Planning & Buildingb
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Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Revenues:
General Fund Resources
C.D.B.G.
Tree Protection
Total Revenues
Expenses:
Planning and Zoning
C.D.B.G.
Building
Tree Protection
Total Expenses
Resource Allocation:
Personal Services
Operating Expenses
Capital Outlay
Transfers
Total Resource Allocation:
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
344,660 442,895 450,990 464,399 13,409
318,765 139,229 180,658 141,316 (39,342)
1,939 37,225 5,616 3,000 (2,616)
865,364 619,349 837,284 608,715 (28,549)
93,678 131,365 129,410 128,521 (889)
318,765 139,229 180,658 141,316 (39,342)
250,982 311,531 321,580 335,878 14,298
20,783 5,220 25,841 7,000 (18,841)
884,208 587,344 857,489 812,715 (44,774)
278,600 351,258 345,686 403,349 57,663
245,613 95,328 159,573 95,050 (64,523)
159,995 140,758 152,230 114,316 (37,914)
884,208 587,344 857,489 812,715 (44,774)
Summary of Authorized Positions
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Planning and Zoning
Community Development Director
Building Permits Technician /Clerk II
Building
Building Official
Deputy Building Official
Building Permits Technician /Clerk II
Receptionist /Permits Clerk (2 Part Time)
Painter II
Painter I
Total
0.50
~nn~_~nn~ ~nnR_~nnd
1.00 1.00
0.50 0.50
1.50 1.50
1.00 1.00
1.00 1.00
0.50 0.50 0.50
0.00 2.00
1.00 1.00
1.00 1.00
4.50 8.50
8.00 8.00
58
Planning and Zoning
Code: 001-1005-515
Purr~ose•
The Planning, Zoning and Community Development Department administers zoning and land
use related functions of the City including: implementation of the Comprehensive Plan; review
of applications for Development Permits to verify consistency with land development regulations
and the Comprehensive Plan; compliance with requirements of State Growth Management laws;
proposes amendments to city land use regulations as appropriate; and implement studies,
programs, and special projects as directed by City Manager and City Commission. The
Department also serves as City liaison with Northeast Florida Regional Planning Council and
Department of Community Affairs and other State and Federal regulatory agencies as
appropriate, and provides staff support to Community Development Board. Performs all
administrative functions associated with department activities and objectives.
Key Objectives:
• Proceed with preparation of amendments to 1990 Comprehensive Plan, including both
adoption document and Future Land Use Map now that EAR has been completed and
approved by State.
• Propose and adopt additional general "glitch" revisions to Zoning and Land
Development Regulations.
• Secure funding for construction of first phase of bikeway project.
• Mayport Road improvements -- Maintain current level of Code Enforcement; assist with
Duval County initiated CRA process as appropriate; continue to coordinate and support
efforts of Mayport Waterfront's Partnership; continue to coordinate with FDOT and
MPO through access management study process to support funding and development of
median construction and right-of--way enhancements.
Issues, Trends and Highlights:
• The amended Zoning, Subdivision and Land Development Regulations became effective
January Ol, 2002. No significant issues or problems with new regulations. (Two new
duplexes constructed in area rezoned from RG-1 to RS-2 in the additional time provided.)
• Completed revisions and adopted the Evaluation and Appraisal Report. Revised EAR
approved by and Department of Community Affairs.
• Completed revisions to Chapter 17, Sign Regulations.
• Completed revisions to Chapter 24, Article IV, Subdivision Regulations.
• Adopted new regulations to address commercial corridors (Mayport Road and Atlantic
Boulevard.)
• Completed new zoning maps with assistance from GIS staff.
• Design for first phase of bikeway project completed with assistance from Department of
Public Works. Funding to be addressed during budget process. Will continue to seek
grant funds; however, potential for either State or Federal funding sources for this type of
project seems limited at this time. Will continue to work with FDOT and MPO to
support provision for bike path along Mayport Road in conjunction with other roadway
improvements.
