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Annual Budget for 1991 - 1992i a ~' CITY OF ATLANTIC BEACH ~~ r c ANNUAL OPERATING BUDGET ~' 1991 - 1992 C i .. t: CITY OF ATLANTIC BEACH ANNUAL OPERATING BUDGET 1991-92 INDEX City Manager's Memorandum ..................................ppl-2 Finance Director's Memorandum.. ..... ....................3-5 .... Graphs of Budgeted Revenues and Expenditures .................6-7 ~ Budget Resolutions.. ......8-9 Interfund Transfer Flowchart ............................•... .10 Summary of Revenues, Expenditures & Balances ..................ll r, Summary by Fund Type ................................ .........12 Summary of Revenues, Expenditures & Balances-General•Fund.....13 ~• Summary of General Fund Revenues ..............................14 General Government .........................................15-17 I"I Legislative.. .18-20 l: Executive ..................................................21-24 Finance ....................................................25-27 ~ Legal.. .........................................28-30 l' Planning.&.Zoning ..........................................31-33 Code Enforcement Board .....................................34-36 City Clerk .................................................37-40 I Police .....................................................41-43 • Fire .. ....................................................44-46 Building .. ...............................................47-49 Public Works ... ...........................................50-52 Parks & Recreation .........................................53-56 Interfund Transfers ........................................57-59 Equipment Maintenance ......................................60-62 ~' Miscellaneous Grant .. .......................::::::::::::.63-66 Convention Development•Tax Fund ............... .67-70 Recreation Grant....... .................................71-74 r Local Option Gas Tax Fund .::::::::::::::::::::::::::::::::•75-78 11 Paving and Drainage Fund.. •79-82 Debt Service.. ...... ..................................83-86 ~- Capital Projects-General ...................................87-90 `~ Capital Pro3ects-Section H .................... .............91-94 Capital Projects-Beach Avenue ................. .............95-98 Water Operations .............................. ............99-103 r ~i Sewer Operations ........................ .104-107 l ••...• Sewer Operations-Renewal & Replacement.. •..•.•.••. .108-110 Sewer Plant Construction ...................... ...........111-113 ' ^ Sanitation.. . .114-117 ~~ Fund .......................... Buccaneer Water ...........118-121 • Buccaneer Sewer Fund .......................... ...........122-125 .- Oak Harbor Water Fund ......................... ...........126-129 l Oak Harbor Sewer Fund ......................... ...........130-133 Stormwater Utility ............................ ...........134-137 Police Trust Fund ............................. ...........138-143 ^, ~: CITY OF ~aKti.'c beach - ~lazcda 800 SETfINOLE ROAD ATLANTIC BEACH, FLARII)A J223}5455 TELEPHONE (904) 7AZ5800 FAX (90Q) 24'f5805 August 16, 1991 Honorable Mayor City Commission Members Atlantic Beach, Florida Dear Mayor and City Commission Members: Herewith submitted for your consideration is the proposed 1991/92 fiscal year budget for the City of Atlantic Beach, Florida. A few months ago department directors received forms and instructions for completing their respective budgetary requests for the ensuing fiscal year. Finance Director Harry Royal and his assistant Rari Roberts have been in the process of compiling the data received into a comprehensive document. This office has reviewed this information with our Finance Department and proposed necessary revisions as a means to ensure compatibility of expenditures with revenues. On the whole, I believe our department directors have done a very creditable job in terms of balancing requests with the reality of our economic situation. Please be advised, no restrictions were placed upon our departments in terms of limiting expenditure requests - we'did not want to hinder a free-flowing and comprehensive view of our municipality and its programs. No revenue data was available to our departments and therefore it was not unanticipated that expenditures exceeded available monies. However, the Finance Director and City Manager have proceeded to reduce expenditures as a means to balance the same with available revenues. Our proposals are submitted for your evaluation, amendment and/or approval. The 1991/92 fiscal year budget is extremely tight. One might refer to its nature as "putting on the brakes". The document reflects the same millage levy (2.6624) as in effect with the 1990/91 fiscal year budget and a slight decrease in debt service (.1035). Last year, we had to utilize $248,835 of reserve funds to finance part of the general fund budget. This year no money was taken from the general fund, in fact a modest balance is provided for. This, coupled with our economic condition, has made for the most restricted budget I have ever worked on in my twenty years of municipal government. however, this office felt fiscal restraint and responsibility should be the philosophy and practice followed by this City government particularly for this fiscal year. Hopefully next year we'll enjoy some latitude in which to make up for some of our needs. The budget submitted for your review and action is a no nonsense, status quo financial document. We will be operating on an -]- extremely tight margin and will make every effort possible [o live within our means and hopefully avoid unexpected expenditures during this twelve month period. Most of [he items submitted by our departments in terms of capital expenditures are justified in my estimation, however we simply could no[ afford•to proceed under t}~e current economic conditions. As 'a result, we are- preparing and. submitting to you a capital improvement program projecting needed capital expenses over a five year period along, with recommended revenue sources for their acquisition. We ask you to adopt this plan keeping, in mind~you always have-the right to amend it as conditions and your policies may dictate. Our goal is [o establish a program wherein as capital expenditures are retired additional purchases/pro,7ects are proposed thereby alleviating the fluctuating cycle of expenditures .making budgeting so very difficult. The same thing applies to our own homes and businesses - we simply do not go out and make a large purchase without planning for the same vis-a-vis our income (at;~ least not very often). The same applies to our business of municipal government. • We need [o advise you of several assumptions made for completion of the FY 91/92 budget. As you ,all know, within the enterprise funds, certain higher rates must be ,considered in ,order to- finance anticipated and needed ,expenditures for the future., This involves the ,area ~of our water, and wastewater enterprises. Additionally, return on investments ,have been made to the general fund as a .means of fairly reflecting the benefit of investing general. funds into an enterprise. We are also showing the realization of our stormwater utility with the basic rate of $3 per month per ERU. A number of our general fund expenditures have been relegated to .this account as an appropriate expense in this enterprise. Finally, salary schedules, have been frozen although step increases are proposed based upon merit. All these matters are subject to your concurrence of course and we will abide by your .directives accordingly. It goes without saying, this past year has been a;challenge to all of us not only in the public realm but private as well. You as the elected representatives of our citizens are to be commended for serving in such a difficult time. It certainly is not an easy task balancing requests for service versus diminishing revenue sources and cries for conservatism. In fact, a no win situation. But we are grateful to you, those who have agreed to take a stand and do their very best to make Atlaatic Beach the outstanding community it is today. And finally, please accept my appreciation for the many hours you have spent not only on this financial instrument but the other business activities of our municipal government. You. have my deepest respect and admiration. Sincerely,, vim`/ ~ G~~!~~i~~tt Kim D. Leinbach ~ City Manager KDL/dst~ -2- !^! f ll August 24,1990 ~ Toy The Honorable Mayor and City Commissioners From: Harry E. Royal, Finance Director r I have prepared a brief overview of the budget which includes a description of the various funds used by the City, a short explanation as to a certain problem encountered in the budgetary process, as well as a . description of the overhead allocation process incorporated into the budget. The City has the following types of fundsi 1. GENERAL FUND is to account for all financial r revenues and expenditures except those required to be accounted for in other type funds. A summary of the General Fund revenues is shown on Page 14. and the expenditures would include all of those departments between Pages 15 through 62. 2. SPECIAL REVENUE FUNDS are used to account for the proceeds of specific revenue sources (other than ~. special assessments, expendable trusts. or for major capital projects) that are legally • restricted to expenditure for specified purposes. These funds are shown on Pages 63-82. 3. DEBT SERVICE FUND is used to account for the accumulation of resources for, and the payment of, r! general long-term debt principal and interest. This fund is shown on Pages 83-86 and 1t is used to account for the City's general obligation bonds and that portion of the municipal loan related to the construction of the public safety building and other non-enterprise fund uses of the municipal loan monies. 1, -3- r 4. CAPZTAT, PROJECTS FUND is used to account for financial resources to be expended for the acquisition or construction of major capital facilities other than those financed by proprietary funds: This fund is•shown on • Pages 87-98. , 5. PROPRIETARY FUNDS (Enterprise Funds) are used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be finance or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income 'is appropriate for capital maintenance, public policy, management control, accountability; or other purposes:' ' The enterprise funds included in the City's budget are as follows: (a) City Water Fund-Pages 99-103. (b) City Sewer•Fund-Pages 104-113. ~ 1. (c) City Sanitation Fund-Pages '314-117. ••• _ _. ~- (d) Buccaneer Water Fund-Pages 118-121. t (e) Buccaneer Sewer Fund-Pages 122-125. (f) Oak Harbor Water`Fund-Pages 126-129. ' (g) Oak Harbor Sewer'Fund-Pages 130-133. (i) Stormwater Utility Pages 134-137. ,~ r -4- r 6. FIDUCIARY FUNDS (Trust and Agency Funds) are used to account for assets held by a governmental unit in a trustee capacity and/or as an agent for individuals, private organizations, other governmental units, and/or other funds. The only City fund of this type is the Police Trust fund shown on Pages 138 through 143. Zt is used to account for training monies received pursuant to Chapter 945, Florida Statutes, and any confiscated monies received pursuant to Section 932, Florida Statutes. r. 1 1. f ~. 1rr+ 1. G 1. -5- r, ~: 0 N O O F- O ~~ ¢m W m a fq iR O _O N m J N m ~m W C7 O ~~ V N U ~+ ~ Q x `= W Qv m ~ ~~ ~~ U ~ F- Z Z W ...i >a W LL ~ ~ p b } H ~ U zo z ° rR a m ~ .o wa o ~ ~~WN W m LL ~ ~ ~ Q W W N M ~ H ~ W O Z = fA fn V ~-- X U ~ ~ -~ z ¢ ~<z Q N WO ~ ~ ~ O LL F"' UJ O J ~ Q H W O ~ ~ ~ a U w a r X^ H m TW f- o ¢~ w f» a O a ~ ~ O ~ O ~o N m ~ 0 Jf~F-~ Q ~ Z N_ O m ¢ ~ J ~- U~ m Q Q7 N W .p ~ O Q O a~ ¢< w~ F z W -6- t.... C C b N ~"" ~ ~ ~ O Z ~ ~ 0 m ~ C: N ~ N m N ¢~ W W U ^- a° w ~' >N ~ ~ w ¢m w~ z~ ~ ~^ N Q ~ J Z fA Q W Z ~ ~ a O ~ ~~ w = a U m W ~ U t ~ F- I- Z - (' 0 J w a X p W ~„ ~{ U 1. ~ ~ o m m N ~ [[[ N } b ~ ~ W N Qo o Um J N H m N 2 m Oo ¢o ~ C7 ~ O fA Q fA ~ W O Z ~ m ~; a w~' Q N W o Q U ¢~ r~ w (~ w .,. t. I -~- RESOI.IITION N0. 91-31 A RESOLUTION SETTING TIIE MILEAGE RAT F. TO BE LEVIED ON ALL REAL AND PERSONAL PROPERTY WITIIIN TUE CORPORATE LIMITS OP THE CITY OF ATLANTIC BEACB FOR FISCAL YEAR 1991/92 WHEREAS, [he governing body of the City of Atlantic Beach has held a public hearing on the tentative budget and proposed millage rate, and WHEREAS, Chapter 200.065, Florida Statutes, requires at the public hearing to finalize the budget, the governing authority must adopt a separate resolution stating the millage rate to be levied. ' NOW,'THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, Florida, as follows: Section 1. An ad valorem millage rate of 2.6624 per $1,000.00 value is hereby authorized,to be levied on all real and personal property within the corporate limits of the City of Atlantic Beach, provided, however, 'that said millage shall not be` levied upon property claimed and allowed as homestead under the, General Laws of the State of ;'Florida. The millage is 5.95x, greater than the rolled back rate. Section 2. That a millage rate of $.1034 per 31,000.00 valuation be levied on all real and personal property within the ' corporate limits of the City of Atlantic Beach including , ' homesteads, for the purposes of paying interest and principal on;~ General Obligation Bonds. , Section 3. .'This Resolution is proposed, considered and adopted under the provisions of Chapter 166 and 200.065, Florida Statutes. •• * * Adopted by the City Commisaion~this ~ da~of SQptembd~r 1991. Mayor/Presidi Approved as to form and correctness: an C. .Te Esquire City Att ey A T T E S T ~ ~ /~~ Maureen ~CinN, Ciky Cl~rk OlYfice -8- ~~: RESOLUTION N0. 91-32 A RESOLUTION ADOPTING AN OPERATING BDDGF.T FOR TflE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOAER 1, 1991, AND ENDING SEPTEMBER 30, 1992 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: Section 1. That the attached budget, incorporated and adopted herein and made a part hereof as Exhibit A, be and it is hereby adopted and approved by the City Commission of the City of Atlantic Beach, Florida, as the budget for [he City of Atlantic Beach for the fiscal year 1991/92. Section 2. Th dollar valuation on corporate limits of shall not be levied claimed and allowed State of Florida. st an all the upon as ad valorem tax of $2.6624 per thousand real property be levied within the City, provided however, that said tax property in the City of Atlantic Beach homestead under the General Laws of the Section 3. That a tax of $.1034 per thousand dollar valuation be levied on all real and personal property within Che corporate limits of the City of Atlantic Beach including homesteads, and the funds raised therefrom used to pay interest and principal on general obligation bonds maturing during the fiscal year, such levy to be collected in cash and kept in separate accounts for the purposes designed in the bond indenture. { Section l adopted under Statutes. 4_ This resolution is proposed, considered and the provisions of Chapter 166 and 200.065, Florida Adopted by the City Commission this of Sep[embgr, 1991. William I. ~uX1li-Y Orq Mayor/Presid ngVV77'~~)ffiFLer Appro~v~ed~a~soto/form and correctness: ~G"6LGGf-- ~Y~GGGfiG,~~ ~~~an C. J n, Esquire City At rney A T T E S T Maureen King, City Clerk -9- CITY OF ATLANTIC BEACH INTERFUND TRANSFERS 1299,004 GUlf9REEZE INT AND~R I NC I PAL • i 168,407 GAS TAX 1142,000 ROAD IYP CAPI TAI OIH Cln FUIY1 PROJECT VMTER '-' 197,000 FUND FUND • RECREATIONAL I W 1!1,771 GULF REEZE INT f PRINCIPAL - • CONVENTION _ • DEY TAX 1163.190 O/N Pa ICE c1n TRUST --> SEVER fUND FUND 182,062 GULF0REE2E INT f PRINCIPAL 10,000 FINES ANO FORFEITURE F OS 138,103 G 0 BOIIDS - PENSION 12,1!0 ADDIT IONAL GENERAL 1393,037 fLC DEBT ' . FUND ONTR IBUTION FUIID SERVICE LOANS AND LEASES FUTA i 191,924 ~ 1190,076 111,762 OIH ~ 140,141 11,606 O/H 190,207 OIH ~ _ - OIH ~ ' 159,017 OPERATING OAK BUC EXPENSES OAK Cln 9UC HARBOR SEVER HARR011 SANITATION IVATER ~ NtlITER FUND SEVER 1163,935 FUND FUND ~ FUND OIH 190.325 SLUDGE 131,076 OPERATING XPENSE OIH ~ OVERHEAD ~ - ~ . _10_ i .. Ll r E: I /'n f' .. .. f I`r"' 1 r 1. Ire l g~ $ ~ ~~ ~ ~ ~ see ~ eg~o ~ ~ ~ ~ oo o V ~ t0 O O 8 -,'.O 00 O 00 O p C'I ~ ^^ 1 f7 ^ f0 ~ ~ 0 o m <~ 8 O S O N O 80 r nn ^ ~ N M N ' ~. N , N p~ pp p S t0 0 ~ ~ ~ MO ; ~ .a{ tD NN f aN m ~ l7 ~ O ~ ^ ~ Q ~ p p 01 aD t0 n v l ~ ., Q r ', ~ O p - t`70 Y8O h~ A O ~ O1 SO ~f 0 ^ ~ ~Np~ t ~ 00 n ^ ~ p p a0M ~~~ NIG~ V tON Ql~ 01 V ppp ~~/ Y ~ py (p pp ( ~aD~ 00 ~N Q ~ V ~ ~fD ~ ~~ dm c a d G2 ~ ~ n °~' d r % ~ p € ~' d SEr a rj ~~9e?{ pp g? ~', eg ~ ~~O~ ~~~ C~ ° ~~ ¢ ~}g~ O ~ a~i~ ~ ~ ~ u ~ F V C p ~ ~g~~.ad~%~~v p ~ '~ S n ~ ° i wg~g~,~fi~~~ i ¢ ~~~' Sc~~7 t~bt~Pri ~ f - LL~(7aa~wt o~ -11- ~ N T n O 0 f O fp ~~rp O! t0 r ~ ~ mn N d H ~~ .tyyf n x~ b~ ~a p ~ aTY of ATUNrIC BEacH DUDGET SUMMARY DY FUND TYPE FOR FY 1997 -02 - - - FY 1989-90 - FY 1990-91 FY 7907 -92 '~. . ' DUDGET- - ACTUAL- -BUDGET ESTIMATED APPROVED N NU: 510 General Government 250,170 215,576 205,313 198,771 237,492 511 Legislative 27,882 25,225 29,049 23,871 29,386 - 512CayManagar 94,571 93,503 107,081 102,901 "~ 107,950 b13 Flnanee ', 199,610 197,793 232,343 226,465 •256,862 514 Legal ~ 72,190 72,182 71,690 112,975 - 80,280 515 Plaruung 6 Zonutg 69,433 69,130 60,874 67,375 65,178 S78CodeErtforatmem 5,800 4,565 37,966 32,663 36,481 ~~ 517 City Gerk 77,039 66,894 72.564 63,340 94,194 521 Pofce Department 1,236,991 1,190,685 1,281,281 1,256,455 1,319,629 522 Fue Department 741,313 675,536 619,595 475,011 496,864 ' 524 Btaldng Department 59,052 58,380 43,268 45,090 46,148 541 Publx: Works 477,422 465,276 501,545 478,452 . ~ 574,299 572 Parks and Reaeatwn 181,073 147,758 165,372 138,434 176,385 581 Transfers 426,450 333,037 413.224 297,392 401,977 , 590 Tranepomon 66,440 86,237 95.896 78 414 105 821 - TOTAL-GENERAL FUND - - -- -'4007 436'. "~'> 3 707 778 "" -' 3837 077 - - ~ ~ 3599 830 _ _. 