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Audit Report - 1969-19701 1 1 1 1 CITY OF ATLANTIC BEACH, FLORIDA AUDIT REPORT December 31, 1970 MEEK AND McLEOD-CENTIFIED PUBLIC ACCOUNTANTS CITY OF ATLANTIC BEACH, FLORIDA INDEX TO REPORT December 31, 1870 Pege Number Certificate Letter 1 General Fund 2 g Water Aceount -Operations 8 - 12 Utility Revenue Bond FLnd 13 - 14 Sewer Fund 15 - 17 Police Court Cost Fund lg Comments lg - 20 MEEK AND McLEOD-CERTIFIED PUBLIC ACCOUNTANTS 1 1 1 1 1 1 1 1 1 1 1 1 1 MKKK AND MfLo-oU cE R.i EiEO euRLic nccoux.Anrs ]}50 BE>CN pW LE V4R0 IArKSONVILLE, FLORI Dd 1??e] January 26, 1971 N x.ER YEEC. iR..crw EM9RY L. YEE[. C RA. GLf NN Ek LEOO.CV• To The City Commission City of Atlantic Beach, Florida Gentlemen: We have examined the balance sheets of the various funds of the City of Atlantic Beach, Florida, as of December 31, 1970, and the related statements of cash receipts and disbursements for the year then ended. Our examination was made in accordance with generally accepted auditing standards, and included such tests of the accounting records and such other auditing procedures as we considered necessary in the c'ucumstances. In our opinion, the attached statements, subject to the comments on pages 18 and 19, present fauly the financial position of the City of Atlantic Beach, Florida, at December 31, 1870, and the cash receipts and disbursements for the yeaz then ended, m conformity with generally accepted accounting principles applied on a basis consistent with prior years. Reapec/tfu8y submitted, ~,¢,~R.l a.u~0 ~ ~ ~sr~ Page 1 CITY OF ATLANTIC BEACH, FLORIDA GENERAL FUND BALANCE SHEET December 31, 1970 ASSETS Cash on Hand and MBank -Page 3 $ 51,742 Taaes Receivable -Page 4 51,352 Paving Assessments Receivable -Page 4 160 Lot Clearing Liens Receivable -Page 4 960 Assessments for Demolition - 1968 2,460 Tote! Assets $ 106,064 FUND BALANCE Cunent Surplus $ 51,742 Unrealized Surplus 64,322 Total Fund Balance $ 108,084 Page 2 MEEK AND MFLEOD-CERTIFIED VUe LIC ACCOUNTANTS CITY OF ATLANTIC BEACH, FLORIDA GENERAL FUND CASH RECEIPTS AND DISBURSEMENTS 1870 Csah Balance at January 1, 1970 $ 65,515 Add: Revenue Receipts -Page 6 406,184 Total Available $ 470,fi99 Deduct: Eapenditures -Page 8 $ 418,324 Tcana[er to Police Court Coat Fund 633 418,957 Cash Babmce at December 31, 1870 $ 61,742 Composition of Ceah Balance at December 31, 1970 First National Beach Bank $ 61,642 Change and Petty Cash Funds 200 Total $ 61.742 Page 3 MEEK AND McLEOD-CERTIFIED NBUC ACCOUNTANTS 1 1 1 CITY OF ATLANTIC BEACH, FLORIDA GENERAL FUND December 31, 1970 TAXES RECEIVABLE Real Estate Yeu A«eed 1970 $ 28,691 1969 6,068 1968 4,271 1967 2,728 1966 2,430 1985 2,836 1964 632 1963 & Prior 1,939 $ 49,390 Personal Property 1970 Levy $ 1,372 1969 Levy 293 1968 Levy 297 1,962 Total $ 61.352 NOTE: The axes reairehle bom RCBS Corp. for the yxo 1966.70, which em wntested end under litidetlon, have en overpayment in exact of $3,000 from prior yarn to he applied when the eaw u settled. PAVING ASSESSMENTS RECEIVABLE Year Aeaeaeed 1952 ~ 160 LOT CLEARING LIENS RECEIVABLE Year Asemed 1970 $ 144 Ssss ~ 1968 40 1967 31 1966 21 1966 64 1963 10 Total $ 360 Page 4 MEEK AND MCLEOD-CENTIFIED PUBLIC ACCOUNTANTS 1 1 1 CITY OF ATLANTIC BEACH, FLORIDA GENERAL FUND REVENUE RECEIPTS ESTIMATED AND ACTUAL 1970 Account Fitimaled Actual 