Annual Budget for 1997 - 1998.:
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Mayor
Lyman T. Fletcher
City Commission
Steven M. Rosenbloom
Suzanne Shaughnessy
John S. Meserve
Louis M. Borno
City Attorney
Alan C. Jensen
City Manger
Jim Jarboe
City Clerk
Maureen King
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`ORtD
The City Of Atlantic Beach, Florida
ANNUAL BUDGET
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1997/9998
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• Introduction
• City Administration
City Commission
Legal Counsel
e Building, Planning and Development
Planning and Zoning
Code Enforcement
Building
• City Clerk
• General Government
City Hall
• Police
Police Administration
Patrol
Detective
Dispatch
Animal Control
School Guards
• Fire
~ Fire Administration
' Fire Control
,,, Volunteers
Fire Prevention
' Lifeguards
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• Public Works
Streets and Roads
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• Beautification
City of Atlantic Beach
Annual Budget
1997-1998
INDEX
General Fund:
Page Number
1
25
27
30
31
33
35
37
39
43
44
47
50
51
52
53
54
55
57
60
61
62
63
64
65
68
69
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City of Atlantic Beach
Annual Budget
~^ 1997-1998
INDEX
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General Fund: (Continued)
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e Parks and Recreation
Parks Administration
Recreation Activities
Park Improvements
r Park Maintenance
• General Fund Non-Departmental
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Special Revenue Funds:
• Convention Development Tax
e Local Option Gas Tax
~ Community Development Block Grant
~ Paving and Drainage Improvement
v Police Grant
Debt Service Fund
Capital Projects Fund
Enterprise Funds:
o Water Fund
City of Atlantic Beach
Buccaneer and Oak Harbor
Administration
73
76
77
78
79
81
86
89
91
93
95
97
100
105
110
117
120
121
122
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City of Atlantic Beach
Annual Budget
1997-1998
INDEX
Enterprise Funds: (Continued)
• Sewer Fund 123
City of Atlantic Beach 126
Buccaneer & Oak Harbor 127
Administration 128
• Sanitation 129
• Stormwater Utility 133
• Utility Revenue Bond Construction Fund 138
• Utility Revenue Bond Debt Service Fund 142
Internal Service Funds: 146
• City Manager 149
• Accounting & Finance 151
e Public Works Administration 153
• Fleet Maintenance 155
Trust & Agency Funds:
• Police Trust 161
• Pension Trust 162
Glossary
Capital Improvements
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~ June 2,1997
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CITY OF
~tlantle i eaclc - ~fmcida
800 SE\IIYOLE ROAD
ATLA.1'TIC BEACH, FLORIDA 32233-5445
TELEP}f0\E (904) 241-5800
FAR 10041247-5805
SU\CO\1 852.5800
To: The honorable Mayor and City Commission
From: Jim Jarboe, City Manager
Re: 1997/98 Operating Budget
This year's Proposed Budget is being submitted to you hvo months in
advance of last year's delivery of August 12,1996. It is the Staff s hope that
by making the Budget available early, your deliberations will be easier than
in past years. Our Finance Director is to be commended for her hard work
in putting this Budget together.
The intent of this year's proposed budget, like last year, is to submit to you
a budget which maintains the existing level of service without increasing
our millage rate. The proposed millage rate is 2.9221, which is one of the
lowest in the State of Florida for a full service city.
The budget projections arc based on last year's revenue. ~Ve will not
receive projections on revenue from the State until July. Once we receive
the projections, we will adjust the budget accordingly for your
consideration. Additionally, another unknown factor wilt be this year's
final health insurance cost. The actual cost will not be known until the bids
arc received in August.
We have continued last year's role of the Commission in determining the
policy direction of the City. We have separated, from the budget, all new
proposed programs. These new programs, betterments, are being
submitted to you for your consideration and policy direction as a separate
document so there will be a clear delineation bct•veen existing levels of
service and enhancements. In addition, we have set out the funding
resources which arc available after existing levels of service are addressed.
This ongoing budget year, like last year, has been one of the busiest in our
history. Atlantic Beach is no longer the little village it once was in the past.
IIowever, it is important that we try to maintain that positive quality of life
which has always made Atlantic Beach a wonderful place to live and raise
our families. It is Staff s intent to assist in maintaining that quality of life
by insuring that this budget will maintain the existing levels of service. The
City, through this budget, will provide an emergency police response of two
or less minutes and afire/rescue response of approximately three minutes.
Our response to emergencies will continue to be one of the fastest in the
State. Also, for the third year in a row our cost of delivering garbage, trash
and recycling service will remain the same. It is important to point out that
our level of such services is higher than many of our neighbor cities, while
lower in cost to our citizens.
