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05-09-05 vMINUTES REGULAR CITY COMMISSION MEETING May 9, 2005 CITY HALL, 800 SEMINOLE ROAD Attendance IN ATTENDANCE: Mayor John Meserve City Manager Jim Hanson Mayor Pro Tem Richard Beaver City Clerk Donna L. Bussey Commissioner Paul B. Parsons City Attorney Alan C. Jensen Commissioner Sylvia N. Simmons Commissioner J. Dezmond Waters III Call to Order/Pledge Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation, given by Mayor Meserve, was followed by the Pledge of Allegiance to the Flag. Due to the number of citizens wishing to speak on Item 8D, the Mayor recommended that the issue be moved to the top of the agenda and addressed at this time. D. Sewer Tap Costs and Related Issues Raised by Septic Tank "` Owners (City Manager) Mayor Meserve asked the City Manager to review his report giving the background and most recent information on the issue. City Manager noted that, at the last commission meeting, City staff was asked to research a number of questions brought before the Commission by a group of septic tank owners in the 17`h Street area. He answered the following questions in his report: how many units are allowed per tap, can the current owners under mandatory hook up be given the option of assessments, can a duplex be rebuilt in its current footprint, and can the impact fees be waived. The City Manager's written staff report is attached and made part of this official record as Attachment A. City Manager Hanson discussed the State Plumbing Codes restricting the number of fixture units per drain line. He stated that applying the City's general rule of two residential units per tap would assist the residents in reducing their tap costs. He discussed the problems associated with running drain lines across property lines in attempts to split a tap and referred to a chart in his report showing which property owners at the meeting could split taps. The City Manager addressed the residents' request to be assessed in the same manner as the group of residents currently under assessments. He gave the history of the original assessments and discussed the different situations and factors involving the current residents as compared to the initial three groups who requested assessments in the 1990's. The City Mav 9, 2005 REGULAR COMMISSION MEETING Paae 2 Manager acknowledged that the City was willing to finance the conversion costs for the group of residents, up to a $15,000, ten-yearmaximum loan at the interest rate of 4°Io, if included in their utility bill. The City Manager confirmed that any duplex legally built at the time could be rebuilt in the same footprint. He deferred the residents' final question back to the City Commission for a decision regarding any type of policy change to reduce the impact of the cost of converting to City sewer. Mayor Meserve opened floor to public comments. Kim Rogers, 56 17th Street, asked the City Manager if the information in his report was posted on-line and noted that she has not yet been able to read it. Ms. Rogers informed the Commission that she had received an email response from Sonya Doerr, Director of Planning and Zoning, stating that residents are entitled to maintain a duplex use but could not construct a new duplex. Mayor Meserve clarified the email as meaning that a resident can not build a new duplex if he/she does not currently own one, but those duplexes already existing are grandfathered in to the City's code. Ms. Rogers inquired into the specifics regarding the assessment options. The City Manager reiterated the pertinent information in his staff report. Ms. Rogers asked if the residents would have to pay the $5000 tap fee and the Mayor responded that the Commission had not yet made that decision. Leslie Bell, 7617th Street, asked if the tap fee would be replaced by any assessment the residents might receive. Mayor Meserve noted that the tap fee and the hookup fee are two separate issues. She reiterated their request for the Commission to consider allowing the residents extra time to pay an assessment. She inquired when Ms. Doerr would return and the City Manager answered that Ms. Doerr had been on medical leave but would be back beginning the next morning. Ms. Bell asked about impact fees as they pertain to her particular use of her duplex. The Mayor suggested that Ms. Bell discuss her specific situation with Ms. Doerr for further clarification. Ms. Bell asked if the City had received any competitive bids or spoken to Gruhn May regarding a better price for the work to be done. Mayor Meserve stated that the issue would be discussed by the Commission. David Boyer, 2061 Beach Avenue, clarified his own specific situation and asked why a tap was not installed at his property line when the City completed its project in 1997. Mayor Meserve asked if anyone else wished to address the issue. J.P. Marchioli, 414 Sherry Dr, discussed the situation concerning the sewer lines for his residence and the house next door. He expressed concern over the possibility that his neighbor's sewer line is laid across his own property line. May 9, 2005 REGULAR COMMISSION MEETING Paee 3 There being no further public comments on the issue, Mayor Meserve brought the issue back to the Commission for discussion. Mayor Meserve noted that the specifics of this issue pertain to its application to residential properties only, the need to comply with State laws requiring the conversion, and the heavy costs being incurred by individual residents. Thus, he proposed that the City allow and authorize residents to split the taps wherever possible as long as the sewer line would not cross property lines. He recommended that the City