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08-10-26 Amended Agenda
City of Atlantic Beach Amended Agenda Regular City Commission Meeting Monday, August 10, 2026 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission Meeting held on July 13, 2026. 7-13-26 Regular City Commission Draft Minutes 5 - 50 1.B. Approve minutes of the Town Hall held on July 18, 2026. 7-18-26 Town Hall Draft Minutes 51 - 52 * 1.C. Approve minutes of the Budget Workshop held on July 20, 2026. 7-20-26 Budget Workshop Draft Minutes 53 - 72 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (August - October 2026) 90 Day Calendar (July-August 2026) 73 - 76 * 3.B. Monthly Building Report June 2026 Building Report 77 3.C. Safety, Traffic and Parking Committee Recommendations 3.D. Tree Dashboard (AB Trees) 3.E. Tree Protection Code Update (Phase 2) 3.F. Marsh Oaks Community Center Update 3.G. Youth Council-Proposed Changes Proposed Changes 79 - 93 3.H. FY 2026-27 Budget Planning Report 3.I. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Page 1 of 199 Regular City Commission - 10 Aug 2026 * 4.A. Chapter 24 Discussion - Lot Size (Commissioner Ring) Chapter 24 Discussion 95 - 112 * 4.B. DG Market Proposal (Mayor Ford) DG Market Propsal 113 - 125 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Approve Resolution No. 26-94. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, WASTEWATER TREATMENT PLANT NEW MIXER FOR TANK #3; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-94 127 - 131 6.B. Approve Resolution No. 26-95. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING CHANGE ORDER #4 FOR BID NO. 2526-05 MARY STREET DRAINAGE IMPROVEMENTS PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-95 133 - 139 * 6.C. Approve Resolution No. 26-99. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE NEW FLORIDA DEPARTMENT OF TRANSPORTATION MAINTENANCE AGREEMENT, AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE Resolution No. 26-99 141 - 155 7. COMMITTEE REPORTS 7.A. Environmental Stewardship Committee Semi-Annual Report 157 - 163 Page 2 of 199 Regular City Commission - 10 Aug 2026 Environmental Stewardship Committee Semi-Annual Report 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-93 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2526-13 FOR WATER TREATMENT PLANT #1 INTERIOR PAINTING OF GROUND STORAGE TANKS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-93 165 - 169 8.B. RESOLUTION NO. 26-96 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING STREET SWEEPING TRUCK LEASE PURCHASE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-96 171 - 179 8.C. RESOLUTION NO. 26-98 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ESTABLISHING THE PROPOSED MILLAGE RATE, THE CURRENT YEAR ROLLED-BACK RATE, AND THE DATE, TIME AND PLACE FOR THE FIRST AND SECOND PUBLIC HEARINGS TO CONSIDER THE PROPOSED FISCAL YEAR 2026-27 MILLAGE RATE AND BUDGET AS REQUIRED BY LAW; DIRECTING THE CITY MANAGER TO FILE SAID RESOLUTION WITH THE PROPERTY APPRAISER OF DUVAL COUNTY PURSUANT TO REQUIREMENTS OF FLORIDA STATUTES AND THE RULES AND REGULATIONS OF THE DEPARTMENT OF REVENUE OF THE STATE OF FLORIDA; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-98 181 - 189 * 8.D. RESOLUTION NO. 26-101 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING AND ADOPTING THE CITY MANAGER SEARCH AND SELECTION POLICY; AUTHORIZING THE CITY MANAGER TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-101 191 - 195 9. ACTION ON ORDINANCES * 9.A. ORDINANCE NO. 20-26-183, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR BEGINNING OCTOBER 1, 2025, 197 - 199 Page 3 of 199 Regular City Commission - 10 Aug 2026 AND ENDING SEPTEMBER 30, 2026; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-26-183 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 4 of 199 Regular City Commission July 13, 2026 MINUTES Regular City Commission Meeting Monday, July 13, 2026 - 6:00 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) Amanda Askew, Neighborhoods Department Dir. (NDD) Chris Delk, City Arborist 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting held on June 22, 2026. The Commission approved the minutes as submitted. 1B. Approve minutes of the Budget Workshop held on June 29, 2026. The Commission approved the minutes as submitted. 2. COURTESY OF FLOOR TO VISITORS 2.A. FY25 Audit Report Presented by Purvis Gray Link to Audit Report Kevin Smith and Ron Whitesides of Purvis Gray presented the Fiscal Year 2025 audit report as detailed in the agenda packet and answered questions from the Commission. PUBLIC COMMENT The following speakers provided their comments: Page 1 of 46 Agenda Item #1.A. 10 Aug 2026 Page 5 of 199 Regular City Commission July 13, 2026 Katherine Rowe Holly Waters submitted a letter (which is attached hereto and made part of this official record as Attachment A). Carolyn Zisser Ingrid McAuley Amy Franqui Mark Gabrynowicz Bruce Andrews Lisa Herrold Georgia Goldman Sarah Milo Dr. Nancy Staats Tom Melba 7-13-26 Attachment A 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (July - September 2026) There was a CONSENSUS to accept the 90-Day Calendar. 3.B. Building Department Monthly Activity Report CM Hogencamp reported on agenda items 3B - 3E as detailed in a handout (which is attached hereto and made part of this official record as Attachment B) and answered questions from the Commission. 7-13-26 Attachment B 3.C. FY 2026-27 Budget Strategy 3.D. Marsh Oaks Community Center Update 3.E. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole Expressed appreciation to staff for their efforts in organizing the city's Centennial Celebration and commended the event's execution. Commissioner Kelly Shared positive feedback on the planning and layout of the Centennial Celebration, noting that the event spaces were well positioned to help mitigate the summer heat. Commissioner Ring Expressed appreciation for a recent Beaches Gazette article on Mayport Road and encouraged residents to read it for additional context on current traffic conditions. She also requested consideration of warnings, rather than citations, for drivers adjusting to the new traffic pattern. Page 2 of 46 Agenda Item #1.A. 10 Aug 2026 Page 6 of 199 Regular City Commission July 13, 2026 Regarding the Live Local Act, she thanked the City Attorney for preparing a resolution supporting a legislative amendment to allow coastal municipalities to opt out of the Act. Discussed the proposed City Manager search protocol as detailed in the agenda, noting it is intended as a flexible guide. The City Attorney advised that adoption by resolution as a policy was more appropriate than a Code amendment. CM Hogencamp indicated that he would incorporate Commission feedback and return the item at the next meeting as a resolution for consideration. Commissioner Grant Commended the organization of the Centennial Celebration and recognized CM Hogencamp for his contributions to the event's success. Mayor Ford Expressed appreciation for the Centennial Celebration and read a proclamation from Jacksonville Mayor Donna Deegan recognizing July 11, 2026, as Atlantic Beach Centennial Celebration Day in Jacksonville (which is attached hereto and made part of this official record as Attachment C). 4.A. Protocol for City Manager Search and Selection (Commissioner Ring) Discussed during Commissioner reports. 7-13-26 Attachment C 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Approve Resolution No. 26-84. A CITY OF ATLANTIC BEACH, FLORIDA, THE RESOLUTION OF AUTHORIZING THE AGREEMENT FOR THE DONNER ROAD LIFT STATION SERVICE AREA REPAIRS; AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.B. Approve Resolution No. 26-86. A THE CITY OF ATLANTIC BEACH, FLORIDA, RESOLUTION OF AWARDING THE DISASTER DEBRIS MONITORING CONTRACT TO DEBRIS TECH, LLC; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.C. Approve Resolution No. 26-88. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING A CHANGE ORDER FOR THE PUBLIC UTILITIES WATER TREATMENT PLANT #2 UPGRADES PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE Page 3 of 46 Agenda Item #1.A. 10 Aug 2026 Page 7 of 199 Regular City Commission July 13, 2026 PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution No. 26-84, Approve Resolution No. 26-86, and Approve Resolution No. 26-88. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-87 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, PROFESSIONAL HANSON TO ASSIGNING TASK A AUTHORIZATION SERVICES FOR THE DESIGN OF THE SANDPIPER LANE SIDEWALK IMPROVEMENTS PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE MOTION: Approve Resolution (No.) 26-87. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 8.B. RESOLUTION NO. 26-91 Page 4 of 46 Agenda Item #1.A. 10 Aug 2026 Page 8 of 199 Regular City Commission July 13, 2026 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE RENEWAL OF AN EMAIL SECURITY AND COMPLIANCE SERVICE, BACKUP SERVER APPLIANCE SUBSCRIPTIONS, AND A WEB SECURITY GATEWAY SUBSCRIPTION THROUGH FUNDS WITH $36,496.10 OF PRICE TOTAL A AT NH&A ALLOCATED IN THE FISCAL YEAR 2025-26 BUDGET (ACCOUNT NO. 001 1011 516 46 00); AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (No.) 26-91. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 8.C. RESOLUTION NO. 26-92 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, EXPRESSING SUPPORT FOR A LEGISLATIVE AMENDMENT TO SECTION 166.04151, FLORIDA STATUTES (THE “LIVE LOCAL OPT-OUT NARROWLY A TAILORED TO ACT”), PROVIDE PROVISION FOR SMALL, GEOGRAPHICALLY CONSTRAINED COASTAL BARRIER ISLAND MUNICIPALITIES; AUTHORIZING THE MAYOR TO EXECUTE AND TRANSMIT A LETTER OF SUPPORT TO STATE REPRESENTATIVE KIYAN MICHAEL; DIRECTING TRANSMITTAL; AND PROVIDING AN EFFECTIVE DATE. CA Gabriel distributed and explained an amended version with red-lined changes (which is attached hereto and made part of this official record as Attachment D). 7-13-26 Attachment D MOTION: Approve Resolution No. 26-92 as amended. Motion: Jessica Ring Second: Thomas Grant Discussion ensued. Page 5 of 46 Agenda Item #1.A. 10 Aug 2026 Page 9 of 199 Regular City Commission July 13, 2026 Curtis Ford For Bruce Bole For Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 95-26-128, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, AND TREES PROTECTION OF CHAPTER AMENDING 23, NATIVE VEGETATION, OF THE CODE OF ORDINANCES; AMENDING ARTICLE II, LANGUAGE AND DEFINITIONS, SECTION 23-8, FOR TREE; LANDMARK DEFINITION ADD TO DEFINITIONS, A AMENDING ARTICLE IV, DIVISION 5, AREAS OF SPECIAL CONCERN, TO CREATE SECTION 23-42, LANDMARK TREES, ESTABLISHING REGULATIONS, PRESERVATION STANDARDS, REMOVAL CRITERIA, RELOCATION REQUIREMENTS, AND MITIGATION REQUIREMENTS OF FINDINGS FOR FOR TREES; LANDMARK FACT, PROVIDING CODIFICATION, APPLICABILITY, CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE. NDD Askew presented examples comparing how properties would be evaluated under the existing code and the proposed ordinance (which is attached hereto and made part of this official record as Attachment E). She and City Arborist Delk answered questions from the Commission. Staff was directed to further research the cost and feasibility of tree relocation, including municipal examples and contractor estimates, and return with a report. Staff was also directed to address remaining gaps in the ordinance. The Public Hearing was opened. The following speakers provided their comments: E.K. Cottrell Katherine Rowe Holly Waters Sarah Boren Mark Gabrynowicz Carolyn Zisser Brinkley Harrell Amy Palmer Ellen Glasser The following individuals chose not to speak but submitted comment cards: Steve Piscitelli Page 6 of 46 Agenda Item #1.A. 10 Aug 2026 Page 10 of 199 Regular City Commission July 13, 2026 Peggy Grant Lynda Taylor Charlie Murray Gretchen Deters-Murray James Waters Katherine McCawley Sarah McCawley Pete McCawley Maria Cuesta Ellen Golombek Emily McCarthy Marisa Carbone Discussion ensued. 7-13-26 Attachment E MOTION: Approve Ordinance No. 95-26-128 amending this to include the recommendation within the staff report for mitigation ratio and doubling the mitigation fee for trees within the setback, including an amendment to the sentence (in Section 23-42) final approval for removal must be granted by the Community Development Board (CDB) with appeals to the City Commission and removal of the sentence (that states) removal may be approved by the CDB. Motion: Jessica Ring Second: Bruce Bole Discussion ensued. Curtis Ford For Bruce Bole (Seconded By) For Thomas Grant For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. The meeting recessed at 8:33 PM and reconvened at 8:39 PM. 9.B. ORDINANCE NO. 5-26-75, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, AMENDING CHAPTER 2, ARTICLE IX, CITY FEES; AMENDING DIVISION 2, BUILDING CODE FEES, INCLUDING SECTION 2-500, SCHEDULE OF BUILDING PERMIT FEES; SECTION 2-501, SCHEDULE OF ELECTRICAL PERMIT FEES; SECTION 2-502, SCHEDULE OF PLUMBING PERMIT FEES; AND SECTION 2-503, SCHEDULE OF MECHANICAL AND GAS PERMIT FEES; AMENDING DIVISION 3, FIRE DEPARTMENT FEES, INCLUDING SECTION 2-510; CREATING A NEW DIVISION 4, PUBLIC Page 7 of 46 Agenda Item #1.A. 10 Aug 2026 Page 11 of 199 Regular City Commission July 13, 2026 WORKS FEES, INCLUDING SECTION 2-520, SCHEDULE OF PUBLIC WORKS PERMIT FEES; CREATING A NEW DIVISION 5, ZONING FEES, INCLUDING FACT, OF FINDINGS 2-530; PROVIDING SECTION FOR CODIFICATION, APPLICABILITY, CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE. MOTION: Approve Ordinance (No.) 5-26-75. Motion: Bruce Bole Second: Thomas Grant Curtis Ford For Bruce Bole (Moved By) For Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. The public hearing was opened, there were no speakers, and the public hearing was closed. 9.C. ORDINANCE NO. 5-26-76, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, BY FEES, CITY IX, 2, CHAPTER AMENDING ARTICLE CREATING A NEW DIVISION 6, PARKS AND RECREATION FACILITY FEES, FOR THE PURPOSE OF CONSOLIDATING CITY FEES INTO A SINGLE CHAPTER OF THE CODE; AMENDING CHAPTER 5, BEACHES, PARKS, AND RECREATION, SECTION 5-32, USER FEES FOR PARKS AND RECREATION FACILITIES, TO REMOVE THE EXISTING FEE SCHEDULE, AND REFERENCE THE NEW FEE LOCATION IN CHAPTER 2; PROVIDING FOR FINDINGS OF FACT, CODIFICATION, APPLICABILITY, CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE. The public hearing was opened, there were no speakers, and the public hearing was closed. MOTION: Approve Ordinance No. 5-26-76. Motion: Bruce Bole Second: Candace Kelly Discussion ensued. Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Page 8 of 46 Agenda Item #1.A. 10 Aug 2026 Page 12 of 199 Regular City Commission July 13, 2026 Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 10. MISCELLANEOUS BUSINESS 10.A. Public Hearing - APP26-0002 - Appeal of of an administrative decision at 970 Jasmine Street. Appealing the City's interpretation of Section 24-151 regarding mechanical equipment and the requirement that such equipment be located a minimum of five (5) feet from any property line adjacent to a residential use. 10.B. City Attorney Procedural Reminders CA Gabriel explained the procedures as detailed in the agenda packet. 10.C. Disclosure of Ex Parte Communications, if any No disclosures were reported by the Commission. Commissioner Ring disclosed that the subject property at 970 Jasmine Street is adjacent to her property. After consulting with the CA and the NDD Askew, it was confirmed that the properties are separated by the Begonia Street public right-of-way. 10.D. Swearing in of all persons who will speak None. 10.E. City Staff Overview NDD Askew presented as detailed in a slideshow (which is attached hereto and made part of this official record as Attachment G) 7-13-26 Attachment G 10.F. Applicant Presentation None. 10.G. Public Comments None. 10.H. Closing Comments/Rebuttal None. 10.I. Commission Deliberation and Action MOTION: Deny Appeal 26-0002. Motion: Bruce Bole Second: Jessica Ring Page 9 of 46 Agenda Item #1.A. 10 Aug 2026 Page 13 of 199 Regular City Commission July 13, 2026 Public comment was opened, there were no speakers and public comment was closed. Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. 10.J. Consider cancellation of the July 27, 2026 Regular Meeting CM Hogencamp presented as detailed in the agenda packet. He indicated that the cancelation will be followed by a formal proposal to establish a single regular Commission meeting each July, consistent with the December schedule, and to consider adjusting the Town Hall schedule to three meetings per year. MOTION: Recommend that the Commission Cancel the July 27, 2026 Commission Meeting. Motion: Bruce Bole Second: Thomas Grant Curtis Ford For Bruce Bole (Moved By) For Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole Recognized the adoption of Ordinance No. 95-26-128 and encouraged staff to identify and address any remaining gaps. Commissioner Grant Expressed agreement with Commissioner Bole's comments. Commissioner Ring Reminded the Commission and the public of the Town Hall meeting scheduled for Saturday, July 18, 2026. CM Hogencamp Page 10 of 46 Agenda Item #1.A. 10 Aug 2026 Page 14 of 199 Regular City Commission July 13, 2026 Noted the upcoming Town Hall meeting to engage more community feedback. Mayor Ford Emphasized monitoring the implementation of the newly adopted tree ordinance, particularly the that requested and times, application on impact its processing Commission be informed if significant delays occur. 13. ADJOURNMENT The meeting adjourned at 8:59 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:_________________ Page 11 of 46 Agenda Item #1.A. 10 Aug 2026 Page 15 of 199 Page 12 of 46 Agenda Item #1.A. 10 Aug 2026 Page 16 of 199 Attachment A to 7-13-26 Minutes Page 13 of 46 Agenda Item #1.A. 10 Aug 2026 Page 17 of 199 Attachment A to 7-13-26 Minutes Page 14 of 46 Agenda Item #1.A. 10 Aug 2026 Page 18 of 199 CITY OF ATLANTIC BEACH OFFICE OF THE CITY MANAGER 800 Seminole Road Atlantic Beach, Florida 32233 (904) 247-5817 City Manager’s Community Update Date: July 13, 2026 To: The Atlantic Beach Community and City Commission From: Kevin Hogencamp, City Manager/khogencamp@coab.us This report provides an update on primary administrative and community-focused initiatives under way at City Hall. Our office remains focused on maintaining momentum across key programming, infrastructure, environmental, and intergovernmental projects. City Manager’s Community Updates, including related links, are available on the City’s website and across official digital channels. Key Community Updates •Building and Finance Reports: The Building Department Monthly Activity Report is published in the City Commission agenda packet on the second Monday of each month. Beginning in August 2026, the Monthly Finance Report will also be published in the packet on the second Monday of each month. •Marsh Oaks Community Center and Town Hall Meeting: While the town hall meeting on July 18 is open to dialogue on any topic, staff will actively seek community input regarding parks master planning and specific programming opportunities for the Marsh Oaks Community Center. The town hall begins at 10 a.m. at the Gail Baker Community Center. •FY 2026-27 Budget Strategy and Budget Workshops: Staff has published the budget document reviewed by the Commission at its June 22 meeting and is preparing for the second budget workshop on July 20. The upcoming workshop will feature an overview of staff’s proposed spending plan, alongside presentations from the Police Department and Public Utilities Department. These sessions precede the Commission's formal adoption of the budget and millage rate in September. Public input is welcome throughout the budget process, and each workshop begins at 6 p.m. •Centennial / America 250 Celebration: Our Neighborhoods staff planned and executed a stellar event with significant assistance from Police Department staff, community volunteers, and Arts, Recreation and Culture Committee members Josue Cruz, Curtis Winter, and Ingrid McCawley. Also lending a major helping hand were community members Lenny Jevic and Julie Hammond, local Scout Troop 37, the Beaches Honor Guard, and additional city staff. Capt. Mike Trumbull, Attachment B to 7-13-26 Minutes Page 15 of 46 Agenda Item #1.A. 10 Aug 2026 Page 19 of 199 2 commanding officer of Naval Station Mayport, delivered an excellent keynote speech. On the Calendar • Arts, Recreation, and Culture Grants: The application window for FY 2026-27 municipal funding to support programs benefiting Atlantic Beach residents is open through July 27. CITY OF ATLANTIC BEACH Mission The place to be -- through exceptional public services. 2040 Vision In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character, and we understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi-use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. City Commission Priorities In 2018, the Atlantic Beach City Commission began undertaking an annual exercise that establishes priorities for city government. This endeavor is facilitated by Atlantic Beach resident Linda Lanier, who volunteers her services. Attachment B to 7-13-26 Minutes Page 16 of 46 Agenda Item #1.A. 10 Aug 2026 Page 20 of 199 Attachment C to 7-13-26 Minutes Page 17 of 46 Agenda Item #1.A. 10 Aug 2026 Page 21 of 199 Page 18 of 46 Agenda Item #1.A. 10 Aug 2026 Page 22 of 199 Attachment D to 7-13-26 Minutes Page 19 of 46 Agenda Item #1.A. 10 Aug 2026 Page 23 of 199 Attachment D to 7-13-26 Minutes Page 20 of 46 Agenda Item #1.A. 10 Aug 2026 Page 24 of 199 Attachment D to 7-13-26 Minutes Page 21 of 46 Agenda Item #1.A. 10 Aug 2026 Page 25 of 199 Attachment D to 7-13-26 Minutes Page 22 of 46 Agenda Item #1.A. 10 Aug 2026 Page 26 of 199 Attachment D to 7-13-26 Minutes Page 23 of 46 Agenda Item #1.A. 10 Aug 2026 Page 27 of 199 Attachment D to 7-13-26 Minutes Page 24 of 46 Agenda Item #1.A. 10 Aug 2026 Page 28 of 199 Tree Code Comparison •Please note that these examples use the mitigation ratio applicable to new constructionprojects.•The required mitigation may vary based on project-specific factors, including but not limited to arborist evaluations, tree health and condition, species, size, the number of trees preserved or removed, and other applicable regulatory considerations.•These examples are provided for illustrative purposes only and should not be interpreted as final mitigation requirements for any specific project.•Any modifications to the underlying code, assumptions, calculation methodology, or applicable regulations may change the findings and results presented in these examples.•Final mitigation requirements should be determined based on the complete project information and the applicable codes, ordinances, and agency review at the time of evaluation.07.09.26Attachment E to7-13-26 MinutesPage 25 of 46 Agenda Item #1.A.10 Aug 2026 Page 29 of 199 EXAMPLE: Existing codeNew Construction:RemovedMitigation Owed12” Palm = 18”30” Live Oak = 60”10” Maple= 15”93” TOTAL Timeframe: 10 day review by staff (includes review by tree subcommittee)10” DBH Maple30” DBH Live Oak12” DBH Cabbage PalmAttachment E to 7-13-26 MinutesPage 26 of 46 Agenda Item #1.A.10 Aug 2026 Page 30 of 199 EXAMPLE: Ord. No. 95-26-128New Construction:RemovedMitigation Owed12” Palm = 18”30” Live Oak =Requires CDB & Comm. approval – could be required to relocate or mitigate. Mitigation rate TBD by Commission.10” Maple= 15” Timeframe: 2-3 months review/approval because 30” DBH live oak requires CDB and Commission Approval*.*Must demonstrate that removal is unavoidable10” DBH Maple30” DBH Live Oak12” DBH Cabbage PalmAttachment E to 7-13-26 MinutesPage 27 of 46 Agenda Item #1.A.10 Aug 2026 Page 31 of 199 EXAMPLE: Setbacks and building footprint^New Construction:12” Palm = not permitted to be removed because it is in the setback10” Maple = not permitted to be removed because it is in the setback30” Live Oak =Requires CDB & Comm. approval – could be required to relocate or mitigate. However, would be given a 50% reduction in required mitigation.Timeframe: 2-3 months review/approval because 30” DBH live oak requires CDB and Commission Approval*.