03-22-04 vMINUTES
REGULAR CITY COMMISSION MEETING
MARCH 22, 2004
CITY HALL, 800 SEMINOLE ROAD
Attendance
Call to Order/Pledge
IN ATTENDANCE:
Mayor John Meserve
Mayor Pro Tem Beaver
Commissioner Paul B. Parsons
Commissioner Sylvia N. Simmons
Commissioner J. Dezmond Waters III
Mayor Meserve called the meeting to order at 7:15 p.m. The invocation,
given by the Mayor, was followed by the Pledge of Allegiance to the Flag.
City Manager Jim Hanson
City Clerk Maureen King
City Attorney Alan C. Jensen
Approval of Minutes 1. Approval of the Minutes of the Regular Meeting of March 8,
2004
Motion: Approve Minutes of the Regular Meeting of
March 8, 2004, as presented.
Moved by Beaver, seconded by Parsons
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
MOTION CARRIED
2. Courtesy of the Floor to Visitors
Brad Talley of 14543 Plumosa Drive, Jacksonville, inquired concerning
alternate sites for the location of his sculpture. (Mr. Talley won a sculpture
competition conducted by the city in 2002, and at that time the Cultural Arts
Board chose the corner at the five-way stop next to the fire station as the
site for installation of the sculpture).
Commissioner Parsons, the city liaison to the City of Atlantic Beach Public
Arts Commission, stated that the members were looking into other sites for
the sculpture, but no decision had been made. He assured Mr. Talley that
he would be included in the discussion of alternative sites.
J.P. Marchioli of 414 Sherry Drive commented on the following: (1) His
brother and the neighbors, who live on a hilly street in Georgia, purchased
March 22, 2004 REGULAR COMMISSION MEETING Page 2
"` speed humps and the city installed them to slow drivers going down the hill,
(2) Opposed installation of a roundabout at the five-way stop, (3) Speeders
did not slow down for pedestrians coming from Howell Park and crossing
Sherry Drive, (4) Purchased a second fire extinguisher and had another
recharged at a reasonable rate at a supply store located at Lennox and
McDuff in Jacksonville, and (5) Another accident occurred on Sherry Drive
involving a resident trying to back out of his driveway and being hit by an
oncoming vehicle.
Earle Lay of 380 3rd Street spoke in support of the Police Department and
expressed concern for the turnover rate. He felt increased pay provided an
incentive for officers to stay and receive the necessary training and
experience to become better officers.
Alan Potter of 374 Second Street commented on the good quality of paint
used to stripe East Coast Drive and the placement of reflectors along the
edge of the street. He believed a lesser quality of paint was used to stripe
Ocean Boulevard and commented that there were fewer reflectors on Ocean
Boulevard between ls` and 7`h Streets. He requested that the city look into
the work performed on Ocean Boulevard.
Jacqueline Thomas of 1660 Jordan Street stated that she was speaking
for herself and on behalf of the other families who reside on Jordan Street.
She said the street was paved in 2003, but the other promised improvements
including sidewalks, driveway aprons, and proper drainage still had not
been addressed.
Ms. Thomas reported that cars were driving around the barricade placed at
the end of Jordan Street and into the park. She expressed concern for the
safety of the children playing there and requested that something be done to
prevent the problem.
Ms. Thomas also reported that tree roots were already damaging the
foundation of her home, and inquired if there was anything the city could do
to help her with this since it was very costly to have trees removed.
Mayor Meserve told Ms. Thomas a member of staff would contact her to
address her concerns.
3. Unfinished Business from Previous Meeting
City Manager's A. City Manager's Follow-up Report
Follow-up Report
City M anager H anson commented o n e ach i tem o f h is w ritten r eport. A
,~•. copy of the report is attached and made part of this official record as
Attachment A.
March 22, 2004 REGULAR COMMISSION MEETING Pa e 3
Consent Agenda 4. Consent Agenda
A. Acknowledge receipt of Utility Sales Report for February 2004
(City Manager)
B. Approve aone-year extension of the contract with Bluewater
Environmental of Florida, Inc. at the current prices (Bid No.
0203-11) (City Manager)
C. Award contract to Gruhn May, Inc. in the amount of $83,028
for Replacement of Storm Drains on Country Club Lane
pursuant to the specifications of Bid No. 0304-08 (City Manager)
Motion: Approve Consent Agenda Items A, B and C as presented.
