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Audit Report - 1965-19661 CITY OP ATLANTIC BEACH, FLDRIDA AUDIT RePDRT December 31, 1966 TY[OH AND M[[K - COIII/1[D ~D[LIC ACGOYNTANT[ 1 1 CITY OF ATLANTIC BEACH, FLORIDA INDEX TO REPORT December 3l, 1966 Certificate Letter Genersl Fund Special Sewee 11 Emergency Fund Na ter Actoun[ - Opera [Iona Utility Revenue Bond Fund Sewer Fund Comnen[s Page Number 1 2 - 8 9 - 10 11 - 14 LS - 16 17 - 19 20 - 2l Tt~sos .l~n Dlxsx CEp TIFIEO PVBLIG • CCOUNTI~NT$ 120 pE..CN pOU LEV1a0 L ra.o a. u.. 7. Ywamw Senuary 16, 1967 .ie...c .EOO. c.o •.. cEeace .. e.o....._ ~ a.w To The City Commission City of Atlantic Beach, Florida Gentlemen: We have examined the balance ehee [s of [he various funds of the City of Atlantic Beach, Florida, as of December 31, 1966, and [he related s[a cements of cash receipts and disbursements for the year then ended. Our examination was made in accordance with generally accepted auditing standards, and included such tests of [he accounting records and such other auditing procedures as we considered necessary in [he circumstances. In our opinion, the attached statements, subject to the comments on pages 20 and 21, present fairly the financial position of tfie City of Atlantic Beach, Florida, a[ December 31, 1966, and [he cash receipts and disbursements for [he year [hen ended, in conformity with generally accepted accounting pr Lncip les applied on a basis cons is Cent with prior years. Respectfully subm i[ted, o'"~rrJot.J a,u~ 'rl~ ewe 1 1 t 1 w CITY OF ATLANTIC BEACN, FLORIDA GENERAL FUND BALANCE SHEET December 31, 1966 ASSETS Cash on Hand and in Bank - Pege 3 Taxes Receivable - Page 4 Paving Assessmen[s Receivable - Page 4 Lot CLearing Liens Receivable - Page 4 Due from Emergency Seava 11 Fund - Page 9 To[el Aeseta LIABILITIES AND FUND BALANCE Refundable Contractors' Deposits Pund Belence Curren[ Surplus linrea lazed Surplus Total Liabilities and Pund Balance Pege 2 $ 67,533.89 31,253.19 1,832.75 640.26 2.322.56 $ 103,582.65 $ 1,100.00 $ 66,433.89 36,048.76 102.482.65 $ 103,582.65 T'aON ANO M[b( -C[IITIII[O /YaIIC A00011MANTa 1 1 1 1 CITY OF ATLANTIC BEACN, FLORIDA GENERAL FUND CASH RECEIPTS AND DISBURSEMENTS 1966 Cash Balance at Januarv 1. 1966 Add: Revenue Receipts - Page 5 Total Available Deduct: Expenditures - Page 8 Cash Balance at December 31. 1966 Composition of Cash Balance et December 31, 1966 First National Beach Benk Change Fund Total Pa e3 $ 52,347.38 318.210.72 S 370,558.10 303,024.21 $ 67,533.89 $ 67,433.89 100.00 $ 67,533.89 1 1 CITY OF ATLANTIC BEACH, FLORIDA GENERAL FUND December 31, 1966 TA%ES RECEIVABLE Year Asseeaed 1966 $ 21,256.35 1965 5,558.89 1964 1,350.29 1963 956.14 1962 497.79 1961 278.95 1960 169.02 1959 215.77 1958 136.75 1957 88.28 1956 and Prior 666.45 Old Seawall Levy 76.51 Total $ 31,253.19 PAVING ASSESSMENTS RBCEIVABLE Year Asaessed 1961 $ 1,615.25 1955 67.50 1952 150.00 Total ~ LOT CLEARING LIENS RECEIVABLE year Asaessed 1966 $ 203.00 1965 297.66 1963 139.60 Total $ 640.26 