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Annual Budget for 1995 - 1996 ~;~;:.. ~~ ~, ` ~. €: ;: . s z - ~' F .'~ {'' ~f ...; ~,~, Mayor Lyman T. Fletcher City Commission Steven M. Rosenbloom Suzanne Shaughnessy J. Dezmond Waters, !!! Robert G. Weiss, /i City Attorney Alan C. Jensen Cit y Manger Kim Leinbach City Clerk Maureen King 4 ~~ ,r, 1 1V oRe. The City Of Atlantic Beach, Florida AlUIVUAL BUDGET P,t c ~~ n 1995/1996 City of Atlantic Beach Annual Budget 1995-1996 INDEX General Fund: Page Number • Introduction 1 • City Administration 21 City Commission 23 Legal Counsel 26 • Building, Planning and Development 27 Planning and Zoning 29 Code Enforcement 31 Building 33 ~ City Clerk 35 • General Government 39 City Hatl 40 • Police 43 Police Administration 45 Patrol 47 Detective 48 Dispatch 49 Animal Control 50 School Guards 51 • Fire 53 Fire Administration 55 Fire Control 57 Volunteers 513 Fire Prevention 59 Lifeguards 60 • Public Works 61 Streets and Roads 63 Parks Maintenance 65 • Beautification 67 City of Atlantic Beach Annual Budget 1995-1996 INDEX General Fund: (Continued) ~ Parks and Recreation 71 Parks Administration 73 Recreation Activities 75 Park Improvements 76 • General Fund Non-Departmental 77 Special Revenue Funds: 81 ~ Convention Development Tax 83 ~ Local Option Gas Tax 85 ~ Community Development Block Grant 87 • Paving and Drainage Improvement 89 ~ Police Grant 91 Debt Service Fund 93 Capital Projects Fund 96 Enterprise Funds: 99 • Water Fund 103 City of Atlantic Beach 106 Buccaneer and Oak Harbor 107 Administration 108 .. r- ~. -- City of Atlantic Beach . , Annual Budget 1995-1996 .. INDEX Enterprise Funds: (Continued) ,. • Sewer Fund 109 City of Atlantic Beach 112 Buccaneer & Oak Harbor 111 .. Administration 114 ~ Sanitation 115 ~ Stormwater Utility 119 r- Internal Service Funds: 123 ~ City Manager 125 • Accounting & Finance 127 • Public Works Administration 129 • Fleet Maintenance 131 Trust & Agency Funds: ~ Police Trust 135 ~ Pension Trust 136 Glossary Capital Improvements .. 1 .. I~ I. .. r r CITY OF 1~teacdic beau - ~fazcda 800 SE\IIKOLE ROAD -- ATLAATIC QEACII. FLORNA J2JJ-5445 TELEMIOYE (90i) bt7.5800 ~,. FAX (904j 347-5905 August 14, 1995 .. Honorable Mayor .. and City Commission Members Atlantic Beach, Florida Dear Mayor and City Commission Members: It is my pleasure to herewith transmit for your consideration the proposed 1995!1996 fiscal year budget for the City of Atlantic Beach, Florida. This document is the prime force and basis upon which our government will operate during the next fiscal year. In it you will find a wealth of information concenair-g how Atlantic Beach operates with explanations and statistics identifying the services to be provided. Please keep in mind levels of service have been maintained with that provided during the last fiscal year and finances reflect a reduced millage levy of eighteen percent (18°/B) as directed by you, our elected officials. I am pleased to advise you our millage levy is the smallest when compared to our counter parts at the beaches. This is graphically illustrated as follows, figure 1: a a a B Tigure 1 FY G~S-/fD6 FY Y4N3 ~ FY Ba/D~ FY iSNJ u JJI.B~~oh ® Nop.Boooh J~<k.B~~Oh I believe we have demonstrated a financial prudence and affirmation of public trust as we live within our means as directed by the City Commission including the reduction of millage vis-a-vis the one time increase for park land purchase. Several months ago the Atlantic Beach City Commission participated in a goal setting session. Each member identified goals he or she would like to see accomplished over the next twelve to twenty-four months. The City Commission as a group then prioritized goals and constructed a list from which to proceed. I am very happy to report each of the top goals have either been or will shortly be accomplished. Following is a brief recapitulation of our progress: • Complete construction at Adele Grage Community Center including theatre, ceiling and rooms at rear. Monies to the FY 95196 budget have been included for this project. Provide maps/surveys of all existing utilities (water-sewer-storm water). Some maps are complete and funds are budgeled for additional j mapping. Note, we are requesting monies to incorporate a C.A.D. ` (computer assisted drafting) system jor our Public {forks Department to r complete this goal as well as actually produce engineering plans ourselves for at least our smaller projects at an anticipated substantial savings to our city. • Childrens' summer programs in the parks (tennis). Tennis programs ' have been conducted -additional are planned for this fiscal year including ~ basketball, jlag football and many other activities. • Prioritize capital improvement projects according to funding. Completed. Financial advisor on board to recommend appropriate j package. • Install remote read water meters/monthly billing based upon -- consumption. Installation nearing completion and the proposed budget includes funding to implement monthly reading of all water meters. .. Staff has been actively pursuing the accomplishment of City Commission goals. The above list is only representative of a small part of this process. Obviously, the teamwork between citizens, elected officials and staff is of utmost importance as evidenced by our achievements. An overview of the FY 1995/96 budget reveals consistency in delivery of services. Employee levels remain the same with the exception of requesting one part time person to assist the Police and Fire Departments. Anew meter reader position is proposed to consummate a Commission goal of monthly billing and reading of utility bills. This is offset, however, by the deletion of a member of the equipment maintenance division (through attrition) founded on the principal the work load is somewhat reduced by the privatization of sanitation services. One oilier significant change affecting the city's operation involves our building and code enforcement activities.l believe we have, at the City Commission's direction, proven the need and justification of active code enforcement within our municipality. The last logical step is the division of responsibilities -currently building and code enforcement aze combined under direction of the Chief Building Inspector. This budget reflects the separation of Code Enforcement as a separate department answering directly to the City Manager and now should cleazly show the actual activity in each discipline allowing adjustment