Audit Report - 1967-19681
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CITY OF ATLANTIC BEACH, FLORIDA
ADDIT REPORT
Decem}rer 31, 1968
TYOY NID YfQ - Cprt1l~m NMIC IIC.CAYYIUnf
CITY OP ATLANTIC BEACH FLORIDA
INDEX TO AEPORT
December 31, 1968
Page Number
Certificate Letter 1
General Pund 2 - 8
Special Seawall Emergency Pund 9 - 10
{later Account - Opera [ions 11 - 14
Utility Revenue Band Fund 15 - 16
Sewec Fund 17 - 19
Commence 20 - 21
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TSSOS .AAD DI F. F.K
C Efl T:FIEO PUBLIC ACCOUNTANTS
)350 BEACH BOVLEVAgO
J.•u•.x. uTV ]. F'~.u xu..
"., •..~. ••...p.°~^~ 7anuary 24, 1969
To The City Commission
C i[y of Atlantic Beach, Plorida
Gentlemen: ~
Ne have examined the balance shee to of the various funds II
of [he City of At Len[ic Beach, PloridaF as of December 31, 1968,
and the related statements of cash receipts and disbursements fur
the year then ended. Our examination vas made in accordance with
generally accepted auditing standards, end included such testa of
the accounting records and such other auditing procedures as we
considered necessary in the circumstances.
In our opinion, the attached statements, subject to [he
co®enta on pages 20 and 21, present fairly the financial poa it ion
of the City of Atlantic Beach, Ploride, at December 31, 1968, and
the cash re ce ip[a and disbursements for [he year then ended, in
conformity with generally accepted accounting principles applied
on a basis consistent with prior years.
Respect Fully submitted,
,.
P~_
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CITY OP ATLANTIC BEACH, FLORIDA
GENERAL FUND
BALANCB SHEET
December 3l. 1968
ASSETS
Casfi on Hand and in Benk - Page 3
Taxes Receivable - Pege 4
Paving Aaseaements Re ce iveble - Page 4
Lot Clearing Liana Receivable - Page 4
Due from Emergency 8eave1l Fund - Page 9
Assessments for Demolition - 1968
Total Aeee[e
PUNO BALANCB
Current Surplus
Unrealized Surplus
To[eL Pund Balance
Pe Re 2
$ 71,897.93
38,916.61
1,413.87
690.67
266.95
2.460.00
$ 115,646.03
$ 71,897.93
43.748.10
$ 115,646.03
ryaCM ANO Ufa - Cfallllm f Va4G aCCMU,fllata
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CITY OP ATLANTIC BEACN~ FLORIDA
GENERAL FUND
CASN RECEIPTS AND DISBURSEMENTS
1968
Cash Balance at January L, 1968 $ 41567.24
Add: Revenue Receipts - Page 5 377.934.87
Total Available $ 419>502. LL
De doer Expenditures - Page 8 347.604,18
Cash Balance at December 31 1968 $ 71,897.93
Composition of Cash Balance at December 31, 1968
P irat National Beach Bank $ 71,797.93
Change Pund 100.00
Tote1 $ 71,897.93
oasee 3
CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
December 31, 1968
TA%ES RECE IVABLB
Real Esta [e
Year
Assessed
1968 $ 20,545.97
1967 5,674.55
1966 4,809.99
1965 3,800.68
1964 766.11
1963 560.04
!962 282.32
1961 260.40
1960 154.72
1959 196.76
1958 137.03
1957 86.52
1956 and Prior 652.55
Old Seawall Levy 76.51 $ 38,004.15
Personal Prooer[y
1968 Levy 912.46
To[al $ 38,916.61
PAVING ASSESSMENTS RECk IVABLE
Year
Assessed
1961 $ 1,263.87
1952 150.00
To[al $ 1,413.87
LOT CLEARING LIENS RECEIVABLE
Year
Assessed
1968 $ 250.00
1967 108.00
1966 41.50
1965 226.17
1963 65.00
Total $ 690.67
Pae 4
TYMN NID Y[Of-COIf1I1[p rylhlC .~000YNTANT/ ~ ~
CITY OF ATLANTIC BEACH, PLOR IDA
