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Public Works
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
Revenues;
General Fund Resources 727,238 710,109 868,039 937,599 (202,135)
Local Option Gas Taxes 569,193 532,895 510,000 508,870 (1,130)
Sanitation Utility 1,202,829 1,199,640 1,249,000 1,259,000 10,000
Storm Water Utility 353,291 1,354,891 1,014,928 1,697,765 682,837
Bond Construction 286,285 101,373 38,900 0 (38,900)
Internal Service Charges 633,051 626,545 722,782 378,806 (72,281}
Total Revenues 3,771,887 4,525,453 4,403,649 4,782,040 378,391
Exaenses;
Public Works Admin. 409,622 400,219 451,844 424,249 (27,595)
Street and Road Maint. 727,238 710,109 868,039 665,904 (202,135)
Local Option Gas Tax 177,774 1,067,426 1,247,415 769,776 (477,639)
Sanitation Utility 1,108,380 1,192,492 1,216,977 1,236,335 19,358
Storm Water Utility 849,149 977,843 1,332,376 1,711,209 378,833
Bond Construction 1,175,661 1,435,221 3,917,975 0 (3,917,975)
Fleet Maintenance 223,429 226,326 270,938 226,252 (44,686}
Total Expenses 4,671,253 6,009,637 9,305,564 5,033,725 (4,271,839)
Resource Allocation:
Personal Services 660,877 761,687 825,547 907,586 82,039
Operating Expenses 1,864,593 2,086,615 2,473,499 1,982,622 (490,877)
Capital Outlay 1,582,651 2,027,319 5,118,974 874,325 (4,244,649)
Debt Service 291,173 352,286 331,208 330,871 (337)
Transfers 271,959 781,730 556,336 938,321 381,985
Total Resource Allocation: 4,671,253 6,009,637 9,305,564 5,033,725 (4,271,839)
Summary of Authorized Positions
Allocation 2002-2003 2003-2004
Public Works Administration
Public Works Director 1.00 1.00
Technical Designer 1.00 1.00
Public Works inspector 1.00 1.00
Administrative Assistant 1.00 1.00
Dispatcher 1.00 1.00
Clerk - (Part Time) 1.00 1.00
6.00 6.00
Street and Road Maintenance
Streets and Maintenance Division Director 0.60 0.60
Crew Chief 0.50 0.50
Heavy Equipment Operator 0.30 0.30
Mechanic 0.85 0.85
Sign /Building Maintenance 0.90 0.90
General Maintenance Worker 3.75 3.75
6.90 6.80
Stonn Water Maintenance
Streets and Maintenance Division Director 0.40 0.40
Crew Chief 0.50 0.50
Heavy Equipment Operator 2.60 2.60
Sign /Building Maintenance 0.10 0.10
Mechanic 0.15 0.15
General Maintenance Worker 1.25 1.25
5.00 5.00
Sanitation
Heavy Equipment Operator 0.10 0.10
Total Public Works 18.00 18.00
Public Works Administration
Code: 001-5001-541
Purpose:
The Public Works Administration Department is responsible for engineering and administrative
support for the Public Works divisions, Public Works Capital Improvement Program and
construction projects, and customer requests related to Public Works functions.
Key Objectives:
• Continue to complete new projects in
synchronization with the City
Conuiussion's strategic planning
priorities
• Continue master planning and
mapping of city facilities using
Geographic Information System
• Continue to provide in-house design
on small projects using Technical
Designer
Issues, Trends, Highlights:
• Continue efforts to complete
document imaging and retrieval
system.
• Continue to administer the Capftal
Improvement Program by
completing projects at minimum cost
while assuring quality construction
• Complete Core City Improvements
Project.
• Provided administrative work to insure grant funding for Public Works projects was
received.
• Prepared and delivered the annual National Pollutant Discharge Elimination System
(NPDES) report and permit renewal and obtained new five-year permit.
• Provided construction engineering and inspection on other projects including
water/sewer, storm water and paving projects.
• Engineering and administrative support provided for regulatory permits and permit
renewals.
• Provided construction engineering and inspection services on two major projects, Dutton
Island Road Extension, Dewees/Coquina/Coral Shell Drainage and Paving Project, and
many additional projects. Projects were completed several hundred thousand dollars
under budget.