Pana 4 TY[ON AMD M[[K - C[IIT111[D •w/LIG ACCWMTANT/ i 1 1 1 I' 1 1 CITY OF ATLANTIC BEACH, FLORIDA GENERAL FUND REVENUE RECEIPTS ESTIMATED AND ACTUAL 1966 Account 101 102 103 104 105 106 107 108 110 111 112 113 114 115 116 117 118 120 121 122 Ad Valorem Taxes - Curren[ Year Ad Valorem Taxes - Prior Years L icenaea Pines and Parfeiturea Pem~i is R lectr£cal Pranch ise Garbage Collection Street Paving Assessments Pena 1[Sea and Interest Misce llaneoua Collections Telephone Franchise Radio Service - Neptune Beach Lot Clearing S. M. Sever Charges Sever Service Charges Royel Pe lms Sever Service Charges 03 Roye1 Palma Bever Service Chergea 04 Contractor's Deposit (Net) Transfer from N.O.M. 6 R. Account Transfer from Water Revenue Account E s[imated Actual Total P9Ae $ $ 58,505.00 $ b0,001.41 30,000.00 20,495.21 15,000.00 15,570.00 20,000.00 21,636.50 3,000.00 1,312.80 10,500.00 16,859.24 36,000.00 35,024.60 400.00 199.50 600.00 910.65 2,500.00 457.71 1,000.00 526.72 3,000.00 3,000.00 1,000.00 766.93 200.00 306.70 36,000.00 37,957.75 2,500.00 2,813.75 5,000.00 3,941.25 100.00 -0- 24,700.00 24,700.00 55,700.00 71,700.00 $ 305,705.00 $ 318,210.72 rrwa wwo raax - carvm...~,.~ .~ ............-. CITY OF ATLANTIC BEACH, FLORIDA GENERAL FUND APPROPRIATIONS AND E%PENDITURES 1966 Account Aooroor ietions Exoendl[urea ADMINISTRATION 201 Personnel $ 26,720.00 $ 26,567 .88 202 All Insurance 13,000.00 12,131 .76 203 Office Supplies 4,006.00 3997 .43 204 City Nall Repe irs 520.00 517 .86 205 Audit 1,400.00 1400 .00 206 OAST end Expense 7,300.00 7,164 .27 207 Office Utilities 600.00 796 .67 208 Assessor 2,400.00 2,400. 00 209 Advertising 925.00 906. 06 210 Commissioners Pund 800.00 685. 90 212 City Manager Expenee 225.00 191. 73 213 Memberships •300.00 275. 75 215 City Nell Janitorial Expense 380.00 345. 43 Total - Adminie[ration $ 58,775.00 $ 57,360.74 PUBLIC SAFETY 301 Personnel $ 70040.00 $ 69,808. 20 302 Uniforms 1,660.00 1,416. 49 303 - A Police Supplies 995.00 984. 27 303 - B Pire Supplies 600.00 _ 662. 9L 305 Red Croee Life Saving 100.00 100. 00 306 Jeil Meals end Supplies 730.00 675. 27 307 Utilities 2,240.00 2,239. 79 308 Building Mafncenence 500.00 487. 12 309 Radio Repa Lr 1700.00 1668. 60 310 Schools and Training Progrsm 515.00 507. 85 311 Humane Society 900.00 900. 00 312 School Crossing Cuard 200.00 200. 00 313 Office Supplies 400.00 363. 76 Toeal - Public Safety $ 80,470.00 9 79,914.26 Pala 6 rY WN AND N[[R - CFR tI I,[n NRL,t~ ~„~nuu~~u~~ 1 1 1 CITY 0£ ATLANT LC BEACH, FLORIDA GENERAL FUND APPROPRIATIONS AND EXPENDITURES 4966 Account ApprOpL iations Expenditures TRANSPORTATION 401 Personnel S 5,605. 00 $ 5,604. 42 402 Gasoline 6,250. 00 6,246. 35 403 Ofl and Grease 700. 00 552. 47 404 Parts end Tires 7,450. 00 7,325. 48 405 Supplies 650. 00 641. 53 406 Shop Tools 800. 00 765. 90 Total - Transoorta[ion $ 21,455. 00 $ 21,136. 15 SANITATION 501 Personnel S 20,560. 00 $ 20,329. 50 502 Garbage Disposal 2,300. 00 2,223. 27 503 Containers 3,454. 36 3,453. 92 504 Supplies 590. 00 571. 