Draft Minutes 012604
6~:
MINUTES
REGULAR CITY COMMISSION MEETING
JANUARY 26, 2004
CITY HALL, S00 SEMINOLE ROAD
Attendance IN ATTENDANCE:
Mayor John Meserve City Manager Jim Hanson
Mayor Pro Tem Richard Beaver City Clerk Maureen King
Commissioner Paul B. Parsons City Attorney Alan C. Jensen
Commissioner Sylvia N. Simmons
Commissioner J. Dezmond Waters III
Call to Order/Pledge Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation
given by Commissioner Parsons, was followed by the Pledge of Allegiance
to the Flag.
Approval of Minutes 1. Approval of the Minutes of the Regular Meeting of
January 12, 2004
~" Commissioner Waters stated that he would like the comments made by
Chief Thompson relative to accident prevention in Town Center included
under the last item on Page 10 of the minutes.
Motion: Approve Minutes of the Regular Meeting of
January 12, 2004 as amended to include comments by Chief Thompson
under the last item on Page 10 of the minutes.
Moved by Simmons, seconded by Waters.
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Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
~,,, Nay: 0
MOTION CARRIED
2. Courtesy of the Floor to Visitors
Bike Paths A. Presentation relative to Bike Paths
Utility Director Kaluzniak reported the city had budgeted $217,650 from
the half-cent sales tax for the bike path project. She indicated that the path
~,. would be designed in-house and would run on the west side of Seminole
Road from Garden Lane to the end of Seminole, and on the north side of
Plaza from Parkside Road to Mayport Road. It was further reported that if
funds were available, an additive alternate to the project would be to
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continue the path on the south side of West Plaza, from Mayport Road to
Orchid Street.
Commissioner Simmons inquired as to the width of the bike path. Utility
Director Kaluzniak stated it would be 5' in width.
Commissioner Beaver expressed concern for the future health of trees near
~„ the bike path and said it would be better to cut the roots than pull them. He
then inquired as to who would oversee the project. Ms. Kaluzniak indicated
that GAI would oversee the project, and she would make his concerns
~„ known at the pre-bid meeting.
Commissioner Waters stated that past experience demonstrated that if the
„^, roots were disturbed on pine trees, they died within five years.
Commissioner Beaver agreed, and suggested it might be better to remove
any pine trees adjacent to the path and replant after completion of the
project.
J.P. Marchioli of 414 Sherry .Drive felt t hat t he b ike p ath s hould b e 6'
.wide. He also commented on the annoying noises on Sherry Drive caused
when cars drive on the reflective plastic street markers installed on the street
or across the decorative crosswalks. He also requested that speed humps be
installed on Sherry Drive, if the Commissioners approved their installation
for traffic calming in the 300 block of Plaza (Item 3B).
3. Unfinished Business from Previous Meeting
City Manager's A. City Manager's Follow-Up Report
Follow-Up Report
City Manager Hanson commented on each item of his written report, which
is attached and made part of this official record as Attachment A.
5th Street and Sherry Drive Sidewalk
City Manager Hanson reported that the sidewalk project was delayed
because he was unable to obtain an appraisal of the property.
'~'" Mayor Meserve stated that he had met with the property owner several
times to discuss the purchase of a small piece of property and they could not
come to a conclusion concerning the transaction. He suggested that the city
' forego the appraisal and reconfigure the corner to allow placement of the
sidewalk entirely on the city right-of--way.
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January 26, 2004 REGULAR COMMISSION MEETING Page 3
Selva Marina Medians
Commissioner Waters inquired if city water was available in the medians
and Utility Director Kaluzniak stated she was not sure if the water lines ran
the length of the medians.
Commissioner Parsons suggested informing the residents of the Selva
Marina. area of the city's beautification matching grant program.
,~ Commissioner Simmons suggested also informing residents of the watering
schedule for trees planted under the city's Adopt A Tree Program. She
noted that an oak tree planted by the JEA had died due to lack of water.
Mayor Meserve thought the median area could become a beautiful park-like
setting and suggested a meandering bike/pedestrian path be built in the
median to dissuade traffic from using it as a crossover. He felt this could be
discussed during strategic planning.
Traffic Calming for the B. Discussion and related action regarding traffic calming for the
300 block of Plaza 300 block of Plaza
Chief T hompson s ummarized h is P laza T raffic Calming R eport, w hick i s
attached and made part of this official record as Attachment B.
Commissioner Waters suggested narrowing the roadway and enlarging the
median park. He thought this would eliminate the need for speed bumps and
noise associated with them.
Commissioner Beaver stated that the decision to install speed bumps on
Plaza was made years ago. He reported that all but one of the citizens who
contacted him favored replacing the speed bumps, and he was in favor of
constructing speed humps.
~'" Commissioner Simmons reported that everyone who contacted her opposed
speed bumps/humps. She felt that there were more serious speeding
problems on Ocean Boulevard, East Coast Drive and Sherry Drive and if
~" speed bumps were approved for Plaza, citizens living on the other streets
would also want them. She indicated that she favored no more than one
speed hump on each side of Plaza.