• Continued training of staff, using professional instructors, in ethics, personnel issues,
harassment, and supervision.
• Continued organization of City maps and prepared for document imaging.
101
General Fund
Public Works Administration
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 221,426 210,470 230,000 245,828 15,828
Overtime 2,676 9,318 1,000 1,000 0
Special Pay 16,060 1,778 7,200 7,200 0
Sub-Total 240,162 221,566 238,200 254,028 15,828
Benefits
FICA 18,065 16,837 18,222 19,433 1,211
Pension 24,296 23,797 25,314 30,351 5,037
Health and L'rfe Insurance 14,595 28,772 33,624 30,668 (2,956)
Worker and Unemploy Comp 20,522 17,975 19,037 20,335 1,298
Sub-Total 77,478 87,382 96,197 100,787 4,590
Total Wages and Benefits 317,640 308,947 334,397 354,815 20,418
OPERATING EXPENSES
Professional Services 1,834 500 1,000 500
Contract Services 11,528 7,630 9,440 11,950 2,510
Local Travel 1,840 2,996 2,600 2,600 0
Communications 11,945 11,621 11,100 11,100 0
Postage 361 184 800 400 (400)
Utilities 5,854 6,355 5,500 5,500 0
Rentals and Leases 3,203 2,319 1,520 1,000 (520)
Insurance 616 1,009 1,223 1,559 336
Repairs and Maintenance 4,496 3,198 7,800 7,500 (300)
Printing and Publishing 4,442 2,187 1,200 1,200 0
Advertising and Promotions
Other Current Charges
Office Supplies 2,581 1,453 3,000 3,000 0
Operating Supplies 7,852 11,072 10,750 4,900 (5,850)
Books, Training, Memberships 4,825 3,812 5,000 5,600 600
Internal Service Charges 28,442 34,500 39,447 (39,447)
Total Operating Expenses 87,985 90,170 99,880 57,309 (42,571)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
VehiGes
Equipment 3,997 1,103 17,567 12,125 (5,442)
Total Capital Outlay 3,997 1,103 17,567 12,125 (5,442) ~
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DMSION TOTALS 409,622 400,219 451,844 424,249 (27,595)
102
Streets and Road Maintenance
Code: 001-5002-541
Purpose:
The Streets and Road Maintenance Division of the Public Works Department is responsible for
maintaining and improving the City's streets, right-of--ways, signs, and storm water conveyance
and treatment systems.
Key Objectives:
• Continue improvement of signs,
sidewalks and right-of ways
• Continue Pavement Management
Rating System in 4'~ year of program
• Continue and upgrade maintenance
of Town Center, Atlantic Blvd. and
Mayport Road
• Continue ten year plan for street
maintenance utilizing Pavement
Management System to update
Issues, Trends and Ilighlights:
roadway inventory and maintenance
P~
• Continue maintenance and
replacement of street signs
• Continue maintenance of Town
Center & Flyover area in accordance
with the Interlocal Agreement with
Neptune Beach
Milling and paving based on priority~letermined with Pavement Management System (funded by
Gas Tax revenues). Streets included 15`x' St. (Ocean Blvd. to Beach Ave.), 1~ St. (East Coast Dr.
to Ocean Blvd.), 2°d St. (East Coast Dr. to Ocean Blvd.), 3`d St. (East Coast Dr. to Ocean Blvd.),
3`d St. (Beach Ave. to Beach Access), 5~' St. (Beach Ave. to Beach Access), Ahern St. (Ocean
Blvd. to Beach Ave), Aquatic Drive, Beachside court & Drive, Colina Ct., Duna. Vista Ct.,
Inland Way, Laughing Gull Circle, Jasmine St. (Levy Road south to Cul-de-sac, Palmwood Ln.,
Poinsettia St. (Sturdivant Ave. to David St.), Sylvan St., Sabalo Dr. & Wahoo Ln. Overlayed
Streets included Begonia St. (Levy Rd. south to end of pavement), Dudley St. (off of Mealy St),
Jasmine St. (West l~`. to Cut-de-sac), Mealy Dr., Stewart St., West 13'~ St., West 3`d St. (Main St.
to Camelia St.), West 4`~ St., West 7`~' St., West 8~` St. & Linkside Court North.
