat. The proposed lot dimensions meet the minimum lot standard for the RG—M zoning district. Prior to the adoption of the 2024 Land Development Code (Chapter 24)updates,the RG-M zoning district required a minimum lot size of 7,500 square feet for single—familydevelopment. This standard was not fully consistent with the Comprehensive Plan’s density and development pattern policies for the area.Under the previous regulations,the subject property could have been developed either as a multifamily building containing up to four dwelling units or subdivided to create two single-family residential lots. The current Land Development Code maintains the same overall residential density but allows for greater ?exibility in lot con?guration to better align with established development patterns Proposed Plat Layout NOVubb Su?mm) >8 58'57'5 J11 0/(P A ) mm m 1"“) Agenda Item #10.A. 26 May 2026 Page 108 of 138 BE!“H (0TYALE”--?\?n?-’;"80 IO 50 in the surrounding area.This approach supports smaller lot sizes that are consistent with nearby properties,including a six-unit development located to the north on a smaller overall parcel and a ?ve-unit development located to the south on a similarly sized parcel.As such,the updated regulations promote consistency with the existing neighborhood context while remaining compliant With the Comprehensive Plan. )0)5 025 2025 7025 CONSIDERATIONS Comprehensive Plan:According to the 2045 Comprehensive Plan,this property is located within the Residential Low-Densit future land use designation and is intended to limit dwelling units to six-units-an—acrefor residential housing.The required minimum lot area per dwelling unit is 7,260 square feet per dwelling unit for Residential Low-Density. Zoning District:This property is located within the Residential-General Multifamily (RG-M) zoning district and is intended for the development of medium to high-density multifamily residential areas and does permit single—familydwellings.Each lot must have a minimum 40 feet of lot width and 100 feet lot depth. gig; 1 19 2010 81 7049 Agenda Item #10.A. 26 May 2026 Page 109 of 138 RECOMMENDATION:Review and vote PLAT25-0002 ATTACHMENT(S):1.Application 2.Community Development Board (CDB)minutes 3.Plat Layout REVIEWED BY CITY MANAGER: The Community Development Board (CDB)voted to approve the preliminary replat ?nding it is consistent with the Comprehensive Plan and the requirements found in Chapter 24. BUDGET:None Agenda Item #10.A. 26 May 2026 Page 110 of 138 #18 mELIMINARY PLAT AND REPLAT REVIEW City of Atlantic Beach CommunityrDevelopment Divisinn 800 SeminoleRoad AtlanticBeach,FL32233 [P]904-24?-5803 mllmml?mEmEo?' PERMIT-ifPLAT?5-0 002 $30.00 PreliminaryPlat Revie w.510000FinalPlat?ppmval You must submitlhis form at LOT 67:“.&53A APPLICANTINFORMATION NM Susan Rankin Susanbanlettrankin@gmail.comEMAIL ”DRESS 2754 Cassia Lane 415-260-0899PHONE# cm,Jacksonville m FL ZipcooE 32246 at...415—260-0899 SITEINFORMATION ADDRESS 0 Seminole Road memo“03100 North Atlantic Unit 3 ma RE)?0169700-0010 LOTIPARCELSIZE '82 ZONINGCODE ARG-M COMPREHENSIVEPLANFUTURELANDUSEDESIGNATION DIVIdedInto 4 SIngIe famIIy IOtS SECTION24-313:CONCEPTPLANANDINFOIWIATIONREQUIREDFORREVIEW Please submit one [1)digital copyr[additional paper copy is optional]of a proposed concept plan includingthe followinginfo rmation alongwith this application form.Additionalinformation may be requested prior to review. 1.The name,address and contact informationof the properti,i owner of record and proof of ownership. 