GENERAL PUND
REVENUE RECEIPTS
EST IIIATED AND ACIUAL
1968
Account Estimated At[ual
101 Ad Valorem Taxes - Current Year S 69,000.00 $ 72,940.35
101-A Personal Property Taxes -0- 4,048.18
102 Ad Ve lorem Taxes - Prior Years 21,000.00 15,873.90
103 Licensee 16,000.00 15,901.00
104 Pines and Forfeitures 25,000.00 35,699.80
105 Permits 2,000.00 1,669.75
106 Electrical Prench ise 12,000.00 12,506.83
107 Garbage Collection 36,000.00 38,036.10
LOB 1961 Paving Assessments 400.00 75.74
110 Penalties end Interest 1,000.00 602.74
111 Miscellaneous Co llectione(1) 600.00 3,401.07
112 Telephone Franchise 1,400.00 1,441.44
113 Radio Service - Neptune Beach 3,000.00 3,000.00
114 Lot Clearing 600.00 1,025.99
L15 S. M. Sewer Charges 300.00 399.00
116 Sewer Service Charges 42,000.00 45,202.98
117 Royal Pe lme Certificate 43 2,500.00 3,010.00
121 Transfer from W. 0. M. 6 R Account 27,100.00 27,100.00
122 Transfer from Water Revenue Account 75,875.00 96,000.00
123 Transfer from Unhudgeted Re serve(2) 27.439.00 -0-
Total $ 363,214.00 $ 377,934.87
(1)Included Emergency Seawall Assessments of $1,786.84.
(2)Actual receipt of Chia amount le not reflected since
i[ ie included in the Ceah Surplus broughC forward
from the prior year.
Pe¢e 5
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CITY OF ATLANTIC BEACN, FLORIDA
GENERAL FUND
APPROPRIATIONS AND EXPENDITURES
1966
Account Ap propr ia[iona Ex penditures
ADMINISTRATION
201 Personnel $ 29,530.00 $ 28,923.50
202-A Insurance - Building, Vehicles,
W/C, etc. 8,300.00 8,273.10
202-B Insurance - Life and Hospitalization 3,000.00 2,954.58
203-A Office Supplies 2,000.00 1,807.34
203-B Postage 850.00 840.32
203-C Maintenance Contract, Xerox 1,300.00 t, 136.83
204 Ci[y Nall Repairs, etc. 800.00 796.63
205 Audit 1,400.00 1,400.00
206 0 A S I and Expense 6,560.00 8,556.54
207 Office Utilities 800.00 786.31
208 Assessor 260.00 250.00
209 Advertising 1,000.00 611.95
210 Commissioners' Pund 600.00 319.51
211 Election Expense 100.00 -0-
212 CI[y Manager's Expense 250.00 249.41
213 Memberah ipa 300.00 294.00
215 City Hell Janitorial Expense 300.00 172.45
216 Professional Services 1.600.00 1,541.40
Total - Administration $ 60,950.00 $ 59,115.87
PUBLIC SAFETY
301 Personnel $ 60,878.00 $ 80,513.91
302 Uniforms 2,000.00 1,555.18
303-A Police Supplies 1,000.00 811.93
303-B Pire Supplies 515.00 511.72
305 Red Cross Life Saving 100.00 100.00
306 Jeil Meals and Supplies 1,130.00 1,113.55
307 Utilit Lee 2,600.00 2,542.80
308 Building Me intenence 1,005.00 1,002.88
309 Radio Repair 1,200.00 987.18
310 Schools and Training Program 500.00 215.89
31l Humane Society 900.00 900.00
312 School Crossing Guard 200.00 200.00
313 Office Supplies 500.00 341.23
Total - Public Safety $ 92,528.00 $ 90,802.27
Page 6
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CITY OF ATLANTIC BEACH FLORIDA
GENERAL FUND
APPROPRIATIONS AND EXPENDITURES
1968
Account Appropriations Ex penditures
TRANSPORTATION
401 Personnel $ 6,292.00 $ 6,292.00
402 Gaeol ins 7,000.00 6,875.56
403 Oil end Grease 750.00 721.99
404 Per is and Tires 7,500.00 7,408.13
405 Supplies 600.00 498.61
406 Shop Tools 600.00 591.03
Total - Transportation $ 22,742.00 $ 22,387.32
SANZTATION
501 Personnel $ 25,966.00 $ 25957.55
502 Garbage Disposal 2300.00 2,298.15
