Annual Budget for 1995 - 1996
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Mayor
Lyman T. Fletcher
City Commission
Steven M. Rosenbloom
Suzanne Shaughnessy
J. Dezmond Waters, !!!
Robert G. Weiss, /i
City Attorney
Alan C. Jensen
Cit y Manger
Kim Leinbach
City Clerk
Maureen King
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The City Of Atlantic Beach, Florida
AlUIVUAL BUDGET
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1995/1996
City of Atlantic Beach
Annual Budget
1995-1996
INDEX
General Fund: Page Number
• Introduction 1
• City Administration 21
City Commission 23
Legal Counsel 26
• Building, Planning and Development 27
Planning and Zoning 29
Code Enforcement 31
Building 33
~ City Clerk 35
• General Government 39
City Hatl 40
• Police 43
Police Administration 45
Patrol 47
Detective 48
Dispatch 49
Animal Control 50
School Guards 51
• Fire 53
Fire Administration 55
Fire Control 57
Volunteers 513
Fire Prevention 59
Lifeguards 60
• Public Works 61
Streets and Roads 63
Parks Maintenance 65
• Beautification 67
City of Atlantic Beach
Annual Budget
1995-1996
INDEX
General Fund: (Continued)
~ Parks and Recreation 71
Parks Administration 73
Recreation Activities 75
Park Improvements 76
• General Fund Non-Departmental 77
Special Revenue Funds: 81
~ Convention Development Tax 83
~ Local Option Gas Tax 85
~ Community Development Block Grant 87
• Paving and Drainage Improvement 89
~ Police Grant 91
Debt Service Fund 93
Capital Projects Fund 96
Enterprise Funds: 99
• Water Fund 103
City of Atlantic Beach 106
Buccaneer and Oak Harbor 107
Administration 108
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-- City of Atlantic Beach
. , Annual Budget
1995-1996
.. INDEX
Enterprise Funds: (Continued)
,. • Sewer Fund 109
City of Atlantic Beach 112
Buccaneer & Oak Harbor 111
.. Administration 114
~ Sanitation 115
~ Stormwater Utility 119
r- Internal Service Funds: 123
~ City Manager 125
• Accounting & Finance 127
• Public Works Administration 129
• Fleet Maintenance 131
Trust & Agency Funds:
~ Police Trust 135
~ Pension Trust 136
Glossary
Capital Improvements
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CITY OF
1~teacdic beau - ~fazcda
800 SE\IIKOLE ROAD
-- ATLAATIC QEACII. FLORNA J2JJ-5445
TELEMIOYE (90i) bt7.5800
~,. FAX (904j 347-5905
August 14, 1995
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Honorable Mayor
.. and City Commission Members
Atlantic Beach, Florida
Dear Mayor and City Commission Members:
It is my pleasure to herewith transmit for your consideration the proposed
1995!1996 fiscal year budget for the City of Atlantic Beach, Florida. This document
is the prime force and basis upon which our government will operate during the next
fiscal year. In it you will find a wealth of information concenair-g how Atlantic
Beach operates with explanations and statistics identifying the services to be
provided. Please keep in mind levels of service have been maintained with that
provided during the last fiscal year and finances reflect a reduced millage levy of
eighteen percent (18°/B) as directed by you, our elected officials.
I am pleased to advise you our millage levy is the smallest when compared to our
counter parts at the beaches. This is graphically illustrated as follows, figure 1:
a
a
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B
Tigure 1
FY G~S-/fD6 FY Y4N3 ~ FY Ba/D~ FY iSNJ
u JJI.B~~oh ® Nop.Boooh
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I believe we have demonstrated a financial prudence and affirmation of public trust
as we live within our means as directed by the City Commission including the
reduction of millage vis-a-vis the one time increase for park land purchase.
Several months ago the Atlantic Beach City Commission participated in a goal
setting session. Each member identified goals he or she would like to see
accomplished over the next twelve to twenty-four months. The City Commission as
a group then prioritized goals and constructed a list from which to proceed. I am
very happy to report each of the top goals have either been or will shortly be
accomplished. Following is a brief recapitulation of our progress:
• Complete construction at Adele Grage Community Center including
theatre, ceiling and rooms at rear. Monies to the FY 95196 budget have been
included for this project.
Provide maps/surveys of all existing utilities (water-sewer-storm
water). Some maps are complete and funds are budgeled for additional
j mapping. Note, we are requesting monies to incorporate a C.A.D.
` (computer assisted drafting) system jor our Public {forks Department to
r complete this goal as well as actually produce engineering plans ourselves
for at least our smaller projects at an anticipated substantial savings to our
city.
• Childrens' summer programs in the parks (tennis). Tennis programs
' have been conducted -additional are planned for this fiscal year including
~ basketball, jlag football and many other activities.
• Prioritize capital improvement projects according to funding.
Completed. Financial advisor on board to recommend appropriate
j package.
• Install remote read water meters/monthly billing based upon
-- consumption. Installation nearing completion and the proposed budget
includes funding to implement monthly reading of all water meters.
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Staff has been actively pursuing the accomplishment of City Commission goals.
The above list is only representative of a small part of this process. Obviously, the
teamwork between citizens, elected officials and staff is of utmost importance as
evidenced by our achievements.
An overview of the FY 1995/96 budget reveals consistency in delivery of services.
