Item 4G
AGENDA [TEM # 4G
JANUARY 8, 2007
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Engineering Assistance for Consumptive Use Permit Renewal
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: January- 2, 2007
BACKGROUND: The City's Consumptive Use Permit Renewal application for the water system
is due to the St. Johns River Water Management District by May 17, 2007. Engineering assistance is
required to complete the application process. The City will be using one of our approved annual
contract engineers, Bowen Civil Engineering, Inc. to perform the work, in the amount of $25,380.99.
Our contract engineers are authorized to perform work on projects under $30,000. We will keep the
Commission informed on the progress of the renewal process and any new expected requirements of
the permit.
BUDGET: A total of $40,000 was budgeted for Consumptive Use Permit Renewal in the Water
Fund under account number 400-5502-533-3100.
RECOMMENDATION: Approve the use of the City's annual contract engineer, Bowen Civil
Engineering, to assist the City with completing the Consumptive Use Permit Renewal process for
$25,380.99.
ATTACHMENTS: 1. Proposal from Bowen Civil Engineering.
REVIEWED BY CITY MANAGER:
~.
how=rl CtvtL ~rl~trls_~trlc, lrlc,
6885 Belfort Oaks Place, Suite 110
Jacksonville, Florida 32216-6242
Telephone: 904-737-0090
~"" Fax: 904-737-0040
E-mail: cbeng@boweneng.com
December 6, 2006
~"" Donna Kaluzniak, CEP
Utility Director
City of Atlantic Beach
1200 Sandpiper Lane
`~ Atlantic Beach, FL 32233-4318
Re: Proposal for Engineering Services -Consumptive Use Permit Renewal
Dear Ms. Kaluzniak:
AGENDA ITEM # 4G
JANUARY 8, 2007
~"" ~ It is our pleasure to submit a proposal to the City of Atlantic Beach to provide professional engineering
services for the renewal of the City's St. Johns River Water Management District's Consumptive Use
Permit for the city's water supply infrastructure. This work will be performed under the current Technical
„~ Consulting Services Agreement dated January 24, 2005.
SALARY RATE ADJUSTMENT
Since these services will be provided after the contract anniversary date, we have adjusted our hourly
rates in the original contract by 6.0% for the 2007 year. This rate adjustment was derived using the
Consumer Price Index for All Urban Consumers for the South Urban region. Attached is a worksheet
showing our calculation for the rate adjustment.
BASIC SERVICES
The scope of work was prepared in accordance with the scope of work provided by the city and the
requirements of the SJRWMD Applicant's Handbook -Consumptive Use of Water -Chapter 40C-2,
F.A.C.
""' Our review of the available information indicates the City has been in compliance with the current CUP. It
is also appears that there is no significant growth anticipated in the water system. The goal of the renewal
process will be to demonstrate compliance with the existing conditions with a moderate growth in the
~, water system. Therefore, the attached scope does not include work effort associated with groundwater
modeling for compliance purposes.
FEES AND PAYMENT
The total fee for providing the Services outlined above, including reimbursables, is $25,380.99. The
attached fee summary worksheet supports these costs.
"~' This proposal does not include the professional services involving groundwater modeling, well andlor
distribution system modifications. If these items or similar items are required by SJRWMD to complete
the permit application process, the City may amend the agreement for this work to include any additional
~,,, permitting requirements not covered under this scope of work.
Roadway Drainage • Utilities Land Development
~"" AGENDA ITEM # 4G
JANUARY 8, 2007
Ms. Kaluzniak
December 6, 2006
Page 2
We are looking forward to working with the City of Atlantic Beach on this project. We can proceed with
this effort upon final written authorization from you. Thank you.
Sincerely,
'~` Chantal Bowen, PE
President
,~, CB:DLsh
Enclosures: Salary Rate Adjustment
Fee Summary Worksheets
~"' Scope of Services
~.
