Audit Report - 1969-19701
1
1
1
1
CITY OF ATLANTIC BEACH, FLORIDA
AUDIT REPORT
December 31, 1970
MEEK AND McLEOD-CENTIFIED PUBLIC ACCOUNTANTS
CITY OF ATLANTIC BEACH, FLORIDA
INDEX TO REPORT
December 31, 1870
Pege Number
Certificate Letter 1
General Fund 2 g
Water Aceount -Operations 8 - 12
Utility Revenue Bond FLnd 13 - 14
Sewer Fund 15 - 17
Police Court Cost Fund lg
Comments lg - 20
MEEK AND McLEOD-CERTIFIED PUBLIC ACCOUNTANTS
1
1
1
1
1
1
1
1
1
1
1
1
1
MKKK AND MfLo-oU
cE R.i EiEO euRLic nccoux.Anrs
]}50 BE>CN pW LE V4R0
IArKSONVILLE, FLORI Dd 1??e]
January 26, 1971
N x.ER YEEC. iR..crw
EM9RY L. YEE[. C RA.
GLf NN Ek LEOO.CV•
To The City Commission
City of Atlantic Beach, Florida
Gentlemen:
We have examined the balance sheets of the various funds of the City
of Atlantic Beach, Florida, as of December 31, 1970, and the related statements
of cash receipts and disbursements for the year then ended. Our examination
was made in accordance with generally accepted auditing standards, and included
such tests of the accounting records and such other auditing procedures as we
considered necessary in the c'ucumstances.
In our opinion, the attached statements, subject to the comments on
pages 18 and 19, present fauly the financial position of the City of Atlantic
Beach, Florida, at December 31, 1870, and the cash receipts and disbursements
for the yeaz then ended, m conformity with generally accepted accounting
principles applied on a basis consistent with prior years.
Reapec/tfu8y submitted,
~,¢,~R.l a.u~0 ~ ~ ~sr~
Page 1
CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
BALANCE SHEET
December 31, 1970
ASSETS
Cash on Hand and MBank -Page 3 $ 51,742
Taaes Receivable -Page 4 51,352
Paving Assessments Receivable -Page 4 160
Lot Clearing Liens Receivable -Page 4 960
Assessments for Demolition - 1968 2,460
Tote! Assets $ 106,064
FUND BALANCE
Cunent Surplus $ 51,742
Unrealized Surplus 64,322
Total Fund Balance $ 108,084
Page 2
MEEK AND MFLEOD-CERTIFIED VUe LIC ACCOUNTANTS
CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
CASH RECEIPTS AND DISBURSEMENTS
1870
Csah Balance at January 1, 1970 $ 65,515
Add: Revenue Receipts -Page 6 406,184
Total Available $ 470,fi99
Deduct: Eapenditures -Page 8 $ 418,324
Tcana[er to Police Court Coat Fund 633 418,957
Cash Babmce at December 31, 1870 $ 61,742
Composition of Ceah Balance at December 31, 1970
First National Beach Bank $ 61,642
Change and Petty Cash Funds 200
Total $ 61.742
Page 3
MEEK AND McLEOD-CERTIFIED NBUC ACCOUNTANTS
1
1
1
CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
December 31, 1970
TAXES RECEIVABLE
Real Estate
Yeu A«eed
1970 $ 28,691
1969 6,068
1968 4,271
1967 2,728
1966 2,430
1985 2,836
1964 632
1963 & Prior 1,939 $ 49,390
Personal Property
1970 Levy $ 1,372
1969 Levy 293
1968 Levy 297 1,962
Total $ 61.352
NOTE:
The axes reairehle bom RCBS Corp. for the yxo 1966.70, which
em wntested end under litidetlon, have en overpayment in exact of
$3,000 from prior yarn to he applied when the eaw u settled.
