Item 4B v
CITY OF ATLANTIC BEACH
~* CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM # 4B
DECEMBER 11, 2006
AGENDA ITEM: Hurricane Debris Removal Contract Extension (Vegetative
Waste & Construction & Demolition /Mixed)
SUBMITTED BY: Rick Carper, P.E. ~/~
Director of Public Works
DATE: November 24, 2006
BACKGROUND: The City's current contract with Custom Tree Service expires
on January 31, 2007. We have contacted Scott
Washington, Owner of Custom Tree Service, who has
agreed to extend the contract for another year at the current
prices. The City has the option of extending the current
contract for two (2) one (1) year periods. This proposed
extension would be the first.
RECOMMENDATION: Extend the contract for one year at the current prices.
ATTACHMENTS: Letter signed by Scott Washington agreeing to the
extension.
BUDGET: This contract would be executed on an emergency / as
needed basis. No funds are appropriated in advance for hurricane
debris cleanup.
REVIEWED BY CITY MANAGER:
December 11th, 2006 Commission Meeting
AGENDA ITEM # 4B
DECEMBER 11, 2006
Noveartber '13, '~0()
Ivlr. Scott Ve%. V~ashizttan, {3wraer
'Custottt Tree `~ervi.cse
~C)49 Sunbeam Road, ~ I3 '
Tac^^lLson~ille. T'L 322~'I'
1\.I..:. 1.wlJ.t V A !\.ri.t.+.:1 R~ .tV ~ W1['lli
HuuTicane Debris Iteanoval - Ve~etatlve Waste {City 13id ~kl{]5-1Sj
Iiua7•cane debris ftem.avaC- C."~rastruction &, L?ettxc~litiUn l Miffed {City"laid #tl4f)~~?ltl
17ear IG~r. Scoft:
~„ .~s you are aware, tfae contract wj~th tlxc C ity af' Atlantic Beach i'ar Hurricane Debris Removal
{which includes both Citp~ Bid ir's referenced above), exee:uted un May 3Q 2t}06 e:~pires ctn:
Janu~r}~ 31, 2()~7. Article ?.2 {R~new'at} of the contractsiatcs "i:.Jpon nxutual agreement bet~~teen
the Cite and: Contractor,-this ct7tltract ma~`t>f; renewed {or ttivn (2} ane-vtrtar:~aeriracls, fear a
~" rraaxirraum cc~axtract duration of th.ax:e years. Rc;ne:wal ~hal.l bc: upotx miriitxxtam fif) days written
txntice froatx tine paa~y to the other, and i.s subject to approval caf the City Cc~issioa.'°
~.- Vie would .like krehten.d the contract for anothE:r year at tlae currertt prices, efFcctive February t ,
2C){l through Januaay~ 31, ?f)()fi. "Phis would be the first rencc~:al of twca lxossitle renevxjals. .lf
this is acccfrtable;plea5c sign lrelc~t~~ and return to nee prier tt~r l~iovember I7, '?()f)ti sa that i caa~
~repaxe a staff report far thi< City C"onanssiora tt~ accept tl~o ~xtc7sion.
1 i:ual~ forward t~ recommending that we continue our cc~nta~ac;fi ~vilh yourcompany.
~" Sincerely,
~,,, Rick C:;zrp~a', i'.~.
I'tabi~ie ~'~'arks t7irectaa`
C14Tt)14~ TIZLE SE12~'l€CE AGREES 'i't? THE EkTEND THE Ct)NTRACT FU[Z E}NE
~r'GAIt .~T Tf 1 E C C"iZ12ENT I' GES.
jj'
IBC
Scutt W. ~'ashirti;tan; x~~ner Date