2.The name,address and contact informationofthe developer or any authorizedagentis],accompaniedby proper owner's authorization. 3.Acurrent certifiedsurveyand legal description. 4.Aproposed conceptual site plan superimposed upon a boundary survey depicting each of the following: *Locationand widthofall street right-of—wavs;pavement widthand curb detail. *Name and right-of-wavwidth of all existingstreets adjoiningthe proposed development. ‘Sidewalks,pedestrianpathways and connectionsto any sidewalksoutsideof the proposed development. *Lot layoutwithlot dimensions. *Any existing and proposed easements. llInlieuof sly-ed.mm and notaneedslyutures of the property owner.agent andforconnector,and under penalties of penum.I declarethat I havereadand examinedthe foreanlngappllm?on andthanthe fans stated In It are true and correct. " Susan Rankin April13 2026 SIGNATUREOF APPLICANT PRINTOR TYPENAMEOFAPPLICANT DATE PRELIMINARYFIAT ANDREPLATREWEW033 J .2026 Agenda Item #10.A. 26 May 2026 Page 111 of 138 *4! ZONINGCOD PRELIMINARY PLAT AND REPLAT REVIEW mmmmmmcsmeomr CtitzvrofAtlantic Beach PERMIT#PLATES—U002 CommunityrDevelopment Division 800 Seminole Road AtlanticBeach,FL32233 $330.00PreliminaryPlat Revie w[PI 904‘247'53‘”.510000FinalPlat Approval You must submitlhis format APPLICANIINFORMATION MM Laura Ba rtlett EM bartlettlaura13@gmail.com ADDRESS 2754 CaSSIa Lane mom 703-209-9232 0,,Jacksonville STATE FL mom;32246 CELL,703-209-9232 SITEINFORMATION ADDRESS 0 Semlnole Road UnIt 3 mm,03100 North Atlantic atom LOT more RE,0169700—0010 ,0,,,,,c,,_,,,,.82 ARG-M COMPREHENSIVEPLANFUTURELANDUSEDESIGNATION DlVldedII’IIO4 Slngle famlly I018 SECTION24-203:CONCEPTPLANANDINFORMATIONREQUIREDFORREVIEW Please submit one [1]digital copy.r[additionalpaper copy is optional]of a proposed concept plan includingthe followinginfo rmation alongvvith this application fon'n.Additional infon'nationmay be requested prior to review. 1.The name,address and contact informationof the propartyIowner of record and proof of ownership. 2.The name,address and contact informationof the developer or any authorizedagentls),accompaniedby proper owner's authorization. 3.Acurrent certifiedsurvey and legal description. 4.Aproposed conceptual site plan superimposed upon a boundary sunrevrdepicting each of the following: *Locationand width of all street right-of—vvays,‘pavement widthand curb detail. *Name and right-of-wavwidthof all existingstreets adjoiningthe proposeddevelopment. *Sidewalks,pedestrianpathways and connectionsto an}.I sidewalksoutsideof the proposed development. *Lot layoutwithlot dimensions. *Anyexisting and proposed easements. "Inlieuof slated,swam and notarizedslyuhures of the propartynwnet,apnt andlormnhaohnr,and under penalties of plenum I declarethat I haveread antlel?ml?e?the foreanlngapplltatton andthat the factsslated In It at:true and can- act." Laura M bartlett April13 2026 SIGNATUREOF APPLICANT PRINTORTYPE NAMEOFAPPLICANT DATE PRELIMIWY PLATANDREPLATREVJ‘EW0331.202 6 Agenda Item #10.A. 26 May 2026 Page 112 of 138 #0.mm} . \‘ ‘ \ ‘D M LOT #1 10.000SF w ”-0 isnm'm m t 0.7'new R'Ermm mu. N8958'33"W 338.49'(PLA I) 155583”m?TM?MU 1.72.72"'72:A0! mm?mzohm mm 38.m\é men.03:..m So.we. $60.20 xv >6 5 38915837?371,07'(PLAT) SUNS]?17L?”MGM} 21].}?TD mamas ma:W twoo'1'0m BAG!(1%" «I how.90.» LOT#4 sway * 178 1m LOT#3 16050" “550' 211'4‘ mmg Agenda Item #10.A. 26 May 2026 Page 113 of 138 _‘.—.