101 Ad Valorem Taxes - 1970 $ 76,800 $ 73,749 102 Ad Valorem Taaea -Prior 20,000 21,846 103 Personal Property Tax 2,100 6,712 104 Fines and Forfeitures 36,400 40,438 106 Permits 1,893 6,612 108 Electrical Franchise 28,000 28,098 107 Garbage Collections 42,000 63,679 109 Licenses 16,000 16,738 110 111 Penalties and Igterest Miacellatteous Collectiona(1) 1,600 1,221 7,360 21,886 112 Telephone Franchise 1,600 1,623 113 Radio Service -Neptune Beach 4,200 4,200 114 Lot Cle w ~ 1 116 S. M. Se e .x Service Charge 400 668 118 Sewer Service Charge 46,000 47,827 117 Royal Pelme Certificate No. 8 3,000 3,300 121 74anster from W.O.M. & ft Account 29,600 29,600 122 7Yanafer from Water Revenue Account 48,836 48,836 123 Transfer fmm Unbudgeted Reaerve(2) 88,000 -0- 2006 Uncollected S. M. Tap Fee -0- 466 Total S 427,888 $ 406,184 l11 The amount inc/udes 54,300 {ar Li/e Guard Service, 57,666 Gst Ax, arM 56,332 Secondary Road money from the Ciry o/ Jeckmnvi/le. !?IACruel receipt o/ this amount !r not re/lactM rlnce /t /r lxludsd In the CeaM1 Sure/ur brought /onsard from Iris prior yssr. Page 6 MEEK AND McLEDD-CERTIFIED W BLIC ACCOUNTANTa 1 CITY OF ATLANTIC BEACH, FLORIDA GENERAL FUND APPROPRIATIONS AND EXPENDITURES 1970 Account ApPropriatioeu EaPendituree ADMINISTRATION 201 Personnel $ 32,445 $ 32,346 202-A Insurance -Building, Vehicles W/C, etc. 13,000 12,572 202-B Insurance -Life and Hospitalization 4,900 4,708 203-A Office Supplies 3,900 3,880 203$ Postage 620 020 203-0 Maintenance Contract, Xerox 996 938 204 City Hall Repave, etc. 3,600 3,694 205 Audit 1,600 1,600 200 O A S I and Expense 11,500 11,307 207 Otfice Utilities 995 949 208 Assessor 250 260 209 Advertising 1,100 1,098 210 Commissioners' Fund 900 899 212 (,Sty Managers Expense 850 839 213 Memberships 350 333 210 Professional Services 1,080 1,078 217 City Attorney 3,000 3,000 218 Commissioners' Salaries 600 600 220 House Removal 270 327 Total -Administration $ 81,966 $ 80,938 PUBLIC SAFETY 301 Personnel $ 98,710 $ 98,686 302 Uniforms 1,100 1,086 303•A Police Supplies 1,860 1,830 303-B Fire 3upphes 840 fi83 308 Jai] Meals end Supplies 1,200 1,002 307 Utilities 2,900 2,882 308 Building Maintenance 1,010 1,004 809 Radio Repair 1,000 987 311 Humane Society 900 900 312 School GYoeeing Guard 200 200 313 Office Supplies 800 800 314 Municipal dodge 1,200 1,200 316 Alternate Judge 600 600 Total Public Safety $ 111,810 $ 111,079 page B MEEK AND MCLEDD-CEpTIFIED PUBLIC ACCOUNTANTS 1 CITY OF ATLANTIC BEACH, FLORIDA GENERAL FUND APPROPRIATIONS AND EXPENDITURES 1970 Acmun! Approprietiom %xpendiluree TRANSPORTATION 901 Personnel $ 7,214 $ 7,195 402 Gasoline 7,900 7,874 403 Oil and Grease 745 873 404 Parts and Tires 7,150 7,025 905 Supplies 805 801 406 Shop Tools 600 600 Total -Transportation $ 24,414 $ 24,168 SANITATION b01 Personnel $ 29,128 3 29,107 502 Landfill 8,430 5,868 603 Containers 1,350 1,198 604 Supplies 500 942 Total -Sanitation $ 39,408 $ 36,715 LABOR 601 Personnel $ 58,058 $ 66,055 PUBLIC WORKS 701 Tools and Supplies $ 1,700 $ 1,683 702 Utilities 1,600 1,590 703 Equipment Maintenance 2,900 2,877 704 Beach and Street Enda 2,500 2,492 705 Drainage 2,000 1,630 707-A Street Lights 1,300 913 707-8 Lights -Atlantic Boulevard and Mayport Rd. 6,400 6,357 709 Street Maintenance and General Street Improvements 7,011 7,010 711 Street Signs 800 798 712 Building Maintenance 1,200 