4028 946 _ SPECIAL REVENUE FUND. ~ , 5371.Lscedaneous Grams 112,000 22,424 219,400 209,400 127,000 570 Convention Development 0 0 159,800 42,245 97,000 572 Local Reaeauon Gran[ 125,000 134,772 0 0 0 541 Local Ooeon Gas Tax 579,968 579,841 609,634 545 961 440 664 TOTAL SPECUIL REVENUE FUNDS 816968 737038 988 834 797596 664 664 i DEBT SERVICE FUNDS: ' 582 Gen Obdgatan Bonds 37,428 37,028 40,803 38,553 38,853 ' 582 Muruapal loan 226,103 171,064 221,056 167,446 200,946 562 GuHbreeze Loan ~ _ 439,108 ~ 421,208 460,136 - 420,135 423,100 582 Gen Elecinc Capital 118,313 113,787 146,476 114,868 74,396 j 582 FLC Lease ' - 34,560 41,568 117 755 TOTAL-DEBT SEFMCE ~ ~ - 822,952 -- --- - - 743,087 "909 031 ~ - 762,559- - - ' 855038 --~ i CAPITAL PROJECTS FUND: 541 Capital Projects-General 1,127,044 667,148 1,417,529 1,336,586 239,000 541 Cap4a1 Projects-Sec.H 3.704,847 2,256,338 2,312,169 1,558,162 0 541 Capital Projects-Bosch Ave 0 0 0 0 0 TOTAL CAPITAL PROJECTS -- ,-- 4831 891 - - `2 9t23 483 -- 3729 718 -- 2894 768 i - - - 239 000 ENTERPRISE FUNDS ; b33 Water Fund ~ 1,701,237 669,700 960,140 495,272 1,699,130 535 Sewer Opera0ons 1,086,945 1,030,530 1,201,060 1,014,980 1,169,452 585 Sewer Renewal 223,755 116,886 670,500 639,207 234,000 596 C I P -Sewer Fund 165,500 21,209 117,000 0 288,000 - ' 59G C I P -EPA Gram 0 0 0 0 0 534 Sanaabon 705,877 648,066 736,715 641,662 969,909 5338uccanoer Water 680,684 293,416 573,910 341,402 1,178,624 535 Buccaneer Sewer 1,254,628 437,159 928,707 648,606 1,385,840 533Oak Harbor Water 57,238 51,747 63,889 57,027 68,357 535 Oak Harbor Sewer Fund 163,963 19(1,934 367,875 325,013 721,009 538 Starmwater l7tAity 0 0 0 0 200 000 TOTAL ENERPRISE FUNDS 5,939 925 - 3 487 636 - 5 519 890 4 163 083 7 914 322 , , TRUST FUND: 529 Pofce Trust /6651 14 992 23 651 15 421 23 651 Interfund Transfers - 1,541,531 1.459.718 _72_ CITY OF ATLANTIC DEACH - - GENERALFUND ~ ~' - - SUMMAfTY OF REVENUES,EXPENDITUR[S,6 OAIANCES - - - - - - . FY 1989-90 - FY 1990-91 - - - FY 1991-92 ~ - ~ ' ' - s - - +BUOGET -' ' -ACTUAL - '- BUDGET ESTIMATED - APPROVED r t. Beginning Belanee 1,055,804 947,352 129,192 O 14,920 ~` I ~ fiavanues- l ProPertY Taxes 843,879 859,467 908,402 908,500 981,568 Franchse Fees 434,063 434,251 462,664 464,765 492,392 UOlity Taxes 291,574 291,839 298,911 312,124 324,464 Licenses and Perm4s 148,800 122,482 171,100 136,450 141,100 State Shared Revenues 998,738 919,236 961,222 895,694 1,011,360 Mix Local Revenues 235,675 277,340 211,114 178,640 214,350 Transfers 376,165 381,982 497,517 487,517 945,030 GE Loan Proceeds - 305,000 0 0 0 0 Total Revenues -> 3633 894 , '- - 3286 617 - - 3 510,930 ~ ' - ~ 3,993,890 ~ .- ~' 4,010,263 • Espendrtures: Personnel Services Operalnp Expenses Capeal Outlay Interfund Transfers Grants 6 Nds 2,297,793 893,192 367,501 426,450 500 2,201,617 795,194 371,370 333,037 500 2,542,742 807,320 73,285 413,224 500 2,388,619 821,116 92,004 297,392 500 2,665,805 681,259 79,405 401,977 500 Toul ExDOndiures 4,007,436 3,701,778 3,837,071 3,599,830 4,028,946 ~I Changes in Rasarvea: Inventones ~ 0 14,357 0 0 0 Prepaids 0 (19,709) 0 0 0 Cornenuon Development (25,000) (27,516) 0 0 0 Reserve for Dobt Sennce 0 1,585 0 0 0 l Reserve far Puchase of Land 0 20,266 0 0 0 Res fa Con~ngienaes 657,261 78,768 196,948 230,860 3,762 -s. °f,3, a, ,~. .o~r ~93r a~>>a~fri a~'a`L §~bsvt°,-r ~fy%„LL.4 g ~' a9y Q~ _ . PROPERTY TAXES INCLUDED ABOVE BASEDON 2 6624 MILS 1 MIL = 5368,678 BASED ON THE CURRENT MILLAOE RATE OF 2 6624 MILS ROLLBACK RATE - 2 5129 MILS • ACTUAL REQUIRED DEADLINE FOR SETTING M81AGE RATE IS 35 DAYS FROM THE C ERTIFK:ATION BY PROPERTY APPRAISEA 07-01-91 WHEN TENATIVE MILEAGE SET, HAVE TO SET DATE, TIME, AND PLACE OF PUBLIC FiEARWG THE HEARING CAN LTE NO LESS THAN 65 DAYS FROM CERTIFICATION, r BUi NO MORE THAN 80 DAYS (09-0309-18-91) l: 1, ~~ -13- I CffY OF ATLANTIC BEACH GENERAL FUND REVENUE . FISCAL YEAR 1991-1992 FY 1989-90 FY 1990-91 FY 1991-92 ACCOUNT NAME° BUDGET- `ACTUAL BUDGET ESTIMATE APPROVED Property Taxes 843,879 859,487 908,402 908,500 Local Alt Fuel Decal Fee 1,300 0 1,300 1,221 Franchse Electnc 397,963 392,126 421,664 418,548 Franchse Telephone 10,500 10,556 11,000 10,556 Franchse CATV 25,600 - 31,569 30,000 35,661 UtdrtyTax-Ek~ctnc 158,074 160,855 166,111 171,218 Utility Tax-Telephone 98,000 106,709 107,000 116,105 UtdrtyTax-Gas " 34,000 23,422 25,000 24,189 UtilrtyTax-FuelOtl 1,500 851 800 612 Conven Develop Tax 25,000 27,518 "0 "0 Penalties and Interest 1,700 3,160 1,700 1,700 CRy Occupational Llc 15,500 16,567 15,600 15,500 Building Permits 105,000 80,096 130,000 95,800 Pet Llcenses 9,000 6,626 8,500 7,000 Other Lrcertses & Penns 3,800 1,670 1,500 2,650 Two Cent Cig Tax 26,533 25,285 23,107 22,878 StaUe Revenue Sharing 286,197 288,834 252,621 237,033 Mobile Home Licenses 5,500 4,928 5,500 5,500 Alcoholic Beverage Lic. 7,500 736 7,500 10,000 Half Cent Sales Tax ~ 669,008 594,376 667,694 616,626 Fuel Tax Refund 4,000 5,078 4,800 3,657 Courtly Occupational Lx: 15,500 17,522 15,500 15,500 Public Safety Reports 4,200 2,326 2,400 2,400 Fates and Forfeitures 87,000 115,079 87,000 96,109 Interest Eamutgs 100,000 116,450 105,459 56,783 Special Assessmertts 800 803 800 500 Insurance Proceeds 2,000 7,460 6,465 7,500 Surplus Property Sales 3,525 2,510 3,500 1,987 Contributions/Donations 0 193 1,340 1,340 Radon Gas Fee 150 135 150 100 Misc Collections 10,000 1,707 1,000 9,000 Transfers-CAB Water 78,893 78,893 74,128 74,128 Transfers-CAB Sewer 125,603 125,603 180,883 180,883 Transfers-Sanitation 102,388 102,388 118,111 118,111 Transfers-Buc Water 26,683 26,683 40,281 40,281 Transfers-Buc Sewer 40,416 40,416 60,313 60,313 Trsfrs-Oak Harbor Water 1,222 1,222 1,524 1,524 Trsfrs -Oak Harbor Sewer 960 960 12,277 12,277 Transfers-Gas Tax 0 . ~ 0 0 0 Transfers-Mrsc Grants 0 5,817 10,000 0 " -See Conventiort Development Tax Fund 981,568 1,300 446,392 11,000 35,000 182,664 116,000 25,000 800 '0 1,700 15,600 100,000 8,000 2,000 23,107 253,645 5,500 10,000 714,308 4,800 15,500 2,400 100,000 60,000 800 7,500 2,500 0 150 38,000 69,407 191,899 153,935 138,068 278,283 1,686 11,752 0 0 -14- 4~ei .~,4-i.. I.. I: ll ANNUAL BUDGET DEPARTMENT: GENERAL FUND #`001 ACCOUNT ,519 GOVERNMENT t, FUNCTION: t: The General Services account provides for goods and services not directly distributed to other City departments. This account provides for professional consulting services, auditing services, telephone bills, postage, office supplies, and insurance expenses ~" f chargeable to the General Fund. Additionally, this ` account provides for the operation and maintenance of the City Hall building. ~ Program: ^^ i; For FY 1991-92, this account provides for a l receptionist whose main responsibility will be answering the phones at City Hall. As in previous years, a General Fund contingency (Object Code 49) is provided for budget transfers to other departments should an emergency situation occur. l: .- ~: l: l: l: f; -15- 1. ANNUAL BUDGET FY 1991-42 FUND NO. 001 DEPARTMENT NAME: GENERAL GOVERNMENT DEPT.NO. 519 FY 1989-90 FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION BUDGET. ` : ACTUAL BUDGET ESTIMATED APPROVED PERSONAL SERVICES: 11 EzecutrveSalanes , ~ 12 Reg Salancs & Wages 14,270 14,?38 1958'7 _ 73,756 14,413 14 Ovcnune 75 73 250 0 750 15 Special Pay 0 0 273 0 288 21 FICA 1,058 - 1,052 1,483 1,052 1,103 22 Pens~onc 1,025 1,008 1,814 1,188 1,497 23 H&A Insurance 1512 1,498 1,742 1,449 ~ 1,766 24 Wotk & Unemploy Comp 70 41 106 51 82 ~' TOTAL PERSONAL SERVICES 18,010 " 17,909 25,105 17,496 1999 OPERATING EXPENSES: r 31 Professional Svcs 33,425 33,411 13500 13,500 13,000 32 Acetg & Audumg 14,000 14,000. 15,000 15,000 16,000 34 Contractual Sva 19590 19571 23,650 23,650 34,200 40 Travel, Conf ,& Tram 50 31 0 .100 . 150 41 Commumrauons 6,100 6,075 6,000 6500 8,400 42 Postage 5,950 5,940 8580 8500 8580 43 Utdmes 5,225 5,211 4,800 12,000 21,600 44 Rentals & Leases 3,425 3,913 1,160 2,000 2,136 ' 45 Insurance 58,737 58,686 63,892 61,000 63,892 46 Repaus & Mamtenance 2,926 2,922 , ~ ~ . 4,201 .8500 ~ 8500 -' 47 Prmt & Pubhshmg 6,875 5,667 5,100 ~ 4500 5,100 48Promolans ,. 3,000 0 0 0 0 49 Other Current Charges 54,175 24,042 23,800 15,000 25500 51 Otficc Supplies 325 3,316 5,000 5,000 5,000 520peratmgSupphes 2,700 2,689 4,000 4500 4500 5210 Restrict Op Supplies ' 53 Road Matertal&Supphes 54 Books,Sub ,&Membershtps 764 752 1,025 1,025 1,025 TOTAL OPERATING SUPPLIES 220,717 186,276 179,708 180,775 217,583 CAPITAL OUTLAY: 61 Land 450 433 0 0 0 62 Buddmg ^ 63 Imp Other Than Bldg 64 Equtpmcnt 10,493 10,458 0 0 65 Construct In ProAress ,_ TOTAL CAPITAL OUTLAY 10 943 10 891 0 0 0 -16- l i1NNUAL'BUDGB'I'; r. f~, FY 1991-92 FUND NO. 001 ` ~ DEPARTMENT NAME: GENERAL GOVERNMENT DEPTNO. 519 ~' FY 1989-90 ~ '-FY 1990-91 `IFY 1991-92 EXPENDITURE CLASSIFICATION '-BUDGET - 'ACTUAL ~ -' BUDGET > ESTIMATED APPROVED DEBT SERVICE: 71 Bond Pnnnpal L 72 Bond Interest 73 O~hcr Dcbt Service TOTALDEBTSERVICE: ~ ~ - 0 ~ 0- ~ ~ 0 0,'- 0 GRANTS & AIDS: 81 Aid To Govt Agenacs 82 Aid To Private AAennes 500 S00 500 500 500 rr TOTAL GRANTS do AIDS .. '': `. " 500 '. '. =500 '500 S00 (`' . 500 [' ' NON-OPERATING: Non-OperatmR Ezp. ` TOTAL~NON=OPERATING ~' 0 ~ ' °~ 0 ~ 0 `~. 0 r ~,+n~~:ts~av:~. a~ PERSONNELSCHEDULE f ! POSITION TITLE CURRENT BUDGET COMMISSION APPROVAL SALARY PER APPROVAL Rcccpt~on~st Seasonal Employee 1 1 1 0 14,413 0 TOTALS 2 1 14,413 l: r r .. -17- ANNZJAL BUDGET DEPARTMENT: Legislative FUND #001 ACCOUNT #511 FUNCTION: The City of Atlantic Beach, as provided by the City Charter, is a Commission-Manager Government. Subject only to the limitations imposed by federal and state law, all powers of the City are vested in the elected commission referred to as the City Commission. The City Commission consists of five electors of the City of Atlantic Beach. The seats are known as Seats 1 to 5, respectively, and Seat 1 is designated as Mayor-Commissioner. Seat 1'; Mayor-Commissioner, is elected for two-year terms. Seats 2 through 5 are elected for four-year terms. The City Commission enacts local legislation, adopts budgets, determines policies, and appoints certain City officials as prescribed by Charter. The City Commission appoints a City Manager to execute the laws and administer the government of the City. ,~ .r -18- ANNUAL BUDGET ~. FY 1491-92 _ FUND NO. 001 • DEPARTMENT NAME:~LEGISLATIVE . - ~DEPT.NO. - 511. ~~ ~ _ _ ,~ ~ ~ ~ FY 1989=90 - FY 1990-91 FY 1991-92 ~' ~EXPENDf'IVRE CLASSIFICATION ~~BUDCIET ~"~="ACTUAL" -BUDGET ESTIMATEDAPPROVED PERSONAL SERVICES: .. ` ; 11 Exewtrve Salanes [ 12 Reg Salancs & Wages 15,000 14,917 15,000 15,000 15,000 14 Ovcrtune ~ 15 Spenal Pay l : 21 FICA 1,168 1,154 1,148 1,147 1,148 22 Pcnsiotts 1500 1,446 1,460 1,177 1,558 23 HB:A Insurance 7,113 4,739 8,490 4 j86 8,490 ri 24 Work & Unemploy. Comp 86 50 86 41 86 ,,. TOTALPERSONAl1SERVICES .~ 24,867 ~ -~- 2206 ~ 26,184 ,, '-~~-21,751 ~_ -26,281 OPERATING EXPENSES: 31 Protesstonal Svts 32 Acctg & Audrtmg 34 Contractual Svtx 35 Invcsugattons 40 Travel, Cont ,& Tram 2500 2,446 2500 1500 2500 41 Commumpuons 42 Postage 43 Unhucs 44 Rcn[aLs & Leases 45 Insurance 46 Repaus & Mamtenance 240 47 Prmt & Pubhshmg 0 0 0 0 0 49 Other Current Charges 51 Office Suppbes 520perattngSupphcs 75 54 0 200 100 5210 Rcstrrot OpSupphes 53 Road Matertals & Supphcs 54 Baoks,Sub &Membcrshtps 440 420 365 420 265 TOTAL OPERATING SUPPLIES 3,015 2,919 2,865 2,120 3,105 CAPITAL OUTLAY: 61 Land 62 Bu~dmg 63Imp Other Than Bldg 64 Equipment 65 Construct In Proeress TOTAL CAPITAL OUTLAY 0 0 0- 0 0 -19- ANNUAL BUDGET FY 1491-92 FUND NO. 001 .-. DEPARTMENT NAME: LEGISLATIVE DEPT.AIO. 511 FY 1989-90 FY 1990-91 FY 1991-92 , EXPENDITURH CLASSIFICATION. BUDGET. ACTUAL" BUDGET- ESTIMATED APPROVED DEBT SERVICE: 71 Bond Prmctpal 72 Bond laterest 73 Other Debt Semce TOTAL DEBT SERVICE ~ 0 0 0 0 0 GRANTS & AIDS: , 81 Aids To Govt Agencies 82 Atds To Private AQennes ~ ; TOTAL GRANTS do AIDS , :' 0 0 ' 0 . 0 '0 PERSONNEL SCHEDULE SALARY CURRENT COMMISSION PER POSITION TITLE BUDGET APPROVAL APPROVAL Mayor 1 1 5,000 Commissioners 4 4 10,000 TOTALS 5 5 15,000 -20- NON-OPERATING: Non-OperahnA Ezp r -- ANNUAL BUDGET ~' DEPARTMENT: Executive FUND x`001 ACCOUNT #`512 FUNCTION: The City Manager serves as the Chief Executive. Officer and head of the administrative branch of the City .~ government. He is chosen by the City Commission for ~: an indefinite term with his powers and duties being set out and provided for by the City Charter. The City Manager is responsible to the City Commission for the proper administration of all affairs of the City, except as may otherwise be provided in the City r f; Charter, and subject to that, the City Manager shall l have power and shall be required to: 1. Appoint and,when necessary for the good of the r City, remove all officers and employees of the City except as otherwise provided by Charter. 2. Prepare an annual budget for submittal to the City Commission and administer the budget after adoption. 3. Keep the City Commission advised of the finan- cial condition and future needs of the City, C and make such recommendations as deemed desir- able. fi 4. Provide other duties as prescribed by Charter " or required by the City Commission. '; Managing the day to day activities of the City of ~: Atlantic Beach with over 100 employees provides a very exciting challenge. Durinq the coming year the admin- istration will continue its efforts to coordinate the policy decisions of the City Commission and see that these official actions are implemented and enforced. [i in addition to coordinating the policy decisions of the l' City Commission, the City Manager comes into daily contact with the public, where decisions are made which ('; require careful balancing of tact, humor and diplomacy t with firmness and understanding. In concert with daily contact with the public, the City Manager also acts as secretary to the Pension Board of Trustees, who manage ~; and administer the City's pension funds, attends all City Commission meetings and is present for meetings of 1r, other boards such as the Community Development Board, 1 -21- ~~ the Code Enforcement Board, and the Recreation Advisory Board. In order to promote communication and project discussion, a bi-weekly staff meeting is conducted by - the City Manager. Initiation of the Value Oriented Management program- (VOM) has been established to improve our organization, making it more efficient and responsive. A Citizen Complaint Management System -has also been set to track and follow through on complaints. During the coming year, the City is promoting .safety • through its employees by the continuation of the Atlantic. Beach Safety Committee. The Safety ~~ Committees objective is to establish a workable safety program to reduce the number of on the :job injuries. During the new fiscal year the Stormwater Utility' Management program will be implemented throughout the city. With the establishment of the newly formed Community Development Corporation, which is a non-profit organization, low interest loans will help provide new homes for those who qualify by either geographical location or income level. This,project is in conjunction with our Block Grant project. r• -22- .. ANNUAL BUDGET ~„ FY 1991-92 FUND NO. -001 DEPARTMENT NAME: EXECUTIVE - DEPT.NO. 512 FY 1989=90 FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION '"BUDGET =ACTUAL ~ - ~ BUDGET -ESTIMATED 'APPROVED PERSONAL SERVICES: 11 Ezecutrve Salanes 45,025 45,018 48,000 48,166 48,000 12 Reg Salanes & Wages 20,844 20,802 2342 22,868 23,874 14 Overtone 0 0 1,300 619 1,300 15 Spcctal Pay 664 0 1,410 0 1,437 21 FICA 4,890 4,885 5,473 5,482 5,493 22 Penstans 7,£319 7,800 8,909 8,765 9,199 23 H&A Insurance 6,362 643 7,323 6,413 7,331 24 Wodc & Uncmploy Comp 228 210 324 193 410 TOTAL PERSONAL~SERVICES " _` 85,832 85,057 " " " ~ 96,281 °' "- ' 92,505; ~= 97,050 OPERATING EXPENSES: 31 Professional Svcs 1,000 0 32Acctg &Audrting .. 34 Contractual Svcs 0 0 150 400 351nvesbgatwns 40 Travel, Cont.,& Tram 5,160 5,144 5,910 5,950 5,900 41 Commumcanons 950 937 335 1,100 1,025 42 Postage 43 Utihucs 44 Rentals & Leases 45 Insurance 46 Repairs & Maintenance 549 540 335 335 335 47 Print & Pubbshing 0 0 0 0 175 i 49 Other Current Charges 0 0 875 100 800 ~ 51 Offtcc Suppttes 375 353 300 650 500 52 Operating Supplies 845 621 425 580 550 ' 5210 Restnct Op Supphcs 53 Road MatenaLs&Supphes 54 Boaks,Sub ,&Memberships 760 757 620 750 715 .. TOTAL OPERATING SUPPLIES 8,639 8,351 9,800 9,615 30,400 ~ ~ CAPITAL OUTLAY: 61 Land 62 Building 63Imp Other Than Bldg 64 Equipment 100 95 1,000 811 400 65 Construct In Progress TOTAL CAPITAL OUTLAY 100 95 -1,000 811 400 ~' t. f l: -23- r ANNUAL BUDGET ! FY 1991-92 FUND NO. 001 DEPARTMENTNAM& EXECUTIVE DEPT.NO. 512 FY 1989-90 FY 1990-91 FY 1991''=92 -' EXPENDITURE CI;ASSIFICATION 'BUDGET : " ACTUAL - 'BUDGET ESTIMATED APPROVED DEBT SERVICE: 71 Bond Prmc~pal 72 Bond Interest 73 Other Debt Semcc TOTAL DEBT SERVICE' 0 0 0 0 0 GRANTS & AIDS: 81 Atds To Govt Agcnnes 82 Aids To Prnate Aecnncs TOTAL GRANTS do AIDS 0 0 _ 0 ' 0 . 0 PERSONNEL SCHEDULE ' SALARY CURRENT COMMISSION PER POSITION TITLE BUDGET APPROVAL APPROVAL Ctty Manager 1 1 48,000 Admmuttatrve Assistant 1 1 23,874 TOTALS 2 2 71,874 _, -24- _ NON-OPERATING: Non-OperattnA Exp .. ~. t; r ANNUAL BUDGET DEPARTMENT: Finance FUND #'001 ACCOUNT #513 t. FUNCTION: ^ The Finance Department is responsible for the ~: management and support activities of the City. Ordinance No. 5-81-7 provides for a Director of Finance appointed by the City Manager. The Department of Finance is responsible for the accounting, finance and treasury functions of the City. These activities include exercising budgetary control to ensure monies are legally expended and that budget appropriations are not exceeded, developing and maintaining records, auditing of all bills, invoices and payrolls, data processing, and investing surplus funds. Assigned to this department are support personnel ^ necessary to perform functions related to the financial `, affairs of the government which includes cashier 1; collection, accounts payable, computer operations, purchasing, and other accounting and financial functions performed by municipalities. These personnel I are organized into three divisions as follows: 1) accounting; 2) utilities; and 3) purchasing. .. tom„ ,, i !: [: -. ~: -25- r ~: ANNUAL BUDGET FY 1991-92 FUND NO. 001 DEPARTMENT NAME: FINANCE DEPT.NO. 513 FY 1989-90 FY 1990-91 FY 1991-42 EXPENDITURE CLASSIFICATION "BUDGET . -ACTUAL BUDGET ESTIMATED APPROVED PERSONAL SERVICES: 11 Ezccutrve Salaries 12 Rcg Salaries & Wages 137,773 136,085 16358 152,799 177,728 14 Overtone 2,750 2,742 2,000 6,106 2,000 15 Special Pay - 5,509 - S,SOG 6,481 - -10,460 8,732 21 FICA 10,811 10,683 13,146 -12,956 14,417 22 Pensions 10,934 10,932 15,771 13,092 18,456 23 H&A Insurance 8,613 8,610 11,052 8,616 12,826 24 Work & UnemPloY Comp -445 ~ 440 826 _ - 136 ~ 1,013 TOTAL PERSONAL SERVICES 176,785 " 174,997 212,634 " 20565 235,173 OPERATING EXPENSES: • 3t Professional Svcs ~ ~ , 32 Acctg & Audrtmg 34 Contractual Svcs 155 .. - 153 ' 35lnveshgauons _ 40 Travel, Conf ,& Tram ~ 3,335 332 2,700 2,000 ., 2,700 41 Commumntions - 42 Postage 43 Uuhues ~ -, , 44 Rentals & Leases - • • 45 Insurance , 46 Repaus & Mamtenartce ~ 6,920 : , 6,919 8,000 6,700 9,500 47 Pnrrt & Pubhshmg ~ 2,960 2,958 4,200 , 4,000. 