-_m . __._SLMJOOJJ OSEMINOLER 32.902.500. W ”503 #ofmgs P!i 1697904101 Cohapsesedlgmsvoudommmpmt RANKINSUSANB REVDCABLE Primary 51mm TRUSTETAI.usauuou:an 36 BELTEDmm m A?m?c BeachFL32233- mamounmGA31324 mnsuwl B wmxrruum WEE oomvamtnesaom mumaammnseeWmLmd?Legalsemmbebw T033!Area 36315 27?;st zfr?yzp.“"mutt};ké‘s;f :‘mx':Ts-.:c,{:’ u 5133094111251: WWW 111:1 20075410749 TnhIBIIthgVIIIn Landm(m) mar-mm WWIMNIWM 50.00 $2,902,500.00 $2,902.5001D ”-00 I 50-00 $0.00 $2.901500-00 -$2,902.500m 50-00!$0.00 See below "ELLEMimi cam MIMNOKN'IA'IIAN'I' 33;!WNW Value ”inhw'pum'W arm/a all «‘51 «WW Mannie"ca $842911! nwnafdummm?m?mnégub .hnw.Clqbiwlmbnw?w?y “(WW-3 MW mffu?ruér Muzzy {wk-dam maid-amt: a!»WWW-“'5. In Fragrus «Mmame/mymwin amp-"ovum 'mmb?wmpmimm1m°a~lwmmal EWU" Tandem mo $01“) Mun Damon-- Agenda Item #10.A. 26 May 2026 Page 114 of 138 Dot:#2021340503,OR BK 20075 Page 749,Number Pages:2, Recorded 12/29/2021 10:48 AM,JODY PHILLIPS CLERK CIRCUIT COURT DUVAL COUNT YRECORDING$18.50 DEED DOC ST $22050.00 Prepared By: GibraltarTitle Services.LLC 4190 Betfort Rd.,Suite 475 Jacksonvlie,FL 32216 Return To: Gibraltar Title Services,LLC 4190 BeifortRd.Suite 475 Jacksonville.FL 32216 Order No.:GTS-21111745 Property Apprasser's Parcel ID.(folio)Number. 169700-0010 2\\%\\0 _ \g 3\50wotb SPECIALWARRANTYDEED THIS SPECIAL WARRANTY DEED dated December 15,2021.by Mary Belle Heath Aldridge,as trustee of the Mary Bette Heath Aldridge Revocable Living Twat dated June 24.1997.as amended.whose post of?ce address is PO Box 61496.Durham.North Carolina 27715 (the "Granlof'l.to Susan B.Rankin.as trusme of the Susan B.Rankin Revocable Trust u/ald September 10.2011 and Laura Bartlett.as tenants Wm whose post of?ce address is 36 Belted King?sher Ln.Richmond HilLGA 31324.(the Muse“). (Wherever used herein the terms 'Grantoi"and "Granme'include allthe parties to this instrument and the heirs.legal representatives and assigns of individuals,and the successors and assigns of corporations) WITNESSETH:Thatihe Grantor.forand in considerationolthe sum of‘l'en And Nol100 Dollars ($10.00) and other valuable consideration.receipt whereof is hereby acknowledged.hereby grants.bargains,sells. aliens.remisas.releases.convoys.and con?rms unto the Grantee,allthat certain land situated in County of Duvet.State of Florida.viz: Lots 67A and 68A.North Atlantic Beach,Unit3.according to plat thereof as recorded in Plat Book 15. page 93 ofthe current public records of Duvai Comty.Florida: ‘Propertyic notthe homestead ofthe Grantee-(s). Subjectto easements,restrictions,reservations and iirnita?qnsof record.if any. TOGETHERwith all the tenements.hereditaments and appurtenances thereto belonging or in anywise appertaining. TO HAVEANDTO HOLDthe same in Fee'S‘mple forever. ANDthe Grantor hereby covenants with said Grantee that theGrantor is lawfullyseized of satd land in fee simple;that the Grantor has good right and lawful authority to se?and convey said land;that the Grantor hereby fullywarrants the this to said land and willdefend the same against the lawfulclaims of all persons whomsoever.and that said land is free of all encumbrances.except taxes accwing subsequent to:2021.50_.O.<UDm<O-D<n_<mDmO<O-mD<Om.<<m-<<m ”£900 030:5 Immmrmmmsnmmmmmw mmunmmmwmmmmo?m WGWANDWMGMALWW.mu. ,,,_ ,,4I’Em Oil“ &$: Agenda Item #10.A. 26 May 2026 Page 115 of 138 NweN0-<00m_<0;0<u<wDm0<9mo<0m.<<m.