Workload Data
Activity FY-02 FY-Ol FY-00
Tons of Asphalt Patching 120 140 214
Tons of Limerock 500 700 700
Miles of Paved Roadway 56.6 56.6 56.6
103
General Fund
Public Works Streets Division
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 160,467 164,476 167,800 182,518 14,718
Overtime 1,987 2,156 1,500 1,500 0
Special Pay 9,590 5,019 4,000 6,560 2,560
Sub-Total 172,044 171,651 173,300 190,578 17,278
Benefits
FICA 12,566 12,957 13,258 14,579 1,321
Pension 17,277 17,875 23,686 23,997 31i
Health and Life Insurance 18,733 52,194 45,630 57,429 11,799
Worker and Unemploy Comp 11,021 10,611 20,072 16,521 (3,551)
Sub-Total 59,597 93,637 102,646 112,526 9,880
Total Wages and Benefits 231,641 265,288 275,946 303,104 27,158
OPERATING EXPENSES
Professional Services 22,098 3,843 14,436 13,300 (1,136)
Contract Services 79,713 77,413 105,000 135,000 30,000
Town Center Maintenance 47,936 31,678 43,140 62,000 18,860
Communications 640 769 588 4,800 4,212
Postage 27 75 100 25
Utilities 66,733 70,383 63,480 66,800 3,320
Rentals and teases 3,155 3,007 3,300 3,500 200
Insurance 0
Repairs and Maintenance 83,017 61,650 47,640 13,800 (33,840)
Printing and Publishing 2,089 1,726 1,400 1,400 0
Advertising and Promotions 0
Other Current Charges 2,061 60 (60)
Office Supplies 575 397 500 500 0
Operating Supplies 41,154 57,250 60,776 53,100 (7,676)
Books, Training, Memberships 849 799 1,200 1,000 (200)
Internal Service Charges 75,638 76,992 184,873 (184,873)
Total Operating Expenses 423,624 387,966 526,468 355,300 (171,168)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 17,302 2,425 (2,425)
VehiGes 17,095 35,544 (35,544)
Equipment 54,878 39,553 27,656 7,500 (20,156)
Total Capital Outlay 71,973 56,855 65,625 7,500 (58,125)
DEBT SERVICE
Principal 0
Interest 0
Other
0
Total Debt Service 0 0 0 0 0
TRANSFERS
To 0
To 0 ~
Total Transfers 0 0 0 0 0
DMSION TOTALS 727,238 710,109 868,039 665,904 (202,135)
104
Local Option Gas Tag Fund
Code: 130-5002-541
Purpose:
This fund consists of the City's share of County Gas Tax revenues and related interest earnings,
to be used in support of capital outlay and maintenance for local roads and drainage systems.
This includes public transportation, maintenance of roadways, right-of ways, and drainage
systems, street lighting, bridge maintenance, traffic engineering, signs, sigmalization, and
pavement markings, equipment and structures for storage of equipment, and debt service on
projects related to the above programs.
Key Objectives:
• To fund the Street and Road Maintenance Divisions top prioritized street paving,
resurfacing, and sidewalk projects.
• To fund a portion of the debt service payments for the SunTrust 1999 Revenue Bonds.
Fund proceeds are pledged for debt service on these bonds and will be transferred to the
Debt Service Fund for such purpose (original loan proceeds were used to fund streets and
drainage improvements in Marsh Oaks).
• To fund a portion of the Storm Water Project with $1,000,000 from reserves as
previously approved by the City Commission.
Issues, Trends and Highlights:
Milling and paving of streets for FY 2003-2005 will be limited to those streets within the Core
City Project.
Sidewalks are budgeted at $50,000. Sidewalks repaired on Seminole Road, Sherry Drive, Levy
Road and Aquatic Drive, totaling over 2,000 square feet in the first 6 months. Installed over
3,300 square feet of new sidewalk on Orchid, Rose & West Plaza..