4,200 49 Other Current Charges 65 61 1,800 ~ 300 1,800 S1OOiccsupplies ~ 175 169 ~ 2,160 , 1,600 2,160 52OperatmgSupphes 1y45 1,941 t 500 1,000 1,000 5210 Restrict. Op Supplies ; 53 Road Materials&Supphes 54 Books,Sub ,&Membcrshtps 490 486 349 500 349 TOTAL OPERATING SUPPLIES 17,245 17,220 r 19,709 16,100 21,709 CAPITAL OUTLAY: 61 Land 62 Buddmg 63 Imp Other Than Bldg 64 Equipment 5,580 5,576 0 5,000 0 65 Construct In Prot;ress TOTAL CAPITAL OUTLAY 5,580 5,576 0 5,000 0 -26- l ANNUAL BUDGET ~, FY 1991-92 -FUND NO. 001 (~ t+ DEPARTMENT NAME:. FINANCE DEPT.NO.. 513. ~j FY 1989-90 FY 1990-91 FY 1991-92 l ' EXPENDITURE CLASSIFICATION ~. BUD(IET~ ~ ACTUAL ~. BUDGET ESTIMATED'APPROVED DEBT SERVICE: rj 71 Band Prtnnpal t( 72 Bond Interest 73 Other Debt Semce TOTAL DEBTSERVICE - _ ~ ~ ~ 0 0 0 0 0 `; PERSONNELSCHEDULE SALARY ~; POSIT[ON T[TLE CURRENT BUDGET COMMISSION APPROVAL PER APPROVAL l Finance Duector 1 1 50,228 '~ Accountant 1 1 24,661 Fiscal Assistant 1 1 24,761 Accounting Cleric 1 1 22,333 ~' Cashier Purchasing Agent 2 1 2 1 27,909 27,836 TOTALS 7 7 177,728 [. r .. _27_ ANNUAL BUDGET DEPARTMENT NAME: Legal FUND }`001 ACCOUNT x`514 FUNCTION: Section 158 of the City Charter requires that the City Commission appoint a City Attorney who shall act as the legal advisor to, and attorney and counselor for, the' municipality and all of its officers in matters relating to their official duties. He shall prepare all contracts, bonds, and other instruments in writing in which the municipality is concerned. He shall furnish the City Commission, City Manager, the head of any department, or any officer his opinion on any question of law. The account is provided to fund any legal services which may be deemed appropriate by the City Commission. PROGRAM COMMENTS: Funds have been allocated for miscellaneous legal services which may be required for the next fiscal year. These services include a retainer for the City Attorney as well as legal fees required for litigation or labor negotiations: -28- l . ANNUAL BUDGET' ' , FY 1991-92 ~FUND NQ' 001 .. E , DEPARTMENT NAME: ' `' LEGAL DEPT.hIO. 514 ~, ~ ~- ~ _ _ - 1'Y 1989-90 , I'Y 1990-91 ~ 1'Y 1991-92 EXPENDI'IVRE CLASSIFICATION BUDGET' ' ACTUAL'> BUDGET `ESTIMATED APPROVED is PERSONAL SERV ICES: 11 I:xecutrvc Salancs 12 Reg Salanes & Wages 14 Overtone IS Spcccal Pay 21 FICA 22 Pennons 23 H&A Insurance 2,194 2,194 1,680 3,475 1,630 24 Work & UncmDloy Comp ,~ ~, TO'T'AL PERSONAL SERVICES 2 194' ~~" ~' ~ '2 194 : ]680 ° ~ ~3 475 ° 1680 `~ OPERATING EXPENSES: ` 1 31 Professional Svcs 18,000 18,000 18,000 19,000 , 21,600 32 Acctg & Auditing 34 Contractual Svcs 35Invesngauons 40 Travel, Conf.,& Tram 445 441 2,000 500 2,000 41 Cammunirations 42 Postage 43 Utihncs 44 Rentals & Leases 45 Insurance 46 Repairs & Mamtcnatice 47 Prmt. & Pubhshmg 49 Other Current Charges 51,484 51,481 50,000 90,000 55,000 51 Office Supphcs 52 Opcratmg Supphcs 5210 Restrict Op Supphcs 53 Road Matenals&Supphes r 54 Boala,Sub &Membcrships 67 67 0 0 .~ TOTAL' OPERATING SUPPLIES 69,996 ~ "~" ~: 69,989 ~~ 70,000 - ~ 109,500 ~ ~-78,600 t . CAPITAL OUTLAY: 6t land r 62 Buddmg 1 ' 63Imp Other Than Bldg 64 Equipment 65 Construct In Progress I TOTAL CAPITAL OUTLAY 0 0 0 0 0 ~: r _29_ l' ANNUAL BUDGET I'Y 1991-92 - FUND NO. OOT DEPARTMENT NAME: LEGAL DEPT.IJO. 514 I'Y 1989-90 FX 1990-91 FY 1991-92 EXPENDITURE CI;ASSIFICATION BUDGI:C : ' ACTUAL ` `BUDGET ESTIMATED APPROVED DEBT SERVICE: 71 Band Pnnnpal 72 Bond Interest 73 Ocher Debt Semcc TOTALDEBTSERVICE 0 0 0 0 0 GRANTS & AIDS: 81 Atds To Govt. Agenctcs 82 Aids To Private Agencies TOTAL GRANTS & Ail)S , 0 0 0 0- 0 NON-OPERATING: Non-OperahnR ExP PERSONNEL SCHEDULE CURRENT BUDGET POSITION TITLE ~ •' BUDGET' REQUEST ' -30- . ., f. .. E t; ANNUAL BUDGET DEPARTMENT: Planning FUND ,f 001 ACCOUNT f515 & Zoning 1, FUNCTION: ~ The Planning and Zoning Department consists of the ~! Community Development Director, who oversees the activities of the department at the direction of the City Manager, and one Clerk/Typist. The Planning and Zoning Department is responsible for ensuring that all ' new construction and remodeling, and new subdivisions and developments are in compliance with Chapter 24 of t"t the Code: Zoninq and Subdivision Regulations. ti Responsibilities also include Flood Plain Management activities, implementation of the Comprehensive Plan and Land Development Regulations, supervision and ~' coordination of the Community Development Block Grant Program, and coordination of activities of the Community Development Board. The Community Development Director also serves as Secretary to the Community ~+ Development Board. !.. I. PROGRAM COMMENTS: The Planning and Zoning Department assists other City departments with .Grant applications and administration. This department also assists the Tree Conservation Board in the implementation of the City~s tree conservation ordinance. -31- ANNUAL BUDGET FY 1991-92 FUND NO. 001 DEPARTMENT NAME: PLANNING & ZONING DEPT.NO. 515 FY 1989-90 FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION''BUDGET --'-ACTUAL' ';-BUDGET ESTIMATED APPROVED PERSONAL SERVICES 11 EzccutrvcSalaries 12 Reg Salaries & Wages 21,761 21,590 37,678 34,093 38,682 14 Overtime 0 0 200 598 200 15 Special Pay - - - - - - 1,601 1,601 ' ' 850 854 774 21 FICA 1,907 1,906 315 2,719 3,034 22 Pensiocis 1520 1520 4,139 3,432 4,017 23 H&A Insurance 1,243 1,242 2,520 1532 2,752 24 Woik & Unemploy Comp ' Rl 53 217 116 220 TOTAL PERSONAL SERVICES' 27,913 27,713 48,949 4345 ` 49,678 OPERATING EXPENSES: 31 Professional Svcs. ~ 35,402 35,381 6,200 15,338 3,000 32 Acctg & Auditing ~ • 34 Contractual Svcs 1,505 1,502 3,128 8,700 351nvcsbgauons ~~ - - 40 Travel, Conf ,& Tram ' - 1 60 59 . 1500 200 700 41 Commumcanons 42 Postage 95 95 13 100 43 Utdmes . 44 Rentals & Leases 45 Insurance 46 Repaus & Maintenance 107 106 95 358 200 47 Print & Publishing 230 228 2,000 1500 1,000 49 Other Current Charges 3,467 393 1,500 400 1,000 51 Olrice Supplies 48 4R 200 150 150 52 Operating Supplies 116 116 400 100 150 5210 Rcstnct Op Supplies - , 53 Road Matcnals&Supplics 54Books,Sub,&Memberships 240 240 230 444 500 TOTAL OPERATING SUPPLIES ' ~ ~ `41,270 " ~' ' ~ 41-168 ~ 11,425 ~ ~ 21,631 ]5500 CAPITAL OUTLAY: ' 61 Land 62 Budding 63 Imp Other'ilian Bldg 64 Equipment 250 250 0 2,398 65 Construct In Progress TOTAL CAPITAL OUTLAY 7S0 250 0 2398 0 -32- ._ ANNUAL BUDGET , ,. FY 1991-92 ~ FUND NO. = 001 - DEPARTMENT NAM& PLANNING & ZONING DEPT.NO... 515 . r. FY 1989-90 FY 1990-91 FY 1991-42 EXPENDITURE CLASSIFICATIONBUDGET` `"'`ACTUAL 'BUDGET--ESTIMATED~APPROVED DEBT SERVICE: r! 71 Boad Prmapal It ' 72 Bond Interest 73 Other Debt Service TOTALDEBTSERVICE '0 ~ ~ 0 ~ 0 0 ~ ~ 0 GRANTS & AIDS: i 81 Atds To Govt Agencies 82 Ards To Private .~enctes -._ r' TOTAL GRANTSR-AIDS _~"~ ~ '- ~ `0 ~ 0 .- ,. 0 ~ ~-: 0.>`., - , 0 PERSONNEL SCHEDULE SALARY CURRENT COMMISSION PER POSITION TITLE BUDGET APPROVAL APPROVAL CommunttyDcv.Coordtnator 1 1 31,478 Clerk Typrst S S 7,204 TOTALS I.5 15 38,682 -33- NON-OPERATING: Non Operatutg F*g ANNUAL BUDGET DEPARTMENT: Code FUND x`001 ACCOUNT ~ 516 ' Enforcement Board I FUNCTION: - Code Enforcement is responsible for handling complaints and over seeing the enforcement of the City Codes and Ordinances which have no criminal penalties. The _, department handles fire, building, -zoning and' sign codes. i. PROGRAM COMMENTS: In FY 90-91 the Code Enforcement Officer has processed j= 218 complaints. Of these complaints: 171 have been resolved in the department, 6 have been resolved through the Code Enforcement Board, and 35 are still under investigation. ~, In conjunction with the Fire Department', and the City " Clerk's Office, we have inspected over 90 businesses before occupational licenses were issued. These inspections were done to ensure a safe work place and ' compliance with all City codes. The department has been very active with condemned ' properties this year. Four buildings were razed, seven were condemned, two were taken down by the owners, and one was brought into compliance by the owner. -34- PERSONAL SERVICES• ' I1 Executrvc Salanes 12 Reg Salanes & Wages 1552 15,093 1639 14 Overtone 200 200 IS Special Pay 400 386 304 333 331 21 FICA 1,213 1,180 106 22 Pensiora 1,478 0 1,717 23 H&A Insurance 1,092 659 1,023 24 Work & Unemploy Comb 77 0 94 rrrrrer:wt~RSnNAI. sr?RV1CF4 ..'. ., .° ~-400 ...-.:. 386 .19,716 -17,266__ _ -<21,211 OPERATING EXPENSES: 31 Professional SKS 3,000 2,064 2,000 2,000 2,000 32 Acctg & Auditing 34 Contractual Svcs 1,400 171 15,000 12,000 12,000 35 Invcshgatrons 40 Travel, Conf ,& Train. 600 532 420 407 420 41 Commumrauons 42 Postage 43 Utihhcs 44 Rentals & Leases 45 Insurance 46 Repaus & Maintenance 250 250 250 47 Print & Publishing 75 100 100 100 49 Other Current Charges SO 27 350 397 350 51 Office Supplies 100 48 50 50 50 52 Operating Supplies 100 82 100 84 5210 Restrict Op Supplies 75 55 53 Road Matenals&Supplics 109 100 54 Books,Sub &Membetships TOTAL OPERATCNO SUPPLIES <5,400 4,179 ° 18,270 1597 ' 15,270 CAPITAL OUTLAY: 61 Land 62 Budding 63 Imp Other7ltanBldg. 64 Equipment 0 0 0 0 65 Construct in Progress Tt71'AL CAPITAL OUTLAY 0 0 0 0 U -35- ANNUAL BUDGET FY 1991-92 _ FUND NO. OOI DEPARTMENT NAME: CODE ENFORCEMENT - DEPT.NO. 516 FY1989-90 FY 1990-91 FY 1991-92 . EXPENDITURE CLASSIFICATION BUDGET' ACTUAL ' 'BUDGET ESTIMATED APPROVED DEBT SERVICE: 71 Band Prinapal 72 Bond Interest 73 Older Debt Scrnce TOTALDEBTSERVICE 0 '0 0 0 0 ' GRANTS & AIDS: 81 Aids To Govt Agenacs 82 Aids To Private Aeenaes TOTAL GRANTS do AIDS 0 -: , 0 0 0 '0 ,_ NON-OPERATING: Non-OpcratinR Ezp. TOTAL NON-OPERATING 0 0 0 0 p PERSONNEL SCHEDULE ;; SALARY CURRENT COMMISSION PER POSITION TITLE BUDGET APPROVAL APPROVAL ~ -- Code Enforcement Officer 1 • 1 • 14,378 ClerkTypat•• .15 •• .15 •• 2,161 TOTAL-S 1.15 1.15 ,~ 16,539 • - 40% of Salary Charged to this Dcptand fi0% to Budding Department •• - 15% of Salary Charged w this Dept , 35% to Budding Dept , & 50% to Planning 7nnmg Dept "' -~- i .. ~` trt l: DEPARTMENT NAME: l: ANNUAL BUDGET City Clerk FUND {001 ACCOUNT X517 The City Clerk, as provided by Section 31 of the Charter is appointed by the City Commission, serves at its pleasure, and is under its direction and control. Responsibilities mandated through City Charter/Code include: give notice of and advertise public hearings and meetings of the City Commission, and attend, record and keep the minutes of its proceedings; have custody of the City's seal and records; administer oaths; authenticate and record in full all ordinances, resolutions, petitions, easements, etc. and assure all are properly referenced, and distributed including updating code of ordinances with supplements; provide notary services; register voters, conduct the municipal election and certify election results. Other responsibilities of the Clerk's office include the issuance of occupational licenses and tax lien/assessment letters; registration of city vehicles and maintenance of all records pertaining thereto; and retention of insurance claims involving city vehicles; and publishing the city's quarterly newsletter. PROGRAM COMMENTS: With the help of apart-time employee, considerable progress has been made this year in organizing the city's records. The Buccaneer building is still being utilized for records storage and we have established a system for destruction of records which are obsolete or have no administrative value. We have received quotes for micro filming permanent records and are ready to proceed aggressively with a micro filming program through the City of Jacksonville. We issued 88 new occupational licenses, renewed 384, and 77 firms went out of business. As of June 6, 1991, we had researched and issued 294 tax/lien assessment letters. -37- PROGRAM GOALS To fully comply .with the uniform, requirements : and _ procedures for the scheduling and disposition of public records by the State of Florida. Considerable progress has been made this year in the development of a records management system and the major emphasis during the. coming year will, be on the micro filming of• records. After one year of contracting ,out this service we will decide whether it will best serve the city~s needs to - continue to contract out or purchase the equipment and do the micro filming in house. - ~ .. . ~- -38- ANNUAL BUDGET FY 1991-92 FUND NO. 001 DEPARTMENT NAME: CITY CLERK DEPTNO. 517 FY 1989-90 FY 1990-91 FY 1991-92 EXPENDI7VRE Q.ASSTPICATION BUDGET ACTUAL BUDGET ESTIMATED APPROVED PERSONAL SERVICES: 11 E:ecutive Salanu 12 Rea Salancs & Wages 41328 41315 45381 42,035 46,957 14 Overtrmc 1,000 80 1,000 100 1,000 15 Spectral Pay 776 0 907 0 869 21 FICA 3,155 3,143 3,471 3,223 3,735 22 Pensions 3,878 3,201 4,414 3,660 4,513 23 H&A Itssurance 3,883 3,867 3,632 2,798 3,621 24 Work & Unemploy. Comp 221 129 739 124 248 TOTAL PERSONAL SERVICES 54,241 51,736 59,064 51,910 60,942 OPERATING EXPENSES: 31 Profcsstonal Svcs 32 Acctg 6c Audrtuta 34 Contractual Svcs 5,819 3,800 1,000 1,000 11500 35 Invesogatcons 40 Tnvcl, Conf ,& Tram 2350 1579 1,800 1300 1,700 41 Communtcaooas 42 Postage 43 Utdtttcs 44 Rentals & Leases 45 Iasurancc 46 Repaus & Marntcnartce 2,101 1518 2,220 2,220 2,163 47 Prtnt & Pubbshutg 6,607 4,035 7,000 4,000 7,700 49 Other Current Charges 1,000 S1 Offioe Supphes 300 494 700 700 1,000 32 Openttng Suppbcs 1,034 847 300 300 1,000 5210 Restnct Op Supphu S3 Road MatenaB&Supphcs 54 Books~ub ,&Mcmbershcps 1,187 860 480 480 765 TOTAL OPERATING SUPPLIES 19,798 13,183 13,500 10,200 26,82R CAPITAL OUTLAY: 61 land 62 Butldutg 63 Imp.Othcr Than Bldg 64 Equipment 3,000 1,975 0 1,200 6,424 65 Constnrct In Proeress TOTAL CAPITAL OUTLAY 3000 1975 0 1 200 6 424 -34- ANNUAL BUDGET FY 1991-92 FUND NO. 001 DEPARTMENT NAME: CITY CLERK DEPTNO. 517 _ FY 1959-90 FY 1990-91 . FY 1991-92 EXPENDITURE CLASSIFICATION BUDOET ACTUAL BUDGET. ESTIMATED APPROVED DEBT SERVICE: 71 Bond Prmc~pal 72 Bond Interest 73 Other Debt Semce i ~ ; TOTAL DEBT SERVICE 0 0 0 0 0 GRANTS & AIDS: 81 Aids To Govt Agenaes '. 82 ?uds To Prtvatc ARenacs TOTAL CIRANTS do AIDS ~~ _ `- ~ 0 U - ~ 0 ~ 0 ~ ~_ 0 ` PERSONNEL SCHEDULE ' SALARY ' CURRENT COMMISSION PER POSITION TITLE BUDOET APPROVAL APPROVAL Cny Clerk 1 1 2850 Deputy Clerk 1 1 15,107 TemporaryEmploycc 1' S ' 3,500 TOTALS 3 2.5 46.957 -~- NON-OPERATING: Non-OperatmR Exp ' ANNUAL BUDGET r DEPARTMENT: Police FUND #001 ACCOUNT: 521 .+ FUNCTION: The Police Department is responsible for the protection of lives and property in the City of Atlantic Beach. Officers ,. provide numerous services to the citizens, and the ~, Department works closely with other agencies to address problems of mutual concern. 1. PROGRAM COMMENTS: The Atlantic Beach Police Department has continued its ongoing efforts against drug related crime. The system of distribution for illegal narcotics is supported by overcrowded prisons and factors over which we have little i C control. However, our evolving investigative and l enforcement activities have consistently led to the arrests of drug dealers and the seizure of property. Federal funds ^, are now becoming available to enhance our enforcement I~~; efforts and organize community support. The effective assignment of training and utilizing personnel continues to be a priority matter in development of 'the Police Department. The implementation of new and innovative programs is encouraged to increase effectiveness without incurring unnecessary costs. In 1990-91, the Pedal Pickers Program, a cooperative effort with Parks and Recreation, was initiated and was met with positive publicity and community support. The Department expanded its bicycle program through donations from private businesses, and will further expand in the fall by including bicycle education in the Atlantic Beach Elementary School. Federal Grant funding has provided the basis for tactical equipment and training for a specialized team to handle high risk drug enforcement activities. Atlantic Beach has attracted and maintained outstanding officers who serve in a courteous and professional manner. The Department is dedicated to preserving the quality of life in Atlantic Beach. Working together with the elected officials and the residents, we will continue to provide the highest levels of service and protection for our citizens. -41- ANNUAL BUDGET FY 1991-92 FUND NO. 001 r- DEPARTMENT NAME: POLICE DEPT.NO. 521 FY 1989-90 FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION BUDGET : ACTUAL BUDGET ESTIMATED APPROVED PERSONAL SERVICES: I1 Ezecutrve Salanes ]2 Reg Salanes & Wages 792,548 791,659 844,926 836,505 872,505 14 Overtone 66,750 66,634 45,000 52,500 45,000 15 Special Pay - '" - _ 24,071 " 24,037 - - 28,813 - ~ 23,426 35,372 21 FICA 66,219 66,202 64,528 69,801 72,895 22Penstom 59,530 3012 52,646 _41,004 59,094 23 H&A Insurance 46,996 46,071 56,692 42,161 ~ 1 55,167 24 Work & Unemploy Comp 31,077 30,897 371486 21,307 29,432 TOTAL PERSONAL SERVICES 1,087.191 1.t1S5,812 1.130.091 ],086.703 1.169.465 OPERATING EXPENSES: 31 Profcssconal SKS 500 500 - 0 50 0 32 Acctg & Audctmg _ 34 Contractual Svcs 12,404 12,394 16,859 16,859 22,400 351nvesugatrons ' 40 Travel, Con[ ,& Tram 1,475 1,462 1,00() 1 j00 1,000 41 Communrrauons 8,324 • 8,320 " 8,988 9,788 ~ ~ 10,505 42 Postage _ 43 Utthncs .15,800 15,783 15,000 15,000 15,000 44 Rentals & Leases 225 202 3,080. , , -2,730 ~ 2,688 45 Insurance 46 Repairs & Mamteuattce 29,422 28,753 _ 27,800 32,800 34,871 47 Print. & Pubhshtng 150 1,336 •; 3,000 .3,000 2,500 490therCurtcntCharges 150 137 16,225 16,225 -- 51 Ofrce Supplies 3,000 1,972 3,000 3,000 3,000 520peratmgSupphes 5330 48,152 51,000 51,000 47,2IX) 5210 Restrict Op Supplies . , - , . , 53 Road Matenals&Supphes . 54 Books,Sub ,&Membcrslups 800 777 1,000 1,000 1,000 TOTALOPERATiNG SUPPLIES 130,080. :123,089 `146,952 152,752 140,164 CAPITAL OUTLAY: 61 Land ' 62 Building - -' 631mp Other Than Bldg 800 0 0 ~ 0 ' 64 Egmpmen[ 18,920 11,784 4,238 19,000 ' 10,000 65 Construct In Progress TOTALCAPI'Y'AL OUTLAY 19.720 " 11.784 4.238 19.000 10.000 -42- l: ANNUAL BUDGET FY 1991-92 FUND NO. 001 ~, DEPARTMENT NAME: -`POLICE DEPT.NO. 521 ~• ,y - FY 1989-90 FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION BUDGET :ACTUAL BUDGET- ESTIMATED APPROVED" DEBT SERVICE: 71 Boad Pruinpal 72 Bond Interest 73 Other Debt Semce ~TOTAL~DEBTSERV[CE ~ 0 0 '- 0 . ~ ~ 0 ' - 0 GRANTS do AIDS: ~~ 81 Aids To Govt. Agennes 82 Aids To Private Aecncies TOTAL' GRANTS do-`AIDS 0 0 0 . -- 0 . - ., 0 NON-OPERATING: Nan Operating E*p ~~ TOTALNON-OPERATING" 0 0 ~ 0 ~ 0 ' , ~ ' 0 PERSONNEL SCHEDULE SALARY CURRENT COMMISSION PER C' POSITION TITLE BUDGET APPROVAL APPROVAL Chief 1 1 47,042 Captain 0 1 37,575 Lieutenants 4 4 136,423 DCLeCINCS 1 1 30,880 Human Resource Ot6cer 1 0 0 Patrolmen I 15 IS 401,072 Communications Supervisor 1 1 20,463 Communications Officers 5 4 66,571 Administrative Assistant 1 1 22560 Records SpenaLst 1 1 16586 Anunal Control Officer 1 1 15,250 Lifeguard Captain 1 2 • 11574 Ldeguard Lt 2 2 • 9,464 Ldeguard Sergeant 0 0 • 0 Ld'eguards 17 15 • 52,240 School CrossineGuards 3 3 •• 5,006 TOTALS 54 52 872505 • -Hours [or regular lifeguards workhours vary •• -Employed duniig school year for approximately 22S hrs each per pay period -43- ANNUAL BUDGET DEPARTMENT:. Fire FUND #`001 Department ACCOUNT ,522 FUNCTION: The mission of the Atlantic Beach Fire Department is the prevention and suppression of fires and the protection of lives and property. In addition to their function in the Fire & Rescue Department, the Atlantic Beach Fire Department also renders emergency medical services of Basic Life Support whenever necessary. The Department now has High Angle Rope Rescue Team to better serve our citizens. PROGRAM COMMENTS: Personnel: While the Atlantic Beach Fire Department has thirteen paid employees and fifteen volunteers (on average), there is presently a need for at least three more firefighters. This would allow for four men on duty while also meeting personal leave time 'or schooling needs. Already in' 1991 we have lost four citizens in three separate fires. According to the Census, our City has grown by 48$ over the past ten years and we must continue to grow with it. Equipment: We have recently purchased a breathing air compressor, however, an aerial type Quint fire truck, that serves a ',dual purpose as a pumper and ladder truck, should be considered. Administration: ,To accomplish the training of our personnel, we will utilize such facilities as FCCJ, Jacksonville Fire Academy, St Augustine Academy and State Fire College, supplemented with Video Training: By keeping our Firefighters current in all aspects of their job and by;updating our equipment, our ability to serve the citizens of Atlantic Beach is augmented. Our department also plans to enter into rescue diving. We would like to have a Rescue Dive Team for such emergencies. Z feel it is necessary since we are such a water oriented city. - Z feel the Saf place to work. our employees asking for six can train as a to the loss of aty Program will make our city a safer The CPR Program is reaching out.to all and citizens. The .department is: also 8-hour training days in which all shifts team together. This will be needed due men to the City of Jacksonville. -44- '~ ANNUAL BUDGET FY 1991-92 FUND NO. 001 t i DEPARTMENT NAME:" FIRE" DEPT.NO. 522 _ FY 1989-90 FY 1990-91 FY 1991-92 EXPF.NDTTURE CLASSIFICATION" "~BUD(IET : '" •'ACTUAL BUDGET ESTIMATED APPROVED PERSONAL SERVICES 11 EAecutrvc Salaries 12 Reg Salaries & Wages 272,808 250,644 301,048 275,906 282,199 24 Overtone 11,000 10,689 700 20,048 1700 15 Special Pay 30,771 19,097 33,286 24,485 30,338 21 FICA 21,438 21,431 26,150 2414 25,248 ZZ Penstotu 12,677 7,296 7,071 2,496 8,210 23 H&A Insurance 2024 19,776 23,646 21,024 2333 24 Worlt.