Employee levels remain the same with the exception of requesting one part time
person to assist the Police and Fire Departments. Anew meter reader position is
proposed to consummate a Commission goal of monthly billing and reading of utility
bills. This is offset, however, by the deletion of a member of the equipment
maintenance division (through attrition) founded on the principal the work load is
somewhat reduced by the privatization of sanitation services. One oilier significant
change affecting the city's operation involves our building and code enforcement
activities.l believe we have, at the City Commission's direction, proven the need
and justification of active code enforcement within our municipality. The last
logical step is the division of responsibilities -currently building and code
enforcement aze combined under direction of the Chief Building Inspector. This
budget reflects the separation of Code Enforcement as a separate department
answering directly to the City Manager and now should cleazly show the actual
activity in each discipline allowing adjustment and fine tuning for increased
efficiency. The final note you should be made aware of involves the provision of a
three percent (3%) cost of living adjustment along with programmed step increases
for non union employees included within the proposed budget. Negotiations for
union employees are still underway.
As previously noted, staff is resolved to perform many special duties and functions
to save our citizens money while maintaining a higher level of achievement. We
plan to design many of our smaller public works projects and funds are proposed to
acquire de-watering equipment to expand this program substantially. I am also
planning to review our costs currently associated with private lawn maintenance and
janitorial services versus doing the work ourselves.
We are proposing to finance new equipment with a three year lease, similar to what
we have done in the past. A list of these items include:
• Police cars (4) $78,000.
• Building Insp. Vehicle 13,000.
• Code Enforce. Vehicle 13,000.
• Parks Mtce. Pickup 13,000.
• Pazks Mtce. Mower 13,000.
• Imaging Hazdwaze-City Clerk 20,000.
TOTAL $150,000.
In conjunction with the refinancing of the city hall's balloon note due this
December, we are recommending the following capital acquisitions as well:
• New Fire Truck $200,000.
• Life Guard Building Improvement 40,000.
• Public Safety Building Expansion 237,865.
• 800MHZ Radio System 150,000.
• Howell Park Reconstruction 220,000.
• City Hall Refinance 652,135.
TOTAL $1,500,000.
We anticipate borrowing funds for the above over a period of fifteen years and at
approximately the same cost as we currently pay for the city hall note alone, about
$150,000 a year. Our financial advisor will review this matter and recommend to
you the best financing package. In regards to both financings, our first choice is to
pay-as-you-go, but with the budget millage constraints this is not possible and in
order to still meet our needs, we felt it prudent to borrow funding for needed
equipment and projects.
Following is a brief review of some of the highlights contained in the budget on a
fund basis.
General Fund
The departments comprising this fund generally remain the same. Certain changes
have been proposed, as previously noted, by dividing the building and code
enforcement activities into separate departments. Monies ($5,000) have been
budgeted in the Planning and Zoning area to satisfy state requved updating of our
comprehensive plan du•ouglr utilization of an outside fum (most likely the original
organization, Gee and Jensen-West Palm Beach office, who successfully assisted
the city in the submittal and acceptance of its comprehensive plan). The City
Clerk's budget reflects funds for the proposed acquisition of imaging equipment.
Due to the volume of records stored and retrieved by this department, this compact
disk digital storage system is considered very valuable for the city and should meet
future needs for years to come. The Police and Fire Departments, like their
counterparts in the city, maintain the same level of service. Apart-time position is
proposed as previously noted. We aze close to recommending a badly needed new
communication system for our public safety and general government operations and
you will note above, funds are requested within this budget document for the same.
Other capital expenditures listed include remodeling/expanding the public safety
building as well as acquisition of a new replacement fire hock. Monies were not
adequate to fund expansion of lifeguard hours and so the same level of service is
reflected. However, funds are proposed for remodeling of the old lifeguard station.
~, Our Public Works Department remains essentially the same with the exception
previously noted concerning equipment maintenance. We have proposed die
computer assisted drafting system to save money through staff generated work.
!' Also, we are suggesting the paving of Sherri Drive in association with utility
' reconstruction. This will be a major undertaking, but critically needed. The Parks
,. and Recreation Departments are proposing an increase in maintenance and program
activities. Our Beautification Division is planning enhancements to beach accesses
as well as additional tree /landscaping activities.
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` Finally, we have identified a budget for our Pension Board to adequately fund their
,- activities. Please also recall during the last fiscal year budget, the City Commission
approved a number of pension enhancements for employees. As a result, an
additional $20,000 has been allocated to fund these benefits.
` Utilities
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The Departments comprising our utility enterprises (sewer, water, and storm water)
maintain current levels of service. However, at the City Commission's direction and
approval, a major capital improvement plan has been incorporated into this budget.
Our fmancial advisors are working on the plan and with prevailing interest rates, the
time appears to be in our best interest to proceed. Our elected oflicials have worked
diligently in planning for the utility infrastructure needs of our community with the
,_ goal in mind to provide reliable and logical service levels to all. Our other utility
enterprise, Sanitation, continues to rely upon out-source services with a continuation
of a fifteen percent (1 S%) reduction in charges to residents while maintaining the
same level of service when provided by city forces.
,. I close my budget message by expressing gratitude to the many staff members
. contributing to this document. I thank all departments including administrative
personnel and directors. Special thanks is given to Deputy City Manager Jim Jarboe
for his dedication and most worthwhile contn'butions. I particularly want to thank
our Finance Department, especially Director Ann Meuse and Assistant Jeri
.- Benjamin, for their diligence and professionalism. While all of us would love the
opportunity to expand our level of services for our citizens, but unable to do so
without a commensurate increase in revenues, we nonetheless renew and continue
our efforts to serve to the best of our abilities. This includes the goals of top level
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customer service, continual re-evaluation and self analysis, planning for our future,
.. and a dogged attitude to be the best municipality in this state, this nation. 'flank
I , you for your consideration; my staff and I stand ready to be of assistance as you
request.
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Sincerely,
G~7 /~~ ~l/1 v
Kim D. I.einbach
City Manager
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