Moved by Parsons, seconded by Waters
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
MOTION CARRIED
"""~'
Committee Reports 5. Committee Reports
A. Community Development Board
Robert Frohwein, Chair of the Community Development Board, reviewed
the accomplishments of the Community Development Board since January
of 2003. Mr. Frohwein reported that the board had heard twenty-four
requests for variances, nine of which were approved, ten denied, and five
withdrawn. The board also heard seven requests for use-by-exceptions, all
of which were recommended for approval to the City Commission; and two
rezoning requests, one of which (Paradise Preserve PUD) was
recommended for approval and the other (the Atlantic Beach Yacht Club)
was recommended for denial.
It was further reported that the board also reviewed the EAR report and
worked with the Commission on revisions to the Comprehensive Plan.
Mr. Frohwein also commented on the following items he believed the board
would be addressing in the future: Maintaining the city's character and
uniqueness while allowing for future development and redevelopment, and
improvement of blighted areas.
Mayor Meserve spoke on the importance of the work of the Community
Development Board and thanked the members for their service to the city.
March 22, 2004 REGULAR COMMISSION MEETING Pa e 4
Commissioner Waters inquired if the Community Development Board
planned to address property owners' rights and the problem of large homes
being built on small lots, which was destroying the ambience of Old
Atlantic Beach.
Mr. Frohwein responded that he would like to see this matter addressed and
the zoning ordinance amended to limit the size of structures that could be
built on small lots, but at the same time allowing for reasonable property
rights.
Resolutions 6. Action on Resolutions:
None.
Ordinances 7. Action on Ordinances
None.
Miscellaneous Business 8. Miscellaneous Business
Appointment A. Appointment to the Cultural Arts and Recreation Advisory
Committee (City Clerk)
Mayor Meserve stated that he would like to appoint Linda Ginsberg to the
Cultural Arts and Recreation Advisory Committee.
Motion: Appoint Linda Ginsberg to fill the unexpired term of Rex
Sands on the Cultural Arts and Recreation Advisory Committee.
Discussion ensued. Commissioner Simmons commented on one applicant's
proposal to hold at least one event per year focusing on surfing or beach
related activities, and suggested this type of program be considered.
Commissioner Waters felt there should be a balance of art and recreational
members serving on the committee and indicated he had asked local artist,
Gary Mack, to serve on the committee.
Moved by Waters, seconded by Simmons
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
MOTION CARRIED
March 22.2004 REGULAR COMMISSION MEETING Page 5
Project Approval for B. Request to approve projects for Fiscal Year 2004-2005
CDBG funds for FY Community Development Block Grant funds and authorize
2004-OS submittal of application to the City of Jacksonville (City
Manager)
Motion: Approve projects as recommended for Fiscal Year 2004-2005
Community Development Block Grant funds and authorize submittal
of application to the Citv of Jacksonville. (A copy of the memo dated
March 10, 2004 from Community Development Director Doerr listing the
projects is attached and made part of this official record as Attachment B)
City Manager Hanson reported that money had been budgeted to assist with
septic tank conversions and noted that the city's incentive program for
hookups would expire in 2005.
There was no discussion.
Moved by Beaver, seconded by Parsons
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
MOTION CARRIED
Implementation of C. Consider implementation of certain Town Center Parking
Certain Town Center Committee recommendations (City Manager)
Parking Committee
Recommendations City Manager Hanson reviewed each item of the staff report.
Motion: Direct staff to coordinate with Neptune Beach staff and
approve implementation of the four projects listed in the Community
Development Director's memo dated March 12, 2004, and bring back
their findings at a future Commission Meeting. (The memo is attached
and made part of this official record as Attachment C).
Commissioner Waters agreed with the recommendations and inquired
concerning two additional parking spaces on Ahern Street. City Manager
Hanson indicated that the Public Works Department was working to
develop two spaces on the north end of the parking lot.
Commissioner Simmons expressed concern that buffers between the
Commercial and Residential areas be retained on Beach Avenue and that
parking not infringe on private property.
Moved by Beaver, seconded by Simmons
~.•. Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
March 22, 2004 REGULAR COMMISSION MEETING Pa e 6
Nay: 0
MOTION CARRIED
9. City Manager
City Manager's Report A. City Manager's Report
City Manager Hanson commented on the following items:
• Reported that formal bids were waived and an emergency purchase
order issued to Gruhn May in the amount $14,990.00 for repairs to
a collapsed stormwater line located under the street at West 6th and
Orchid Streets.
