Planning and BuildingI
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Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
1998-1999 1999-2000 2000-2001 2001-2002 (Decrease)
Revenues:
General Fund Resources 224,900 262,025 354,285 443,06{ 88,776
C.D.B.G. 83,971 75,028 334,072 156,253 (177,819)
Tree Protecilon 825 4,392 3,000 3,000 0
Total Revenues 309,696 341,445 691,357 602,314 (89,043)
Expenaes:
Planning and Zoning 92,093 94,879 92,632 124,511 31,879
C.D.B.G. 83,971 74,866 334,072 157,050 (177,022)
Building 132,807 167,146 261,653 318,550 56,897
Mayport Improvement 3,634 0 0 0 0
Tree Protec0on 0 4,886 20,783 0 (20,783)
Total Expenses 312,505 341,577 709,140 600,111 (109,029)
Resource Allocation:
Personal Services 177,012 186,459 286,103 353,361 67,258
Operating Expenses 63,233 94,419 251,715 97,150 (154,565)
CapitalOuday 72,260 60,699 171,322 149,600 ~ (21,722)
Transfers
Total Resource Allowtlon: 312,505 341,577 709,140 600,111 (109,029)
Summary of Authored Positions
Allowtlon 2000.2001 2001-2002
Planning and Zoning
Community Development Director 1.00 1.00
Permits Clerk 0.50 0.50 0.50
' 1.50 1.50
Community Development Block Grant
Recreation Coordinator
. Position funded with C.O.B.G. but shown in Parks and Recreation
Building
Building Offidal
Deputy Building Offidal
Painter II
Painter 1
Permits Clerk
Total
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
0.50 0.50 0.50
4.50 4.50
6.00 6.00
60
Planning and Zoning
Code: 001-1005-515
'.
Purpose:
The Plamiing and Zoning Department ensures development proposals and permit applications
comply with zoning codes, regulations and standards set forth by the City and other regulatory
bodies, reviews construction plans relating to the issuance ofconstruction-related permits, _
performs inspections at various stages of construction, and investigates complaints, enforces
code requirements related to zoning and the City's tree ordinance, and performs special studies
as requested by the Mayor and Commission or City Manager. .-.
Key Objectives:
• Complete revision of Zoning Code Amendment
• Complete revision of comprehensive plan up-date
• Digitize zoning, land use and flood plain maps and aerial photos for integration with the GIS
system
• Develop and implement plans to redevelop the Mayport Road comdor, a recreation master
plan and a plan for family b~7ce paths -'
Issues, Trends and Highlights:
• Worked with Parks and Recreation on CDBG grants
• Assisted in completed ofZoning Code revision by Community Development Boazd
Workload Data
Activity Est. F]'-01 F1'-00 FY-99
Permits Reviewed and Issued 1,801 1,728 1,548
Plan Reviews 362 330 300
Inspections 362 330 400
i
6'-
General Fund
Planning and Zoning
PERSONALSERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
HeaOh and LHe Insurance
Worker and Unemploy Camp
Sub•Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Corbett Services
Local TnvN
Communications
Postage
Utildies
Rentals and Leases
tnsurance
Repair and Maintenance
Printing and PuD6shing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charyes
Total Operating Ezpensea
CAPRAL Ol1TLAY
LarM
Buildups
Infrastructure Improoements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Pdnarpal
Interest
Other
Aetual Actual Estimate Budget Increase
1998.1999 1999-2000 2000.2001 2001-2002 _(Oaerease)
80,167 62,741 47,000 67,081 20,081
1,022 921 250 600 350
1,016 2,407 12,500 150 (12.350)
82,207 66,069 59,750 87,831 8,081
4,642 4,889 4,571 5,189 618
7,701 7,238 7,409 7,489 60
2,813 3,181 4,008 9,488 5,180
210 215 250 314 64
15,166 15,553 16,238 22,460 6,222
77,377 81,822 75,888 90,291 14,303
2,500 12,500 ~ 10,000
305 5,000 5,000
50 50
1,105 1,177 900 1,400 500
100 111 250 250 0
377 175 200 200 0
1,M2 2,074 2,900 2,900 0
52 60 100 100 0
306 450 450 500 50
311 121 297 35D 53
163 154 350 1,550 1,200
7,698 _ _ 8,945 6.897 9,420 723
11,859 13,257 18,844 34,220 17,576
