Audit Report - 1966-19671
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CITY OF ATLANTIC BEACH, FLORIDA Ij''
AUDIT REPORT i
December 31~ 1967 ~~
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T'~ON /UIO MfIR - COItIIItp'YpJC ACLWMAMTf
CITY OF ATLANTIC HEACH, FLCI2IDA
INDEX TO REPORT
December 31, 1967
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Page I!
Number ~I
II Certificate Letter 1 III
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General Fund 2 - 8 ~~
Special Seawall Emergency Fund 9 - 10 '~'~
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Water Account -Operations L1 - 14 .i.
~ Utf lity Revenue Bond Pund 15 - 16
it Sever Fund 17 - 19 ~''
j Comments 20 - 21
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AS fO BEwCR BOULE Vw RO
Jac uowu~ ]. F,.o un.
_ ,.,. January 17, 1968
To The City Commission
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C1[y of Atlantic Beech, PlorEda
Gentlemen:
,I
We have examined [he balance sheets of [he various funds it
of the City of Atlantic Beach, Florida, as of December 31, 1967, it
and [he rela [ed sta Cements of cash receipts and disbursements far
[he year [hen ended. Our examination vas made in accordance with
generally accepted auditing standards, and inc Luded such tes [s of
[he accounting records and such other auditing procedures as ve I,
considered necessazy in the circumstances. 'll
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In our opinion, the attached sta Cements, subject [o the
comments on pages 20 and 21, present fairly the financial position
of Che City of A[lan[ic Beach, Plorida, at December 31, 1967, and '
the cash receipts and disbursements for the year then ended, in
conformity vi[h generally accepted accounting principles applied
on a basis consistent with prior years.
-Rfespec Cfully subm i[Ce d, '~~
of /,yr ne, Q,Ufl~ ~~Y~JtfL~~
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CITY OF ATLANTIC BEACH, FLORIDA
CF NERAL FUND
BALANCE SHEET
December 31, 1967
ASSETS
Cash on Hand and in Bank - Page 3
Taxes Rece iveble - Page 4
Paving Assessments Receivable - Pege 4
Lot Clearing Liens Receivable - Page 4
Due from Emergency Seeva 11 Fund - Pege 9
Total Assets
FUND BALANCB
Current Surplus
Unrealized Surplus
Total Fund Balance
Pe Re 2
S 41,567.24
33,424.38
1,489.61
708.16
2.322.56
$ 79,511.95
S 41,567.24
37,944.71
S 79,511.95
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CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
CASH RECEIPTS AND DISBURSEMENTS
1967
Cash Balance aC January 1, 1967 $ 67,533.89
Add: Revenue Receipts - Page S 321,346.07
Total Available $ 388,879.96
Deduct: Expenditures - Pege 8 347.312.72
Ce ah Balance a[ December 31. 1567 $ 41,567.24
Comooaition of Cash Balance at December 31. 1967
P irs[ National Beach Bank $ 41,467.24
Change Fund 1.00.00
Total $ 41,567.24
Pa Re 3
TYWN YID •tR - CQII/Im NKIC ACCWIITNm
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CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
December 31, 1967
TAXES RECEIVABLE
Year Assessed
1967 S 20,019.96
1966 5,690.84
1965 4,241.97
1964 900.59
1963 610.38
1962 342.99
1961 273.91
1960 164.28
1959 209.47
L958 L38.75
1957 88.28
1956 and Prior 666.45
01d Seawall Levy 76.51
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To[a1 S 33,424.38
PAVING ASSESSMENTS RECE IVASLE ~
