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City Administration
Combined Summary of Revenues and Expenses
Actual Actual
~nnn_~nn~ 9nA4_9nn9
Estimate
2002-2003
Budget
2003-2004
Increase
(Decrease)
Revenues:
General Fund Resources 274,586 282,849 357,387 1,092,672 735,285
Internal Service Charges 1,111,528 1,286,088 1,549,660 834,039 (715,621)
Transfers 155,796 162,805 0 0 0
Total Revenues 1,541,910 1,731,742 1,907,047 1,926,711 19,664
Expenses:
City Clerk 165,018 211,401 258,069 277,132 19,063
City Manager 239,172 251,050 294,909 220,920 (73,989)
Finance and Accounting 877,788 1,033,015 1,136,565 880,887 (255,678)
Information Technology 0 0 0 264,532 264,532
Human Resources 151,529 157,325 170,472 177,269 6,797
Legal Counsel 109,568 71,448 99,318 105,971 6,653
Total Expenses 1,543,075 1,724,239 1,959,333 1,926,711 (32,622)
Resource Allocation:
Personal Services 1,034,339 1,209,528 1,277,653 1,351,831 74,178
Operating Expenses 369,105 450,037 568,392 505,280 (63,112)
Capital Outlay 139,631 64,674 54,464 69,600 15,136
Transfers 0 0 58,824 0 (58,824)
Total Resource Allocation: 1,543,075 1,724,239 1,959,333 1,926,711 (32,622)
Summary of Authorized Positions
2002-2003 2003-2004
City Clerk
City Clerk 1 1
Secretary /Records Clerk 1 1
Secretary 1 1
3 3
City Manager
City Manager 1 1
Administrative Assistant 1 1
Receptionist /Permits Clerk (2 Part Time) 2 0
Board Liaison - (Part Time) 1 1
5 3
Finance
Finance Director 1 1
Deputy Finance Director 1 1
Accountant 1 1
Purchasing Agent 1 1
Utility Billing Supervisor 1 1
Utility Specialist 1 1
Accounts Payable Clerk 1 1
Customer Service Super. 1 1
Customer Service Rep. 2 2
Meter Reader 2 2
12 12
Information technology
Computer Network Administrator 1 1
Computer Network Technician 1 2
2 3
Human Resources
Human Resources Director 1 1
Human Resources Assistant 1 1
2 2
Legal Counsel
City Attorney 1 1
Total 25 24
32
City Clerk
Code: 001-1007-517
Purpose:
The City Clerk's Department is responsible for the following duties listed below:
• Administrative functions of the City Commission
• Secretary to the Code Enforcement Board
• Custodian of official City records; coordinating records management in
accordance with state guidelines
• Processing and issuing occupational licenses
• Conducting municipal elections
Key Objectives:
Continue the document-imaging program begun in 2001
Continue to reduce the volume of obsolete records by purging/destroying
documents that have met state retention requirements
• Continue to upgrade and improve records filing, research and retrieval abilities
Issues, Trends and Highlights:
The following documents now on compact disc:
• Minutes of the meetings of the City Commission and all City boards and standing
committees from inception through 2002
• Ordinances and Resolutions from day one through 2002
• Budgets 1958-2003
• Bid files 1998-2001
• Approx. 10,000 Building Plans
Shredded approximately 200 cubic feet of documents which had met state retention
requirements
Workload Data
Activi FY-03 (Est) FY-02 FY-Ol
Meetin attended 38 35 50
Lien Letters re ared 786 644 550
Occu ational Licenses (new) 207 185 210
Occupational Licenses (renewed) 784 728 750
33
City Administration
City Clerk
PERSONAL SERVCES
Actual Actual
2000-2001 2001-2002
Estimate Budget Increase
2002-2003 2003-2004 (Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
VehiGes
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DMSION TOTALS
84,566 90,940 97,581 118,461 20,880
305 210 500 500 0
6,541 6,463 5,200 6,400 1,200
91,412 97,613 103,281 125,361 22,080
6,974 7,428 7,901 9,590 1,689
9,876 9,957 11,074 15,241 4,167
8,446 14,875 13,528 18,381 4,853
863 616 523 644 121
28,159 32,875 33,028 43,858 10,830
117,571 130,489 136,307 189,217 32,910
302 229 39 (39)
1,060 8,730 1,800 10,800 9,000
20 100 100 0
1,835 1,762 1,700 1,700 0
3,804 3,403 10,970 11,070 100
400 400 400
3,234 3,156 5,234 4,865 (369)
11,553 41,013 74,060 69,500 (4,560)
803 417 200 300 100
633 670 500 700 200
2,162 1,391 2,426 5,250 2,824
1,605 2,765 3,230 3,230 0
16,205 16,956 21,503 (21,503)
43,198 80,912 121,782 107,915 (13,847)
4,251
4,251 0
0 0
_ 0
0 0 0
0 0 0
0 0 0 0 0
165,018 211,401 258,069 277,132 19,063
34
City Manager
Code: 001-1002-512
Purpose:
To administer and enforce the enactments of the City Commission, to assist the
Commission in making policy and program decisions, and to otherwise administer the
affairs of the City.