06 Total -Sanitation $ 26,904. 36 $ 26, SJ7. 75 LABOR 601 Personnel $ 41,545. 00 $ 41,146.94 PUBLIC WORKS 701 Tools and Supplies $ 1,150. 00 $ 1,125. 30 702 Utilities 1,400. 00 1,357. 49 704 Beach and Street Ends 1,000. 00 944. 23 705 Drainage 2,500. 00 2,431. 86 708 Street Resurfating 11,800 .00 11,555 .72 709 S[ree[ Ma in [enence 4,000 .00 3,970 .42 710 Engineering Service 50 .00 27 .00 711 S[zeet Signs 700 .00 658 .91 712 Building Ma intenence 550 .00 534 .30 Total - Public Norks $ 23,150.00 S 22.605 .23 PeRe 7 TY[ON AMa M[[[ - C[RTI[I[O NBLIC ACCOUNTANT[ 1 i 1 CITY OF ATLANTIC BEACH, FLORIDA GENERAL FUND APPROPRIATIONS AND EXPENDITURES 1966 Account ADDrooriations Ekoendi[ures SEWBR DEPARTMENT 801 Repairs end Replacements $ 3,000 .00 $ 3,863 .20 802 Plant Maintenance 1,000 .00 1,991 .72 803 Uti Litiea 3,300 .00 3,136 .32 804 Chlorine and Chemice le 4,200 .00 4,186 .38 805 Supplies 200 .00 196 .43 806 Tools 200 .00 198 .11 826 Transfer to Water Revenue Account Certificate 7J4 1,600 .00 1,564 .50 827 Tzensfer [a Sewer Fund Certificate 713 1,200 .00 1,125 .70 826 Transfer [o S. M. Sewer Fund 200 .00 306 .70 Tocal - Sewer Deoertment $ 14,900.00 $ 16,569.06 PARXS AND RECREATION 901 Personnel $ B, 575 .00 $ 8,538. 10 902 Recreation Supplies 600 .00 565. 75 903 Tools and Supplies 270 .00 263. 85 904 Recreation Construction 1,700 .00 1,689. 92 905 Park Lighting 730 .00 709. 15 Total - Parks end Recreation $ 11.875 .00 $ 11,766.77 CAPITAL APPROPRIATIONS 1002 Administration $ 600 .00 $ 596. 74 1003 - A Public Safety - Police 3,025 .00 3,005. 26 1003 - B Public Safety - Fire 2,900 .00 2,328. 81 1005 Sanitation 13,765 .64 13,760. 55 1007 Public Works 4,400 .00 4,390. 00 1011 Screec Lights 908 .00 908. 00 1012 Perk Improvements 1,000 .00 957. 95 To[el - Ceoital Imazovements $ 26.598 .64 $ 25,947. 31 1051 EMERGENCY EXPENBE PUND $ 32.00 $ -0- Grand Total - AL1 Deoartmenca $ 305,705. 00 $ 303,024.21 Paae g TYION I1ND N[CR - LOITIII[D IUYLIL ALCW NrAM! 1 1 CITY OF ATLANTIC BEACB, FLORIDA SPECIAL SEAWALL EMERGENCY FUND BALANCE S!ffiET December 31, 1966 ASSETS Asaeasments Due From Abutting Property Owners - Pege LO Funds To Be Provided Total Assets LAB ILITIES Due General Pund Note: No activity durin8 year. Pee 9 - C W1111co Nsuc ACEOYMAMTe $ 2053.79 268.77 S 2,322.56 $ 2,322.56 CITY OF ATLANTIC BEACN, FLORIDA SPECIAL SEAWALL EMERGENCY FUND DEL LNQUE NT SEAWALL EMERGENCY ASSESSMENTS December 31. 1966 Sandbagging and Property Owner Rip-RaDPing Tie-Backs Total (1) Elizabe [h Payne $ 180.80 $ 86 .50 $ 267 .30 La lla J. Pe lot 180.80 86 .50 267 .30 Glover Weiss L80.80 86. 15 266 .95 Drewey S[ynchomb 75.85 334. 54 410 .39 Es [ate of P. M. Clarkson 150.85 33. 60 184 .45 Anne R. Rodgers 30.80 268. 90 299 .70 R. S. Towers 150.85 33. 60 184. 45 Daughtry Towers 150.85 22. 40 173. 25 Total $ 1,101.50 $ 952. 19 S 2,053. 