<<m “033:3 ORBK 20075 PAGE 750 N wrrNESS WHEREOF,the said Grantor has signed and sealed these presents the day and year ?rst abavewritten. Signed.waled and delivered in presence of: \ WitneesSignature ['4 Fri N efF" V-KL w w-mjgsmml Printed Name at mend Witness TheMaryBelle HeathAldridgeRevowbleLiving Trust dated June 24,1997,as amended BY:E?m£3. gage;L &?% Mary Bell Heath Aldridge 77m Tmstee Grantor Address: PO Box 61496 Durham,NC 27715 THE FOREGOING lnstmment was acknowledged before me by means of (1)physical presence or (___ )online notarimtion,this [52 day of December,2021,by Mary Belle Heath Alri'idge,as trustee ofthe Mary Belle Heath Aldridge Revoeebts LivingTrust dated June 24.1997,as amended who is petsonalty [SEAL] knewnt meerwho as ldenti?delion. Agenda Item #10.A. 26 May 2026 Page 116 of 138 Mg \ kg, CERTIFICATiDN Pursuant to Sections 90.955(1)and 90.902(1).Florida Statutes,and Federal Rules of Evidence 901(a),901(b)(7),and 902(1),the attached document is electronically certi?ed by Jody Phillips. Duval County Clerk of the Circuit Court,to be a true and correct copy of an of?cial record authorizedby law to be recorded or ?led and actually recorded or ?led in the of?ce of the Duval County Clerk of the Circuit Court.The document may have redactions as requlmd by law. This document contains a Unique Reference Number for identi?cationpurposes and a tamper- evident seal to indicate if the document has been tampered with.To view the tamper-evident seal and verlfy the certi?er's digital signature,open this document with Adobe Reader software.You can also verify this document by scanning the QR code or visiting “The web address shown above contains an embedded linkto the veri?cation page for this particular document. Agency Name:Duval County Clerk of the CircuitCourt Clerk ofthe Circuit Court:Jody Phiilips Date Issued:12/1/2025 6:59:54 PM Unique Reference Number:BAA-BAA-BCADB-CACBDEAFAD- GAEDCA—GInstrumentNumber:2021340503 Requesting Party Reference:17168620 HOW TO VERIFY THIS DOCUMEN Electronica?y Certi?ed Official Record Agenda Item #10.A. 26 May 2026 Page 117 of 138 NBromanw-<oom<o-o<u<womo<o-mo<0m.<<m.<<m ”280 25:5 Doc #2021340503,OR BK 20075 Page 749,Number Pages:2, Recorded 12/29/2021 10:48 AM,JODY PHILLIPS CLERK CIRCUIT COURT DUVAL COUNTY RECORDING $18.50 DEED DOC ST $22050.00 Prepared By: GibraltarTitle Services.LLC 4190 Belfort Rd.,Suite 475 Jacksonv?le,FL 32216 Retum To: GibraltarTitle Services.LLC 4190 BelfcrtRd.Suite 475 Jacksmville.FL 32216 Order No.:GTS-21111745 HopertyAppralser‘s Parcel ID.(folio)Number: 189700-0010 2\\%6\\0 _ Q 3\5m09 SPECIALWARRANTYDEED THIS SPECIAL WARRANTYDEED dated December 15.2021.by Mary Belle Heath Aldridge,as trustee of the Mary Belle Heath Aldridge Revocable LivingTrust daled June 24.1997.as amended.whose post of?ce address is PO Box 61496,Durham.North Caro?na 27715 (the 'Grantof').to Susan B.Rankin.as trustee of the Susan B.Rankin Revocable Tmst ulald September 10.2011 and Laura Bartlett.as tenants in common.whose post office address is 36 Belbd I?ng?sher Ln.Richmond Hill,GA 31324.(the 'Gtantee'). (Wherever used herein the terms 'Gramoi’and 'GraMe'includeall the parties to this instrument and the heirs.legal represente?ves and assigns of individuals,and the auwessors and assigns of corporations) WITNESSETH:Thatthe Grentor,for and in consideration of the sum of Ten And M01100Dollars ($10.00) and other valuable consideration.receipt whereof is hereby acknowledged,hereby grants.bargains.sells. aliens.remises.reieases.conveys.and con?rmsunto the Grantee.all that certain land situated in County of Duvet.State of Florida.viz: Lots 67Aand68A.NorthAtiantic