Key Objectives:
• Prepaze and implement along-range financial plan
• To assist the Commission annually to establish a Strategic Plan and then to supervise the
accomplishment of established priorities
• Continuously examine and monitor city departments to ensure that the City is operating
in an effective and productive manner
• Provide the Commission with adequate, pertinent and clear information to allow them to
make prudent decisions
• Insure that the handling of citizen complaints is done in an efficient, timely and
professional manner
• Communicate with citizens and the press to maintain an open and responsive atmosphere
necessary in democratic government
• Carry out the goals, objectives and policies established by the City Commission
Issues and Highlights:
• During the fiscal year 2003, the Receptionist /Building Permit Clerk position was
converted to two part time Receptionists /Building Permit Clerks. The fiscal yeaz 2004 Budget
now reflects these positions in the Building Department.
35
City Administration
City Manager
Actual Actual Estimate Budget Increase II
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and L"rfe Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
Total Transfers
DMSION TOTALS
153,110 152,430 159,090 143,893 (15,197)
172 58 200 200 0
11,761 11,037 12,192 10,724 (1,468)
165,043 163,525 171,482 154,817 (16,665)
11,589 11,210 13,118 11,844 (1,274)
15,530 16,201 14,926 13,978 (948)
12,926 26,150 31,187 18,107 (13,080)
693 616 852 782 (70)
40,738 54,177 60,083 44,711 (15,372)
205,781 217,702 231,565 199,528 (32,037)
20 4,300 2,000 (2,300)
1,801 2,603
252 462 400 500 100
1,809 1,490 1,900 2,000 100
4 100 100
353 2,212 2,841 3,392 551
377 528 1,100 600 (500)
282 90 200 300 100
1,247 252 1,200 1,200 0
2,585 594 4,200 2,500 (1,700)
4,828 7,984 8,300 8,800 500
16,384 17,113 21,484 (21,484)
29,922 33,348 45,925 21,392 (24,533)
3,469
3,469
_ 2,600
0 2,600
(2,600)
0 (2,600)
0
0 0
0 0
14,819 (14,819)
0 0 14,819 0 (14,819)
239,172 251,050 294,909 220,920 (73,989)
36
Finance and Administration
Code: 001-1003-513
Purpose:
This department is responsible for the administration of all financial affairs of the City, including:
investments, budget preparation, annual financial report generation, payroll tax reporting,
regulatory and management reporting, grant and pension financial reporting, utility billing,
purchasing, and vendor payables.