& UnemDloy Comp 8,707 8,198 11,048 8,688 10,739 ~~TOTAL'PERSONALSERViCES 377725 ,-' 337132 109749' ~ -377161` ~' '397768 OPERATING EXPENSES 31 Professwnal Sys 32 Acctg & Auditing 34ContrattualSvcs 100 577 100 100 1,850 35 Invesngauons 40 Travel, Conf ,& Tram 700 5,183 9,000 9,000 9,900 41 Communtcauoas 0 42 Postage 43 Utdtties 44 RentaLc & Leases 500 500 500 500 45 Insurance 46 Repaus & Maintenance 13,930 9,914 16,250 16,250 24,660 47 Print. & Pubhshmg 1,000 81 1,200 1,000 1,200 49 Other Current Charges 830 623 19,691 9,500. 5,500 51 OQtce Supphes 1,200 821 1,500 100 1,500 52 Operating Supphes 42,980 40,924 18,000 18,000 23,800 5210 Restrict Op Supphes 53 Road Materials&Supphes 54 Books,Sub ,&Mcmberships 1,215 239 865 800 1,075 TOTAL OPERATING SUPPLIES " " 78,355 58,362 68,506 57,850 69,985 CAPITA[, OUTLAY: 61 Land 62 Budding 63 Imp Othcr'Iltan Bldg 800 790 0 64Egwpment 284,433 279,252 4140 40,000 29,111 65 Construct.In Procress TOTAL CAPITAL OUTLAY 285,233 280,042 41,340 40,000 29,111 -45- FY 1991-42 DEPARTMENT NAME:: ANNUAL BUDGET FUND NO. 001 FIRE DEPT.NO. 522 FY 1989-90 FY 1990-91 V -BUDGET _' _=A(_'i7tAi." " `RImRTTP ucmrvr FY 1991-92 'f'QTl soon A<mr~^ DEBT SERVICE: -, 71 Bond Prmnpal ~ ~. 72 Bond Interest ~ ~ ~ ~ , 73 Othcr Debt Sernce ~ TOTALDEBTSERVICE 0' 0 0 0 0 GRANTS & AIDS: ~ 81 Atds To Govt Agennes 82 Atds To Private A¢enctes TOTAL GRANTS & AIDS ~~~ ~ ~ ~ 0 ~ p 0 p . >. , -~ NON-OPERATING: Non-OperatmA Ezp PERSONNELSCHEDULE SALARY CURRENT COMMISSION PER POSITION TITLE BUDGET APPROVAL APPROVAL Ftre Chef ~ 1 1 32,203 Fac Lt 3 3 75,150 1st Engmccr 3 3 65 122 F¢eman/EMT's 6 6 109,724 TOTALS l3 13 282,199 -46- .. ~! ANNUAL BUDGET DEPARTMENT: Building FUND #001 ACCOUNT ,524 FUNCTION: The Building Department is responsible for the inspection and enforcement of all permits within the City of Atlantic Beach. Since its re-organization in FY 1989-90, the department currently consists of one building official and one part-time building clerk. PROGRAM COMMENTS: In FY 90-91 the department has made several policy changes. The issuance of well, fence, re-roof, gas and utility permits were introduced and enforced by the building inspector this year. These permits are listed in the code of ordinances but were never enforced by previous department personnel. This change in policy has increased income to the City by over $11,000.00 in FY 90-91. The department has issued permits, 10 duplex home permits with valuations dollars. We have also electric, mechanical, and in this fiscal year. approximately 55 new home permits, and 8 commercial totaling over 4.5 million issued over 550 plumbing, other miscellaneous permits -47- ANNUAL BUDGET FY 1991-92 - FUND NO. 001 r-- DEPARTMENT NAMB: BUILDING DEPT.NO. - 524 ~ . ' FY 1989-90 EXPENDITURE CLASSCFICATION BUDGET =' ='ACTUAL _,~ FY 1990-91 FY 1991-92 -- BUDGET ESTIMATED APPROVED PERSONAL SERVICES: . 11 EzecutrveSalanes ~ ~ - 12 Reg Salanes & Wages 35,215 35,149 24,333 25,775 26,610 14 Overttmc 0 0 200 200 15 Special Pay - -- - - -- 593 - - 579 - -486 - - 1,078 - - 532 - 21 FICA 2,737 2,711 1,899 2,054 2,092 22 Pensronc 1,467 1,320 2,367 1,968 2,763 ' 23 H&A Insurance 2,534 2,516 3,506 1,739 1,756 24 Work & UnemDloy Comp 1646 1627 512 1 030 ' 501 TOTAL PERSONAL SERVICES 44,192 43,901- '33303 33-646 - ~ees•z OPERATING EXPENSES: - _ i^ 31 ProCessconal Sias. 600 583 S00 500 500 ' 32 Acctg & Audttmg 34 Contractual Svcs 8,960 8,949 5,560 5,800 5,800 35 Invesagatrons i 40 Travel, Conf ,& Tram 825 811 1,355 155 1,437 41 Communrcaoons SO 42 Postage 50 43 Uuhues 44 Rentals & Leases _ 4S Insurance _ - 46 Repays & Maintenance 775 767 1,100 1,500 1,750 47 Prmt. & Pubhshmg 650 630 ' 600 SSO 600 49 Other Current Charges 400 391 0 200 51 OOice Supplies ~ 400 168 300 300 300 52 Opcratmg Supplies 1,200 ` 1,132 300 959 700 5210 Restncted Op Supplies 53 Road Matenals & Supplies S4 Books,Sub ,& Memberships 800 798 250 220 188 ' TOTAL OPERATING SUPPLIES 14,610 - 14,228 9,965 1I,434 11,325 _, • CAPITAL OUTLAY 61 Land 62 Burldmg 63 Imp. OtherTlranBldg 64 Fgmpment 250 250 0 370 65 Construct In Progress TOTAL CAPITAL OUTLAY 250 _ .250 ..^ 0 0 370 i _48_ ~ I ANNUAL BUDGET FY 1991_gl FUND NG. 001 DEPARTMENT NAME: - ' BUILDING DEPTNO. 524 -- FY 1989-90 FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION ~~~ BUDGET '' `~" ACTUAL -.`BUDGET-~ ESTIMATED APPROVED DEBT SERVICE 71 Bond Prmapal 72 Bond Interest 73 Other Debt Setvtce TOTAL DEBT SERVICE _ , 0 0 0 0 0 GRAN'T'S & AIDS: 81 Atds To Govt. Age TOTALC3RANTSdcAIDS - ~ ~0 ~ ~ ~0 ~ ~~ 0~ ~ 0 ~~ "~ ` PERSONNEL SCHEDULE t~ SALARY' CURRENT COMMISSION PER POSITION TITLE BUDGET APPROVAL APPROVAL Butldmg Inspector • 1 1 21,567 Butldtng Clerk •• - 35 35 5,043 CommumryDevCoordmator 0 0 0 TOTAL 1.35 1.35 26 6, 10 _ • - 60% of Salary Charged to this Deptand 40% to Code Enforcement •• -35% of Salary Charged to Otts Dept., 15% to Code Enforcement, & 50% to Planning .• 1 r -49- . 1. NON-OPERATING: Non-O ratm E r ANNUAL BUDGET Public Works FUND #`001 ACCOUNT f541 FUNCTION: The Public Works Division is responsible for the maintenance of fifty-nine miles of streets 'and highways, including street signs, approximately twenty miles of sidewalks, street right-of-ways, ten miles of Storm Water ditches, and the maintenance of the Public Works building and any other City owned properties. Jobs performed by the Public Works division include remodeling and constructing -City buildings,- painting, ditch cleaning, mowing of grass, repairing and reconstructing streets or sidewalks, and replacing or installing street signs. We are also responsible for garbage pick-up and assist in other areas of City operations where needed. PROGRAM COMMENTS: i i The ability of this division to perform at .optimum _ capacity is dependent on the available equipment. This division currently needs additional equipment in order' ~- to perform the work required by the City. The budget, - ' as presented, reflects this need to .maintain and augment an optimum level of service. -50- ANNUAL BUDGET DEPARTMENT: Beautification FUND 001 ACCOUNT x`542 FUNCTION: The Beautification Committee, formed in 1989, consists of citizens concerned with improving and maintaining the appearance of our community as well as providing our citizens with a safe environment and healthy quality of life. The Committee, and its Coordinator, have been responsible during the past fiscal year for: * The continuation of a "Yard of the Month" recognition award. To date, a'total of 14 such awards have been presented to citizens of our City. * The planting of a total of 116 hedge plants bordering Russell Park, on Plaza, providing an attractive landscape effect and serving to eliminate the problem of illegal parking at this area. Additional such plantings are included in the budget proposal for FY 1991- 92. * Landscaping and maintenance of "Welcome to ~ Atlantic Beach" signs at four major loca- ~: tions. Future upgrades are planned for these areas. '`' * An amendment to the Tree Conservation Ordin- ance has been completed by a sub-committee for presentation to the Commission. Another sub-committee is currently working on a Land- • scape Ordinance. * implementation of an "Adopt-a-Mile" program on Atlantic Blvd. in cooperation with a NAS, Mayport based helicopter squadron. r~ l~ * Final permit granted from the DOT for the planting of approximately fifty palm trees in the greenspace medians of Atlantic Blvd. ~ `i This project is being financed through pri- l~ vate funding and administered through the beaches area Chamber of Commerce, at no cost ~; to the city. t: * Participation and support in the planning stages of the "Town Center" Streetscape pro- (; ject in cooperation with city merchants. The role of the Beautification Coordinator is essen- tial to administer and coordinate these and other • on-going programs for the Committee. -50A- '~: ANNUAL BUDGET FY 1991-92 FUND NO. 001 DEPARTMENT NAMH: PUBLIC WORKS DEPT.NO. 541 FY 1989-90 FX 1990-91 FY 1991-92 EXPENDITURE C[,ASSiFICATION BUDGET - ACTUAL'. BUDGET: ESTIMATED APPROVED PERSONAL SERVICES. ~ ~ ~ ' ' ` ~ ' -- ,..~ 11ExccutrveSalancs ' , ,~, 12 Reg Salaries & Wages 174,547 174,526 '226,809 238383 270,991 14 Overtone 7,700 7,667 4,000 6,690 6,OW 15 Spcnal Pay 2,283 1,736 4,133 0 5,156 21 FICA 14,008 - •' 13,964 ~ 18,416 • ' 18,748 ~ 2154 22 Penstotts 16,466 16,452 ~ 20,166 - 16,740 26,769 23 H&A Insurance ~ 16,736 16,648 23,128 15,817 25,067 24 Wotk & Unemploy Comp ~ -• ~ • 10148 10122 ' 12 722 7,560 12322 TOTAL PERSONAL SERVICES ' 241,888 ~'- '241 116 ' '309'174 `303 938 367 889 OPERATING EXPENSES: 31 Profcsstonal Svcs . ~ ~ .. ., • ' 11,400 - 11372 ~ • • . ; 4,000 ] 392 6,000 32 Acetg & Audomg • ~ ., , 34 Contractual Svcs -. 21,704 ~ ' 21,660 _ 30,000 13,035 21,650 35Invcsugaaons : ~ ., _ , , .. , 40 Travel,Conf,&Trammg _ ~', ,. 1,700 1,697 2,660 1y89 2,980 41 Commumcauons ,. 5,075 • 5,055 4,950 5,721 7,240 42 Postage 43 UttLnes 58,480 58,440 57,500 54,437 60,000 44 Rentals & Leases _ ~ 5,055 ' " 5,045 r .. ;10,000 5,000 7,000 45 Insurance _ , 46 Repairs & Mamtenance ~ 35,615 35,597 15,130 39350 33,120 47 Pent. & Pubhshing 375 360 1310 207 1,650 49 Other Current Charges 4350 572 7,500 2,768 5,000 51 Office Supphcs " ~ ' 1,680 _ 1,189 _, 1,696 2,461 3 170 52OpcratmgSupphcs '~ ' : 47,030 40,789 39,505 31,500 , 29,190 5210 Restricted OP Supphcs 53 Road Materials & Supphes 16,715 16,706 10,000 2,807 13,400 54 Books,Sub.,& Memberships 780 762 400 789 1000 TOTAL OPERATING SUPPLIES - 209,959 199,245 184,651 161,456 191,400 1 CAPITAL OUTLAY: 61 Land 62 Butldmg 63 Imp. Other Than Bldg ~ 1,225 ~ 525 720 1,125 7,500 64 Egmpmcnt ~ 24350 24330 ~ 0 11,933 7,500 65 Construct In Pro¢ress TOTAL CAPITAL OUTLAY ?5,575 24 855 7 520 l3 058 15 000 -51- DEBT SERVICE: 71 Bond Prinapal • 72 Bond Interest ' 73 Other Debt Semce TOTALDEBTSERVICE ~~ 0 ~ 0 0 0 0 r, GRANTS do AIDS: t 81 Atds To Gavt. Agennes I 82.4tds To Prrvatc oenctes TOTAL'GRANTS~dc~AIDS ~ ,,0 0-`' 0 0~ °-' 0 NON-OPERATING: ~, Non-Operating Exp t S TOTAL NON-OPERATING ' ~ ~ ~-_` 0 ~ 0 0 ~ 0 '- .. 0 OSITION TITLE PERSONNELSCHEDULE CURRENT COMMISSION BUDGET APPROVAL SALARY PER APPROVAL Du. of Pubbc Works/City Eng. 1 1 51500 AssLPubhc Works Duector S 1 30,000 Saint. & MainL Drv Duector 1 1 33,753 Pubbc Works Foreman 1 1 21,254 HeavyEquipmcntOpcrator S 1 18,954 General Maint. Worket I & II 7 6 • 69,014 Administtatrve Assistant 1 1 1838 Inventory Control Clerk 1 1 14,964 Beautification Coordinator S S 7,494 Temporary Employee S S 5,720 CrcwChief 0 0 0 TOTAL, 14 14 270 991 • Gen Maintenance Worker I transferred to Equipment Maintenance -52- ANNUAL BUDGET DEPARTMENT: Parks & FUND #001 ACCOUNT $`572 Recreation FUNCTION: The Parks & Recreation Department of the City of Atlantic Beach has as its functions, the maintenance _.. and upkeep of_the City's seven parks which total some fifty acres, and is enjoined to offer the citizens of the City recreational facilities and programs for the the leisure use of their time. The Department consists of a Director and two full time maintenance workers. Together they are responsible for preparing and administering an annual budget and the care, maintenance and repairs of all the parks and equipment, including the Right of Ways at each park, while providing a healthy, safe environment for the citizens of the City. The present facilities include five tennis courts(with the addition of two more before the end of FY 91), two racquetball courts, one baseball field, two softball fields, four basketball courts, one exercise/nature trail, picnic facilities, and children's playgrounds. The department provides daily repair and maintenance for the park grounds and equipment. For the pleasure of the citizens, the Department provides an annual Easter Egg Hunt for the children, an annual Christmas Tree Lighting Ceremony for .. all citizens, a Spring Festival for the family, carnivals. at different times of the year, wedding facilities at Howell Park, and hosts numerous "parties~~ in our pavilion in Russell Park and throughout the other parks. The YMCA Summer Camp, as well as, Little League Baseball are big hits. ~ We have added a double wide modular to Jack Russell Park which has served as an office for the Parks & Recreation Director. It has also hosted city and-civic groups as well as city employees in meetings/training and is an official city wide polling center. Property has been acquired in the Donner subdivision that will allow the expansion of Donner Park and its availability to the citizens west of Mayport Road who -53- .' ~. , I l; presently have no recreational facility whatsoever. The Complex we anticipated in section "H" for this purpose, did not materialize primarily due to the t'" excessive price of the land in question. !,~ In the coming year, and looking toward a long range plan (5 years), this Department plans to develop Jordan Park; produce a full time program in Donner Park; (i create a regional park for citizens from Atlantic Blvd. ' north to Church Road; provide additional services through the sponsorship of the YMCA; and convert the _ original City Hall to a Community Center offering leisure pleasures, including an archival library and perhaps rent the great room (formerly the lobby) for small family gatherings. In achieving the above goals, we will provide pleasurable activities for all of our citizens to assist them in the use of their leisure t1me. It will also offer them a pleasant form of their tax dollars in action. li 1, .. lJ !: .. (I r:: -54- ANNUAL BUDGET FY 1491-92 FUND NO. 001 DEPARTMENT NAME: ,PARKS do RECREATION DEPT.NO: 572 FY 1989-90 FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION BUDGET- ~~ " ACTUAL ~ `BUDGET- ESTIMATED APPROVED PERSONAL SERVICES- - 11 Executrve Salanes 12 Reg Salartcs & Wages - 58,413 ~ ' 4881 65,818 50,588 69,017 ~ , 14 Overtime ~ ~ 350 ~ 160 1,000 400 800 15 Speaal Pay 1,618 -1,590 1,216 1,781 1~IG 21 FICA 4,451 ' 3,688 - 5,035 4,037 5,442 ~ 22 Pensto~u - - ~ :. 5,&il 4,824 ,5,920 ' 4,908 6,835 23 H&A Insurance '' 7,093 - - 4,906 7,115 4,181 7,115 24 Wodc & Unemploy Comp - ~ - - c 3 937 2 771 3 727 ' 2669 3520 "' TOTAL PERSONALSERVICES "81 703 ` ~ 66,520 " 89 fi31 ` ~ 6864' 94 045 OPERATING EXPENSES: 31 Professional S~cx 450 450 2,000 32 Acctg & Aud~tmg 34 Contractual Svcs 25,000 2373 22,000 28,300 27,500 j 35 Invcsngatrons 40 Travel, Conf ,& Tramtng 150 1,000 1,000 1,000 41 Commumpuons 1,000 970 1,500 1,200 2,400 42 Postage 43 Utthttes 8,250 8,232 8,000 9,900 IO,OW 44 Rentals & Leases 4,150 947 6,040 1,100 2,000 45 Insurance ._ 46 Repairs & Mamtenance 15,770 9,705 IS~00 8,000 13,240 47 Pnnt & Pubhshmg 300 700 200 1,000 49 Other Current Charges 525 505 1,500 51 Olftce Supplies 500 170 800 620 500 520pcratmgSupphes 8,225 4,617 10,101 6,500 9,975 ' 5210 Restricted Op. Supplies 53 Road Materials & Supplies .--- 54 Books,Sub ,& Memberships 500 71 300 250 125 TOTAL OPERATING SUPPLIES 66,220 ' 49,211 65,941 60,570 67,740 CAPITAL OUTLAY: 61 Land 20,800 20,266 0 62 Butldmg 63 lmp. Other Than Bldg 125 111 300 0 1300 64 Equipment 12,225 11,620 900 900 1,100 65 Construct In Progress TOTAL CAPITAL OUTLAY 33 ISU 31 998 9600 9300 14 600 -55- r- •. ANNUAL BUDGET , r FY 1991-92 - FUND NO. 001 DEPARTMENTNAME: PARKS do RECREATION DEPT.N0. 572 r. FY 1989-90 ", FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION."BUDGET' ~=ACTUAL' ~. BUDGET'=ESTIMATED APPROVED DEBT SERVICE: ~ 71 Bond Prutapal 72 Bond Interest 73 Other Debt Scmce TOTAI:DEBTSERVICE _ 0 ~ '0 ~ 9 0 ~°'~~ '_0 GRANTS & AIDS: 81 Aids To Govt Agencies ~ ; 82 Aids To Private F~ettctcs TOTAL GRANTS ~ AIDS -' _0 , ~ 0 0 , `, 0 NON-OPERATING: Non-Operating E.*p ~rnrwr. NON-OPERATING ' 0 ~ 0 ~ '- 0. 0 ~ ' ~ 0 PERSONNEL SCHEDULE SALARY CURRENT COMMISSION PER POSITION TITLE - BUDGET APPROVAL APPROVAL Recrcatwn Duector 1 1 24,988 Gen.Maintenance Wotker II 1 1 17,848 Gen Maintenance Wotker I 2 2 22981 Actmues Coordinator S 0 0 Seasonal Employees 0 1 3,200 TOTALS 4.5 5 fi9,017 -56- ANNUAL BUDGET DEPARTMENT: Interfund FUND /001 Transfer FUNCTION: ACCOUNT #`581 The Interfund-Transfer account is established to show transfers between the General Fund to another fund. These transfers are not repayable and do not constitute payment or reimbursement of goods provided or services performed. This account represents an expenditure of the disbursing fund but not an expenditure of the governmental unity as a whole. PROGRAM COMMENTS: The transfers from the General Fund for FY 1991-92 are as follows: Transfer to Debt Service $393,837 _ Estimated _ _" prorated share of Debt Service Transfer to Pension Fund Transfer to Police Trust Fund $ 2,140 $ 6,000 TOTAL $401,977 -57- Additional funding for Pension Fund Related to Ordinance For Police training courses and conferences ` ANNUAL BUDGET' ~FY 1991-92 ~~ - FUND NO. -001 ~` DEPARTMENT NAME: INTERFUNDTRANSFERS DEPTNO_ 't581 `FY 1989-90 "" -- FY 1990-91 ` , FY 1991-92 ;~:a~: 'snrvnranrrrmsr'fY.ACCTRir:ATiON'HUDOET "-" ACTUAL BUDGET ES'I'iMATEDAPPROVED PERSONAL SERVICES: 11 E:tecutrvc Salaries 12 Reg Salaries & Wages 14 Overtime 15 Special Pay 21 FICA 22 Pensions 23 HBcA Insurance 24 Wor1t & Unemploy Comb TOTAL . - ~,,=; PERSONAL'SERVICES ~ ~" ~ A ~ 0 ~ ': "0 ~ 0 0 OPERATING EXPENSES: 31 ProCess~onal Sscs. 32 Acctg. & Audumg 34 Contractual Svcs 35 Investigations 40 Travel, Conf ,& Training 41 Cammumptions 42 Postage 43 Utdrites 44 Rentals & Leases 45 Insurance 46 Repaus & Maintenance 47 Print. & Publishing 49 Other Current Charges 51 Office Supplies 52 Operating Supplies 5210 Restricted Op. Supplies 53 Road Materials & Supplies 54 Books,Sub & Memberships TOTAL OPERATING SUPPLIES ~ 0 ~0 ~ 0 . ~ 0 `: . 