105
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
Restricted 515,114 922,721 1,239,102 501,687 (737,415)
Restricted/Designated 870,000 870,000 0 0 0
Cash Forward 1,385,114 1,792,721 1,239,102 501,887 (737,415)
Revenues
Local Option Gas Tames 490,056 502,279 496,000 494,075 (1,925)
Interest Earnings 79,137 30,616 14,000 14,795 795
Total Reveunes 569,193 532,895 510,000 508,870 (1,130)
Other Financing Sources 18,188
Total Resources 1,970,495 2,325,816 1,749,102 1,010,557 (738,545)
Expenditures
Operating Expenses
Professional Services
Contract Services 6,226 155,284 235,000 (235,000)
Operating Supplies
Repair and Maintenance 45,931
Capital Outlay
Street and Sidewalk Improvements 53,658 327,088 55,923 50,000 (5,923)
Core City Project 9,324 643,020 (643,020)
Equipment
Transfers Out
To Debt Service 71,959 71,938 71,579 71,086 (493)
To General Fund 48,893 47,639 (1,254)
To Storm Water Utility Fund 503,792 193,000 601,051 408,051
DMSION TOTALS 177,774 1,067,426 1,247,415 769,776 (477,839)
Other Financing Uses 19,088
Restricted 922,721 1,239,102 501,687 240,781 (260,906)
Restricted- Core City 870,000 0 0 0 0
Ending Cash 1,792,721 1,239,102 501,887 240,781 (260,906)
Total Expenses and Cash 1,970,495 2,325,616 1,749,102 1,010,557 (738,545)
Resource Allocation
Personal Services 0 0 0 0 0
Operating F_~enses 52,157 155,284 235,000 0 (235,000)
Capital Outlay 53,658 336,413 698,943 50,000 (648,943)
Debt Service 0 0 0 0 0
Transfers 71,959 575,730 313,472 719,776 406,304
Total Resources 177,774 1,067,426 1,247,415 769,776 -477,639
106
Sanitation Fund
Code: 420-4201-534
Purpose:
The Sanitation Department is responsible for overseeing the refuse contractor's compliance with
their contractual obligation to the City, including removal of garbage, yard waste, construction
debris and recycling.
Key Objectives:
• Continue to monitor the contractor's
performance for strict compliance
with the new contract, which
provides for liquidated damages
• Continue monthly meetings with
contractor
Issues, Trends, Highlights:
• Assessed $3,700 in liquidated
damages against the contractor in the
second year of service, which
assisted in achieving higher level of
service. The downward trend in
liquidated damages parallels an
improved level of service.
Second year that no recycling grant funds were received from the County
Sanitation contract includes tire pickup and pickup of City facilities
The franchise hauler is now servicing all commercial accounts
Workload Data
Activity Est. FY-03 FY-02 FY-Ol
Number of Residential Accounts 4720 4720 4720
Number of Commercial Accounts 633 633 633
107
Sanitation Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
Restricted 273,105 277,095 298,123 304,244 6,121
Operating Cash 201,789 353,460 350,377 376,279 25,902
Cash Forward 474,894 630,555 648,500 680,523 32,023
Revenues
Garbage Services 1,171,305 1,187,280 1,240,000 1,249,000 9,000
Interest Earnings 28,495 12,360 9,000 10,000 1,000
RecyGe Grant 3,029
Disaster Relief Grants
Totat Reveunes 1,202,829 1,199,640 1,249,000 1,259,000 10,000
Other Financing Sources 61,212 10,797
Total Resources 1,738,935 1,840,992 1,897,500 1,939,523 42,023
Expenditures
Sanitation 1,108, 380 1,192,492 1,216,977 1,236,335 19,358
