Planning and Buildingr
r
r
~~
~_
G
• 00
77 =
a
Planning and Building
r ~ Combined Summary Expenditures
REVISED
•~ ACTUAL ACTUAL BUDGET BUDGET INCREASE
1995.96 1996.97 1997.98 1998-99 DECREASE
r Revenues:
General Fund Revenues 198,285 192,571 227,919 230,635 2,916
r Community Dev. Block Grant 139,462 57,368 181,376 750,400 (30,976)
Mayport Improvement 10,000 (10,000)
Tree Protection 16,205 5,000 (11,205)
r Total Revenues 337,747 249,999 435 5, 00 386,235 ~9~265)
Expenditures:
Planning and Zoning
Community Dev. Block Grant
Building
Mayport Improvement
Tree Protection
Total Expenses
Resource Allocation
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Total Expenses
82,644 82,641 99,044 97,393 (1,651)
139,461 57,368 181,376 150,400 (30,976)
115,641 109,930 128,875 133,442 4,567
10,000 (10,000)
16,205 5,000 (11,205)
33746_ 249,939 435,500 386.235 (49,265)
147,415 161,208 182,002 187,638 5,636
50,126 51,010 186,289 128,597 (57,692)
140,203 37,721 67,209 70,000 2,791
337.746 249939 43500 386,235 (49,26
Summary of Authorized Positions
AIIOCaUOn 199758 1998-99
Planning and Zoning
City Planner 1 1
Permit Cierk 50.00%
• Position located in Building Division
1 1
Community Development Bioek Grant 1 1
Community Development Center Office Supervisor
°
50.00
h
Summer Camp Councilor
I Position located in Recreation Activities
1
1
r Building
1 1
Building Inspector
50
00°k 1 1
.
Permit Clerk
r Shared vrith Planning and Zoning
` 2 2
Total 4 4
63
Planning and Zoning
Code:001-1005-515
Purpose:
The Planning and Zoning Department ensures development proposals and permit applications
comply with zoning codes, regulations and standards set forth by the City and other regulatory
bodies, reviews construction plans relating to the issuance ofconstruction-related permits, performs
inspections at various stages of construction, and investigates complaints and enforces code
requirements related to zoning and the City's tree ordinance.
Key Objectives:
• Network department computers
(Community Development Director
and Building Clerk)
• Complete revision of comprehensive
p]an, based on State Objections,
Recommendations and Corrections
Report
Issues, Trends and Highlights:
• Completed Comprehensive Plan
Evaluation and Appraisal Report for
state review
• Assisted in successful grant for
purchase of Dutton Island
• Participated in bid prepazation for
Intracoastal Waterway Pazk
• Participated in successful application
• Acquire Geographic Information
System softwaze in coordination with
the Public works Department
• Input all relevant data on zoning, land
use, flood plain, and utilities for all
properties.
for Mayport Waterfronts Improvement
grant
• Assisted in successful grant
application for Dutton Island design
grant
'~', ~+' .` Workload Data ~'.": '
Activity Est. FY-98 Est. FY-97 Est. FY-9G
Permits Reviewed and Issued 1,176 1,944 1,555
Plan Reviews 190 384 260
Inspections 400 480 400
Tree Removal Applications Reviewed 200 240 200
64 '
CITY OF ATLANTIC BEACH
DMSIONAL EXPENDITURES
GENERAL FUND
PLANNING AND ZONING
aFRSONAL SERVICE'
WAGES
Satades and WaOes
Overtime
SpeGal Pay
SUB-TOTAL
BENEFITS
FICA
Pension
Heath Insurance
Worker b Unemplq Camp
SUB-TOTAL
Total WAGES
and BENEFITS
Prolesslonal Services
AccounUnO, AudiUnO
ConVadual Services
Travel and Per Dlem
Communlcetion
PostaOe
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printin0, Publtshln0
AdveNSlnp, Promotion
Other Cunent Charyes
Otfice SuppOes
Operating SuDPOes
Books, TroInInO and Memberships
Internal Service Charges
Total OporaUng Expenses
S,APITAL OUTLAY:
Land
BuIIdInOs
Other Improvements
Equlpmenl
ConsWdlon H ProOress
Total Capital Outlay
QpBT SERVICE:
PMGpaI
Interest
Other
Total Debt Sarvlce
IgAN4Fy FRy~',
To
To
ONer
TotatTranaters
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1995-98 1996.97 1997-98 1998.99 DECREASE
b4,441 58,089 58,240 59,987 1,747
81 375 375
538 2.828 2,500 2.500
85,040 68,897 81,116 62,862 1,747
4,198 4.471 4,780 4,809 29
8,218 3.724 8.852 7,468 ~ 836
2,909 3,003 3.345 2,883 (682)
288 187 287 198 (83)
689
13 13.365 15.0 S8 15.1 S8 100
.