*Must demonstrate that removal is unavoidable^assumed Ord. No. 95-26-128 passed as presented on 1stread10” DBH Maple30” DBH Live Oak12” DBH Cabbage PalmAttachment E to 7-13-26 MinutesPage 28 of 46 Agenda Item #1.A.10 Aug 2026 Page 32 of 199 CABBAGE PALMS^New Construction:RemovedMitigation Owed12” Palm = none30” Live Oak =Requires CDB & Comm. approval – could be requiredto relocate or mitigate. Mitigation TBD by Commission. 10” Maple= 15”Timeframe: 2-3 months review/approval because 30” DBH live oak requires CDB and Commission Approval*.*Must demonstrate that removal is unavoidable^assumed Ord. No. 95-26-128 passed as presented on 1stread10” DBH Maple30” DBH Live Oak12” DBH Cabbage PalmAttachment E to7-13-26 MinutesPage 29 of 46 Agenda Item #1.A.10 Aug 2026 Page 33 of 199 Page 30 of 46 Agenda Item #1.A. 10 Aug 2026 Page 34 of 199 Request to appeal the administrative interpretation of Section 24-151 of the Land Development Regulations regarding the classification of an electrical meter and breaker panel mounted on a permanent utility pedestal as mechanical equipment subject to the required five-foot side yard setback. The purpose of this appeal is for the City Commission to determine whether the staff interpretation of Section 24-151 is consistent with the intent and language of the Land Development Regulations and whether the administrative decision should be affirmed or reversed. APP26-0002 970 Jasmine Street Attachment G to 7-13-26 Minutes Page 31 of 46Agenda Item #1.A.10 Aug 2026Page 35 of 199 Pursuant to Section 24-46 of the Land Development Regulations, the City Commission is responsible for hearing and deciding appeals of administrative decisions made by the Planning and Community Development Director. The applicant, Cody Dubin, is appealing the City’s interpretation of Section 24-151(k) regarding mechanical equipment setback requirements. Attachment G to 7-13-26 Minutes Page 32 of 46Agenda Item #1.A.10 Aug 2026Page 36 of 199 Background The applicant is requesting approval to allow an exterior electrical meter and breaker panel to remain approximately one (1) foot from the north property line at 970 Jasmine Street (RE# 170973 6100), within the required five-foot setback for mechanical equipment. Attachment G to 7-13-26 Minutes Page 33 of 46Agenda Item #1.A.10 Aug 2026Page 37 of 199 Background The electrical meter and breaker panel were installed to support an irrigation system utilizing an on-site well and water pump required for tree mitigation. The applicant received electrical service approval from JEA; however, the location of the equipment was not shown on the approved building plans and there is no documentation indicating City approval of the location. Attachment G to 7-13-26 Minutes Page 34 of 46Agenda Item #1.A.10 Aug 2026Page 38 of 199 Background Although both current and former City staff visited the property during various stages of development, there is no written documentation demonstrating that the location of the electrical equipment was evaluated for zoning compliance or formally approved. Not shown on approved plans Attachment G to 7-13-26 Minutes Page 35 of 46Agenda Item #1.A.10 Aug 2026Page 39 of 199 Background Staff determined that the electrical meter and breaker panel constitute mechanical equipment under Section 24-151(k) because they are permanent utility infrastructure serving the residence. Although not specifically listed, staff interprets the ordinance’s reference to “similar equipment” to include permanent electrical service equipment. Attachment G to 7-13-26 Minutes Page 36 of 46Agenda Item #1.A.10 Aug 2026Page 40 of 199 Section 24-151 (k) “(k)Mechanical equipment. On lots that are within or adjacent to a residential zoning district,equipment such as heating and air conditioning units, pumps, compressors, pool equipment, generators, or similar equipment shall not be located in the required front yard or closer than five (5) feet from any lot line that is adjacent to a residential use. It is the intent of this provision to require placement of such equipment in a location that does not unreasonably disturb neighbors. This requirement shall not apply to replacement of such equipment lawfully installed prior to the effective date of these land development regulations.” Attachment G to 7-13-26 Minutes Page 37 of 46Agenda Item #1.A.10 Aug 2026Page 41 of 199 Section 24-151 (k) Although electrical meters and breaker panels are not specifically identified in the ordinance, staff interprets these installations as "similar equipment" because they are permanent utility infrastructure serving the principal use of the property. Accordingly, staff determined that the electrical meter and breaker panel are subject to the five- foot setback requirement established in Section 24- 151(k)(1). Federal Emergency Management Agency does clearly include electric equipment in its mechanical equipment guidelines for floodplain elevation requirements. Attachment G to 7-13-26 Minutes Page 38 of 46Agenda Item #1.A.10 Aug 2026Page 42 of 199 Background Staff is not aware of any recently constructed single-family homes where the permanent electrical meter and breaker panel are installed as a freestanding structure separate from the principal dwelling. Typically - these components are mounted directly to the home and are generally located in the same area as other permanent service equipment, such as cable service box, or other mechanical systems. Because this installation consists of permanent utility infrastructure serving the residence, staff has determined that the electrical meter and breaker panel are appropriately classified as mechanical equipment for purposes of applying Section 24-151 – 5ft setback required. Attachment G to 7-13-26 Minutes Page 39 of 46Agenda Item #1.A.10 Aug 2026Page 43 of 199 Background The applicant requests approval to allow the equipment to remain in its current location within the required setback area. Attachment G to 7-13-26 Minutes Page 40 of 46Agenda Item #1.A.10 Aug 2026Page 44 of 199 Attachment G to 7-13-26 Minutes Page 41 of 46Agenda Item #1.A.10 Aug 2026Page 45 of 199 Attachment G to 7-13-26 Minutes Page 42 of 46Agenda Item #1.A.10 Aug 2026Page 46 of 199 Attachment G to 7-13-26 Minutes Page 43 of 46Agenda Item #1.A.10 Aug 2026Page 47 of 199 APPEAL REQUEST The applicant proposes than electrical leaving an electrical panel and electrical breaker within the required 5-foot setback for mechanical equipment. Section 24-151(k)(1) requires a minimum five-foot separation between mechanical equipment and side and rear yard property lines. Adequate space exists through the new home build to locate the electrical panel and electrical breaker box in compliance with the required setback, without the need for a variance or encroachment. Attachment G to 7-13-26 Minutes Page 44 of 46Agenda Item #1.A.10 Aug 2026Page 48 of 199 Staff Summary Staff has determined that the electrical meter and breaker panel, mounted on a permanent utility pedestal, constitute mechanical equipment for purposes of the Land Development Regulations. As such, they are subject to the requirements of Section 24-151 of the Land Development Code, including the mandatory five-foot side yard setback. The purpose of this appeal is for the City Commission to determine whether the staff interpretation of Section 24-151 is consistent with the intent and language of the Land Development Regulations and whether the administrative decision should be affirmed or reversed. Attachment G to 7-13-26 Minutes Page 45 of 46Agenda Item #1.A.10 Aug 2026Page 49 of 199 The Commission may consider a motion to approve Appeal APP26-0002, thereby reversing the staff interpretation that the electrical meter and breaker panel constitute mechanical equipment under Section 24-151(k) of the Land Development Regulations. Approval of the appeal would determine that the installation is not subject to the five-foot side yard setback requirement applicable to mechanical equipment under Section 24-151(k). --OR— The Commission may consider a motion to deny Appeal APP26- 0002, thereby affirming staff interpretation that the electrical meter and breaker panel constitute mechanical equipment under Section 24-151(k) of the Land Development Regulations. Denial of the appeal would uphold staff's determination that the installation is subject to the required five-foot side yard setback. Attachment G to 7-13-26 Minutes Page 46 of 46Agenda Item #1.A.10 Aug 2026Page 50 of 199 Town Hall July 18, 2026 MINUTES Town Hall Meeting Saturday, July 18, 2026 - 10:00 AM Donner Park & Gail Baker Community Center City Hall, 800 Seminole Road Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Absent: Bruce Bole, Commissioner - Mayor Pro Tem Seat 2 (District 1308) Also Present: Kevin Hogencamp, City Manager (CM) Ladayija Nichols, Deputy City Clerk (DCC) Amanda Askew, Neighborhoods Department Dir. (NDD) Andre Gethers, Park Environmental Stewardship and Maintenance Manager CALL TO ORDER AND ROLL CALL Mayor Ford called the meeting to order at 10:01 AM. TOPICS STAFF REPORT: Parks Master Plan CM Hogencamp and NDD Askew spoke about this topic and answered questions. Andre Gethers, Park Environmental Stewardship and Maintenance Manager and Matt Krug Deputy Public Works Director-Operations answered questions. The following speakers provided their comments to the public: Julie Hammond Dianne Quaglia Unknown Speaker Thom Underwood Dylan Schreiner Sarah Boren Amy Palmer Leah Sherman Ford Laurie Pratt Page 1 of 2 Agenda Item #1.B. 10 Aug 2026 Page 51 of 199 Town Hall July 18, 2026 STAFF REPORT: Marsh Oaks Community Center Programming CM Hogencamp briefly discussed this topic and answered questions. PUBLIC COMMENT The Commission addressed public comments on the following topics: tree canopy, biking in AB, and traffic safety. ADJOURNMENT The meeting adjourned at 11:28 AM Attest: Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Date Approved:___________________ Page 2 of 2 Agenda Item #1.B. 10 Aug 2026 Page 52 of 199 Budget Workshop July 20, 2026 MINUTES Budget Workshop Meeting Monday, July 20, 2026 - 6:00 PM City Hall, Commission Chamber 800 Seminole Road, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Mayor Pro Tem Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, City Manager (CM) Donna Bartle, City Clerk (CC) Troy Stephens, Utilities Director (UD) Victor Gualillo, Police Chief (PC) Brittany Percell, Finance Director (FD) CALL TO ORDER 1. PUBLIC COMMENT The following speaker provided their comments: Sarah Boren 2. TOPICS A. Public Utilities At-a-Glance UD Stephens presented an overview of the Public Utilities Capital Improvement Plan (CIP), highlighting ongoing and planned projects across water production, water distribution, wastewater treatment, and the sewer collection system and answered questions from the Commission. B. Police Department At-a-Glance PC Gualillo presented as detailed in a slideshow (which is attached hereto and made part of this official record as Attachment A) and answered questions from the Commission. 7-20-26 Attachment A C. Homestead Property Tax Constitutional Amendment Implications CM Hogencamp presented as detailed in a handout (which is attached hereto and made part of this official record as Attachment B). He and FD Percell answered questions from the Commission. Page 1 of 20 Agenda Item #1.C. 10 Aug 2026 Page 53 of 199 Budget Workshop July 20, 2026 The Commission reached CONSENSUS to submit the current millage rate of 2.7499 mills as the ceiling to the Property Appraiser by the August 4, 2026 deadline. This will require 4 out of 5 votes. 7-20-26 Attachment B D. 2026-27 Budget Overview CM Hogencamp presented as detailed in a handout (which is attached hereto and made part of this official record as Attachment C) and answered questions from the Commission. an publish and staff produce requested Ring Commissioner that organizational chart showing all positions by title and count within each department. 7-20-26 Attachment C ADJOURNMENT The meeting adjourned at 7:55 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:________________________ Page 2 of 20 Agenda Item #1.C. 10 Aug 2026 Page 54 of 199 2025 UNOFFICIAL TOTALS Metrics measured:ABPDNBPDJBPDJSOCalls for Service30,42720,53452,213750,902Crashes2712391,05928,652Parking Citations1,5968241,378COJ- not JSOWarnings1,7742,09111,88463,147Traffic Citations7,4222,20218,94388,209FIR/TAW8721/911,971/9831,574Incident Reports1,1981,2697,200117,404Arrests/Cases Cleared5073291,46736,050Crime Count (FIBRS)83551172268,986*Unofficial totals are from open -source data; not certified by the agencies or entities listedA comparison of category counts for local law enforcement agencies for the year ending 2025. These numbers are not absolute. Different agencies counts some types of calls and reports differently so the totals are relative and for benchmarking purposes only.Attachment A to 7-20-26 MinutesPage 3 of 20 Agenda Item #1.C.10 Aug 2026 Page 55 of 199 2026 ATLANTIC BEACH POLICE TOTALS*For the month of:January2026February 2026March2026April2026May2026June2026Traffic Citations 689651 708 716 795 677Parking Citations28 46 260 170 206 211Traffic Stops 959 842907 896 1015 812 3638 46 58 44 Arrests 42 7969 98 143 111 Warnings 129 Property Checks843673 847 919 828 967 141153 147 188 149 Reports 120 Calls for Service26142527 2571 2909 2316 2667 *Unofficial totals are queried and calculated from raw data and are designed to provide a snapshot only.Attachment A to 7-20-26 MinutesPage 4 of 20 Agenda Item #1.C.10 Aug 2026 Page 56 of 199 STATISTICAL TRENDSStatistics2022202320242025Calls for Service21,04323,39925,22830,4279111,9632,0952,4222,262Average Response Time2 Min 56 Sec 3 Min 35 Sec 2 Min 40 Sec 2 Min 36 SecReports Written1,8771,6781,1581,198Arrests391298377507DUI Arrests223366119Drug Arrests79505173Clearance Rate47.87%44.48%51.97%63.40%Traffic Stops5,1766,5887,8259,842Traffic Citations3,2944,2165,9467,422Traffic Warnings2,9105,6711,5081,774Parking Citations8158831,8631,596Traffic Crashes249236320270Property Checks6,3566,6345,2349,389Attachment A to 7-20-26 MinutesPage 5 of 20 Agenda Item #1.C.10 Aug 2026 Page 57 of 199 Page 6 of 20 Agenda Item #1.C. 10 Aug 2026 Page 58 of 199 Attachment B to 7-20-26 Minutes Page 7 of 20 Agenda Item #1.C. 10 Aug 2026 Page 59 of 199 Attachment B to 7-20-26 Minutes Page 8 of 20 Agenda Item #1.C. 10 Aug 2026 Page 60 of 199 Attachment B to 7-20-26 Minutes Page 9 of 20 Agenda Item #1.C. 10 Aug 2026 Page 61 of 199 Attachment B to 7-20-26 Minutes Page 10 of 20 Agenda Item #1.C. 10 Aug 2026 Page 62 of 199 Attachment B to 7-20-26 Minutes Page 11 of 20 Agenda Item #1.C. 10 Aug 2026 Page 63 of 199 Attachment B to 7-20-26 Minutes Page 12 of 20 Agenda Item #1.C. 10 Aug 2026 Page 64 of 199 Attachment B to 7-20-26 Minutes Page 13 of 20 Agenda Item #1.C. 10 Aug 2026 Page 65 of 199 Attachment B to 7-20-26 Minutes Page 14 of 20 Agenda Item #1.C. 10 Aug 2026 Page 66 of 199 Attachment B to 7-20-26 Minutes Page 15 of 20 Agenda Item #1.C. 10 Aug 2026 Page 67 of 199 Page 16 of 20 Agenda Item #1.C. 10 Aug 2026 Page 68 of 199 Attachment C to 7-20-26 Minutes Page 17 of 20 Agenda Item #1.C. 10 Aug 2026 Page 69 of 199 Attachment C to 7-20-26 Minutes Page 18 of 20 Agenda Item #1.C. 10 Aug 2026 Page 70 of 199 Attachment C to 7-20-26 Minutes Page 19 of 20 Agenda Item #1.C. 10 Aug 2026 Page 71 of 199 Attachment C to 7-20-26 Minutes Page 20 of 20 Agenda Item #1.C. 10 Aug 2026 Page 72 of 199 gm7&7 TODAY’S DATE:July 28,2026 AGENDA ITEM:90-Day Calendar for the City Commission CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Accept the 90—DayCalendar for August 2026—October2026 by consensus. ATTACHMENT:City Commission 90-Day Calendar (August 2026-October 2026) o 6 pm.Wednesday,Aug.19,at City Hall Please also note that the next 2026 town hall meeting has been scheduled for: o 10 am.Saturday,Oct.17,at City Hall. MEETING DATE:Aug.10,2026 BACKGROUND:The rolling 90—daycalendar is routinely revised based on input from City staff and City Commission members,and is included in each agenda for consideration of approval by consensus. Please note that the next 2026 City Commission budget workshop meeting has been scheduled for: REVIEWED BY CITY MANAGER: BUDGET:None SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager Agenda Item #3.A. 10 Aug 2026 Page 73 of 199 r, , o.m .u GEE com?aobEmnfan2:E 030225m:3:Eu 0mm28%Ba 2::?g 2:E 232 Guam53203Egovia2:E 532?ON \U £8 Em : 558w coumuowoZ 31.580 5.5:uozom : ZOHmm—E—ZOUWHHU C‘Qm394mCHEM;“5.952.::..5..DmEZQ2.V/CHEESE Kw/uQZOH/q ??0 22:: Eu 0 {mn—u£E 5:85. 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Agenda Item #3.A.10 Aug 2026 Page 76 of 199 Other Misc. 27 452117129181585 Commercial AdditionCommercialAlterationCommercialAdditionCommercialAlterationoS Single Family/SFMulti-FalResidential AccessoryResidentialAddition48ResidentialAlteration244CommercialNewCommercialAccessoryTOTAL240$80,490.41$6,199,091.84 335.5024,670.0022S7,368.50$840,463.22Fence/Wall/Barrier 9$688.00S37,583.417,510.535427,930.21 Single Family/SF Attached 3$10,297.49$2,107,625.00Re-lnspectionFeesMulti-Fal CitySurchargeRetainedResidentialAccessory$2,830.67$216,563.89Demoliti3$8,017.30554,746.00 TOTAL 25421904$480,473.81$502,121.20$98,717,562.37$63,969,148.74 $98,930.29 $0.00 $3,196.86 $4,280.00 $3,447.00 $29,108.57 $21, 516, 1323 8 $ 5 5 4, 5 4 3. 5 6 $1, 28 6, 80 0. 00 $1, 899 , 443 .00 $11, 158, 989. 00 Building Electrical Plumbing TOTAL 2270 764 567 5 2 2 4 4054 Buildin De artment Monthl Activit Re ortJune2026PermitsIssuedBuildingPermitFeesConstruction Value InspectionsPerformedFY2025FY2026YTDFY2025FY2026YTDFY2025FY2026YTDTypeFY2025FY2026YTD$0.00 $0.00 Roof825$36,503.33 $9,018,882.57 Mecha ni cal 798 $55,063.82 $8,654,095.83 Ne w Business0 $4,730.00 $1,742,292.00 $0.00 2119 $245,213.94 $42,886,384.03 Permim§§ysg1ga92936 No.Issued BuildiEegeZermit“nag-It?“Fees Collected Ju ne 20 26 0 5 5 Residential Addition 4 $3,277.04 5 322,320.00 Building Plan Check Fees Residential Alteration 33 S 13,462.68 5 1,216,788.16 Commercial New 0 s 5 Commercial Accessory 1 5 714.85 S 18,516.30 Swimming Pool 2 $1,662.48 $167,211.95 Driveway]ROW 19 $2,270.00 5 102,311.02 Electrical 38 5 5,510.95 $227,322.25 Plumbing 26 $2,791.42 $315,040.43 2 $548.00 $120,000.00 $82,681.78 50 00 So 00 $41,797 85 $9,615.61 $50,710.48 $22,910.48 $455.00 $190.00 $714.85 $25,647.37 $267,397.78 $20. 4 3 9 , 8 7 5 . 0 0 $0.00 5000 54 . 28 6. 60 2 00 $2. 77 d, 77 4. 91 55 . 19 6. 90 3. 69 $1, 94 9, 50 1 25 $ 3 3 5 , 0 0 0 . 0 0 $5. 98 4, 43 5. 00 522 . 968 . 098256 9184149590 1867 724551 Building Roof Electrical Mechanical NewTOTAL Inspe ction s Perfor medJ2025 $0 . $0 . Sta te Su rc ha rg es 11 13, 205. 00 $ DupleRoFiCiviland DupleDemolitiOth Agenda Item #3.B.10 Aug 2026Page 77 of 199 Page 78 of 199 .I III. ..II M ¥ "I 'II =.W “I II ‘I II I || I . H I —; _.; .. .W J I -. II I I ' _'u ;:1 l “_I _ I II '7‘”I a I H”I II I 'H :1 .. F I .I .,I . H '‘1 i I I . "a H _II : II I '‘I I '"n H V I:I I ..,.._L n ‘.t I =‘--l-.I I; 'I I ,.. ‘l I I |- :4 -.I :.. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Potential future consideration of Resolution No.26-97 adopting amendments to the Teen/Youth Council structure by repealing prior Teen Council provisions and establishing the Atlantic Beach Youth Council as a staff-administeredyouth club. SUBMITTED BY:Amanda L Askew,Neighborhoods Department Director TODAY’S DATE:July 29,2026 MEETING DATE:August 10,2026 BACKGROUND:On May 27,2025,the City Commission adopted Ordinance No.5- 25-71,which repealed all prior CARAC/ARCC resolutions except for the Teen Council provisions contained in Resolution No.22-52.The Teen/Youth Council continues to be a formal advisory body of the City. As part of the Recreation Division’s ongoing efforts to modernize youth engagement and expand participation opportunities,staff recommends transitioning the Teen/Youth Council from a formal advisory committee --subject to Sunshine Law,appointment procedures,and board requirements\ -—to a staff-administered youth club.This transition will allow for: Increased accessibility and participation for Atlantic Beach youth Greater ?exibility in programming,scheduling,and leadership development Reduced administrative burden associated with formal board management Alignment with current recreation programming practices The proposed Resolution No.26-97 repeals the Teen/Youth Council provisions of Resolution No. 22-52,which superseded Resolutions No.18-32,18-51,and 19-68.The resolution dissolves the Teen/Youth Council as a formal advisory committee and establishes the Atlantic Beach Youth Club (ABYC)as a voluntary program administeredby Recreation staff. The proposed Atlantic Beach Youth Council (ABYC)maintains the mission established under the previously adopted resolution by strengthening communication between the City's youth and local government while promoting civic engagement,leadership development,and community service. The program provides Atlantic Beach high school students with opportunities to collaborate with the Arts,Recreation and Culture Committee (ARCC),the City Commission,and City staff through volunteer service,educational initiatives,and participation in City meetings and community events. The Youth Council will focus on issues affecting local youth,encourage public service,and provide students with a greater understanding of municipal government.Members will assist with Agenda Item #3.G. 10 Aug 2026 Page 79 of 199 community events,service projects,and youth-focused programming while serving as representatives for their peers. Participation is open to Atlantic Beach students entering grades 9-12 who maintain a minimum 2.0 GPA and satisfactory school conduct.Applicants must submit an application,a letter of recommendation,and required parental authorization forms.The program is designed to develop future community leaders while creating a meaningful partnership between the City's youth and municipal government. BUDGET IMPACT Reduces staff time on meeting notices and minutes. STAFF RECOMMENDATION Discuss the merits of the proposed the resolution. PUBLIC OUTREACH Website Local schools Atlantic Beach Boys and Girls Club Social media E-Newsletter Utility bill newsletter News release ATTACHMENTS 1.Resolution No.26-97 2.Resolution No.22-52 3.ExhibitA BY CITY MANAGER: Agenda Item #3.G. 10 Aug 2026 Page 80 of 199 RESOLUTION NO.26-97 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, REPEALING THE TEEN/YOUTH COUNCIL PROVISIONS OF RESOLUTIONS NO.22-52;DISSOLVING THE TEEN/YOUTH COUNCIL AS A FORMAL CITY COMMITTEE;ESTABLISHING THE “ATLANTIC BEACH YOUTH COUNCIL”AS A STAFF-ADMINISTERED YOUTH COUNCIL;PROVIDING FOR PURPOSE,MEMBERSHIP,OPERATIONS,AND LIMITATIONS; PROVIDING FOR CONFLICT,SEVERABILITY,2ANDAN EFFECTIVE DATE. WHEREAS,on May 27,2025,the City Comm repealing all prior CARAC/ARCC resolutions exce t 1 in Resolutions No.22-52;and opted Ordinance No.5-25-71, WHEREAS,the City Commlssmnrognizesthe imp0rtance of meaningful youth engagement and encourages opportumtlesforAtlanticBeachyouthto participate in civic activities,community service,leadership developmg?w(gar/ {programs that strengthen and ”V"communication between youth and local government? WHEREAS,the Recreation Division hasevaluatedthe currentstructure of the Teen/Youth Counciland determinedthat transitioningfroma formal advisory committee to a WWI/m a,staff-admlnlsteredyouthprogramwill 1ncrease accessibility,expand participation opportunities, Wf/WM Wandbetteralignwithcurrentrecreationprogramming practices;and WHEREAS,transmomngtheTeen/Youth Council to a youth Council model will provide greater?exibilityin programming,scheduling,leadership development opportunities, and youth participationwhile reducingtheadministrative requirements associated with maintaining a formaladvisorycommittee;and 2‘ WHEREAS,ResolutionNo.26-97 repeals the Teen/Youth Council provisions contained in Resolution No.22-52,Whichpreviously superseded Resolutions No.18-32,18-51,and 19-68, thereby dissolving the Teen/Youth Council as a formal advisory committee of the City;and WHEREAS,Resolution No.26-97 establishes the Atlantic Beach Youth Council (ABYC)as a voluntary youth program administered by the Recreation Division to continue fostering youth involvement,civic awareness,leadership development,and community service opportunities;and WHEREAS,the Atlantic Beach Youth Council will continue the mission of the former Teen/Youth Council by strengthening communication between Atlantic Beach youth and local Agenda Item #3.G. 10 Aug 2026 Page 81 of 199 government through collaboration with City staff,the Arts,Recreation,&Culture Committee (ARCC),and the City Commission;and WHEREAS,the Atlantic Beach Youth Council will provide Atlantic Beach high school students with opportunities to participate in volunteer service,educational initiatives,community events,youth-focused programming,and activities designed to enhance their understanding of municipal government and public service;and WHEREAS,the City Commission ?nds that establishing the Atlantic Beach Youth Council will provide a more accessible and effective frameworlgwfyoryouthengagement while preserving the City's commitment to empowering young residentsandencouraging their active participation in the community.’ NOW,THEREFORE,be it resolved by the Beach as follows: SECTION 1.The Teen/Youth Counci hereby repealed in their entirety.These provisio SECTION 2.The Teen/YouthCouncil is he byrd-i m!“,A\ committee of the City.It shall no longer beconsidered a under the City Code,and shall not be subject to: ommiion of the City of Atlantic ,v1sionscontained 1nResolutionNo22-52 are hall have no further forceor effect. d as a formal advisory 1d,committee,or advisorybody .Florida’s Government-in-the-SunshineLaw %,. 0 Florida Public Rem,ordsLaw(beyond normal program records) .47 ' 25%a,“.City board/comttee appoi tment precedures 0 Term limits or re81dencyrequ1rements y )1}$115,492.,J.Reporting requirementstotheCity Commlssmn SECTION 3.(a)The “AtlanticBeachYouthCouncil”(ABYC)1s hereby established as a voluntary youth Council administered by,C1ty staff within the Recreation Division.(b)The purpose of ABYC is to promote youth leadership,civic engagement,community service,and participation in arts,recreation,and cultural programming.(c)ABYC shall operate as a program, not a board.It shall have no independent authority to advise the City Commission unless speci?cally requested by staff or the Commission.The proposed program is outlined in Exhibit A. SECTION 4.(a)Membership shall be open to youth meeting criteria established by City staff.(b)Members shall not be appointed by the City Commission.(0)Staff may establish bylaws,meeting schedules,leadership roles,and program expectations.(d)ABYC may participate in volunteer activities,community events,and leadership projects as approved by staff.(e)ABYC shall not incur or obligate City funds except as authorized through the Recreation Division budget. SECTION 5.Effective Date.This Resolution shall take effect immediately upon its passage and adoption. Agenda Item #3.G. 10 Aug 2026 Page 82 of 199 PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach, Florida,this day of ,2026. Jason Gabriel,City Attorney Curtis Ford,Mayor Donna L.Battle,City Clerk Approved as to form and correctness: Attest: Agenda Item #3.G. 10 Aug 2026 Page 83 of 199 RESOLUTIONNO.22-52 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,REPEALING PORTIONS OF PREVIOUS LEGISLATION REGARDING THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; RENAMING SAID COMMITTEETO THE ARTS,RECREATION, AND CULTURE COMMITTEE;ADOPTING NEW PROVISIONS GOVERNING THE COMMITTEE INCLUDING:PURPOSE; MEMBERSHIP;TERMS OF MEMBERSHIP;FILLING OF VACANCIES;REMOVAL OF MEMBERS;DUTIES AND RESPONSIBILITIES;CITY STAFF ADMINISTRATIVE SUPPORT;PROCEDURES AND RULES;ORGANIZATION OF OFFICERS AND LIABILITY TO CITY;PROVIDING FOR CONTINUITY OF CURRENT COMMITTEE MEMBERS AND TERMS;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City Commission adopted ResolutionNo.02-13 creating a Cultural Arts and RecreationAdvisory Committee (CARAC);and WHEREAS,the provisions of ResolutionNo.02-13 have been amended by Resolutions 03-05,10-08,18-32,18-51,and 19-68;and WHEREAS,the Cultural Arts and Recreation Advisory Committee has recommended substantialrevisions to these governing Resolutions. NOW THEREFORE,be it resolvedby the City Commissionof the City of Atlantic Beach,Florida: SECTION 1.Re eal of Resolution Numbers 02-13 03-05 and 10-08 and re eal in art of ResolutionNumbers 18-32 18-51 and 19-68. The City Commissionhereby repeals all provisionsof ResolutionNumbers 02—13,03-05, 10-08,18-32,18-51 and 19-68;provided,however,the following provisions of Resolution Numbers 18-32,18-51 and 19-68,pertaining to the Teen Council are expressly retained: Section 2 of ResolutionNo.18-32,as modi?ed in Section 2 of ResolutionNo.18- 51 and as ?irther modi?ed in Section 2 of ResolutionNo.19-68,provided all references to CARAC in each said Sections 2 shall henceforth mean the Arts, Recreation,and Culture Committee. SECTION 2.Ado tion of New Provisions and New Committee Name. The City Commission hereby approves the name change from the Cultural Arts and RecreationAdvisory Committee to the Arts,Recreation,and Culture Committee (“ARCC”)and hereby adopts the following provisions regarding the Arts,Recreation,and Culture Committee: Page 1 of 6ResolutionNo.22-52 Agenda Item #3.G. 10 Aug 2026 Page 84 of 199 ARTS RECREATION AND CULTURE COMMITTEE 1.Pur ose. The purpose of the Arts,Recreation,and Culture Committee (“ARCC”or “Committee”),previously named the Cultural Arts and RecreationAdvisory Committee (“CARAC”),is to propose,plan,promote and review artistic,recreationaland cultural programs,exhibits,events,and projects for the citizens of Atlantic Beach.The Committee is advisory only and exists for the purpose of providing advice related to arts,recreation and culture to the City Commissionregarding the most ef?cient and effective ways to spend limitedtax dollars for the maximum bene?t of the community.The Committee shall propose a diverse variety of activitiesrelated to arts,sports and leisure,culture,education, history,enrichment,and social engagement to bene?t citizens in all areas of AtlanticBeach. 2.Membershi . There shall be a total of seven (7)Committee members with one (1)alternate member,all appointed by the City Commission,and all of whom shall be bona ?de residents of Atlantic Beach.The alternate member is strongly encouraged to attend every meeting and shall be allowed to vote and participatein ARCC business in the absence of one or more regular Committee members. 3.Terms of members ?llin of vacancies. The terms of office shall be for three (3)years and members may serve a maximum of three (3)consecutiveterms.All terms shall expire on December 31 of the proper year, provided,however,that members whose terms expire shall continue to serve until replacement appointments are effective.Members of this Committeemay hold a public of?ce or other appointed position in the City,provided the powers and authority of this Committee remain advisory only.A member may choose to resign from the Committee at any time by giving written notice to the City Clerk.Any vacancy during the unexpired term of a member shall be ?lled by the alternate member automatically for the remainder of the term,unless the alternate member declines the position,in which case the vacant position will be filled by the City Commission.Should the length of the unexpired term Resolution No.22-52 Page 2 of 6 Agenda Item #3.G. 10 Aug 2026 Page 85 of 199 be less than one (1)year,then such appointmentshall not count towards the maximum number of consecutiveterms. 4.Removal of members. Any Committee member may be removed for cause by the City Commission upon written charges and after public hearing.Any member who fails to attend three (3) consecutive meetings without notice to the Director of the Parks and Recreation Department or his/her designee and without reasonable cause may have his/her of?ce declaredvacant by the Committee.The Committeechair shall notify the City Clerk of such vacancy,and the City Commission shall promptly ?ll such vacancy. 5.Duties and Res onsibilities. (a)The Committee advises the City Commission on questions of general policy for City venues related to:art,sports and leisure,culture,education,and history programs; programs related to the City’s artistic,recreationaland cultural grant program;youth leadership program(s);calendar of events,matters of communication,equity and gaps in programmingand accessibility;community center needs;and special projects as requested by staff or the City Commission. (b)Working collectively,the Committeeshall coordinatewith staff on any needs, assessments,goals and/or program reviews within its mission;and,when appropriate,bring matters of public interest to the Director of the Parks and RecreationDepartment,the City Manager and/or the City Commission. (c)The Committeeperforms a key role in the City’s annual artistic,recreational and cultural grant program by:proposing grant program guidelines to the City Commission;reviewing grant applications;and providing advice regarding grant awards annually to the City Commission based on approved grant program guidelines,City Commissionpriorities and the needs of the community and community center programs. (d)The Committee shall review request for City funding for artistic,recreational and cultural programs,events,and projects,and advise the City Commission as to which are in line with City Commission priorities. Resolution No,22-52 Page 3 of 6 Agenda Item #3.G. 10 Aug 2026 Page 86 of 199 (e)The Committee shall perform a key role by reviewing and advising the Parks and Recreation Department,the City Manager and/or the City Commission on the inventory of programs,special events,and youth leadership program(s)administered by the Parks and RecreationDepartment,their effectiveness,and the budget to support them, in line with Commissionpriorities. (t)The Committee may be asked to advise the City Commission on any new recreation facilities under consideration by the City Commission,in line with City Commissionpriorities. (g)The Committee shall request and review a report of activities from the directors of the City’s community centers to the Committee at least annually. (h)The Committee shall provide a report of its activities to the City Commission at least twice yearly.All advisory positions and statements of the Committee shall be adopted via of?cial action of the Committee and shall be providedto the City Commission by City staff or the Committee Chair (or his/her designee)for review. 6.Ci Staff Administrative Su art. (a)Staff will be assigned by the City Manager to provide technical and administrativesupport.Staff will assist the Committeeby preparing budgets,proper notice of and minutes of meetings,and other administrativeand technical services,as needed. (b)Staff will be responsiblefor the collectionand expenditure of any City funds in accordance with purchasing guidelines. 7.Procedures and Rules'0r anization of Of?cers. (a)The Committee shall hold its regularly-scheduledmeetings on the secon d Tuesday of each month at 6:00 pm.in the City Commission chambers or other publi c venue. (b)Special meetings may be called by the chair or a majority of the members. (c)All meetings of the Committee shall be properly noticed and open to the public . Minutes of all meetings shall be recorded by City Staff and maintained by the City Clerk. hg4d6ResolutionNo.22-52 Agenda Item #3.G. 10 Aug 2026 Page 87 of 199 (d)The Committee and each member shall comply with the Florida Government in the Sunshine Law,Florida Code of Ethics for Public Of?cers and Employees,Florida Public Records Law,and related provisions of the City’s Code of Ordinances and applicableresolutions,as may be amendedfrom time to time. (e)The Committee quorum is four members.Any of?cial acts by the Committee shall require a majority vote of the members present;however,the Committeeshall take no of?cial action unless a quorum is present at a meeting. (1)The Committeeshall elect a chair,vice chair,and any other officers it deems advisable from among the regular members at the regularly-scheduledmeeting in January each year. (g)The chair shall preside at all meetings of the Committee.In the temporary absence or disability of the chair,all duties of the chair shall be performedby the vice chair. (h)in all cases involving points of parliamentary law,"Robert’s Rules of Order" shall be the book of reference,and its rules,so far as they are applicable and not in conflict with the provisions of the city’s Charter.Code,or other city ordinances,shall be the rules of this Committee.The Committee may draft additional rules to govern the conduct of their business,which shall be approved by the City Commission. (i)The Committee shall not create subcommittees. 8.Liabili to Ci . The City Commission shall consider the advisory statements for funding of events proposed by the Committee,but nothing in this Resolution or otherwiseshall be construed as authorizing or empowering the Committee to impose any liability of any nature, ?nancial or otherwise,upon the City,without City approval. SECTION 3.Continuit of Current Committee Members and Terms. Members currently serving on CARAC shall automatically continue to serve on the ARCC for the remainder of their terms.Service on CARAC by current members shall count towards the maximum number of consecutiveterms. Page 5 of 6ResolutionNo.22-52 Agenda Item #3.G. 10 Aug 2026 Page 88 of 199 PASSED AND ADOPTED by the City of Atlantic Beach,Florida ,this day of SECTION4.Effective Date.This Resolution shall take effect immediately upon its passage and Attest: ."‘//."H,rrk,’/'Ag,(:.y 111/’,/['2’ [1"\\, .‘ ,annaL.Bartle,City Clerk Approvedas to f0 and correctness: B enna .Dur en,Ity Attorney Page 6 of 6ResolutionNo.22~52 E en Glasser,Mayor 2022. adoption Agenda Item #3.G. 10 Aug 2026 Page 89 of 199 The Cit of Atlantic Beach Youth Council INTRODUCTION The City of Atlantic Beach Youth Council (ABYC)is a diverse group of students who reside or recreate in the City of Atlantic Beach.Students will have the opportunity to partner with the Arts, Recreation,&Culture Committee (ARCC),elected officials and various City departments. The goal of the ABYCis to foster open and positive communication between city government and the youth of our community.Students serve as liaisons and discuss youth—related issues that impact the school and community,while learning about municipal government.As such,the Youth Council members will be tasked with developing and implementing education and awareness programs designed to create safer communities.Ideally,the Youth Council Members will utilize a variety of methods to focus on topics that affect young people today such as drug and gang education,anti-bullying campaigns,underage drinking and driving,and gun violence.In addition,the students will attend city commission meetings,shadow city departments,volunteer at city events,and assist with community service projects to benefit other organizations. The ABYCProgram will help bridge the gap between youth and city government.In addition,the Youth Council Members will be offered insight and guidance from city leaders should they choose to follow a career path in the field of public service. PURPOSE The purpose of this organization is to promote knowledge and understanding of civic organizations while inspiring future generations to become active,engaged members of their communities.We strive to provide high school students with meaningful opportunities to develop leadership skills by planning and participating in positive community events that benefit the residents of Atlantic Beach. Through volunteerism,service projects,and civic engagement,the organization encourages students to make a lasting,positive impact while fostering a strong sense of responsibility,collaboration,and community pride.Our mission is to cultivate the public service leaders of tomorrow by promoting active citizenship,community involvement,and a lifelong commitment to serving others. MISSION 0 Coordinate and advise the Arts,Recreation,&Culture Committed (ARCC)with events and programing that engage teens in Atlantic Beach 0 To provide a path of honest,meaningful,and reciprocal communication between the caring youth of the City of Atlantic Beach and the City’s leaders 0 To provide youth with an understanding of the inner-workings of municipal government To cultivate a sense of civic responsibility and public service 0 To provide a safe and constructive learning environment 0 1 tXthlt A Agenda Item #3.G. 10 Aug 2026 Page 90 of 199 tXI‘llDltA 00 To encourage and develop effective leadership skills To provide real world opportunities for active community service in the City of Atlantic Beac hToacknowledgethecivicinvolvementandcontributionsoftheyouthoftheCityof Atlantic Beach To learn and seek feedback from our youth regarding contemporary issues affecting the positive development of the youth of the City of Atlantic Beach ORGANIZATION 00CO The ABYCProgram will be comprised of students who reside in the City of Atlantic Beach Students must maintain a minimum cumulative GPA of 2.0 and maintain satisfactory conduct in school to participate. o It is the Student's Principal’s responsibility to advise the City of any disqualification of students Students participating in the program shall be between 9thand 12thgrade.Students are encouraged to apply in the summer after 8thgrade. Students should aspire to assist the City in its growth and desire to become a more dynamic and innovative City. Students must be involved in research projects and community service initiatives. Students should be eager to represent their peers to the Arts,Recreation,&Culture Committee (ARCC),elected officials,city manager,and other City leaders. MEMBER SELECTION O 0 Applications shall be sent to the Recreation Division. 0 A letter of recommendation from a school administrator,guidance counsellor, teacher,coach,or another youth organization must accompany the student’s completed application. Students and parents/guardians must sign travel,medical and photograph authorization forms. YOUTH COUNCIL DUTIES AND RESPONSIBILITIES OOOOOOOOOOOOOO Attend orientation Attend one (1)City Commission meetings per calendar year Attend one (1)ARCCper calendar year Attend ABYCgroup meetings Participate in research projects,community service programs,sub-committees,and other city/community events and/or meetings upon request Prepare reports and make presentations to the Mayor and City Staff on ABYC’sactivities Hold public youth meetings to gather input from constituents Coordinate with local and national youth organizations as necessary Serve as a role model to other youth Educate other youth on municipal government Show proper respect and exhibit orderly conduct at all meetings and events Establish goals,work plans,and budgets to address youth concerns Identify issues affecting the City of Atlantic Beach Advise the ARCC,Mayor,Commission,and other City leaders on policy issues related to 1 Agenda Item #3.G. 10 Aug 2026 Page 91 of 199 .4 I | tXthlt A youth concerns Provide resources for youth-oriented programs and projects Promote public awareness of the strengths and abilities of the City’s youth Connect teens to services Assist the City with the planning of youth activities OOOO Agenda Item #3.G. 10 Aug 2026 Page 92 of 199 tXthltA OOO ACTIVITIES COABYAs will utilize a variety of methods to focus on topics that affect young people today such as drug and gang education,anti-bullying campaigns,underage drinking and driving,and gun violence. Create a public service announcement to coincide with Red Ribbon Week which is an alcohol,tobacco and other drug and violence prevention awareness campaign observed annually in October each year in the United States. Leadership activities which will provide hands-on leadership development and training, with special emphasis on highlighting the inner workings of municipal government. Annual Research Project focusing on a relevant topic,exploring relevant conceptual research and policy issues. ”Inside Government”facilities tours and presentations -COABYAs will tour various City departments and facilities,and receive information about their functions and operations. Service events —COABYAs will participate in various events,held by the City and community organizations,which provide assistance and give back to the community (i.e. Christmas festival,ribbon cuttings,parades,speeches/ceremonies,etc.). Mandatory attendance at select City Commission Meetings ”Business Leaders Partnership/Networking Mixer"—A meeting where City officials and business leaders can meet to relate youth concerns,learn about the relationship between the City and its businesses,and exchange community betterment ideas. FLCYouth Video Competition or any other FLCspecial activities Atlantic Beach Youth Council Members shall be given preference for the City‘s Summer internships Agenda Item #3.G. 10 Aug 2026 Page 93 of 199 Page 94 of 199 Cc:Kevin Hogencamp,City Manager From:Amanda Askew,AICP,Neighborhoods Department Director City of Atlantic Beach Neighborhoods Department 800 Seminole Road Atlantic Beach,FL 32233 Date:August 5,2026 Re:Request for information regarding lot width in RG and RG-M zoning districts Per your request,attached is background information regarding the amendments to Chapter 24 affecting minimum lot width requirements in the RG and RG-M zoning districts. The attachments include:.Graphics from the PowerPoint presentations presented at multiple public meetings;.The redline version of the ordinance,including staff comments,as published in multiple meeting agendas;and.The final adopted clean version of the ordinance. For background,staff ?rst began evaluating this issue in 2023 in response to concerns raised by homeowners in the RG and RG-M zoning districts,primarily in the neighborhoods west of Mayport Road.It is important to note,however,that the RG—Mzoning district also extends north of 18th Street on the east side of Seminole Road. The attached graphics illustrate the differences between the previous code requirements and the adopted amendments.Under the previous code,detached single-family homes were generally not feasible because they could not meet the 75-foot minimum lot width requirement,despite meeting the minimum lot area requirement.As a result,development was effectively limited to townhomes and EM To:Commissioner Ring Agenda Item #4.A. 10 Aug 2026 Page 95 of 199 duplexes. The amendment reduced the minimum lot width requirement while maintaining the existing minimum lot size requirement.This change created opportunities for detached single-family homes without increasing the allowable residential density or the total number of dwelling units permitted within the zoning district. In summary,the zoning code amendment did not increase the allowable density or the number of dwelling units.Rather,it expanded the range of permitted housing types by allowing development as either detached single-family homes or townhomes/duplexes,while preserving the same overall development intensity permitted under the previous regulations. 