DMSION TOTALS 1,108,380 1,192,492 1,216,977 1,236,335 19,358
Other Financing Uses
~ Restricted 277,095 298,123 304,244 309,084 4,840
Operating Cash 353,460 350,377 376,279 394,104 17,826
Ending Cash 630,555 648,500 680,523 703,188 22,665
Total Expenses and Cash 1,738,935 1,840,992 1,897,500 1,939,523 42,023
Resource Allocation
Persona! Services 4,853 5,314 4,414 4,393 (21)
Operating Expenses 900,827 981,178 1,000,383 1,006,197 5,814
Capital Outlay 2,700 0 0 7,200 7,200
Debt Service 0 0 0 0 0
Transfers 200,000 206,000 212,180 218,545 6,365
Total Resources 1,108,380 7,192,492 1,216,977 1,236,335 19,358
AUTHORIZED PERSONNEL
Position
Heavy Equipment Operator
Allocation 2002-2003 2003-2004
10% 0.10 0.10
108
Sanitation Fund
Public Works Sanitation
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
HeaRh and Life Insurance
Worker and Unempioy Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
VehiGes
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To City Provided Utilities
To
Total Transfers
DMSION TOTALS
2,994 3,088 2,522 2,819 297
11 12 0
680 391 162 126 (36)
3,685 3,490 2,684 2,945 261
268 253 199 216 17
329 332 420 363 (57)
360 1,036 851 608 (243)
211 203 260 261 1
1,168 1,824 1,730 1,448 (282)
4,853 5,314 4,414 4,393 (21)
9,205
786,047 848,990 855,500 879,000 23,500
467
3,035
102,073 132,188 144,883 127,197 (17,686)
900,827 981,178 1,000,383 1,006,197 5,814
2,700 7,200 7,200
2,700 0 0 7,200 7,200 'NI
0 0 0 0 0
200,000 206,000 212,180 218,545 6,365
200,000 206,000 212,180 218,545 5,365
1,108,380 1,192,492 1,216,877 1,236,335 19,358
109
Storm Water Drainage Fund
Code: 470-0000-538
Purpose:
The Storm Water Utility is responsible for funding improvements to reduce the impact of severe
weather by providing effective treatment and removal of the City's storm water.
Key Objectives:
• Continue construction of the Core
City Storm Water Project
• Continue preventive maintenance
program and reshaping the ditches
• Continue to fund debt service for the
Core City Storm Water
Issues, Trends, Highlights:
• Implement additional areas of the
Storm Water Master Plan, and
maintenance of drainage systems,
streets, right-of--ways and signs
• Continue storm water system
inspections, monitoring, and
reporting required by the National
Pollutant Discharge Elimination
System (NPDES) permit
• Started Construction of Core City Storm Water Project.
• Monitored compliance with NPDES storm water permit requirements and submitted to
the Florida Department of Environmental Protection (FDEP) by September 30, 2002.
• Obtained new 5-year NPDES permit and the City of Neptune Beach joined as a co-
permittee.
• New drainage system installed on 12~' St., 11 "' St., 10~' St., 9~` St., Plaza., 8"' St. & 7th St.
• Provided professional training for two employees to operate storm water equipment.
• Contracted to perform preventive maintenance on storm drain lines.
• Reshaped over 18,500 linear feet of ditches, cleaned out 2/3 of the catch basins and jetted
and cleaned 6,000 linear feet of storm drain lines.
• Awarded bid for ditch spraying.
• Began storm water monitoring at baffie boxes and public education program using
coastal environment interactive model.