Reports/Requests 10. Reports and/or requests from City Commissioners and City
City Commissioners Attorney
City Attorney
Commissioner Waters
• Inquired if the city had received a response to the letter sent to Don
Davis concerning the TRIM bill and new construction and was informed
that no response had been received.
• Inquired if the MPO was holding any meetings at the beach to discuss
long range transportation planning. The Mayor indicated there was no
meeting planned for the beach, but that he would be attending the one of
the meetings closest to the city. He indicated that the MPO would be
coming to the city at a later date.
• Urged that someone attend the 48th annual Florida Shores and Beach
Preservation Conference.
• Inquired if the hump in the sidewalk he reported had been repaired.
Acting Public Works Director Kaluzniak responded that she would
check with staff to see if the work was completed.
:• Inquired concerning the cause of the watermain break on 6th Street.
Utility Director Kaluzniak stated that a service connection failed at the
main, and that the work was under warranty and had been repaired by
Petticoat Contracting.
Commissioner Parsons
• Reported that he would be calling the members of the original Cultural
~..._ Arts Board regarding their opinion on the proposed relocation of the
sculpture to Russell Park, near the Mayor's tree. It was also reported
March 22.2004 REGULAR COMMISSION MEETING Pa e 7
that a photograph of the sculpture rendered in concrete had been
received by the Commissioners.
Mayor Meserve
• Expressed concern regarding funding for future beach renourishment
projects in light of proposed federal budget cuts.
• Indicated he would be meeting with FDOT officials at the end of the
month regarding Mayport Road improvements and the new entrance for
the Post Office. He also indicated that he would try to meet with
Michael Blaylock of the JTA, since the islands on Mayport Road cannot
be installed until after the Post Office entrance is changed.
Adjournment There being no further di
adjourned at 8:05 p.m.
ATTEST:
y~~~' "~G~e-~.tiv ~' .
~"" Maureen King /'~
Certified Municipal C~ler
the Mayor declared the meeting
Mayor/Presiding Officer
"'.
_, ATTACHMENT #A
MARCH 22, 2004 COMMISSION MEETING
March 15, 2004
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hanson
~---
City Manager
SUBJECT: Follow-up port
Staff Resort Items for Future Meetings; Following are several items that the city staff and/or
consultants are working on for presentation at future commission meetings;
• Roundabout Study; GAI Consultants are completing their work on the feasibility of
constructing a roundabout at the five-way intersection on Seminole Road. Staff met with
the engineer on this project on March 12th to review the findings and the presentation
format. We expect that a presentation of the final report will be ready in time for the
April 12, 2004 commission meeting.
• Water/Sewer Rate Amendments to Promote Conservation; Burton and Associates has
not yet completed their work on this project. Some key staff members are no longer with
the firm which, combined with the workload from other projects across the state, have
delayed completion of the. supplemental report requested by the Commission. Staff does
expect to have this available for presentation at the next commission meeting on April
12~'.
Addition of Brick Accents on the Town Center Phase III Extension onto Ocean
Boulevard; At the last commission meeting, Commissioners expressed an interest in
adding brick accents along the newly completed extension of Town Center onto the block
of Ocean Boulevard between Ahern and First Streets. Staff is looking at options that may
be feasible and hope to have a report ready for presentation also at the next commission
meeting on April 12Th
Upcoming Meetings:
Strategic Planning Workshops have been scheduled for the City Commission on Wednesday, and
Thursday, April 7th and 8th Both meetings will begin at 5:00 p.m. and are expected to last four
hours. Both will be located in the Sea Turtle Inn. A final report on the current strategic plan
year along with an agenda and items for the Commission to consider for the next year will be
sent to the Commission within the next couple of weeks.
~ ~
_ ATTACHMENT #R _
NIARCII 22, 2004 COMMISSION MEETING
CITY OF ATLANTIC BEACH
CITY COMMISSION STAFF REPORT
AGENDA ITEM: Request to approve projects for Fiscal Year 2004-2005 Community
Development Block Grant funds
SUBMITTED BY: Sonya Doerr, AICP
Community Development Director
DATE:
March 10, 2004 ~,Q
BACKGROUND: In accordance with the Interlocal Agreement with the City of Jacksonville,
the City of Atlantic Beach receives a yearly allocation of approximately $150,000 of Community
Development Block Grant funds. Funds are required to serve low and moderate-income
populations within designated project areas and may be used for several categories of activities
including public services, public facility and infrastructure improvements and housing
rehabilitation. Fiscal Year 2004-2005 applications are soon due to be submitted to the City of
Jacksonville, and staff has met to consider possible projects for the 2004-2005 Fiscal Year. The
following projects are proposed by staff.