59
General Fund
Planning and Zoning
Actual Actual Estimate Budget Increase II
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERYCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memt~erships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
'I DMSION TOTALS
48,453 67,174 64,700 69,588 4,888
201 122 200 (200)
12,872 324 300 (300)
81,528 67,620 65,200 69,588 4,388
4,288 5,503 4,988 5,324 336
8,503 7,571 7,926 8,117 191
3,548 13,262 14,778 15,564 786
248 285 373 378 5
18,587 28,821 28,085 29,383 1,318
78,113 94,241 93,285 98,971 5,708
157 16,561 15,000 15,000 0
400 500 500 0
50 50 0
610 501 500 650 150
198 11 200 200 0
100 1,950 1,850
2,330 4,206 3,027 3,000 (27)
1,307 100 100 0
787 566 824 800 (24)
549 3,267 2,000 4,300 2,300
930 2,446 2,584 3,000 416
8,697 9,166 11,260 (11,260)
15,585 37,123 38,145 29,550 (8,595)
0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
93,678 131,365 129,410 128,521 (889)
60
Community Development Block Grant Fund
Code: 110-1005-515
Purr~ose•
To provide funding for eligible Community Development Block Grant (CDBG) projects and
activities that serve low and moderate income persons and neighborhoods within that area of
the City designated as the CDBG Project Area. Federal HIJD funds are awarded to the City
of Atlantic Beach in accordance with the terms of an Interlocal Agreement with the City of
Jacksonville.
Key Objectives:
Continue to fund infrastructure improvements with project area, with a focus on provision of
central water and sewer services, sidewalks, street paving and other neighborhood
improvements that enhance the physical character of neighborhoods and improve the quality
of life within the overall CDBG project area.
Issues, trends and Highlights
Projects using Fiscal Year 2002-03 grant funds will substantially complete redevelopment of
the Donner neighborhood area, including street paving, street lights, sidewalks and water and
sewer. Improvements made with CDBG funds have generated significant reinvestment in the
Donner area and the Jordan Park area. Avery substantial level of private sector and non-
profit (Beaches Habitat) housing development continues to occur within the western portions
of the City. 2003-04 grant funds will correct several drainage and stormwater problems
within the CDBG target area, and a small amount of housing rehabilitation will be continued.
Workload Data•
The Community Development Block Grant program is administered by the Community
Development Director with assistance from the Deputy Finance Director in the preparation of
reimbursement requests and financial accounting requirements. The expenditure of these
funds requires the City to have an annual audit performed, verifying compliance with
applicable federal regulations.
61
Community Development Block Grant
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
Cash Forward 0 0 0 0 0
Revenues
Grant Proceeds 318,765 139,229 180,658 141,316 (39,342)
Total Reveunes 318,785 139,229 180,658 141,316 (39,342)
Other Financing Sources
Total Resources 318,785 139,229 180,658 141,318 (39,342)
I ExpeC.D.B.G. Programs 318,765 139,229 180,658 141,316 (39,342) I~
DMSION TOTALS 318,765 139,229 180,858 141,316 (39,342)
Other Financing Uses 0
Ending Cash 0 0 0 0 0
Totat Expenses and Cash 318,785 139,229 180,658 141,316 (39,342)
Resource Allocation
Personal Services 39,941 30,000 0 0 0
Operating F~enses 137,256 2,392 32,151 30,000 (2,151)
Capital Outlay 141,568 106,837 148,507 111,316 (37,191)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
318,765 139,229 180,858 141,316 (39,342)
62
Community Development Block Grant
Divisional Expenditures
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 29,082 19,987 0
Overtime 898 988 0
Special Pay 1,611 1,707 0
Sub-Total 31,591 22,682 0 0 0
Benefits
FICA 1,787 1,484 0
Pension 2,428 1,835 0
Health and Life Insurance 2,654 2,940 0
Worker and Unemploy Comp 1,481 1,059 0
Sub-Total 8,350 7,318 0 0 0
Total Wages and Benefits 39,941 30,000 0 0 0
OPERATING EXPENSES
Professional Services
Contract Services 2,500 3,500 (3,500)
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies 277 0
Operating Supplies 2,217 0
Books, Training, Memberships
Aid to Private Citizens 134,479 175 28,651 30,000 1,349
Total Operating Expenses 137,256 2,392 32,151 30,000 (2,151)
CAPITAL OUTLAY
Land
Buildings 0
Infrastructure Improvements 139,158 105,670 136,396 111,316 (25,080)
VehiGes
Equipment 2,410 1,167 12,111 (12,111)
Total Capital Outlay 141,568 106,837 148,507 111,316 (37,191)
DEBT SERVICE
Prinapal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DMSION TOTALS 318,765 139,229 180,858 141,316 (39,342)
63
Building
Code: 001-1008-524
Purpose:
The Building Department is responsible for ensuring development proposals comply with
zoning codes and ordinances, regulations and standards set forth by the City and other
regulatory bodies. Also, the department reviews building plans and oversees the City
permit issuance process, performs prompt and thorough inspections at various stages of
construction, and investigates complaints and enforces building code violations. The
department is also responsible for painting related building and structure maintenance.