2,861
2,881 0 0 0 0
Total Dsbt Ssrviee 0 0 0 0 0
TRANSFERS
To
To
Total Tnnsfent
DMSION TOTALS
0 0 0
92,093 94,879 92,632
0 0
1 31,879
62
Community Development Block Grant Fund
Code: 110.1005-515
Purpose:
To provide funding for community development improvement within the City limits of Atlantic
Beach. Funding is awarded by the Federal Government through the interlocal agreement with the j
City of Jacksonville. Legislative requirements of Title 24 HUD, part 85 apply to monies expended
for this program _
Key Objectives:
• Rehabilitation of Owner Occupied • Installation of sewer on Church Road i
Homes
• Continue septic tank abandonment
• Continue funding ofPart-time program
Recreation Coordinator for Donner
Community Center
~~
Issues, Trends, Highlights:
• Due to"the success of this program, it is budgeted every year, after preliminary approval
from the City of Jacksonville Community Development Department
The presence of this program has proven to be very efleMive in reducing criminal activity
within the serviced neighborhoods and in improving community relations, as well as
improving living conditions for many elderly and low income residents
Workload Data:
• This funding is administered by the Community Development Duector. Status and
expense reports are filed monthly, along with a request for reimbursement of funds
expended. The use of these funds requires the City to have an annual audit performed,
verifying grant compliance and the accuracy of information reported.
6;
Community Development Block Grant
Combined Summary of Revenues and Expendkures
Cash Forward
Revenues
Gram Proceeds
Transfer from General Fund
Total Rsveunee
Other Flnanting Sources
ToGI Resources .
E:pendttures
C.D.B.G. Programs
DMSION TOTALS
ONer Flnanting Uses
Ending Cash
Total E:psnses and Cash
Resource AIIouUon
Personal Services
Opera0np E~enses
Capital Outlay
Debt Service
Transfers
Actual Actual Estimate Budget Increase
1998.1999 1999.2000 2000-2001 2001-2002 (Deeraale)
0 0 0 0 0
83,971 75,028 334,072 156,253 (177,819)
797 797
83,971 75,026 334,072 167,050 (177,OZZ)
83,971 75.028 334,072 157,050 (177,022)
83,971 74,868 .334,072 157,050 (177,022) i
83,971 74,866 334,072 157,050 (177,022)
162
0 0 0 O 0
83,971 ~ 75,028 331,072 157,050 (177,022)
11,371 12,335 41,393 30,000 (11,993)
3.201 3,800 143,187 18,550 (126,637)
69,399 58,731 119,492 110,500 (38,992)
0 0 0 0 0
0 0 0 0 0
63,971 74,866 334,072 157,050 (177,022)
Community Development Block Grant
Divisional Expenditures
Actual Actuai Estimate Budget Increase
1998-1999 1999-2000 2(100-2001 2001-2002 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Hea0h and L8e Insurance
W orker and Unemploy Camp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
fowl Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertrsing end Promotions
ONer CurteM Cfurryes
Office Supplies
Operating Supplies
Books, Training, Memberships
Aid to Primrate Citizens
Total Operating Ezpenses
CAPRALOUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
IMeresl
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DMSION TOTALS
9,416 9,890 31,298 21,840 (9,458)
600 (600)
246 500 842 342
8,118 10,138 32,398 22,882 (9,716)
709 765 2,479 1,747 (732)
3,168 (3,168)
739 850 1,817 3,923 2,106
507 584 1,531 1,648 117
1,955 2,199 8,995 7,318 (1,877)
11,371 12,338 41,393 30,000 (11,393)
239
937
264
450
3,800 2,500
(2,500) I
1,311 2,687 (2,687)
5,550 5,550
138,000 11,D00 (127,000)
3,201 3,800 147,187 16,560 (126,637)
86,000 96,000
69,399 58,731 149,492 10,200 ~ (139,292)
4,300 4,300
69,399 58,731 149,492 110,500 (38,992)
0 0 O 0 0
0 0 0 0 0
83,971 74,868 334,072 157,050 (177,022)
6~
Building
Code:001-1008-524
Purpose:
The Building Department is responsible for ensuring development proposals comply with caning
codes and ordinances, regulations and standards set forth by the City and other regulatory bodies.