Year Assessed
1961 S 1,272.11
1955 67.50
1952 150.00
Total S 1,489.61
LO'I CLEARING L1EN5 RE :F IPABiE
Year Assessed
1967 S 224.50
1966 99.00
1965 287.66
1963 97.00
Total 5 708.16
Pe qe 4
TaOM AMO Ytaf - CpR1Ila0 N/UC aCCOYMlANI~
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C IIY OF ATLANTIC BEACH FLORIDA
GENERAL FUND
REVENUE RECEIPTS
ESTIMATED AND ACTUAL
1967
Accounc Estimated Actual
101 Ad Valorem Tazes - Current Year $ 52,640.00 $ 66,731.49
102 Ad Valorem Tazes - Prior Years 20,000.00 17,614.40
103 Licenses L5~200.00 16,607.50
104 Fines and Forfeitures 22,000.00 25,150.50
LOS Pe rmi[s 2,000.00 1,800.75
106 Electrical Franchise 11,000.00 5,466.13
107 Garbage Collection 36,000.00 36,899.24
L08 1961 Paving Assessments 400.00 343.14
110 Penalties and In [e resc 550.00 899.05
111 Miscellaneous Collections 500.00 523.18
112 Telephone Franchise 1,300.00 1,374.93
113 Radio Service - Neptune Beach 3,000.00 3,000.00
114 Lot Clearing 1,000.00 502.40
115 S. M. Sewer Charges 300.00 357.75
116 Sewer Service Charges 37,500.00 40, 969.SI
117 Royal Palms Cercificace 1~3 2,500.00 2,776.26
118 Royal Pe lms Certlf Lca to $4 4,000.00 3,856.25
120 Contractor's Deposit (Net) 100.00 (1,100.00)
121 Transfer Erom W.O.Di. h R Account 25,900.00 26,900.00
l22 Trensfet from Water Re~~cnue Acc aunt 65,600.00 71,673.60
123 Transfer from ~'nbudge ted Reserve(1) 48,600.00 -0-
Total S 359,990.00 $ 321,346.07
(1)Actuel receipt of this amount is not reflected since
it is included in the Cash Surplus broughc forward
from the prior year.
PaKe 5
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CITY OF ATLANTIC BEACH, FLORIDA
GE NF.RAL FUND
APPROPRIATIONS AND EXPENDITURES
1967
Account Ap propriations Exp enditures
ADM IN TSTRATION
201 Personnel $ 26,949.00 $ 25,614.25
202-A Insurance - Building, Vehicles,
W/C, etc. 9,000.00 8,963.32
202-B Insurance - Life and Hcspitalization 2,625.00 2, 6L9.29
203-A Office Supplies 2,050.00 2,040.29
203-e Postage 800.00 799.40
203-C Maintenance Con[rac [, Xerox 1,150.00 L, 070.69
204 Ci[y Hall Repairs, etc. 1,000.00 999.33
205 Audi[ 1,400.00 1,400.00
206 0 A S Land Expense 8,300.00 7,947.43
207 Office U[il i[Les 850.00 755.81
208 Assessor 800.00 800.00
209 Adver[is ing L, 200.00 1,048.45
210 Commissioners' Fund 800.00 512.60
211 Election Expense 550.00 344.75
212 City Manager's Expense 250.00 244.74
213 Memberships 300.00 296.00
215 City Nall Janitorial Fxpe nse 300.00 280.65
215 Pro Ee ssional Services 1,100.00 75.00
Total - Administration $ 59,824.00 $ 55,812.00
PUBLIC SAFETY
301 Personnel $ 75,280.00 $ 74,191.07
302 Uniforms 1, 900.OU 1,858.80
303-A Police Supplies 910.00 837.67
303-B Fire Supplies 1,150.00 1,036.81
305 Red Cross Ltfe Saving 100.00 100.00
306 !ail Mee is and Supplies 1,100.00 1,089.30
307 L'[ilit Les 2,350.00 2,200.15
308 Build Lng Ma in [en ante 1,190.00 1,117.06
309 Radio Repair 1,050.00 1,025.93
310 Schools and Training Program 300.00 286.91
311 Humene Socle[y 900.00 900.00
312 School Crossing Guard 200.00 200.00
313 Office Supplies 500.00 494.82
Total - Public Sefe ty $ 86,930.00 $ 85,738.52
PeAe 6
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CITY OF ATLANTIC BEACN, FLORIDA
GENERAL PUND
APPROPRIATIONS AND E%PENDITURES
1967
Account Appropriations Expenditures
TRANS POATATION
401 Personnel $ 6,000.00 $ 5,908. 45
402 Gasoline 7,000.00 6,751. 75