0 CAPITAL OUTLAY: 61 Land 62 Budding 63Imp OthcrThanBldg 64 Egmpment 65 Construct In Pr ress TOTAL CAPITAL OUTLAY" 0 0 0 0 U -58- ANNUAL BUDGET FY 1991-92 FUND NO. 001 DEPARTMENT NAME: INTERFUND TRANSFERS DEPTNO. 581 = ^ FY 1989-90 - FY 1990-91 FY 1991=92 EXPENDITURE CLASSIFICATION BUDGE'T' ACTUAL BUDGET ESTIMATED APPROVED DEBT SGRV ICE: 71 Bond Prtnnpal 72 Bond Interest 73 Other Debt Sernce TOTALDEBTSERVICE 0 0 0 0 ;0 GRANTS & AIDS: 81 Atds To Govt Aec TOTAI.ORANTS do AIDS '~ '=, 0 ~~' . ~ 0 ~ 0 0 - ~' ~ 0 ,_ PERSONNELSCHEDULE CURRENT APPROVED POSITION TITLE BUDGET BUDGET r -59- NON-OPERATING: Non-OperatmA E:tp 428 450 333 037 413,224 297,392 401,477 r ANNUAL BUDGET DEPARTMENT: Equipment FUND ,f 001 Maintenance ACCOUNT ,f 590 FUNCTION: The equipment maintenance activity is responsible for the maintenance of all City vehicles and equipment. The division completed 600 work orders in FY 1990-91. (Work orders are not written for emergencies and scheduled maintenance.) The Equipment Maintenance Department was created to help service the vehicles and equipment within the City so as to maintain the efficient operation of daily duties. In the 1991-92 budget, we hope the purchase of equipment and tools will cut down on work done outside the shop and will make repairs and service quicker. PROGRAM COMMENTS: We hired a new full-time Maintenance Worker II in FY 1990-91 to perform more extensive routine electrical and welding repairs. For FY 1991-92, we will continue to improve and perform services in-house, for example, minor body repair work, instead of outside contracting as in the past. -60- ANNUAL BUDGET FY 1991-42 FUND NO. 001 DEPARTMENT NAME: " "EQUIPMENT MAINTENANCE DEPT.NO. 590 EXPENDi'IVRE CLASSIFICATION FY 1989-90 'BUDGET ~ -:ACTUAL ~~ FY 1990-91 FY 1991-92 "BUDGET. ESTIMATED APPROVED PERSONAL SERVICES: IlEucutrveSalaries '' ~ ` 12 Reg Salaries & Wages 54,492 54,492 58,626 49,296 65,244 140vcrttmc 240 - -- 2,338 2,000 - 452 1500 15 Speccal Pay 1,647 1,643 2,052 827 2 284 21 FICA 4,460 4,458 4,776 3,869 , 5,281 22 Penswns 4,464 4,464 5,706 4,740 6 775 23 H&A Insurance 5,003 5,002 4,096 4,521 , 7,111 24 Work & UnemPloy. Comp. ~ ~:. 2446 - ' - - 2442 3L525 ' 1 755 276 TOTAL' PERSONAL SERVICES `- ~ ~ 74;8.52 - 74 838 = ~ " _80,781 , 13,461 '- 90.771 OPERATING EXPENSES: 31 Profcssconal Svcs 32Atxxg &Audumg - • 34 Contractual Svcs , _ 35 Invesugauons i , 40 Travel, Con[ ,& Trammg 360 358 800 - 831 800 41 Commumcaaons 485 483 0 507 42 Pastagc , 43 Uuhues , 44 Rentals & Leases 1,520 1,516 825 945 1 350 45 Insurance , ._ 46 Repacrs & Mamtenancc 1,460 1,457 1,978 3,698 ~ 1500 47 Prmt & Pubhshmg • 49 Other Current Charges ~ 123 r ~ _ gj$ 0' 500 51 Otricc Supplies ~ - ~ 520pcratmgSupphes 3,940 3,931 1,100 5,735 . 7500 5210 Restricted Op Supplies 53 Road Matenak & Supplies 54 Books,Sub ,& Memberships ~ TOTAL OPERATING SUPPLffiS 7,888 7,745 5,528 "` 11,716 I1,650 ~, CAPITAL OUTLAY: I . 61 Land 62 Budding 631mp Other Than Bldg i . 64 Equipment 3,700 3,654 9587 1,237 3500 65 Construct In Pro¢ress TOTAL CAPITAL OUTLAY 3 700 3654 9 587 1 ?37 3 500 -61- ANNUAL BUDGET.-~ _~_. .,, DEBT SERVICE: 71 Bond Pnacipal ' 111 i 72 Bond Interest 73 Other Debt Scmce ~; TOTALDEBTSERVICE" ~ =~0~ 0` -'0 0~ ~ ~`0 PERSONNEL SCHEDULE ~ SALARY CURRENT COMMISSION PER POSITION TITLE BUDGET APPROVAL APPROVAL Mechanic II Ge>xral Maintenance Wotkerll General Maintenance Worker I 2 1 0 2 1 1 • 42,406 11,855 10,983 [ f TOTALS 3 4 65,244 • Transferred from Public Works r 1. l: r ,. C -62- 1; CITY OF ATLANTIC BEACH MISCELLANEOUS GRANTS ..SUMMARY OF REVENUES, EXPENDITURES, & BALANCES ;^ `~~ ~ ~~~ ~ ~~~ - ~ ", _ ~ ' F7C 1989-90 ~ FY,1990-91 ~ FY 1991-92 ~,, .. ; BUDGET =ACTUAL - BUDGET `ESTIMATED APPROVED BeginniaA Balance 0 0 0 0 '0 Revenues: CDBG Grant 112,000 22,424 198,900 188,900 127,000 ~ State Grant 0 0 20,500 20,500 0 Transfers-In 0 0 0 0 0 Total Revenues ,. 112 000 ° 22 42t . 219 400 _ 309 400 127 000 Ezpenditures: Profcsstonal Scrnoes 0 0 20,500 20,500 0 Contractual Sernces 106,000 16,608 188,900 188,900 127,000 Imp Other Than Bwldmgs 0 '- 0 ' - 0 0 ~ ; Transfers to General Fund 6,000 5,817 10000 0 0 ' _ .. .. ,! j' I; -63- ANNUAL BUDGET DEPARTMENT: Miscellaneous FUND: x`110 ACCOUNT: f537 Grants FUNCTION: Miscellaneous grant funds will be used to account for various small State grants the City may receive. Currently, the City has budgeted for the fiscal year the remainder amount of a Community Development Block Grant in the amount of $127,000. This grant will be used for the rehabilitation of houses meeting certain grant guidelines in the Donners subdivision-Black Pines area. -64- ' ANNUAL BUDGET FY 1991-9Z FUND NO. 110 DEPARTMENT NAME: MISCELLANEOUS GRANT'S - DEPT.NO: 537-; FYd989-90- _ FY 1990-91 FY-1991-92 AJLPRNTT11 rl?t7 l`f eeerains~rrw °nriratrn.. ....~,..~... - ._._~_~ __-_ __ _ _. PERSONAL SERVICES: 11 E:oeattrve Salarres 12 Rcg Salaries & Wages " ' 14 Overtone 15 Spcaal Pay 21 FICA - 22 Penswn5 _ _ 23 H&A Insurance 24 Work & UnemDby Comp _ , TOTAL PERSONAL SERVICES . !.. ,t '. `.0: ,;: 0, p . .~... 0 " '.. ~ . 0 OPERATING EXPENSES: - ~ •• 31 Protesswnal Ses 0 , .0 20,500 20,500 0 32Acctg &Audtttn8 ~ < 34 Contractual Svcs 106,000 - 16,608. ~ 188,900 188,900 127,000 33 Invesogauons , , , 40 Travel, Con[.,& Tratntng ~ ' 41 Commumcattons & Postage 43 Utrhttes 44 Rentals & Leases 45 Insurance 46 Repairs & Maintenance 47 Print. & Pubhshtng 49 Other Current Charges 51 OOicc Supphes 52 Opcrattng Supphes 5210 Restricted Op.Supphes 53 Road MatcriaLs & Suppbcs 54 Books,Sub ,& Membcrshtps TOTAL OPERATING SUPPLIES 106,000. 16,608 209,400 209,400 127,000 CAPITAL OUTLAY: 61 Land 62 Budding 631mp Other Than Bldg 0 0 0 0 0 64 Equipment 65 Construct In Progress TOTAL CAPITAL OUTLAY 0 0 0 U 0 -63- DEBT SERVICE: C 71 Bond Pnncipal 72 Bond Interest 73 Other Dcbt Sernce TOTAL DEBT SERVICE ~ : ~' B ~ U ~ U ~ ~ U , ~ ' ~ PERSONNEL SCHEDULE CURRENT BUDGET POSITION TITLE BUDGET' REQUEST l: l; .. ~~ {' t . _~_ .~ (. Revenues: Convention Dcvclopmcnt Taz ?5,000 27,518 75,000 27,500 27,500 Total Revcnnes 25 000 27,518 ZS 000 27,506 27,500 E:pcnditures: Transfer to Capital Pro)eas 0 0 159,800 42,245 97,000 Total Fspenditarp ~ ~ 0 -0 _ 159,800 ~ 42,245 97.000 .-, ~i -ti7- i i j ANNUAL BUDGET DEPARTMENT: Convention Development FUND 120 ACCOUNT ,f 581 Tax Fund FUNCTION: This fund has been established at the recommendation of the City's auditors in order to provide a better audit trial for these funds this year. The City Manager and staff are proposing that the City Commission adopt a resolution to allow the City to use these funds for recreational projects. The projects the City Manager and staff are proposing are as follows: Jr. Sized Basketball Court $10,000 Adult Basketball Court 7,000 Engineering & Architechtural Svcs. for Comm. Center at Ocean Blvd. 30,000 Russell Park Recreation Building 50,000 DEPARTMENT TOTAL $ 97,000 r - These projects are to be paid for with monies from the City's Capital Project Funds paid for by a transfer from the Conventions Development Fund. r. I~ -68- L ANNUALBUDGET FY 1991-9Z FUND NO. 120 DEPARTMENT NAM&CONVENTIONDEVEI.OPMENT TAX DEPT.NO. :581' " ~ ~; ~ ' ~ ~ ~ ' FY 1989-90 - ~ ~ _ FY 1990-91 - , FY 1991-92 EXPENDI7VREC~ASSIF+ICATION`-BUDCIET.~ 'ACTUAL. ~~ BUDGET ESTIMATED APPROVED PERSONAL SERVICES: 11 Executive Salanes 12 Reg Salanes & Wages - 14 Overtone 15 Spcctal Pay _ 21 FICA _ - _ -- 22 Penswns 23 H&A Insurance 24 Wodc & UnemDloy Como • -• ~ "' ~'I'OTALPERSONAL SERVICES ~, ~ ~~ ~ 0 ~ 0 ° ~~ 0 ~ ~ 0 -~ OPERATING EXPENSES: ~ 31 Professwnal Svcs 32 Acctg & Auduing 34 Contractual Svcs 35lnvcspgauons - 40 Travel, Conf ,& Training , 41 Commumcauons & Postage 43 Uuhua ,- , I 44 Rentals & Leases ~ . 45lnsurance - : ~ ' 46 Repairs & Maintenance ~ r 47 Prue & Publishing 49 Other Current Charges 51 O0tce Supplies 52 Operating Supplies ; , , (! .-. 5210 Restricted Op Supplies 53 Road Matenals & Supplies 54 Baoks,Sub ,& Memberships TOTAL OPERATING SUPPLIES ~ 0 ~ ~ 0 0 ~ 0 0 CAPITAL OUTLAY: - - 61 Land 62 Building 63 Imp Othcr Than Bldg 64 Equipment ' 65 Construe In Progress TOTAL CAPITAL OUTLAY p 0 0 ~ 0 -69- DEBT SERVICE: 71 Boad Pnadpal 72 Bond Interest 73 Other Debt Scmce TOTALDEBTSERVICE - ~ 0 ~ 0 " ~ "0- ~- 0~'-' ~ `--0 GRANTS do AIDS: 81 Aids To Govt. Agcnctes 82 Aids To Private ?~ettctes ~. _ , Trrretir7R wNTS ~'AiDS - - _ ,.0 0-_ ._.0,. U _: ~_`-'0 NON-OPERATING: Non Operattnq Ezp 159,800 42,245 97,000 TlYf•AT TSAN_ADRR ATINr :,, ,~.-:Q ~ ~ ~-:. '159,8«1 ~~42,245^--~~~~'-97sI810 PERSONNELSCHEDULE CURRENT BUD(lET POSITION TITLE BUDGET REQUEST -70- BeRinuina Balance 0 0 0 0 p Revenues: Localdrant -' _ Interest Revenues - 125,000 0 -13052 4 420 0 0 p 0 •• 0 i Total licvcnnas ' ~' ~ ~ 125 000 13d 772 .' 0 0 ~.~' ' 0 Fzpenditnres: - - Professional Services Other Current Charges - _ Land 125,000 134,772 0 p 0 Buddmgs 0 0 0 Equipment _ 0 0 Total Fapenditures 125,000 ,.r-~.~n 0 0 ~ i -71- ANNUAL BUDGET DEPARTMENT Recreation FUND Grants ACCOUNT FUNCTION: This fund was to be used to account for the grant received from the City .of Jacksonville fora regional park and park improvements at Russell Park: By the beginning of the new fiscal year, all monies from this grant will have been expended. -72- ANNUAL BUDGET FY 1991-92 - FUND NO. DEPARTMENT NAME: RECREATION GRANT DEPT.NO. PY 1989-90 _ FY 1990-91 ~ . FY 1991-92 EXPENDITURE CLASSIFICATION-BUDGET." ~-'ACTIIAL~ =.-~R[ii]f.AT -pc~rrue%ron eouo~~~or PERSONAL SERVICES: 11 EzecutrveSalanes 12 Reg Salaries & Wages ' 14 Ovcntmc 15 Spcpal Pay 21 FICA - . _ _ _ _. _ _ 22 Pensrom 23 HBcA Insurance 24 WotY & UncmPby. Comp TOTALPERSONAL SERVICES ~ p : ~ ~ = p ~~ '" ~:' p ~ ~ 0 ~~ OPERATING EXPENSES: ., 31 Professional Sv<x ' ' 32 Acctg & Audrimg 34 Contractual Svcs 35lnvesngapons ' 40 Travel, Conf ,& Trammg 41 Communtcauons & Postage _, 43 Utthucs 44 Rentak & Leases 45 Insurance 46 Repairs & Mamtenance ; 47 Prmt & Pubhshmg ~ 49 Other Current Charges 51 OOice Suppbes 52 0pcratmg Supphes 5210 Restrroted Op Suppbes 53 Road Matenak & Supphcs 54 Books,Sub ,& Memberships TOTAL OPERATING SUPPLIES 0 `p 0 0 0 ' CAPITAL OUTLAY: 61 Land 125,000 134,772 0 0 0 62 Buddmg 0 0 0 0 0 631mp Othcr'Iltan Bldg - 64 Equipment 65 Construct In PfOAfC55 TOTAL CAPITAL OUTLAY 125 000 l34 772 0 - 0 0 ~, -73- 'I'M'AT. NAN-AYRRATIN(3 '~; -~'s. Q - (t) -. ~. _. ~ :" . - - , . -Q ,.:_:, - ' .. - PERSONNEL SCHEDULE CURRENT BUDGET POSITION TITLE BUDGET REQUEST -74- CITY OF ATLAN[TC BEACH LOCAL OPTION GAS TAX FUND SUMMARY OF REVENUES, EXPENDITURES; ~ BALANCES ' ~ ~ . FY 1989-90 FY 1990-91 ' ~ FY 1991-92 BUDGET ACTUAL BUDGET ESTIMATED APPROVED BeginntnA Balance 229 830 446 729 229,213 235,257 65 993 Revenges: Local Option Gas Tax 360,000 36614 39360 372,000 374,772 6,184 - . ' ' ' 4,687 ~ _ Total Rcvenncs .' :-360 000 37 497 ' ~_ 393,360- 376 687 ~ 374 772 Expenditures: - - ~ - - - Transfer to General Fund Transfer to Debt Sernce 297,103 297,092 311,884 297,392 298,664 Transfer to Cap Prof. 282,865 282,749 297,750 248,559 142,000 Transfer to Cao Proi -BA ' !Total Ezpenditures 579 968 ` S79 841 609 634 545 951 440 664 Reserve-Gullbree7e (4,128) (6,177) I -75- ~~ ANNUAL BUDGET r- DEPARTMENT Local Option FUND f130 ACCOUNT #`581 '~ Gasoline Tax Fund t, FUNCTION: The purpose of this fund is to account for the optional r' gasoline taxes received.- These monies will be transferred to the Capital Projects Fund as actual ,,, expenditures occur for projects funded with the ~ optional gas tax. In addition, a portion of these ~~ monies will be transferred to the Debt Service fund to pay interest and principal on the Gulf breeze Loan r" related to paving and drainage improvements. ~. .- i ;. l~ -76- FY 1991-92 ANNUAL BUDGET' DEPARTMENT NAMB: LOCAL OPTION GAS TAX __ -- - FY 1989-90 FUND NO. 130 DEPTNO. - S81 -. FY 1990-91 FY 1991-92 PERSONAL SERVICES: , 11ExecutrveSalancs ' 12 Reg Salanes & Wages 14 Ovcrt~mc 15 Spcnal Pay -- - - _ _ --- . 21 FICA 22 Petsssosts - 23 H&A Insurance _ 24 Wodc.& UnemDloy Comp - ~ - TOTAL'PERSONAL SERVICES 0 0--- 0' 0` n OPERATING EXPENSES: 31 Profcsswnal Ssss ,, - 32 Aoctg & Auditing 34 Contractual Svcs , , , 35 Invesngatsons 40 Travct, Conf ,& Trainsng 41 Commumphons & Passage 43 Utshtws 44 Rentals & Lcases 45 Insurance 46 Repaus & Maintenance 47 Pnnt & Publishing 49 Othcr Current Chargcs 51 Office Supphcs 52 Operating Supplies 5210 Restrscted Op Supplies 53 Road Matctnals & Supplies 54 Books,Sub ,& Membershsps ,.0 0 _ 0 ~ 0. TOTAL OPERATING SUPPLIES 0 CAPITAL OUTLAY: 61 Land 62 Budding 63 Imp.Othcr Than Bldg 64 Egmpment 65 Construct In Progress TOTAL CAPITAL OUTLAY 0 0 0 0 0 -77- DEBT SERVICE: 71 Bond Pnttc~pal 72 Bond Inters[ 73 Other Dcbt Sernce TOTALDEBTSERVLCE ~ ~ ~ ~ 0 ~~ ~ ~ 0 ~ 0 ~ ~~ 0 ~ ~ 0 GRANTS & AIDS: 81 Aids To Govt. Agencies 82 Atds To Private oemes TOTAL GIZAN'IS & AIDS 0 0 0 .. 0 0 PERSONNEL SCHEDULE CURRENT BUDGET POSITION TITLE BUDGET' REQUEST _7g_ NON-OPERATING: Non Operattnq Ezp 579 968 579,841 609,634 545 951 440,664 -CITY OF ATLANTIC BEACH . PAViNO AND DRAINAGE SPECIAL REVENUE FUND SUMMARY OF REVENUES,E}CPENDITURES,& BALANCES FY 1989-90 FY 1990-91 FY 1991-92 BUDGET. ACTUAL BUDGET ESTIMATED APPROVED Be~ianinR Balance 0 0 0 760 16 760 ~' Revenues: Paviag/Drainage Impact Fce 750 3,000 16,000 25,000 Interest Earnings 0 10 Tota I Revenues ~ ~ ~ ~ 0 ~ ~' -760 ~ 3000 16000 - ~ 25 000 Ezpcudltures: ~ ~- Transfer to General Fund , Trattsfcr to Debt Scrnce ~ 0 Transfer to CaDnal Project 0 TotalExpcnditures ~ ~ ~0 0 ~ 0 ~ ~0 - 0 Reserve _ ~~ -79- ANNUAL BUDGET DEPARTMENT: Pavinq and Drainage FUND 140 ACCOUNT #'541 FUNCTION: This fund was established to account for impact fees for road and drainage on lots built in Section H. -80- ANNUAL BUDGET FY 1991-92 FUND NO. 140 DEPARTMENT NAME: PAVING AND DRAINAGE SPEC. REV. DEPT.NO. 541 . ~~ ~ `~ FY 1989-90 FY 1990-91 FY 1991-JZ EXPENDITURE CLASSIFICATION~~BUDGET.:ACTUAL=~~-BUDGET ESTIMATED APPROVED PERSONAL SERVICES: 11 Execuu~e SaLtries 12 Reg SaLtnes & Wages 14 Ovcntme 15 Special Pay 21 FICA -' 22 Pcns~ons 23 HBcA Insurance 24 Work & Uncmolov Coin TOTAL PERSONAL SERVICES - t 0 0 0' 0 0 OPERATING EXPENSES: ~ ' 31 Professional Svcs - ' 32Acctg &Audtttng 34 Contractual Svcs 35 Invesugattons 40 Travel, ConL,& Training 41 Communtcat~ons & Postage 43 Uuhues I 44 Rentals & Leases ~ 451nsurance 46 Repairs & Maintenance -' 47 Print & Publishing 49 Other Current Charges 51 Office Supplies -- 52 Operating Supplies 5210 Restricted Op Supplies 53 Road Materials & Supplies 54 Books,Sub ,& Memberstups TOTAL OPERATING SUPPLIES '-0 0 0 0 0 CAPITAL OUTLAY: 61 Land 62 Budding 63Imp Other Than Bldg 64 Egmpment 65 Construct In Progress TOTAL CAPITAL OUTLAY 0 0 0 p 0 r- -81- ,ANNUAL BUDGET' FY 1991-92 FUND NO. -140 [: .. ~. n ~~ r .. ~: I' .. I` .. !! ~!~ ~' r DEPARTMENT NAME: PAVING AND DRAINAGE SPEC. REV. DEPT.NO. 541- i~, ; _ _ - FY 1989-90 - FY 1990-91 = FY 1991-92- b~rvunrnrnmR~cs:,LtsrwrCwTtoN'BUDGET.: i-ACTUAL BUDGET ESTIMATEDAPPROVED DEBT SERVICE: 71 Bond Prtnctpal 72 Bond Intcrst 73 Ocher Debt Semce TOTAL DEBT SERVICE 0.: ' 0 0 0 ' 0 GRANTS & AIDS: 81 Axis To Govt Agencies 82 Aids To Prnate Agencies TOTAL GRANTS dt'AIDS ~ - - '~ 0~ . ~ - ~ 0 ~. 0 ~ ~';~ 0 PERSONNEL SCHEDULE CURRENT BUDGET POSITION TITLE BUDGET REQUEST -~2- NON-OPERATING: Non-Operating E*p 0 0 0 0 0 Revenues: Ad Valorem Taxes 36,428 35,413 39,053 37,100 37,103 t Transfer From GenFund 365,066 284,852 402,844 322,122 393,837 ~ ' Transfer Fr Gas Tax Fund 297,078 297,092 311,884 297,392 298,664 Transfer Fr. Water Fund 41,681 41,667 49,769 41,206 41,774 TraasferFr.SewerFund 82,449 82,449 98,481 8137 82,661 ! Interest Earnm¢s 1,000 - 3092 1000 2,289 1000 Total Revenues ~ 823,702 '744,564 ~. " 903 031 `781 647 855039 :, -83- !1 E:pcnditnres: Prmnpal 429,297 406,285 ' 558,009 - -472,118 547,097 Interest Expenses 392,905 336,452 344,272 ~ 310,192 307,192 Other Debt Service 750 350 750 ' 250 750 DEPARTMENT [! ANNUAL BUDGET Debt Service FUND ,200 ACCOUNT /582 FUNCTION: The Debt Service Fund accounts for payment of principal and interest on long-term debt services by general governmental revenue. General Obligation Bonds, financed by ad valorem taxes, were issued fora Sewer Bond Project, in 1971, and $500,000 was the original issue. Debt service payments required in FY 1991-92 are $30,000 and $8,103 for principal and interest, respectively. The voted Debt Service Millage Rate for 1991-92 will be .1035/$1,000 value. The budget includes principal and interest payments on a Municipal Loan 'obtained through the Florida League of Cities loan program. It is anticipated that the interest rate will average 7.29$ with total interest and principal payments of $39,464 and $161,482 respectively. Interest and principal related to General Government projects, consisting of mainly furniture for the new City Hall, the new computer system and telephone system: Public Safety Building and the new City Hall will be charged to the Debt Service Fund. This year the budget also includes principal land interest payments on two loans obtained through the City of Gulf breeze Local Government Loan Program. Both of the loans are for the funding of the Section H Assessment Project but one relates to streets ($1,400,000) and drainage improvements and the other one to Water and Sewer improvements ($2,160,000). The interest and principal payments on the Loan related to the streets and drainage improvements will be paid for with Local Option Gas Tax funds and will amount to approximately $124,173 and $174,492 respectively. The interest and principal payments related to the water and sewer improvements will be paid for from the Water and Sewer funds and will amount to $223,101 and $200,000 for interest and principal respectively. -84- In addition;: .last year the City -also borrowed approximately $409,625 from General Electric Capital ~ Corporation at 8.1$ for the purchase of Police and Fire vehicles:--'Debt Service payments will be approximately $15,543 and $98,244 for interest and principal, j respectively, in FY 1991-92. . - ~ - - . Payments for and interest on long-term debt related to Enterprise Operations are accounted ,for- within the I applicable utility fund. The payment of such liabilities are financed from the revenues of the utilities. Payments for the following debt issued are ~• Budgeted in the applicable utility fund: 1. 'State:Bond Loan for sewer improvements issued in latter part of 1986 - $1,500,000 total. issue amount Estimated debt service payments required in FY 1991-92 are $85,000 ,. and $93,150 'for principal and interest, ' respectively: 2. Tax exempt revenue bonds issued~.in 1986 for the purchase of Buccaneer Utilities, Inc., in the amount of $2,800,000. Estimated debt service payments ,required in FY 1991-92 are , _$159,867 and $187,407 for principal and interest, respectively.: _ 3. Tax exempt revenue bonds issued in 1986 for ~ the purchase of Oak Harbor in the amount of $900,00. Estimated debt service payments required in FY 1991-92 are $71,286 and $10,000 - for, interest and principal, respectively. • ,' .. ,~-84- PERSONAL SERVICES: 11 Exccutrvc Salaries 12 Reg Salaries & Wages 14 Overttmc IS Special Pay 21 FICA 22 Pen$ioRS 23 H&A Insurance 24 Work & Unemploy Comp ,. TOTAL PERSONALSERViCES- `~~~0 ~"~" ~ ", ,0_ 0 ~': ".