Also, the department reviews bu0ding plans and oversees the City permit issuance process, performs
prompt and thorough inspections at various stages of construction, and investigates complaints and
enforces building code violations.
Ivey Objectives:
• Maintain certification program
• Improve Insurance Service Organization
Rating from 4 to 3
• Review and adopt 2000 State Building
Code
• Maintain review/uLSpection program
of City owned property
Issues, Trends and Highlights:
• Adding position for Deputy Budding
O$icial
• Coordinate with Public Works inspecting
sewer/water systems
• Review and evaluate budding permit
fees
• Pursue condemnation program of
identified locations
• Increase public awareness of building
code
• Inspections/Reviews ofCommunity
Development Block Grant Properties
• Building maintenance program to create
scheduled painting for all City struMures
and other anertenances
Workload Data .,
Activity Est. FY-Ol F7'-00 FY-99
Permits Reviewed and
Issued 1,808 1,728 1,720
Plan Reviews 345 327 268
Inspections 2,840 2,556 2,449
66
General Fund
Building
PERSONAL SERVCES
wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Bene0ts
FICA
Pension
Health and Life Insurance
Worker and Unempby Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communica0ons
Postage
Utilities
Rentals and Leases
Insurance
Repair and Maintenanu
PdnSng and Publishing
Advertising and Prame0ons
Other Current Charges
ONce Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPRAL Ol1TLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Er•uipment
Total Capital OuWy
DEBT SERVICE
Principal
Interest
Other
Total Debt Servics
TRANSFERS
To
To
Total Transfers
DMSION TOTALS
Actual Actual Estimate Budget Increase
1998-1999 1999-2000 2000-2001 2001-2002 (Decrease)
83,338 66,046 110,000 156,755 48,755
858 252 1,000 1,000 0
4,655 5298 5,100 4,050 (1,050)
68,849 71,596 116,tOD 161,805 45,705
4,987 5,153 8,882 12,378 3.496
8,105 7,620 17,748 16,482 (1,264)
2,819 3,218 14,594 28,249 13,655
3,708 4,915 11,100 14,156 2,756
19,119 20,906 52,822 71,265 18,647
88,268 92,502 168,722 233,070 64,748
400 500 500
29,070 52,721 30,000 5,D00 (25,000)
61 61 100 100 0
924 1,938 1,900 1,900 0
34 100 100 0
1,649 3,323 8,200 6,375 175
1,044 283 2,606 2,700 94
1D 37 100 100 0
568 776 650 800 150
810 1,792 10,050 6,000 (4,050)
1,538 1,046 3,200 3,200 0
8,631 10,699 14,195 17,605 3.410
44,579 72,678 71,101 46,380 (24,721)
15,000 19,900 4,900
_ 1,968 6.830 19,200 12,370
0 1,868 21,830 39,100 17,270
0 0 0
0
0 -
0 O 0 O 0
E~
r
Mayport Waterfront Partnership Grant Fund
Code: l l 1-1005-515
Purpose:
r This was a partnership between the City of Jacksonville and the City of Atlantic Beach. Both cities
supported the revitalization of the ViTL1ge of Mayport and AIA Condor, an historic fishing,
recreation, and business area, to encourage good economic and residential growth. The Waterfronts
Florida Partnership designated the V~11age of Mayport as one of the three initial Florida Working
Waterfront Communities to participate in the Waterfronts Program With joint participationbetween
the cities, a partnership was formed called the "Mayport Waterfront Partnership". This partnership
C was designated the official agency to represent the area in the State Waterfront Program, to develop
plans to encourage beautification and beneficial commercial and residential development.
Key Objectives:
• Revitalize the Village of Mayport and AlA corridor
C
• Bring a sewer system to the Village of Mayport
Issues, Trends, Highlights:
• The City assisted the partnership with administration of a S 10,000 grant received from the
State to make necessary improvements to a budding located on AlA in Mayport. This
building is used as the o$'ice for the program director, a meeting place for the Mayport
Waterfront Partnership, and an information center. The primary purpose of the grant request
was to create a visual and physical presence in the Village of Mayport that would bring
recognition and enhancement to the project area.