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(a) (b) (C) (d) (e) Intent.The RG zoning district is intended for development of low and medium density single-family and two- family residential uses. Permitted uses.The uses permitted within the RG zoning district shall be: (1)Single-family dwellings. (2)Two—family(duplex)dwellings,subject to density limitations. (3)Accessory uses as set forth in section 24-151. (4)Two-unit townhouses,subject to density limitations,compliance with article IV,subdivision regulations and section 24-88. (5)Government uses,buildings and facilities. (6)Family day care homes. (7)Community residential homes,small. Uses-by-exception.The following uses may be approved as a use—by-exception within the RG zoning district. (1)Child care facilities. (2)Churches. (3)Public and private recreational facilities not of a commercial nature and of a neighborhood scale intended to serve the surrounding residential neighborhood. (4)Schools and community centers. Minimum lot area.Existing legally established lots of record may exist,which do not meet the below requirements.These lots may be developed subject to section 24-84(3)and all other applicable land development regulations and density limitations;however,all lots created after January 1,2002 must comply with the following minimum requirements in order to obtain building permits authorizing development.The minimum size for lots within the RG zoning district shall be as set forth herein. (1)Minimum lot area in the RG zoning district: a.Residential low density:seven thousand two hundred sixty (7,260)square feet per dwelling unit. b.Residential medium density:three thousand one hundred twelve (3,112)square feet per dwelling unit. (2)Minimum lot width in the RG zoning district:Fifty (50)feet. (3)Minimum lot depth in the RG zoning district:One hundred (100)feet. (4)Notwithstanding subsections 1,2 and 3,the final lot sizes for proposed new townhouse development may be less per unit,subject to density,compliance with article IV,Subdivision Regulations and section 24—88. Minimum yard requirements.The minimum yard requirements within the RG zoning district shall be: (1)Front yard:Twenty (20)feet. (2)Rear yard:Twenty (20)feet. (3)Side yard: a.Single-family.Combined ?fteen (15)feet and five (5)minimum feet on either side. Created:2925-09—23 11:93:33 [EST] (Supp.No.51) Page 1 of 2 Agenda Item #4.A. 10 Aug 2026 Page 105 of 199 b.Duplex.Seven and one-half(7.5)feet each side. c.Townhouse. (1)New construction: i.Exterior side yard:Seven and one-half (7.5)feet. ii.Interior side yard (shared lot line):zero (0)feet (2)Additions to existing townhouse units: i.Exterior side yard:Seven and one—half(7.5)feet. ii.Interior side yard:Seven and one—half(7.5)feet for additions that are forward of the existing front plane of the townhouse unit. iii.Interior side yard:Zero (0)feet for additions that are behind the existing front plane of the townhouse unit. d.Corner lots.The side yard adjacent to a right—of—waycontaining a street shall be ten (10)feet. Where there is a platted building restriction line that is greater than the minimum yards listed above, the building restriction line shall be enforced. (f)Building restrictions.The building restrictions for the RG zoning district shall be: (1)Maximum impervious surface:Forty—five(45)percent;provided,however,where lawfully existing structures and improvements on a parcel exceed this applicable percentage,modifications to such structures and improvements shall not exceed the pre-existing impervious surface percentage, provided the requirements of section 24-89 are met.However,new development and major remodels shall not exceed forty-five (45)percent regardless of the existing impervious surface percentage. (2)Maximum building height:Thirty-five (35)feet. (0rd.No.90-24-253,9‘3(Exh.A),10-14-24) Created:2625-69-23 11:63:33 [EST] (Supp.No.51) Page 2 of 2 Agenda Item #4.A. 10 Aug 2026 Page 106 of 199 Sec.24-108.Residential,multi-family district (RG-M). (a) (b) (d) Intent.The RG-M zoning district is intended for development of medium to high—density multi-family residential areas. Permitted uses.The uses permitted within the RG-M zoning district shall be: (1)Single-family dwellings. (2)Two-family (duplex)dwellings subject to density limitations. (3)Townhouses,subject to density limitations,compliance with article IV,Subdivision Regulations and section 24-88. (4)Multi-family dwellings,subject to density limitations. (5)Accessory uses as set forth in section 24—151. (6)Government buildings and facilities. (7)Family day care homes and group care homes. (8)Community residential homes,small and large. (9)Foster care homes. (10)Assisted living facilities with less than ?fteen (15)residents. Uses-by—exception.The following uses may be approved as a use-by—exception within the RG-M zoning district: (1)Churches. (2)Public and private recreation facilities not of a commercial nature and of a neighborhood scale intended to serve the surrounding residential neighborhood. (3)Child care facilities. (4)Schools and community centers. (5)Assisted living facilities with fifteen (15)or more residents. Minimum lot area.Existing legally established lots of record may exist,which do not meet the following requirements.These lots may be developed subject to section 24-84(a)and all other applicable land development regulations and density limitations;however,all lots created afterJanuary 1,2002,must comply with these minimum lot size requirements in order to obtain building permits authorizing development.The minimum size for lots within the RG—Mzoning district shall be as set forth herein. (1)Minimum lot or site area: a.Residential low density:seven thousand two hundred sixty (7,260)square feet per dwelling unit. b.Residential medium density:three thousand one hundred twelve (3,112)square feet per dwelling unit. c.Residential high density:two thousand one hundred seventy—eight (2,178)square feet per dwelling unit. (2)Minimum lot width in the RG-M zoning district:Forty (40)feet. (3)Minimum lot depth in the RG-M zoning district:One hundred (100)feet. Created:2025-99—23 11:83:33 [EST] (Supp.No.51) Page 1 of 2 Agenda Item #4.A. 10 Aug 2026 Page 107 of 199 (4)Notwithstanding subsections 1,2 and 3,the final lot sizes for proposed new townhouse development may be less per unit,subject to density,compliance with article IV,Subdivision Regulations and section 24-88. (e)Minimum yard requirements.The minimum yard requirements in the RG-M zoning are: (1) (2) (3) Front yard:Twenty (20)feet. Rear yard:Twenty (20)feet. Side yard: a. b. C. Single-family dwellings:Combined fifteen (15)total feet and five (5)minimum feet on either side. Two—family(duplex)dwellings:Seven and one-half (7.5)feet each side. Townhouse dwellings: (1)New construction:Seven and one-half (7.5)feet exterior side yard and zero (0)feet for the interior side yard (shared lot line). (2)Additions to existing townhouse dwellings: i.Exterior side yard:Seven and one-half (7.5)feet. ii.Interior side yard:Seven and one-half (7.5)feet for additions that are forward of the existing front plane of the townhouse unit. iii.Interior side yard:Zero (0)feet for additions that are behind the existing front plane of the townhouse unit. Multi—familydwellings or non-residential structures:Fifteen (15)feet each side. Corner lots:The side yard adjacent to a right—of—waycontaining a street shall be ten (10)feet minimum. Where there is a platted building restriction line that is greater than the minimum yards listed above, the building restriction line shall be enforced. (f)Building restrictions.The building restrictions for the RG-M zoning district shall be as follows: (1) (2) Maximum impervious surface:Forty—five(45)percent;provided,however,where lawfully existing structures and improvements on a parcel exceed this applicable percentage,additions/modificationsto such structures and improvements shall not exceed the ore-existing impervious surface percentage, provided the requirements of section 24—89are met.However,new development and major remodels shall not exceed forty—five(45)percent regardless of existing impervious surface percentage. Maximum building height:Thirty-five (35)feet. (Ord.No.90-24-253,§3(Exh.A),10-14-24) Created:2025—69-23 11:93:33 [EST] (Supp.No.51) Page 2 of 2 Agenda Item #4.A. 10 Aug 2026 Page 108 of 199 () () )n Existing language, added here for clarity. Notwithstandin subsections 1 2 and 3 the ?nal lot sizes for new townhouse develo ment develo ed in with section 24-86 ma be less er unit. Sin le-famil .Combined ?fteen 15 total feet and five 5 minimum feet on either side. (2)Lot width:Seventy-five (75)feet. (3)Lot depth:One hundred (100)feet. Minimum yard requirements.The minimum yard requirements within the RS—2zoning district shall be: (1)Front yard:Twenty (20)feet. (2)Rear yard:Twenty (20)feet. (3)Side yard: sueh—pareeleer— However new develo ment and ma‘or remodels shall not exceed f0 —five 45 ercent re ardless of the existin im ervious surface ercenta e. ..d.Corner lots.The side ard ad'acent to a ri ht-of—wa containin a street shall be ten 10 EXIstIng feet regulatio ns Where there is a latted buildin restriction line that is reaterthan the minimum ards listed above the buildin restriction line shall be enforced. Setbacks for duplexes and townhomes currently unclear in this district. Proposed setbacks are based on CDB recommendations. Du lex as ermitted b Section 24-86 .Seven and one-half 7.5 feet each side. Townhouse as ermitted b Section 24-86 . 1 New construction: i.Exterior side ard:Seven and one-half 7.5 feet. ii.interior side ard shared iot line:Zero 0 feet. 2 Additions to existin townhouse units: i.Exterior side ard:Seven and one-half 7.5 feet. ii.interior side ard:Seven and one-half 7.5 feet for additions that are forward of the existin front lane of the townhouse unit. iii.Interior side ard:Zero 0 feet for additions that are behind the existin front lane of the townhouse unit. Ord.No.90-19-240 62 Remove grandfathering for impervious coverage on new development (f)Building restrictions.Building restrictions within the RS-2 zoning district shall be: (1)Maximum impervious surface:Forty-?ve (45)percent;provided,however,where lawfully existing structures and improvements on a parcel exceed this applicable percentage, additions/modifications to such structures and improvements shall not exceed the pre-existing impervious surface percentage,provided the requirements of section 24-8 are met. (2)Maximum building height:Thirty—?ve(35)feet. (Ord.No.90-10-212,§2(Exh.A),3-8-10;,§3(Exh.A),7-8—19) Sec.24-107.-Residential,two-family district (RG). (a)Intent.The RG zoning district is intended for development of low and medium density single-family and two-family residential uses. (b)Permitted uses.The uses permitted within the RG zoning district shall be: (1)Single-familydwellings. (2)Two-family (duplex)dwellings,subject to density limitations. accordanc Agenda Item #4.A. 10 Aug 2026 Page 109 of 199 (l WW Required by state,added here for 7 Communit residential homes small.clarity and consistency (3)Accessory uses as set forth in section 24-151. (4)Two-unit townhouses,subject to density limitations,compliance with article IV,subdivision regulations and section 24-88. (5)Government uses,buildings and facilities. (6)Family day care homes Uses-by-exception.The following uses may be approved as a use-by-exception within the RG zoning district. (1)Child care facilities. (2)Churches. (3)Public and priVate recreational facilities not of a commercial nature and of a neighborhood scale intended to serve the surrounding residential neighborhood. (4)Schools and community centers. Minimum lot area.Existing legally established lots of record may exist,which do not meet the below requirements.These lots may be developed subject to all applicable land development regulations and density limitations;however,all lots created after January 1,2002 must comply with the following minimum requirements in order to obtain building permits authorizing development.The minimum size for lots within the RG zoning district shall be as set forth herein. (1)Minimum lot area in the RG zoning district: (2)Minimum lot width in the RG zoning district:()feet. (3)Minimum lot depth in the RG zoning district:One hundred (100)feet. (4)Notwithstanding subsections 1,2 and 3,the ?nal lot sizes for proposed new townhouse development may be less per unit,subject to density,compliance with article lV,subdivision regulations and section 24-88 Minimum yard requirements.The minimum yard requirements within the RG zoning district shall be: (1)Front yard:Twenty (20)feet. (2)Rear yard:Twenty (20)feet. (3)Side yard: Du Iex .Seven and one-half Changed to match Comp Plan.Current min lot size matches low density single family zoning but does not make sense for two-family.Needs _, to be consistent with Comp Plan. a. b. a. section 24-84 a and Residential low densit :7 260 s uare feet er dwellin unit. Residential medium densit :3 112 s uare feet er dwellin unit. Fifty Seventy—?sts;5_015 other Seven—thousand—?yehundred—ékéggé—squareieete Changed lot width to more accurately re?ect existing development and be consistent with Comp Plan density allowed.Current lot width matches low density single family but not this zoning. Sin le-famil .Combined ?fteen 15 feet and five 5 minimum feet on either side. Setbacks for duplexes and townhomes currently unclear in this district. Proposed setbacks are based on CD8 recommendations. b. c.Townhouse. 1 New construction: i.Exterior side ard:Seven and one-half 7.5 feet. ii.Interior side ard shared lot line :0 feet 2 Additions to existin townhouse units: i.Exterior side ard:Seven and one-half 7.5 feet. ii.Interior side ard:Seven and one-half 7.5 feet for additions that are fonNard of the existin front lane of the townhouse unit. 7.5 feet each side. Agenda Item #4.A. 10 Aug 2026 Page 110 of 199 1) (J l )D 69 Added to no longer "grandfather"new development into impervious coverage above 45%. I I II" However new develo ment and ma‘or remodels shall not exceed fort -five 45 ercent re ardless of the existin im ervious surface ercenta e. d.Cornerlots.The side ard ad'acenttoari ht—of—wacontainin astreet shall be ten 10 feet. Where there is a latted buildin restriction line that is reater than the minimum ards listed above the buildin restriction line shall be enforced. iii.interior side ard:Zero 0 feet for additions that are behind the existin front lane of the townhouse unit. 8 Communit residential homes smalland lar e.Required by state,added here for 9 FOSter care homes'clarity and consistency. 10 Assisted livin facilities with less than fifteen 15 residents. (f)Building restrictions.The building restrictions for the RG zoning district shall be: (1)Maximum impervious surface:Forty-?ve (45)percent;provided,however,where lawfully existing structures and improvements on a parcel exceed this applicable percentage, /modi?cations to such structures and improvements shall not exceed the pre-existing impervious surface percentage,provided the requirements of section 24-8 are met. (2)Maximum building height:Thirty-?ve (35)feet. (Ord.No.90-10-212,§2(Exh.A),3-8-10;,§3(Exh.A),7-8-19) Sec.24-108.-Residential,multi-family district (RG-M). (a)Intent.The RG-M zoning district is intended for development of medium to high-density multi-family residential areas. (b)Permitted uses.The uses permitted within the RG-M zoning district shall be: (1)Single-family dwellings. (2)Two-family (duplex)dwellings subject to density limitations. (3)Townhouses,subject to density limitations,compliance with article IV,subdivision regulations and section 24-88. (4)Multi-family dwellings,subject to density limitations. (5)Accessory uses as set forth in section 24-151. (6)Government buildings and facilities. (7)Family day care homes and group care homes. (c)Uses-by-exception.The following uses may be approved as a use-by—exception within the RG-M zoning district: (1)Churches. (2)Public and private recreation facilities not of a commercial nature and of a neighborhood scale intended to serve the surrounding residential neighborhood. (3)Child care facilities. (4)Schools and community centers. (d)Minimum lot area.Existing legally established lots of record may exist,which do not meet the following requirements.These lots may be developed subject to all applicable land development regulations and density limitations;however,all lots created after January 1,2002,must 5 Assisted livin facilities with fifteen 15 or more residents. section 24-84 a and other Ord.No.90-19-240 Agenda Item #4.A. 10 Aug 2026 Page 111 of 199 () )P Changed to match Comp Plan.Current min lot size matches low density single Seven H eusaiid ”'9 'H“d'ed (:’599)squaie leet. family Z?ningkbm\a.Residential low densit :7 260 s uare feet er dwellin unit.Changed lot width to more does no ma e .. sense for b.Residential medium densit :3 112 s uare feet er dwellin unit.accurately re?ect eXIstIng ...____development and be consistent twg'famllY-lTeetdsc.ReSIdential hi h denSIt :2 178 s uare feet er dwellin unit.with Comp Plan density allowed. 0 e con5is en . .Fort}:Sealenpf ?ne 4015 Current lot Width matches low w'th Comp Plan.—density single family but not this zoning. andiewnheuse feet 0.Townhouse dwellin s: 1 New construction:Seven and one-half 7.5 feet exterior side ard and zero 0 feet for the interior side ard shared lot line . 2 Additions to existin townhouse dwellin s: i.Exterior side ard:Seven and one-half 7.5 feet. ii.Interior side ard:Seven and one-half 7.5 feet for additions that are forward ofthe existin front lane of the townhouse unit. iii.Interior side ard:Zero 0 feet for additions that are behind the existin front lane of the townhouse unit. c.Multi-family dwellings Fifteen (15)feet each side. comply with these minimum lot size requirements in order to obtain building permits authorizing development.The minimum size for lots within the RG-M zoning district shall be as set forth herein. (1)Minimum lot or site area: (2)Minimum lot width in the RG-M zoning district:()feet. (3)Minimum lot depth in the RG-M zoning district:One hundred (100)feet. (4)Notwithstanding subsections 1,2 and 3,the ?nal lot sizes for proposed new townhouse development may be less per unit,subject to density,compliance with article IV,subdivision regulations and section 24-88 Minimum yard requirements.The minimum yard requirements in the RG-M zoning are: (1)Front yard:Twenty (20)feet. (2)Rear yard:Twenty (20)feet. (3)Side yard: a.Single-family dwellings:Combined fifteen (15)total feet and five (5)minimum feet on either side. b.Two-family (duplex)dwellings 'Seven and one-half (7.5)each side. suehpamels—ee However new develo ment and ma'or remodels shall not exceed fort -five 45 ercent re ardless of existin im ervious surface ercenta e. Setbacks for duplexes and townhomes currently unclear in this district.Proposed setbacks are based on CDB recommendations. or non-residential structures d.Corner lots:The side ard ad'acenttoari ht-of—wa containin astreetshall be ten 10 feet minimum. Where there is a latted buildin restriction line that is reater than the minimum ards listed above the buildin restriction line shall be enforced. (f)Building restrictions.The building restrictions for the RG-M zoning district shall be as follows: (1)Maximum impervious surface:Forty-?ve (45)percent;provided,however,where lawfully existing structures and improvements on a parcel exceed this applicable percentage. additions/modi?cations to such structures and improvements shall not exceed the pre-existing impervious surface percentage,provided the requirements of section 24-8 are met. (2)Maximum building height:Thirty-?ve (35)feet. Added to no longer "grandfather"new development into impervious coverage above 45%. 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Agenda Item #4.B.10 Aug 2026 Page 123 of 199 EEsEES tact to§c§m5 9:33 3ch ma 5 QQEEUS EmEtEEou 956:3 c 5.3.cszQEmEQ 8055ng S bcom to§c§ ommmK020.53036 2:$338 8 3:38 2:@253 SE: zm<thEMES“€33.5on 3.95 3:?mmomN2 :33 ...558 56 5mg 93:22 toqqzm 3:8 EEUQ wt:“.23ka .25.2t Agenda Item #4.B.10 Aug 2026 Page 124 of 199 EOUJuSmUmwXEZg HmmH.Nmm-vom 52 SSE.nuom€ch 8 «use 388 tankcmm?mES in: Agenda Item #4.B.10 Aug 2026 Page 125 of 199 Page 126 of 199 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-94 Purchase of a Philadelphia Mixer for the Wastewater Treatment Plant SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:July 27,2026 MEETING DATE:August 10,2026 BACKGROUND:The Public Utilities Department is replacing the mixer in Tank #3 at the Wastewater Treatment Plant.Following an inspection,the existing mixer was recommended for replacement because it has reached the end of its service life,is considered obsolete,and replacement parts are increasingly di?icult to obtain.Replacing the mixer will help maintain the reliability and ef?ciency of the treatment process while reducing the risk of equipment failure and extended downtime due to unavailable parts.The required replacement mixer is the Philadelphi aMixerModel3853MPTOS.This is the same model that was installed on Tank #1 in 2024,ensuring equipment standardization across both tanks.Using the same model provides compatibility with existing spare parts,simpli?es maintenance and servicing,reduces operator training requirements, and supports consistent long-term operation and reliability. The City did not solicit competitive bids,as Philadelphia Mixing Solutions,LLC is the sole source supplier for the mixer,and Ryan Herco Flow Solutions is Philadelphia Mixing Solutions’sole authorized representative. BUDGET:The budget for this expenditure is included in the Capital Improvement Projects account 410-5508-535-5200 Project No.PU2630 in the amount of $60,000. Including freight charges,the total cost for the mixer is $48,909.93. RECOMMENDATION:Approve Resolution 26-94 ATTACHMENT(S):1.Resolution 26-94 2.Sole Source Letter 3.Quotefrom Ryan Herco Flow Solutions PUBLIC OUTREACH:NA REVIEWED BY CITY MANAGER: tS Agenda Item #6.A. 10 Aug 2026 Page 127 of 199 RESOLUTION NO.26-94 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, WASTEWATER TREATMENT PLANT NEW MIXER FOR TANK #3; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,an inspection was performed on the mixer in tank #3 at the wastewater treatment plant;and WHEREAS,the mixer was recommended for replacement due its age and replacement parts being dif?cult to obtain.;and WHEREAS,Staff reached out to the supplier for the mixer,Ryan Herco Flow Solutions, a sole source provider,to obtain a quote for $48,909.93;and WHEREAS,the budget for this project is available in the Utilities Treatment account 410- 5508—535-5200,in Project PU2630 in the amount of $60,000;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes funding the purchase of this mixer in the amount of $48,909.93 from account No.410-5508-535-5200 from Project No.PU2630. Section 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 5.