6-27-07 Minutes vMINUTES
DISTRICT REPRESENTATION STUDY COMMITTEE MEETING
June 27, 2007
CITY HALL, 800 SEMINOLE ROAD
Attendance IN ATTENDANCE:
Chairman Lyman Fletcher
Ms. Carol Anderson
Mr. Bob Ballow
Mr. Johnny Bass
Mr. Reed Beaubouef
Ms. Ann Bowers
ABSENT:
Ms. Kathy Carithers
Mr. Norm Thompson
Dr. Joan Carver
Ms. Joyce Freeman
Ms. Maureen Shaughnessy (arrived at 8:06 pm)
City Manager/Liaison Jim Hanson
City Clerk Donna Bussey
Mr. Steve Litton
Call to Order Chairman Lyman Fletcher called the meeting to order at 7:40 p.m.
Approval of minutes 1. Review and approval of minutes of 6/18/07
(This item was addressed later in the meeting.)
Review of Draft 2. Review of Draft Report
Report
Chairman Fletcher asked Dr. Carver to begin discussing the Draft Report. Dr. Carver
reported that she revised the draft report to incorporate the changes mentioned at the
last meeting and referred the Committee to the copy provided in their agenda packet.
She read through the draft report and after each paragraph the committee was asked by
Mr. Fletcher tv either agree with the language or propose changes to discuss.
The committee agreed to make the following changes to the draft report:
1. On page one, first paragraph: replace the words "while ensuring" with
"to ensure" and delete the word "areas";
2. On page one, third paragraph: Change "June 28" to "June 27";
3. On page two, second bullet: add the word "some" before
members/residents;
4. On page two, third bullet: Change the word "appears" to read "appear"
and move the entire Note as a separate bullet and place it just before the
bullet called Physical Barriers;
5. On page two, fourth bullet: Change the word "shows" to read "show"
6. At the end of the Executive Summary: Add a declarative sentence;
7. Begin the Background Information on a separate page;
8. On page three, first paragraph of Background Information: add ",in
particular," after "Road";
June 27.2007 DISTRICT REPRESENTATION STUDY COMMITTEE Page 2
9. On page three, next to last paragraph, first sentence: Add "135, which
includes" after the word precinct and a comma after "Road".
10. On page three, last paragraph: Add a footnote and a defuution for the
term Single Member District;
11. On page four, last bullet: Change the word "Municipalities" to "Cities".
12. On page five, next to last paragraph: Add the word "System" after "At-
Large".
The committee discussed adding a Table of Contents to the report. It was agreed that a
Table of Contents would be included with the report and each page of the report be
numbered.
Approval of Final 3• Approval of Final Report
Report
M_ otion• Adont the recommendation as amended including the chances discussed
toni t.
Moved and Seconded, Motion carried unanimously.
Dr. Carver referred to the draft Recommended Implementation Steps that is in the
agenda packet and asked the committee whether it should be included in the report.
Discussion ensued regarding the steps.
The consensus was to include the Recommended Implementation Steps in the fmai
report between the Executive Summary and the Background Information and revise to
reflect the following changes: Change the word "Divide" to "Redraw" and rearrange
the steps to reflect the following order. Step 1 to Step 3; Step 2 to Step 1; Step 3 to
Step 4; and Step 4 to Step 2.
The Committee asked that all the documents referred to in the list of "Appendices" be
given to the City Clerk to keep on file and that a note be added on the Table of
Contents indicating that the records are on file in the City Clerk's Office.
Approval of 1. Review and approval of minutes of 6/18/07
minutes (This item was taken out of order and addressed at this time)
Motion• Approve minutes of June 18, 2007 meeting as written.
Moved and Seconded, Motion carried unanimously.
Plans to present 4. Plans to present final report to City Commission on July 9, 2007
final report
Mr. Fletcher explained the Final Report will be presented to the City Commission on
July 9, 2007 and urged each member of the Committee to attend the meeting.
Adjournment There being no further discussion, Chairman Lyrnan Fletcher declared the meeting
adjourned at 8:40 p.m. ..---
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Lyman fetcher, Chairman