.- Another issue which always faces cities in an urban environment is the
i , raising revenue for the spiraling cost of services. In the near future,
Atlantic Beach may 6e faced with the problem of increasing taxes to
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' maintain existing service levels. The Finance Director has come up with a
unique approach to soften the blow of raising taxes if you find them
~ necessary in future budgets. She is proposing a Property Tax Stabilization
Fund. The purpose of this fund would be to set aside surplus onetime
revenues now for a future tax increase in case such an increase is needed.
1. I concur with the Finance Director's recommendation to start this
innovative reserve fund.
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The majority of service complaints from citizens deal with hvo main issues,
speeding and mowing. The resources to handle the speeding issue are being
~ addressed by our Leadership Committee without the need for additional
.- funding. A plan to deal with this problem will be developed by the
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Leadership Committee for your consideration.
Second only to speeding arc the complaints we receive concerning mowing
and ditch cleaning. As it stands now our average mowing can only be
accomplished every four to six weeks in the growing season. To allow the
City to look its best, we feel that atwo-week cycle is the answer. As a
betterment to address this issue, we have proposed hvo additional workers.
As last year, much has been successfully accomplished. During the present
budget year we have or will see the completion of the following:
• Audit with no deficiencies
• Beach Ave. Water, Sewer and Storm Water Project
• Oak Ilarbor Water and Sewer Project
• Design and implementation of the Saratoga, Forrestal, Belvedere
«'ater and Storm Water Project (In house design saved 545,000 +)
• Completion of design and beginning of Core City Utility Project
• Design and implementation of Atlantic Blvd. Water I1lain Project
(In house design saved 55000+)
• New Fire Engine
• Increased Fire Department Aianpower
• Record numbers of Building Inspections
• Leadership Committee planned internal operational improvements
During this coming year the Senior Staff, as a team project, will conduct an
extensive review of how the City operates. It is the goal of this new team
project to identify new technology, work methods, privatization programs
and other management tools which will allow the City to deliver services at
the most reasonable cost to the Taxpayers. As workable options for better
service delivery arc developed, such information will be submitted to the
City Commission for their policy review and direction. This approach will
be implemented as an ongoing process to be conducted every year.
Many challenges will take place in this coming budget year. The Core City
Project, by its sheer size, will put to the test over the next three years our
ability to carry out very large projects. Such an undertaking would be
difficult for any city no matter what its size. Again, our approach to such
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`' a project will be a team effort involving not only Public Works, but all of
the Departments and the Commission itself. The Total Team approach will
make this difficult project flow much smoother than what is experienced in
other cities. The Senior Staff has met on several occasions to plan our
approach to many of the problems which arc expected to occur. The
mixture of all the Departments working together has already brought to
light needs which can be addressed now instead of when they become a
(' serious problem. While the sheer size of the project will make it difficult
for residents and staff alike, the planning we do now will resolve many
l : problems before they occur.
~_ In conclusion, I can assure you that while this coming year will be much
more of a challenge than those in the past, our Staff is up to the task. I
have worked in government for thirty years and this Staff is the best I have
' ever had the honor to work with, day in and day out.
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Submitted
~s R. Jarboe
Manager
CITY OF ATLANTIC BEACH
BETTERAIF,NTS
1997!98 BLIDGF.T
Following is a list of betterments considered by the City Commission during the
annual budget hearings for the 1997/98 budget. The betterments were divided into
rivo categories; (1) Those betterments which represent on-going expenses and thus
should be financed from operating revenues; and (2) those betterments which are
one time expenditures and can be financed from one-time sources such as special
revenues, reserves or proceeds from the sale of assets. Some betterments include
both on-going expenses and one-time expenses. For example, the Tresca Park
Project has a matching grant portion (one-time expense) and annual maintenance
(on-going expense). Those betterments indicated by an asterisk (*) have been
included in the 1997/98 budget.
