City Administration
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City Administration
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Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
1998-1999 1999-2000 2000-2001 2001-2002 (Decrease)
Revenues:
Gene21 Fund Resources 221,738 220,135 295,169 357,171 62,002
Internal Service Charges 877,118 1,026,336 1,141,608 1,349,321 207,713
Transfers 112,595 6,130 129,300 111,630 (17,670)
Total Revenues 1,211,449 1,256,601
®. 1,566,077 1,818,122
~~ 252,045
Expenses:
City Clerk 153,632 164,363 176,299 227,051 50,752
City Manager 151,269 228,266 248,121 270,737 22,618
France and Account(ng 722,830 688,047 866,843 1,010,485 143,642
Human Resources 115,612 122,153 155,944 179,729 23,785
Legal Counsel 68,106 55,752 118,870 130,120 11,250
Total Expenses 1,211,449 1,256,601 1,566,077 1,818,122 252,045
Resource Alloeatlon:
Personal Services
Operating Expenses
Capital Outlay
Transfers
Total Resource Allocation:
city cleric
cry clerk
Seaetary'i Records Clerk
Secretary
CHy Manager
City Manager
Administrative Assistant
Receptionist
Board Liaison - (Part Time)
823,918 909,789 1,041,396 1,207,433 166,037
271,990 337,557 384,940 516,059 131,119
115,541 9,255 139,741 94,630 (45,111)
1,211,449 1,256,601 1,b66,077 1,818,122 252,045
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Finance
Finance D'uector
Deputy Finance Director
Accountant
Purchasing Agent
Utility BNing Supervisor
llblity Specialist
Accounts Payable Clerk
Customer Service Super.
Customer Service Rep.
Meter Reader
Computer Network Administrator
Computer Network Technkian
Summary of Authorized Positions
zooo-2001 zoos-toot
1
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1 1
1
1
3 3
1
1 1
1 1
1 1
4 4
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
2 2
2 2
1 1
1
13 14
1 1
1 1
2 2
(~ Human Resources Director
t Human Resources Assistant
Legal Counsel
City Attorney
Total
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Human Resources
34
City Clerk
Code: 001-1007-517
Purpose:
The City Clerk's Department is responsible for a variety of duties including those listed below.
• Administrative functions of the City Commission
• Secretary to the Code Enforcement Board
• Maintaining records for Code Enforcement liens and water and sewer assessment accounts
• Custodian of official City records, coordinating records management in accordance with
state guidelines
• Processing and issuing Occupational Licenses
• Conducting municipal elections
Key Objectives:
• Begin document imaging in accordance with the City Commission's strategic planning and --
the City Manager's Strategic Action Plan Report dated Apri123, 2001
• Continue to reduce volume ofobsoleterecords by purging/desttnying documents whichhave
met State retention requirements
• Continue to upgrade and improve records research and retrieval system
Issues, Trends and Highlights:
• City Cotmission Agendas and Minutes for 1980.2000 now on City Hall file server
• Shredded approximately 200 cubic feet of documents which had met State retention
requirements
Workload Data
Activity Est. F1'-01 2000 1999
Meetings Attended SO 49 56
Lien Letters Prepazed 550 541 642
Occupational licenses Issued (New) 210 198 190
Occupational lcenses Renewed 750 730 700
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City Administration
City Cierk
PERSONALSERVCES
Wages
Salaries and Wages
Overtime
SDe~elPay
Sub•Totl
Benefits
FICA
Pension
Hea0h and Life Insurance
Worker and Unempby Comp
Sub•Total
Total Wages and Benefit