Beach,Uni13.accordingtoplatthereofasrecorded in PiatBook 15. page93cfthecmrentpubiicreccrdsofDuvaiCcunty.Florida: ‘Propertyis not the homestead of the Grantods). Subject to easements.restrictions.reserve?ons and limitations0!recur-cl,if any. TOGETHER with at!the tenements.hereditaments and appwtenances thereto belonging or in anywise appertaining. TO HAVE ANDTO HOLDthe same in Fee’Slmple forever. ANDthe Grantorhereby covenants withsaid Grantee thattheGrantor is lawfullyseized of said land in fee simple;thatthe Grantor hasgood rightand lawfulauthorityto salt and ccnveysald land;dettheGrantor hereby fullywarrants the title to said land and willdefend the same against the lawfulclaimsof all persons ‘whomsoever;and that said land is free of all encumbrances.except taxes accruing subsequent to:2021. 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Easin?la.,1.\I\\\\\\.IIl...&..5 .33..i...3.28.37V/Er.../in.GagaEa...“”an“.Vv/z523“ 3.5.2.! €di#9583335‘£05moE<§<.3L20um‘umuuuzv?$.53Nkinks—E.0Eaton“53:3“5‘:32‘Eng:E238333°.3matuuuu035ELEDQ HE .3 hmnevi.9.gkg5:Enghthdz22:I103*9231E2.355k2Q2:35mi(Uhas(Anmus hm>-bhmmmrmQ.UNERTMbQEOh\N-<QZbQM .?..l..l...? Agenda Item #10.A.26 May 2026 Page 121 of 138 Gmai laura hartlett <bartlettlaura13@gmail.com> RE:0 Seminole Road 1 message Stove Morgan <smorgan@myriversidehome.oom>Wed,Dec 3.2025 at 12:24PM To:"pjamieson@coab.us"<pjamieson@coab.us>,"aaskew@ooab.us"<aaskew@ooab.us>,laura bar?ett <bar?eltlaura13@gmail.com>.Christy Wenger <m~enger@oneso?1ebysrealty.oom>,Susan Rankin <susanbartlettrankin@gmail.eom> Good a?emoonPayton- Thank you for spending so much time with Laura and I yesterdayhelping us better understandthe process to divide their lot. Per our conversation,I have includeda proposed conceptual site plan depictingthe width of all street right-of—ways including the street names and the layout and approximatedimensions of each of the four proposed lots.Note:This conceptual site plan was done on a boundary survey by Tri-State Land Surveyors dated 11-2-18 (original attached). Laura and Susan have obtained a boundary,tree,and topography survey from Bartram Trail Surveying dated 1-29-22.I have attached the PDF but can provide you with a hard copy of this that is signed and sealed if you need,just let me know.Also,please let me know if the proposed conceptual siteplan needs to be on the Bartram Trail survey or if it is ok on the on by Tr-State. Also attached is a copy of the deed showing the property in the Susan B.Rankin RevocableTrust with both Susan and Laura as trustees.Please let us know if the Preliminary Plat and Replat Review form needs to be in the name of the trust or if either Luara and/or Susan’s name on the form will be acceptable.Also,I believe Laura had mistakenly listed the Lot/Parcel Size incorrectly as,in its entirety,it is approximately 35,500 SF/.82 acres.Let us know if the form needs to be correctedand resubmitted. Our objective is to submit everything neededto start the process to have this reviewed by the COAB.Please let us know if anything is missing or needs to be corrected so that they can begin this process. Thank you! Steve Morgan Riverside Homes (904)476-4236 OQWIN'WLS'.LNG Agenda Item #10.A. 26 May 2026 Page 122 of 138 Mum) mmnm m HOME; Steve Morgan susma‘c m:"EL WMENTWAGE-2K uka‘- A“\1! aaskew@coab.us From:Steve Morgan Sent:Tuesday,November 25,2025 11:18 AM To:Askew,Amanda <> Subject:0 Seminole Road Good morningAmanda- We have a customer who was originally going to build ona large parcel between