403 011 and Grease 750.00 744. 27
404 Parts and Tires 7,000.00 6,864. 96
405 Supplies 450.00 441. 12
406 Shop Tools 800.00 795.16
Total - Transvor ta[ion $ 22,000.00 $ 21,509. 71
57u`IITATION
60l Personnel $ 24,270.00 $ 24,266. 09
502 Garbage Disposal 2,300.00 2,271. 98
503 Containers 1,500.00 1,474. 59
504 Supplies 500.00 491. 19
Total - Sanitation $ 28,570.00 $ 28,503. 85
LABOR
601 Personnel S 46,631.00 $ 44,119. 12
PUBLIC »ORKS
701 Tools and Supplies $ Ir400.00 $ L, 379. 05
702 Uc;lic ies 1,400.00 1,346 .66
703 Equipment Nain[enance 1,700.00 1,62 1 00
704 Beach and Street Ends 1,900.00 1,887 .33
705 Oraina ge 4,400.00 3,942 .68
707 Street Light Bulbs 100.00 -0-
708 Street Surfacing 8,800.00 8,648 .81
709 Street Maintenance 7,500.00 7,147 .76
710 Engineering Service 100.00 16 .54
711 Street SLgns 925.00 844 .51
712 Building '4a intenance 475.00 295 .02
Total - Public Works $ 28,700.00 $ 27.129 .36
Pa e 7
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CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FHND
AI'PROPR IATIONS AND EXPENDITURES
1967
Account Appro-z ia[ions Expenditures
SEWER DEPARTTIE NT
801 Repairs and Replacements $ 2,600.00 $ 2,407 .14
802 Plan[ Ma in [enance L, 500.00 1,457 .93
803 Utilities 3,425.00 3, 420 .4s
804 Chlorine and Chemicals 5,800.00 5,757 .87
805 Supplies 75.00 24 .96
806 Tools 100.00 61 .67
826 Transfer [o Water Revenue Account
Certificate 4k4 1,500.00 158 .82
827 Transfer to Sever Fund Certificate ll3 1,100.00 1,110 .50
828 Transfer to S. M. Sewer Fund 350.00 357 .75
829 Transfer to Sewer Fund 35.000.00 35.000 .00
Total - Sewer Department $ 51,450.00 $ 49,757 .09
PARKS AND RECREATION
901 Personnel $ 9,530.00 $ 9,426 .99
902 Recreation Supplies 600.00 558 .55
903 Tools and Supplies 560.00 557 .69
904 Recreation Construction 2,000.00 1,976 .96
905 Park Lighting 640.00 539 .95
Total - Pazks and Recreation $ 13,330.00 $ 13.060.14
CAPITAL APPROPRIATIONS
1002 Admin is [ration $ 1,500.00 S 1,432 .93
1003-A Public Safety - Police 1,750.00 1,595 .74
1003-B Public Safety - Fire 500.00 473 .00
1004 Public Works Water Deparcme n[ 3,200.00 3,183 .62
1005 Sanitation 5,755.00 5,720 .02
1006 Public Works Park Department 1,900.00 1,852 .50
1007 Public Works 4,450.00 4,446 .50
1012 Park Improveme n[s 3.000.UO 2.98 .62
Total - Cap L[al Appropria[tons $ 22,055.00 S 21.682 .93
1061 E;TeRGENCY EXPENSE PUND $ 500.00 S -0-
Grand Total - All Depar cments S 359,990.00 S 347,312.72
Pa qe 8
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CITY OF ATLANTIC BEACN, PLORIDA
SPECIAL SEAWALL EMERGENCY FUND
BALANCE SHEET
December 31, 1967
ASSETS
Assessments Due from Abutting Property Owners - Page 10
Funds [o be Provided
Total Assets
LIABILITIES
Due General Fund
Note: No activity during year
Page 9
$ 2,053.79
268.77
$ 2,322.56
$ 2,322.56
nor aro rmt - ewrmm rurac acmwrwn
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CITY OF ATLANTIC BEACN, FLORIDA
SPECIAL SEAWALL EMERGENCY FUND
DELINQUENT SEAWALL Et~RGENCY ASSESSM'eNTS
December 31, 1967
Property Ovner
Elizabeth Payne
Lalle J. Pelot
Glover Weise
Drevey S[ynchomb
Eetafe of P. M. Clarkson
Anne R. Rodgers
A. S. Touere
Daughtry Topers
Total
Sandbagging
and
Rip-RappLnR Tie-Backe Total (i)
$ 180.80 S 86.50 $ 267.30'
180.80 86.50 267.30
180.80 86.15 266.95
75.85 334.54 410.39 +
150.85 33.60 184.45.