OPERATING EXPENSES
Prdesslonal Senica
Control Services
Local Travel
Communira0ons
Postage
UOIiSes
Rentls and Leases
Insurance
Repairs and Maintenance
PrinOng and PubSshing
Advertising end PromoBona
Other Current Charges
OKU Supplies
Openfing SupD6es
Books, Trainkg, Memberships
Internal Service Charges
Total Operating E=parsecs
CAPRAL OUTLAY
Land
Buildings
kthastructuro bnprovement
Vehicles
Equipment
Total Capital OuWy
DEBT SERVICE
Principal
Interest
Total Dabt Sarvlce
Actual Actuat Estimate Budget Incroasa
1998.7999 7999-2000 2000-2001 2001.2002 (Daeroase)
82,269 85,398 88,864 92,434 3,570
568 813 500 500 0
10,457 827 5,700 8.200 500
93,292 118,836 95,064 89,114 1,070
7,117 8,814 7,300 7,584 28I
10,822 9,918 10,148 9,957 (189)
8,093 8,970 9,374 19,173 9,799
254 332 750 451 (299)
24,718_ _ 23,832 27x570 37,165 9,595
117,608 110,668 122,634 136,299 13,665
1,110 6,573 1,577 12,500 10,923
z3 21 100 100 0
1,297 1,857 1,700 1,700 0
3,307 3,557 1,000 4,200 200
180 400 100
6,567 4,121 5,147 3,560 (1,587)
4,222 9,803 14,000 39,340 25,340
23 120 165 1,000 815
929 1,092 1,000 700 (300)
2,799 5,308 1,500 2.000 500
2,288 1,472 4,000 7,805 3,805
9,789 _ _ 14,844 _ 18,205 17,447 1,242
32,354 18,7!2 49,414 90,752 41,378
3,670 4,973 4,251
3,670 4,973 4,251
0 0 0
(4,251)
0 (4,261)
0 0
TRANSFERS
TO
To
Toil Transfers
0 0 0
0 0
DMSION TOTALS
157.6]2 184,]83 178,299 227,051
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City Manager
Code:510-1002-512
Purpose:
To assist the City Commission in developing s]ternative policy and program proposals in the
establishment of long range goals and 'objectives of the City. To provide administrative guidance to
management staff in implementing policies and programs and establish a leadership role in the
community.
Key Objectives:
• Continuing to improve the processing Continuously examine and monitor City
of and response to citizen questions departments to ensure that the City is
or complaints in an ef5cient and operating in an effective and productive
timely manner manner
• Carry out the goals of the
Commission so that Staff and the
Commission can address the needs
and concerns of the' community in
concert
• Prepare and implement along-range
financial plan
• Provide the Commission with adequate,
pertinent information to allow them to
make prudent decisions
• Continue to achieve clarity when
communicating with the public regazding
the budget process
• Continue to work with the City
Commission to annually revise the
Strategic Plan and supervise the
accomplishment of commission
priorities
Issues, Trends, highlights
' Successfully implemented information management systems upgrades to the City AS/400
computer system and local area networks
• Continuing the development of major pazks, including the Tideviews Preserve, Dutton
Island, Rose Pazk, and the Plaza property, and the Centex property, to provide
environmental preserves for the public to protect and enjoy
• Continuing upgrades in water and sanitary sewer systems to replace deteriorating lines,
and to raise the level of service provided in various neighborhoods
• Continuing development and implementation of a storm water system, to provide better
drainage to the City in an environmentally appropriate storm water management system
• Beautification Coordinator was transferred to these accounts during the last year ~,
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City Administration
City Manager
PERSONALSERVCES
Wages
SaWries and Wages
Overtime
SpedalPay