68,829 72,062 76,177 78,020 1,847
42g 10,000 5,000 (3,000)
153 568 500 500
13 27 200 100 (100)
398 850 800 600
11 300 300
570 150 423 450 25
1,142 829 1,000 1,000
10 300 300
149 97 100 250 150
1,073 532 500 1,000 500
345 3 200 500 300
8,281 7.508 8,848 9.373 527
12,476 10,579 22,371 19,373 (2,998)
1,540 500 (500)
1,640 600 (500)
82,644 82,841_ 89,044 87.393 11.851)
65
Community Development Block Grant Fund
Code: 110-1005-515
Purpose:
To provide funding for community development improvement within the City Limits of Atlantic
Beach. Funding is awazded by the Federal Government through the Inter-local Agreement with
the City of Jacksonville. Legislative requirements of Title 24 HUD, part 85 apply to monies
expended for this program.
Key Objectives:
To fund Ardella Road water main
replacement
To fund small infrastructure
improvements, such as sidewalk
repairs
To fund the rehabilitation of three (3)
homes qualifying for grant fund use
Issues, Trends, IIighlights:
To fund apart-time recreation
coordinator at the Donner Park
Community Center
To fund apart-time office manager
and related expenses of overseeing
the grant program
Due to the success of this program, this program is budgeted every yeaz, after preliminary
approval from the City of Jacksonville Community Development Department
The presence of this program has proven to be very effective in reducing criminal activity
within the serviced neighborhoods and in improving community relations
Norkload Data:
This funding is utilized through the Planning and Zoning Department and the Pazks and
Recreation Department. Status and expense reports are filed monthly, along with a request for
reimbursement of funds expended. The use of these funds requires the City to have an annual
audit performed, verifying grant compliance and the accuracy of information reported.
66
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1995-98 1998-97 1997-96 1999.99 DECREASE
RFVFNIIFS
Community Development Block Grent
132,789
67,368 151,376 150,400
(30,976)
Interest Earnings
Transfer from General Fund 6.673
TOTAL REVENUES 139.462 57.385 151.378 160.400 !30.976)
OTHER FINANCING SOURCES
TOTAL RESOURCES 139.462 67.365_ 151_378 150~4~ (70.9761
FXPFN~DITLrRES -
Community Developmenl8lock Grant 139.481 57.368 181.376 150.400 (30.976)
TOTAL EXPENDITURES 139.461 67.365 181.376 150.400 130.9781
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES 139.461 67.36@_ 151.376 150__400 1]0.9761
Personal SeMces 6,413 14,986 24,250 23,900 (350)
OpereSng Expenses 8,200 4,661 90,417 56,500 (33,917)
Capital0ullay 124,846 37,721 66,709 70,000 3,291
Debt SeMce
Transfers
TOTAL 139.461 67.3§@ 161.378 150400 !]0.9761
CITY OF ATLANTIC BEACH
DMSIONAL EXPENDITURES
SPECUIL REVENUE FUND
COMMUNITY DEVELOPMENT BLOCK GRANT
REVISED I
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1995.96 1996.97 1997.98 1998.99 DECREASE
PERSONAL SERVICE'
WAGES
Salades end Wages
Overtime
SpedalPay
SUBTOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker b Unemploy Comp
SUB TOTAL
Total WAGES
and BENEFITS
Professional Services
Accounting, Auditing
Contradual Services
Travel, Trelning
CommunlwUon
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Pdnting, Publishing
Advertising, Promotion
Other Current Charges
OPoce SuppBes
OperaBng SuDPIIes
Books, Sub, Membenhlps
Afd to PrWate Citizens
Total Operating Exponses
GepITAL OUTLAY:
Land
BuBdings
Other Improvements
Equipment
Vehicles
Total Capital Outlay
DFgT CFRVICF:
Pdndpal
Interest
Omer
Total Debt Servlee
TRANSFERS:
To
To
Omer
Total Transfors
DIVISION TOTALS:
5,849 13,485 21,500 20,294 (1,206)
8,649 13,485 21,500 20,294 (1,206)
438 1,032 1,645 1,554 (91)
850 850
328 469 1,105 1,202 97
764 1.601 2.750 3.606 856
6,413 14,986 24,250 23,900 (350)
8,885 1,938 5,000 (5,000)
15,000 3,000 (12,000)
300 300
404 608 3,000 800 (2,400)
473 270 3,000 800 (2,400)
438 1,500 450 (1,050)
75 1,050 1,050
41
1,729 1,000 500 (500)
_ 81,917 50,000 (11,917)
8,200 4,661 90,417 66,500 (33,917)
102,302 37,721 2,700 (2.700)
22,548 64.009 70,000 5,991
124,848 37,721 66,709 70,000 3,291
139,461 67.368 161,376 150,400 _f30976) I
G8
Building
Code: 001-1008-524
Purpose:
The Building Department is responsible for ensuring development proposals comply with zoning
codes and ordinances, regulations and standards set forth by the City and other regulatory bodies.
