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Draft Minutes 012604 6~: MINUTES REGULAR CITY COMMISSION MEETING JANUARY 26, 2004 CITY HALL, S00 SEMINOLE ROAD Attendance IN ATTENDANCE: Mayor John Meserve City Manager Jim Hanson Mayor Pro Tem Richard Beaver City Clerk Maureen King Commissioner Paul B. Parsons City Attorney Alan C. Jensen Commissioner Sylvia N. Simmons Commissioner J. Dezmond Waters III Call to Order/Pledge Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation given by Commissioner Parsons, was followed by the Pledge of Allegiance to the Flag. Approval of Minutes 1. Approval of the Minutes of the Regular Meeting of January 12, 2004 ~" Commissioner Waters stated that he would like the comments made by Chief Thompson relative to accident prevention in Town Center included under the last item on Page 10 of the minutes. Motion: Approve Minutes of the Regular Meeting of January 12, 2004 as amended to include comments by Chief Thompson under the last item on Page 10 of the minutes. Moved by Simmons, seconded by Waters. ±,. Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve ~,,, Nay: 0 MOTION CARRIED 2. Courtesy of the Floor to Visitors Bike Paths A. Presentation relative to Bike Paths Utility Director Kaluzniak reported the city had budgeted $217,650 from the half-cent sales tax for the bike path project. She indicated that the path ~,. would be designed in-house and would run on the west side of Seminole Road from Garden Lane to the end of Seminole, and on the north side of Plaza from Parkside Road to Mayport Road. It was further reported that if funds were available, an additive alternate to the project would be to ~. w. ~ January 26, 2004 REGULAR COMMISSION MEETING Page 2 continue the path on the south side of West Plaza, from Mayport Road to Orchid Street. Commissioner Simmons inquired as to the width of the bike path. Utility Director Kaluzniak stated it would be 5' in width. Commissioner Beaver expressed concern for the future health of trees near ~„ the bike path and said it would be better to cut the roots than pull them. He then inquired as to who would oversee the project. Ms. Kaluzniak indicated that GAI would oversee the project, and she would make his concerns ~„ known at the pre-bid meeting. Commissioner Waters stated that past experience demonstrated that if the „^, roots were disturbed on pine trees, they died within five years. Commissioner Beaver agreed, and suggested it might be better to remove any pine trees adjacent to the path and replant after completion of the project. J.P. Marchioli of 414 Sherry .Drive felt t hat t he b ike p ath s hould b e 6' .wide. He also commented on the annoying noises on Sherry Drive caused when cars drive on the reflective plastic street markers installed on the street or across the decorative crosswalks. He also requested that speed humps be installed on Sherry Drive, if the Commissioners approved their installation for traffic calming in the 300 block of Plaza (Item 3B). 3. Unfinished Business from Previous Meeting City Manager's A. City Manager's Follow-Up Report Follow-Up Report City Manager Hanson commented on each item of his written report, which is attached and made part of this official record as Attachment A. 5th Street and Sherry Drive Sidewalk City Manager Hanson reported that the sidewalk project was delayed because he was unable to obtain an appraisal of the property. '~'" Mayor Meserve stated that he had met with the property owner several times to discuss the purchase of a small piece of property and they could not come to a conclusion concerning the transaction. He suggested that the city ' forego the appraisal and reconfigure the corner to allow placement of the sidewalk entirely on the city right-of--way. ,~. ~* January 26, 2004 REGULAR COMMISSION MEETING Page 3 Selva Marina Medians Commissioner Waters inquired if city water was available in the medians and Utility Director Kaluzniak stated she was not sure if the water lines ran the length of the medians. Commissioner Parsons suggested informing the residents of the Selva Marina. area of the city's beautification matching grant program. ,~ Commissioner Simmons suggested also informing residents of the watering schedule for trees planted under the city's Adopt A Tree Program. She noted that an oak tree planted by the JEA had died due to lack of water. Mayor Meserve thought the median area could become a beautiful park-like setting and suggested a meandering bike/pedestrian path be built in the median to dissuade traffic from using it as a crossover. He felt this could be discussed during strategic planning. Traffic Calming for the B. Discussion and related action regarding traffic calming for the 300 block of Plaza 300 block of Plaza Chief T hompson s ummarized h is P laza T raffic Calming R eport, w hick i s attached and made part of this official record as Attachment B. Commissioner Waters suggested narrowing the roadway and enlarging the median park. He thought this would eliminate the need for speed bumps and noise associated with them. Commissioner Beaver stated that the decision to install speed bumps on Plaza was made years ago. He reported that all but one of the citizens who contacted him favored replacing the speed bumps, and he was in favor of constructing speed humps. ~'" Commissioner Simmons reported that everyone who contacted her opposed speed bumps/humps. She felt that there were more serious speeding problems on Ocean Boulevard, East Coast Drive and Sherry Drive and if ~" speed bumps were approved for Plaza, citizens living on the