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10thday of August,2026. Attest: Donna L.Battle,City Clerk Curtis Ford,Mayor Approved as to form and correctness: Jason R.Gabriel,City Attorney ts Agenda Item #6.A. 10 Aug 2026 Page 128 of 199 %/ MIXING {ms MIXING _________ .,SOLUTION SSOLUTIONS"MITEO AN BRAN City of Atlantic Beach 800 Seminole Rd. Atlantic Beach,FL 32233 Attn:Danny Pittman 7/27/26 Dear Danny, Philadelphia Mixing Solutions,LLC.designs and manufactures equipment for the water and wastewater industries.All the equipment and components are speci?ed according to each application per a set of speci?cations,tolerances,and standards.Philadelphia Mixing Solutions,LLC is the only supplier of its named equipment. Ryan Herco Flow Solutions is Philadelphia Mixing Solutions’sole authorized representative for products and site-speci?c sales in the municipal water and wastewater industries for the City of Atlantic Beach. Regards, Austin Bashline Environmental Business Development Manager -Americas Philadelphia Mixing Solutions Philadelphia Mixing Solutions LLC Headquarlers,Service 8.Technology Cenler 1221 Easl Main Sireei.Palmyra,PA 17078,USA Service 8.Technology Center 7210 Harms Road,Houslon,TX7704],USA +1 717-832-2800 Mixing Solulions Limiled Venture House,Bone Lane Newbury -Berkshire R614 SSH,UK +44 1635 275300 Phlladelphia Mixing Solu?ons Asia Pvt Ltd .EFC Of?ces Spaces LLP Unii No.2202 A,2nd Floor Rajiv Gandhi InfoTech Park,Phase Hinjewadi Pune 411057.India +91 22 6241 2008 /67732000 www.philamixers-asia.comwww.phllamixers.com www.mixingsolu?ons.c0m tsF?i??????” mum; Agenda Item #6.A. 10 Aug 2026 Page 129 of 199 June 22,2026 Danny Pittman City of Atlantic Beach 1100 Sandpiper Lane Atlantic Beach,FL 32233 Proposal Number:083229 Revision:A Reference:393961 175 Subject:Request for Quote Dear Valued Customer, Philadelphia Mixing Solutions,LLC (PMSL)is pleased to be considered as a supplier for this project.We are proud to lead the industry in providing our customers with improved agitation and mixing processes in mission-critical processes by supplying the right equipment at exceptional quality.Backed by over 60 years of industry experience in ?uid mixing.We provide levels of expertise and experience for your mechanical and process mixing solutions. \/To ensure long design life,Philadelphia Mixing Solutions,LLC designs its own gear drives,shafts,and impellers that are speci?cally designed to accommodate the stresses common with mixing/agitation applications. \/ISO-9001 Certified \/Equipped to perform a variety of laboratory tests and computer modeling at our Palmyra,Pennsylvania facility including CFD,FEA,PIV laser,and many mixer con?gurations Thanks again for giving us this opportunity.We greatly appreciate your business and look fonrvard to working with your team. Your contacts at Philadelphia Mixing Solutions: Manufacturer’s Representative Regional Sales Manager Frank Bruno Rui Soares Rui.Soares@spx?ow.com Ryan Herco Flow Solutions 813-450-9355 frank.bruno@rhfs.com Application Engineer Kevin Bradigan Kevin.Bradigan@spx?ow.com +1 (717)496-0130 Agenda Item #6.A. 10 Aug 2026 Page 130 of 199 Proposal ADDITIONAL NOTES ON OFFERING PROCESS INFORMATION Tank Ta Mixer Descri tion Raven 3853M PTOS Ratio:57.7:1 (30.6 RPM) 80"Die.ARI-2 Motor Power 3 HP with Thermostats Wetted End MOC 316/316L Stainless Steel Tank Mountin Qt . Top Entry 1 Open Tank Drivestand Frei ht: Total: Price Each 47,717.00 USD 1,192.93 USD 48 909.93 USD STANDARD PROPOSAL No new tank or process information has been provided to or reviewed by PMSL (in-kind replacement of a previously supplied mixer).Please contact PMSL for assistance with a specific mixing application. This mixing equipment has been designed for operation in a tank or vessel without baf?es. The proposed mixer is an in—kindreplacement for SIN 11UBNO128 (ON 54827).Note that the 4020 gearbox has been Obsoleted and replaced with the Raven 3853M for this offering.Please refer to the preliminary drawing for speci?c dimensions and weights of the proposed mixer. Agenda Item #6.A. 10 Aug 2026 Page 131 of 199 Page 132 of 199 %Haw CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-95 to Approve Change Order #4 for Bid No.2526-05 Mary Street Drainage Improvements Project SUBMITTED BY:Matt Krug,Deputy Public Works Director TODAY’S DATE:July 29,2026 MEETING DATE:August 10,2026 BACKGROUND:Bid No.2526-05 Mary Street Drainage Improvements Project was awarded by City Commission on March 9,2026,to Baldwin’s Quality Plumbing/T he Kenton Group.As the project has progressed.two changes and one addition have been requested by Public Works staff. KEY PROVISIONS OF THE AGREEMENT: 0 Staff asked for a change in the design of the pervious paver parking to include a concrete border rather than loose pavers adjoining the asphalt at a cost of $13,771.00 0 City staff identi?ed safety concerns with the design of the ditch bottom inlet grates that were shown in the plans and asked for a modi?cation of the grates at a cost of $1,686.00 0 City staff would like to mill and pave the entirety of the project area,Mary and Stewart Streets,at a cost of $67,400.00 BUDGET IMPACT:There is currently a remaining project balance of $71,595.00 and a project contingency balance of $12,326.00,totaling $83,921.00 that can fund the $82,857.00 needed for this change order. STAFF RECOMMENDATION:Adopt Resolution No.26-70. PUBLIC OUTREACH: o Doorhanger announcements to affected residents 0 Project update on City’s website ATTACHMENTS:1.Resolution No.26-70 2.Change Order #4 Proposal from Baldwin’s Quality Plumbing/The Kenton Group REVIEWED BY CITY MANAGER: Agenda Item #6.B. 10 Aug 2026 Page 133 of 199 RESOLUTION NO.26-95 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING CHANGE ORDER #4 FOR BID NO.2526-05 MARY STREET DRAINAGE IMPROVEMENTS PROJECT;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,Bid No.2526-05 Mary Street Drainage Improvements Project was awarded by City Commission on March 9,2026,to Baldwin’s Quality Plumbing/The Kenton Group.As the project has progressed,two changes and one addition have been requested by Public Works staff;and WHEREAS,Staff asked for a change in the design of the pervious paver parking to include a concrete border rather than loose pavers adjoining the asphalt at a cost of $13,771.00;and WHEREAS,City staff identi?ed safety concerns with the design of the ditch bottom inlet grates that were shown in the plans and asked for a modi?cation of the grates at a cost of $1,686.00;and WHEREAS,City staff would like to mill and pave the entirety of the project area,Mary and Stewart Streets,at a cost of $67,400.00;and WHEREAS,there is currently a remaining project balance of $71,595.00 and a project contingency balance of $12,326.00,totaling $83,921.00 that can fund the $82,857.00 needed for this change order. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby approves Change Order #4 for Bid No.2526-05 Mary Street Drainage Improvements to The Kenton Group; SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with The Kenton Group and approve a Purchase Order to said vendor in the amount of $82,857.00; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10thday of August 2026. Curtis Ford,Mayor Donna L.Battle,City Clerk Approved as to fonn and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #6.B. 10 Aug 2026 Page 134 of 199 B?ldWin' s?IwivP‘hr-WuWMWMMI‘M” Estimate details Estimate no.12653 Estimate date:06/30/2026 Bill to City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach,FL 32233 Ship to City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach,FL 32233 Baldwin's Quality Plumbing lola@ba]dwinsplumbing.com 203 Oxford Estata Way +1 (904)805-0660 Saint Johns,FL 32259 www.baldwinsplumbing.com Date Product or service Description Underground Utilities Underground Utilities Underground Utilities Per owner/engineer direction,the originally speci?ed concrete paver border surrounding the turf block installation shall be deleted and replaced with a continuous 8-inch-wide cast-in-place concrete curb/band around the perimeter of the turf block areas. This modification is being made to provide improved lateral support and long-term stability for the turf block system in lieu of individual concrete pavers. Revised Scope of Work 0 Remove the requirement for the installation of perimeter concrete pavers. 0 Form and pour an 8-inch-wide continuous concrete border around all designated turf block areas. -Install concrete to the required line and grade. 0 Finish concrete to match adjacent project requirements. 0 Allow for proper curing prior to final acceptance. deduction of balance after pavers were completed Qty 1 1 Rate $0.00 $15,500.00 —$1,729.00 Amount $0.00 $15,500.00 —$1,729.00 $13,771 .00 Note to customer Total 1 weak. P.O.Number:Change Order 4 Location:Mary Street City of Atlantic Beach,FloridazMary Street "mag-v.vP??nm?'wmins ESTIMATE Agenda Item #6.B. 10 Aug 2026 Page 135 of 199 Please review the attached estimate.If you have any questions, please do not hesitate to call. Thank you for the opportunity to serve you. Yours sincerely, Terence McKenzie Accepted byAccepteddate Agenda Item #6.B. 10 Aug 2026 Page 136 of 199 Baldxvin' s“”mmw?xg?ymhawa ES?mate details P.O.Number:Change Order 4 Estimate no.2 2656 Location:Mary Street Estimate date:07/13/2026 Ship to City of Atlantic Beach.Florida 800 Seminole Road Atlantic Beach,FL 32233 Bill to City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach,FL 32233 Baldwin's Quality Plumbing lola@badeinsplumbing.com 203 Oxford Estates Way +1 (904)805-0660 Saint Johns,FL 32259 www.ba]dwinsplumbing.com ”Wu F V44;v7. “'1'”...PW”.s “I .«a .,Q r-a Q C. Note to customer Please review the attached estimate.If you have any questions. please do not hesitate to call. Thank you for the opportunity to serve you. Date Product or service Description Qty Rate Amount Underground Utilities Modify structures S1 85,SB,88,89 to 1 $1,686.00 $1,686.00 be able to accept traversable inlet non traffic grates. Accepted date Accepted by $1 ,686.00 Yours sincerely, Terence McKenzie Total WV "(41w uv "HEX—49 Qualitv P?aambing,In: drum“ City of Atlantic Beach,FloridazMary Street ESTIMATE Agenda Item #6.B. 10 Aug 2026 Page 137 of 199 m‘nm?‘ $er ‘3Miriam},06h ’Wsrm?orgefmhvzadam” Bill to City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach,FL 32233 Ship to City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach,FL 32233 no»Jar,A "KLl _.I“?r ring I}:(M -.1: Q 'JJE‘ 4.it Baldwin's Quality Plumbing |o|a@ba]dwinsplumbing.com 203 Oxford Estates Way +1 (904)805-0660 Saint Johns,FL 32259 www.ba]dwinsplumbing.com Estimate details Estimate no.:2655 Estimate date:07/12/2026 Date Product or service Underground Utilities Underground Utilities Note to customer P.O.Number:Change Order 4 Location:Mary Street Description Qty Provide all labor,materials,equipment,1 and incidentals necessary to milland overlay approximately 2,500 square yards of existing asphaltic roadway on Stewart Street and Mary Street. The work shall include full-width milling 1 of the existing asphait surface as required,placement of a new asphalt overlay,and all associated traffic control,surface preparation, compaction,and cleanup necessary to complete the work. This change order also includes the removal and replacement of the roadway base in areas impacted by the construction of the turf block shoulder.Excavate and replace any unsuitable or disturbed base material, compact the replacement base to the required specifications,and restore the roadway section prior to placement of the asphalt overlay. The completed work shall provide a smooth,uniform roadway surface meeting the project specifications and applicable standards. Total Please review the attached estimate.If you have any questions, please do not hesitate to call. Thank you for the opportunity to serve you. Rate $0.00 $67,400.00 Amount $0.00 $67,400.00 $67,400.00 City of Atlantic Beach,FloridazMary Street ‘EUQAQH‘IQua?gtvPlumbing.in: ESTIMATE vBalr?wu'’‘-=\ Agenda Item #6.B. 10 Aug 2026 Page 138 of 199 Accepted byAccepteddate Yours sincerely, Terence McKenzi Agenda Item #6.B. 10 Aug 2026 Page 139 of 199 Page 140 of 199 w 0/\mayrv? CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-99 authorizing the City Manager to sign a new Maintenance Agreement between the City of Atlantic Beach and the Florida Department of Transportation (FDOT) SUBMITTED BY:Matt Krug,Public Works Deputy Director TODAY’S DATE:August 3,2026 MEETING DATE:August 10,2026 BACKGROUND:Per a longstanding agreement with FDOT,the City maintains landscaped areas on Atlantic Boulevard and portions of Mayport Road,both state-ownedroads.The City also maintains certain improvements in the FDOT rights-of-way.In return,FDOT compensates the City for this maintenance. KEY PROVISIONS OF THE AGREEMENT 0 The proposed new Maintenance Agreement term is for three years,from November 1, 2026,through October 31,2029. 0 Under this new Agreement,the City is compensated $41,708.35 annually for providing this maintenance. BUDGET IMPACT There is no direct cost to the City of Atlantic Beach.Outside vendors and staff are already performing maintenance in these areas,and the FDOT will compensate the City for this maintenance. RECOMMENDATION:Approve Resolution No.26-99 authorizing the City Manager to sign a new Maintenance Agreement between the City of Atlantic Beach and FDOT. PUBLIC OUTREACH None required. ATTACHMENTS:1 Resolution No.26-99 2.Proposed Maintenance Agreement REVIEWED BY CITY MANAGER: Agenda Item #6.C. 10 Aug 2026 Page 141 of 199 RESOLUTION NO.26-99 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING THE NEW FLORIDA DEPARTMENT OF TRANSPORTATION MAINTENANCE AGREEMENT,AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,on May 16,2001 ,the City executed an agreement with the Florida Department of Transportation to provide maintenance on landscaped areas on Atlantic Boulevard and portions of Mayport Road,both state-owned roads;and WHEREAS,the City desires to continue to maintain landscaped areas on Atlantic Boulevard and portions of Mayport Road;and WHEREAS,areas to be maintained are identi?ed in Exhibit “A”of the New Maintenance Agreement;and WHEREAS,the proposed new Maintenance Agreement term is November 1,2026, through October 31,2029,with the City being compensated $41,708.35 per year for providing this maintenance. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Manager is hereby authorized to execute the New Maintenance Agreement (attached)with the Florida Department of Transportation,covering the period of November 1,2026 through October 31,2029. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10thday of August 2026. Curtis Ford,Mayor ATTEST Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #6.C. 10 Aug 2026 Page 142 of 199 Resolution/Ordinance No MAINTENANCE AGREEMENT THIS MAINTENANCE AGREEMENT ("Agreement")is made and entered into by and between the State of Florida Department of Transportation (“Department”)and the Cit of Atlantic Beach,Florida (“Agency"). -RECITALS- 1.The Department owns and the Agency currently maintains those portions of the state highway system identi?ed in Exhibit “A"("Property”);and 2.The Agency desires to continue maintenance responsibilities of the Property;and 3.The Property is within or adjacent to the corporate limits of the Agency;and 4.The Department is amenable to the Agency’s desires and will compensate the Agency for their maintenance efforts pursuant to Section 335.055,Florida Statutes,and in accordance with the terms and conditions of this Agreement;and 5.The Agency will be compensated quarterly at such time as Agency provides a completed copy of the form identical to attached Exhibit “B”demonstrating completion of the quarterly maintenance responsibilities required by the terms and conditions of this Agreement accompanied by a quarterly inspection report;and 6.The Agency,by dated ,attached as Exhibit “C"authorizes its of?cers to enter this Agreement. NOW THEREFORE,with full knowledge and understanding of the laws governing the subject matter of this Agreement,and in consideration of the foregoing recitals and the mutual covenants and conditions contained in this Agreement,the parties,intending to be legally bound,acknowledge and agree as follows: 1.RECITALS &EXHIBITS The above recitals and attached exhibits,if any,are speci?cally incorporated by reference and made part of this Agreement. 2.EFFECTIVE DATE The “Effective Date”of this Agreement shall be the date the last of the parties to be charged executes the Agreement. 3.TERM The term of this Agreement shall be for a period of three (3)consecutive years,unless otherwise terminated by the Department in writing.The operation,maintenance,and repair duties required by paragraph 6, below,will actually commence on_‘l1/1/26 4.E-VERIFY The Agency (A)shall utilize the U.S.Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Agency during the term of the contract;and (B)shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S.Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. 5.COMPLIANCE The Agency shall perform this Agreement,in a good and workmanlike manner,with reasonable care,in accordance with the terms and provisions of this Agreement and all applicable federal,state,local, administrative,regulatory,safety and environmental laws,codes,rules,regulations,policies,procedures, Approval by Legal 03/05/26 Page 1 Agenda Item #6.C. 10 Aug 2026 Page 143 of 199 guidelines,standards and permits,as the same may be constituted and amended from time to time, including,without limitation,those of the Department,St.Johns River Water Management District,Florida Department of Environmental Protection,Environmental Protection Agency,Army Corps of Engineers, United States Coast Guard,St Johns County,Florida and other local governmental entities (“Governmental Law”). 6.OPERATION MAINTENANCE &REPAIR A.The Agency shall Operate,maintain &repair the Property in accordance with the terms and provisions of this Agreement.For purposes of this Agreement,unless otherwise noted in Exhibit “A”,the locations to be maintained by the Agency shall be maintained pursuant to the maintenance standards as de?ned in the Department’s Maintenance Rating Program (“MRP")Handbook and in accordance with Department Procedure,Roadway and Roadside Maintenance,Topic No.850-000-0154,and all Governmental Law,as de?ned in Paragraph 5,above.Should the Department determine that any item of maintenance related to the Property or Improvements has fallen below the desired maintenance standard,the Agency agrees to immediately bring the de?cient item up to the maintenance standard,at its sole cost and expense.The Agency will not be held responsible for a failed MRP rating,so long as such rating is not based on any negligence,intentional or wrongful act,omission or breach of contract by the Agency. B.The Agency shall,at a minimum,maintain all Department turf and Agency planted landscape areas within the limits of the Property set forth in attached Exhibit “A”,including,without limitation,by performing the following: (1)Routinely mow,cut and trim all grass and turf within the Department right of way limits(total Greenscape)as well as remove grass and turf clippings from the roadway/curb/sidewalk and Americans with Disabilities Act (ADA)ramps at a frequency necessary to ensure the Department’s Maintenance Rating Program (MRP)requirements are met,but no less than one (1)time per month from March to November. Work shall be in accordance with the State of Florida “Guide for Roadside Vegetation Management"(2012), as the same may be constituted and amended from time to time,and the local National Pollutant Discharge Elimination System (NPDES)permit requirements;and (2)For aesthetic purposes and for the bene?t of the health,safety and welfare of those members of the public traversing or otherwise utilizing the Property,routinely prune,trim,and remove sucker growth from trees and bushes one (1)time per year to ensure sight distance requirements are met. Locations where there are “mass plantings"(identified in Exhibit A with an asterisk)will be addressed on an “As-Needed"basis and not subject to the one (1)time per year requirement.This includes all existing trees in the landscaped area that are part of the permit and/or agreement and does not include overhanging limbs from private property and/or non-landscape plant installations in the right-of—waylimits. (3)Routinely remove dead,diseased,or othenrvise deteriorated plants and trees a minimum of one (1 )time per calendar month;and replace with like materials a minimum of one (1)time per year;and (4)Routinely perform a litter clean—up cycle to remove litter and debris from the Property a minimum of one (1)time per calendar month;Agency is not responsible to respond to call of spills,debris, or other needed clean-up events outside of the required litter clean-up cycles;and (5)Remove and dispose of all grass clippings,trimmings,roots,litter,and other material resulting from the activities described herein;and (6)Routinely eliminate unwanted vegetation from planting beds,sidewalks,traf?c separators, ADA ramps,and curb and gutterjoints on an as-needed basis but no less than three (3)times per year on a four (4)-month cycle,i.e.,March,July,October;(this includes removing all vegetation and crack weeds from concrete median traf?c separators,sidewalkjoints,and gutters within limits of project utilizing chemical (herbicide)and/or mechanical means (edging and sweeping);physical removal shall be within thirty (30) days of any chemical application). Approval by Legal 03/05/26 Page 2 Agenda Item #6.C. 10 Aug 2026 Page 144 of 199 (7)Routinely Schedule (minimum two (2)times per year)joint ?eld reviews of sites covered under this Agreement;both Agency and FDOT personnel shall participate. C.The Department and the Agency shall be responsible jointly for clean-up,removal,and disposal of debris within the Property following and resulting from natural disasters,including,without limitation, hurricanes and tornadoes. D.If the Department determines that the Agency is not maintaining the Property in accordance with the terms and provisions of this Agreement,the Department shall deliver written noti?cation of such to the Agency.The Agency shall have thirty (30)days from the date of the Department’s written notice,or such other time as the Department and the Agency mutually agree in writing,to correct the de?ciency and provide the Department with written notice of the same. E.If the Department determines that the deficiency remains after receipt of the Agency’s written notice indicating that the deficiency was corrected,the Department,within its discretion,shall:(1)provide the Agency with written authorization granting such additional time as the Department deems appropriate to correct the de?ciency;or (2)correct the de?ciency at the Agency’s sole cost and expense.Should the Department elect to correct the de?ciency,the Department shall provide the Agency with an invoice for the costs incurred by the Department to correct the deficiency and the Agency shall pay the invoice in accordance with the “Payment"section of this Agreement. F.If at any time in the sole determination of the Department,the integrity or safety of the Property requires immediate maintenance for the bene?t of public health,safety or welfare,the Department may perform such maintenance it deems appropriate under the circumstances.The Department shall attempt to notify the Agency prior to action under this section but may take necessary steps to correct emergency situations prior to such noti?cation in order to prevent eminent danger to public health,safety,or welfare. G.The Parties'representatives and points of contact for the administration of this Agreement shall be identi?ed in the “Notice”section of this Agreement. 7.MAINTENANCE OF TRAFFIC A.The Agency shall be responsible for Temporary Traffic Control (“TTC”)at all times during the performance of this Agreement.TTC shall be performed in accordance with applicable Governmental Law and the most current edition of each of the following,as the same may be constituted and amended from time to time,all of which are incorporated herein and made part of this Agreement by reference:(1)Section 102 of the Department’s Standard Speci?cations for Road and Bridge Construction;(2)the Manual on Uniform Traf?c Control Devices;(3)the Department’s Standard Plans,Index 102-600;and (4)other applicable Governmental Law. B.If the Agency fails to perform TTC as required herein,the Department,within its discretion,may elect to perform TI'C at the Agency’s sole cost and expense.Should the Department perform TTC,the Department shall provide the Agency with an invoice for the costs incurred by the Department and the Agency shall pay the invoice in accordance with the "Payment”section of this Agreement. 8.IMPROVEMENTS 8.MODIFICATIONS A.The Department may require the Agency to improve or modify the Property or Improvements if the Department determines:(1)improvements or modi?cations are required by applicable Governmental Law; or (2)improvements or modi?cations will bene?t the Department in the conduct of its business. B.Required improvements and modi?cations shall be subject to the terms and provisions of this Agreement. speci?cally including,without limitation,the “Maintenance"section of this Agreement. C.Improvements and modi?cations shall be constructed and completed by the Agency within sixty (60) days of the date of the Department’s written notice requiring improvements or modifications. Approval by Legal 03/05/26 Page 3 Agenda Item #6.C. 10 Aug 2026 Page 145 of 199 9.ADDITIONAL LANDSCAPING The Agency shall not install additional landscaping within the Property without first seeking and obtaining required approvals and permits from the Department.Such additional landscaping shall be automatically included within,and subject to,the provisions of this Agreement. 10.PERMISSIVE USE This Agreement creates a permissive use only.The Agency shall not acquire any right,title,interest,or estate in the Property by virtue of the execution,operation,effect or performance of this Agreement. 11.EMINENT DOMAIN AND DAMAGES Under no circumstances shall the Department’s exercise of any right provided in this Agreement create any right,title,interest or estate entitling the Agency to full and just compensation from the Department either through inverse condemnation or eminent domain laws or any similar laws regarding the taking of property for public purposes.The Agency forever waives and relinquishes all legal rights and monetary claims which it has,or which may arise in the future,for compensation or damages,including,without limitation,special damages,severance damages,removal costs,and loss of business profits resulting in any manner from the Department's exercise of any right provided in this Agreement.This waiver and relinquishment speci?cally includes all damages flowing from adjacent properties owned,leased or otherwise controlled by the Agency,as a result of the Department’s exercise of any right provided in this Agreement. 