Also, the department reviews building plans and oversees the Citypermit issuance process, performs
prompt and thorough inspections at various stages of construction, and investigates complaints and
enforces building code violations.
I:cy Objectives:
• Maintain certification program
• Increase ISO building rating from 3 to
2
Issues, Trends and Highlights:
• Reviewed/adopted the 1997 Standard
Building, Plumbing, Mechanical, Gas,
and Fire Code
• Reviewed/adopted the 1996 National
Electric Code
• Reviewed or created specifications for
three City projects
• Improve occupational license
inspections
• Reviewed and inspected over 11
million dollars of new construction
• Condemned and had 3 houses
removed in Donner subdivision
• Streamlined the plan review process
-`~- .Workload Data}'; `' >
Activity Est. FY 98 Est. FY-97 Est. FY-96
Permits Reviewed and Issued 1,176 1.944 1,SSS
Plan Reviews 190 384 260
Ins ections 1,727 2,SS6 2,695
69
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
BUILDING
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996.96 1996.97 __ 1997-98 1998.99 DECREASE
WAGES
Satades and Wages 53,100 55,508 81,298 83,137 1,839
Overtime 43 131 375 375
Spedal Pay 3.973 3,590 1,500 3.150 1.850
SUB-TOTAL b7,056 b9,229 63,173 66,662 3,489
BENEFITS
FICA 4,341 4,501 4,924 5,100 178
Pension 4,176 5.664 8,999 7,881 882
Health Insurance 2,605 2,723 3.261 2,674 (587)
Worker d, Unemptoy Comp 4,195 2,043 3.222 3.401 179
SUB-TOTAL 15.317 14,931 18.406 19.056 660
Total WAGES
and BENEFITS 72,373 74,160 81,679 86,718 {,139
OPERATING EXPENSES:
Prolesslonal SeMces
70
T00
(700)
Accounting. Auditing
Conlradual Services 11,207 18,483 25,!00 20.000 600
Travel and Per Olem 82 942 1,100 100 (1,000)
CommuniwUOn 1,097 1,697 1,000 1,700 700
Postage 22 11 100 100
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 677 440 500 3,739 3,239
PdnUng, Pubtishing 1,101 725 1,399 1,200 (199)
AdveNSing, Promotion
Other Curren! Charges 52 13 100 100
OKce SuppBes 758 391 291 500 209
Operating SuppBes 1,478
~ 1,174 1,500
- 1,500
Books, Training and Memberships 303 280 975 2,100 1,125
Internal SeMce Charges 12,828 11.634 14,231 10.685 (3,546)
~TOtat OperaOng Expenses 29,d53 35,770 47,296 47,724 428
CAPITAL OUTLAY:
Land
Bu6dings
Other Improvements
Equtpmenl 13,815
ConsWCtlon In Progress
Totai Capital Outlay 13,815
Prlndpal
Intorest
Other
Total Debt Sorvie
To
To
Other
Total Transfora
DIVISION TOTALS: 115.641 109,90 126,675 131442 4 667
7~
I
1.
Purpose:
I..
!.
1.