79 (1)Does not include accrued interest et 87> per annum since June 25, 1948 PeKe 10 TY[ON AND M[Q - C[aTlilro ~u[ue ~e~~wmvw~ CITY OF ATLANTIC BEACH, FLORYDA WATER ACCOUNTS - OPERATIONS BALANCE SHEET December 31, 1966 ASSETS Cash in Bank - Page 12 PUNU BALANCE Water Revenue Account~l~ Ne [er Operations, Maintenance and Repair Accoun[~1) Wa [ez System Aenevel and Replacement Pund To [al Fund Balance ~l~AVeilab le for transfer to General Fund Page I1 $ 13,082,76 $ 1448.56 134.51 11,499.69 $ 13,082.76 rrwx ~xa xieR - crannro CITY OF ATLANTIC BEACH, FLORIDA WATER ACCOUNTS - OPERATIONS CASH RECEIPTS AND DISBURSEMENTS 1966 Cash Balance a[ January 1, 1966 Add: Revenue Receipts - Pege 13 Total Available Deduct: Budgeted E:cpenditures - Page 14 Less - Increase in Renewal and Replacement Pund Balance included thezeln Cesh Balance et December 31, 1966 COa1DO8ition of Cash Balance a[ December 31, 1966 Atlantic National Bank: Water Revenue Account We ter Operations, Maintenance and Repair Account Water System Renewal and Replacement Pund Total Pa a 12 $ 10,802.83 130.019.57 S 140,822.40 $ 130,083.54 (2,343.90) 127.739.64 S 13,082.76 $ 1,446.56 134.51 11,499.69 $ 13,062.76 TY[ON aND Y[UI - COITIFI[D Ia aLIC IICCOUNTaNf[ CITY OF ATLANTIC BEACH, PLDRIDA WATER ACCOUNTS - OPERATIONS REVENUE RECEIPTS ESTIMATED AND ACTUAL 1966 A<count 1101 Minimum Ne ier Charges 1102 Excess Water Charges 1103 Cui-In Charges 1104 Service Charges 1105 Cigarette Tax 1106 U[iiity Tax Totals Pe¢e 13 Estimated Actual $ 35,000.00 $ 35,045.25 9,500.00 8,974.25 2,500.00 2,301.50 650.00 557.00 40,500.00 48,527.44 34,550.00 34,614.13 $ 122,700.00 $ 170,019.57 TY[ON AMD N[IX - C{IITIII[D iY[lID ACCOUNTANT/ 1 1 1 1 1 1 CITY OF ATLANTIC BEACH, FLORIDA WATER ACCODNTS - OPERATIONS APPROPRIATIONS AND EXPENDITURES 1966 Operations, Ma in[enance, end Repairs Indirect Costs - Paid [o General Fund Adminiatratipn Transportation Labor Capital Total D irec[ Costs Repairs and Replacements Tank Maintenance Utilities Chemicals Building Maintenance Miacelleneous Total Renewal and ReDlacemen[ Fund New Mains, Meters, Services Ne ter Reservoir Emergency Water Plant Total Fund Transfers and Ocher Revenue Bond Pund - Bond Principal Bond Interest and Paying Agent Charges Increase in Fund Balance - Renewal and P.eplacement Pund To General Pund Total Grand Total Page 14 Appropriations Expenditures $ 7,200.00 $ 7,200.00 3,000.00 3,000.00 12,000.00 12,000.00 2.500.00 2.500.00 $ 24,700.00 $ 24,700.00 $ 8,800.00 $ 8,448.40 420.00 347.56 3,095.00 3,094.01 1,900.00 1,030.25 285.00 187.58 500.00 429.71 $ 15,000.00 S 13,537.51 $ 9,000.00 S 4,723.13 2,000.00 -0- 500.00 -0- $ 11,500.00 $ 4,723.13 $ 7,000.00 $ 7,000.00 6,417.00 6,079.00 2,383.00 2,343.90 55.700.00 71.700.00 $ 71,500.00 $ 87.122.90 $ 122,700.00 $ 130,083.54 CITY OF ATLANTIC BEACH, FLORIDA UTILITY REVENUE BOND FUND BALANCE SNEET December 31, 1966 ASSETS Cash in A[Lantic National Bank - Page 17 Fixed Assets -Water System Water System constructed since May 1958 from proceeds of bond issue - Cos[ New Water Mains, Service and Meters added from Revenue of System - Costal) Total Asse [s $ 28461.39 $ 230,962.16 111,639.16 342,601.32 S 371,062.71 LIABILITIES AND PUND BALANCE Utility Revenue Bonds Payable $ 176,000 .00 Cer[ificetes of Indebtedness Payab Le~2) Se lva Marine Realty Company /l2 $ 4700 .00 Inters [e to Contracting Company ,74 158 .82 4,858. 