~ ~ 0~' ~' 0 l i OPERATING EXPENSES: 31 ProfesstonalS~rs 32 Accig & Auditmg (' ~ 34 Contractual Svcs ~ ~ 3s Invcsugauons 40 Travel, Conf ,& Trammg ~^ 41 Cammumpbons & Postage I ~ 43 Utthues 44 Rentals & leases 45 Insurance 46 Repaus & Mamtcnance r 47 Prmt & Pubhshmg 49 Other Current Charges sl oatce supplies s2 Opcratmg Supplies • 5210 Restricted Op Supplies 53 Road Materials & Supplies 54 Books,Sub & Memberships i TOTAL OPERATING SUPPLffiS 0 0 0 0. 0 CAPITAL OUTLAY: ' 61 Land 62 Buddmg 63 Imp OthcrThanBldg 64 Egwpment 65 Construct In Progress C TOTAL CAPITAL OUTLAY 0 0 0 0' 0 t: t: -~_ ANNUALBUDGET FY 1991-92 - FUND NO. 200 DEPARTMENT NAME: DEBT SERVICE DEPTNO. S82 FY 1989-90 FY 1990-91 I'Y 1991-92 EXPENDITURE CI.:ASSIFICATION - BUDOET :ACTUAL BUDGET. ESTIMATED APPROVED DEBT SERVICE: ~ , 71 Bond Prtnctpal 429,297 406,285 558,009 472,118 547,097 72 Bond Intetst 392,905 336,452 344,272 310,192 307,192 73 Othcr Debt Semcc 750 350 750 250 750 TOTAL DEBTSERVICE 822 952 743 087 903 031 : 782,559 855 039 GRANTS & AIDS: 81 ,4ids To Govt. Agcnnes 82 Atds Ta Prtvatc Attettctes TOTAL GRANTS do AIDS = 0 ~ "0 0 • 0 ` 0 NON-OPERATING: Nan-Opcraun~ Ezp PERSONNEL SCHEDULE ~ . CURRENT BUD(lET POSITION TITLE BUDGET' REQUEST -~- Revenues: Transfer From General Fund 57,694 34,045 2,241 0 0 Transfer tr.I,ocal Op Gas Tax 269,350 282,749 297,750 24859 142,000 Transfer fr Conv Dev.Tax 159,800 40,000 97,000 ~„ Transfer from Santtatton 0 Transfer from Water 5,041 5,817 0 Tratufer from Sewer 5,041 5,817 0 -~ Transfer from Bua Water 5,041- 0 0 Transfer from Buc. Sewer 5,041 0 0 Muntapal Loan 800,000 0 620,000 852,135 0 FLCLoan 261,090 327,484 0 Excess Arbitrage 0 0 0 10,793 • M~scellaneovs Income Tata1 Revenues 1 127 044 316 794 `1361 045 ] 490 605 739 000 Fspenditures: Profcss~onal Scmces 113,115 88,804 20,000 60,499 35,000 Contraaual Sernces 400 385 0 5,438 0 Repass & Mamtcnattcc 0 0 0 0 0 Other Current Charges 0 0 0 1,141 0 !~ Road Materels & Supphcs 19175 19168 200,000 200,000 0 Land 0 Buildmgs 726,515 311,200 700,000 600,242 50,000 Improve.Othcr'Ihan Butldmgs 95,629 75,389 157,550 11650 154,000 r Egwpment 0 339,979 352,915 0 t ' Total enditares : ~: 1,127,044 .:`:667,]46 - = 1,417,529 ~ ~ 1,336,586 -- 239,000 ' It 1 Q U I~I t. t: .. r: -~- r ANNUAL BUDGET ;, i, i i DEPARTMENT: Capital FUND: #300 ACCOUNT: #541 Projects FUNCTION The Capital'~Projects Fund was established to account for capital improvements expenditures which can include: street construction and repaving, buildings, major equipment purchases, major repair and replacement projects. In FY 1991-92, funds will be expended for the purchase or construction of the ,following: Description Amount Engineering & Architech. Services $ 35,000. Repaving Various Locations 60,000, Bike Paths 77,000 Jr. Basketball Courts(4) 10,000 Adult Basketball Court(1) 7,000 Russell Park Recreation Building .50,000 , TOTAL $239,000 Funding Sources: Transfers from Other Funds $239,000 TOTAL $239,000 t -88- PERSONAL SERVICES: l ' 11 Executive Salanes l I 12 Reg Satancs & Wages 14 Overtone 15 Spccal Pay 21 FICA 22 Pensions 23 H&A Iasuraace 24 Wont & Uncmploy Comb TOTALPERSONALSERVICES 0 ~0` ~ ~0 0• OPERATING EXPENSES: 31 Professional Svcs 113,125 88,804 20,000 60,499 35,000 32 Atxtg. & Auditmg +~ 34 Contractual Svts. 400 385 5,438 l i 35 Investigations 40 Travel, Cont.,& Tratnmg 41 CommUnlCdUOnS & Postage 43 Utdiucs 44 RcntaLs & Leases 45 Insurancz ~"; 46 Repaus & Maintenance (, 47 Prmt & Pubhshmg 49 Other Current Charges 1,141 S1 Office Suppbes 52OperapngSupphcs 5210 Restncted Op Supplies 53 Road Matenals & Supplies 191375 191368 200,000 200,000 54 Books,Sub & Memberships TOTAE~OPERATINO SUPPLIES ~ . 304,900. 280,557. 220,000:' 267,078 ~ ~ `35,000 CAPITAL OUTLAY: 61 Land 62 Buddmg T26~15 311,200 700,000 600,242 50,000 ~ 63 Imp Othcr'Ilian Bldg. 95,629 75389 157,550 116350 154,000 I ; 6a Equipment 339,979 352,915 0 65 Construct In ProAress TOTAL CAPITAL OUTLAY 822144 386589 1,197,529 1,069,508 204,000 1' t _gg_ r ~, ANNUAL BUDGET FY 1991-92 I'UND NO. 300 DEPARTMENT NAME: - CAPITAL PROJECTS - DEPT.NO. 541 FY 1989-90 1'Y 1990-91 I'Y 1991-92 EXPENDITURE CLASSIFICATION -"BUDGET ACTUAL BUDGET. -ESTIMATED APPROVED DEBT SERVICE- 71 Boad Principal T2 Bond Inters[ 73 Other Debt Scmce TOTALDEBTSERVICE- 0 p 0 0 0 GRANTS & AIDS: 81 Aids To Govt Agennes _ 82 Aids To Prtvatc A¢enacs _ TOTAL GRANTS do AIDS 0 ~ ~0 ~ 0 0 ' ~ 0 NON-OPERATING: , Nan-Oceraun¢ Em TOTAL NON-OPERATING 0 0 0 0 0 PERSONNEL SCHEDULE CURRENT BUDGET POSITION TITLE BUDGET' REQUEST -90- ~- ~FY1989-90 "; FY 1990=91 - ~_- =-F]C 1991-92 ~"BUDCIET°. :ACTUAL _ BUDGET ESTIMATED APPROVED Beginning Balance 3 53503 3 515,212 2,538 422 1 501 123 (0) Revenues: Culvert Assessments 0 IS00 2,013 Oullbreeze Loan 0 0 0 0 0 Intuest Earnings 14544 240 747 0 55,045 0 Tolal Rcvenncs ~ ' ; ~ ~ ~ ".145,544 ~ _ -242,247 ~ '' 0 ~~~ 57,058 - 0 Expenditures: Professional Scmccs 208,637 188,028 142,425 48,414 0 ContractualSernccs 24.000 22.736 24,000 23,000 0 Printing and Pubhcations 0 0 0 0 0 Other Cureat Charges 279,446 72 0 5,860 0 Improve Other Than Buildmgs 3,192,764 2,04501 2,145,764 1,480,907 0 DebtScmce 0 0 0 0 0 Non-Operating E~ndnures 0 0 0 0 -91- ANNUAL BUDGET DEPARTMENT: Capital Projects- FUND: 310 ACCOUNT: ,f 541 Section H FUNCTION The Capital Projects-Section H Fund was established to account for capital improvements in the Section H Assessment Project. -92- PERSONAL SERVICES: 11 Ezccutrve Salancs 12 Reg Salanes & Wages 14 Ovcriune IS Special Pay 21 FICA 22 Penstam 23 H&A Insurance 24 Wotk & Unemploy Comp. TOTAL PERSONAL SERVICES'' ~ ~:. 0 ~ 0 ; ',0 ~ 0 "~~` ~0 OPERATING EXPENSES: 31 Pro[esstonal Svcs. 208,637 188,028 142,425 48,414 _ 0 32 Acctg & Audttutg 34 Contractual Svcs 24,000 22,736 24,000 23,000 0 35Invesogauons 40 Travel, Conf ,& Trammg 75 72 41 Commumcaoons & Pottage 43 UWtues ' 44 Ren[als & Leases 45 Insurance 46 Repairs & Maintenance 47 Pnnt. & Pubhshtng 0 0 49 Other Current Charges 27971 0 0 5,860 0 51 OtLce Supplies 52 Operating Supplies 5210 Restncted Op. Supplies 53 Road Materials & Supphcs 54Books,Sub &Memberships TOTAL'OPERATINOSUPPLIES - ~- 512,083 -:210,836:- ~~166,425.' ~ .-77,274 _~ ~0 CAPITAL OUTLAY: 61 Land 62 Buddmg 63 Imp OthcrThanBldg. 3,192,764 2,04501 2,145,764 1,480,907 0 64 Egmpmcnt 65 Construct In Progress TOTAL CAPITAL' OUTLAY , ~ ~ ' 3 192 764 2045,501 2 145 764 1;480,907 - ~- 0 -93- ANNUAL BUDGET FY 1991-92 FUND NO. 310 DEPARTMENT NAME:CAPITAL PROJECTS-SECTION H DEPT.NO: 541 F]' 1989-90 FY 1990-91 EXPENDITURE CLASSIFICATION $UDGET ACTUAL BUDGET- ESTIMATED APPROVED -- DEBT SERVICE: 71 Bond PnnL7pa1 72 Bond Interst 0 0 73 Ocher Debt Scmce TOTALDEBTSERVICE 0 0 0 0 0 GRANTS 8c AIDS: 81 Aids To Govt Agenaes 82 Aids To Private Agenctcs TOTAL GRANTS & AIDS ;.0 ' 0 ~ 0 ~ ~ 0 0 NON-OPERATING: Non-Operating Exp 0 0 0 0 PERSONNEL SCHEDULE ' CURRENT ~ BUDGET' POSITION TITLE BUDGET' REQUEST -94- Bc~innin~ Balance 0 (0) 0 (0) (0) Revcnncs: Special Assessments Bond Proceeds 0 Tratu[er from Gas Tax Funds 0 0 0 0 0 Total Revenncs ~." - ~.- 0 .. "0 '~ ~ 0 0 ,° 0 Fapenditures: " "' Profcsstonal Scrnces 0 0 0 0 0 Contractual Sernocs 0 0 0 0 0 Pnntmg and Pubhcatnns 0 0 0 0 0 Other Curent Charges 0 0 0 0 0 Improve Other Than Buddmgs 0 0 0 0 0 Debt Semce 0 0 0 0 0 Non-Oceratm¢ Ezoendnures 0 0 0 0 _ ___ Total FaocndItares `~ ~ ~ ~: ~ ' ~0 '.~ -_ ,0 r. 0 0 -,- __-_0 -95- .., . ;.. i ANNUAL BUDGET DEPARTMENT: Capital Projects- FUND: 32 - Account ,{541 ~ ^ Beach Avenue FUNCTION - The Capital Project-Beach Avenue was-established to account for capital improvements on Beach Avenue. -96- PERSONAL SERVICES: ~ 11 Executive Salaries 12 Reg Salaries & Wages 14 Ovcrtune ' 15 Spcnal Pay 21 FICA- 22 Pcnsco~ 23 H&A Insurance 24 Work & Uncmplov Com TOTAL,"PERSONAL'SERVICES :---0 0 -- . 0 ~ ,.U'•~> OPERATINd EXPENSES: 31 Profcsstonal Sias 0 0 0 0 0 32 Acctg & Audttmg r t ~ 34 Contractual Svcs 0 t J 35lnvcsugabons 40 Travel, Conf ,& 7Yatnmg l 41 Commumcahons & Postage r 43 Utilmcs 44 Rentals & Leases 45 Insurance ~ 46 Repaus & Maintenance 47 Print & Publishing 49 Ocher Curtcnt Charges ~ 0 51 Officc Supplies 52 OperatingSupphes 5210 Restnctcd Op. Supplies 53 Road Materials & Supplies ~ 54Boola,Sub &Membershtps ~ .. ~ - ~'~~rrrrer Hyatt e'r'rNd SUPPLIES "0 ~ 0 ~ 0 0 - r 0 CAPITAL OUTLAY: 61 Land 62 Building 0 i 63Imp Othcr Than Bldg 64 Equipment tiS Construct In Pro ess TOTAL CAPITAL OUTLAY 0 0 0 0' 0 1. l: r~^ -97- I. ANNUAL BUDGET FY 1991-42 FUND NO. 32 DEPARTMENTNAME:CAPITALPROJECTS-BEACH AVE." DEPT.NO_ 541 FY 1989=90 - FY 1990-91 ~- FX 1991-92 "' EXPENDITURECLASSiFICATION -BUDGET- `ACTUAL" `BUDGET- ESTIMATED APPROVED DEBT SERVICE: 71 Bond Prtnc~pal 72 Bond Intcrst 73 Other Debt Service TOTAL DEBT SERVICE 0 0 0 0 0 GRANTS & AIDS: 81 .Aids To Gavt Agennes 82 Aids To Private AAettctes TOTALGRANTSdc~AIDS -. ~ '0 -0 ~ 0 ~ '0"-'--. p~ NON-OPERATING: Non-OpcraunA Exp 0 ~~ PERSONNEL SCHEDULE ., CURRENT BUDGET POSITION TITLE BUDGET REQUEST I -~- Beginning Balance 199 741 287 702 (54,253) (23,261) (130,704) Revenues: Water Charges 313,000 302,870 498,162 316,500 442,150 Connection Charges 50,000 26,150 25,000 49,000 50,000 ~ Interest Earnings 30,000 .19,762 10,000 9,177 10,000 Special Assessment 0 0 0 10,832 45,000 Mcsc.Revenuc 2,000 427 2,000 2,250 2,000 Loan Proceeds 0 0 400,000 0 0 1 '. Contnb fr.Pnvate Sources 0 71 0 _ 0 0 Total Revenues - "395,000 '.349,280 ` 935,162 ° '387,759 - 549,150 Expenditures: PcrsonnelSernax 142,072 137,324 159,278 154,304 177,414 Operating Expenses 332,859 142,246 192,174 122,464 151,335 Capital Outlay 986,050 269,570 424,000 103,100 1,259,200 r I Debt Sernce InterfundTransters 119,682 120574 0 ]20,560 55,750 128,938 0 115,334 0 111,1R1 111 TotalFapeuditures~~ ~='1701237 - 669700'_ 960140 '495,202'.' - `1,699,130 Ire [: Add/DcdncL• Net Change from Other Sources & Uses o[ W/C (50,000) 9,456 ' Tem .Loan fr Sewer Fund 675000 78,037 1 ,500 ~ _ .pia 1. W/C=Working Capital l: r ~. ~: -99- ANNUAL BUDGET DEPARTMENT Water FUND X400 ACCOUNT #`533 FUNCTION: This account funds the activities of two operating divisions of the' Public Works Department. The Water Operations Division is responsible for the treatment and distribution of the City's' water supply. The system is served by a water plant, on Mayport Road which has a capacity of 2.5 mgd, one 100,000 gallon water tower, two ground storage reservoirs with -200,000 gallon capacity, and one ground storage reservoir with 500,000 gallon capacity. ' Personnel assigned to this section maintain the water ,; plants and constantly check water, purity by frequent local tests., The section has only one assigned operator who is supplemented with dual qualified Water/Sewer licensed operators whose primary duty must be to man the sewage plants sixteen hours per day seven days per week. Until the water plants are modified they must be attended. more hours than state requirements (8 hours per day-5 days per week) dictate to assure uninterrupted service. The City's water supply is made safe and palatable by chlorination and aeration. The water is treated- by these processes to reach a safe level and then constantly maintained at that level.by the addition or deletion of chlorine. The amount of chlorine used is determined by a series of rigid tests of the water which are performed daily by certified water operators. To further assure a safe supply of drinking water for the consumer, employees take water samples monthly from twenty-one various locations and send them to the Department of Health and Rehabilitative Services for further tests and verification. -100- r 1! C! PROGRAM COMMENTS , i In FY 1991-92, the Division will continue to pursue ~; more effective methods of increasing service to the t~ City. We need to make necessary improvements to Atlantic Beach water plants to meet the outstanding State Consent Order. We need to budget for and make these improvements, as outlined in the consent order, this year. in subsequent budgets, capital outlay expenditures will be needed to make permanent and ~~ substantial improvements to the water plant as a means of assuring a quality and reliable water source for r Atlantic Beach customers. t: l; 1 lJ t r r -101- ~. ANNUAL BUDGET' FY 1991-9Z FUND NO. 400 DEPARTMENT NAME: : WATER DEPT.NO. 533 FY 1989-90 FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION BUIXII?C " ' ACTUAL BUDGET ESTIMATED APPROVED PERSONAL SERVICES: 11 Ettcutrvc Salancs 12 Reg Salaries & Wages 95,917 95,897 111,966 110 1 14 Overtone 11,775 9,993 10,000 13,157 14,000 15 Spcctal Pay 2,082 2,282 2,217 ` 151 4,022 21 FICA 855 t 8,180 9,500 _ 9,456 10,637 22 Pcnstons 9,359 ' 7,668 10,790 8,952 1263 23 H&A Inswance ]036 10,528 10,745 8,463 10,806 24 Watk & Unemploy Comp 4,048 ~ 2 776 4060 3821 4,350 TOTAL PERSONALSERVICES ~ - '142072 - 13724 - 159,278 ~ - -IS4~04 ' 177414 OPERATING EXPENSES: , 31 Professional Sets 130,258 1,669 75,423 1,141 0 32 Acetg & Auditing 34 Contractual Svts 47,453 47,436 3,250 13,578 15,000 35 Investigations 40 Travel, Conf ,& Trammg 4,200 95 4,500 4,326 3,500 41 Communicauons Semces 1,680 1,670 2,150 1,880 2,100 42 Transportation/Postagc 950 926 0 1,188 1,200 43 Utilities 33,750 33,726 26,000 34,310 27,670 44 Rentals & Leases 2y40 2,454 2,000 2,283 3,000 451nsurance 29,201 19,683 29,201 16,634 17,466 46 Repaus & Maintenance 20,790 1377 20,500 1824 26,250 47 Print & Publishing 455 455 500 285 500 49 Other Current Charges 1,350 109 15,750 273 0 51 ORce Supplies 125 173 750 186 250 52 Operating Supplies 53,075 18,91 t 54,500 27y56 46,500 5210 Restricted OP Supplies 5,250 0 7,500 0 7,500 53 Road Matenals & Supplies 0 0 54 Books,Sub ,& Memberships 1,432 1411 650 100 400 TOTAL OPERATING SUPPLIES " 332,859 142,246 192,174 122,464 15135 CAPITAL OUT[.AY: 61 Land 62 Building 0 63 Imp Othcr7'hanBldg 982,050 268,799 400,000 101,000 1,259,200 64 Equipment 4,000 770 24,000 2,100 0 65 Construct In Progress TOTAL CAPITAL OUTLAY 986,050 269,570 424 000 103 100 1159,200 -102- ~~ ~ : - ANNUALBUDGET- FY 1991-92 .,.. .:: FUND NO. -400 DEPARTMENT NAME: WATER DEPT.NO. 533 - '~ ~ FY 1989-90 - : ~ FY 1990-91~ -FY1991-92 EXPENDITURE CI:ASSIFiCATION BUDGET; ~ ". ACTUAL " : ' 'BUDGET."ESTIMATED APPROVED DEBT SERVICE: 71 Band Ptutcipal 83,133 0 26,667 0 0 •• C, 72 Band Intcrst 3649 0 29,083 0 0 73 Other Dcbt Scrnce 0 ~; TOTAL DEBT SERVICE " ~ 119 682 - 0 55 750 0 '- " •= 0 t GRANTS do AIDS: ! 81 Atds To Govt. Agenaes ' C 82 Atds To Private AQetxties r, TOTAL~(1RANTS ~& AIDS ; 0 ~ 0 ~ -~ ~ - 0 ~ 0 ?`~ ~~~ PERSONNEL SCHEDULE SALARY CURRENT COMMISSION PER POSITION TITLE BUDGET APPROVAL APPROVAL Sr. Lead Utthttes Oper. 1 1 32,016 Collcctwn Dat. Drv. Du. 1 1 30,458 Lead Utdtnes Operator 1 1 20,095 Utd. System Oper. Tramee 1 3 38,460 Uuhnes Workers 2 0 0 TOTAL 6 6 121,030 -103- NON-OPERATING: 99 Non-Operannq Exp 120,574 120,560 128,938 115,334 111,181 CITY OF ATLANTIC BEACH SEWER FUND _ . SUMMARY OF REVENUES, EXPENDITURES, & BALANCES ,, , . FY 1989-90 - FY 1990-91 FY 1991-92 BUDGET 'ACTUAL' BUDGET' ESTIMATED APPROVED Be6inninlrBalaacc 1052448 74073 73143 735,585 830957' Revenues: Sewer Sernce Basc Charge 656,000 687,998 688,000 725,000 899,850 ScwerScrnceVolumeCharge 177,000 167,254 177,000 177,000 22463 Conncctnn Charges 150,000 45,636 100,000 55,000 65,000 State Gcneratwn Charges 9700 96,786 96,500 96,000 9600 Interest Earnmgs 100,000 183,059 100,000 .127,854 130,000 Band Prmdpal Proceeds 0 0 0 0 0 M~sc Co0ectnns 1,000 630 1,000 500 1,000 Rents 0 0 0 3,150 0 Spcraal Assessment 0 0 0 11,848 45,000 SpenalAsscssmentlntcrest 0 ~ 0 0 0 Insurance Reunbursement _ 0 0 0 65,000 0 Transfers from BueSewer 80~~ Total Revenues 1 181,500 1 181,362 1 162,500 - 1261,352 1542 038 E:pcnditures: Personal Semces 212,214 196,089 274,731 209,465 275,817 Operatmg Expenses 379,623 .379,008 390,702 351,123 440,050 Captal ta,tlay 2,000 77,142 75,500 16,872 0 Debt Semce 285,056 ' 170,240 175,100 175,100 179,075 Trsfr to den Fund , ' 208,052 208,052 285,027 262,420 274,560 Renewal & Replacement 223,755 116,886 670,500 639,207 234,000 ScwerPlt Construction 165,500 21,209 117000 0 - 288000 Total E:pcnditnres ~ "1'476,200 `1 168 626 ~ 1988,560 1654 187 1691 452 Add/Dcduct: Temp.Loan to WaterFund-Unrest. (675,000) (78,037) (1,282,500) Temploan w WaterFund-Rest Net Change from Other W/C= Wodcmg Capital Note Base Sewer Semce Charges shown under Ctty Manager's Recommendattonsnssumes 5250 per month maease as recommended by members of the rate committee Base Sewer Scrvtce Charges charges shown under Cuy Commisswn Approval assumes a total revenue increase for the Water Fund oCS187,200, as approved by the Ctty Commrsston durmg the budget workshop of 09-03-91 -104- .: ANNUAL BUDGET DEPARTMENT Sewer FUND x`410 ACCOUNT #535 Operations 1; FUNCTION: r, The sewer Operations Division is responsible for the Ci operation of two sewage treatment plants, each with treating capacity of 1.0 million gallons per day. The division is also responsible for the operation and ~; maintenance of twelve sewer pumping stations, one 11 effluent outfall pumping station, and five on-site plant pumping stations. The main purpose of the division is to comply with all applicable D.E.R. and ~: E.P.A. Rules and Regulations. State Administrative Rules and the DER Consent Order require that the plants be operated sixteen hours per day, seven days per week. All pumping stations are ~j checked once daily to assure proper operation. l; PROGRAM COMMENTS t' The program of rehabilitation and repair of the sewage collection system was completed in FY 90-91. We now .I- intend to maintain the system with frequent inspections l~ and cleaning. With the anticipated closing of the Girvin Road landfill later this year, another Heavy Equipment [' operator will be needed due to the increased distance to the proposed landfill site. r 1• _105_ FY 1991-92 DEPARTMENT NAME: ANNUAL BUDGET SEWER FUND NO. 410 DEPTNO. 535 FY 1989-90 FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION BUDGET ACTUAL BUDGET ESTIMATED APPROVED PERSONAL SERVICES 1 Executrve Salaries 12 Reg Salaries & Wages 148,813 133,785 200,611 138,683 194,546 14Overttme _ ~ 22300 22,298 16,500 27,225 24,000 15 Spcnal Pay 386 _ 338 ~ - 3,722 -~ 1,155 - 3,280 21 FICA 11,903 11,863 16,702 12,780 _ 16,970 22 Penstorts 12,981 12,948 18,115 15,036 17,030 23 HBcA Insurance 11,152 11,138 14,053 10,513 15,600 24 Work & Unemploy Comp 4,679 3,720 5,028 4 073 4391 TOTAL PERSONAL SERVICES '': 212,214 196,089 274 731 209 465 275 817 OPERATING EXPENSES: 31 Professional Svcs 16300 15,967 0 12,000 0 32 Acctg & Auditing ' 34 Contractual Svcs. 41,100 41,092 40,600 35,813 40,000 35 Inveshgauons 40 Travel, ConL,& Trammg 3,275 3,259 5,000 5,140 5,000 41 Communicauons Semces 1375 1356 1300 ' ],626 18,000 42 Transportauon/Postage 950 ~ 932 800 1,200 3,000 43 Utdiucs 133,875 133,854 - ]20,000 138,657 140,000 44 Rentals & Leases 3,400 3396 4,700 500 5,000 45lnswancc 19348 19327 28,802 21,175 23,050 46 Repaus & Mamtenaiice 73,625 73557 70,000 60,000 80,000 47 Print & Publishing 500 489 0 ..2,550 1,500 49 Other Current Charges 5,100 5,061 35,000 7,000 35,000 51 OQice Supplies .. 