1,181 713 Sidewalks and Gutters 2,289 903 714 Schools, Training, etc. 600 582 Total -Public Works $ 30,300 $ 27,516 page 7 MEEK AND Mc LEOD-CERTIFIED PUBLIC ACDOVNTANTS t i i CITY Of ATLANTIC BEACH, FLORIDA GENERAL FUND APPROPRIATIONS AND EXPENDITURES 1970 Account SEWER DEPARTMENT 801 Repairs and Replacements 802 Plant Maintenance 803 Utilities 804 Chlorine and Chemicals 805 Supplies 806 Tools 827 Transfer to Sewer Fund Certificate No. 3 828 Transfer to S D1. Sewer Fund 829 14anster to Sewer Fund Total -Sewer Department PARKS AND RECREATION 901 Personnel 902 Recreation Supplies 903 Tools and Supplies 904 Recreation Maintenance 905 Park Lighting Total - Pazks and Recreation CAPITAL APPROPRIATIONS 1002 Administration 1003-A Public Safety -Police 1007 Public Works 1009 Drainage 1012 Park Improvements Total -Capital Appropriations ADProprialions Ezpendilures $ 3,600 $ 3,275 1,900 1,348 b,600 5,047 3,500 2,986 100 76 100 90 1,200 1,320 900 558 20,000 20,000 $ 35,900 $ 34,699 $ 16,493 $ 16,102 61b 614 285 284 2,106 2,104 894 839 $ 20,393 $ 19,943 $ 6,000 $ 5,980 5,000 9,929 4,100 4,073 2,785 2,498 6,815 6,815 $ 24,700 $ 24,295 1051 EMERGENCY EXPENSE FUND $ 2,950 $ 2,916 Grand Total -All Departments Page 8 $ 927,888 $ 418,324 MEEK ANO Mc LEOD-CERTIFIED pUSLIG ACCOUNTgNTS CITY OF ATLANTIC BEACH, FLORIDA WATER ACCOUNTS- OPERATIONS BALANCE SHEET December 31, 1970 ASSETS Cash in Bank -Page 30 FUND BALANCE Water Revenue Aceount~l) Water Operations Maintenance and Repair Accounth) Water System Renewal and Replacement Fund Total Fund Balance tt)Ave~/able ra• nandn to Genwal fund Page 9 $ 23,108 $ 23.108 $ 6,074 135 16,899 MEEK AND McLEOD-CERTIFIED aUBLIC ACCOUNTANtB 1 1 1 CITY OF ATLANTIC BEACH, FLORIDA WATER ACCOUNTS -OPERATIONS CASH RECEIPTS AND DISBURSEMENTS 7970 Cash Balance at January 1, 1910 Add: Revenue Receipts (Page 11) Less ~ Budgeted Cash Balance (Water Revenue Account) Interest Earned Total Cash Available Deduct: Budgeted Expenditures (Page 12) Cash Balance at December 31, 1970 Composition of Cash Balance at December 31, 1970 Atlantic National Bank' Checking Accounts Wa[er Revenue Account $ 6,074 Water Operations, Maintenance and Repav Account 136 Water System Renewal and Replacement Fund 202 75me Certificates Water System Renewal and Replacement Fund 18,897 Total ~ 23,108 Page 10 178,787 $ 23.108 $ 38,876 $ 179,362 17,266 $ 162,097 922 163,019 $ 201,895 MEEK AND McLEOD-CERTIFIED FVELIC ACCOVMANTS CITY OF ATLANTIC BEACH, FLORIDA WATER ACCOUNTS- OPERATIONS REVENUE RECEIPTS ESTIMATED AND ACTUAL 1970 Account Estimated A<luel 1101 Minimum Water Charges $ 38,600 $ 39,882 1102 Excess Water Charges 12,000 12,883 1103 Cutin Charges 1,600 4,344 1104 Service Charges 860 616 1106 Cigarette Taa 60,000 6b,066 1106 Utility Tax 60,000 49,606 1107 Budgeted Cash Balance 7,600 17,266 1108 Decrease in Renewal and Replacement Fund Balance 20,000 -0- Totals $ 180,160 $ 178.362 Page 11 MEEK AND McLEOD-CEATIFIEO PUBLIC ACCOUNTANTS ~~ 1 CITY OF ATLANTIC BEACH, FLORIDA WATER ACCOUNTS -OPERATIONS APPROPRIATIONS AND EXPENDITURES 1970 Account Approprfaliom Eipenditurea Operations, Maintenance, and Repairs Indirect Costs -Paid to General Fund 1402 Administration $ 8,000 $ 8,000 1403 Transportation 3,500 3,600 1404 Labor 14,000 19,000 1408 Capital 4,000 4,000 Total $ 29,600 $ 29,600 Direct Costs 1411 Repairs and Replacements $ 7,680 $ 