BeachAve.and SeminoleRoad (see attachedscreenshotfrom Property Appraiser site).They have now decided to split the lot four ways and build on one of the parcels and sell the other three (see survey showinghow they intendto split). The property is in the name of a trust with both sisters,Susan Rankin and Laura Bartlett,listed as the bene?ciaries. They have ?lled out the Preliminary Plat and Replat Review form but do both sistersneed to sign it as it only has one applicant signatureline? Also,would you be able to meet with myself and Laura Monday morning,December 15",to talk through the process? Thank you! Steve Fobwusoa Agenda Item #10.A. 26 May 2026 Page 123 of 138 R [RI ERSIQ E,HOME bteve Morgan u NESS nevummem MANAGE 0 Seminole Road Lot Split 12-245.an 92K houzz WARNINGI WIRE FRAUDADVISORY:Wire fraud and email hacking/phishing attacks are on the increase.if you have a deposit (or other transfer)to wire to us and you receive an email containing Wire Transfer Instructions,DO NOT RESPOND TO THE EMAIL!Instead,mil Erik Wilson,CF0 of Riverside at 904-401 -1365,to verify the informationprior to sending funds. 5 attachments Rankin Bartlett Deedndf '4298K 12']2020-90 Modal (1).pdf 62K 3 L87A-68ANorth Atlantic Beach U3 -BNDY.pdf 171 7K 0 Seminole Rd.Property Appraiser Website .png 163K Homei v (90-11 4 Followusw Agenda Item #10.A. 26 May 2026 Page 124 of 138 Reference#:2291-22-001—#1 DESCRIPTION: LOT 67A,LESS&EXCEPTTHE WEST 160.00'AS SHOWN ON PLATOF NORTH ATLANTICBEACH UNIT No.3 AS RECORDEDIN PLATBOOK 15,PAGE 93 OF THECURRENTPUBLICRECORDSOF DUVALCOUNTY,FLORIDAAND LYINGWITHINSECTION9,TOWNSHII 2 SOUTH,RANGE29 EAS T, CITYOF ATLANTICBEACH,DUVALCOUNTY,FLORIDA. Agenda Item #10.A. 26 May 2026 Page 125 of 138 Inn“Amun-“rum-om BOUNDARY SURVEYLOT67A,LESS &EXCEPT THE WEST 160.00’AS SHOWN ON PLAT OF NORTH ATLANTICBUCH -UNIT No.5 AS RECORDED INPLAT500KI5.PAGE93OFTHECURRENTPUBLICRECORDSOFDUVALCOUNTY.FLORIDAAND LYING WITHINSECTION 9.TOWNSHIP2 S RANGE29EAST.3I.E VICINITYMAP mmw W umMM—ummhumdhmmwM—wh.luv—Hhummwnummmumu—nmmcmumrn’m.lewmmwwmmmwwmmm II. u: u, u. u mmum-nun W?hlmk‘m «you may in»:Win-Mum“baud-VT "gawk?mummy-In var-emu mm "MM wan-1mm *mmmmm WW Umm?dh"I I “HEM ”a.MI-1'mu/nun I- ““hwhkm?ll‘l?r-Jd. ”MWIMWMMM in?ll.“u M"MUM owl-who)!»uuw=.mm~s7.‘“0°1 .— .Y‘Fw MN“‘4‘!“”IR... “?.t—‘mwm ”—‘I mint-"?nd lumymm?hmmwhl?L .h- mnhh?m‘w—hw MM?MMmWWI-uwm‘lu Ids—Mun.“nwncmhmm nun—mum:" MIMI-M. n-.natal-a.man-m mu m-man-vIn,n,u .nu...-. uu—my...wunmm—A-‘umh?-gnhmmn—nnn hum-bdnhmuWIyNeI-t. mmmmmwcmluwmmmummwumnmalluunnn—mmwmnl??t‘xmu} mimmmmwnumlmnu mmmm-mmMmmnmu-nwmumu mw-Hmmummmmuu umwum-nnnm.umun | Eilzl CITYOF ATLANTICBEACH.DUVALCOUNTY,FLORIDA.wk 9?;.A?I | /is:r. 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NW“) '1““u—n.—«u...-Ez.i:‘-":'="3.--"..,..:_-:-—.._=7-_._-,-.wmm.mEa.5E.:-?a?mm'EEE ”—4.1—"‘“'-—.....L.’=.=~:.-.:~.-L-=-;,~:—1...—r'uv :-.'r..=-._.'=:...-'-mmW Wa'wug'hmumW“"Agenda Item #10.A.26 May 2026Page 126 of 138 REFERENCE#:22‘11-22-001412 DESCRIPTION: THE WEST 160.00'OF LOT67A AS SHOWN ON PLATOF NORTH ATLANTICBEACH—UNIT NI ).3 AS RECORDEDIN PLATBOOK 15,PAGE 93 OF THE CURRENTPUBLICRECORDSOF DUVALCOUNTY, FLORIDAAND LYINGWITHINSECTION9,TOWNSHIP 2 SOUTH,RANGE29 EAST, CITYOF ATLANTICBEACH,DUVALCOUNTY,FLORIDA. Agenda Item #10.A. 26 May 2026 Page 127 of 138 mum-Jon!-mun-L BOUND ARY SURVEY THE WEST 16 0. 00 ' 0FLOT67AASSHOWNONPLATOFNORTHATLANTICBEACH-UNITNo.3ASRECORDEDINPLATBOOK15,PAGE95 OF THEC U R R E N T PUBLI C RECORDSOFDUVALCOUNTY.FLORIDAANDLYINGWITHINSECTION9.TOWNSHIP2SOUTH.RANGE29EAST. 