875 858 ~ .. 8,000 500 8,000 52 Operating Supplies ~ 78,900 78,873 75,000 - -~ 64,962 80,000 5210 Resoncted Op Supplies . 53 Road MatenaLs & Supplies 54 Books,Sub ,& Memberships 1,000 987 1500 0 1,500 TOTAL OPERATING SUPPLIES - ~_' - .379 623 ~ ~ ~ ~ 379 008 - 390 702 351 123 - -440 050 CAPITAL OUTLAY: 61 Land 43,643 62 Budding 63Imp Other Than Bldg 2,000 9,562 0 0 64 Equipmcnt 23,937 75,500 16,872 65 Construct In Progress TOTAL CAPITAL OUTLAY 2,0(X1 77 ]42 75,500 16 872 0 -1lXi- ANNUAL BUDGET FY 1991-92 F[7ND NO. 410 DEPARTMENT NAME: s - SEWER DEPTNO. 535. _ _ . _ -_ FY 1989-90 - PY 1 990-91 ' FY 1991-92 $XPENDITURE CLASSIFICATION = BUD(lET ~ . "ACTUAL ` ~ ~ BUDGET - ESTIMATED 'APPROVED DEBT SERVICE: 71 Bond Prutapal C 144,815 65,000 75,000 75,000 85,000 72 Bond Interst 139,491 104,490 99,275 99,225 93,150 73 Other Debt Semce 750 750 875 875 875 TOTAL DEBTSERVICE 285 056 170,240 '~ ~ .175 100 175,100 ' ~.: ~ 179,025 1. l; r ~, E: t: t .. l: OSITION TITLE PERSONNEL SCHEDULE CURRENT COMMISSION BUDGET APPROVAL SALARY PER APPROVAL Uul. Plant Drv. Duector 1 1 35,181 Sr Lead Utthttes Operator 1 1 19,187 Utd OpJDual Ccrtd~ed 2 2 45,244 Utthues Operator 3 3 38,565 Lab Techncian Tramec 1 1 13,250 Heavy Egwpment Operator 35 .7 • 12,568 Temporary Employees 2 2 3050 TOTAL 1035 10.7 194,546 • 2 Heavy Equipment Operators a0orated - 35°k to C.A B Sewer 30% to Samtauon 35% to Buccaneer Scwcr ~' -107 ANNUAL BUDGET DEPARTMENT Sewer FUND #410 ACCOUNT #535 Operations Renewal and Replacement FUNCTION: The purpose of the Sewer Operations-Renewal and Replacement account is to allocate funds for the renewal and replacement of the wastewater collection treatment and disposal system. Renewal and. replacements charged to this account are not necessarily capital items. PROGRAM COMMENTS The amount budgeted for this account is to be used for the City~s share of the sewer rehabilitation program. -108- PERSONAL SERVICES: ' it E~recutrnSalarres 12 Reg. Salaries & Wages 14 Overtone 15 Spenal Pay 21 FICA 22 Pcnsrons ,,, 23 H&A Insurance f 24 Work & Unempby Comb „- ,~ , I ~. = " TOTAL: PERSONAL SERVICES ` . ="`0 - 0 . ~ " ' -; 0 O `` _' 0 C OPERATING EXPENSES: 31 ProfessronalSva 54,000 53,987 0 16,000 0 ~, 32 Acctg. & Audrtmg 34 Contractual Svcs 2,880 0 67000 600,000 0 35Invesngatrons 40 Travel, Conf ,& Trammg 41 Communications & Postage 43 Uttlrtics 44 Rentals & Leascx 45 Insurance 46 Repairs & Maintenance 166,8'75 62,899 0 23,207 234,000 47 Print & Publishing 49 Other Current Charges 51 Office Supplies S2 Operating Supplies 5210 Restncted Op. Supplies 53 Road Matenals & Supplies 54 Books,Sub & Memberships 1 1 TOTAL OPERATING SUPPLIES 223,755 .:116,886 '.' -,-- 670,500 - -' - 639,207 '' " -234,000 CAPITAL OUTLAY: 61 Land 62 Building 63 Imp Other Than Bk1g 64 Eqwpment 65 Construct In Progress TOTAL CAPITAL' OUTLAY 0 ~ 0 ~ ' - 0 0 - ~ 0 .- ~; -109- ANNUAL BUDGET i ' FY 1991-92 FUND NQ ° 410 _ DEPAS2TMENT NAME: SEWER RENEWAL do REPLACEMENT DEPT.NO. , 535 ' FY 1989-90 FY 1990-91 ?FY 1991-92 ; EJtPENDITURE CLASSIFICATION BUDGED - ACTUAL -BUDGET -ESTIMATED APPROVED DEBT SERVICE 71 Bond Prtnctpal 72 Bond Inters[ i 73 Other Debt Semcc TOTALDEBTSERVICE 0 `0' 0 0 0 i GRANTS & AIDS: 81 Fuds To Gavt Agenacs 82 Aids To Private AQenncs ~ i TOTAL l3RANTSac AIDS =~ 0 'p . ~ ~ 0 0 ~ _ i NON-OPERATING: ' Non-OPerattnA Ezp _ PERSONNEL SCHEDULE - I CURRENT BUDGET' • POSITION TITLE BUDGET' REQUEST ., .. , . e i~ -110- t' li ANNUAL BUDGET DEPARTMENT Sewer FUND ,#410 ACCOUNT f535 Construction Plant FUNCTION: The Sewer Plant Construction Account was established to allow for payments of engineering, construction, and other costs associated with various wastewater system improvement projects. These projects were essentially completed during FY 1987-88. Estimated project costs to be paid for out of this account for FY 1991-92 are summarized below: Description Amount Building for "H" Station 36,000 Building I station 33,000 Sludge Pump 14,000 New Sludge Beds 98,000 f`6 Tank Aeration Diffuser 42,000 Railing for the Sewer Plant 65,000 gOTp~, $288,000 -111- ANNUAL BUDGET FY 1991-92 FUND NO. 410 i + DEPARTMENT NAME: , ` . C.LP. - SBWER DHPT.NO. :535 ; ~. ~ ~-FY 1989-90 FY 1990-91 FY 1991-92 - EXPENDI'IZJRE CLASSIFICATION BUDGET " `.ACTUAL - BUDGET 'ESTIMATED APPROVED + PERSONAL SERVICES: 11 Executive Salanes 12 Reg. Salaries & Wages 14 Ovcrttme 15 Spectal Pay - - - - - -. _ - ----~ - - 21 FICA 22 Pensiotts • ' 23 H&A Insurance 24 Work & Unemploy Comp ` - - - ~ TOTALPERSONAL SERVICES ~ 0 ~~ ' 0 ' 0 ~ ~- - - ."0 ~ ~ ~~ ~ - 0 OPERATING EXPENSES: 31 Protesstonal Svcs. - 0 ~ 0 0 - 0 32 Acctg & Audttmg 34 Contractual Svcs 35lnvesogatrons "' _.. .. ~ ' 40 TravG, Conf.,& Trammg -. - ! r .. ; 41 Communlrabons Services 42 Traasportatron/Postage - . 43 Utthucs 44 Rentak & Leases + ~ - _ 45 Insurance ~ ~ ~ ^ 46 Repairs & Maintenance 47 Print. & Pubhshing • 49 Other Current Charges 51 Otfice Supphcs 52 Operating Supplies ' " ~ 5210Restncted Op.Supplies 53 Road Matenak & Supphes • ~ ^ 54 Books,Sub ,& Mcmbcrshtps TOTAL OPERATINO SUPPLIES . 0 ' 0 .` `. 0 0 0 CAPITAL OUTLAY: 61 Land 62 Budding 63 Imp. Other Than Bldg. 165,500 21,209 117,000 0 288,000 ' 64 Eginpment 65 Construct In Progress TOTAL CAPITAL OUTLAY 165,500 21,209 117000 0 288 OW ' ' -112- DEBT SERVICE: 71 Bond Prinapal 72 Bond Inters[ 73 Other Debt Semce ~'; TOTAL'DEBTSERVICE '0 0 0 0. 0 GRANTS do AIDS: . 81 Aids To Govt. Agenaes t I 82 Aids To Private AQenaes !~! l: l; TOTAL dRANTS" dE"AIDS `, ~ - 0 0 0 ' . , 0 POSITION TITLE ~~ tS t. li r PERSONNELSCHEDULE CURRENT BUDGET r -113- [: BUDGET REQUEST NON-OPERATING: Non-Operating Exp Beginnin); Balance 128,189 (15,075) 70.620 91.094 200.409 Revenues: Garbage Sernce 542,000 695,786 680,000 733,102 780,264 Interest Farnmgs 10,000 _ 10,161 10,000 14,674 15,000 Loan Proceeds 0 0 0 0 Sak of Surplus Properly 0 6,440 0 0 Loss on Sale of Truck 0 (284) 0 0 Rerychng Income 0 10,996 10,800 50 0 Recycling Orant 0 _ 30,842 0 1,141 Miscellaneous Revenue 0 0 0 2,000 2,726 Intulocal Revenue 0 0 0 0 Transfer from General Fund 0 0 0 0 ' Total Rcveoue ' "- ` ~ `602,000 " " 753,940 ` 700,800 750967 797,990 E:pendItares: Personnel Services 345,500 333,281 352,218 340,599 402,924 Operatmg F_xpenscs 241,089 191,054 205,865 163,699 230,350 Capital Outlay 17,000 2132 60,000 18,722 182,700 Debt Semce 0 0 0 0 0 Transfers to Other Funds 10288 • ~ 102,388 ' 118,632 118 632 153 935 Total F.ipcnditures `- -' ~. 705 977 ~ ~' -648,056 ~ ?36 715 641,652 ~~ 969,909 Add/Deduct: Net Change from Other Sources & Uses of W/C 20,000 284 W/Ca Wodcmg Capital • -Garbage Semce Revenue assumes that dumpster tees wdl be maeased m accordance with the solid waste commntees reoommendattons. 20,000 -114- t; 1! [; ANNUAL BUDGET r DEPARTMENT Sanitation FUND #420 ACCOUNT #534 l: FUNCTION: The Sanitation Division is a public service enterprise fund which makes doorstep refuse collection service available six days a week. Funds are derived from service fees. The Sanitation activity serves all Atlantic Beach residential and commercial enterprises. PROGRAM COMMENTS: Several changes in the sanitation Division have increased productivity and reduced overall operating costs in the Department. We are utilizing the wood chipper, which has allowed a higher compaction for yard trash. The recycling program, which will continue to be a service in Atlantic Beach, has experienced a high rate of participation, the best in the County. We hope to increase it further this fiscal year. Beginning January 1992, the landfill proposes to discontinue accepting yard trash. We anticipate additional hours to transport the yard trash to an alternate location. In FY 1990-91, we implemented a successful program of collection of white goods and removed the large stockpile of white goods at the Public Works Facility. Due to the anticipated closing of the Girvin Road landfill later this year, we will need to increase our turn around time by 1-2 hours. This time change will necessitate an increase in the hours put in by the Sanitation crew. In addition, another Heavy Equipment Operator will be needed due to the increased distance to the proposed landfill site. -115- ANNUAL BUDGET PY 1991-9Z FUND NO. 410 DEPARTMENT NAME: SANITATION DEPTNO. 535 - ' • FY 1989-90 -' FY 1990-91 FY 1991=92 ^ EXPENDIIVRE CLASSIFICATION BUDGET -ACTUAL'- BUDGET ESTIMATED APPROVED PERSONAL SERVICES: 11 Executive Salanes 12 Reg Salanes & Wages 227559 221,349 231,594 243,542 272,109 14 Overtone - - - 17,200 - - -17,174 - - 1Q000 - 13,200 14,000 15 Special Pay 8,446 8,434 9,264 4,679 12,753 21 FICA 18,441 18,418 19,191 19,999 22,863 ~ 22 Pcnsiom 22,736 ~ ` • ~ 18,780 22547 18,708 28,257 • 23 H&A Insurance ' 24,377 24,002 28,270 "' - - 26,438 31,201 24 Work & UnemDloy. Come - 26 941 25 173 31552 14033 21 741 _-, TOTAL'PERSONAL SERVICES 345500 "" ~ 333,281 " 352,218 ' ' " " 340,599 ' 402,924 OPERATING EXPENSES: ' 31 Professional Sirs 775 707 • 32Acctg &Audumg 34 Contractual Svcs 96,170: 96,153 - 102,400 ~ ~ 95597 - 117500 -' 351nvesbgauons , 40 Travel, Conf.,& Trammg 41 CommunicahOns Semces • 550 ' 530 540 524 950 42 Transporta4on/Postage 950 926 800 .1,188 43 Utdiucs 44 Rentals & Leases 8,479 _ 5,801 8,479 , 5,774 6,000 45lnsurance 26,238 26,214 30,146 _ 25,999 27,30() 46 Repairs & Mamtenance 31588 31557 19,000 25578 32,000 ' 47 Pnnt. & Pubhshmg 719 500 • , 48 Promotnnal Actmties ~ 10,000 3,910 10,000 279 2,000 49 Other Current Charges ' _ 7,875 600 ~ 8,000 183 1Q,000 -, 51 Oeice Supplies ' 520pcratmgSupphcs 58589 24,754 " 26500 8,058 ~ 34,100 5210 Restricted Op Supplies - 53 Road Matenals & Supplies ~ ' 54 Boaks,Sub ,& Memberships 125 102 ' - TOTAL OPERATING SUPPLIES 241,089 191054 205,865 163,699 230,350 ^ CAPITAL OUTLAY: ' 61 Land _ -- 62Buddmg ~ ,. .. 0 63 Imp Other ThanBldg. ~ ~ ~ - , ' 138,000 64Egmpmcnt 17,000 - 2132 60,000. 18,722 44,700 65 Construct In Progress ~ _ TOTAL CAPITAL OUTLAY 17 WO 21,332 60 000 18 722 182 700 -116- .. l~ _ PERSONNPL SCHEDULE SALARY CURRENT COMMISSION PER POSITION TITLE BUDCIET APPROVAL APPROVAL Samtauon Foreman 1 1 2293 ^ Lead Sanitation Worker 5 6 97,588 Samtation Worker 10 10 141,155 Heavy Eqwpment Operator 3 .6 10,773 (! TOTALS 163 17.6 272,109 • 2 Hcavy Egmpment Operators allocated - 35% to C.A B Sewer 30% to Sanitation 35% to Buccaneer Scwcr .. ~I .. -117- 1. C[TY OF ATLANTIC BEACH $UCCANEER WATER FUND '.SUMMARY OF REVENUES, EXPENDITURES, & BALANCES __ __ _ _ FY 1989-90 FY 1990-91 PY 1992-92 ' - ~-~-~'-BUDGET~:~ ACTUAL''BUDGBT ESTIMATED 'APPROVED Beginning Balance 154,419 145,471 190 978 246 986 280,289 Rcvcnues: Water Charges 309,000 310,529 458,757 304,800 370,928 Conncctton Charges 32,000 20,135 32,000 13,217 15,000' Interest Earnings 21,000 37,548 21,000 41,081 41,000 ` Muc Revenue - 2,500 - 309 0 0 0 Trsfr h Oak Harbor Water 23,825 13,136 28,550 23,825 31,675 Trsfr fr Buc Sewer 35 000 0 0 0 0 Total Revenues` ~~ ~ ~ ~ 423,375 ~ 381657 540,307- 382,923 458603 Expenditures: Personnel Sernces 72,194 59,380 76,487 81,927 90,178 Operating Expenses; 80,678 54,460 113,844 88,836 120,990 Capital Outlay 287,100 38,873 224,200 12,000 715,400 Debt Sernce 114,029 114,021 114,057 118,358 113,988 Trsfr.to Gen.Fund 26,683 26,683 40,281 40,281 46,144 Trsfr to Cap Proj Fund 5,041 Other Non-OperatlnAEzp - g19~2A Total Ezpeddi[ures < ~ ~ _ 580,684 _ - -293.416 573.910 341.402 1.178.624 nuuiuouucc Nct Change from Other =118- r ANNUAL BUDGET DEPARTMENT Buccaneer FUND X430 ACCOUNT {`533 Water FUNCTSON: The City~s Buccaneer Water Division supplies water to an area North of the City. The system consists of two Water Treatment Plants with a combined total capacity of 2.5 mqd, and a present maximum daily flow of 1:5 mgd. Both locations have two wells and a storage tank where water is stored before being chlorinated and distributed as needed through the use of High Service Pumps. There are daily tests, observations, and adjustments made through-out the day by a Certified Operator to ensure a safe supply of drinking water and maintain adequate pressure for fire protection. Water samples are collected monthly by Buccaneer Operators for testing by the Health Department to meet all regulatory requirements. The personnel of Buccaneer also install, read and replace water meters; install, replace and repair water pipes and hydrants as needed. PROGRAM COMMENTS: -119- .ANNUAL BUDGET FY 1991-92 FUND NO. 430 DEPARTMENT NAME: BUCCANEER WATER DEPT.NO. 533 FY 1989-90 FY 1990-91 FY 1991-92 EXPENDITURE CLASSIFICATION BUDGET ACTUAL BUDGET ESTIMATED APPROVED PERSONAL SERVICES: it EzecutrveSalanes 12 Reg Salanes & Wages 47,887 40,831 50,754 55,590 56,198 • 14 0verttmc 7,500 3,661 7,860 10317 14,000 15 Spcctal Pay - 958 -' -- 925 I,OlS - - 138 - 1,124 -- 21 FICA 4,293 3,402 4,562 5,052 5,456 j ' 22 Penstotcs 4,789 3,960 4,940 4,104 5,836 ' 23 H&A Insurance .. 4,429. ~ 4,284 5,143 ~ 5,352 5,176 24 Wotk & Unemploy Comp 2338 2317 ' 2,213 "' 1,374 ~ 2388 ' TOTALPERSONAI.SERViCES 72,194 59,380 76,487 '81,927" j 90,178 - - OPERATINO EXPENSES: ~' ~ ; 31 Profcsstonal Sets - 5,800 - 1,440 25,100 - 30,000 ' 20,000 32 Acetg & Audumg 34 Contractual Svcs - - 4,950 - 4,940 14,400 3,932 • ]4,900 ; 351nvesugauons ..., I 40 Travel, Conf ,& Trammg 750 - - 518 750 1,046 1,800 41 Commumcaoons Scmces 2300 ~ 1,489 2,450 1,445 2550 42 Transportauon/Postage 450 434 1,000 659 700 43 Utdthes 8,82.5 8,805 10,000 10,040 12,000 ' ' 44 Rentals & Leases ~ 1,075 1,056 1350 1,409 1,800 4S Insurance 11,428 6,470 7,854 7,799 8,190 "' 46 Repays & Mamtenance 17,100 .4,615 15500 10351 14500 47 Pnnt. & Pubhshmg _ .2,000 ._ 199 1500 1,070 1,000 49 Other Current Charges 1,900 1,883 0 1,874 10,000 S100iceSupphes 500 185 350 269 350 52 0pcratmg Supplies 23300 22,151 33300 18,342 32,750 ' 5210 Restrtctcd OP Supplies 53 Road MatenaLs & Supplies 54 Books,Sub ,& Membcrshtps 300 275 290 600 450 TOTAL OPERATING SUPPLIES '80,678 54,460 113,844 `88,836 120,990 _, CAPITAL OUTLAY: 61 Land 62 Buddmg 63 Imp Other Than Bldg 276,100 21,469 217,200 5,000 711,400 64 Equipment 11,000 17,403 7,000 7,000 4,000 65 Construct In Progress TOTAL CAPITAL OUTLAY 287,100 38,873 224,200 12 000 715 400 ' -120- _ I~ ANNUAL BUDGET' DEBT SERVICE: f i 71 Bond Prinapal 44,189 44,186 48,194 52,495 52,462 l 72 Bond Interst 69,840 69,835 65,863 65,863 61,526 73 Other Debt Semce ~! TOTAL DEBT SERVICE 114 029 114 021 ' 114,057 118.358 '. 11388 t.. !. GRANTS do AIDS: 81 Aids To Govt. Agennes 82 Aids To Pnvate A<oenc~cs ," ,.:._. TOTAL GRANTS do-AIDS 0 ~. ~ ~0 "0 _ 0 0 'k; PERSONNEL SCHEDULE SALARY CURRENT COMMISSION PER POSITION TITLE BUDGET' APPROVAL APPROVAL Utd Plant Drv Dtrcxtor 1 1 15,157 Ixad Utdtttes PltOp. 1 1 9,900 Utthty Plt Operator 2 2 15,197 Uuhty Plt Opcrator-Tratnee 0 0 0 Utdtty Worker 2 2 15,945 TOTALS 6 6 56,198 • - 48% of Salancs Charged to Buaaneer Water and 52% to Buccaneer Scwcr t' li ll .. IJ -121- r NON-OPERATING: Non-Opcrattnq Exp 26 683 26 683 45,322 40,281 138,068 Beginniaa Balance 607,081 "672,231 770,268 1,200 096 1,553,390 Revenues: Base Sewer Sernce Charge 550,000 638,140 620,000 • ~ 640,000 645,831 Volume Sewer Sernce Charge 0 145,980 124,000 133,986 129,166 Cannecuon Charges 200,000 26,910 100,000 24,098 25,000 Interest Earnings 35,000 197,842 120,000 ' 186,945 190,000 Muc Collxuoas 40,000 _ 2,008 _ 0 1,663 0 Trsh fr.0ak Harbor Sewer 32,556 27,606 42 748 32 556 59 017 Total Revenot: 857,556 1,038,488 1006 748 1 019,248 - "1 049 014 Ezpeaditares: Personnel Sernces 74,423 63,578 95,630 88,250 109,482 Operating Expenses 173,309 146,405 189,355 256,005 283,964 CapttalOutlay 697,715 43,860 245,000 10,676 400,500 Debt Sernce 233,265 142,898 233,362 233,362 233,286 Trsfr to Gen Fund 40,416 40,416 65,354 60,313 90,207 Trsfr.to Buc Water Fund 35,000 0 0 0 80,325 Other Non-Ocerahng Transfers 188 076 Total Ezpenditures - ~ 1,254 628 ~ - 437 159 - - 828 701 ~ ' 648 606 f,385 840 Add/Deduct• Net Change from Other Sources & Uses of W/C (200,000) (73,464) 48,000 (17,348) ~ 371,500 ; Temp Loan to Oak Harbor Sewer (311,688) (710,000) Temp Loan to Buc.Water ;- (300000) Debt Sernce Reserve (165,990) 13ndinrz Balance 10,009 1,200,096 "518,637 1.553.390 578.063 W/C= Worlung Capual Nate Base Sewer Sernce Charges shown undo aty Manager's Recommcndattons assumes S3 75 per month increase as recommended by members of the rate committee -122- !: :~ .~ r ANNUAL BUDGET ~^ DEPARTMENT Buccaneer FUND 1440 ACCOUNT X535 iI Sewer L: FUNCTION: The Buccaneer Wast the treatment of District. The Was ~ Wonderwood and con ~; plants with a tot ~• 1990-91 we began to The plant must hav ewater Division is responsible for the wastewater in the Buccaneer tewater Plant is located at 739 sists of three package treatment al capacity of 1.05 MGD. In FY upgrade the plant to 1.30 MGD. e a certified operator on site a minimum of 6 hours per day. The rest of the system is made up of 14 Lift Stations which are checked daily, miles of sewer mains, nine miles of Force Mains, and 2.33 miles of 12" effluent outfall pipe which empties into the St. Johns River. This system must be maintained to protect the health of the community and comply with all Federal, State and County regulatory agencies. PROGRAM COMMENTS: This year we made improvements and began the process to expand the capacity of the Wastewater Treatment Plant to meet the further needs of the community and to comply with all. rules and regulations. We are increasing our ability, through the use of technical training to comply with all D.E.R. and E.P.A. Rules and Regulations. With the anticipated closing of the Girvin Road landfill later this year, another Heavy Equipment Operator will be needed due to the increased distance to the proposed landfill site. -123- ANNUAL BUDGET FY 1991-92 FUND NO. 440 DEPARTMENT NAME: BUCCANEER SEWER DEPT.NO. 535 FY 1959-90 FX 1990-91 FY 1991--92 EXPENDI7VRE CLASSIFICATION ~ BUDGET ' ~ 'ACTUAL _ 'BUDGET ESTIMATED APPROVED PERSONAL SERVICES: I I Ezccutrve Salancs "' 12 Reg Salanes & Wages 52,878 44,160 69,748 60,222 73,449 14 Ovcnune 5,000 4,991 4360 10,245 11,500 IS Special Pay - - - - 1,0.'i8 - -- 854 - - 1395 " - 149 - - 1,469 --. 21 FICA 4337 3,743 5,776 ,5,402 6,611 22 Pens~atts 5,188 4,284 6,789 5,640 " 7,627 23 H&A Insurance 4,798 4316 5,660 5,176 6,858 24 Work.& Unemploy Comp 1,684 ~ 1,231 ' 1,902 ~ ~ 1 416 ~ 1 697 "~' TOTAL PERSONAL SERVICES' ~ 94923 "' ~ 63378 ~' ~ 95 630 88,250 ' 109 482 OPERATINO EXPENSES: 31 Profcsstonal Sss ~ 28,000 15,020 8,000 10,000 7,000 ' 32 Acctg & Audnmg 34 Contractual Svcs 14,345 14,345 ". , 27,300 32,550 41,850 i.. 35 Invcsugatrons 40 Travel, Conf ,& Trammg _ 900 447 1,440 - 1,131 1900 41 Commumcauons Sernces 2,725 2,706 , • • 2300 - 2,490 ~ 2,210 42 Transportanon/Postage ~ 475 • 468 1,000 ,698 500 i 43 Utilrucs 50,000 49931 55,000 - - - 51354 80,000 44 Rentals & Leases : - 1,400 1383 _ ; ~; 1,650 2329 1,800 45 Inswance ~ 14,174 9,469 ,10,695 ~ , 12,147. 