12.REMOVAL The Department may require modification,relocation or removal of the landscaping,plants,trees,and other improvements located on or within the Property without liability to the Agency if:(1)any such improvements are not maintained in accordance with the terms and provisions of this Agreement;(2)modi?cation, relocation or removal of any such improvements is required by applicable Governmental Law;or (3)the Department determines that modi?cation,relocation or removal of any such improvements is necessary or will bene?t the Department in the conduct of its business.The Agency shall modify,relocate or remove improvements designated by the Department for modi?cation,relocation or removal and shall restore the Property to a condition that satis?es the requirements of applicable Governmental Law within thirty (30) days of the Department’s written notice requiring modification,relocation or removal.The Agency shall bear all cost and expense of the modification,relocation,removal and restorative work,including,without limitation,the cost of required permits. 13.PAYMENTS TO AGENCY A.The Department shall compensate the Agency for the performance of this Agreement in the amount of $10,427.09 per quarter for a total sum of $41 ,708.35 per year.Payments shall commence at the conclusion of the first three-month period following the Effective Date of this Agreement,upon the Department’s written acceptance of the Agency’s completion of the quarterly maintenance responsibilities by the Department. The Department shall suspend payment of any sums due hereunder without penalty or interest if the Agency is in breach of any term or provision of this Agreement at the time payment is due.In the event this Agreement is terminated,payment shall be prorated for the quarter in whichtermination occurs. B.Prior to each quarterly payment,the Agency shall provide a completed copy of the form identical to attached Exhibit “B”demonstrating completion of the quarterly maintenance responsibilities in detail suf?cient for a proper pre—auditand post-audit,based on the quanti?able,measurable,and veri?able deliverables of the maintenance responsibilities established in Paragraph 6(B)(1—7),above,as required by the terms and conditions of this Agreement. In addition,perform,document (in a format acceptable to the Department),and submit quarterly landscape inspection reports for each roadway section,drawing data from the Agency database and including photographic documentation of any de?ciencies and their subsequent correction.The inspection reports shall include but are not limited to:date of inspection,description of the project,location of the inspection,condition of the plants,agency response and action taken,schedule of activities,a minimum of ?ve date stamped photographs per roadway section illustrating the overall conditions,and any other necessary commentary.If plant conditions are no longer at a desired maintenance condition,the Agency Approval by Legal 03/05/26 Page 4 Agenda Item #6.C. 10 Aug 2026 Page 146 of 199 should indicate such on the report using the GIS Identification Number,as well as provide photo documentation illustrating the failure of the site and how the Agency will correct the failure. All required submittals shall accompany the quarterly invoices.Quarterly Invoices shall be deemed incomplete,and the Department will not process until all required submittals are received. Failure to timely submit a complete Inspection Report will result in the in the quarterly invoice not being processed and a 0.5%deduction to the quarterly payment amount applied daily until a complete Inspection Report is submitted. 14.PAYMENTS TO DEPARTMENT All Department invoices submitted to the Agency for payment pursuant to the terms and provisions of this Agreement are due and payable within thirty (30)days of the date of the invoice (“Due Date”).Any portion of an invoice not received by the Department by the Due Date shall immediately thereafter begin accruing interest at a rate of interest established pursuant to §55.03,Fla.Stat,until paid in full. 15.INDEMNIFICATION A.The Agency shall promptly defend,indemnify,hold the Department harmless from and pay all demands, claims,judgments,liabilities,damages,fines,fees,taxes,assessments,costs,losses,penalties, construction delay costs /penalties,expenses,attorneys’fees and suits of any nature or kind whatsoever caused by,arising out of or related to the Agency’s performance,or breach,of this Agreement (“Liabilities”). The term “Liabilities"shall also speci?cally include all civil and criminal environmental liabilityarising,directly or indirectly under any Governmental Law,including,without limitation,liability under the Resource Conservation and Recovery Act (“RCRA”),the Comprehensive Environmental Response,Compensation and Liability Act (“CERCLA”),the Clean Air Act (“CAA”)and the Clean Water Act (“CWA”).The Agency's duty to defend,indemnify and hold the Department harmless specifically does not encompass indemnifying the Department for its negligence,intentional or wrongful acts,omissions or breach of contract. B.The Agency shall notify the Department in writing immediately upon becoming aware of any Liabilities. The Agency’s obligation to defend,indemnify and hold the Department harmless from any Liabilities,or at the Department's option to participate and associate with the Department in the defense and trial of any Liabilities,including any related settlement negotiations,shall be triggered by the Department's written notice of claim for indemni?cation to the Agency.The Agency‘s inability to evaluate liability,or its evaluation of liability,shall not excuse performance of the provisions of this paragraph. 16.SOVEREIGN IMMUNITY&LIMITATION OF LIABILITY Nothing in this Agreement shall be deemed or othenrvise interpreted as waiving the Department's sovereign immunity protections,or as increasing the limits of liability set forth in §768.28,Florida Statutes,as the same may be amended from time to time.Nothing in this Agreement shall be deemed or otherwise interpreted as waiving the Department‘s limits of liability set forth in sections 376.305 and 337.27(4),Florida Statutes,as the same may be amended from time to time.The Department’s liability for breach of this Agreement is speci?cally:(1)limited to actual damages incurred by the Agency as a direct result of the Department's breach;and (2)further limited in amount and shall not,under any circumstances,exceed the limitations of liability for tort actions set forth in §768.28(5)(a),Florida Statutes,as the same may be amended from times to time. 17.NOTICE All notices,communications and determinations between the parties hereto and those required by this Agreement,including,without limitation,changes to the noti?cation addresses set forth below,shall be in writing and shall be suf?cient if mailed by regular United States Mail,postage prepaid,to the parties at the following addresses: Department:Florida Department of Transportation Attention:Maintenance Manager/Contracts 2198 Edison Avenue Jacksonville,Florida 32204 Approval by Legal 03/05/26 Page 5 Agenda Item #6.C. 10 Aug 2026 Page 147 of 199 Agency:City of Atlantic Beach ATTN:Matt Krug 800 Seminole Road Atlantic Beach,Florida 32233 18.GOVERNING LAW This Agreement shall be governed in all respect by the laws of the State of Florida. 19.INITIAL DETERMINATION OF DISPUTES The Department’s District Two Secretary (“District Secretary")shall act as the initial arbiter of all questions, difficulties,and disputes concerning the interpretation,validity,performance or breach of this Agreement. 20.VENUE AND JURISDICTION A.Venue for any and all actions arising out of or in any way related to the interpretation,validity, performance or breach of this Agreement that are not resolved to the mutual satisfaction of the parties by the Department’s District Secretary shall lie exclusively in a state court of appropriate jurisdiction in Leon County,Florida. B.The Agency and all persons and entities accepting an assignment of this Agreement,in whole or in part, shall be deemed as having consented to personal jurisdiction in the State of Florida and as having forever waived and relinquished all personal jurisdiction defenses with respect to any proceeding related to the interpretation,validity,performance or breach of this Agreement. 21.JURY TRIAL The parties hereby waive the right to trial by jury of any dispute concerning the interpretation,validity, performance or breach of this Agreement,including,without limitation,damages allegedly flowing there from. 22.ASSIGNMENT The Agency may not assign,pledge or transfer any of the rights,duties and obligations provided in this Agreement without the prior written consent of the Department’s District Secretary or his/her designee.The Department has the sole discretion and authority to grant or deny proposed assignments,with or without cause.Nothing herein shall prevent the Agency from delegating its duties hereunder,but such delegation shall not release the Agency from its obligation to perform this Agreement. 23.THIRD PARTY BENEFICIARIES This Agreement shall be binding upon and inure to the bene?t of the parties hereto and their respective successors and assigns.Nothing in this Agreement is intended to confer any rights,privileges,bene?ts, obligations or remedies upon any other person or entity except as expressly provided for herein. 24.VOLUNTARY EXECUTION OF AGREEMENT Each party warrants and represents to the other:(i)that it understands all of the rights and obligations set forth in this Agreement and the Agreement accurately re?ects the desires of said party;(ii)each provision of this Agreement has been negotiated fairly at arm’s length;(iii)it fully understands the advantages and disadvantages of this Agreement and executes this Agreement freely and voluntarily of its own accord and not as a result of any duress,coercion,or undue in?uence;and (iv)it had the opportunity to have independent legal advice by counsel of its own choosing in the negotiation and execution of this Agreement. 25.ENTIRE AGREEMENT This instrument,together with the attached exhibits and documents made part hereof by reference,contains the entire agreement of the parties and no representations or promises have been made except those that are speci?cally set out in this Agreement.All prior and contemporaneous conversations,negotiations, possible and alleged agreements and representations,covenants,and warranties with respect to the subject matter of this Agreement,and any part hereof,are waived,merged herein and superseded hereby. Approval by Legal 03/05/26 Page 6 Agenda Item #6.C. 10 Aug 2026 Page 148 of 199 26.SUFFICIENCY OF CONSIDERATION By their signature below,the parties hereby acknowledge the receipt,adequacy and sufficiency of consideration provided in this Agreement and forever waive the right to object to or othenNise challenge the same. 27.WAIVER The failure of either party to insist on the strict performance or compliance with any term or provision of this Agreement on one or more occasions shall not constitute a waiver or relinquishment thereof and all such terms and provisions shall remain in full force and effect unless waived or relinquished in writing. 28.INTERPRETATION No term or provision of this Agreement shall be interpreted for or against any party because that party or that party’s legal representative drafted the provision. 29.CAPTIONS Paragraph title or captions contained herein are inserted as a matter of convenience and reference and in no way define,limit,extend or describe the scope of this Agreement or any provision hereof. 30.SEVERANCE If any section,paragraph,clause or provision of this Agreement is adjudged by a court,agency or authority of competent jurisdiction to be invalid,illegal or otherwise unenforceable,all remaining parts of this Agreement shall remain in full force and effect and the parties shall be bound thereby so long as principle purposes of this Agreement remain enforceable. 31.COMPUTATION OF TIME In computing any period of time prescribed in this Agreement,the day of the act,event or default from which the designated period of time begins to run,shall not be included.The last day of the period shall be included unless it is a Saturday,Sunday or legal holiday,in which event the period shall run until the end of the next day which is not a Saturday,Sunday or legal holiday. 32.MODIFICATION OF AGREEMENT A modification or waiver of any of the provisions of this Agreement shall be effective only if made in writing and executed with the same formality as this Agreement. 33.VENDOR OMBUDSMAN A Vendor Ombudsman has been established with the Department of Banking and Finance.The duties of the Vendor Ombudsman include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s)from a state agency.The Vendor Ombudsman may be contacted by calling the State Comptroller’s Hotline at 1-800-848-3792. 34.ANNUAL APPROPRIATION I FUNDING Pursuant to §339.135(6)(a),Florida Statutes,the Department’s obligation to fund this Agreement is contingent upon annual appropriation by the Florida Legislature.This Agreement may be terminated by the Department without liability to the Agency if suf?cient funds are not appropriated to the Department. The provisions of §339.135(6)(a),Florida Statutes,are set forth herein verbatim and made part of this Agreement,to wit: “The department,during any ?scal year,shall not expend money,incur any liability,or enter into any contract which,by its terms,involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year.Any contract,verbal or written,made in violation of this subsection is null and void,and no money may be paid on such contract.The department shall require a statement from the comptroller of the department that funds are available prior to entering into any such contract or other binding commitment of funds.Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year,but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding ?scal years;and this paragraph shall be Approval by Legal 03/05/26 Page 7 Agenda Item #6.C. 10 Aug 2026 Page 149 of 199 incorporated verbatim in all contracts of the department which are for an amount in excess of $25,000 and which have a term for a period of more than 1 year." 35.PUBLIC RECORDS Agency shall comply with Chapter 119,Florida Statutes.Speci?cally,the Agency shall: A.Keep and maintain public records that ordinarily and necessarily would be required by the Department to perform this Agreement. B.Upon request from the Department’s custodian of public records,provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119,Florida Statutes,or as othenNise provided by law. C.Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of this Agreement and following completion of the Agreement if Agency does not transfer the records to the Department. D.Upon completion of this Agreement,transfer,at no cost,to the Department all public records in possession of Applicant or keep and maintain public records required by the Department to perform this Agreement.If Agency transfers all public records to the public Agency upon completion of this Agreement, Agency shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.If Agency keep and maintain public records upon completion of this Agreement,Agency shall meet all applicable requirements for retaining public records.All records stored electronically must be provided to the Department,upon request from the Department’s custodian of public records,in a format that is compatible with the information technology systems of the Department. Failure by Agency to act in accordance with Chapter 119 and the foregoing shall be grounds for immediate unilateral cancellation of this Agreement by the Department.Agency shall promptly provide the Department with a copy of any request to inspect or copy public records in possession of Agency and shall promptly provide the Department a copy of Applicant’s response to each such request. IF THE CONSULTANT/CONTRACTOR/VENDORHAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO TH ECONSULTANT'S/CONTRACTOR’SNENDOR’SDUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT District 2 386—758—3727 D2prcustodian@ dot.State.FL.us Florida Department of Transportation District 2 -Of?ce of General Counsel 1109 South Marion Avenue,MS 2009 Lake City,FL 32025 Page 8ApprovalbyLegal03/05/26 Agenda Item #6.C. 10 Aug 2026 Page 150 of 199 Date: Legal Review: By: Printed Name:Travis Hum hries P.E.Printed Name:Elizabeth Engle Title:District Two Director of O erations Title:ExeCUtive Secretary IN WITNESS WHEREOF,intending to be legally bound hereby,the parties execute this Agreement consisting of nine (9)pages,exclusive of exhibits. Florida Department of Transportation Attest: Agency Title: Date: Title: Date: By: Legal Counsel for Agency Printed Name:Printed Name: Page 9ApprovalbyLegal03/05/26 Legal Review: Of?ce of the General Counsel Florida Department of Transportation Attest: Date: Agenda Item #6.C. 10 Aug 2026 Page 151 of 199 Page 10ApprovalbyLegal03/05/26 INTENTIONALL Y LEFT BLANK Agenda Item #6.C. 10 Aug 2026 Page 152 of 199 Re port MH EXHIBIT“A” Quarterly Totals 24.14 1.79 Totals 10.73 Cycles Per Vear 9 Total Qty's.Per Year 96.57 Unit Cost $150.00 Total Cost Per Year 515,451.20 1.00 1.00 $4,000.00 $4,000.00 1.19 7.14 $250.00 $1,785.00 6.37 17.36 4 12 25.48 208.32 $11,348.57 $12.69 $11,348.57 $2,643.58 Overall Yearlv 5 Cost 12.00 72.00 $90.00 $6,480.00 $41,708.35 State Road No. 10 101 101 101/A1A 101 101 Street Name Atlantic Blvd. Mayport Rd. Mayport Rd. Mayport Rd. 4th RI5th St. @ Begonia Mayport Rd. off Mayport Rd. From East of Intracoasml Waterwa Brid e Atlantic Blvd. Ditch @ Saratoga Cir. 50. Ditch @ Fleet Landing Blvd/behindgas station Retention Pond "B"off Ma ort Rd. Retention Pond "C"off Atlantic Blvd. Pond ?3 @ Hotel Robert St. CityofAtIanticBeachMaintenanceAgreement_ MaintenanceLocation8.Activitis l 1, Pruning 81 Small Trimming Weed Control.Storm Water T Machine (Trees &Manual (acre)- Man ment0MowingShrubs)(Per (333:5) (acres)mile)-Concrete Areas 485 492 494 498 3rd St.3.49 0.50 0.24 0.68 Assisi Rd.2.39 0.50 0.95 1.50 0.74 Shangri La Dr.0.70 2.77 0.90 1.00 0.62 0.86 0.92 0.32 Dudley St.0.21 Litte r Re moval (acres) 541 5.30 7.21 1.50 0.70 0.90 0.52 0.92 0.21 Edglng (mile) 545 3.30 8.70 Page 11ApprovalbyLegal03/05/26 Quarterly Amount $10,427.09 18 .00 Billing Period: Report Gal. Agenda Item #6.C. 10 Aug 2026 Page 153 of 199 EXHIBIT “B” (MAINTENANCE ACTIVITIES CHART) Activity Activity Title Number 485 Small Machine Mowing 492 Tree Trimming 494 Chemical Weed and Grass Control 498 Storm Water Mana ement 541 Roadside Litter Removal 545 Edging &Sweeping Agreement #: Activity Description Mowing the roadside with small hand or riding mowers having a cutting width of 40 inches or less. The trimming of the height and sides of trees and removal of undesirable trees (over 4 inches in diameter or trimming that cannot be done under activity 487).To include the chipping and/or removal of all debris from work site. The application of herbicides to slopes,ditches,fences,guardrail,barrier walls,bridges, sidewalks,curb and gutter,obstructions,shoulders,and other areas not accessible to mowers. All efforts required to maintain Surface/StormWater Management Systems functioning as designed and permitted. Cleaning roadways and roadsides of debris,such as cans,bottles,paper,trash,and Adopt-A- Highway litter.Includes the hauling and disposal of litter.Does not include wayside parks,rest areas and service plaza barrels. Removal of vegetation and debris from the curb,gutter,traf?c separators,flumes,and sidewalk. Quarterly Billing Period: Work Unit of Activity Measure Units Completed Completion Date Completion Date Completion Date Number 485 Acres 494 Gallons 498 Acres 541 Acres 545 Mile Page 12ApprovalbyLegal03/05/26 492 Manhour Agenda Item #6.C. 10 Aug 2026 Page 154 of 199 EXHIBIT “C” (RESOLUTION) Page 13ApprovalbyLegal03/05/26 Agenda Item #6.C. 10 Aug 2026 Page 155 of 199 Page 156 of 199 III......1lullnu.....=IIII...-1-.J_.-III-III!:.II-II:E::::: 252.15....... 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Em:cOEmQBEmQ 990:250052298|m<”cozmcgmmu<m3 >50 mm;E929:I >mo59.4 . ”zommbso 3E2smsoEd=8:2533:3559 ESEEEOO mEUEQEI: USEBmZEco__mImcozmcm?mumm:@95ng S :89 ®>mc 955 .325an 56meSommx60EEO8:;>208:5 I mcozmcgwmomo:@03th . mam:.XEEUcmj:“6 cozomgoa 5995Lou?9.0328968meUcm55905955 650 0cm 880656 Eot 50::Umtozow.m_oto_n_mmohomE0:mmocmEEo omb @2835 850589;. mmob EoLCcho $9025 50H0305OH@82650:6me:0 co_mm_EEoo m5 toqasw op Eo>>. 39>;cotaimmmi mm;:0 =mI E50?co_mw_.EEoO . $53 ”:85 co 5:093 >30 >>mZ . nmcozmbcoEEoomm imo m):IMO ..E m me momocmbammk9:5 (Kt .30 Emmi DON bmumcExog .1 a, Agenda Item #7.A.10 Aug 2026 Page 162 of 199 m<n_mZMn—Owm¥m<? 9:94:31 =®>>OI c_mcncm?$5 $0 5me . 3055:{mm __m>>o_._E mmEEmE @232I{ma =®>>OI U5 289E 5_>>0:529:13 . 33v {5 626:E 99E;bmm>>I{$2.951 USmbcmtu 5_>>959$:th . ”508530 3053:558:ng Ema H_>_m<m\ccm>>m m>m5w EmEmcm3653>me I 5039a Ho__n_50598me 59:22 . ”wCOUmUCmEEoomm Agenda Item #7.A.10 Aug 2026 Page 163 of 199 Page 164 of 199 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-93 Awarding Bid 2526-13;WTP #1 Interior Painting of the Ground Storage Tanks SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:July 27,2026 MEETING DATE:August 10,2026 BACKGROUND:A Bid Opening was held on July 8,2026 for Bid 2526—13;Water Treatment Plant #1 interior painting of the ground storage tanks.The project consists of furnishing all labor, materials and equipment necessary for surface preparation,interior painting,installation of two manual water level gauges and completion of condition assessment inspections on two 200,000 gallon concrete ground storage tanks,in accordance with the bid speci?cations and contract documents. Ei ht bids were received as follows: C.Sand E &D Engineered Razorback,Southern Southern TMI Bidder Company Contracting Coatings LLC Road &Star TankRehabCom Coatings, LLC Services Solutions Bridge Contractors Inc. Total $721,875 $994,400 $561,024.97 *$498,300 $830,500 $936,100 $522,500 $538,560 Bid The lowest bid was Razorback at $498,300.The second lowest was TankRehab at $522,500,a difference of $24,200 or about 5%. TankRehab completed the last complete coating of the interior of the ground storage tanks at Water Treatment Plant #1 in 2010.This turned out to be a complicated project due to excessive concrete loss in the hatch area of one of the ground storage tanks that needed to be repaired.TankRehab developed a repair technique for this area using a rubberized coating.Most of this repair is still in good condition.The ability to work around this area is an important component of the project. TankRehab has successfully completed numerous projects for the City over the years.They are based locally in Jacksonville,which makes coordination and warranty work easy to schedule.Razorback lacks a local presence,and prior project experience on another water plant was dif?cult. This is a critical project in that once the tanks are re-coated and ?lled,there is no way to determine if there are any issues with the coating until we do a required 5-year inspection.This work has to be done correctly the ?rst time with minimal downtime,which is why staff feels that awarding the project to TankRehab is in the best interest of the City of Atlantic Beach. Our bid speci?cations allow for such a selection and state that the City of Atlantic Beach reserves the right to reject any or all bids or parts of bids,waive informalities and technicalities,make award in whole or in part with or without cause,and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. Agenda Item #8.A. 10 Aug 2026 Page 165 of 199 BUDGET:The initial budget for this project was $500,000.Additional funds for this project have been modi?ed by reallocating $22,500 from the water treatment plant #2 diesel fuel tank project PU2608 to bring the total budget amount for Project PU2606 to $522,500 in account 400-5502- 533-6300., RECOMMENDATION:Adopt Resolution No.26-93. ATTACHMENT(S):1.Resolution No.26-93 2.Bid 2526-12 Tabulation &Analysis PUBLIC OUTREACH:N/A REVIEWED BY CITY MANAGER: Agenda Item #8.A. 10 Aug 2026 Page 166 of 199 n '\I HI I I II I I I II‘II |- I I l‘ “l'. -‘I 'I = II I I .I I I1 __‘ III - T II I II I1 -. 