Workload Data
Activity Est. FY-03 FY-02 FY-Ol FY-00
Miles of Drainage Ditches 6.52 6.52 6.52 6.52
Miles of Storm Sewer 11 11 11 10
Number of Catch Basins 485 474 474 474
Feet of Ditch Maintained 34,500 34,500 34,500 34,500
110
Storm Water Utility
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
Restricted 222,431 289,641 214,918 394,990 180,072
Operating Cash 601,799 60,613 512,384 14,864 -497,520
Cash Forward 824,230 350,254 727,302 409,854 -317,448
Revenues
Storm Water Fees 268,384 270,849 370,000 377,400 7,400
Interest Earnings 27,071 6,197 5,700 6,000 300
FI. Dept of Environmental Protection 43,854 395,240 0 -395,240
Water Mgt. Dist. Grant -Design 25,000
Water Mgt. Dist. Grant - Const. 20,000
Other 32,836 14,800 10 -10
Transfers
From Haff Cent Sales Tax Fund 45,399
From Gas Tax Fund 503,792 193,000 601,051 408,051
From General Fund 450,000 50,978 713,314 662,336
Total Reveunes 353,281 1,354,891 1,014,928 1,697,765 682,837
Other Financing Sources 21,882
Total Resources 1,199,403 1,705,145 1,742,230 2,107,619 365,389
Expenditures
Stone Water Utility 849,149 977,843 1,332,376 1,711,209 378,833
DMSION TOTALS 849,149 977,843 1,332,376 1,711,209 378,833
Other Financing Uses
Restricted 289,641 214,918 394,990 394,488 -502
Operating Cash 60,613 512,384 14,864 1,922 -12,942
Ending Cash 350,254 727,302 409,854 396,410 -13,444
Total Expenses and Cash 1,199,403 1,705,145 1,742,230 2,107,619 365,389
Resource Allocation
Personal Services 106,743 182,138 210,790 245,274 34,484
Operating Expenses 178,301 249,267 375,546 340,064 (35,482)
Capital Outlay 272,932 194,153 414,832 795,000 380,168
Debt Service 291,173 352,286 331,208 330,871 (337)
Transfers 0 0 0 0 0
Total Resources 849,149 977,843 1,332,376 1,711,209 378,833
111
Storm Water Utility
Public Works Storm Water
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
VehiGes
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To miscellaneous other funds
To
Total Transfers
DMSION TOTALS
72,847 124,461 130,000 155,800 25,800
2,462 1,272 1,500 1,500 0
3,021 5,201 3,500 3,500 0
78,330 130,934 135,000 180,800 25,800
6,380 9,918 10,328 12,301 1,973
9,104 13,126 17,232 20,534 3,302
7,758 19,882 34,372 36,978 2,606
5,171 8,278 13,858 14,661 803
28,413 51,204 75,790 84,474 8,684
106,743 182,138 210,790 245,274 34,484
78 2,303 13,000 0 (13,000)
102,200 137,445 130,000 112,000 (18,000)
600 1,300 700
75 75 0
1,350 1,453 1,455 2
9,340 8,152 27,594 27,324 (270)
1,047 541 2,000 2,000 0
390 397 400 400 0
27,426 30,528 40,671 40,350 (321)
1,023 1,444 1,300 (144)
37,820 67,529 158,309 153,860 (4,449)
178,301 249,267 375,546 340,064 (35,482)
600,000 600,000
122,302 194,153 363,732 195,000 (168,732)
37,162 (37,162)
150,630 13,938 (13,938)
272,932 194,153 414,832 795,000 380,168
77,732 92,515 96,674 100,832 4,158
213,303 256,660 234,314 229,819 (4,495)
138 3,111 220 220 0
291,173 352,288 331,208 330,871 (337)
0 0 0 0 0
849,149 977,843 1,332,376 1,711,209 378,833 I
Utility Revenue Bond Construction
Purpose:
The purpose of this program is to provide funding for Water, Sewer and Storm Water System
Improvements through the issuance of revenue bonds. Funding for the projects include proceeds from
the 1996 Utility Revenue Bond and interest and investment earnings on those proceeds.
Key Objectives:
Periodically revise and update project estimated costs based on engineering and bid results
Issues, Trends and Highlights:
Upon project completion, costs are allocated to the applicable Water, Sewer or Storm Water Fund,
based on the percentage of work performed in each area, as provided by the vendor or engineering
study.
These monies have partially funded the "Core City Project". Other funding from reserve balances has
been used with these monies to fully fund the project.