Sub-Total
BaneBts
FICA
Penabn
Heahh and L8e Insurance
Worker and Unemploy Comp
Sub-Total
Total Wagea and Bene6p
OPERATING EXPENSES
ProtessionalSaMces
Confect Services
Local Travel
Communications
Postage '
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Pdntlng and Publishing
Advertising and Promotions
Other Curtest Charges
Olfice Supplies
Operotirg SupPSes
Books,Ttaining, Memberships
Imemal Service Charges
Total Operadng Eapanses
CAPRAL Ol1TlAY
Lind
Buildings
trdrasiruchrro Improvements
Vehicles
Epulpment
Total Caplbl OuWy
OEBT SERVICE
Pdnclpal
Imerest
other
Tout Debt Service
TRANSFERS
To
To
Total Transfer
pMSION TOTALS
Actual Actual EsOmata Budget Ineroase
1996-1999 1999-2000 2000.2001 2001-2002 (Decrease)
78.793 143,368 157,491 183,386 5.895
200 200 0
3.281 10.034 8.360 9,292 932
02,074 153,402 168,051 172,878 8,827
5,501 11,688 11,304 11,466 162
10.932 15,159 16,145 16,175 ~ 30
7,022 13,065 19,685 34,917 15,232
289 575 883 795 112
2],744 40,487 47,817 87,35] 15,536
105,818 193,889 213,888 238,231 22,363
300
18,281 685 1,900 1,000 (900)
191 493 400 400 0
1,335 1,510 1,400 2,200 800
86 71 100 300 200
441 404 400 2,004 1,804
2,820
280 432 400 500 100
5,012 7,032 500 500 0
1,397 ~ 1,689 2,100 2.400 300
1,207 1,911 2,000 2.000 0
1,728 3,820 5,200 5,800 600
11,528 11,879 16,384 17,402 1,018
4!,084 33,009 30,784 34,508 3,722
1,367 1,368 3,469 (3,469)
1,367 1,368 ],189 0 (3,469)
o g 9 9 0
0 0 0 0 0
131,269 228,266 249,121 270,737 22.6/6
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Finance
Code: 520-1003-513
Purpose:
This department is responsible for the administration of all fmancial affair of the City, including:
investments, budget preparation, annual financial report generation, payroll tax reporting, regulatory and
management reporting, grant and pension furancial reporting, utility billing, purchasing, vendor payables, and
data processing.
Key Objectives:
• To wntinue to provide citizens and management with unqualified audit opinions annually
• To prepare and monitor the annual operating budget and long term 5nancial plan
• To provide customers of the utility system with excellent customer service
• To provide timely and efficient procurement support for all departments
• To provide wntinually updated information technology support for all departments
• To assist management with financial and performance analysis to aid indecision making
• To prepare and present to the Mayor and Commission policies to guide decisions on whcn rate
increases will be needed
Issues, Trends, Highlights:
• Hired a network administrator to coordinate the accomplishment of the strategic plan goals for the
information technology needs of all departments
• Developed and presented the first Long Tenn Financial Plan
• Successfully implemented a septic tank conversion nolicv and financine plan
Workload Data
Measurement Est. FY-01 FY-00 FY-99
UWityB~IsGrneratcd 89,613 87,105 86,150
Deliaqurnt Notices Grnerated 21,651 21,026 21,488
FinaIB~LsProcessed 2,247 2,203 2,136
Accounts Payable Checls Processed 3,700 5,626 5,378
PurchazeOrdcrsProcessed 3,800 2,932 2,849
Generalf.edgerfundsMaintained 34 32 39
Debt Instntmenu Managed 3 3 3
GrantsFinanciallyAdministered 24 20 23
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City Administration
Finance Department
Actual Actual Estimate Budget Increase
1998.7999 1999.2000 2000-2001 2001-2001 (Decrease)
PERSONALSERVCES
Wagn
Salaries and Wages 362,747 362,626 420,000 185,740 65,740
Overtime 17,883 74,041 15,500 10,500 (5,000)