E
Mayport Improvement Fund
Code: 111-1005-515
This is a partnership between the City of Jacksonville and the City of Atlantic Beach. Both cities
supported the revitalization of the Village of Mayport and AlA Corridor, an historic fishing,
recreation, and business area, to encourage good economic and residential growth. The
Waterfronts Florida Partnership designated the Village of Mayport as one of the three initial
Florida Working Waterfront Communities to participate in the Waterfronts Program. With joint
participation between the cities, a partnership was formed called the "Mayport Waterfront
Partnership". This partnership was designated the official agency to represent the area in the State
Waterfront Program, to develop plans to encourage beautification and beneficial commercial and
residential development.
Iicy Objectives:
Revitalize the Village of Mayport and AlA corridor
t,
.-
.-
f
I
.-
r-
r
Finalize details of a contract between the City of Atlantic Beach and the JEA to bring a
sewer system to the Village of Mayport
Issues, Trends, Highlights:
Assisted partnership with administration of a $10,000 grant received from the State to
make necessary improvements to a building located on AlA in Mayport. This building is
used as the office for the program director, a meeting place for the Mayport Waterfront
Partnership, and an information center. The primary purpose of the grant request was to
create a visual and physical presence in the Village of Mayport that would bring
recognition and enhancement to the project area.
Subsequent to final disbursement of these initial grant monies, this program will no longer
be provided by the City of Atlantic Beach, as future grant awazds related to this endeavor
will be received and administered by the City of Jacksonville.
Norkload Data:
Fund expenditures are requested by an officer of the Mayport Waterfront Partnership and
are reviewed and approved for grant compliance and payment by the City of Atlantic
Beach through the Planning and Zoning Department.
71
Tree Protection Fund
Code:112-5003-537
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances governing
protected trees and landscaping requirements. Funding sources will include contributions,
donations, and permit proceeds for tree removal and site cleazings (mitigation).
The funds generated are to be used for the replacement of trees within the City of Atlantic Beach
only.
The management of these funds is handled by the Beautification Coordinator.
Key Objectives:
To promote the health, safety, welfaze
and general well-being of the citizens
of Atlantic Beach, through the
preservation of natural plant
communities, the installation of
landscaping, and the protection of
trees on public and private property
To promote the conservation of
energy and limited fresh water
resources by encouraging the planting
of natural or cultivated areas, and the
Issues, Trends, Highlights:
planting of trees
To promote and improve the aesthetic
integration of natural and man-made
environments in order to reduce the
harmful effects of development and
use on vegetation; and, thereby,
improve the quality of life through
the abatement of noise, glaze, dust,
and air pollution
This is a new fund that was recently segregated from the General Fund with an
accumulated balance that has not been utilized to date. The available funds maybe used
to address landscaping and beautification projects around town.
Workload Data:
These funds are requested through the City Commission as projects arise and meet the
requirements of the ordinance. They are primarily expended under the recommendations
of the Beautification Coordinator, the Tree Conservation Board, the Beautification
Advisory Committee, and the City Manager. The past use of this fund has been minimal,
but should increase some as the knowledge of the uses and size of the fund grows.
72
CITY OF ATLANTIC BEACH
PLANNING AND ZONING RELATED FUNDS
COMBINED SUMMARY OF REVENUES AND EXPENDnURES
MAYPORTIMPROVEMENTGRANT
(-ia"h Cam Forward
RFVFNIIFS
Florida WateAront Partnership Grant
TOTAL REVENUES
EXPENDITURES
Mayport Improvement Grant
TOTAL EXPENDITURES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
TREE REPLACEMENT FUND
ash Cam Forward
~VENI IFC
Transfer from General Fund
Contdbu0ons / DonaOOns /Fees
TOTAL REVENUES
EXPENDITURES
ConVad service for trees and planllng
TOTAL EXPENDITURES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
$FCO IR - A O -ATION
Personal Services
OpersSng Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
199598 1996-97 1997.98 1998-99 ~ DECREASE
10,000 (10.000)
10,000 (10,000)
10.000
10.000
(10.000)
(10,000)
10_000_ _(10,000)
REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
199596 1996.97 1997-98 1996.99 DECREASE
11,20$ (11,205)
5,000 5.000
16,205 6,000 (11,205)
16,205 6,000 (11,205)
16,205 5,000 (11,206)
16,205 5,000 (11,205)
26,205 5,000 (21,205)
2s.Zp~ s_o0o n1.295
• 74 /