30.80 268.90 299.70+
150.85 33.60 184.45'
150.85 22.40 173,25'
S 1,101.60 $ 952.19 S 2,053.79
(1)Dces no[ include accrued intereac aC 87. per annum since June 25, 1948
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C iTY OF ATLANT3C BEACRI FLORIDA
MATER ACCOUNTS - OPERATIONS
BALANCE SViEET
December 31, 1967
Assers
Cash Sn Bank - Page 12 $ 201462.87
FUND DALANCE
Water Revenue Accoun[~1)
Wa [ez Opera [ionsl Maintenance and
Repair Account~l)
Water Sys [em Renewal and Replacement Fund
Total Fund Balance
~1)Available for [rar,sfer to General Fund
Pa Re 11
S 6,000.00
134.51
14,328.36
$ 20,462.87
1Y/ON YIDYm[-CQIIII[D NWC Y:CDIIMAN»
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CITY OF ATLANTIC BEACH, FLORIDA
WATER ACCOUNTS - OPERATIONS
CAS II RECEIPTS AND DISBURSEMENTS
1967
Cash Balance at January 1, 19b7 $ 13,082 .76
Add:
Revenue Recelp[s - Page 13 $ 140,225.52
Interest Earned 213.12 140.438 .64
Total Available $ 153,521 .40
Deduct:
Budgeted Expendicures - Page 14 $ 135,674.08
Leas - Increase in Renewal and Replacement
Fund Balance included [herein (2.615.55) 133,058.53
Cash Balance at December 3l, 1967 $ 20,462 .87
Composition of Cash Balance a[ December 31, 1967
Atlantic National Bank:
Checking Accounts
Water Revenue Account $ 6,000.00
Water Operations, Maintenance and
Repair Account 134.51
Water System Renewal and Replacement
Fund 6,115.24
Time Cer[if ica[es
Water Sys [em Renewal and Replacement
Fund 8,213.12
Total $ 20,462.87
PaKe 12
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CITY OF ATLANTIC REACH, FLOR LDA
WATER ACCOUNTS - OPERATIONS
F.EVENUE RECEIPTS
ESTIMATED AND ACTUAL
1967
Account
1101
1102
1103
1104
1105
1106
1107
Minimum Water Charges
Excess Water Charges
Cue-In Charges
Service Charges
Cigarette Tax
Utility Tax
Beginning Cash Balance
Totals
Pa Re 13
Estimated Actual
$ 36,200.00 S 36,922.00
9,000.00 13,118.63
1,800.00 1,614.50
673.00 656.00
44,500.00 50,269.46
34,050.00 37,644.93
5,000.00 -0-
$ 131,223.00 S 140,225.52
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CITY OF ATLANTIC BEACH, FLORIDA
WATER ACCOUNTS - OPERATIONS
APPROPRIATIONS AND EXPENDITURES
1967
Appropriations Expendi CUres
Operations, Maintenance, and Repairs
Indirect Cos [s - Paid to General Fund
Adminis [ration
Transportation
Labor
Capital
Total
Direct Costs
Repairs and Replacements
Tank Maintenance
Utilities
Chemicals
Building Maintenance
Miscellaneous
Total
Aeneval and ReDlacemen[ Fund
Nev Mains, Me tars, Services
Water Reservoir
Emergency Water P1enC
Total
Fund Transfers and Other
Revenue Bond Fund - Bond Principal
Bond Interest and Paying Agent Charges
Increase in Fund Balance -Renewal and
Replacement Pund
To General Fund
Total
Grand Total
PaKe 14
S 7,550.00 S 7,550.00
3,150.00 3,150.00
12,600.00 12,600.00
2.600.00 2.600.00
$ 25,900.00 $ 25,900.00
S 8,310.00 S 8,301.49
750.00 425.75
3,460.00 3,457.69
1,280.00 899.00
400.00 398.20
400.00 392.38
$ 14,600.00 S 13,674.51
S 7,500.00 S 7,488.29
1,000.00 306.13
500.00 -0-
S 9.000.00 $ 7,794.42
S 8,000.00 $ 8,000.00
5,816.00 5,816.00
2,407.00 2,615.55
65.500.00 71,673.60
5 81,723.00 S 88,105.15
S 131,223.00 S 135,674.08
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CITY OF ATLANTIC BEACH FLORIDA
UTILITY REVENUE BOND FUND
BALANCE SNEET
December 31. 1967
ASSETS
Cash in Atlantic National Bank - Page l6
Fixed Assets -Water System
Water System constructed since May, 1958
from proceeds of bond issue - Cost
New We ter Mains, Service and Meters added