Commissioner Parsons stated that he received more calls opposing the
speed bumps than in favor of them. He concurred with the suggestion made
"~ by Commissioner Waters.
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Mayor Meserve pointed out that if the park was enlarged, it would eliminate
parking for the residents and he thought a public hearing should be held.
Discussion of the design and cost of a speed hump and extension of the
~„ landscaping ensued. City Manager Hanson explained the speed hump
design and stated they could be designed in-house.
~„ No action was taken. It was the consensus of the Commission that a design
for the speed hump and extension of landscaping, with estimated costs, be
brought back for review before a final decision is made.
Consent Agenda 4. Consent Agenda
Commissioner Parsons requested that Item C be removed from the Consent
Agenda for discussion.
A. Extend the contract with Robert Lawrence Construction for
concrete repairs (Bid No. 0102-10)(City Manager)
B. Extend the contract with Florida Pipe Tech, Inc. for stormwater
system jetting and cleaning (Bid No. 0102-5) (City Manager)
Motion: Approve Consent Agenda Items A and B as presented.
Moved by Parsons, seconded by Waters
~"' Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
"~' MOTION CARRIED
C. Extend annual contract with Tom's Asphalt Repairs, Inc. for
asphalt repairs (Bid No. 0102-9)(City Manager)
Commissioner Parsons questioned whether the work of Tom's Asphalt was
satisfactory and wondered whether the work should be rebid. He' felt the
repairs left too many bumps or sunken places in the streets. Utility Director
Kaluzniak explained problems relating to sub-bases and soil compaction.
Motion: Defer Consent Agenda Items C to the next meeting.
Moved by Parsons, seconded by Simmons.
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
MOTION CARRIED
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January 26 2004 REGULAR COMMISSION MEETING Page 5
Committee Reports 5. Committee Reports
Code Enforcement A. Code Enforcement
Board Report
Curtis Sanders, Chair of the Code Enforcement Board, presented a
comprehensive report on the duties and responsibilities of the Code
Enforcement Board. A copy of Mr. Sander's report is attached and
made part of this official record as Attachment C.
~. Statistical data relative to Florida cities that license and perform annual
inspections of rental properties was also presented. Mr. Sanders
recommended that the Commission consider licensing and requiring
regularly scheduled inspections of rental properties. He recommended
that the City Commission schedule a workshop to discuss this issue.
Commissioner Waters thanked Mr. Sanders for his report and inquired
as to how he envisioned implementation of the inspection program.
Mr. Sanders responded that the City of Gainesville used a lottery
""" system for inspections. He stated he would support appointing a
committee to look into regulation of rental properties.
~"" Mayor Meserve stated that many owner occupied homes, for various
reasons, were in poor condition. He felt this type of inspection was
excessive. He stated that this request was not an agenda item, but the
~"" Commission could bring it back for action, if they wished.
Resolutions 6. Action on Resolutions:
Resolution No. 04-03
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, URGING MEMBERS OF THE FLORIDA
LEGISLATURE TO SUPPORT VARIOUS MUNICIPAL
ISSUES DURING THE 2004 LEGISLATIVE SESSION
Motion: Adopt Resolution 04-03.
There was no discussion.
Moved by Waters, seconded by Parsons
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
~ MOTION CARRIED
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Ordinances 7. Action on Ordinances
None.
Miscellaneous Business 8. Miscellaneous Business
Amendments to City A. Approve amendments to the proposed City Hall expansion
Hall Expansion Project project as follows:
(1) Authorize the City Manager to execute an amendment to
the agreement with PQH Architects for the additional
services related to the expansion project in the amount of
$14,250.00
(2) Authorize a further amendment to the agreement with
PQH Architects to design Phase II interior remodeling
changes for $6,000.00
(3) Authorize amendment to the budget to add the additional
floor space needed to improve the new construction as
recommended for $10,860.00
Motion: Approve amendments 1-3 as recommended.
There was no discussion.
Moved by Simmons, seconded by Waters
Votes:
'~' Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
MOTION CARRIED
GAI Consultants B. Approve an extension of the existing contract with GAI
Contract Extension for Consultants, Inc. for Construction Inspection Services for Public
~"' Inspection Services Works in an amount not to exceed $68,000 (City Manager)
Motion: Approve extension of the existing contract with GAI
"' Consultants, Inc. for Construction Inspection Services for Public
Works in an amount not to exceed $68,000.
'~ Commissioner Parsons suggested that Sid Howell, who was the GAI
inspector for the Core City Project, to be the inspector for projects included
in this contract extension and City Manager Hanson agreed he would be a
good choice.
Moved by Parsons, seconded by Waters
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
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January 26, 2004 REGULAR COMMISSION MEETING Page 7
Nay: 0
MOTION CARRIED
Final Change Order for C. Approve final change order (No. 13) in the Core City
Core City Project Improvement Project in the amount of $17,273.94 (City
Manager)
Motion: Approve final change order (No. 13) in the Core City
Improvement Project in the amount of $17,273.94.