12,754 ^ 46 Repays & Mamtenance 2240 22,001 38,000 75,000 71300 47 Prmt & Pubhshmg 275 97 1,000 2,189 2,000 • 49 Other Current Charges 5,475 5,464 15,000 32,000 15,000 51 00ice Supplies 300 290 350 ~ 210 350 ~ S2 Operatmg Supphcs 32,500 24,637 27,250 33,267 46,650 ` 5210 Restrrcted Op Supplies , _ _ _ _ , S3 Road Matenals & Supplies , ' . • ' ' ~ ' ' " ~• - ^ S4 Books,Sub.,& Membctshtps 200 " ~' 148 ` _ 370 ~ • ~ ' '240 450 '~ TOTAL OPERATING SUPPLIES ` ' 173,309 - ~ '146,405 ` 189355 256,005 283964 _ CAPITAL OUTLAY: ' . 61 Land 62 Buildmg 63 imp Other Than Bldg ~ ~ 694,715 17,712 148,000 ~ ~ .6,750 396,500 , 64 Equipment `' 3,000 26,148 97,000 3,926 4,000 65 Construct. In Progress TOTAL CAPITAL OUTLAY. 697,715 43 860 245 000 10 676 400,500 ' -724- ANNUAL BUDGET FY 1991-92 "` ' FUND NO. 440 ~ DEPARTMENT NAME: ~- ,. - ~ BUCCANEER SEWER ~ ~ DEPTNO. 535 - ~ , .. f ' ,'~, FY 1959-90. -FY 1 990-91 '.-- FY 1991-92 ~ $XPENDI'RJRE CLASSIFICATION f -. BUDGET . ACTUAL BUDGET ' ESTIMATED APPROVED l DEBT SERVICE: r 71 Bond Pru~apal .90357 98,606 98,606 107,405 ` 72 Bond Interst 142,908 142,898 134,756 134,756 125,881 73 Other Debt Scmce TOTALDEBTSERVICE ~ 733,265 - ~ 142,898 ~ 233362 ~ 2333G2 233,286 GRANTS do AIDS: 81 Alds To Govt. Agenacs 82 Aids To Private Aget~es l: .. TOTAL`GRANTS do AIDS 0 D' ~_ 0 0~ ~ ~ ~~~ 0 PERSONNEL SCHEDULE SALARY CURRENT COMMISSION PER BUDGET APPROVAL APPROVAL POSITION TITLE r. ~. Utd Plant Drv. Dvoctor 1 1 16,420 Lead Utihucs PILOp 1 1 10,725 Utdrty Plt Operator 2 2 16,463 Utthty Plt Operator-Trainee 0 0 0 Uuhty Worker 2 2 17,274 HcavyEqutpmcntOperator 35 .7 •• 12568 TOTALS 6.35 6.7 73,449 • - 48%of Salanes Charged to Buccaneer Water and 52% to Buccaneer Sewer, except for the Heavy Equipment Operators whose duties only relate to the Buc.Sewcr Plant. • • 2 Heavy Egmpment Operators allocated - 35% to CAB Sewer 30% to Sannauon r; 35%to BuccanecrSewer 1. r -125- l: NON-OPERATING: Non-OperatmA Exp 75 416 40 416 65354 60313 358,608 CITY OF ATLANTIC BEACH " OAK HARBOR WATER PUND SUMMARY OF REVENUES, EXPENDITURES, & BALANCES - _ FY 1989-90 'FY 1990-91- FY 1991=92 BUDOET ".ACTUAL' ' BUDOET `ESTIMATED APPROVED Beginning Balance 0 (4 409) (195) 1745 ~ 25 053 Revenues: Water Charges 2400 32,030 47,733 31,054 39,401 Connectan Charges 0 0 0 0 0 CapttalFacthuesChargc 94,000 30,718 31,850 30,596 31,850 Interest Eamtngs 500 746 500 2,879 ~ 500 Mtsc.Revenue 0 3 0 0 0 Trsfrfr.Buc.Water 0 0 0 0 0 Bond Proceeds 0 0 ,.., Total Revenues ~~'119,000 `:° 63'497 ~" 80 083 ~ 64,529' ' `71 751 E:pcnditures: Personnel Sernces 0 0 0 0 0 Operating Expenses 7,000 1,782 7,200 3,622 8,650 CapualOutlay 0 9,231 0 0 0 Deb[ Semcc ?5,189 26,377 26,609 26,259 2646 Trsfr to Oen.Fund 25,047 14,358 1,524 1,524 1,686 Trsfr to Buc Water 2856 75,615 31 675 Total Expenditures 57,236 " SI747 63 889 57 020 6857 W/C=Working Capital -12G- Add/DcducL• Net Change from Other Sources & Uses at W/C 10,204 0 !20.0001 t ~. 1 1: l: l~l t~ r c .. ;?: ;. ANNUAL BUDGET DEPARTMENT: Oak Harbor Water FUND: x'450 ACCOUNT: ,f 533 FUNCTION: On February 28, 1989, the City of Atlantic Beach purchased the Oak Harbor Water Distribution and Sewer Collection System for a price of $900,000.00 through the issuance of revenue bonds. There are approximately 400 customers in the Oak Harbor Area. The Buccaneer Water and Sewer personnel will be responsible for maintaining the system. The City will allocate a percentage of the Buccaneer Water and Sewer District expenditures based on the volume of water usage. _127_ r~ ANNUAL BUDGET FY 1991-92 FUND NO. 450 DEPARTMENT NAME: OAK HARBOR WATER DEPT.NO: 533 ' . - ' : FY 1989-90 FY 1990-91 PY 1991-92 EXPENDTTURE CLASSIFICATION -BUDGET "° ACTUAL' BUDGET "ESTIMATED APPROVED PERSONAL SERVICES: 11 Ezccutrve Salanes 12 Reg Salancs & Wages 14 Ovcrttme IS Speeal Pay 21 FICA " 22 Pennons 23 H&A Insurance 24 Work & Unemniov Com TOTAL PERSONAL SERVICES " 0 D 0 O` 0 OPERATING EXPENSES: 31 Professional Ses - 2,000 0 200 2,748 5,000 32 Acctg & Audrting 34ContraeualSvcs 1,025 1,000 0 1,000 35Invcsugauons 40 Travel, Cont ,& Trammg ' ' 41 Commumratwns Scmccs 50 29 42 TransportanoNPostage T 125 - 114 ~ 200 = 168 50 43 UghUes .' 500 16 0 44 Rentals & Leases 45 Insurance 2,475 768 2,500 158 200 46 Repairs & Maintenance 300 299 500 0 1,000 47 Print & Pub~shing 75 74 400 49 Other Current Charges 51 Otlice Supplies 52 Operating Supplies 500 482 500 548 1,000 5210 Restneed Op Supplies 53 Road Matenals & Supplies 54 Books,Sub ,& Memberships TOTAL OPERATING SUPPLIES "'7,000 1,782 7,200 3,622 ' 8,650 CAPITAL OUTLAY: 61 Land 62 Budding 63Imp Other Than Bldg 9,231 64 Eginpment 65 Construe In ProQess TOTAL CAPITAL OUTLAY 0 9231 0 0 0 -128- ANNUAL BUDGET DEBT SERVICE: ~ 71 Bond Prlnapal 1,617 3,199 3,234 3,234 ~ 3,234 _ 72 Bond Interst 23,572 23,028 2375 23,025 23,112 73 Other Debt Serra: 150 ' TOTAL DEBTSERVICE 25 189 2677 26 609 26w?S9 26,346 l GRANTS do AIDS: 81 Atds To Govt. Agenaes 82 Aids To Private Aoenctes TOTAI;GRANTSdc~AIDS.' ~ :0 0--~~ 0 0~~. ~- ~ ~"0 NON-OPERATING: Non-Ocerattne I±xp 25,047 1458 30,080 27,138 3361 TOTAL NON=OPERATING ~ 25 047 ~. ~ 14 58 , ; 30 080' '.:27 138 '- . 33 1 PERSONNELSCHEDULE CURRENT BUDOET POSITION TITLE BUDGET' REQUEST • -There arc no Ctty personnel dttectly assigned to the Oak Harbor system. A prorata shaze of the salary and opcratmg expenses of the Buccaneer systems expenses wdl be charged to this system based on the volume otwater consumption -129- Bc~inninRBalance (120459) (19134) (116,859) (75199) (182110) Revenues: Base Sewer Service 81,401 88,419 90,401 88,351 92,187 Volume Charge 9,000 17,101 14,195 14,195 14,787 C.F A. Charge 0 65,717 68,150 65,456 68,150 Conneann Charges 0 0 0 0 0 Interest Earnings 400 55 400 100 400 M~sc Collectnns 0 _ 0 0 0 0 Total Rcvcnuc 90 801 171,291 173 146 168 102 175,524 E:pcnditures: Personnel Semces 0 0 0 0 0 Operating Expenses 34,225 32,615 58,010 15,048 60500 CapttalOutlay 71,050 82,163 200,000 200,000 535,000 Debt Semcc 52,188 55,589 54,940 54,940 54,940 Trsfr to Gen. Fund 0 960 12,277 12,277 11,752 Trsfr to Buc. Sewer Fund 6500 27 606 42 748 42 748 59 017 Tatal FsDcnd hares 163 963 198 934 367 975 ` 325 013 721 009 WlC= Woricmg Capital Note Base Sewer Semce Charges shown under Ctty Manager's Recommendations assumes 53 75 per month maease as recommended by members of the rate committee -130- Add/Dcdact: Net Change from Other Sources & Uses o[ W/C 21578 220,637 0 ' 20.000 ANNUAL BUDGET DEPARTMENT: Oak Harbor Sewer FUND: ,460 ACCOUNT: X535 FUNCTION: On February 28, 1989, the City of Atlantic Beach purchased the Oak Harbor Water Distribution and Sewer Collection System for a price of $900,000 through the issuance of revenue bonds. There are approximately 400 customers in the Oak Harbor area. The Buccaneer Water and Sewer District personnel will be responsible for maintaining the system. The City will allocate a percentage of the Buccaneer Water and Sewer District expenditures based on the volume of water usage. We are in the third year of a 5-year Phase of funding the Sewer Re-Hab in the Oak Harbor subdivision. We intend to begin the rehabilitation in FY 1991-92. PROGRAM COMMENTS: We rehabilitated the West End L.S. in FY 1990-91. We will continue to make L.S. and part repair as required. -131- ANNUAL BUDGET FY 1991-9Z - FUND NO. 460 DEPARTMENT NAME: °OAKHARBORSEWER DEPTNO. 535 ' FY 1989-90 FY 1990-91 PY 1991-92 EXPENDITURE CLASSIFICATION BUDCIET -ACTUAL BUDGET. ESTIMATED APPROVED PERSONAL SERVICES: 11 Executive Salanes 12 Reg Salancs & Wages 14 Overttmc 15 Speaal Pay - - - 21 FICA 22 Pensroiis 23 H&A Insurance 24 Wotk & Unemnbv Com TOTAL PERSONAL SERVICES' - 0 ~ ~ 0 ~ ~ - 0 0'~ ~ 0 ' OPERATING EXPENSES: 31 Professional Svcs 24,600 24,098 45,900 S,R98 48,500 32 Acctg & Auditing 34ContraaualSvcs 1,625 1,602 ~ - 2,000 300 1,000 35Invesagatione - ~ - 5 40 Travel, Conf ,& Trammg ., . 41 Commumranons Semax 50 29 _ 42 Transportatron/Postagc 125 114 200 171 200 43 Utihues , -~ - 2575 2569 ~ 3,000 • ;. 3,045 3,000 44 Rentals & Leases 45 Insurance 2,500 , 2,096 :3,410 ~ 1,574 1,600 4b Rcpaus & Mamtenance 500 361 2,000 ~ 2,855 4500 47 Prutt & Pubhshmg 75 74 887 500 49 Other Current Charges 500 500 , . ~ 0 51 O[ilce Supplies ` 52OperatmgSupphes 1,675 .1,672 1,000 318 1,000 5210 Restricted Op. Supplies 53 Road Matcnals & Supphcs ' 54 Books,Sub ,& Mcmbctships TOTAL OPERATING SUPPLIES `34,225 ' ` 32,615 58,010 15,048 60,300 CAPITAL OUTLAY: 61 Land 62 Budding 63Imp.OtherThanBldg 71,050 82,163 200,000 200,000 535,000 64 Equipment ii5 Construct In ProRess TOTAL CAPITAL OUTLAY 91,050 82,163 200 000 200 000 535000 -132- ANNUAL BUDGET FY 1991-92 FUND NO: 460 DEPARTMENT NAME: " OAK HARBOR SEWER DEPT.NO.' 535 ~ ", ~" ~ ~~ ~~" ~ FY 1989=90 ~ ~FY1990-91- ~ FY~1991-92 EXPENDITURE CLASSIFICATION =BUDGET " - ACTUAL BUDGET. ESTIMATED `APPROVED DEBT SERVICE: 71 Bond Prtnctpal 3,383 6,800 6,766 6,766 6,766 72 Bond Interst 48,655 48,639 48,174 48,174 48,174 73 Other Debt Semce 150 150 .. `: TOTALDEBTSERVICE 52.188 55,589 54940 54940 Sd,940 GRANTS & AIDS: 81 ,4tds To Govt Agcnctcs 82 Aids To Private P~enctes ~ TOTALGRANTS do AIDS ~ 0 0 - 0 " 0 ~ _ 0 ~. ~' PERSONNEL SCHEDULE t^ CURRENT BUDGET ` PO°ITION T[TLE BUDGET REQUEST I.~ II • -There are no Ctty personnel dttectly assigned to the Oak Harbor system A prorate share of the salary and operatmg expenses of the Buranneer systems expenses vhll be charged to thrs system based on the volume of water consumption l: I.. I! .-. ~! I,~, -133- l! NON-OPERATING: Non-Opcranng Exp 600 28,566 55,025 55,025 70,769 CITY OF ATLANTIC BEACH ~ ' STORM WATER UTILITY SUMMARY OF REVENUES, EXPENDITURES, do BALANCES i ~. FY 1989-90 `, FY 1990-91 FY 1991-92 -- .-- _. ~ _._ BUDGET, 'ACTUAL-'_::BUDGET; ESTIMATED APPROVED Beginning Balance 0 0 0 0 ~0 Revenues: _ _. StormwatcrUUlttyFcc 200000 i .. i '" - Total Revcnuc - _;_- 0 0 0 0 200.000 E:penditures: Personnel Scrnces 0 0 0 0 0 Operating Expenses 0 0 0 0 200,000 CapLLalOutlay 0 0 0 0 0 Debt Sernce 0 0 0 0 0 ~ Ttsfr to Gen Fund 0 0 0 0 0 TotalEsDcnditares ~ ~~0" 0. 0 ~ ~0 200000 Add/Dednct: Net Change from Other W/C= Woticmg Capual -134- t: ANNUAL BUDGET DEPARTMENT: Stormwater Utility FUND #470 ACCOUNT #538 -- FUNCTION: t This year we are separating the drainage from the Public Works Department and starting its own budget. [~ In FY 1990-91 we began a 5-year program of ditch cleaning. F. We accomplished over two miles of cleaning and will continue with two miles of cleaning each year thereafter. Once i completed, the process will begin again. Results presented a Stormwater Management Report indicate that sufficient data is readily available to effectively implement an initial billing program in October 1991. An initial rate of $3.00 per month per Equivalent Residential Unit (ERU) is proposed to cover the program budgetary needs. This rate and proposed budget will result in replacing `! approximately $90,000 in general fund expenditures, with an SMU utility fee revenue source which would be applied to all r developed property within the City. Future contributions l' from the general fund could be eliminated. .- In addition to covering existing operational costs currently I~ paid for by the general fund, the proposed budget would `~ allow the City to develop a complete stormwater management facilities master plan and to expand contracted services to (~ Citance street sweeping and ditch cleaning activities of the ,. Y• i~ i .. -135- ~! FY 1991-92 DEPARTMENT NAME: ANNUAL BUDGET STORMWTER UTILITY FUND NO. 470 DEPT.NO. 538 FY 1989-90 FY 1990-91 PY 1991-92 EXPENDITURE CLASSIFICAT/ON "BUDGET ACTUAL BUDGET- ESTIMATED APPROVED PERSONAL SERVICES: 11 Ezccutrve Satancs _ 12 Reg Satanes & Wages ~ - ' - 14 Overtone 15 Spcaal Pay - - -- - - - - - - - 21 FICA 22 Pcns~ons 23 H&A Insurance - 24 Wotk & Unemploy Comp TOTAI: PERSONAL SERVICES ~ 0 0 ~ 0 ° ~ 0 ` ~ 0 OPERATING EXPENSES: 31 Professional Svcs. ' ~ - 182,500 32 Acctg & Audumg , 34 Contractual Svcs 17,500 35 Invesugattons 40 Travel, Conf ,& Trammg , 41 CommunlraUOnS Services _ 42 Transportahon/Postage , . 43 Utdtues , 44 Rentals & Leases 0 45 Insurance 46 Rcpaus & Mamtenance p 47 Prmt. & Pubhshmg 49 Other Curtent Charges , 51 O(ftce Supplies ~ ' 52OpcraungSupphes ~ 0 5210 Restricted Op Supplies 53 Road Matenals & Supplies 54 Books,Sub ;& Mcmbctshtps TOTAL OPERATING SUPPLIES " ~ ~,: 0 ~' - ~ 0.. 0 ~ '200.000 CAPITAL OUTLAY: ' 61 Land 62 Buddmg 63Imp Other Than Bldg. 64 Equipment 0 65 Construct In ProAess TOTAL CAPITAL OUTLAY - ~ 0 - 0 0 0 - 0 -136- _ I ANNUAL BUDGET' DEBT SERVICE: C 71 Bond Pnttapal 72 Bond Interst 73 Other Debt Service TOTALDEBTSERVICE ~ - 0 - 0- D 0-= 0 GRAM'S 6c AIDS: 81 Aids To Govt. Agenacs 82 Aids To Private oettacs ~ TOTAL GRANTS do AIDS ~~:;: ~ 0 '- 0 0 0 - ~ 0 NON-OPERATING: 99 Non-Operating E*p ~ T(tt'AT.Nt7N-.APERATiNG '-'..0 _. 0...~ ~-0 _- 0 - --::0 PERSONNEL SCE IEDULE CURRENT BUDGET POSITION TITLE BUDGET REQUEST -137- Be~inalne Balance 17 197 1667 17 141 l6 672 30,zi7 Revenues: Fmcs and Forfeitures 0 0 0 0 0 Court Costs 400 2,548 400 1,646 400 Confrscated Property 8,000 14,828 8,000 14,000 8,000 Interest Earnings 1,100 620 1,100 140 1,100 M~sc.Revenue 0 0 0 0 0 ~' Trsfr fr Gen.Fund _ 12,000 12000 6000 " 12,000 6000 Total Revenues . ~ ~ ~ 21,500 ~ . 29 997 15,SW - ~ 28 986 ~ 15,500 ~ ~ Fspendilures: OperaWgExpcnses 11,976 1038 23,651 15,421 23,651 Capital Outlay 4,675 4,653 0 0 0 i' -138- ANNUAL BUDGET DEPARTMENT NAME: Police Trust FUND x`610 ACCOUNT #`529 FUNCTION: The Police Trust Funds function is to provide a source of funding for law enforcement education and training activities. It is partially funded by a $2.00 fee assessed as court cost for all convictions of violators of state penal or criminal statutes or convictions for violations of municipal or county ordinances. The account is provided and regulated by Florida Statute 943.25(8). Recent changes in the law have increased the total fine and forfeiture money distributed to the City of Atlantic Beach. The expenditure of fine and forfeiture funds other than the assessed $2.00 may be used for training programs as approved by the City ,Commission. A description of the City of Atlantic Beach Police Department Training Program is attached for City Commissions approval as required by statute. Also included in this fund are monies received as contraband forfeiture pursuant to Section 932.704(5) Florida statutes. These monies are restricted to certain law enforcement activities, such as, drug investigations, training and the purchase of technical equipment. -139- ANNUAL BUDGET CITY OF ATLANTIC BEACH ti ~ ~ ~ ~ ,, POLICE TRAINING PROGRAM GENERAL TRAINING: There are areas in law enforcement in which virtually every officer should be trained. Radar certification, criminal law, interview and interrogation, narcotics, and accident investigation are a few such courses that the department encourages all officers to complete. Officers should be in good physical condition to perform the responsibilities of their jobs. The department allows voluntary participation in a physical fitness program. Firearms training is necessary for the performance of the officer and the safety of the .public,: and it is a necessity for the protection of the City in cases of civil liability. The Department has its own certified Firearms Instructor who is responsible for coordinating training, recording scores, maintaining equipment, assisting officers in remedial training, and for updating the department's programs. The in-service training'is far less expensive than contracting the services from outside sources. SPECIALTY AREAS: There are several areas within a department where a need exists for extensive training, but this training can be concentrated in a few individuals. Traffic, Homicide, Firearms Instruction, Crime screen Procedure and Evidence Collection, Internal Affairs, and Fleet Management are a few specialty areas where only a few officers are certified. These specialists can then be called upon to handle specific responsibilities as they arise, or they can instruct other department personnel to improve their skill levels. -140- E. Records personnel require knowledge and understanding of computer skills, organizational management, and state and federal records laws. Communications person- ~ nel must be certified to use F.C.I.C. and N.C.I.C. terminals, and they require ongoing training to enhance their performances. Funds from the Police Trust Fund account are used to provide training throughout the department. CONFERENCES: The attendance of an employee at a conference is (~ encouraged when the conference focuses on training as (, its objective, and the subject matter is relevant to the individuals job responsibilities. Conferences of the Florida Police Chiefs Associations, the Inter- n national Association of Chiefs of Police,the Inter- national Association of Firearms Instructors, Police Pension Boards, and Crime Prevention officers ~ are a few that are planned for attendance in 1990-91. NOTES: With the natural turnover in personnel, it is not practical to try to establish exactly which employees ., will be trained in what areas over the next year. State Grant information and training schedules are not available at this time and the needs of the Department and the Community are subject to change. I.. l: .- ~! t. I~ l: '" -141- l: l ANNUAL BUDGET FY 1991-92 .. - FUND NO. 610 DEPARTMENT NAME: POLICE TRUST FUND DEPT.NO. -529 FY 1989-90 PX 1990-91 FY 1991-92 EXPENDITURE CL.ASSiFICATION ."BUDGET' `ACTUAL -. BUDGET ESTIMATED'APPROVED PERSONAL SERVICES: II ExecutiveSalanes , 12 Reg Salanes & Wages ; - , 14 Overtone 15 Speaal Pay 21 FICA 22 Penstot>s 23 H&A Insurance 24 Wotk & Unemploy Comp TOTAI: PERSONAL SERVICES 0 ~~ 0 0 0+ ~ 0 OPERATING EXPENSES 31 Profcsstonal Svcs 32 Aatg & Audttmg 34 Contractual Svcs 100 79 35Invesbgauons ~ 5,000 3,500 ~ 12,000 5,000 12,000 40 Travel, Conf ,& Trammg 3,901 3,873 11,651 6,421 11,651 41 Communccanons & Postage 43 Utthucs 44 Rentals & Leases 45 Insurance 46 Repairs & Mamtenancc 47 Prmt & Pubhshmg ~ p 49 Other Current Charges 150 .135 _. 0 3,000 0 51 O(Iicc Supplies , 52 Operatmg Supplies • 1,700 1,677 . - - 0 5210 Restncted Op Supplies 53 Road MatenaLs & Supplies 54 Boola,Sub ,& Memberships 1,175 1 125 1000 TOTAL OPERATING SUPPLIES . ` '31,976 • 10,338 23;651 15,421 23,651 CAPITAL OUTLAY: 61 Land 62 Butldmg 63 Imp Other Than Bldg 525 518 64 Egmpment 4,150 4,136 65 Construct.In Pro¢ress TOTAL CAPITAL OUTLAY ' 4 675 4653 0 0 0 -142- .- i' :~ 4 - ANNUAL BUDGET" FY 1991-92 , ., FUND NO. 610 . DEPARTMENT NAME: POLICE TRUST FUND : _ DEPT.NO. 529 .~ ,,;'_ ~. FY 1989-90 ~ 'FY-1990-91 FY;1991-92 RYDRNTiTrI'DR !`f'ACC1RiCATihN ::.RiiT(:RT " -.AC"R iAI. -- RifD[iRT...F$TIMATED APPROVED DEBT SERVICE: 71 Bond Prutctpal 72 Bond Inters[ 73 Outer Debt Semcc TOTAL"DEBTSERVICE 0 - 0 0' 0 0 GRANTS do AIDS: 81 Atds To Govt. Age 82 Atds To Prtvatc Fu TOTALGRANTS&AIDS - ~.~ 0 -0 0 A~' ~ ~~."0 NON-OPERATING: Non-Operaunq Exp TOTALNON-OPERATING 0 0 `- 0 0 0 PERSONNELSCHEDULE CURRENT BUDGET POSITION TITLE BUDGET I:: QUEST -143-