• $130,000 for three Public Facility and Infrastructure projects:
a. $40,000 for conversion to central sewer services. Funds will be used to assist
income eligible residents with the costs of septic tank abandonment or removal,
hook-up to central sewer and payment of impact fees in compliance with the
City's mandatory conversion policy.
b. $45,000 to assist in the development of Veteran's Memorial Park, specifically
construction of basketball courts and other recreation equipment and facilities,
which shall serve the Section H subdivision (also known as the Marsh Oaks
neighborhood.)
c. $45,000 for replacement and upgrade of approximately 450 linear feet of water
lines serving the Kestner Road area.
• $30,000 of funds for continued housing rehabilitation activities within the City of
Atlantic Beach designated CDBG project area.
RECOMMENDATION: Approval of proposed projects for the Fiscal Year 2004-2005
Community Development Block Grant funds to include $30,000 in the Housing Rehabilitation
category with the remaining approximately $130,000 of grant funds allocated to the Public
Facility and Infrastructure category, authorizing the City Manager to submit the CDBG
application and sign documents as required to execute the contract.
BUDGET: Requested $160,000 of CDBG funds for inclusion in Fiscal Year 2004-2005 budget.
ATTACHMENTS: Draft FY 2004-2005 CDBG application.
REVIEWED BY CITY MANAGER:
March 22, 2004 regular meeting
AGENDA ITEM #8B
MARCH 22, 2004
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FISCAL YEAR 2004-2005 APPLICATION
Submitted to:
City of Jacksonville
;"` Planning and Development Department • Community Development Division
128 East Forsyth Street • Jacksonville, Florida 32202
Submitted by:
City of Atlantic Beach ~ 800 Seminole Road • Atlantic Beach, Florida 32233-5445
Phone: (904) 247-5800 FAX (904) 247-5805 http://coab.us
AGENDA ITEM #8B
MARCH 22, 2004
DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT
FISCAL YEAR 2004-2005 APPLICATION
TABLE OF CONTENTS
A. AGENCY INFORMATION ............................................................... 3
PROJECT GOAL 1 ............................................................. 3
PROJECT GOAL 2 ....................................................................... 3
B. LOCATION OF PROPOSED PROJECT ............................................ 4
C
D
E
PROJECT NARRATIVE .......................................... ................ 5
BUDGET ITEMIZATION ............................................................... 8
BUDGET NARRATIVE
SIGNATURE PAGE
............................................................ 8
............................................................ 9
ATTACHMENTS
A-1 Veteran's Memorial Park -property survey, preliminary budget and site
development plan
A-2 Kestner F~oad -water line replacement location
A. AGENCY INFORMATION
Project Title: City of Atlantic Beach Projects
Organization or Agency: City of Atlantic Beach
2
AGENDA ITEM #8B
MARCH 22, 2004
DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT
FISCAL DEAR 2004-2005 APPLICATION
A. AGENCY INFORMATION
Project Title: City of Atlantic Beach Projects
Organization or Agency: City of Atlantic Beach
Address: 800 Seminole Road, Atlantic Beach, Florida 32233
Telephone Number: (904) 247-5826
Contact Person(s): Sonya B. Doerr, AICP Community Development Director
Amount Requested: $160,000.00
Matching Funds: Not applicable.
In-Kind Contributions: Administrative support and services provided by various City of
Atlantic Beach Departments, including Planning and Zoning, Building, Public Works and
Public Utilities and the Finance Department; also, in-kind services from non-profit
housing assistance organizations such as Builders Care and Beaches Habitat.
PROJECT GOAL 1 -PUBLIC FACILITY AND INFRASTRUCTURE IMPROVEMENTS - -~ .~ ~;>:~„
Community infrastructure improvements in the amount of $120,000 for:
A. $40,000 for conversion to central sewer services. Funds will be used to assist
income eligible residents with the costs of septic tank abandonment or
removal, hook-up to central sewer and payment of impact fees in compliance
with the City's mandatory conversion policy.
B. $45,000 to assist in the development of Veteran's Memorial Park, specifically
construction of basketball courts and other recreation equipment and facilities,
which shall serve the Section H subdivision (also known as the Marsh Oaks
neighborhood.)