PAVING ASSESSMENTS RECEIVABLE
Year Aeaeaeed
1952 ~ 160
LOT CLEARING LIENS RECEIVABLE
Year Asemed
1970 $ 144
Ssss ~
1968 40
1967 31
1966 21
1966 64
1963 10
Total $ 360
Page 4
MEEK AND MCLEOD-CENTIFIED PUBLIC ACCOUNTANTS
1
1
1
CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
REVENUE RECEIPTS
ESTIMATED AND ACTUAL
1970
Account Fitimaled Actual
101 Ad Valorem Taxes - 1970 $ 76,800 $ 73,749
102 Ad Valorem Taaea -Prior 20,000 21,846
103 Personal Property Tax 2,100 6,712
104 Fines and Forfeitures 36,400 40,438
106 Permits 1,893 6,612
108 Electrical Franchise 28,000 28,098
107 Garbage Collections 42,000 63,679
109 Licenses 16,000 16,738
110
111 Penalties and Igterest
Miacellatteous Collectiona(1) 1,600 1,221
7,360 21,886
112 Telephone Franchise 1,600 1,623
113 Radio Service -Neptune Beach 4,200 4,200
114 Lot Cle
w
~
1
116 S. M. Se
e
.x Service Charge 400 668
118 Sewer Service Charge 46,000 47,827
117 Royal Pelme Certificate No. 8 3,000 3,300
121 74anster from W.O.M. & ft Account 29,600 29,600
122 7Yanafer from Water Revenue Account 48,836 48,836
123 Transfer fmm Unbudgeted Reaerve(2) 88,000 -0-
2006 Uncollected S. M. Tap Fee -0- 466
Total S 427,888 $ 406,184
l11
The amount inc/udes 54,300 {ar Li/e Guard Service, 57,666 Gst Ax, arM
56,332 Secondary Road money from the Ciry o/ Jeckmnvi/le.
!?IACruel receipt o/ this amount !r not re/lactM rlnce /t /r lxludsd In
the CeaM1 Sure/ur brought /onsard from Iris prior yssr.
Page 6
MEEK AND McLEDD-CERTIFIED W BLIC ACCOUNTANTa
1
CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
APPROPRIATIONS AND EXPENDITURES
1970
Account ApPropriatioeu EaPendituree
ADMINISTRATION
201 Personnel $ 32,445 $ 32,346
202-A Insurance -Building, Vehicles W/C, etc. 13,000 12,572
202-B Insurance -Life and Hospitalization 4,900 4,708
203-A Office Supplies 3,900 3,880
203$ Postage 620 020
203-0 Maintenance Contract, Xerox 996 938
204 City Hall Repave, etc. 3,600 3,694
205 Audit 1,600 1,600
200 O A S I and Expense 11,500 11,307
207 Otfice Utilities 995 949
208 Assessor 250 260
209 Advertising 1,100 1,098
210 Commissioners' Fund 900 899
212 (,Sty Managers Expense 850 839
213 Memberships 350 333
210 Professional Services 1,080 1,078
217 City Attorney 3,000 3,000
218 Commissioners' Salaries 600 600
220 House Removal 270 327
Total -Administration $ 81,966 $ 80,938
PUBLIC SAFETY
301 Personnel $ 98,710 $ 98,686
302 Uniforms 1,100 1,086
303•A Police Supplies 1,860 1,830
303-B Fire 3upphes 840 fi83
308 Jai] Meals end Supplies 1,200 1,002
307 Utilities 2,900 2,882
308 Building Maintenance 1,010 1,004
809 Radio Repair 1,000 987
311 Humane Society 900 900
312 School GYoeeing Guard 200 200
313 Office Supplies 800 800
314 Municipal dodge 1,200 1,200
316 Alternate Judge 600 600
Total Public Safety $ 111,810 $ 111,079
page B
MEEK AND MCLEDD-CEpTIFIED PUBLIC ACCOUNTANTS
1
CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
APPROPRIATIONS AND EXPENDITURES
1970
Acmun! Approprietiom %xpendiluree
TRANSPORTATION
901 Personnel $ 7,214 $ 7,195
402 Gasoline 7,900 7,874
403 Oil and Grease 745 873
404 Parts and Tires 7,150 7,025
905 Supplies 805 801
406 Shop Tools 600 600
Total -Transportation $ 24,414 $ 24,168
SANITATION
b01 Personnel $ 29,128 3 29,107
502 Landfill 8,430 5,868
603 Containers 1,350 1,198
604 Supplies 500 942
Total -Sanitation $ 39,408 $ 36,715
LABOR
601 Personnel $ 58,058 $ 66,055
PUBLIC WORKS
701 Tools and Supplies $ 1,700 $ 1,683
702 Utilities 1,600 1,590
703 Equipment Maintenance 2,900 2,877