other streets would also want them. She indicated that she favored no more than one speed hump on each side of Plaza. Commissioner Parsons stated that he received more calls opposing the speed bumps than in favor of them. He concurred with the suggestion made "~ by Commissioner Waters. e•* ,~„ January 26, 2004 REGULAR COMMISSION MEETING Page 4 Mayor Meserve pointed out that if the park was enlarged, it would eliminate parking for the residents and he thought a public hearing should be held. Discussion of the design and cost of a speed hump and extension of the ~„ landscaping ensued. City Manager Hanson explained the speed hump design and stated they could be designed in-house. ~„ No action was taken. It was the consensus of the Commission that a design for the speed hump and extension of landscaping, with estimated costs, be brought back for review before a final decision is made. Consent Agenda 4. Consent Agenda Commissioner Parsons requested that Item C be removed from the Consent Agenda for discussion. A. Extend the contract with Robert Lawrence Construction for concrete repairs (Bid No. 0102-10)(City Manager) B. Extend the contract with Florida Pipe Tech, Inc. for stormwater system jetting and cleaning (Bid No. 0102-5) (City Manager) Motion: Approve Consent Agenda Items A and B as presented. Moved by Parsons, seconded by Waters ~"' Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 "~' MOTION CARRIED C. Extend annual contract with Tom's Asphalt Repairs, Inc. for asphalt repairs (Bid No. 0102-9)(City Manager) Commissioner Parsons questioned whether the work of Tom's Asphalt was satisfactory and wondered whether the work should be rebid. He' felt the repairs left too many bumps or sunken places in the streets. Utility Director Kaluzniak explained problems relating to sub-bases and soil compaction. Motion: Defer Consent Agenda Items C to the next meeting. Moved by Parsons, seconded by Simmons. Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED .+. ~. January 26 2004 REGULAR COMMISSION MEETING Page 5 Committee Reports 5. Committee Reports Code Enforcement A. Code Enforcement Board Report Curtis Sanders, Chair of the Code Enforcement Board, presented a comprehensive report on the duties and responsibilities of the Code Enforcement Board. A copy of Mr. Sander's report is attached and made part of this official record as Attachment C. ~. Statistical data relative to Florida cities that license and perform annual inspections of rental properties was also presented. Mr. Sanders recommended that the Commission consider licensing and requiring regularly scheduled inspections of rental properties. He recommended that the City Commission schedule a workshop to discuss this issue. Commissioner Waters thanked Mr. Sanders for his report and inquired as to how he envisioned implementation of the inspection program. Mr. Sanders responded that the City of Gainesville used a lottery """ system for inspections. He stated he would support appointing a committee to look into regulation of rental properties. ~"" Mayor Meserve stated that many owner occupied homes, for various reasons, were in poor condition. He felt this type of inspection was excessive. He stated that this request was not an agenda item, but the ~"" Commission could bring it back for action, if they wished. Resolutions 6. Action on Resolutions: Resolution No. 04-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, URGING MEMBERS OF THE FLORIDA LEGISLATURE TO SUPPORT VARIOUS MUNICIPAL ISSUES DURING THE 2004 LEGISLATIVE SESSION Motion: Adopt Resolution 04-03. There was no discussion. Moved by Waters, seconded by Parsons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 ~ MOTION CARRIED ~• ~, January 26, 2004 REGULAR COMMISSION MEETING PaEe 6 Ordinances 7. Action on Ordinances None. Miscellaneous Business 8. Miscellaneous Business Amendments to City A. Approve amendments to the proposed City Hall expansion Hall Expansion Project project as follows: (1) Authorize the City Manager to execute an amendment to the agreement with PQH Architects for the additional services related to the expansion project in the amount of $14,250.00 (2) Authorize a further amendment to the agreement with PQH Architects to design Phase II interior remodeling changes for $6,000.00 (3) Authorize amendment to the budget to add the additional floor space needed to improve the new construction as recommended for $10,860.00 Motion: Approve amendments 1-3 as recommended. There was no discussion. Moved by Simmons, seconded by Waters Votes: '~' Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED GAI Consultants B. Approve an extension of the existing contract with GAI Contract Extension for Consultants, Inc. for Construction Inspection Services for Public ~"' Inspection Services Works in an amount not to exceed $68,000 (City Manager) Motion: Approve extension of the existing contract with GAI "' Consultants, Inc. for Construction Inspection Services for Public Works in an amount not to exceed $68,000. '~ Commissioner Parsons suggested that Sid Howell, who was the GAI inspector for the Core City Project, to be the inspector for projects included in this contract extension and City Manager Hanson agreed he would be a good choice. Moved by Parsons, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve ~. January 26, 2004 REGULAR COMMISSION MEETING Page 7 Nay: 0 MOTION CARRIED Final Change Order for C. Approve final change order (No. 13) in the Core City Core City Project Improvement Project in the amount of $17,273.94 (City Manager) Motion: Approve final change order (No. 