from Revenue of System - Cos[111
Total Assets
$ 230,962.16
$ 30,092.54
119,433.58 350.395.74
$ 380,488.28
LIABILITIES AND FUND BALANCE
Utility Revenue Bonds Payable
Certificates of Indebtedness Payable 2)
Selva Mai ina Realty Company 112
Total LiabiLit ies
FUND BALANCE
Investment in Water Sys [em
Accumulated Interest Barned on Investments
Restricted for Debc Service
Total Liabilities and Fund Balance
~1~57~794.42 added during 1967
~2~not including accrued interest
Pe Re IS
$ 169000.00
4,700.00
$ 173,700.00
$ 176,691.74
1,972.14
28,120.40 206,788.28
$ 380,488.28
T~wN MY A W ~ ~u„~, u, rv~u,. wuwn,~n,•
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CITY OF ATLANTIC BEACH, FLORIDA
UTILITY REVENUE BOND FUND
CASN RECEIPTS AND DISBURSEMENTS
1967
Cash Balance a[ January I, 1967
Add:
Transfers frao Water Revenue Account
Interest on Savings
Total Available
Deduct:
Bond Principal Paid
Interest and Paytrg Agents Fees
Caeh Balance at December 31. 1967
Composition of Cash ea lance at December 31, 1967
Atlant it National Bank -Checking Account
Atlantic National Bank - Time Ce rt if ica[e
Total
$ 28,461.39
S 13,816.00
894.15 14,710.15
$ 43,171.54
$ 7,000.00
6,079.00 13.079.00
$ 30,092.54
$ 1,754,87
28,337.67
$ 30,092.14
PaKe 16
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CITY OF ATLANTIC BEACH, FLORIDA
SEl7ER FUND
BALANCE SHEET
December 31. 1967
ASSETS
Cash in Banks - Page IB
Uncollected Sever Assessments
Sever Construction Costs
Uncollected Selva Marina Tap Fees
Less: Amount due Selva Marina Realty Co.
To [al Assets
LIABILITIES AND FUND BALANCB
General Obligation Bonds Payable
Certificates of Indebtedness Payable~ll
Se lva Marina Realty Co. tFl
Inters[a [e Contracting Company 413
Fund Balance
Government Gran[
Special Assessments
Revolving Fund
Total Liabilities and Fund Balance
~1~Does no[ Snclude accrued interest
Pace l7
$ 32,875.83
22,461.20
670,686.45
$ 1,600.00
648.50 951.50
$ 726,974.98
$ 265,000.00
$ 20,073.46
13,153.28 33,226.74
$ 67,093.29
330,098.35
31,556.60 428,748.24
$ 726,974.98
CITY OF ATLANTIC BEACH, FLORIDA
SE HER FUND
CASH RECEIPTS AND DISBURSEi~NTS
1967
Cash Ba Lapce at danuary 1, 1967 $ 10,819.69
Add Cash Receipts
Revenue Receipts - Page 19 $ 48,608. 38
Less: Beginning Cash Balance included 10.819. 69 37.788.b9
To [al Available $ 48>608.38
Deduc[ Cash Disbursed
Budgeted Expenditures - Pege 19 S 48,608. 38
Less: Ending Cash Balance included 32,875. 83 15.732.55
Cash Balance at December 31. 1967 $ 32,875.83
Composition of Cash Balance a[ December 31, 1967
The Ocean State Bank
Checking Account $ 1,934.35
Savings Account 8,436.07
Time Certificates 22,500.00 $ 32,870 .42
Pirst National Beach Bank 5 .41
To[al $ 32,875 .83
Pace 18
CITY OF ATLANTIC BEACH, FLORIDA
SEWER FUND
STATEMENT OF REVENUE RECEIPTS
1967
Estimated Actual
Sewer Fund
Beginning Cash Balance $ 11,563. 00 S 10,819 .69
Collections on Sewer Assessnx:n[s 5,000. 00 1,767 .21
Interest and Mts ce Lianeous Co LLections L,500 .DO 1,021 .48
Transfer from General Fund _ 35.000. 00 35,000 .00
Total $063.00 $ 48,608.38
APPROPRIATIONS AND E%PENDITURES
Sewer Fund
Bond Principal
Bond Interest
Sewer Construction
Ending Cash Balance
Total
Appropr is [ions Expends CUres
$ 5,000.00 $ 5,000.00
10,349.00 L0, 348.75
2,000.00 383.80
35.714.00 32,875.83
$ 53,063.00 S 48,608.38
Pa a 14
C O M M E N T S
GENERAL FUND
General Fixed Assets - The City has not established formal property records end
general fixed assets are no[ reflected in [his report.