62 Total Liabilities $ 180,858. 82 PUND BALANCE Investment in Water System $ 161,742. 50 Accumulated InteresC Earned on Znveatmen[a 1,077. 99 Restricted for Debt Service 27.383. 40 190.203. 89 Total Liabil is iee and Pund Balance S 371,C62. 71 X1)$4,723.13 added during 1966 ~2)no[ including accrued intereac Pe Re 15 rY[ON ANO M[[R - CITY OF ATLANTIC BEACH, PLOR IDA UTILITY REVENUE BOND FUND CASH RECEIPTS AND DISBURSEMENTS 19fi6 Cash Balance at January 1, 1966 $ 28,065 .97 Add: Transfers from Na ter R evenue Account $ 13,079 .00 Interest on Savings 641 .82 13.720. 82 To[a1 Available $ 41,786. 79 De du c[: Bond Principal Pe id $ 7,000. 00 Interest end Paying Agents e'ees 6.325. 40 13,325. 40 Cash Balance ec December 31 . 1966 $ 28,461. 39 Composition of Cash Be lance a[ December 31. 1966 Atlantic Na clonal Bank - Checking Account $ 1 017. , 87 Atlantic National Bank - Savings Account 27,443. 52 Total $ 28,461. 39 Pese 16 ANa M[[X - C[[TIII[O Ia ~LIC CITY OF ATLA:lTIC BEACH, FLORIDA SEWER FUND BALANCE SHEET December 31, 1966 ASSRTS Cash in Banks - Page 18 Uncollected Sewer Assessments Sewer Construction Costs Uncollected Selva Marine Tap Peee Less: Amount due Selva Marina Realty Co. Total Ass e[s LIAB ILITIBS AND PUND BALANCE General Obligation Bonda Payab.e Certificates of Indebtedness Payeble~i~ Se lva Marina Realty Co. !I1 Inters Cate Contracting Company ll3 Pund Balance Government Grant Spacial Assessments Revolving Pund Total Liabilities and Fund Balance ~l~Does not include accrued tn[eres[ PeRe 17 $ 10,819.49 24,228.41 670,302.65 $ 1,750.00 648.50 1,101.50 $ 706,452.25 S 270,000.00 $ 20,431.21 14,263.78 34,694.99 $ 67,093.29 330,098.35 4,565.62 401,757.26 S 706,452.25 TY6ON AND Y[fl[ ~ t[IITI/Ile ~u~, to ~~~1f„u~~u~~ CITY OF ATLANTIC BEACN, FLORIDA SEVER FUND CASH RECEIPTS AND DISBURSEMENTS 1966 Cesh Balance at 3anuary L, 1966 Add Cash Reccio[s Revenue Receipts - Page 19 Less: Beginning Cash Balance included To[el Available Deduct Cash Disbursed Budgeted Expenditures - Page 19 Leas: Ending Cash Balance included Cash Be lance a[ December 31. 1966 $ 10,819.69 Composicion of Cash Balance a[ December 31. 1966 The Ocean State Bank Checking Account $ 2,707.35 Savings Account 8.106.93 $ 10,814.28 P irs[ National Beach Bank 5.41 Tocal $ 10,819.69 Pege 18 $ 23019.45 $ 26,364.44 23.019.45 3,344.99 $ 26,364.44 $ 26,364.44 10,819.69 15.544.75 rvww wao ritx - evnnm .u., ,~ .~~..,~.,...... CITY OF ATLANTIC BEACH, FLORIDA SEWER FUND STATEMENT OF REVENUE RECEIPTS 1966 Sever Fund Estimated Actual Beginning Cash Balance $ 21,600.00 $ 23,019. 45 Collections on Sever Assessments 5,000.00 2,368. 59 In Ceres[ and Miace Llaneous Collections 1.300.00 976. 40 Total $ 27,900.00 $ 26,364. 