C. $45,000 for replacement and upgrade of approximately 450 linear feet of water
lines serving the Kestner Road area.
PROJECT GOAL 2 -HOUSING REHABILITATION
The City will use $30,000 of funds for continued housing rehabilitation activities within the
City of Atlantic Beach designated CDBG project area.
3
AGENDA ITEM #8B
MARCH 22, 2004
DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT
FISCAL YEAR 2004-2005 APPLICATION
Describe how the project addresses one of the following CDBG priorities:
Neighborhood Revitalization, Housing Rehabilitation, Economic Development/Job
Creation, or Physical Improvements.
PROJECT GOAL 1 -PUBLIC FACILITY AND INFRASTRUCTURE PROJECTS
The proposed projects are intended to support immediate public infrastructure needs that
cannot be met through annual budget and capital improvements funding sources.
PROJECT 1.A -Septic tank to Central Sewer Conversions -Funds will be used
to identify and prioritize properties, owned by income eligible residents, that are
subject to the City's mandatory connection requirement or where existing septic
tanks are at immediate risk of failing, and to provide the conversion in accordance
with Florida Plumbing Codes. Funds may also be used to assist with the cost of
impact fees, which are assessed at $1250 per connection. The project will result
in physical improvements and revitalization within existing neighborhoods,
primarily west of Mayport Road.
PROJECT 1.B -The neighborhoods surrounding the Veteran's Memorial Park
site, west of Mayport Road, are underserved by parks and recreation resources.
The new park will support policies of the City's Comprehensive Plan related to
neighborhood revitalization within the Section H (Marsh Oaks) neighborhood.
PROJECT 1.C - $45,000 of CDBG funds will be used for replacement and
upgrade of water lines serving the Kestner Road area providing needed physical
improvements to this area of the City.
.PROJECT GOAL 2 -HOUSING REHABILITATION
;,:; .,~ It is prt~~c~ed that $30,000 of funds be allocated for continued housing rehabilitation
activities within the City of Atlantic Beach designated CDBG project area. The City will
continue to partner with organizations such as Builders Care and Beaches Habitat. It is
estimated that four to five units will be renovated within the FY 2004-2005 grant year.
B. LOCATION OF PROPOSED PROJECTS
Location of proposed projects (include Census Tract):
Project Goal 1.A: Primarily within portions of the City located west of Mayport
Road, including the Section H (Marsh Oaks) subdivision.
Project Goal 1.B: See attached map. (West side of Mayport Road, between
Atlantic Boulevard and West First Street.)
""`" Project Goal 1.C: West of Mayport Road a within the Kestner Road right-of-way.
4
AGENDA ITEM #SB
MARCH 22, 2004
DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) "DRAFT
FISCAL YEAR 2004-2005 APPLICATION
Census Tract: Census Tracts 139.02 and 139.03 within the City of Atlantic Beach
Area to be served by program/project: Low and moderate-income areas within the City
of Atlantic Beach designated as CDBG project area.
Is the program located in a Mayor's Intensive Care neighborhood or CDBG target
low-mod area? X Yes No
Explain: Projects are located within City of Atlantic Beach CDBG designated project
area.
Approximate number of persons to be served: The City's CDBG designated project
area is located predominantly within 2000 Census Tract 139.02, and a small portion of
the area is located within Census Tract 139.03. Public Facility and Infrastructure projects
are considered to benefit the entire City population of 13,911 permanent year-round,._.
residents (updated 2000 Census data). The number of units anticipated to be
rehabilitated by the Housing Rehabilitation project is four to five single-family dwelling
units.
C. PROJECT NARRATIVE
1. Statement of Need: Describe the proposed project,. (include details) citing
statistics, why is .the program needed, show evidence of demand, specific
group which would benefit, and other details which, demonstrate a community
need...