SpeWlPay 22,021 18,093 22.000 13,200 (8,800)
Sub-Total 402,451 394,760 457,500 609,440 b1,940
Bsnefrts
FICA 30,568 29,628 34,000 39,531 4,531
Pension 44,675 M,705 16,559 51,850. 5,091
HeaBh and L8e Insurance 18,903 22,890 43,060 88,258 15,198
Worker and UnemDIOY CpnP 1,437 1,577 2,852 3,884 ~ 1,032
Sub-Total _ 95,577 98,794 127,471 783,323 55,1152
Total Wages and aenefOs 498,028 t93,b54 584,971 892,761 107,792
OPERATING EXPENSES
Professiawl SeMCes 9,815 35,500 35,500
Contract Services 6,275 50 0 (50)
LocalTnvel 142 139 200 200 0
Communkations 9,879 15,231 11,000 18,200 4,200
Postage 23,935 26,113 25,000 25,800 800
Utildies ~ 675 720 720 0
Rentals and Leases 386 650 264
Insurance 1,125 2,354 2,050 2,003 753
Repair and Maintenance 34,529 73,051 11,000 47,250 6,250
Printing and Publishing 9,207 11.229 13,000 13,000 0
Advertising and Promotions
Other Current Charges 137
Office Supplies 10,905 9,807 7,000 10,000 3,OD0
Operating Supplies 6,779 5,755 11,000 5,000 (9,000)
Books, Tninkg Membenhlps 5,149 6,312 7,000 28,300 21,300
Internal Service Chages 12,711 22,023 27,060 35,669 _ 8,809
Total OpenOng Expenses 114,298 189,579 151,466 223,092 71,626
CAPRAL OUTLAY
Land
Buildings
InirosWCturo ImprovrmeMs
Vehicles
Equipment 110,504 2,914 130.408 94,630 (35,776)
Total CapOaI OuWY 110,504 2,91! 130,406 94,630 (35,776)
DEBT SERVICE
Principal ,
Interest
Other
Total Dabt Sarvke 0 0 0 0 0
TRANSFERS
To
To
TafalTnnsfaro 0 0 0 0 q
DMSION TOTALS 722,8]0 686,047 886,843 1,010,485 143,642
40
Human Resources
Code: 550-1010-513
Purpose:
The Human Resources Department is responsible for supporting Human Resources, payroll, risk
management, employee benefit programs (health, life, dental, vision, and pre-tax 457 investment),
employee worker's compensation insurance and claims, employer insurance and claims (property,
liability, automobi]e, etc.), union contracts and negotiations (Public Works and Police), Pension
Plans (General and Police) and employee retirements and pension payments.
Key Objectives:
• Complete the implementation of the new Pay and Classification Plan
• Update the Ciry's Human Resource policies and procedures and establish new policies "'
and procedures where necessary
• Implement Citywide supervisory training
• Implement Citywide performance review process
Issues, Trends, Highlights:
• Updated the City's EEO and Harassment policy
• Completed City Wide EEO and Harassment training of all employees _
• Completed bid process for City's health insurance
• Awarded contract for Classification and Pay study
• Completed Public Works Union Contract negotiations for October 2000 _
• Changed employee leave "sell back" program from "optional" to "mandatory" program
• As Pension Board Administrator, obtained and transferred 10% of Police and 15% of
General pension funds to a separate overseas investment comparry
• Established Duect Deposit for employees and retirees
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City Administration
Human Resources
PERSONALSERVCES
Wages
Salaries and Wages
OverOme
SpeUal Pay
Sub-Toot
Benefds
FICA
Pension
Heahh and Life Insunntt
Worker and Unemplay Carp
SuMTobl
Total Wages and Benefds
OPERATING EXPENSES
Professional Services
Contnd Services
Locai Treed
Communica5ons
Postage
Utilities
RmWls and Lessee
Insurence
Repairs and Maintenance
PnnOng and Publohing
AOeerOsing and Promotions
Other Carters! Charges
OKce Supplies
Operaluq Supplies
Books, Treining, Memberships
Intemat Service Charges
Total ODenting Expenses