and fine tuning for increased efficiency. The final note you should be made aware of involves the provision of a three percent (3%) cost of living adjustment along with programmed step increases for non union employees included within the proposed budget. Negotiations for union employees are still underway. As previously noted, staff is resolved to perform many special duties and functions to save our citizens money while maintaining a higher level of achievement. We plan to design many of our smaller public works projects and funds are proposed to acquire de-watering equipment to expand this program substantially. I am also planning to review our costs currently associated with private lawn maintenance and janitorial services versus doing the work ourselves. We are proposing to finance new equipment with a three year lease, similar to what we have done in the past. A list of these items include: • Police cars (4) $78,000. • Building Insp. Vehicle 13,000. • Code Enforce. Vehicle 13,000. • Parks Mtce. Pickup 13,000. • Pazks Mtce. Mower 13,000. • Imaging Hazdwaze-City Clerk 20,000. TOTAL $150,000. In conjunction with the refinancing of the city hall's balloon note due this December, we are recommending the following capital acquisitions as well: • New Fire Truck $200,000. • Life Guard Building Improvement 40,000. • Public Safety Building Expansion 237,865. • 800MHZ Radio System 150,000. • Howell Park Reconstruction 220,000. • City Hall Refinance 652,135. TOTAL $1,500,000. We anticipate borrowing funds for the above over a period of fifteen years and at approximately the same cost as we currently pay for the city hall note alone, about $150,000 a year. Our financial advisor will review this matter and recommend to you the best financing package. In regards to both financings, our first choice is to pay-as-you-go, but with the budget millage constraints this is not possible and in order to still meet our needs, we felt it prudent to borrow funding for needed equipment and projects. Following is a brief review of some of the highlights contained in the budget on a fund basis. General Fund The departments comprising this fund generally remain the same. Certain changes have been proposed, as previously noted, by dividing the building and code enforcement activities into separate departments. Monies ($5,000) have been budgeted in the Planning and Zoning area to satisfy state requved updating of our comprehensive plan du•ouglr utilization of an outside fum (most likely the original organization, Gee and Jensen-West Palm Beach office, who successfully assisted the city in the submittal and acceptance of its comprehensive plan). The City Clerk's budget reflects funds for the proposed acquisition of imaging equipment. Due to the volume of records stored and retrieved by this department, this compact disk digital storage system is considered very valuable for the city and should meet future needs for years to come. The Police and Fire Departments, like their counterparts in the city, maintain the same level of service. Apart-time position is proposed as previously noted. We aze close to recommending a badly needed new communication system for our public safety and general government operations and you will note above, funds are requested within this budget document for the same. Other capital expenditures listed include remodeling/expanding the public safety building as well as acquisition of a new replacement fire hock. Monies were not adequate to fund expansion of lifeguard hours and so the same level of service is reflected. However, funds are proposed for remodeling of the old lifeguard station. ~, Our Public Works Department remains essentially the same with the exception previously noted concerning equipment maintenance. We have proposed die computer assisted drafting system to save money through staff generated work. !' Also, we are suggesting the paving of Sherri Drive in association with utility ' reconstruction. This will be a major undertaking, but critically needed. The Parks ,. and Recreation Departments are proposing an increase in maintenance and program activities. Our Beautification Division is planning enhancements to beach accesses as well as additional tree /landscaping activities. i ` Finally, we have identified a budget for our Pension Board to adequately fund their ,- activities. Please also recall during the last fiscal year budget, the City Commission approved a number of pension enhancements for employees. As a result, an additional $20,000 has been allocated to fund these benefits. ` Utilities r The Departments comprising our utility enterprises (sewer, water, and storm water) maintain current levels of service. However, at the City Commission's direction and approval, a major capital improvement plan has been incorporated into this budget. Our fmancial advisors are working on the plan and with prevailing interest rates, the time appears to be in our best interest to proceed. Our elected oflicials have worked diligently in planning for the utility infrastructure needs of our community with the ,_ goal in mind to provide reliable and logical service levels to all. Our other utility enterprise, Sanitation, continues to rely upon out-source services with a continuation of a fifteen percent (1 S%) reduction in charges to residents while maintaining the same level of service when provided by city forces. ,. I close my budget message by expressing gratitude to the many staff members . contributing to this document. I thank all departments including administrative personnel and directors. Special thanks is given to Deputy City Manager Jim Jarboe for his dedication and most worthwhile contn'butions. I particularly want to thank our Finance Department, especially Director Ann Meuse and Assistant Jeri .- Benjamin, for their diligence and professionalism. While all of us would love the opportunity to expand our level of services for our citizens, but unable to do so without a commensurate increase in revenues, we nonetheless renew and continue our efforts to serve to the best of our abilities. This includes the goals of top level i. _ .. ., r customer service, continual re-evaluation and self analysis, planning for our future, .. and a dogged attitude to be the best municipality in this state, this nation. 'flank I , you for your consideration; my staff and I stand ready to be of assistance as you request. i, . ~: .. Sincerely, G~7 /~~ ~l/1 v Kim D. I.einbach City Manager _f