PROJECT 1. Public Facility and Infrastructure~~lrale~t~
• PROJECT 1.A - Septic Tank to Central Sewer Conversions
In May of 2000, the City adopted Land Development Regulations requiring
mandatory connection to central sewer and abandonment of septic tanks for
properties where central services are available within a distance of 100 feet. A
financial assistance program was implemented at that time; however, this program
and the cost of conversion was still beyond the means of most low-income
residents. The City estimates that there are approximately 177 septic tanks
remaining within the City, although no analysis has yet been conducted to
determine which of these are at highest risk for failing or to identify those serving
low and moderate income households. It is known that a significant number of the
oldest septic tanks are located within the western edges of the City in low and
moderate income neighborhoods, and in areas where risk of contamination or
degradation of marsh, wetland and environmentally sensitive lands, which is
associated with failing septic tanks, is significant. Funds will be used to identify
and prioritize properties, owned by income eligible residents, that are subject to
the mandatory connection requirement or are at immediate risk of failing and to
5
AGENDA ITEM #8B
MARCH 22, 2004
DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT
FISCAL YEAR 2004-2005 APPLICATION
then provide the conversion in accordance with Florida Plumbing Codes. Funds
may also be used to assist with the cost of impact fees, which are assessed at
$1250 per connection.
• PROJECT 1.B -Veteran's Memorial Park
As part of the Atlantic Boulevard bridge /Mayport Road flyover construction, the
City of Atlantic Beach acquired from the Jacksonville Transportation Authority, a
one-and-a-half acre residual parcel that will be developed as neighborhood park
and a memorial to Veterans. The property is within the City's designated CDBG
project area. Veteran's Memorial Park will serve the Section H area (Marsh Oaks)
and surrounding neighborhoods west of Mayport Road. The City has developed a
preliminary design and budget of $270,000 for park improvements including
playground equipment and a basketball court, a pavilion, walkways, fencing,
lighting, irrigation and landscaping, and a passive area to serve as an appropriate
memorial to Veteran's. The City is coordinating with the Northeast Florida
Veteran's Council in this effort and is currently seeking funding sources to assist ~ .
with park development. The City will use $50,000 of CDBG funds to construct the r~
basketball court and provide recreational equipment and for other related park
improvements to the extent that funds allow.
• PROJECT 1.C - Repair and replacement of water lines along Kestner Road
This infrastructure project will replace approximately 450 linear feet of aging
central water lines that serve a small residential neighborhood along Kestner Road
within the City's designated CDBG target area.
PROJECT 2 - Housing Rehabilitation
The City has continuously administered aCDBG-funded housing rehabilitation program
assisting low and moderate-income residents within a designated CDBG project area.
This program continues to support neighborhood revitalization in older areas of the City.
2. List and explain collaborations that have been implemented to enhance services
and programs.
Previous CDBG projects have been administered and implemented by various City of
Atlantic Beach departments. including Planning and Community Development, Parks
and Recreation, Building and Public Works, Utility, Finance and the City of Atlantic
Beach Police Department.
The City continues to partner with private housing rehabilitation service providers such
as Builders Care. Development of Veteran's Memorial Park will involve coordination
with and assistance from the Northeast Florida Veteran's Council.
6
AGENDA ITEM #8B
MARCH 22, 2004
DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT
FISCAL YEAR 2004-2005 APPLICATION
3. List and describe past experience and completed projects that are similar to
that proposed for CDBG funding.
The City of Atlantic Beach has used its allocated CDBG funds, in accordance with the
Interlocal Agreement with the Consolidated City of Jacksonville, to fund various
eligible projects including improvements to Donner Park and Jordan Park and
surrounding the neighborhoods, community facilities, engineering and design for
water and sewer improvements, septic tank to central sewer conversions and housing
rehabilitation.
CONSTRUCTION PROJECTS
Complete if funds will be used for construction projects.
1. Describe in detail the physical improvements that wilt be made. Attach
construction estimates (using Davis-Bacon Wages And Labor Standards),
preliminary designs, photograph blueprints, and specifications.
All proposed public facility and infrastructure improvements will be designed,
"" engineered and constructed in accordance with City of Atlantic Beach bid and
procurement procedures, and the City of Atlantic Beach will coordinate with the City of
Jacksonville to assure compliance and monitoring. ~ with .all applicable Davis-Bacon
Wage and Labor- Standards. Activity proposed within ~ the Housing Rehabilitation
funding category is not anticipated to be subject to the Davis-Bacon Act since
assistance will be limited to single-family residential.
2. Does applicant own the property or site?
Primary use of funds for improvements to public facilities and infrastructure will be
located within dedicated right-of-ways or easements and upon City-owned property in
the case of Veteran's Memorial Park.
3. Does the project require zoning variance?
No zoning variance, rezoning, or special exception is required for the proposed
projects.
4. Describe long-term operation and maintenance plans for the project.
The City of Atlantic Beach will maintain all improvements to public facilities and
infrastructure.