503 Containers 1,700.00 1,694.87
504 Supplies 500.00 484.55
To[el - Sanitation $ 30.466.00 $ 30,435.12
LABOR
601 Personnel $ 44,470.00 $ 44,181.91
PUBLIC WORgS
701 Tools and Supplies $ 1,600.00 $ 1,471.15
702 Utilities 1,300.00 1,260.30
703 Equipment Maintenance 2,000.00 1978.21
704 Beach and Street Enda 2500.00 1,574.95
705 Drainage 1700.00 1,543.74
707 Street Light Bulbs 100.00 -0-
708 Street Surfacing 10,286.21 10286.21
709 Street Maintenance 6,463.79 4997.48
710 Engineering Service 200.00 182.50
711 Street Signs 1,050.00 1,001.36
712 Building Maintenance 500.00 433.40
713 Sidewalks end Gutters 5.000.00 21072.36
Total - Public Works $ 32,700.00 $ 26,801.66
PeAe 7
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CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
APPROPRIATIONS AND EXPENDITURES
1968
Account Appropr ia[ions Expenditures
SEWER DEPARTMENT
801 Repairs end Replacements $ 3,000.00 $ 2,991.89
802 Plant Maintenance 1,300.00 1,244.42
803 Utilities 4,100.00 3,979.33
804 Chlorine and Chemica la 3,100.00 2,279.99
805 Supplies 100.00 94.87
806 Tools 300.00 229.00
827 Transfer to Sewer Fund Cert ificete U3 1,100.00 1,204.00
828 Transfer to 5. M. Sewer Fund 350.00 399.00
829 Transfer to Sewer Fund 15,000.00 15.000.00
Total - Sewer Department $ 28,350.00 $ 27.422.50
PARXS AND RECREATION
901 Personnel $ 10,408.OD $ 10,387.26
902 Recreation Supplies 600.00 550,93
903 Toole end Supplies 300.00 263.19
904 Recreation Ma lntenence 2,000.00 1,963.86
905 Perk Lighting 900.00 780.43
Total - Parke end Recreation $ 14,208.00 $ 13,945.67
CAPITAL APPROPRIATIONS
1002 Administration $ 2,400.00 $ 2,372.49
1003-A Public Safeey - Police 3,500.00 3,465.37
1003-E Public Safety - Fire 850.00 649.65
1004 Public Works Weer De pertment 1,000.00 -0-
1005 Sanitation 12,200.00 12,173.33
1006 Public Works Park Department 700.00 663.81
1007 Public Works 5,250.00 4,856.72
1009 Drainage 500.00 491.25
1011 S[reee Lights Addition 3,000.00 1,247.92
1012 Park Improvements 3,000.00 2,558.32
1014 Alteratfone - Police end Pire 81dg. 1.500.00 1.483.00
Total Ceoitel Aporopr iatione $ 33,900.00 $ 29.961.86
1051 EMERGENCY EXPENSE PUND $ 2.900.00 $ 2.550.00
Crand Total - All Departments $ 363,214.00 S 347.604.18
Paxn B
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CITY OF ATLANf ZC BEACH FLORIDA
SPECIAL SEAWALL EMERGENCY FUND
BALANCE SHEET
December 31, 1968
ASSETS
Assessments Due From Abutting Property Dune ra - Page 10
LIABILITIES
Dae General Fund
PeRe 9
$ 266.95
$ 266.95
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G ITY OF ATLANTIC BEACR~ FLORIDA
SPECIAL SEAWALL EMERGENCY FUND
DELINQUENT SEAWALL EMERGENCY ASSESSMENTS
December 31, 1968
Balances Co Llect ions Balances
a[ during a[
Property Owner 1-1-68 1968 12-31-68
Elizabeth Payne $ 267.30 $ 267.30 $ -0-
Lalla J. Pe lot 267.30 267.30 -0-
Glover Weiss 266.95 -0- 266,95
Drewey Stynchomb 410.39 410.39 -0-
Estate of P. M. Clarkson 184,45 184.45 -0-
Anne R. Rodgers 299.70 299.70 -0-
R. S. Towers 184.45 184.45 -0-
Daugh try Twers 173.25 173.25 -0-
Total $059.79 $~ 6_84 $~2.6~6.95
(1) Original 1948 Aeeessmente (Interest waived by Cormnis efon action)
(2) Deposited directly into General Fund
(3) Received January 3, 1969
Pa Re 10
CITY OP ATLANTIC BEACH PLOR IDA