704 Beach and Street Enda 2,500 2,492
705 Drainage 2,000 1,630
707-A Street Lights 1,300 913
707-8 Lights -Atlantic Boulevard and Mayport Rd. 6,400 6,357
709 Street Maintenance and General Street
Improvements 7,011 7,010
711 Street Signs 800 798
712 Building Maintenance 1,200 1,181
713 Sidewalks and Gutters 2,289 903
714 Schools, Training, etc. 600 582
Total -Public Works $ 30,300 $ 27,516
page 7
MEEK AND Mc LEOD-CERTIFIED PUBLIC ACDOVNTANTS
t
i
i
CITY Of ATLANTIC BEACH, FLORIDA
GENERAL FUND
APPROPRIATIONS AND EXPENDITURES
1970
Account
SEWER DEPARTMENT
801 Repairs and Replacements
802 Plant Maintenance
803 Utilities
804 Chlorine and Chemicals
805 Supplies
806 Tools
827 Transfer to Sewer Fund Certificate No. 3
828 Transfer to S D1. Sewer Fund
829 14anster to Sewer Fund
Total -Sewer Department
PARKS AND RECREATION
901 Personnel
902 Recreation Supplies
903 Tools and Supplies
904 Recreation Maintenance
905 Park Lighting
Total - Pazks and Recreation
CAPITAL APPROPRIATIONS
1002 Administration
1003-A Public Safety -Police
1007 Public Works
1009 Drainage
1012 Park Improvements
Total -Capital Appropriations
ADProprialions Ezpendilures
$ 3,600 $ 3,275
1,900 1,348
b,600 5,047
3,500 2,986
100 76
100 90
1,200 1,320
900 558
20,000 20,000
$ 35,900 $ 34,699
$ 16,493 $ 16,102
61b 614
285 284
2,106 2,104
894 839
$ 20,393 $ 19,943
$ 6,000 $ 5,980
5,000 9,929
4,100 4,073
2,785 2,498
6,815 6,815
$ 24,700 $ 24,295
1051 EMERGENCY EXPENSE FUND $ 2,950 $ 2,916
Grand Total -All Departments
Page 8
$ 927,888 $ 418,324
MEEK ANO Mc LEOD-CERTIFIED pUSLIG ACCOUNTgNTS
CITY OF ATLANTIC BEACH, FLORIDA
WATER ACCOUNTS- OPERATIONS
BALANCE SHEET
December 31, 1970
ASSETS
Cash in Bank -Page 30
FUND BALANCE
Water Revenue Aceount~l)
Water Operations Maintenance and
Repair Accounth)
Water System Renewal and Replacement Fund
Total Fund Balance
tt)Ave~/able ra• nandn to Genwal fund
Page 9
$ 23,108
$ 23.108
$ 6,074
135
16,899
MEEK AND McLEOD-CERTIFIED aUBLIC ACCOUNTANtB
1
1
1
CITY OF ATLANTIC BEACH, FLORIDA
WATER ACCOUNTS -OPERATIONS
CASH RECEIPTS AND DISBURSEMENTS
7970
Cash Balance at January 1, 1910
Add:
Revenue Receipts (Page 11)
Less ~ Budgeted Cash Balance (Water
Revenue Account)
Interest Earned
Total Cash Available
Deduct:
Budgeted Expenditures (Page 12)
Cash Balance at December 31, 1970
Composition of Cash Balance at December 31, 1970
Atlantic National Bank'
Checking Accounts
Wa[er Revenue Account $ 6,074
Water Operations, Maintenance and Repav Account 136
Water System Renewal and Replacement Fund 202
75me Certificates
Water System Renewal and Replacement Fund 18,897
Total ~ 23,108
Page 10
178,787
$ 23.108
$ 38,876
$ 179,362
17,266 $ 162,097
922 163,019
$ 201,895
MEEK AND McLEOD-CERTIFIED FVELIC ACCOVMANTS
CITY OF ATLANTIC BEACH, FLORIDA
WATER ACCOUNTS- OPERATIONS
REVENUE RECEIPTS
ESTIMATED AND ACTUAL
1970
Account Estimated A<luel
1101 Minimum Water Charges $ 38,600 $ 39,882
1102 Excess Water Charges 12,000 12,883
1103 Cutin Charges 1,600 4,344
1104 Service Charges 860 616
1106 Cigarette Taa 60,000 6b,066
1106 Utility Tax 60,000 49,606
1107 Budgeted Cash Balance 7,600 17,266
1108 Decrease in Renewal and Replacement Fund
Balance 20,000 -0-
Totals $ 180,160 $ 178.362
Page 11
MEEK AND McLEOD-CEATIFIEO PUBLIC ACCOUNTANTS
~~
1
CITY OF ATLANTIC BEACH, FLORIDA
WATER ACCOUNTS -OPERATIONS
APPROPRIATIONS AND EXPENDITURES
1970
Account Approprfaliom Eipenditurea
Operations, Maintenance, and Repairs
Indirect Costs -Paid to General Fund