Oaerations - Revenue receipts and approprfe cion expenditures for [he years 1967
and 1966 are summarized below on [he cash basis:
Revenue Received
Ad Valorem Taxes
Licenses
Fines end Forfe iturea
Garbage Collection Charges
Sewer Service Charges
Transfer from Water Revenue Account
Transfers from Ocher Funde
Other Receipts
Total
Increase
1967 1966 (Decrease)
S 84,345.89 S 80,496.62 S 3,849.27
16,607.50 15,570.00 1,037.50
25,150.50 21,636.50 3,514.00
36,899.24 35,024,60 1,874.64
47,959.76 45,049.45 2,910.31
71,673.60 71,700.00 (26.40)
25,900.00 24,700.00 1,200.00
12,809.58 24,033.55 (11,223.97)
S 321,346.07 S 318,210.72 $ 3,135.35
Excenditures
Administration
Public Sefe[y
Tranapor Cation
S an i[e[Lon
Labor
Public Works
Sewer Department
Parks and Recreation
Capital Expenditures
Total
$ 55,812.00 $ 57,360.74 $ (1,548.74)
85,738.52 79,914.26 5,824.26
21,509.71 21,136.15 373.55
28,503.85 26,577.75 1,926.10
44,119.12 41,146.94 2,972.18
27,129.36 22,605.23 4,524.13
49,757.09(1) 16,569.06 33,188.03
13,060.14 11,766.77 1,293.37
21.682.93 25.947.31 (4,264.38)
S 347,312.72 $ 303,024.21 S 44,288.51
(1)In<ludes 535,000.00 transfer to Sewer Fund
Pa Re 20
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WATER UTILITY FUNDS
Fixed Assets - No reserve for depreciation on fixed rise [s of the water utility
funds is shown as [he Ci[y has not estab Lished deprecla tion da [a. The transfer
from the Water Revenue Account to the Water System Renewal and RepLacemen[
Fund is based on a percentage of gross water revenues, and is no[ a depreciation
expense amount based on established de pre ciaclon date.
Operations: A cash basis summary of Water Uti Li[y ape w [ions for 1967 and 1966
is presented below:
Increase
1967 1966 (Decrease)
Opera [ink Income:
Water Charges $ 50,040.63 S 44,019.50 $ 6,021.13
Gu[-Ins and Service Charges 2,270.50 2,858.50 (588.00)
Total $ 52,311.13 $ 46,878.00 $ 5.433.13
Opera[Lnk Expenses:
Indirect - to General Fund $ 25,900.00 $ 24,700.00 $ 1,200.00
Direct 13,874.51 13.537.51 337.00
Total $ 39.774.51 $ 36,237.51 $ 1.537.00
Net Opera rink Income $ 12,536.62 $ 8.640.49 $ 3.896.13
Other Income:
Cigarette Tax S 50,269.46 $ 48,527.44 $ 1,742.02
Utility Tax 37.644.93 34,614.13 3.030.60
Total $ 87,914.39 $ 83,141.57 $ 4,772.82
Other Expense:
Bond Interest and OcF.er Charges $ 5.816.00 $ 6.079.00 $ (263.00)
Net Income $ 94,635.01 $ 85,703.06 $ 5,035.82
Pake 21
Haan •ra raa -