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S:1ProJedslA6 -Continuing Services\proposals\WO#3 -CUP Renewal\Fee Proposal CUP.doc
AGENDA ITEM # 4G
JANUARY 8, 2007
CITY OF ATLANTIC BEACH -CONTINUING SERVICES CONTRACT
CONTRACT RATE ADJUSTMENT
BCE No: 05-009
Change % Change
2005 in CPI 2006 in CPI
Principal $ 48.57 4.3% $50.66 1.7%
Project Manager $ 42.80 4.3% $44.64 1.7%
Project Engineer $ 38.32 4.3% $39.97 1.7%
Project Engineer $ 27.74 4.3% $28.93 1.7%
CADD Technician $ 23.06 4.3% $24.05 1.7%
Clerical $ 13.77 4.3% $14.36 1.7%
°~ Change in CPI Calculat ion for 2006 Rates:
CPI for Oct 2006: 191.5
Less CPI for Jan 2005: 183.6
= Index Point Change: 7.9
_ % Change 4.3%
Change in CPI Calculation for 2006 Rates:
CPI for Oct 2006: 194.7
Less CPI for Jan 2006: 191.5
=Index Point Change: 3.2
_ % Change 1.7%
NOTE: % Change in CPI is based on the South Urban Index for All Goods.
2007
$51.51
$45.39
$40.64
$29.42
$24.45
$14.60
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AGENDA ITEM # 4G
JANUARY 8, 2007
CONTRACT FEE SUMMARY FOR PUBLIC WORKS
CITY OF ATLANTIC BEACH. FLORIDA
PART ONE'- GENERAL
1. PROJECT 2. PROPOSAL NUMBER
SJRWMD CUP Renewal
3. CONSULTANT 4. DATE OF PROPOSAL
Bowen Civil Engineering, Inc. 12/12/2006
PART TWO -LABOR RELATED COSTS
5. DIRECT LABOR HOURLY ESTIMATED ESTIMATED TOTAL
RATE HOURS COST
Principal $ 51.51 2 $ 103.02
Project Manager $ 45.39 27 $ 1,202.84
Project Engineer $ 40.64 8 $ 325.12
Technician $ 29.42 0 $ -
CADDTechnician $ 24.45 0 $ -
CleriCal $ 14.60 2 $ 29.20
TOTAL DIRECT LABOR 39 5 1,660.18
Avg. Labor Rate 43.12
6. OVERHEAD (COMBINE FRINGE BENEFIT AND ADMINISTRATIVE) $ 2,490.26
OVERHEAD RATE -150% X TOTAL DIRECT LABOR
7. SUBTOTAL -LABOR + OVERHEAD (ITEMS 58:6) $ 4,150.44
8. PROFIT -LABOR RELATED COSTS (ITEM 7) X 10%
$ 415.04
PART THREE -OTHER-COSTS
9. MISCELLANEOUS DIRECT COSTS
ORIGINAL REPRODUCIBLE -VELLUM PLOTS $0.00
BLUELINES - 24"x36" b0.00
PAPER COPIES $50.00
SHIPPING $36.00
MISCELLANEOUS DIRECT COSTS SUBTOTAL $ 86.00
10. SUBCONTRACTS -LUMP SUM
J. COLLINS ENGINEERING ASSOCIATES 520,893.00
(Includes 510,760 hydrogeological services from Yovaish Engineering Sciences)
SUB-CONTRACT SUBTOTAL 520,693.00
TOTAL LUMP SUM AMOUNT (ITEMS 5,8,8,9 810) $25,344.48
11. REIMBURSABLE COSTS (LIMITING AMOUNT)
TRAVEL 536.51
OTHER (SPECIFY)
SUBTOTAL REIMBURSABLE $ 36.51
PART FOUR-SUMMARY
TOTAL AMOUNT OF CONTRACT (LUMP SUM PLUS REIMBURSABLE)
ITEMS 5,8,8,9,10,811 $ 25,380.99
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AGENDA ITEM # 4G
JANUARY 8, 2007
0
61
AGENDA ITEM # 4G
JANUARY 8, 2007
MANHOUR & REIMBURSEABLES BREAKDOWN
December 5, 2006
('_itv of Atlantic Reach. Fl. - CiRWMD (1 iP Renewal
LABOR COSTS Man Hours/l.abor Rates
WORK BREAKDOWN
Hourl Rate PR
$40.00 SE
$34.55 PM
$40.00 PG
$30.91 DES/CAD
$ 27.30 Clerical
$13.00 TOTAL
Task 1-Historical Document Review 0 6 0 40 0 0 $1,443.70
Task II - Preappligtion meeting w/SJRWMD 0 8 0 8 0 0 $523.68
Task III -Prepare CUP Permit Application 0 34 0 32 6 22 $2,613.62
& Supporting Documentation
Task IV -Post Appliption Meeting w/SJRWMD 0 8 0 8 0 0 $523.68