1402 Administration $ 8,000 $ 8,000
1403 Transportation 3,500 3,600
1404 Labor 14,000 19,000
1408 Capital 4,000 4,000
Total $ 29,600 $ 29,600
Direct Costs
1411 Repairs and Replacements $ 7,680 $ 7,877
1412 Tank Maintenance 320 70
1413 Utilities 5,500 6,399
1414 Chemicals 1,000 974
1416 Building Maintenance 600 408
1430 Miscellaneous 500 477
Total $ 15,600 $ 16,006
Renewal and Replacement Fund
1601 New Mains, Metera, Services $ 3,600 $ 2,737
1602 Water Reservoir 88,260 68,269
1603 Emergency Water Plant b00 498
Tote] $ 72,360 $ 71,492
Fund Transfers and Other
1221 Revenue Bond Fund -Bond Principal $ 9,000 $ 9,000
1222 Bond Interest end Paying Agent Charges 4,956 4,956
1242 To General Fund 48,836 48,836
Total $ 82,790 $ 62,790
Grand Total $ 180.160 $ 178,787
Page 12
MEEK AND McLEOD-CEflTIFIED pUSLIC ACCOUNTANTS
CITY OF ATLANTIC BEACH, FLORIDA
UTILITY REVENUE BOND FUND
BALANCE SHEET
December 31. 1970
ASSETS
Cash in Atlantic National Bank -Page 14
Fixed Assets -Water System
Water System constructed since May, 1958
from proceeds of bond issue Cost
New Water Mains, Service and Meters added
from Revenue of System - Cost(1)
Total Assets
$ 230,982
$ 34,989
199,966 430,927
3 466,916
LIABILITIES AND FUND BALANCE
Utility Revenue Bonds Payable
Certificates of indebtedness Payable(2)
Selva Marina Realty Company No. 2
Total Liabilities
FUND BALANCE
Investment in Water System
Accumulated Interest Eamed on Investments
Restricted [or Debt Service
Total Liabilities and Fund Balance
(11371,491 added dur/np 1969
(~1Nat /nc/udrnp ercnxed ~ntsrest
Page 13
$ 196,000
4,700
$ 149,700
$ 281,227
8,789
28,200 318,218
$ 485,918
MEEK AHD NklE00-CERTIFIED W aIIC ACCOUNTANTS
CITY Of ATLANTIC BEACH, FLORIDA
UTILITY REVENUE BOND FUND
CASH RECEIPTS AND DISBURSEMENTS
1970
Cash Balance at January 1, 1970 $ 32,298
Add:
Transfers from Water Revenue Account $ 13,955
Interest on Savings 1,989 15,944
Total Availahle $ 48,242
Deduct
Hond Principal Paid $ 8,000
Interest and Paying Agent's Fees 6,263 13,263
Cash Balance at December 31, 3970 $ 34.989
Composition of Cash Balance at December 31, 1970
Atlantic National Bank - Cfiecking Account $ 1,835
Atlantic Nations! Bank -Time Certificate 33,154
Total $ 34.989
Page 14
MEEK AND McLEOD-CERTIFIED PUBLIC ACCOUNrANTB
1
CITY OF ATLANTIC BEACH, FLORIDA
SEWER FUND
BALANCE SHEET
December 31, 1970
ASSETS
Cash m Banks -Page 16
Uncollected Sewer Assessments
Sewer Construction Costs
Uncollected Selva Marina Tap Fees
Less: Amount due Selva Marina Realty Co
Total Assets
$ 24,296
16,857
696,960
$ 780
264 496
$ 737,109
LIABILITIES AND FUND BALANCE
General Obligation Bonds Payable $ 260,000
Certificates of Indebtedness Payablell)
Selva Marine Realty Co No 1 $ 18,697
Interstate Contracting Company No 3 9,435 28,132
Fund Balance
Govenunent Gent $ 87,094
Special Assessments 330,098
Revolving Fund 81,786 468,977
Total Liabilities end Fund Balance $ 737,108
1110oet not inUUtle ecvuetl ~nterert
Page 16
MEEK AND McLE00-CERTIFIED PUBLIC ACCOUNrANTs
1
1
1
1
1
CITY OF ATLANTIC BEACH, FLORIDA
SEWER FUND
CASH RECEIPTS AND DISBURSEMENTS
1970
Cash Balance at January 1, 1970
Add Cash Receipts
Revenue Receipts -Page 17
Less: Beginning Cash Balance included
Total Available
Deduct Cash Disbursed
Budgeted Expenditures -Page 17
Cash Balance at December 31, 1970
Composition of Ceah Balance at December 31, 1970
The Ocean State Bank
The First National Heach Bank
Tofal
Page 18
S 27,363
S b2,060
27,363 24,697
$ 62,060
$ 24,291
6
$ 24,296
27,764