13) in the Core City Improvement Project in the amount of $17,273.94. There was no discussion.. Moved by Parsons, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Paradise Preserve Plat D. Approve Final Subdivision Plat for development of Paradise Approval Preserve in accordance with PUD Ordinance No. 90-03-181 (City Manager) Motion: Approve Final Subdivision Plat for development of Paradise Preserve in accordance with PUD Ordinance No. 90-03-181. There was no discussion. Moved by Waters, seconded by Parsons ~" Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 ~'"' MOTION CARRIED 9. City Manager City Manager's Report A. City Manager's Report City Manager Hanson commented on the following items from his written report: • Reported that an emergency purchase order in the amount of ~"~' $15,000 was issued for replacement of electrical switchgear at Wastewater Treatment Plant #1. • Reported that the city's annual Campout Under the Stars would be held on Saturday, February 28`h in Jack Russell Park. ~. ~. pow January 26, 2004 REGULAR COMMISSION MEETING PaEe 8 • Reported that "Skate Into the Future," Oceanside Rotary Club's fundraiser for the skateboard park, would be held on Saturday, February 7th at Jack Russell Park. • Reported that representatives of the three beach cities, the Corps of En~ineers and Council Member Art Graham had met on January 20t c oncerning b each r enourishment, a nd i t a ppeared t here w ould be sufficient good sand from offshore sites for the 2005 project. Concern was expressed that federal funding may not be available for the project due to the size of the national deficit. • Reported that the work of the Town Center Parking Committee was nearing completion and a joint meeting of the elected officials in Neptune and Atlantic Beach would be scheduled in the near future to present the report. In addition to the written report, City Manager Hanson reported on the following items: • Reported that 539 citizens took advantage of the weekend household hazardous waste collection at the City Hall parking lot. • Reported that a workshop meeting with the Commission and ~* the Community Development Board to discuss Comprehensive Plan amendments was tentatively scheduled for 5:00 p.m. on February Stn • Reported that the Town Center project had been delayed due to problems with relocating the historic palm trees. BellSouth has notified the city that the trees cannot be removed due to their location near a major telephone line conduit. Early Piety, the city's arborist, recommended cutting the trees down, grinding out the stumps and replacing them, but because of their designation as historic trees, the Tree Board must approve their destruction Discussion ensued and it was the consensus of the Commission that this matter should be considered an emergency and an amended agenda drafted for the meeting on the 28tH. City Clerk King confirmed that there was adequate time to notice the amended agenda. January 26, 2004 REGULAR COMMISSION MEETING Page 9 Reports/Requests 10. Reports and/or requests from City Commissioners and City A• City Commissioners Attorney City Attorney Commissioner Waters • Supported the suggestion expressed by Major Jack Quinn in a recent ~ letter that checks issued to assist individuals with payment of their utility bills should be issued to the utility, not the individual. • Reported that a letter requesting matching funding from the city would be coming from citizens working on a beautification project on 10th Street. • Felt the city should move ahead with the entire City Hall expansion and remodeling project. Commissioner Parsons • Reported that the Public Art Fact Finding Committee was in the process of incorporating as a 501(c)(3) corporation and was planning to hold a social event in April. A logo for the committee is being designed. Commissioner Beaver • Requested that staff check to see if the recently modified signs located at the Advanced Auto Parts on Atlantic Boulevard and the Save-A-Ton station on Mayport Road complied with the new sign ordinance. ~""' • Commented that the police cars being parked at various locations in the city provided an effective means for speed reduction. • Commented that he had listened to the tapes of the Comprehensive Plan Workshop Meeting he missed, and '"" wondered if the zoning in the Old Atlantic Beach area could be changed to preserve its character. ~" • Indicated that he had received inquiries concerning designating hours to allow dogs to run on the beach without leashes and requested that this be included on the next agenda for discussion. January 26, 2004 REGULAR COMMISSION MEETING Page 10 Commissioner Simmons ~. • Requested that action be taken to change the area known as the "Core City" to "Old Atlantic Beach." • • Inquired if sidewalks constructed from asphalt would be more durable and less expensive than those constructed with ~ concrete. • Stated that she was aware of some problems with rental ,~, properties in her area and requested further discussion on this issue by the City Commission. ,~ Mayor Meserve • Indicated he did not support inspections of rental properties. • As the beaches representative to the Superbowl Committee, the Mayor stated it was uncertain if an air show would be held in conjunction with the 2005 Superbowl. He also noted that as of this time, there were no "sanctioned events" and no funding would be provided for such events when sanctioned. ~. Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 9:07 p.m. John Meserve, Mayor/Presiding Officer ATTEST: Maureen King Certified Municipal Clerk