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ITAVIUWLMIu—um hmwmtmIm-m-mx-wmmwrmmA-oummu.mun—4wvn—m-um may-mums uzm mowm?wmm‘ HEMP—hr95.b: nmu n9min Agenda Item #10.A.26 May 2026Page 132 of 138 ltj.II _ ' I-I_II—III —I;.Ia.u _I..-V.v_.».I IJII III 'I'IIIIIII III II.*II II ._.____II .-I I I-III [I I—"II "II-I--——‘nU-: -..-...~'=.-...vIInI —...I h.“I; I-I II -).IIII-I :.I.._II 5 .I_I I-IIII-an I‘IH_IFIvII"turn I -I'1_IL III I I.._:0 II I—gal-1 I14--I III L -II III_‘I I 'L :,-ff”.-‘ -"Ulla u,-.;z -HI_"IU I-,;.m , .”app—y?I m-II-I M‘I‘!‘MI: —.'-'-“L .I Il-I I ‘IIII:l'I '_I ‘l‘by I_ .‘II -.—,,I.I I J .II pm."NW IL‘-‘.I n II ‘Q-u;wig-III.In PHI—.I I L --;m:I ‘||I.-,II a,II -I..r II.iIII_II"II,II...II;I.m;. .I,I'1 M. ' II I.4_.;._'l I ‘ I-III 1'“.‘IiI-III II "Ht IUII‘Iw??wi II~I_IIIIr-I -J II-‘Mum l.‘4 II Ll:_-J ._,—,I4 I1..I .,I—_IN .I,.I.;‘,I.III -.-._I»'II'I—I IIA'aI-I -..I .—..—w ..-'I ,1;1 4 II a.""IT-I-.Ié .w-q; ‘u.II U-‘TLIIIIIIII I- IIII Au ~»_IIIa.II.v‘III.I_I; 1 Inn-N.-II IH.L I.—".H II,,II I .-.II .III a:I .I ‘ II 'I 'II I IIviII : g --II n“—-.I I LI-‘la 'J uu ,Il" _.I..I_I L -._-—L ~I =45“. _I ' ;-.I'I —.-." t-Hr“lI.an!- 0 Seminole Road PLAT25-0002 (Laura Bartlett and Susan Ranking) OLD BUSINESS There was no old business. NEW BUSINESS A. Request for a plat approval as required by Chapter 24,Article 4 of the Code of Ordinances within the Residential General,Multi-Family (RG-M)at RE #l69700~0010. Director of Neighborhoods Amanda Askew presentedthe case for 0 Seminole Road.The request was for plat approval for property with RE number 169700-0010.Director Askew explained that the code requires a platting process for more than three lots. Director Askew described the property as undeveloped,heavily wooded,located on Seminole Road and extending through to Beach Avenue,just east of Nineteenth Street. The property,currently owned by sisters,is zoned Residential General,Multi-Family (RG-M)with a comprehensiveplan designation of residential low density. Director Askew explained that the property was previously platted as two lots,each approximately 50 feet by 354 feet.The current surveyed lot combines both for a total of about 100 feet by 359 feet.The proposal was to subdivide this into four lots,each approximately 50 feet wide with varying depths,with all lots exceeding 8,000 square feet in size. Director Askew provided historical context about the zoning regulations.Prior to the 2024 land development code updates,the RG-M district required minimum lot sizes of 7,500 square feet and minimum lot widths of 75 feet.These standards were not consistent with comprehensiveplan density and development patterns for the area.The updated code maintained the same overall density but allowed for greater ?exibility in lot con?guration,aligning better with established patterns in the area.This approach supports smaller lot sizes consistent with nearby properties,including a 7-unit development to the north and a 5-unit developmentto the south. The comprehensive plan designates the area as residential low with a maximum of 6 units per acre.The residential low density has a minimum lot size of 7,260 square feet and a minimum lot width of 40 feet by 100 feet deep with 4,000 square feet in the zoning district.Director Askew continued that each of the proposed lots met the minimum lot area and width requirements. Steve Morgan from Riverside Custom Homes spoke as the applicant's representative.He stated they had