7,877 1412 Tank Maintenance 320 70 1413 Utilities 5,500 6,399 1414 Chemicals 1,000 974 1416 Building Maintenance 600 408 1430 Miscellaneous 500 477 Total $ 15,600 $ 16,006 Renewal and Replacement Fund 1601 New Mains, Metera, Services $ 3,600 $ 2,737 1602 Water Reservoir 88,260 68,269 1603 Emergency Water Plant b00 498 Tote] $ 72,360 $ 71,492 Fund Transfers and Other 1221 Revenue Bond Fund -Bond Principal $ 9,000 $ 9,000 1222 Bond Interest end Paying Agent Charges 4,956 4,956 1242 To General Fund 48,836 48,836 Total $ 82,790 $ 62,790 Grand Total $ 180.160 $ 178,787 Page 12 MEEK AND McLEOD-CEflTIFIED pUSLIC ACCOUNTANTS CITY OF ATLANTIC BEACH, FLORIDA UTILITY REVENUE BOND FUND BALANCE SHEET December 31. 1970 ASSETS Cash in Atlantic National Bank -Page 14 Fixed Assets -Water System Water System constructed since May, 1958 from proceeds of bond issue Cost New Water Mains, Service and Meters added from Revenue of System - Cost(1) Total Assets $ 230,982 $ 34,989 199,966 430,927 3 466,916 LIABILITIES AND FUND BALANCE Utility Revenue Bonds Payable Certificates of indebtedness Payable(2) Selva Marina Realty Company No. 2 Total Liabilities FUND BALANCE Investment in Water System Accumulated Interest Eamed on Investments Restricted [or Debt Service Total Liabilities and Fund Balance (11371,491 added dur/np 1969 (~1Nat /nc/udrnp ercnxed ~ntsrest Page 13 $ 196,000 4,700 $ 149,700 $ 281,227 8,789 28,200 318,218 $ 485,918 MEEK AHD NklE00-CERTIFIED W aIIC ACCOUNTANTS CITY Of ATLANTIC BEACH, FLORIDA UTILITY REVENUE BOND FUND CASH RECEIPTS AND DISBURSEMENTS 1970 Cash Balance at January 1, 1970 $ 32,298 Add: Transfers from Water Revenue Account $ 13,955 Interest on Savings 1,989 15,944 Total Availahle $ 48,242 Deduct Hond Principal Paid $ 8,000 Interest and Paying Agent's Fees 6,263 13,263 Cash Balance at December 31, 3970 $ 34.989 Composition of Cash Balance at December 31, 1970 Atlantic National Bank - Cfiecking Account $ 1,835 Atlantic Nations! Bank -Time Certificate 33,154 Total $ 34.989 Page 14 MEEK AND McLEOD-CERTIFIED PUBLIC ACCOUNrANTB 1 CITY OF ATLANTIC BEACH, FLORIDA SEWER FUND BALANCE SHEET December 31, 1970 ASSETS Cash m Banks -Page 16 Uncollected Sewer Assessments Sewer Construction Costs Uncollected Selva Marina Tap Fees Less: Amount due Selva Marina Realty Co Total Assets $ 24,296 16,857 696,960 $ 780 264 496 $ 737,109 LIABILITIES AND FUND BALANCE General Obligation Bonds Payable $ 260,000 Certificates of Indebtedness Payablell) Selva Marine Realty Co No 1 $ 18,697 Interstate Contracting Company No 3 9,435 28,132 Fund Balance Govenunent Gent $ 87,094 Special Assessments 330,098 Revolving Fund 81,786 468,977 Total Liabilities end Fund Balance $ 737,108 1110oet not inUUtle ecvuetl ~nterert Page 16 MEEK AND McLE00-CERTIFIED PUBLIC ACCOUNrANTs 1 1 1 1 1 CITY OF ATLANTIC BEACH, FLORIDA SEWER FUND CASH RECEIPTS AND DISBURSEMENTS 1970 Cash Balance at January 1, 1970 Add Cash Receipts Revenue Receipts -Page 17 Less: Beginning Cash Balance included Total Available Deduct Cash Disbursed Budgeted Expenditures -Page 17 Cash Balance at December 31, 1970 Composition of Ceah Balance at December 31, 1970 The Ocean State Bank The First National Heach Bank Tofal Page 18 S 27,363 S b2,060 27,363 24,697 $ 62,060 $ 24,291 6 $ 24,296 27,764 $ 24,288 MEEK AND McLEOD-CERTIFIED PUBLIC ACCOUNTANTS CITY OF ATLANTIC BEACH, FLORIDA SEWER FUND