HATER ACCOUNTS - OPERATIONS
BALANCE SHEET
December 3l, 1968
ASSETS
Cash in Benk - Page 12
$ 25,013.88
FUND BALANCE
Meter Revenue Account~l)
Water Operationa~ Na in[enance and
Repair Account~l)
Water System Renewal end Replacement Fund
$ 9i 177 .29
134.51
15.702.08
Total Fund Balance
~1)AVa ilable for transfer [o General Fund
Page 11
$ 25,013.88
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CITY OF ATLANTIC BEACH, PLOR IDA
WATER ACCOUNTS - OPERATIONS
CASH RECEIPTS AND DISBURSEMENTS
1968
Cash Balance at January 1, 1968 $ 20,462.87
Add:
Revenue Receipts - Pege 13 $ 163,093 .25
Interest Earned 373 .72 163.466.97
Total Available $ 183,929.84
Deduct:
Budgeted Expenditures - Page 14 $ 160,289 .68
Le ee - Increase in Renewal and Replacement
Fund Be lance included therein 1.373.72 158.915.96
Cash Balance at December 31. 1966 $ 25,013.68
Composition of Cash Balance at December 31, 1968
Atlantic National Bank:
Checking Accounts
Hater Revenue Account $ 9,177.29
Water Operations, Maintenance and
Repair Account 134.51
Hater System Renewal and Replacement
Pund 702.08
Time Certificates
We ter System Renewet and Replacement
Pund 15.000.00
Tote1 $ 25,013.88
Page 12
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Account
1101
1102
1103
1104
L105
1106
1107
CITY OP ATLANTIC BEACH, PLOR IDA
WATER ACCOUNTS - OPERATIONS
REVENUE RECE LPTS
ESTIMATED AND ACTUAL
1968
Minimum Nater Charges
Excess Water Chargea
CuC-In Charges
Service Charges
Cigarette Tax
Utility Tax
Beginning Caeh Balance
Totals
Page 13
Es[Lma [ed Actual
$ 36,500.00 $ 37,675.00
11,000.00 14,493.10
1,800.00 1,963.20
650.00 670,00
50,000.00 55,940.57
35,000.00 52,351.38
6,000.00 -0-
$ 140,950.00 $ 163,093.25
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Operations. Ma in[enance, and Repairs
Indirect Costs - Paid to General Pund
Administration
Transportation
Labor
Capital
Total
Direct Costa
Repairs and Replecemente
Tank Maintenance
Utilities
Chemicals
Building Maintenance
Miscellaneous
Total
Renewal and Replacement Pund
New Malne, Meters, Se rvicea
Water Reservoir
Emergency Water Plant
Total
Pund Transfers and Other
Revenue Bond Pund - Bond Principal
Bond Interest end Paying Agent Charges
Increase in Pund Balance - Renewal and
Replacement Pund
To General Pund
Total
Grand Total
Paxe 14
CITY OF ATLANTIC BEACH, FLORIDA
WATER ACCOURfS - OPERATIONS
APPROPRIATIONS AND EXPENDITURES
1968
Appropriations Exvenditures
$ 8,000.00 $ 8,000.00
7,500.00 3,500.00
12,600.00 12,600.00
3.000.00 3.000.00
$ 27.100.00 $ 27,100.00
$ 8,500.00 $ 8,151.47
2,535.00 2,533.90
4,240.00 4,227.23
985.00 822.00
400.00 374.08
34D.00 273.10
$ 17.000.00 $ 16.361.78
S 5,500.00 $ 5,162.83
800.00 796.35
200.00 -0-
~ 6.500.00 S 5,959.18
$ 8,000.00 $ 8,000.00
5,475.00 5,475.00
1,000.00 1,373.72
75.875.00 96.000.00
$ 90.350.00 $ 110.848.72
$ 140,950.00 $ 160,289.68
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CITY OF ATLAM'IC BEACH, FLORIDA
UTILITY RE4ENUE BOND FUND
BALANCE SHEET
December 31, 1968
ASSETS
Cash in Atlantic National Bank - Page 16
Fixed Assets - Nater System
Water System constructed since May, 1956
from proceeds of bond issue - Cost
Nev Water Mains, Service end Meters added
£rom Revenue of Sys [em - Coat~l~
Total Assets
$ 230,962.16
$ 31,041.08
125.392.76 356.354.92