2996 Utility Revenue Bond Project Summary
Description Project
Number Revised Budget Est. Expenditures
FY 1995-2003 Est. Remaining
Balance - FY04
AB Sewer Plant Exp. ABS-2 1,293,719 1,293,719 0
AB Sewer Main Rehabilitation AS9601 264,777 264,777 0
New Well at WTP #2 AW9601 141,744 141,744 0
Water Main Upgrades AW9602 837,220 837,220 0
Beach Ave Improvements AW9603 855,129 855,129 0
City Pro erty Meters AW9640 13,920 13,920 0
Project Inspect/Oversight AW9606 108,876 108,876 0
Buc Waste Water Improvements BS9601 2,597,122 2,597,122 0
Enlar e & Rehab WTP #3 BW-7 634,264 634,264 0
Core City StormWater Im rov CORE99 4,136,060 4,136,060 0
Water & Sewer-Oak Harbor OW9601 1,079,028 1,079,028 0
Core City Sewer Rehabilitation PW0002 709,627 709,627 0
Core City Sewer Im rovements PW0003 351,174 351,174 0
Core City Water Im rovements PW0004 1,348,086 1,348,086 0
Storm Water Master Plan SU9601 570,432 570,432 0
Shen Drive Reconstruction PW0106 746,760 746,760 0
Total 15,687,938 15,687,938 0
113
Utility Bond Construction Fund
Combined Summary of Revenues and Expenditures
Cash Forward
Revenues
Bond Procceds
Interest Earnings
Total Reveunes
Other Financing Sources
Total Resources
Excenditures
Bond Construction
DMSION TOTALS
Other Financing Uses
Actual Actual Estimate Budget Increase
2000-2001 2001-2002 2002-2003 2003-2004 (Decrease)
6,342,113 5,144,757 4,088,328 0 (4,086,328)
286,285 101,373 38,900 0 (38,900) ~~
286,285 101,373 38,900 0 (38,900)
275,419
6,828,398 5,521,549 4,125,228 0 (4,125,228)
1,175,661 1,435,221 3,917,975 (3,917,975)
1,175,661 1,435,221 3,917,975 0 (3,917,975)
307,980 207,253 (207,253)
Operating Cash 5,144,757 4,086,328 0 0 0
Ending Cash 5,144,757 4,088,328 0 0 0
Total Expenses and Cash 8,628,398 5,521,549 4,125,228 0 (4,125,228)
Resource Allocation
Personal Services
Operating Expenses
Capital Outlay 1,175,661 1,435,221 3,917,975 0 (3,917,975)
Debt Service
Transfers
Total Resources 1,175,881 1,435,221 3,917,975 0 x,917,975
* Budget will be amended when FY 2003 encumbrances roll to FY 2004 and remaining project funds calculated.
114
Fleet Maintenance
Code: 001-5004-549
Purpose:
The Fleet Maintenance Department is responsible for overseeing the fleet maintenance
contractor's compliance with their contractual obligation to the City, includmg services and
repairs on all City vehicles and small equipment. The contract includes routine lubricating, oil
change, mechanical repairs, and other vehicle modifications as needed.
Key Objectives:
• Ensure City vehicles and equipment
are properly maintained for safety
and efficiency
• Continue to monitor contractor's
performance, to ensure an efficient
and effective service facility capable
of handling a high volume of
maintenance and repairs
• Continue a strict policy for
Department Head approval of non-
contract work over $500
Issues, Trends, Highlights:
• Ensure City vehicles and equipment
are properly inspected and
maintained for safety and efficiency
to reduce the amount ofnon-contract
work by preventive maintenance
• Continue to review corrective action
in cases of vehicle or equipment
abuse as reported by contractor
• Obtain new equipment maintenance
contract with current level of service
The City continues to experience a downward trend in vehicle repairs and contractor received a
bonus for keeping expenses below target level.
Workload Data:
Under the contract, the average number of work orders completed annually is about 930.
115
Fleet Maintenance
Public Works Fleet Maintenance
Actual Actual
2000-2001 2001-2002
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Tatai Debt Service
TRANSFERS
To General Fund
To
Total Transfers
DMSION TOTALS
0
0
0
0
Estimate
2002-2003
0
Budget Increase
2003-2004 (Decrease)
0 0
0 0 0 O I
0 0 0 0
191,656 189,122 198,624 217,330 18,706
828 861 700 1,500 800
752 919 852 975 123
353 448 583 697 114
2,004 1,879 1,488 750 (738}
1,187 1,953 3,082 2,500 (582)
24,919 27,568 30,893 (30,893)
221,699 222,751 236,222 223,752 (12,470)
1,730 3,575 4,032 2,500 (1,532) u
1,730 3,575 4,032 2,500 (1,532) II
0 0 0 o ON
30,684 (30,684)
0 0 30,684 0 (30,684)
223,429 226,326 270,938 226,252 (44,686)
116
117