CAPRAL OUTIAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERYICE
Pdncipal
Interest
ONer
Total Debt Sevice
TRANSFERS
To
To
Total Trenefen
DMSION TOTALS
Actual Actual Estimate Budget Increass
1998-1999 1999-2000 2000-2001 2001-2002 (Deereaeel
74,533 78218 80,891 8.1,127 3236
519 824 1,800 1,600 0
1,073 3.853 3,903 5,235 1,372
76,125 82,895 86,394 90,982 1,668
5,715 8233 6,642 ~ 6,959 317
9,348 9,025 9,237 9,062 (175)
3,144 1,1W 8,452 12,625 6,173
256 303 328 112 84
18,183 19,725 22,859_ _ 29,068 6,399
94,588 102,620 109,053 120,020 10,967
4,225 ~ 15,175 15,000 (775)
3,364 2,563 6,923 11,923 5,000
250 250
622 753 - 856 900 44
89 138 50 (50)
2205 2280 2,860 3,900 1,040
971 550 1,486 1,100 (386)
136 758 (J58)
814 895 1,050 1200 150
215 1,460 18 725 707
600 1,916 6,700 14,163 ~ 7,463
7,919 8,842 9,400 _ 10.5/8 1,148
21,024 19,53] 45,278 89,709 14,433
0
0
_ 1,615 (1,815)
0 1,615 0 (1,615)
0 0 0 0
0 0 0 0 0
115,812 122,15] 155.914 179.729 23,785
42
Legal Counsel
Code: 001-1004-514
Purpose:
The purpose of this program is to provide legal services, including ordinance interpretation, legal
opinion, negotiation, litigation, etc., requested by the City Commission, City Manager or City
staff.
Key Objectives:
The City Attorney is appointed by the City Commission and acts as the legal advisor for
the municipality and all of its officers in matters relating to their official duties. The
attomcy prepares contracts, bonds, and other instruments in which the City is concerned
and endorses on each his approval of the form and correctness thereof. When required to
do so by the City Commission, prosecutes and defends, for and on behalf of the City,
complaints, suits and proceedings in which the City is a party. The attorney furnishes the
City Commissioners, City Manager or department heads of the City an opinion on any
question of law relating to their respective powers and duties. ~
Issues, Trends aad Highlights:
• Legal counsel for code enforcement issues, labor negotiations, and specialized employee
labor issues continues to be provided by outside contractors. Legal counsel for pension
issues is included in the Pension program
• Increased costs for survey and appraisal work have been charged to these accounts in
recent months to resolve several long-standing property issues.
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City Administration
Legal Counsel
Actual Aclual Estimate Budget Increase
1998-1999 1999-2000 2000-2001 2001-2002 SDeerease)
PERSONALSERVCES
Wages
Salaries and W ages
Overtime
Special Pay "
Sub-ToUI 0 0 0 0 0
Benefits
FICA
Pension
Health and LBe Insurance 7,876 9,058 10,870 22,1T0 11,T50
W erker and Unemploy Comp
Sub-TOGI 7,876 9,058 10,870 22,120 11,250
ToUI Wages and Beneifb T,b78 9,059 10,870 22,12D 11,250
OPERATING EXPENSES
Professional Services 59,109 46.894 107,000 107,000 0
Contract Services
Local Travel
Communications
Postage
Utilities _
Rentals and Leases '
Insuronce
Repairs and Maimenance
Printing and Publishing
Advertisfig and Pranations
OBrer Curtest Charges
Office Supplies
Operating SuODfara
Books, Training, Memberships 1,121 1,000 1,000 0
Internal Service Charges
ToUI Operating Eapanaea 80,2J0 48,894 108,000 108,000 0
CAPRAL OUTLAY
Land
Buildings
InfrasfrueWre Improvements
Vehicles
EQuipmeM
ToUi Cap8a1 Outlay 0 0 0 O O
DEBT SERVICE
Principal
Interest
Other
ToUlDebtSarvics 0 0 0 0 0
TRANSFERS •
To
To
ToUlTron:fere 0 0 0 0 0
OMSION TOTALS 88,106 55,752 118,870 120,120 11,250
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