been working with the customer since early 2021.Initially,the owners had planned to build one large house on the property,but their family dynamic changed, leading to the current request to subdivide the property. Je?rey Cruikshank of 81 Beach Cottage Lane,a resident from the development just north of the property,spoke about the history of the area.He explained that in the late 19803, Atlantic Beach annexed what was then called Seminole Beach.The city established zoning to avoid the "house house house"development pattern seen in cities to the south. January 20,2026 (mnmunit)lNHl'Ilelllt‘lllBoard [CUB] Agenda Item #10.A. 26 May 2026 Page 133 of 138 m ‘ m r) ,w The RGM district was speci?cally designed to facilitate alternatives to single-family homes,with "multifamily"being a regularlymentionedgoal. Mr.Cruikshanknoted that in the 2020-2024 period,changes to the zoning code reduced the required width from 75 feet to 40 feet,which he described as a dramatic reduction. He expressed concern that these changes had the opposite effect of what was intended, eliminating the possibility for multifamily development in favor of single-family homes. He pointed out that the area was intended for different development types and different economic choices. Lee Kellison of 61 Beach Cottage Lane,from the same community as Mr.Cruikshank, stated that despite being zoned residentialmultifamily,the current code effectively made it impossible to build anything but single-family homes in the area.He explained that the required square footage per dwelling unit made it impossible to build the kind of multifamily developments already existing in the neighborhood.He argued that if the area was truly meant to be residential,the 75-foot lot requirement should apply. Rob Lowther of 2019 Beach Avenue asked whether a previous owner,Heath Aldridge, had tried to have the property subdivided and was turned down.He wondered if the rejection was due to rules that had since changed.Mr.Kellison clari?ed that the previous code required 75-foot lots,but the code had been changed to allow 40-foot lots. After public comments,the board discussed the application.Richard Arthur sought clari?cation about the lot width sizes,con?rming that while 75 feet was previously required,now 40 feet was the minimum.Greg Beliles calculated that the four homes would occupy about 66%of the maximum density allowed under the comprehensive plan,well within the intent.He noted that the application conformed to all requirements regarding widths,depths,and consistency with the surrounding area. Jeff Haynie agreed with this assessment,stating that while he didn't know the history others had described,the application clearly met the current criteria and rules. of PLATE-0002 ?nding that the approval is consistent with the intent of the comprehensive plan and is in compliance with the requirements of Chapter 24,Article 4 of the Code of Ordinances. Motion:Gregory (Greg)Beliles Second:Richard Arthur Kirk Hansen For Gregory (Greg)Beliles (Moved By)For Frederick F errin For Richard Arthur (Seconded By)For Haynie For .Ilotinn passed 5 to 0. Community Development Board (CDB) January 20,2026 MOTION:Tu recommend APPROVALIA 2H Agenda Item #10.A. 26 May 2026 Page 134 of 138 .rplsvllgna...su—“Rd—EliIglo—I—EQIQIE‘IXiNShi-Bsgalgal—?lfg?igg? «Luis?xnuy?n?xnudun ing?tj?wa?n?hummmmmm II lull..int?s?inn?;in.?A?z§: I.aI_E.{vikh?krd?hH?dlmaI...Im??iliHannah";Iwm?0Egg?mm.2.5:. 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