'I III RESOLUTION NO.26-93 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID NO.2526-13 FOR WATER TREATMENT PLANT #1 INTERIOR PAINTING OF GROUND STORAGE TANKS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on July 8,2026,eight bids were received and opened for City Bid No.2526- 13,Water Treatment Plant #1 Interior Painting of Ground Storage Tanks Project PU2606;and WHEREAS,the project consists of furnishing all labor,materials and equipment necessary for surface preparation,interior painting,installation of two manual water level gauges and completion of condition assessment inspections on two 200,000 gallon concrete ground storage tanks,in accordance with the bid speci?cations and contract documents:and WHEREAS,the lowest bidder was Razorback,LLC,for $498,300 and the second lowest bidder was TankRehab.Com for $522,500;and WHEREAS,bid speci?cations state that the City of Atlantic Beach reserves the right to reject any or all bids or parts of bids,waive informalities and technicalities,make award in whole or in part with or without cause,and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach;and WHEREAS,the City has worked with both companies in the past but recommends going with TankRehab.Com rather than Razorback,LLC due to past work experience,knowledge of previous repairs and having a local presence;and WHEREAS,the budget for this project was initially established at $500,000.A budget modi?cation was submitted to reallocate funds for this project from the Public Utilities Project No.PU2608 in the amount of $22,500,increasing the total account balance for this project to $522,500;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes awarding Bid No.2526-13 to TankRehab.Com in the amount of $522,500 to perform the work for said bid in accordance with the bid speci?cations. Section 2.The City Commission hereby appropriates funds from the City’s Public Utilities Fund 400-5502—6300in Project PU2606 for this purpose. Agenda Item #8.A. 10 Aug 2026 Page 167 of 199 Donna L.Bartle,City Clerk Curtis Ford,Mayor Section 3.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 5.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10thday of August,2026. Jason R.Gabriel,City Attorney Approved as to form and correctness: Attest: Agenda Item #8.A. 10 Aug 2026 Page 168 of 199 oomdavmm~ 1H<HDO<mmrwDZ<oom?mvwm<>phamZmrFEMB MEIR .QHmw.MU<mMON<mIt?DZDOm m<>9MOMmmA<UF<§mEH<§M0752 <.mDHm075meme mdma owmnwmmwoomnmmmmoedema“oomnoMmm8&8"Emaoovnwmmwmum“Mmum Aim AAAHOH. .03mucus—ommoorcom Ow: nmwa?mov$808300owwimQon:mw??movwswowbsoo $23800 Ecunammom HEB800.9233de“SmEo?somgemEo?somion?ommmwohoo?wsmQQm 98m .O nooEnZ mT©NmN mim— mMZ<HHUEOr—LwQZDOMUKOUZmHZud?MOMMHHZH ~.94H7213makes? 3..”.wSE. «4.33Em =U<mmUHHZ<AH<MEMO oomnw Agenda Item #8.A.10 Aug 2026 Page 169 of 199 Page 170 of 199 .I I II I .. I I v I .I I I..I.II -- A 'I I ''I ' II I = .u I I ..-|II 'I II |‘ I I It I .-,I I I .I.-II ‘_...II ' I ‘ I |II I—I '“ II 'I ‘i ' II -II ' II I 'J‘II I .‘1 ..I.II ' I .__...II .—II II ' II II ,-=''' I t I I I.II.I I ‘I .I I .I II I.I ‘I t I I11 .I I II I CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-96 Street Sweeping Truck Lease Purchase SUBMITTED BY:Matt Krug,Deputy Director of Public Works TODAY’S DATE:July 29,2026 MEETING DATE:August 10,2026 BACKGROUND:The City of Atlantic Beach currently outsources street sweeping services to an external contractor,Sweeping Corporation of America (SCA).Street sweeping is required to ful?ll the requirements of the City’s Municipal Separate Storm Sewer (MS4)Permit through the Florida Department of Environmental Protection (FDEP). The contract,Bid No.2122-13,was executed on October 1,2022,and is scheduled to terminate on September 30,2027.Throughout the term of the contract,Public Works staff have documented repeated instances of missed or incomplete sweeps,failure to provide required documentation,and billing errors.Public Works staff have met with SCA representatives on multiple occasions to discuss these de?ciencies and provide the contractor with opportunities to correct them.Despite these efforts,the contractor has failed to achieve and maintain compliance with the terms and performance requirements of the contract.As a result,staff no longer have con?dence in the contractor‘s ability to consistently meet the City's service expectations and contractualobligations. Public Works staff propose moving street sweeping services in-house and procuring a new Elgin RegenX Regenerative Air Vacuum Street Sweeper via a municipal lease-to-own program.This transition will dramatically improve roadway coverage,enhance localized quality control,and keep the City in strict compliance with state environmental mandates. KEY PROVISIONS OF THE AGREEMENT 0 Service Frequency Upgrade:Street sweeping coverage on standard City streets (approximately 55.5 centerline miles)will be upgraded from bi-monthly contract speci?cations to monthly (12 times per year)or on an as-neededbasis. 0 Will satisfy Florida Department of Environmental Protection (FDEP)and National Pollutant Discharge Elimination System (NPDES)MS4 stonnwater permit mandates. 0 Contract Cancellation:The City will issue a formal cancellation notice to SCA pending Commission approval.Contracted services will continue through September 30,2026,to seamlessly bridge the gap to the new ?scal year. Res.No.26-96 Street Sweeping Truck Lease Purchase Staff Report Page 1 of 2 Agenda Item #8.B. 10 Aug 2026 Page 171 of 199 0 Equipment Delivery:Environmental Products Group,under Sourcewell Contract #093 021 —ELG,can provide the lease-purchased street sweeping truck with an estimated equipment delivery date by November 4,2026. 0 Maintenance &Warranty:Mechanical repairs will be handled directly by the City’s ?eet maintenance contractor,TransDev Services.The procurement includes a 5-year parts and labor warranty on the Elgin sweeper body to mitigate internal maintenance risk. BUDGET:The City currently pays $86,713.20 annually for contracted sweeping.Transitioning to an in—housemodel will require entering into a 7-year municipal lease-to-own agreement at an annual cost of $58,699.54 starting in FY2026-2027.This option serves as the closest immediate match to current contract spending and saves $28,013.66 annually in capital costs. The internal Public Works budget will absorb ongoing operational overhead variables,including operator labor/bene?ts,fuel,potential night-shift overtime,and certi?ed waste disposal fees. RECOMMENDATION:Adopt Resolution No.26—96 PUBLIC OUTREACH:Concerns from residents about quality of street sweeping done by Sweeping Corp of America. ATTACHMENT(S):1.Resolution No.26-96 2.Elgin RegenX Proposal dated July 20,2026 REVIEWED BY CITY MANAGER: Res.No.26-96 Street Sweeping Truck Lease Purchase Staff Report Page 2 of 2 Agenda Item #8.B. 10 Aug 2026 Page 172 of 199 GENVIRONMENTALPRODUCTSGROUP Nxck Causay I 904.5376799lName®myEPGcom PROPOSAL SUM ARY Prepared for:City of Atlantic Beach Sourcewell Contract #093021 -ELG Member ID #67064 Subsidiary of Federal Signal Corporation New Elgin RegenX Street Sweeper Regen-X Regenerative Air Vacuum Street Sweeper with 74 HP Auxiliary Engine &Mid-Dump ,4; Agenda Item #8.B. 10 Aug 2026 Page 173 of 199 OENVIRONMENTAL‘.ODUCTS GROUP Nick Causey l 904.537,8799|Name@myEPG.com Attn:Matthew Krug City of Atlantic Beach July 20th,2026 Nick Causey Territory Sales Manager Environmental Products Group,Inc. C:904.537.8799 |O:407.798.0004 W:www.myepg.com Elgin Street Sweepers Environmental Products Group would like to thank you for the opportunity to present the following budget proposal on a New Elgin RegenX Street Sweeper. Environmental Products Group is the sole provider of Elgin Street Sweeping Equipment in the State of Georgia,as well as many other leading industry product lines including:Vactor Sewer Cleaners,Envirosight Pipeline Inspection Cameras,Labrie Refuse Equipment,Petersen Grapple Loaders,PB Asphalt Pothole Patchers,Madvac Sweepers and Vacuums,and a host of parts,tools and accessories for all your needs. Environmental Products Group prides itself on our local parts,service,and training capabilities.With multiple full-service locations throughout Florida,Georgia,and Memphis,Tennessee;including Vactor,Elgin,and Envirosight repair centers,extensive parts inventory,factory-trained technicians,mobile parts and service,rentals,turnkey maintenance packages,leasing options,and much more...we are ready to service your every need. EP Rents is a division of Environmental Products Group,EP Rents specializes in rental trucks when you need them.With a large inventory of Vector Sewer Cleaners and Trailer Jetters,Elgin Sweeper,Envirosight Pipeline Inspection Cameras,Petersen Grapple Loaders.Call us for any of your rental needs. Thank you for your consideration. Agenda Item #8.B. 10 Aug 2026 Page 174 of 199 QENVIRONMENTMPRODUCTSIROU Nick Causey |9045373795”Name@myEPG.com Product Description Tier 4F Emissions,John Deere 4045 turbocharged Diesel Engine,8 Cubic Yard Tilting Hopper w/50-degree dump angle,Right and Left Side Brooms,Sweeper Powder Coated White with Gray Undercarriage and Includes the Standard Features listed below Standard Features Chassis Painted Standard White Sweeper Parts Manual Sweeper Operators Manual John Deere Operators Manual John Deere Parts Broom measurement ruler Machine delivery packet Elgin safety manual Auto Shutdown,Aux.Engine:low oil pressure,high coolant temp,hydraulic oil level,fuel temp,intake manifold air temp,water-in-fuel,very high soot loading. Backup Alarm,electric Brooms,hydraulic rotation Brooms,Dual Console,w/rocker switches for all sweep functions Full gauge package including tachometer,engine hour meter,oil pressure indicator and coolant temperature.Engine speed control,side broom down pressure controls and automotive style blade fuses.Standard indicators for full load,screen down,and hydraulic oil temp indicator lamps.Optional indicator lamps for hopper up,door open and/or hydraulic oil temp. Sweep resume/sweep transport/reverse pick-up Fuel Water Separator on Aux Engine Hopper rear door,hydraulically opened/closed and locked/unlocked with external manual controls Hose,hydrant fill LED Clearance Lights Lights;rear clearance and rear identification 8"convex mirror Pick-up head,hydraulically operated,14"(355 mm)outside diameter pressure hose,13"(324mm)inside diameter suction hose with quick disconnect on suctions side Water system;one (1)rocker switch with Hl /LOW setting,Spray nozzles:three (3)in the suction,nozzle,three (3)at each side broom Side Broom Outer Position Stop Hydraulic Oil Cooler Agenda Item #8.B. 10 Aug 2026 Page 175 of 199 GENVIRONMENTALPRODUCTSGROUP Nick Causey |904.537.8799}Name©myEPGcom Vacuum enhancer,cable-controlled in cab,5 settings Water tank,molded polyethylene,250 gallons Water pre-filter,hydrant fill hose FUNCTIONALCONTROL OF WATER SYSTEM dispenses water with the use of the sweeper function rocker switch.Water to pick up head on when water is turned on,water to side brooms on when brooms are deployed. o ANTI SIPHON 2-1/2"AIR GAP Additional Features.Sidebroom Tilt Option Right Hand.Sidebroom Tilt Option Left Hand.Triangle Reflector Flares.25 ft.Fill Hose.Idle Down Low Water Sensor.ln-Cab Hopper Dump.Auxiliary Hydraulic Pump.Front Spray Bar.Hydraulic Temperature Shutdown with Level Gauge.Right Hand Lockable Toolbox.Left Hand Lockable Toolbox.Right Hand Inspection Door.LED Beacon Front &Rear.LED Sidebroom &Pick Up Head Lights.Hydrant Wrench.Service Manual.Automatic Lubrication System.Delivery and Training Included.Five (5)Year Parts &Labor Warranty on Elgin Sweeper Body Chassis Options 0 New Freightliner M2,Dual Steer Chassis,Automatic Allison Transmission.Dual High Back Bostrom Air Ride Seats with Armrests 0 Right Fender Mounted Mirror 0 LED Stoprail/I'urn.AM/FM/Bluetooth/CD Radio 0 Power Windows/Door Locks,Dual Tilt Steering Wheels.Fire Extinguisher Agenda Item #8.B. 10 Aug 2026 Page 176 of 199 QENVIRONMENTALPRODUCGROUP Nick Causey |904‘537.8799|Name©myEPG.com TS Please don’t hesitate to call with questions,or if you need any additional information.Thank you for your interest and the opportunity to earn your business. “Quote is good for 60-days ***EstimatedDelivery Date by 11/4/26 Annual Lease O tions Five (5)-Year Annual Lease —$78,258.39 Six (6)-Year Annual Lease —$66,845.29 Seven (7)-Year Annual Lease $58,699.54 Territory Sales Manager Environmental Products Group,Inc. C:904.537.8799 |O:407.798.0004 W:www.myepg.com Nick Causey Sourcewell Contract #093021-ELG Price:344 609.00 Agenda Item #8.B. 10 Aug 2026 Page 177 of 199 htt ll-mn ov/coo erative-urchasin _s_n_n_L.A_L_L_‘_._x Part Number 1130001 1125645 1136105 Part Number 702472 1131223 1131222 1130055 1133498 1130042 9306848 1131236 1036150 1130043 MODEL:REGEN X Elgin Regenx LIST PRICE Tier 4F emissions,John Deere 4045 turbocharged diesel engine,8 cu.yard tilting hopper w/50 degree dump angle,right and left side brooms,sweeper powdercoated from powder coatings chart 2003/N with powder $164'680 coated gray undercarriage and includes the standard features listed below Alts-Freightliner M2 Chassis 33K GVWR 26K GVWR $3,585 Freightliner M2 Chassis 106 WB=176 26K GVWR $136,876 Standard Features Description Parts Manual Operators Manual John Deere Operators Manual John Deere Parts Broom measurement ruler 16‘8"Water fillhose Machine delivery packet Elgin safety manual Auto Shutdown,Aux.Engine:low oil pressure,high coolant temp,fuel temp, Backup Alarm,electric Brooms,hydraulic rotation Brooms,Dual Camera,rear mounted Console,w/rocker switches for all sweep functions Full gauge package including tachometer,engine hour meter,oil pressure indicator and coolant temperature.Engine speed control,side broom down pressure controls and automotive style blade fuses.Standard indicators for full load,screen down,and hydraulic oil level indicator lamps. Sweep resume/sweep transport/reverse pick-up Fuel Water Separator on Aux Engine Hopper rear door,hydraulically opened/closed and locked/unlocked w/external Hose,hydrant fill,16'8"(5080 mm)with coupling LED Clearance Lights Lights;rear clearance and rear identi?cation Right hand 8"convex minor Pick-Up head camera Pick-up head,hydraulically operated,14"(355 mm)outside diameter pressure hose, Water system;one (1 )rocker switch with HI /LOW setting,Spray nozzles:three (3)in the suction, Side Broom Outer Position Stop Hydraulic Oil Cooler Vacuum enhancer,cable-controlled in cab,5 settings Watertank,molded polyethylene,250 gallons Water pre-filter,hydrant fillhose FUNCTIONAL CONTROL OF WATER SYSTEM dispenses water with the use of the sweeper function rocker switch.Water to pickup head on when water is tumed on,water to ANTISIPHON 2-1/2"AIR GAP Bolt-on 2 ply rubber fan housing liner Optional Features Description LIST PRICE REGENX SERVICE MANUAL $120 lN-CAB RIGHT HANDGUTTER BROOM TILT —NO DISPLAY $935 IN—CABLEFT HAND GUTTER BROOM TILT -NO DISPLAY $935 “*lN-CAB HOPPER DUMP $1,620 HYDRAULICOIL TEMPERATURE SHUTDOWN WIINDICATOR $220 RIGHT HAND INSPECTION DOOR $615 TRIANGLE REFLECTOR FLARES (3)$130 AUXILIARYHYDRAULIC PUMP USE WITH lN-CAB HOPPER DUMP $1,550 HYDRANTWRENCH $155 LEFT HAND TOOLBOX $1,105 EXTENDED PRICE $164,680 $3,585 $136,876 EXTENDED PRICE $120 $935 $935 $1,620 $220 $615 $130 $1,550 $155 $1,105 Agenda Item #8.B. 10 Aug 2026 Page 178 of 199 PRICE SUBTOTAL SOURCEWELL- $544,609 1130044 1032484 SP100001 1134112 Part Number 1130773 1132252 Part Number 1080756 1081747 1081912 1130047 1118356 SPECIAL Part Number EW-AIR-NA-SPL Part Number FRT-104-01D RIGHT HANDTOOLBOX 25'WATER FILL HOSE (ILO 16'8") AUTOMATICLUBRICATIONSYSTEM IDLE DOWN NO WATER LED BEACON FRONT AND REAR DUAL SIDEBROOM AND SINGLE PICKUP HEAD LED FLOOD LIGHTS Chassis Options (“Some optional features are sfandard on other Elgin offerings) Lighting Oph‘ons RIGHT HANDFENDER MOUNTEDMIRROR (2)BOSTROM AIR 905 CLOTH HI-BACK' DUAL ARM REST -CLOTH FRONT SPRAY BAR 21/2 LB.FIRE EXTINGUISHER POWER LOCKS &WINDOWS‘ REGENX 5TH YEAR PARTS/LABOR FREIGHT RATES -EFFECTIVITY DATE:01/01/2022 FREIGHT-FL,LA,TX,NM,CO,WY,MT WARRANTY $945 $280 $9,985 $530 LIST PRICE $2,340 $1,070 LIST PRICE $925 $3.065 $965 $970 $295 $859 USTPRmE $10 660 LIST PRICE $5,450 $6,256 $945 $230 $9985 $530 EXTENDED PRICE $2,340 $1.070 EXTENDED PRICE $925 $3065 $965 $970 $295 $859 EXTENDED $10,660 EXTENDED PRICE $5,450 $350,865 $6,256 TOTAL Agenda Item #8.B. 10 Aug 2026 Page 179 of 199 Page 180 of 199 797g CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No 26—98establishing the proposed millage rate;acknowledging the current year rolled-back rate;and setting the date,time and place for the ?rst and second public hearings to consider the proposed Fiscal Year 2026-27 millage rate and budget. SUBMITTED BY:Brittany Percell,Director of Finance TODAY’S DATE:July 29,2026 MEETING DATE:August 10,2026 BACKGROUND:On June 24,2026,the Property Appraiser of Duval County served upon the City of Atlantic Beach a “Certi?cation of Taxable Value”certifying to the City of Atlantic Beach its 2026 taxable value.The provisions of Florida Statutes Section 200.065 require that within 35 days of service of the Certi?cation of Taxable Value upon a municipality,said municipality shall be required to furnish to the Property Appraiser the proposed millage rate,the current year rolled-back rate,and the date,time and place at which a ?rst public hearing will be held to consider the proposed millage and tentative budget. Resolution No.26-98: 0 Establishes a proposed millage rate of 2.7499 mills,which is $27499 per $1,000 of assessed property, within the City of Atlantic Bach,to fund the General Fund Operating Budget. 0 Acknowledges the current year rolled-back rate,computed pursuant to Section 200.065 F.S.,is 2.5815 mills,which is $2.5 815 per $1,000 of assessed property,within the City of Atlantic Beach. 0 Sets the City Commission’s 6:00 pm.September 14 and September 28,2026,meetings in the Commission Chamber of City Hall,800 Seminole Road,Atlantic Beach,Florida 32233,as the dates, time and place for the ?rst and second Public Hearings,respectively,to consider the proposed Fiscal Year 2026-27 millage rate and budget. 0 Authorizes the City Manager to execute and submit DR—420Certi?cation of Taxable Value,and DR- 420MM-P Maximum Millage Levy Calculation Preliminary Disclosure to the Duval County Property Appraiser’s Of?ce. BUDGET:None RECOMMENDATION:Approve Resolution No.26—98 ATTACHMENTS:1.Resolution No.26-98 2.DR—42OCerti?cation of Taxable Value Form 3.DR-420MM-P Maximum Millage Levy Calculation Preliminary Disclosure Form REVIEWED BY CITY MANAGER: Agenda Item #8.C. 10 Aug 2026 Page 181 of 199 In n' '1. ll: RESOLUTION NO.26-98 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,ESTABLISHING THE PROPOSED MILLAGE RATE,THE CURRENT YEAR ROLLED-BACK RATE,AND THE DATE,TIME AND PLACE FOR THE FIRST AND SECOND PUBLIC HEARINGS TO CONSIDER THE PROPOSED FISCAL YEAR 2025-26 MILLAGE RATE AND BUDGET AS REQUIRED BY LAW;DIRECTING THE CITY MANAGER TO FILE SAID RESOLUTION WITH THE PROPERTY APPRAISER OF DUVAL COUNTY PURSUANT TO REQUIREMENTS OF FLORIDA STATUTES AND THE RULES AND REGULATIONS OF THE DEPARTMENT OF REVENUE OF THE STATE OF FLORIDA;PROVIDING FOR CONFLICTS;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on June 24,2026,the Property Appraiser of Duval County,Florida,served upon the City of Atlantic Beach,a “Certi?cation of Taxable Value”certifying to the City of Atlantic Beach its 2025 taxable value;and WHEREAS,the provisions of Florida Statutes Section 200.065 require that within thirty-?ve (35) days of service of the Certi?cation of Taxable Value upon a municipality,said municipality shall be required to furnish to the Property Appraiser the proposed millage rate,the current year rolled-back rate, and the date,time and place at which a ?rst public hearing will be held to consider the proposed millage and tentative budget;and WHEREAS,the City Commission of the City of Atlantic Beach has reviewed ?gures supplied by Property Appraiser of Duval County,conferred at a meeting,and desires to announce the dates of the ?rst and second public hearings to the Property Appraiser of Duval County. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby establishes a proposed millage rate of 2.7499 mills, which is $2.7499 per $1,000 of assessed property,within the City of Atlantic Beach,to fund the General Fund Operating Budget. Section 2.The current year rolled back rate,computed pursuant to Section 200.065 F.S.,is 2.5815 mills,which is $25815 per $1,000 of assessed property,within the City of Atlantic Beach. Section 3.The City Commission hereby sets its 6:00 pm.September 14 and September 28, 2026,meetings in the Commission Chamber of City Hall,800 Seminole Road,Atlantic Beach,Florida 32233,as the dates,time and place for the ?rst and second Public Hearings,respectively,to consider the proposed Fiscal Year 2026-27 millage rate and budget. Section 4.The City Manager of the City of Atlantic Beach,Florida,is hereby authorized to execute and submit DR-420 Certi?cation of Taxable Value,and DR—420MM-P Maximum Millage Levy Calculation Preliminary Disclosure to the Duval County Property Appraiser’s Of?ce. Section 5.All Resolutions or parts of Resolutions in con?ict herewith are hereby repealed to the extent of such con?ict. Page 1 of 2 Resolution No.26-98 Agenda Item #8.C. 10 Aug 2026 Page 182 of 199 Donna L.Bartle,City Clerk Approved as to form and correctness: Section 6.This Resolution shall become effective upon passage and adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 10“hday of August,2026 Page 2 of 2 Resolution No.26-98 Curtis Ford,Mayor Jason Gabriel,City Attorney Attest: Agenda Item #8.C. 10 Aug 2026 Page 183 of 199 ?g CERTIFICATION OF TAXABLEVALUE FLORIDA Year:2026 County :Duval Principal Authority: Town of Atlantic Beach Taxing Authority : SECTION I :COMPLETED BY PROPERTY APPRAISER Town of Atlantic Beach -Operating DR-420 R.5/12 Rule 12D-16.002 Florida Administrative Code Effective 11/12 1.Current year taxable value of real property for operating purposes $3,352,451,031 1) 2.Current year taxable value of personal property for operating purposes $57,193,608 (2) 3.Current year taxable value of centrally assessed property for operating purposes S o 3) 4.Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3)5 3,409,644,639 4) Current year net new taxable value (Add new construction,additions,rehabilitative 5.improvements increasing assessed value by at least 100%,annexations,and tangible $32,426,664 5) personal property value over 115%of the previous year's value.Subtract deletions.) 6.Current year adjusted taxable value (Line 4 minus Line 5)$3,377,217,975 6) 7.Prior year FINALgross taxable value from prior year applicable Form DR-403 series 5 3,170,447,415 7) 8 Does the taxing authority include tax increment financing areas?Ifyes,enter number —YES V NO Number 8) 'of worksheets (DR-420TIF)attached.If none,enter 0 0 Does the taxing authority levy a voted debt service millage or a millage voted for 2 Number 9.years or less under s.9(b),ArticleVII,State Constitution?Ifyes,enter the number of YES V NO 9) DR-420DEBT,Certi?cation of Voted Debt Millage forms attached.If none,enter 0 0 Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge. RIEGRI:Signature of Property Appraiser:Date 3 Electronically Certified by Property Appraiser 6/24/2026 4:29:09 PM SECTION II :COMPLETED BYTAXING AUTHORITY Ifthis portion of the form is not completed in FULLyour taxing authority will be denied TRIMcerti?cation and possibly lose its millage levy privilege for the tax year.If any line is not applicable,enter -0—. Prior year operating millage levy (Ifprior year millage was adjusted then use adjusted10‘millage from Form DR-422)2'7499 per $1,000 (10 11.Prior year ad valorem proceeds (Line 7 multiplied by Line 10,divided by 1,000)5 8,718,413 (1 1 12 Amount,if any,paid or applied in prior year as a consequence of an obligation measured by a S (12 'dedicated increment value (Sum of either Lines 6c or Line 7a for all DR—420TIFforms)'0' 13.Adjusted prior year ad valorem proceeds (Line 11 minus Line 12)S 3,713,413 (13 14.Dedicated increment value,if any (Sum of either Line 6b or Line 7e for all DR—420TIFforms)5 -o-(14) 15.Adjusted current year taxable value (Line 6 minus Line 14)$3,377,217,975 (15 16.Current year rolled-back rate (Line 13 divided by Line 15,multiplied by 1,000)2.5815 per $1000 (16) 17.Current year proposed operating millage rate 2,7499 per $1000 (17 18 Total taxes to be levied at proposed millage rate (Line 17 multiplied by Line 4,divided (18 'by 1,000)$9,376,182 Continued on page 2 Agenda Item #8.C. 10 Aug 2026 Page 184 of 199 DEPENDENTSPECIAL DISTRICTSAND MSTUs STOP HERE-SIGN AND SUBMI DR-420 R.5/12 PageZ ,,.