44 APPROPRIATIONS AND EXPENDITURES Sewer Pund Bond Principal Bond Interest Sewer Construction Ending Cash Balance Total Aooronr is bone Exoendi[ures $ 5,000.00 $ 5,000.00 10,512.50 10,544.75 2,000.00 -0- 10.367.50 10.619.69 $ 27,900.00 $ 26,364.44 Pe Re 19 C O M M E N T S GENERAL FUND General Fixed Assets - The City has not establisF.ed formal property records and general fixed assets ere not reflected in this report. ADOropriatfons - The commission by resolution n66-12 authorized the transfer of en appropriation from [he Sewer Pund to [he General Fund in the amount of $2,000.00. Since this constitutes a trans far between funds, it is no[ reflected and the General Fund Appropriation Accounts No.'s 801 and 802 are shown as being overexpanded. Ooera [Lone - Revenue receipts and appropriation expenditures For the years 1966 end 1965 are summarized below on the cash basis: Revenue Received Ad Valorem Taxes Licenses Fines and Porfe i[urea Garbage Collection Charges Sewer Service Charges Transfer from Water Revenue Account Transfers from Other Punds Other Receipts Total Expenditures Administration Public Safely Transportation Sanitation Labor Public Norks Sewer Depaz[menc Perks and Recreation Capital Expenditures Total Increase 1966 1965 (Decrease2 _ $ 80,496 .62 $ 74,496 .34 $ 6,000.28 15,570. 00 15,567. 25 2,75 21,636. 50 13,955. 00 7,681.50 35,024. 60 33,251. 64 1,772.96 45,049. 45 43,678. 91 1,370.54 71,700. 00 92,756. 63 (21,056.83) 24,700. 00 24,700. 00 -0- 24,033. 55 35,268. 00 (11,254.45) $ 318,210. 72 $ 333,693. 97 $ (15,483.25) $ 57,360.74 79,914.26 21,136.15 26,577.75 41,146.94 22,605.23 16,569.06 11,766.77 25.947.31 $ 48,351.06 77,653.88 19,086.61 17,319.42 43,404.90 16,883.68 11,116.02 9,583.04 40.029.16 $ 9,009.68 2,260.38 2,049.14 9,258.33 (2,257.96) 5, 72 1.53 5,453.04 2,183.73 (14,081.65) S 303,024.21 $ 283,427.77 $ 19,596.44 Pe Re 20 TY[ON AND M[[I( - C[IIr1I,[D [a[t~~ n~rn„w~„~~ 1 1 1 i i 1 1 WATER UTILITY FUNDS Fixed Assets - No reserve for depreciation on fixed assets of the water utility funds is shown as [he City has not established depre cie[Ion data. The transfer from [he Water Revenue Account [o [he Water System Renewal and Rep lacemen[ Pund is based on a percentage of gross water revenues, and is not a depreciation expense amount based on established deprec iatign da [a. OPERATIONS: A cash basis summary of Water U[ili[y operations for 1966 and 1965 is presented below: Operating Income: Water Charges Cu[-Ins and Service Charges Total Operating ExDenaes: Indirect - to General Pund Direct Total Ne[ Operating Income Other Income: Cigarette Tax Utility Tax Total Other Expense: Bond Interest and Other Charges Ne[ Income Increase 1966 1965 (Decrease) $ 44,019.50 $ 43,846.30 $ 173.20 2,858.50 5,605.52 (2,74;.02) $ 46,878.00 $ 49,451.82 $ (2,573.82) $ 24,700.00 $ 24,700.00 $ -0- 13,537.51 16,839.29 (3,301.78) $ 38,237.51 $ 41,539.29 $ (3,301.78) $ 8,640.49 $ 7,912.53 $ 727.96 $ 48,527.44 S 43,043.87 $ 5,483.57 34,614.13 32,353.51 2,260.62 $ 83,141.57 $ 75,397.38 $ 7,744.19 $ 6,079.00 $ 6,325.40 $ (246.40) $ 85,703.06 $ 76,984.51 $ 8,718.55 Page 21 TYNN AND M[[K- COITIII[D N[LID ADCOYMTAMT~