Key Objectives:
• To continue to provide citizens and management with unqualified audit opinions annually
• To prepare and monitor the annual operating budget and long term financial plan
• To provide customers of the utility system with excellent customer service
• To provide timely and efficient procurement support for all departments
• To assist management with financial and performance analysis to aid in decision making
• To prepare and present to the Mayor and Commission policies to guide decisions on when rate
increases will be needed
Issues, Trends and Highlights:
Working towards GASB 34 implementation for revised Financial Statement Reporting
Workload Data
Measurement Est. FY-03 FY-02 FY-O1 FY-00
Utilit Bills Generated 92,000 91,492 90,297 87,105
Delinquent Notices Generated 21,000 23,280 21,534 21,026
Final Bills Processed 2,100 2,300 2,034 2,203
Accounts Payable Checks Processed 5,425 5,384 5,859 5,626
Purchase Orders Processed 3,050 3,055 3,060 2,932
General Ledger Funds Maintained 29 35 36 32
Debt Instruments Managed 2 3 3 3
Grants Financially Administered 15 10 20 20
37
City Administration
Finance Department
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCE3
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Service
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
VehiGes
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
Total Transfers
DMSION TOTALS
426,061 490,815 508,000 430,985 (77,015)
14,759 12,007 15,500 6,891 (8,609)
23,434 22,497 11,075 15,300 4,225
464,254 525,319 534,575 453,178 (81,399)
35,120 39,489 40,895 34,668 (6,227)
45,730 51,684 57,428 53,519 (3,909)
36,524 105,587 126,052 108,639 (17,413)
8,592 4,851 7,044 7,159 115
125,986 201,811 231,419 203,985 (27,434)
590,220 726,930 765,994 657,181 (108,833)
589 27,529 130 0 (130)
445 30 61,000 45,575 (15,425)
141 93 200 150 (50)
13,786 25,169 18,808 8,008 (10,800)
25,850 29,013 30,500 38,300 7,800
752 0 0 0 0
725 654 600 600 0
1,163 3,094 3,096 3,123 27
36,306 56,638 61,159 33,920 (27,239}
12,265 13,475 13,027 26,000 12,973
901 5 20 (20)
7,261 7,213 7,800 5,800 (2,000)
21,541 18,919 27,350 13,250 (14,100)
8,487 27,436 18,372 11,900 (6,472)
27,060 32,143 37,497 (37,497)
157,272 241,411 279,559 186,826 (92,933)
13,000 14,000 1,000
130,296 64,674 38,864 23,100 (15,764)
130,296 84,674 51,884 37,100 (14,764)
0 0 0 0 0
39,148
(39,148)
0 0 39,148 0 (39,148)
877,788 1,033,015 1,138,585 880,887
38
Information Technology Division
Code: 001-1011-513
Purpose:
To insure the timely and efficient administration, maintenance, utilization, support
and planning for all city technology and telecommunications systems, in order to
enhance and facilitate mission critical services to the City Staff and Citizens in a
reliable, cost-effective manner.
Key Objectives:
• Keep information technology systems operational, reliable, secure, and available
to enhance the productivity of city staffmembers
• Implement wireless technology to connect remote city sites (Parks and
Recreation, Public Works, and Public Utility Plants) with the city computer
network
• Create, implement, and provide training on IT policies
• Replace outdated GIS Server with up-to-date hardware
• Complete DMS conversion (word processing software compatible with IBM
AS/400/H.T.E. at City Hall)
• Continually seek more efficient, cost effective technology to provide timely,
accurate information for citizens, staff members, and elected officials
• Provide opportunities for sharing data and information between various
departments, division, personnel, and agencies, to eliminate the duplication of
resources, while ensuring access to public records and information
• Enhance communications throughout the city and the city workforce
• Establish short and long tenor plans for the development and implementation of
citywide technology solutions
Issues, Trends, and Highlights:
• The Public Safety Director beginning this year will supervise the Information
Technology Division of City Administration.
39
City Administration
Information Technology
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
Total Transfers
DIVISION TOTALS
120,483 120,483
7,609 7,609
0
0 0 0 128,092 128,092
9,799 9,799
15, 501 15, 501
20,885 20,885
655 655
0 __ 0 0 46,840 46,840
0 0 0 174,932 174,932
0
10,000 10,000
0
9,792 9,792
0
0
0
1,608 1,608
20,200 20,200
0
0
2,500 2,500
3,000 3,000
10,000 10,000
0
0 0 0 57,100 57,100
0
_ 32,500 32,500
0 0 0 32,500 32,500
0 0 0 0 O I
0
0 0 0 0 0
0 0 0 264,532 264,532
Human Resources
Code: 001-1010-513
Purpose:
The Human Resource Department is responsible for payroll, risk management, employee benefit
programs (health, life, dental, vision, and pre-tax 457/401 investments), workers' compensation
insurance and claims, employer insurance and claims (property, liability, automobile, etc.),
negotiation and administration of three union contracts including Local 630, (blue collar); Local
630, (white collar); and FOP unions, administration of two pension plans (General and Police)
and employee retirements to include pension payroll.