Task V -Response to Two(2) RAIs 0 16 0 20 4 22 $1,566.20
Task VI - InGude Well #2R in Permit 0 8 0 8 0 0 $523.68
Totals 0 80 0 116 10 44 $7,194.56
Principal
Senior Engineer
Project Manager
Professional Geologist/Hydrogeologist
Senior Designer/CAD Technician
Clerical
SUBTOTAL DIRECT LABOR COSTS
OVERHEAD at 2.5
PROFIT ON OH/DL - 10%
TOTAL LABOR FEE
REIMBURSABLE COSTS
Mileage
Telephone & Postage
Copying
SUBTOTAL REIMBURSABLE COSTS
TOTAL ENGINEERING COST
antity
1500
1
2000
it
MI
LS
SHTS
ice
$0.41
$100.00
$0.10 $0.00
$2,764.00
$0.00
$3,585.56
$273.00
$572.00
$7,194.56
$17,986.40
$1,798.64
$19,785.04
$607.50
$100.00
$200.00
$907.50
$20,693
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CITY OF ATLANTIC BEACH
CONSUMPTIVE USE PERMIT RENEWAL
SCOPE OF SERVICES
AGENDA ITEM # 4G
JANUARY 8, 2007
The City of Atlantic Beach currently has a Consumptive Use Permit from the St. Johns
River Water Management District. Permit No. 810 was issued on November 12, 2002
and expires on November 12, 2007.
The City requires assistance with the renewal of the above permit to include:
1. Preparation of the application form and associated information, data and
documents. Request will be fora 20-year permit.
a. Include any required maps, tables or charts.
b. Provide a list of adjacent land owners as required.
2. One pre-application meeting with the SJRWMD.
3. One post-application meeting with SJRWMD.
4. Response to up to two Requests for Additional Information (RAI). If the RAI
includes requests for extremely time-consuming or dij~cult materials (such as a
full study or extremely detailed analysis), additional costs will be negotiated.
S. Permit renewal will include request to add Well # 2R to the wellfield. Well will
be located on Walter Ave. in Atlantic Beach. (Well location and permitting were
discussed with SJRWMD during well design that was completed by CH2MHi11.
During this same meeting, we discussed leaving the 2 wells at Water Plant #4
alone until this next permit renewal. We are determining whether the Water Plant
#4 will be abandoned or will stay active).
,~, In addition, the scope of work does not include groundwater modeling, well and/or
distribution system modifications if these items or similar items are required by
SJRWMD to complete the permit application process such as may be required per a
Request for Additional Information (RAI). The City may amend the agreement for this
work to include any additional permitting requirements not covered under this scope of
work.
The Owner (City of Atlantic Beach) will provide the required historical data, reports and
records to support the required CUP permit renewal process including but not limited to
water supply historical records (well withdrawaUwaterguality history);
plans/records/correspondence of recent well permitting, design, construction and
abandonment data; existing CUP permit; population records/projections; applicable
WMD correspondence from last CUP renewal process, permit application fee; previous
reuse feasibility reports; and the current Water Conservation Plan.