REVENUES AND EXPENDITURES 1970 Rev@OUeS Beginning Cash Balance Collections on Sewer Assessments Interest and Miscellaneous Collections Transfer from General Fwd Total Expenditures Plans for New Sewer Plant Bond Principal Bond Interest Sewer Construction Sewer Reserve Fund Total Page 17 Estimated Acluel $ 26,735 $ 27,363 1,000 2,88b 1,000 1,812 20,000 20,000 S 47,735 ~ 62,060 Appropnelione Expenditures $ 12,271 $ 12,271 5,000 6,000 9,783 9,T83 2,728 730 17,973 $ 47.736 ¢ 27,784 MEEK AND MCLEOD-CERTIFIED IV@LIC ACCOUNTANTS CITY OF ATLANTIC BEACH, FLORIDA POLICE COURT COST FUND BALANCE SHEET December 31, 1970 ASSETS Cash in Bank (Per Below) $ 1,438 FUND BALANCE Curtent Surplus $ 1,438 CASH RECEIPTS AND DISBURSEMENTS 1970 Cash Balance at January 1, 1970 $ .0- Add: Court Costs $ 2,850 From General Fund(I) 633 3,483 Total Cash Available $ 3,483 Deduct: Remittances to State of Florida Schools and Training Cash Balance at December 31, 1970 lt~Net accumu/anon p~lor to Me eatablisbment of M/a separate /uM Page 18 $ 1,426 620 2,095 $ 1,438 MEEK AND McLEOD-CERTIFIED iUBLIC ACCOUNTANTS 1 COMMENT S GENERAL FUND General Fixed Assets -The City has not established formal property records and general FLeed assets are not reflected in this report. Operations-Revenue receipts and appropriation expenditures for the years 1970 and 1969 are summarized below on the cash basis: Revenue Received Ad Valorem Taxes Licenses Fines end Forfeitures Garbage Collection Charges Sewer Service Charges Transfer ham Water Revenue Account Transfer from Other Funds Other Receipts Total Increare 1970 1969 (Decreace) $ 96,596 $ 89,030 $ 8,666 16,738 16,433 306 40,436 43,413 (2,977) 63,679 40,782 12,797 47,827 49,801 (1,974) 48,836 80,000 (31,186) 29,600 29,500 -0- 73,874 38,878 34,996 $ 40b,184 $ 388,837 $ 18,647 Expenditures Administration Public Safety Transportation Sanitation Labor Public Works Sewer Department Parks and Recreation Capital Expenditures Emergency Expense Fund Total $ 80,938 S 76,661 $ 4,387 111,079 101,392 9,887 24,188 23,146 1,022 36,716 32,114 4,801 68,056 60,093 5,962 27,618 37,292 (9,778) 34,899 29,880 4,819 19,943 16,237 4,706 24,296 27,316 (3,020) 2,918 -0- 2,918 $ 418,324 $ 393,020 $ 26,304 Page 19 MEEK AND McLE00-CERTIFIED %lBLIC ACCOUNTANTS 1 1 1 1 1 WATER UTILITY FUNDS Fixed ASSe[5 - No reserve for depreciation on fixed assets of the water ut9ity funds is shown as the City has not established depreciation data The transfer from the Water Revenue Account to the Watez System Renewal and Replacement Fund is based on a percentage of gross water revenues, and is not a depreciation expense amount based on established depreciation data. Operations - A cash basis summary of Water Utility operations for 1970 and 1969 is presented below: Increase 1970 1989 (Decrease) Operating Income Water Charges $ 52,565 $ 61,703 $ 862 Cut-Ins and Service Chazges 4,962 2,254 2,708 Total $ 57,527 $ 53,957 $ 3,670 Operating Expenses Indvect - to General Fund $ 29,500 $ 29,500 $ -0- Duect 15,006 14,380 626 Total $ 44,506 $ 43,880 $ 626 Net Operating Income $ 13,022 $ 10,077 $ 2,945 Other Income Cigarette Tax $ b6,065 $ 53,068 E 1,997 Utility Tax 99,606 96,276 3,229 Total $ 104,570 $ 99,344 $ 6,226 Other Expense Bond Interest end Other Charges $ 4,955 $ b,253 $ (298) $ 112.637 $ 104,168 $ 8.489 Page 20 MEEK AND McLEOD-CENTIFIEO %1BLIC ACCOUNTANTS