Key Objectives:
• Complete contract negotiations with City's three unions
• Establish a DROP plan for City employees
• Implement FS 185 Police Officer pension benefits
• Continue Supervisory training
Issues, Trends, Highlights:
• Completed City Wide supervisory training
• Completed City Wide EEO and Harassment training
• Completed Public Works union contract negotiations for October 2002
• Completed Police union contract negotiations for October 2002
• Renewed BCBS health insurance effective Apri12003
• Changed retiree pay cycle from 15`i' of each month to 1 ~` of each month
• Added a dental PPO plan for employees in January 2003
• Completed employee Health Fair
41
City Administration
Human Resources
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 81,770 84,698 88,103 93,736 5,633
Overtime 1,629 1,172 1,600 1,400 (200)
Special Pay 4,635 3,180 5,200 5,590 390
Sub-Total 88,034 89,049 94,903 100,728 5,823
Benefits
FICA 6,635 6,713 7,276 7,706 430
Pension 8,992 9,062 9,999 12,060 2,061
Health and Life Insurance 6,124 16,278 16,319 16,520 201
Worker and Unemploy Comp 363 334 472 510 38
Sub-Total 22,114 32,387 34,088 36,798 2,730
Total Wages and Benefits 110,148 121,437 128,989 137,522 8,553
OPERATING EXPENSES
Professional Services 16,400 6,308 13 15 2
Contract Services 1,923 7,273 15,679 10,232 (5,447)
Local Travel 50 250 200
Communications 1,026 987 900 900 0
Postage 153 92 125 150 25
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 2,475 3,900 3,900 8,600 4,700
Printing and Publishing 1,492 1,106 1,500 1,100 (400)
Advertising and Promotions
Other Current Charges 207 65 300 300 0
Office Supplies 1,358 1,045 1,850 1,550 (300)
Operating Supplies 29 727 0 1,050 1,050
Books, Training, Memberships 5,303 3,846 4,000 15,600 11,600
Internal Service Charges 9,400 10,540 8,329 (8,329)
Total Operating Expenses 39,766 35,888 36,648 39,747 3,101
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 1,615 0
Total Capital Outlay 1,815 0 0 0 0
DEBT SERVICE
Prinapal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund 4,857 (4,857) ~
To
Total Transfers 0 0 4,857 0 (4,857)
DMSION TOTALS 151,529 157,325 170,472 177,289 8,797
42
Legal Counsel
Code: 001-1004-514
Purpose:
The purpose of this program is to provide legal services, including ordinance
interpretation, legal opinion, negotiation, litigation, etc., requested by the City
Commission, City Manager or City staff.
Key Objectives:
The City Attorney is appointed by the City Commission and acts as the legal advisor for
the municipality and all of its officers in matters relating to their official duties. The
attorney prepares contracts, bonds, and other instruments in which the City is concerned
and endorses on each his approval of the form and correctness thereof. When required to
do so by the City Commission, prosecutes and defends, for an on behalf of the City,
complaints, suits and proceedings in which the City is a parry. The attorney furnishes the
City Commissioners, City Manager or department heads of the City an opinion on any
question of law relating to their respective powers and duties.
Issues, Trends and Highlights:
• Legal counsel for code enforcement issues, labor negotiations, and specialized employee
labor issues continue to be provided by outside contractors. Legal counsel for pension
issues is included in the Pension program.
43
City Administration
Legal Counsel
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total 0 0 0 0 0
Benefits
FICA
Pension
Health and Life Insurance 10,619 12,971 14,818 13,471 (1,347)
Worker and Unemploy Comp
Sub-Total 10,619 12,971 14,818 13,471 (1,347)
Total Wages and Benefits 10,619 12,971 14,818 13,471 (1,347)
OPERATING EXPENSES
Professional Services 98,544 57,598 84,000 92,000 8,000
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships 405 879 500 500 0
Internal Service Charges
Total Operating Expenses 98,949 58,477 84,500 92,500 8,000
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
VehiGes
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DMSION TOTALS 109,568 71,448 99,318 105,971 6,653
44
45