Key Objectives:
• Maintain certification program
• Increase Insurance Service Organization Rating from 4 to 3
• Permitting On-line
• Maintain review/inspection program of City owned property
• Review and evaluate building permit fees
• Pursue condemnation program of identified locations
• Increase public awareness of building code
Issue, Trends and Highlights:
• Coordinate with Public Works inspecting sewer/water systems
• Building maintenance program to create scheduled painting for all City structures and
other appurtenances
• Assist in the Renovation and Expansion project for City Hall.
Workload Data
Activi Est. FY-03 FY-02 FY-O1
Permits Reviewed and Issued 2,170 3,200 2,555
Plan Reviews 1,224 1106 918
Inspections *4,368 4,000 3,515
* Additional inspections for roofing, doors, windows and garage doors required by
Florida Building Code as of March 2002.
64
General Fund
Building
Actual Actual Estimate Budget Increase I
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Panting and Publishing
Advertising and Prornotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
VehiGes
Equipment
Total Capital Outlay
DEBT SERVICE
Panapal
Interest
Other
Total Debt Service
105,506 141,405 139,000 186,226 47,226
1,036 909 1,200 300 (900)
6,030 7,499 13,000 7,900 (5,100)
112,572 149,813 153,200 194,426 41,226
9,124 10,936 11,720 14,874 3,154
15,822 16,482 18,582 24,088 5,506
11,857 36,959 49,372 50,092 720
11,171 12,827 19,547 20,898 1,351
47,974 77,204 99,221_ 109,952 10,731
180,546 227,017 252,421 304,378 51,957
649
31,313
173
2,583
97
589
8,115
183
3,114
259
800
5,000
100
3,000
150
1,200 400
3,600 (1,400)
100 0
4,000 1,000
150 0
21 0
6,306 8,628 11,618 3,350 (8,268)
6,270 903 3,000 3,000 0
100 100 0
923 980 800 1,000 200
8,518 6,324 7,747 8,300 553
982 4,503 3,700 3,700 0
14,195 16,975 29,421 (29,421)
72,009 50,593 65,436 28,500 (36,938)
14,387 18,781 0
4,040 15,140 3,723 3,000 (723)
18,427 33,921 3,723 3,000 (723)
0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DMSION TOTALS 250,982 311,531 321,580 335,878 14,298
65
Tree Protection Fund
Code: 112-1005-537
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances
governing protected trees and landscaping requirements. Funding sources will include
contributions, donations, and permit proceeds for tree removal and site clearings
(mitigation). The funds generated aze to be used for planting of trees within the City of
Atlantic Beach.
Key Objectives:
• To promote the health, safety, welfare and general well-being of the citizens of Atlantic
Beach, through the preservation of natural plant communities, the installation of
landscaping, and the protection of trees on public and private property
• To promote the conservation of energy and limited fresh water resources by encouraging
the planting of natural or cultivated areas and planting trees
• To promote and improve the aesthetic integration of natural and man-made environments
in order to reduce the harmful effects of development and use on vegetation; and,
thereby, improve the quality of life through the abatement of noise, glare, dust, and air
pollution
Issues, Trends and Highlights:
Use available tree mitigation funds annually to re-establish canopy on private property
through Beautification Committee tree giveaway program
Trees planted on Seminole Road. Reseazching other azeas for planting.
Workload Data:
• These funds aze requested through the City Commission as projects azise and meet the
requirements of the ordinance. They aze primarily expended under the recommendations
of the Tree Conservation Boazd, the Beautification Advisory Committee and the City
Manager. The past use of this fund has been minimal, but should increase some as the
knowledge of the uses and size of the fund grows.
66
Tree Protection Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
Cash Forward 22,009 3,166 35,171 14,946 (20,225)
Revenues
Tree Mitigation Proceeds 1,939
Contributions/Donations 37,225 5,616 3,000 (2,616)
Total Reveunes 1,939 37,225 # 5,616 # 3,000 ~ (2,616)
'~ Other Financing Sources 1
Total Resources 23,949 40,391 40,787 17,946 (22,841)
Expenditures
Contract Services 20,783 4,750 24,341 7,000 (17,341)
Operating supplies 470 1,500 (1,500)
DMSION TOTALS 20,783 5,220 25,841 7,000 (18,841)
Other Financing Uses
Ending Cash 3,166 35,171 14,948 10,946 (4,000)
Total Expenses and Cash 23,949 40,391 40,787 17,948 (22,841)
Resource Allocation
Personal Services 0 0 0 0 0
Operating F~enses 20,783 5,220 25,841 7,000 (18,841)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
20,783 5,220 25,841 7,000 (18,841)
67