7
AGENDA ITEM #8B
MARCH 22, 2004
DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT
FISCAL YEAR 2004-2005 APPLICATION
5. Provide evidence of funds by letters of commitment with contact person.
Not applicable.
6. Must submit a construction estimate from a licensed contractor.
Proiect Goal 1 -Public Facility and Infrastructure Projects
Design, engineering, construction cost estimates and contractor to be selected per
competitive bid process.
Proiect Goal 2 -Housing Rehabilitation
Housing Rehabilitation work to be performed in accordance with the City's Purchasing
Code, procurement and bid procedures or as authorized by the City Commission.
. D. BUDGET ITEMIZATION
Project Goal 1 -Public Facility and Infrastructure Improvements
Project 1.A -Septic tank to Central Sewer Conversions $ 40,000.00
Project 1.B~-Veteran's Memorial Park Development $45,000.00
Project 1.C - Kestner Road water line replacement $45,000.00
TOTAL PUBLIC FACILITY ACTIVITY COSTS $ 130,000.00
PROJECT GOAL 2 -HOUSING REHABILITATION $30,000.00
TOTAL HOUSING REHABILITATION ACTIVITY COSTS $30,000.00
TOTAL FY 2003-2004 CDBG PROJECT FUNDING $160,000.00
E. BUDGET NARRATIVE
Proiect Goal 1 -Public Facility and Infrastructure Improvements
Project 1.A -Septic tank to Central Sewer Conversions. Exact cost cannot be
determined as each property may vary based upon condition of existing plumbing
and cost of abandonment or removal. Based upon previous similar projects,
however, the City considers $5000.00 per conversion a reasonable estimate.
"'' Project 1.B -Veteran's Memorial Park Development -The City has obtained
preliminary cost estimates (attached) based upon the proposed park design.
s
AGENDA ITEM #8B
MARCH 22, 2004
DRAFT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DRAFT
FISCAL YEAR 2004-2005 APPLICATION
Project 1.C - Kestner Road water line replacement -Budget estimates for
water line repair and replacement are provided by the City of Atlantic Beach
Department of Public Utilities based upon extensive experience with such projects.
Project Goal 2 - Housing Rehabilitation
Funds allocated for Housing Rehabilitation will be used for building materials and
construction costs, and may also include newspaper advertising, brochures or direct mail
costs. The City will provide in-kind costs in the form of staff and administrative support as
necessary to manage program.
I, James A. Hanson, the Certifying Representative of the City of Atlantic Beach authorize
the application for and use of funds from the City of Jacksonville's Planning and
Development Department, Community Development Division for activities described in
the proposal and, if awarded funds, shall implement the activities in a manner to ensure
compliance with all applicable federal and local laws and regulations.
Signature of Certifying Representative
James A. Hanson City Manager
Printed Name of Certifying Representative
Date
Telephone Number
City of Atlantic Beach 800 Seminole Road • Atlantic Beach, Florida 32233-5445
Phone: (904) 247-5800 FAX (904) 247-5805 http://coab.us
9
AGENDA ITEM #3B
MARCH 22, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION STAFF REPORT
AGENDA ITEM: Request to approve projects for Fiscal Year 2004-2005 Community
Development Block Grant funds
SUBMITTED BY: Sonya Doerr, AICP
Community Development Director
DATE:
March 10, 2004
BACKGROUND: In accordance with the Interlocal Agreement with the City of Jacksonville,
the City of Atlantic Beach receives a yearly allocation of approximately $150,000 of Community
Development Block Grant funds. Funds are required to serve low and moderate-income
populations within designated project areas and may be used for several categories of activities
including public services, public facility and infrastructure improvements and housing
rehabilitation. Fiscal Year 2004-2005 applications are soon due to be submitted to the City of
Jacksonville, and staff has met to consider possible projects for the 2004-2005 Fiscal Year. The
following projects are proposed by staff.
• $130,000 for three Public Facility and Infrastructure projects:
"" a. $40,000 for conversion to central sewer services. Funds will be used to assist
income eligible residents with the costs of septic tank abandonment or removal,
hook-up to central sewer and payment of impact fees in compliance with the
City's mandatory conversion policy.
b. $45,000 to assist in the development of Veteran's Memorial Park, specifically
construction of basketball courts and other recreation equipment and facilities,
which shall serve the Section H subdivision (Marsh Oaks neighborhood.)
c. $45,000 for replacement and upgrade of approximately 450 linear feet of water
line serving the Kestner Road area.