There was no discussion..
Moved by Parsons, seconded by Waters
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
MOTION CARRIED
Paradise Preserve Plat D. Approve Final Subdivision Plat for development of Paradise
Approval Preserve in accordance with PUD Ordinance No. 90-03-181
(City Manager)
Motion: Approve Final Subdivision Plat for development of Paradise
Preserve in accordance with PUD Ordinance No. 90-03-181.
There was no discussion.
Moved by Waters, seconded by Parsons
~" Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
~'"' MOTION CARRIED
9. City Manager
City Manager's Report A. City Manager's Report
City Manager Hanson commented on the following items from his written
report:
• Reported that an emergency purchase order in the amount of
~"~' $15,000 was issued for replacement of electrical switchgear at
Wastewater Treatment Plant #1.
• Reported that the city's annual Campout Under the Stars would be
held on Saturday, February 28`h in Jack Russell Park.
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January 26, 2004 REGULAR COMMISSION MEETING PaEe 8
• Reported that "Skate Into the Future," Oceanside Rotary Club's
fundraiser for the skateboard park, would be held on Saturday,
February 7th at Jack Russell Park.
• Reported that representatives of the three beach cities, the Corps of
En~ineers and Council Member Art Graham had met on January
20t c oncerning b each r enourishment, a nd i t a ppeared t here w ould
be sufficient good sand from offshore sites for the 2005 project.
Concern was expressed that federal funding may not be available for
the project due to the size of the national deficit.
• Reported that the work of the Town Center Parking Committee was
nearing completion and a joint meeting of the elected officials in
Neptune and Atlantic Beach would be scheduled in the near future
to present the report.
In addition to the written report, City Manager Hanson reported on the
following items:
• Reported that 539 citizens took advantage of the weekend
household hazardous waste collection at the City Hall parking
lot.
• Reported that a workshop meeting with the Commission and
~* the Community Development Board to discuss Comprehensive
Plan amendments was tentatively scheduled for 5:00 p.m. on
February Stn
• Reported that the Town Center project had been delayed due to
problems with relocating the historic palm trees. BellSouth has
notified the city that the trees cannot be removed due to their
location near a major telephone line conduit. Early Piety, the
city's arborist, recommended cutting the trees down, grinding
out the stumps and replacing them, but because of their
designation as historic trees, the Tree Board must approve their
destruction
Discussion ensued and it was the consensus of the Commission
that this matter should be considered an emergency and an
amended agenda drafted for the meeting on the 28tH. City
Clerk King confirmed that there was adequate time to notice the
amended agenda.
January 26, 2004 REGULAR COMMISSION MEETING Page 9
Reports/Requests 10. Reports and/or requests from City Commissioners and City
A• City Commissioners Attorney
City Attorney
Commissioner Waters
• Supported the suggestion expressed by Major Jack Quinn in a recent
~ letter that checks issued to assist individuals with payment of their
utility bills should be issued to the utility, not the individual.
• Reported that a letter requesting matching funding from the city
would be coming from citizens working on a beautification project
on 10th Street.
• Felt the city should move ahead with the entire City Hall expansion
and remodeling project.
Commissioner Parsons
• Reported that the Public Art Fact Finding Committee was in the
process of incorporating as a 501(c)(3) corporation and was
planning to hold a social event in April. A logo for the
committee is being designed.
Commissioner Beaver
• Requested that staff check to see if the recently modified signs
located at the Advanced Auto Parts on Atlantic Boulevard and
the Save-A-Ton station on Mayport Road complied with the
new sign ordinance.
~""' • Commented that the police cars being parked at various
locations in the city provided an effective means for speed
reduction.
• Commented that he had listened to the tapes of the
Comprehensive Plan Workshop Meeting he missed, and
'"" wondered if the zoning in the Old Atlantic Beach area could be
changed to preserve its character.
~" • Indicated that he had received inquiries concerning designating
hours to allow dogs to run on the beach without leashes and
requested that this be included on the next agenda for
discussion.
January 26, 2004 REGULAR COMMISSION MEETING Page 10
Commissioner Simmons
~. • Requested that action be taken to change the area known as the
"Core City" to "Old Atlantic Beach."
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• Inquired if sidewalks constructed from asphalt would be more
durable and less expensive than those constructed with
~ concrete.
• Stated that she was aware of some problems with rental
,~, properties in her area and requested further discussion on this
issue by the City Commission.
,~ Mayor Meserve
• Indicated he did not support inspections of rental properties.
• As the beaches representative to the Superbowl Committee, the
Mayor stated it was uncertain if an air show would be held in
conjunction with the 2005 Superbowl. He also noted that as of
this time, there were no "sanctioned events" and no funding
would be provided for such events when sanctioned.
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Adjournment There being no further discussion, the Mayor declared the meeting
adjourned at 9:07 p.m.
John Meserve, Mayor/Presiding Officer
ATTEST:
Maureen King
Certified Municipal Clerk