$ 24,288
MEEK AND McLEOD-CERTIFIED PUBLIC ACCOUNTANTS
CITY OF ATLANTIC BEACH, FLORIDA
SEWER FUND
REVENUES AND EXPENDITURES
1970
Rev@OUeS
Beginning Cash Balance
Collections on Sewer Assessments
Interest and Miscellaneous Collections
Transfer from General Fwd
Total
Expenditures
Plans for New Sewer Plant
Bond Principal
Bond Interest
Sewer Construction
Sewer Reserve Fund
Total
Page 17
Estimated Acluel
$ 26,735 $ 27,363
1,000 2,88b
1,000 1,812
20,000 20,000
S 47,735 ~ 62,060
Appropnelione Expenditures
$ 12,271 $ 12,271
5,000 6,000
9,783 9,T83
2,728 730
17,973
$ 47.736 ¢ 27,784
MEEK AND MCLEOD-CERTIFIED IV@LIC ACCOUNTANTS
CITY OF ATLANTIC BEACH, FLORIDA
POLICE COURT COST FUND
BALANCE SHEET
December 31, 1970
ASSETS
Cash in Bank (Per Below) $ 1,438
FUND BALANCE
Curtent Surplus $ 1,438
CASH RECEIPTS AND DISBURSEMENTS
1970
Cash Balance at January 1, 1970 $ .0-
Add:
Court Costs $ 2,850
From General Fund(I) 633 3,483
Total Cash Available $ 3,483
Deduct:
Remittances to State of Florida
Schools and Training
Cash Balance at December 31, 1970
lt~Net accumu/anon p~lor to Me eatablisbment of M/a separate /uM
Page 18
$ 1,426
620 2,095
$ 1,438
MEEK AND McLEOD-CERTIFIED iUBLIC ACCOUNTANTS
1
COMMENT S
GENERAL FUND
General Fixed Assets -The City has not established formal property records and general
FLeed assets are not reflected in this report.
Operations-Revenue receipts and appropriation expenditures for the years 1970 and 1969
are summarized below on the cash basis:
Revenue Received
Ad Valorem Taxes
Licenses
Fines end Forfeitures
Garbage Collection Charges
Sewer Service Charges
Transfer ham Water Revenue Account
Transfer from Other Funds
Other Receipts
Total
Increare
1970 1969 (Decreace)
$ 96,596 $ 89,030 $ 8,666
16,738 16,433 306
40,436 43,413 (2,977)
63,679 40,782 12,797
47,827 49,801 (1,974)
48,836 80,000 (31,186)
29,600 29,500 -0-
73,874 38,878 34,996
$ 40b,184 $ 388,837 $ 18,647
Expenditures
Administration
Public Safety
Transportation
Sanitation
Labor
Public Works
Sewer Department
Parks and Recreation
Capital Expenditures
Emergency Expense Fund
Total
$ 80,938 S 76,661 $ 4,387
111,079 101,392 9,887
24,188 23,146 1,022
36,716 32,114 4,801
68,056 60,093 5,962
27,618 37,292 (9,778)
34,899 29,880 4,819
19,943 16,237 4,706
24,296 27,316 (3,020)
2,918 -0- 2,918
$ 418,324 $ 393,020 $ 26,304
Page 19
MEEK AND McLE00-CERTIFIED %lBLIC ACCOUNTANTS
1
1
1
1
1
WATER UTILITY FUNDS
Fixed ASSe[5 - No reserve for depreciation on fixed assets of the water ut9ity funds is shown as
the City has not established depreciation data The transfer from the Water Revenue Account to
the Watez System Renewal and Replacement Fund is based on a percentage of gross water
revenues, and is not a depreciation expense amount based on established depreciation data.
Operations - A cash basis summary of Water Utility operations for 1970 and 1969 is presented
below:
Increase
1970 1989 (Decrease)
Operating Income
Water Charges $ 52,565 $ 61,703 $ 862
Cut-Ins and Service Chazges 4,962 2,254 2,708
Total $ 57,527 $ 53,957 $ 3,670
Operating Expenses
Indvect - to General Fund $ 29,500 $ 29,500 $ -0-
Duect 15,006 14,380 626
Total $ 44,506 $ 43,880 $ 626
Net Operating Income $ 13,022 $ 10,077 $ 2,945
Other Income
Cigarette Tax $ b6,065 $ 53,068 E 1,997
Utility Tax 99,606 96,276 3,229
Total $ 104,570 $ 99,344 $ 6,226
Other Expense
Bond Interest end Other Charges
$ 4,955 $ b,253 $ (298)
$ 112.637 $ 104,168 $ 8.489
Page 20
MEEK AND McLEOD-CENTIFIEO %1BLIC ACCOUNTANTS