• $30,000 of funds for continued housing rehabilitation activities within the
designated CDBG project area.
RECOMMENDATION: Approval of proposed projects for the Fiscal Year 2004-2005
Community Development Block Grant funds to include $30,000 in the Housing Rehabilitation
category with the remaining approximately $130,000 of requested grant funds allocated to the
Public Facility and Infrastructure category, authorizing the City Manager to submit the CDBG
application and sign documents as required to execute the contract.
BUDGET: Requested $160,000 of CDBG funds for inclusion in Fiscal Year 2004-2005 budget.
ATTACHMENTS: Draft FY 2004-2005 CDBG application.
REVIEWED BY CITY MANAGER:
March 22, 2004 regular meeting
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January 12, 2004
Clarence Hill, Chairman
Veterans Park Oversight Committee
RE: Atlantic Beach Veterans Memorial Park
Clarence:
Following my December 15th letter displaying the original Preliminary Budget for the
veteran's park, I made some cost adjustments and corrections resulting in the following
revised budget-
PP@~Ir'illtlaY~/ BLDdgGt~Revised 1/10/04) .
Atlantic Beach Veterans N9emorial Park ( 70 900 SF)
Item # Description Veteran Area(18 200 SF) Cit y Area(52 700 SF ) Total
1. Design & Engineering $ 10,000 $ 30,000 $ 40,000
2. Permitting 750 2,250 3,000
3. Surveys 625 1,875 2,500
4. Grading & Fill 250 750 1,000
5. Bermuda Grass 3,403 10,228 13,631
6. Fencing 3,780 11,340 15,120
7. Concrete Pads & Walkways 10,185 30,555 40,740
8. Brick Pavers 6,135 18,405 24,540
9. Serpentine Wall 10,500 31,500 42,000
10. Flagpole 4,200 -0- 4,200
11. Veteran Shelter(1) 18,000 -0- 18 000
12. Playground Shelters(2) -0- 30,000 30,000
13. Playground Expansion -0- 4,200 4,200
14. Basketball Court -0- 24,000. 24,000
15. Lighting 1,500 4,500 6,000
16. Irrigation 1,500 4,500 6,000
17, Trees and Plants 6,000 4,500 10,500
18. Signage 1,050 3,150 4,200
19. Contingencies(3%) 1 962 5 888 _ 7.850
BUDGET TOTALS. $ 79,840 $ 217,641 $ 297,481
Remember, this is a starting point and subject to change based on community
response, design adjustments from the City of Atlantic Beach, and the availability of
funds.
Sige'erel
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ete~ Dowlin Vice C ah i n
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Northeast Florida Vete n Council
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(904)630-:3580 * Fu:.f9~4)630.3422
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ATLANTIC BEACH'
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VETERANS MEMURIAL PARK
AGENDA ITEM #8B
AZARCH 22, 2004
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ATTACHMENT #C _
MARCH 22, 2004 COMMISSION MEETING
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CITY OF ATLANTIC BEACH
CITY COMMISSION STAFF REPORT
AGENDA ITEM: Town Center Parking Committee recommendations
SUBMITTED BY: Sonya Doerr, AICP ,Q~
Community Development Director
DATE: March 12, 2004
Pursuant to the recommendations presented to the Atlantic Beach City Commission and the
Neptune Beach City Council at the joint public meeting on March 8th, staff proposes that the
Committee's following alternatives be considered for implementation. These are projects that staff
believes can be achieved in a fairly short-term time frame.
1. Coordinate with Neptune Beach staff to review parking regulations and propose changes to
ordinances that will create consistency between the regulations.
2. Coordinate with Public Works and Neptune Beach staff to further investigate potential for
,,, additional parking along public right-of--ways as identified within the Committee's report.
3. Pursue feasibility and estimate costs associated with a signage and way-finding program
(similar to Jacksonville Beach) so that this can be discussed during Strategic Planning
meetings and budget process.
4. Encourage merchants and business owners to remain engaged in the process, and to
identify private actions that can be undertaken immediately to relive parking issues, such as
requiring employees to park in locations that do not tie-up prime public parking spaces for
long periods of time and actively promoting the use of shared parking.
RECOMMENDATION: Direct staff to coordinate with City of Neptune Beach staff and to
proceed with recommendations per above.
BUDGET: No budget issues at this time.
"' ATTACHMENTS: None.
REVIEWED BY CITY MANA
arch 22, 2004 regular meeting