$ 387,396.00
LIAS ILITIBS AND PUND BALANCE
Utility Revenue Bonds Payable
Certificates of Indebte dne as Payab le ~2)
Salve Marina Realty Company U2
Total Liabiiitiea
PUND BALANCE
Investment in Aster System
Accumulated Interest Earned on Investments
Restricted for Debt Service
Total Liab 111tiea end Pund Balance
~1~$5~958.18 added during 1968
~2~No[ Including accrued interest
Pa Re 15
rraar arr rasa - esnnm waue
$ 161,000.00
4,700.00
$ 165,700.00
$ 190,654.92
3~261.b8
27.779.40 221,696.00
$ 387,396.00
CITY OF ATLANTIC BEACH FLORIDA
UTILITY REVENUE BOND FUND
CASH RECEIPTS AND DISBURSEMENTS
1968
Cash Balance at January i, 1968 $ 30,092. 54
Add:
Transfers from Water Revenue Account $ 13,475.00
Interest on Savings 1,289.54 14,764. 54
Total Available $ 44,857. 08
Deduct:
Bond Principal Paid - $ 8,000.00
Interest and Paying Agents Peea 5,816.00 13,81b.00
Cash Belence at December 31, 1968 $ 31,041. 08
Comoosit ion of Ceeh Balance at December 31. 1968
Atlantic National Bank - Checking Account $ 1413.87
Atlantic National Bank - Time Certificate 29.627.21
Total $ 31,041.08
Pass 16
CITY OF ATLANTIC BEACH FLORIDA
SEWER FUND
BALANCE SNEET
December 31, 1968
ASSETS
Cash in Banks - Page 18
Uncollected Sever Assessments
Sever Construction Costs
Uncollected Se lve Marina Tap Fees
Lees: Amount due Se lve Marina Realty Co.
Total Asaete
LIAe ILIT IRS AND PUND BALANCE
General Obligation Bonds Payable
CertlficeCee of Indebtedness Payabie~l~
Se lva Marina Realty Co. G1
Interste to Contracting Covpany $3
Pund Balance
Government Gran[
Special Aseesan~ents
Revolving Pund
Total L1ab111t iea and Pund Balance
~1~Doee noC include accrued interest
Pace 17
$ 26093.63
21,415.95
679,688.15
S 1,600.00
648.50 951.50
$ 728,149.23
$ 260,000.00
$ 19,674.46
11.949.28 31,623.74
$ 67093.29
330,098.35
39,333.85 436,525.49
$ 7281149.23
TWII IV1D Moak - CQn/lap N/L~C I1CfADIRYI!/
CLTY OF ATLANTIC BEACH, FLORIDA
SEVER FOND
CASN RE(E IPTS AND DLSBURSEt~NTS
1968
Cash Balance at Sanpery 1, 1968 $ 32,875 .83
Add Cash Receipts
Revenue Rece ip[a - Page 19 $ 50,249.08
Lees: Beginning Cash Balance included 32,875.83 17,373. 25
Total Available $ 50,249. 08
Deduct Caeh Disbursed
Budgeted Expenditures - Page 19 24.155 .45
Caeh Balance at December 31. 1968 $ 26,093. 63
Composition of Caeh Balance at December 31, 1968
The Ocean State Bank
Checking Account $ 13,588.22
Time Cert if ice tee 12.500.00 $ 26,088.22
F 1rat National Beech Bank 5.41
Total S 26,093.63
Pexe 18
CITY OF ATLANTIC BEACN, FLOR TDA
SEVER FUND
STATEMENT OF REVENUE RECEIPTS
1968
Estimated Actual
Sewer Fund
Beginning Ceeh Balance $ 32482.39 $ 32,875 .83
Col lecticns on Sewer Aeaeesmente 5,000.00 1,045 .25
In [area[ and Miscellaneous Collections 500.00 1,328 .00
Transfer from Gene rel Pund 15.000.OD 15.OD0 ,00
Total $ 52,982.39 $ 50,249.08
APPROPRIATIONS AND EXPENDITURES
Sewer Pund
Bond Principal
Bond Interest
Seger Cone [ruction
Sewer Reserve Fund
Total
Appropriations 6xpendLtures
$ 5,000.00 $ 5000.00
10152,50 10i 153.75
4500.00 3601.70
33.329.89 5.400.00
S 52,982.39 $ 24,155.45
Page 19
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C O M M E N T S
GENERAL FUND
General Pixed Assets - The City has not eatab liahed formal property records and
general fixed assets are no[ reflected in this report.