• Final disbursement of these initial gent monies was made in fiscal year 1498!1999. This
program will no longer be provided by the City of Atlantic Beach, as future grant awards
. , related to this endeavor will be received and administered by the City of Jacksonville.
• Details of the contract between the City of Atlantic Beach and the JEA to bring a sewer
system to the VALzge of Mayport were finalized. The main sewer line has been installed by
the JF-A, and it is connected to the City's Buccaneer Sewer Plant. Service lines are cun; ently
being installed by the JF.A.
Workload Data:
• Fund expenditures were requested by an officer of the Mayport Waterfront Partnership and
reviewed and approved for grant compliance and payment by the City of Atlantic Beach
through the Planning and Zoning Department.
68
J
Mayport Waterfront Partnership Grant Fund
Combined Summary of Revenues and Expendkures
Cash Forward
Revenues
Grant Proceeds
Total Reveunes
Other Financing Sources
Totat Resources
Expendituros
Contrail Services
OperoBng supplies
DMSION TOTALS
Other Financing Uses
Ending Cash
Total Expenses and Cash
Resource Ailoeation
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Tronsters
Actual Actual Estimate Budget Increase
1998-1999 1999-2000 2000-2001 2001-2002 (Decrease)
3,634 0 0 0 0
0 0
3.634 0
0 0 0
0 0 0
2,654
1,080
3,63! ~ 0 0 0 0
0 0 0 0 O I
3,634 0 0 0 0
3.634
7,634 0 0 0 0
l ' ~ Tree Protection Fund
r- Code: 112-1005-537
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances governing
protected trees and landscaping requirements. Funding sources wi71 include contn'butions,
~" donations, and permit proceeds for tree removal and site clearings (mitigation). The funds generated
aze to be used for planfing of trees within the City of Atlantic Beach The Beautification
Coordinator handles the management of these funds.
Key Objectives:
(' To promote the health, safety, welfare and general well-being of the citizens of Atlantic
t Beach, through the preservation of natural plant communities, the installation of
r landscaping, and the protection of trees on public and private property
` • • To promote the conservation of energy and limited freshwater resources by encouraging
_ the planting of natural or cultivated areas and planting trees
t • To promote and improve the aesthetic integration of natural and man-made environments
in order to reduce the harmful effects of development and use on vegetation; and,
thereby, improve the qualify of life through the abatement of noise, glare, dust, and air
pollution
Issues, Treads, Highlights:
• Use 52,000 tree mitigation funds annually to re-establish canopy on private property
through Beautification Committee tree giveaway program
• Historical Trees Ordinance to be completed in FY 2001-2002
r • Trees planted on Seminole Road. Reseazching other areas for planting
l:
Workload Data:
l . • These funds aze requested through the City Commission as projects arise and meet the
requirements of the ordinance. They are priman7y expended under the recommendations of
the Tree Conservation Board, the Beautification Advisory Committee, and the City Manager.
The past use of this fund has been minimal, but should increase some as the knowledge of
the uses and size of the fund grows.
1.
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Tree Protection Fund
Combined Summary of Revenues and Expendkures
Actual Actual t-sUmate Budget Increase
1998-1999 7999-2000 2000-2001 2001-2002 (Decrease)
CasA Forward 21,478 22,303 22,009 3,226 (18,783)
Revenues
Tree Mitigation Proceeds 825 4,392 2,000 3,000 1,000
Total Reveunes 825 4,792 2,000 3,000 1,000
Other Financing Sources
Total Resources 22.303 26,695 24,009 6,226 (17,783)
Expenditures
Contract Services 3,740 20,783 (20,783)
Opera0ng supplies 946
DMSION TOTALS 0 4,686 20,783 0 (20,783)
i ONerFlnancingUses '
Endtng Cash 22,303 22,009 3,226 6,226 3,000
ToWI E:penses and Cash 22,303 26,695 24,009 6,226 (17,783)
Resource AIIowUon
Personal Services 0 0 0 0 0
ODerating Expenses 0 4,686 20,783 0 (20,783)
CapBal Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
0 4,686 20,783 0 (20,783)
.-.
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