A. GF.NERAI, FUND
I. GENERAL FUND ON-GOING
a. STAFF REC01iiLiENDED PROJECTS:
1. Full Time Fire/Safety Specialist
(Six month salary for Fire/Safety Specialist)
2. General Maintenance Worker (1) -Streets and Roads
3. Contract Maintenance of Russell Park Ball Fields
4. Six Month Salary for Secretary -Fire Department
5. Additional Training -Fire Safety
6. Tresca Park Maintenance
7. PC Systems/Network Manager
TOTAL-----------------------------
15,567*
23,000*
8,000*
5,750*
3,000
25,000
25 000
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b. PARKS & RECREATION BOARD RECOMbIENDATIONS
1. PardFull Time Activities and Volunteer Coordinator 25,000
at Adele Grage
2. Move Public «orks and Build a Gymnasium and
Community Center on Sandpiper (ongoing because
future yeazs will require additional funding) 500.000
TOTAL--------------- 525.000
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II. GENERAL FUND - ONF. TI11iE
a. STAFF RECOMMENDED PROJECTS:
1. Property Tax Stabilization Fund Reserve 600,000
2. Asphalt Patcher -Streets and Roads 60,000
3. Tranquilizer Gim -Animal Control 2,000
4. Fire Prevention Education Materials 2,000
5. Fire Extraction Tool 7,594
6. Fire Vehicle Exhaust Removal Equipment 25,178
7. Hurricane Shutters for Public Safety Building 14,000
8. Replace Fence around Tennis Courts -Russell Park 20,000
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9. Upgrade Commission Chambers Sound System 2,500
10. Pazks Maintenance -Mower with Mulch Deck 6,500
11. Pazk Maintenance -Truck 12,000
TOTAL------------------ 751,772
b. PARKS & RECREATION BOARD RECOMMENDATIONS
1. Information Kiosk in Russell Pazk 5,000
2. Park Signage for Pazk Linking System 5,000
TOTAL-------------------- 10.000
B. CONVENTION DEVF.LOPA'IENT:
a. STAFF RECOMMENDED PROJECTS:
1. Remove YMCA Trailer and Build New Facility (City of 100,000
Jacksonville, Councilman Dick Brown, might contribute
50,000 toward this project)
2. Create Soccer field Russell Park 6,000
TOTAL-------------------- ]06,000
b. PARK & RECREATION BOARD RECOAIAIENDATIONS:
1. Purchase Additional Land at Jordon and Donner Parks 65,000
TOTAL--------------------- 65.000
Ii. WATER AND SEWER FUNDS - ONF~TIb]E
Over 12 million Water, Sewer and Stormwater Projects are currently in progress and
included in the 1997/98 Proposed Budget. Projects are funded by the Utility Revenue
Bond. In addition to the Bond projects, the following capital projects have been
requested. No funding source has been identified since availability of reserve funds will
not be determined until the Bond projects are bid out.
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WATER AND SEWER PRIORITIES
1. Repa'u Manhole/Wetwell at Lift Station "E" 50,000
2. Replace Water Main on Live Oak Lane 7,500
3. Repair Wetwell Selva Norte Lift Station 20,000
4. Clean and Televise Sewer Lines; AB & Bucccaneer 63,000
5. Master Lift Station/Revise Force Mains 300,000
6. Replace Water Main on 13th and Ocean Blvd. 10,000
7. Cavalla Road Water Main Extension 36,000
8. Replace Water Mains on Beach, Ocean, East Coast 1,200,000
9. Replace Water Mains on Club Drive/Beach Ave. 25,000
10. Replace Water Mains on Ardella Rd., Richazdson Lane 150,000
11. Replace Water Mains on Edgar, Lewis, Robert Streets 300,000
12. Replace 50 Fire Hydrants 125,000
13. Upgrade Industrial Area Water Mains 500,000
14. Replace Sewers on Ocean, Beach, East Coast 350,000
15. New Water Storage Tank at WTP# 2 700,000
16. Install Loop Main along Atlantic Blvd. 500,000
17. Extra Instrument Lines at AB Sewer Plant 3,000
18. Remodel Lab Building and Equipment 118,000
19. Tractor Shed 15,000
20. Acoustic Treatment of Mimosa Cove Lift Station 15,000
TOTAL------------- 4.487.500
STORMVVATER
1. Donner Road Area Stormwater Improvements 500,000
2. Royal Palm Stormwater Improvements 1,000,000
3. Sandpiper to Donner Road Stormwater Improvements 50,000
4. Replace Aquatic Garden Drive Culvert-Headwalls 200,000
5. Reshape Ditches Saratoga to Atlantic Boulevard 200,000
6. Replace Stormpipe on Seminole Road 500,000
7. Pumping Station at Fleet Landing 1,000,000
TOTAL - --------------- 7.937.500
STREET PAVING PROJECTS (Listed in order of priority)
1. Levy Road - Mayport to Main St. 115,078
2. Beach Ave. -Atlantic to 7th 28,097
3. Beach Ave. - 10th to 16th 25,022
4. Country Club Lane 46,998
5. Sandpiper to Plaza to Donner 10,984
6. Sargo Road 32,241
7. Skate Road 32,287
8. Cutlass Dr. 7,180
9. 16th St - Ocean to Beach 7,855
10. Seminole Rd Atlantic to Plaza 187,767
11. Ocean 400,000
12. Iiestner Rd. 6,303
13. Dutton Rd. 9,951
14. Gladiola St. 16,020
15. Carnation St. 5,107
16. Dora St. 12,402
17. Cypress St. 5,253
18. Coral 10.000
TOTAL-------------------------------- 958.545