Operations - Revenue re ceipta and appropriation expenditures for the years 1968
and 1967 are auaenarized be lov on the cash basis:
Revenue Received
Ad Va larem Taxes
Licensee
Pines and Porfe i[ures
Garbage Collection Charges
Sever Service Chergea
Transfer from Water Revenue Account
Transfers from Other Funds
Other Rece ipta
Total
Increase
1966 1967 (Decrease)
$ 92,862.43 $ 84,345.89 $ 8,516.54
15,901.00 16,607.50 (706.50)
35,699.80 25,150.50 10,549.30
38,036.10 36,899.24 1,136.86
48,611.98 47,959.76 652.22
96,000.00 71,673.60 24,326.40
27,100.00 25,900.00 1,200.00
23.723.56 _ 12,809.58 10.913.98
$ 377,934.87 $ 321,346.07 $ 56,588.80
Expenditures
Adminiatrat ion
Public Safety
Traneportetion
Sanitation
Labor
Public Norks
Sever Depertment(1)
Parke and Recreation
Capital Expenditures
Emergency Expense Pund
Total
S 59,115.87 $ 55,812.00 $ 3,303.87
90,802.27 85,738.52 5,063.75
22,387.32 21,509.71 877.61
30,435.12 28,503.85 1,931.21
44,181.91 44,119.12 62.79
26,801.66 27,129.36 (327.70)
27,422.50 49;757.09 (22,334.59)
13,945.67 13,060.14 885.53
29,961.86 21,682.93 8,278.93
2.550.00 -0- 2.550.00
$ 347,604.18 $ 347,312.72 $ 291.46
(1)Includee $15,000.00 transfer [o Sever Pund in 1968 and
$35,000.00 in 1967.
P•Re 20
Ta011 MIO YiOt - GORIIIfa Na1C
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WATER UTILITY FUNDS
Fixed Assets - No reserve Eor depreciation on fixed assets of the water utility
funds is shown as the City has not estab liahed depreciation data. The transfer
frao the Water Revenue Account to the Water Sys [em Renewal and Replacement
Fund is based on a percentage of gross water revenues, end is not a depreciation
expense amount based on established depreciation data.
Operations: A cash basis su®ary of Water Utility operations for 1968 and 1967
Ls pre aented below:
Oceratinx Income•
Water Charges
Cut-Ina and Service Charges
Total
Operatinx Expenses:
Indirect - to Cene rei Pund
Df rect
Total
Ne[ Operetinx Income
Other Income:
Cigarette Tex
Utility Tax
To[el
Other Expense:
Bond Interest and Other Charges
Net Income
Increase
1966 1967 (Decrease)
$ 52,168.10 $ 50,040,63 $ 2,127.47
2.633.20 2.270.50 362.70
$ 54,801.30 $ 52,311.13 $ 2,490.17
$ 27,100.00 $ 25, 900.00 $ 1, 200.00
16.381.78 13.874.51 2,507.27
,CL 43.481.78 $ 39.774.51 S 3.707.27
$ 11,319.52 $ 12,536.62 $ (1.217.10)
$ 55,940.57 $ 50,269.46 S 5.671.11
52,351.38 37.644.93 14.706.45
$ 108,291.95 $ 87,914.39 $ 20.377.56
$ 5.475.00 $ 5.816.00 $ (341.00)
$ 114,136.47 $ 94,635.01 $ 19,501.46
peAe 21
I1YD Yfal[ ~ COTIIIeD NWC ACICYMYRD