— Count —lnde endentS ecial District 19 TYPEof prInCIpalauthority (check one) y p p (19) :Municipality — Water Management District Applicable taxing authority (check one)./Principal Authority |:Dependent Special District ()20.—20 l:MSTU Water Management District Basin 21.Is millage levied in more than one county?(check one)Yes No (21) DR-420forms) by 7,000) First public Date: budget hearing 9/14/2026 6:00 PM EST 800 Seminole Road Atlantic Beach 32233 i certify the millages and rates are correct to the best of my knowledge. Taxing Authority Certification The millages comply with the provisions of s.200.065 and the provisions of either 5.200.071 or s.200.081,F.S. Signature of Chief Administrative Officer:Date: (Line 25 divided by Line 4,multiplied 22. 23. 24. 25. 26. 27. Enter the total adjusted prior year ad valorem proceeds of the principal authority,all dependent special districts,and MSTUslevying a millage.(The sum ofLine 73 from all DR-420 5 Current year aggregate rolled-back rate (Line 22 divided by Line 15,multiplied by 1,000) Current year aggregate rolled-back taxes (Line 4 multiplied by Line 23,divided by 1,000)$ Enter total ofall operating ad valorem taxes proposed to be levied by the principal taxing authority,all dependent districts,and MSTUs,if any.(The sum of Line 18 from all 5 Current year proposed aggregate millage rate Current year proposed rate as a percent change of rolled-back rate 8,718,413 (22) 2.5815 per $1,000 (23) 8,801,998 (24) 9,376,182 (25) 2.7499 per $1,000 (26) 6.52 %(27) Phone Number:Fax Number: Title 2 Mailing Address : City,State,Zip : Physical Address: Instructions on page 3 (Line 26 divided by Line23,minus 1 multiplied by 700) SIGN Contact Name and Contact Title : Place:Time: forms) Agenda Item #8.C. 10 Aug 2026 Page 185 of 199 CERTIFICATION OF TAXABLEVALUE INSTRUCTIONS DR-420 R.5/12 I”age 3 "Principal Authority"is a county,municipality,or independent special district (including water management districts). “Taxing Authority”is the entity levying the millage.This includes the principal authority,any special district dependent to the principal authority,any county municipal service taxing unit (MSTU),and water management district basins. Each taxing authority must submit to their property appraiser a DR-420 and the following forms,as applicable: DR-420TIF,Tax Increment Adjustment Worksheet DR-420DEBT,Certification of Voted Debt Millage DR-420MM—P,Maximum Millage Levy Calculation -Preliminary Disclosure Section I:Property Appraiser Use this DR-420 form for all taxing authorities except school districts.Complete Section |,Lines 1 through 9,for each county, municipality,independent special district,dependent special district,MSTU,and multicounty taxing authority.Enter only taxable values that apply to the taxing authority indicated.Use a separate form for the principal authority and each dependent district,MSTU and water management district basin. Line 8 Complete a DR-420TIF for each taxing authority making payments to a redevelopment trust fund under Section 163.387 (2)(a),Florida Statutes or by an ordinance,resolution or agreement to fund a project or to finance essential infrastructure. Check "Yes"if the taxing authority makes payments to a redevelopment trust fund.Enter the number of DR—420TIFforms attached for the taxing authority on Line 8.Enter 0 if none. Line 9 Complete a DR-420DEBT for each taxing authority levying either 3 voted debt service millage (5.12,Article VII,State Constitution) or a levy voted for two years or less (5.9(b).Article VII,State Constitution). Check “Yes”if the taxing authority levies either a voted debt service millage or a levy voted for 2 years or less (5.9(b),Article VII,State Constitution).These levies do not include levies approved by a voter referendum not required by the State Constitution.Complete and attach DR-420DEBT.Do not complete a separate DR-420 for these levies. Send a copy to each taxing authority and keep a copy.When the taxing authority returns the DR-420 and the accompanying forms, immediately send the original to: Florida Department of Revenue Property Tax Oversight -TRIM Section P.O.Box 3000 Tallahassee,Florida 32315-3000 Section II:Taxing Authority Complete Section II.Keep one copy,return the original and one copy to your property appraiser with the applicable DR—420TIF,DR-420DEBT,and DR-420MM-P within 35 days of certification.Send one copy to the tax collector.“Dependent special district"(55.200.001(8)(d)and 189.403(2),F.S.) means a special district that meets at least one of the following criteria: 0 The membership of its governing body is identical to that of the governing body of a single county or a single municipality. o All members of its governing body are appointed by the governing body of a single county or a single municipality. During their unexpired terms,members of the special district's governing body are subject to removal at will by the governing body of a single county or a single municipality. o The district has a budget that requires approval through an affirmative vote or can be vetoed by the governing body of a single county or a single municipality. "Independent special district"(53.200.001(8)(e)and 189.403 (3),F.S.)means a special district that is not a dependent special district as defined above.A district that includes more than one county is an independent special district unless the district lies wholly within the boundaries of a single municipality. "Non-voted millage”is any millage not de?ned as a “voted millage”in s.200.001(8)(f),F.S. Lines 12 and 14 Adjust the calculation of the rolled-back rate for tax increment values and payment amounts.See the instructions for DR-420TIF.On Lines 12 and 14,carry forward values from the DR—420TIFforms. Line 24 Include only those levies derived from millage rates. AllTRIMforms for taxing authorities are available on our website at htt :I/?oridarevenue.coml ro ert Pa es RIM.as x Agenda Item #8.C. 10 Aug 2026 Page 186 of 199 DR-420MM-P R.06/ 26Rule120-16002MAXIMUMMILLAGELEVYCALCULATIONm. PRELIMINARYDISCLOSURE meg;3 1/ 3 3 6 FLORIDA For municipal governments,counties,and special districts Provisiona l Year:2026 County:Duval Principal Authority Name:Taxing Authority Name: Town of Atlantic Beach Town of Atlantic Beach -Operating 1.Is your taxing authority a municipality or independent special district that has levied Yes No (1) ad valorem taxes for less than 5 years? IF YES,w STOP HERE.SIGN AND SUBMIT.You are not subject to a millage limitation. 2.Current year rolled—backrate from Current Year Form DR-420,Line 16 25315 per $1,000 (2) Calculate maximum millage levy 3.Majority vote maximum millage rate allowed (Enter rolled-back ratefromline 2)2.5815 per $1,000 (3) 4.Two-thirds vote maximum millage rate allowed (Multiply Line 3 by 1.10)2.8397 per 51,000 (4) 5.Current year proposed millage rate (See page 3 for Instructions)2.7499 per$1,000 (5) 6.Minimum vote required to levy proposed millage:(Check one)(5) El a.Majority vote of the governing body:Check here if Line Sis less than or equal to Line 3.The maximum millage rate is equal to the rolled-back rate.Enter Line 3 on Line 7. b.Two-thirds vote of governing body:Check here if Line 5 is less than or equal to Line 4,but greater than Line 3.The maximum millage rate is equal to proposed rate.Enter Line 5 on Line 7. I]c.Unanimous vote of the governing body,or 3/4 vote if nine members or more:Check here if Line 5 is greater than Line 4. The maximum millage rate is equal to the proposed rate.Enter Line 5 on Line 7. E]d.Referendum:The maximum millage rate is equal to the proposed rate.Enter Line 5 on Line 7. 7.The selection on Line 6 allows a maximum millage rate of (7) (Enter rate indicated by choice on Line 6)21499 per $1,000 8.Current year gross taxable value from Current Year Form DR-420,Line 4 $3,409,644,639 (8) 9.Current year proposed taxes (Line 5 multiplied by Line 8,divided by 1,000)5 9 376 182 (9) 10.Total taxes levied at the maximum millage rate (Line 7multiplied by Line 8,divided by (10) 1,000)$9.376.182 11.Enter the current year proposed taxes of all dependent specialdistricts &MSTUs (11) levying a millage.(The sum ofall Lines 9 fromeach district's Form DR—420MM—P)5 0 12.Total current year proposed taxes (Line 9plus Line 11)$9,376,182 (12) Total Maximum Taxes 13.Enter the taxes at the maximum millage of all dependent special districts &MSTUs (13) levying a millage (The sum ofall Lines 10 fromeach district's Form DR-420MM-P)$0 14.Total taxes at maximum millage rate (Line 10plus line 13)5 9,376,182 (14) Total Maximum Versus Total Taxes Levied 15.Are totalcurrentyear proposed taxes on Line 12 equalto orless than totaltaxes at YES El NO (15)the maximum millage rate on Line 14?(Check one) Continued on page 2 DEPENDENT SPECIAL DISTRICTS AND STOP HERE.SIGN AND SUBMI MUNICIPAL SERWCE TAXING UNITS (MSTUS) Agenda Item #8.C. 10 Aug 2026 Page 187 of 199 Phone Number:Fax Number' Taxing Authority Certification Town of Atlantic Beach -Operating Signature of Chief Administrative Officer : Title: I certify the millages and rates are correct to the best of my knowledge.The millages comply with the provisions of s.200.065 and the provisions of either 5. 200.071 or s.200.081,F.S. Date : All TRIM forms for taxing authorities are available at: floridarevenue.com ro ert forms Complete,certify and submit this Form DR—420MM-P,Maximum Millage Levy Calculation-Preliminary Disclosure,to your property appraiser with a completed Form DR-420,Certificationof Taxable Value. Submit the forms electronically through the Department’s Oversight and Assistance System (OASYS)electronic portal using the Truth in Millage (eTRIM) application at htt s:e orta|.oas s.f|oridarevenue.com Contact Name and Contact Title: Mailing Address:Physical Address: City,State,Zip: DR<420MM- P R.06/26 Page 2 of 3 Provisional Agenda Item #8.C. 10 Aug 2026 Page 188 of 199 DR-420MM-P MAXIMUM MILLAGE LEVYCALCULATION PRELIMINARY DISCLOSURE P R262 2:INSTRUCTIONS privision al Line5GeneralInstructions Each of the following taxing authorities must complete a DR- 420MM-P. 'County 'Municipality 'Special district dependent to a county or municipality 0 County MSTU 'lndependent special district,including water management districts 'Water management district basin Voting requirements for millages adopted by a two—thirds or a unanimous vote are based on the full membership of the governing body,not on the number of members present at the time of the vote. This form provides for the calculation of the maximum tax levy for the current year allowed under s.200.065(5),F.S. Counties and municipalities,including dependent special districts and MSTUS,which adopt a tax levy at the final hearing higher than allowed under s.200.065,F.S.,may be subject to the loss of their half—centsales tax distribution. Form DR-420MM—Pshows the preliminary maximum millages and taxes levied based on the proposed adoption vote.Each taxing authority must complete,sign,and submit this DR-420MM-P and DR-420,Certification of Taxable Value to the property appraiser. The vote at the final hearing and the resulting maximum may change.After the final hearing,each taxing authority must file Form DR—420MM,Maximum Millage Levy Calculation Final Disclosure,with Form DR-487,Certificationof Compliance,with the Department of Revenue. Line Instructions Lines 3 and 4 Millage rates are the maximum that could be levied with a majority or two-thirds vote of the full membership of the governing body.With a unanimous vote of the full membership (three-fourths vote of the full membership if the governing body has nine or more members)or a referendum,the maximum millage rate that can be levied is the taxing authority’s Statutory or constitutional cap. Rate cannot exceed the statutory rate of the principal taxing authority. Line 6 Check the box for the minimum vote necessary at the final hearing to levy your adopted millage rate. Line 7 Enter the millage rate indicated by the box checked in Line 6.If the proposed millage rate is equal to or less than the majority vote maximum millage rate,enter the rolled- back rate.If a two-thirds vote,a unanimous vote,or a referendum is required,enter the proposed millage rate. For a millage requiring more than a majority vote,the proposed millage rate must be entered on Line 7,rather than the maximum rate,so that the comparisons on Lines 11 through 15 are accurate. References This form mentions the following documents,which are incorporated by reference in Rule 120-16002,Florida Administrative Code.The forms are available at ?oridarevenue.com/property/forms. Form Form TitleDR'420 Certification of Taxable Value DR-420MM Maximum Millage Levy Calculation -Final Disclosure DR-487 Certification of Compliance Agenda Item #8.C. 10 Aug 2026 Page 189 of 199 Page 190 of 199 I II II I I -I I'I II |I '' If I II I II I I I II ,-~.I I .I . .II I I I I .-..III I I II --I II ‘ I l " ... '.I v I I I .I III I y I II I I '‘ I ‘ " 'II 1 II I III I II II I I“.‘III I .II -.I :. I 'x n -I -I I I‘ I III I I I I:I - I II I I z I ,I II nI. AGENDA ITEM:Resolution No.26-101 --City Manager Search and Selection Policy SUBMITTED BY:Kevin Hogencamp,City Manager /for Commissioner Ring CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT TODAY’S DATE:August 6,2026 MEETING DATE:August 10,2026 BACKGROUND The City of Atlantic Beach seeks to establish a formalized,transparent,and merit-based regulatory framework to govern the recruitment,evaluation,and appointment of executive administrative leadership.Executive recruitment processes necessitate strict adherence to state public records laws,Sunshine regulations,and structured compensation approval frameworks to ensure institutional stability and public con?dence. The proposed City Manager Search and Selection Policy establishes procedures for both interim appointments and permanent candidate searches.Adoption of this formal policy strives to ensure that future recruitment efforts remain fully compliant with Florida law,maintain public transparency,and de?ne structured parameters for candidate screening,salary package approval, and contract execution. This matter was presented by staff and Commissioner Ring at the July 13 Commission meeting for information and deliberation. KEY PROVISIONS OF THE POLICY .Legal Compliance and Public Transparency:Mandates that all Commission discussion ,deliberation,and voting regarding an Interim or permanent City Manager appointment occur during properly noticed public meetings in full compliance with Florida Sunshine Law.Con?rms that all application materials are public records under Florida law and requires candidate noti?cation. o Interim Appointment Framework:Authorizes the City Commission to appoint an Interim City Manager by majority vote in a public meeting,exempting interim selections from formal permanent search procedures while granting full executive authority.Requires interim compensation to be established at appointment in compliance with statutory limits..Pre-Approved Salary and Bene?ts Package:Requires the Commission to formally approve the salary range,bene?ts ?amework,and estimated total employer cost prior to initiating a permanent search.This publicly disclosed framework serves as the standard baseline for recruitment and ?nal negotiations..Interim to Permanent Transition:Details the pathway and timeline when an Interim City Manager is selected for permanent appointment.Establishes a strict 14-ca1endar— Agenda Item #8.D. 10 Aug 2026 Page 191 of 199 window for ?nal contract negotiations based on the pre-approved salary and bene?ts package prior to Commission rati?cation..Permanent Search and Selection Procedure:Sets guidelines for permanent searches led by internal staff or executive recruitment consultants.Establishes a mandatory minimum 45-day posting period,de?nes candidate screening/background veri?cation protocols,and outlines the public presentation of semi?nalist slates,?nalist interviews,and Commission deliberation processes. BUDGET Adoption of the policy itself carries no direct ?nancial impact.Future ?scal impacts associated with executive recruitment (such as advertising fees,optional external search ?rm contracts,or candidate travel reimbursements)and ?nal executive compensation packages will be submitted to the City Commission for explicit review and approval in accordance with Section 4 of the policy. RECOMMENDATION Adopt Resolution No.26-101 PUBLIC OUTREACH Public notice provided via standard publication of the July 13 and Aug.10 City Commission meeting agendas ATTACHMENTS 1.Resolution No.26-101 2.City Manager Search and Selection Policy Page 2 of 2StaffReportResolutionNo.26-101 BY CITY MANAGER: Agenda Item #8.D. 10 Aug 2026 Page 192 of 199 RESOLUTION NO.26-101 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING AND ADOPTING THE CITY MANAGER SEARCH AND SELECTION POLICY;AUTHORIZING THE CITY MANAGER TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Commission of the City of Atlantic Beach desires to establish a transparent,merit-based,and legally compliant framework for recruiting,evaluating,and appointing an Interim City Manager or permanent City Manager;and WHEREAS,establishing a formalized policy ensures that all Commission discussions, candidate evaluations,public record disclosures,and contract negotiations strictly adhere to Florida law and public transparency standards;and WHEREAS,the proposed City Manager Search and Selection Policy de?nes comprehensive procedures for interim appointments,pre—approvalof executive salary and bene?ts packages,search and screening protocols,and ?nal contract execution timelines;and WHEREAS,the City Commission ?nds that adopting the City Manager Search and Selection Policy is in the best interest of the City and promotes sound governance and operational stability. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby approves and adopts the City Manager Search and Selection Policy,attached hereto as Exhibit A and incorporated herein by reference. SECTION 2.The City Commission hereby authorizes the City Manager to take all appropriate and necessary actions in accordance with and to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,Florida,this 10th day of August,2026. Attest: Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #8.D. 10 Aug 2026 Page 193 of 199 City anager Search and Selection Policy City of Atlantic Beach 1.Purpose This policy establishes a transparent,merit—based,and legally compliant process for recruiting,evaluating,and appointing an Interim City Manager or permanent City Manager. 2.Legal Compliance All Commission discussion,deliberation,and voting on a City Manager or Interim City Manager appointment shall occur in a properly noticed public meeting,consistent with Florida law.Application materials and related communications are public records when received,and candidates must be notified of that fact.Any exempt personal information for the selected executive shall be handled in accordance with Florida law. 3.Interim Appointment The City Commission may appoint an Interim City Manager by majority vote in a public meeting.The interim appointment is exempt from the formal permanent-search process. The Commission shall set interim compensation at the time of appointment,and the agreement must comply with applicable statutory limits.The Interim City Manager shall have full authority to perform the duties of the office. 4.Salary and Benefits Package Before a permanent search begins,the Commission shallapprove the salary range,benefits framework,and estimated total employer cost of the position.The City shall present this information publicly,including base salary and all employer—paid costs,to promote transparency and avoid negotiation impasses.The approved package shall serve as the basis for recruitment and final contract discussions. 5.Interim to Permanent Appointment If the Commission selects the Interim City Manager as the preferred candidate for permanent appointment,the City Attorney and authorized representative shall present a written contract reflecting the approved salary and benefits package.Final negotiations shall be completed within 14 calendar days,and the contract shall be returned to the Agenda Item #8.D. 10 Aug 2026 Page 194 of 199 u EXHIBITA Commission for ratification at the next available meeting.If negotiations fail,the Commission shall begin a permanent search. 6.Permanent Search,Screening,and Final Selection The permanent search may be led by an outside recruiter or by internal staff.The position shall remain open for at least 45 days and be advertised through appropriate professional and municipal channels.Staff shall screen applications,verify minimum qualifications,and conduct background,reference,and credential checks as appropriate.The Commission shall receive the semifinalist slate in a public meeting and vote to identify finalists.Finalist interviews,public comment,and Commission deliberations shall occur in compliance with Florida law.After the Commission selects a preferred candidate,the City Attorney and authorized representative shall present a written contract reflectingthe approved salary and benefits package.Final negotiations shall be completed within 14 calendar days,and the contract shall be returned to the Commission for ratification at the next available meeting. If negotiations fail,the Commission may proceed to the next-ranked finalist or direct staff to continue the search. Agenda Item #8.D. 10 Aug 2026 Page 195 of 199 Page 196 of 199 AGENDA ITEM:Ordinance No.20-26-183 amending the operating budget for the ?scal year beginning Oct.1,2025,and ending Sept.30,2026. SUBMITTED BY:Brittany Percell,Director of Finance CITY OF ATLANTIC BACH CITY COMMISSION MEETING STAFF REPORT TODAY’S DATE:July 29,2026 MEETING DATE:August 10,2026 BACKGROUND:The budget of one fund needs to be amended as outlined below. Community Garden at Marsh Oaks Communitv Center Fund Establishment of the Community Garden at Marsh Oaks Community Center Special Revenue Fund to account for and report ?nancial resources that are restricted or committed to expenditures for the community garden at Marsh Oaks Community Center.The City shall maintain appropriate accounting to ensure that resources are expended in compliance with any project-speci?c limitations associated with the revenue source. BUDGET: Community Garden at Marsh Oaks Community Center Fund -$65,000 increase in revenues $65,000 increase in expenditures RECOMMENDATION:Approve Ordinance No.20-26-183. ATTACHMENT:Ordinance No.20—26-183 BY CITY MANAGER: Agenda Item #9.A. 10 Aug 2026 Page 197 of 199 u i! M p .1 m Revenues: Donation ORDINANCE NO.20-26-183 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA,FOR FISCAL YEAR BEGINNING OCTOBER 1,2025,AND ENDING SEPTEMBER 30,2026;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level;and WHEREAS,the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time to time;and WHEREAS,the City is amending the operating budget to create and add net funds totaling $0 in the Community Garden at Marsh Oaks Community Center Fund;and WHEREAS,the City of Atlantic Beach did not include the funding for these expenditures in the original adoption of the Fiscal Year 2026-27 Annual Operating Budget and therefore must amend the budget to have suf?cient amounts Within the Community Garden at Marsh Oaks Community Center Fund to fund the expenditures. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2025-26 Operating Budget is hereby amended as follows: $65,000 SECTION 2.This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on ?rst reading this 10thday of August 2026. PASSED by the City Commission on second and ?nal reading this 24thday of August 2026. Fund Balance: Expenditures: Other Contractual Services Ordinance No.20-26-183 Page 1 of 2 COMMUNITY GARDEN AT MARSH OAKS COMMUNITY CENTER FUND ($65,000) Agenda Item #9.A. 10 Aug 2026 Page 198 of 199 ATTEST: Ordinance No.20—Page 2 of 2 Curtis Ford Mayor Donna L.Bartle City Clerk Approved as to form and correctness: Jason Gabriel City Attorney Agenda Item #9.A. 10 Aug 2026 Page 199 of 199