contract the job for all the properties involved and include a set tap fee of $2900. He advised that the City's offer for providing a $15,000 loan at a 4% interest rate for a maximum of ten years be applied to the entire cost of the job, including payment of the impact fee. Commissioner Waters indicated his support for the motion and commented on its fairness for the residents. Motion: To allow for splitting of the tans as long as the lines do not cross another owner's nronerty and for the City to contract out all construction for the taps, and charge the customer a set fee of $2900 per tap, with said motion applying only to residential properties where connection to City sewer is required and said motion not eliminating /"` the residents' payment of impact fees. Commissioner Parsons inquired if a resident could have their own plumber perform the work. Discussion on the topic followed. Commissioner Beaver suggested mandating the issue as a City project and expressed concern with allowing individuals to perform the work on their own, unless the work was on their own property. He reiterated the fact that the conversion is a regulation dictated by the State of Florida for the City to enforce even if a resident's septic tank has never failed. Commissioner Parsons asked the City Attorney for his legal opinion on the matter. City Attorney Alan Jensen responded that the current ordinance in City code states that all costs and expenses incidental to the installation and connection of the building sewer shall be borne by the owner. He noted that subsidizing the costs involved would violate the code as it currently exists. Mayor Meserve asked what steps the City needed to take in order to change the ordinance. City Attorney Jensen advised that it would require making a policy change across the City to all residents. Commissioner Simmons clarified that the change applies across the City according to the special circumstances listed. Further discussion ensued. Commissioner Parsons asked about the possibility of lawsuits arising from other citizens who had already completed the conversion process. City Attorney Jensen informed the Commission that the original assessments were based on certain costs and footage and had been properly determined by a legal process. He asserted that it was neither uncommon nor May 9, 2005 REGULAR COMMISSION MEETING Paee 4 concerning for a City to establish a new policy as being effective from a set date forward. Mayor Meserve announced that once the policy and schedule have been created, the City will distribute the information to all the affected parties and can then address individual situations and concerns. Moved by Waters, seconded by Simmons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Approval of Minutes 1. Minutes of the Regular Commission Meeting of April 25, 2005 and approval of the Special Called meeting of Apri125, 2005. Mayor Meserve explained that, due to a computer outage at City Hall, the minutes from the regular Commission meeting of Apri125, 2005 would not be ready for approval until the following meeting. '"'` Motion: Approve the Minutes of the Special Called Meeting of Apri125, 2005 as presented. Moved by Simmons, seconded byWaters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED The Mayor announced that tonight was the final meeting attended by Chris Aguilar, reporter for the local Times Union Shorelines newspaper. He commended Mr. Aguilar for the work he has done with reporting City news items. Courtesy of the Floor 2. Courtesy of the Floor to Visitors Sarah Broadway, 429 Pablo Point Drive, Jacksonville, discussed a development to be constructed across the Intracoastal waterway from Atlantic Beach. She stated that, as a resident and a marsh front homeowner of property bordering the area, she is opposed to the project. Ms. Broadway expressed her concerns with the developer's intentions to create a residential development in an area that is currently undeveloped salt marsh zoned as agricultural. She was opposed to the change in the comprehensive plan and was asking that the land be left as marshland and zoned as May 9, 2005 REGULAR COMMISSION MEETING Page 5 conservation. She wanted to ensure that the Commission was aware of the issue. J.P. Marchioli, 414 Sherry Drive, discussed the construction of the bike path on Seminole Road and inquired where it will end. The Mayor noted that the path would dead end at the northern City's limits on the road. Mr. Marchioli then asserted that the southbound lane of Seminole Road should have a right turn lane at its intersection with Plaza. He asked if any information existed that would negate this idea. He then discussed the map/drawing of the 5 Point Intersection and questioned why there was no scale or directional key indicated on it. Debbie Halpin, 421 Pablo Point Drive, Jacksonville, spoke in opposition to the tract of land amendment, #2005-A-018. She acknowledged that it is located in Jacksonville, but asked for the Commission, as a neighboring community, to oppose it due to the fact that it will affect the salt marshes. She informed the Commission that the developer planned to fill in the salt marshes in order to build homes, tall buildings, marinas, etc. She expressed concern with losing the natural beauty and wildlife currently located there and asked the Commission to oppose the project if given the chance to provide input. ~^ Valerie Britt 378 Tilefish Court, Jacksonville noted that she brought five handouts with information on the same plan amendment being discussed. She expressed alarm that the developer presented the plan without mentioning that it would change the city comprehensive plan. She discussed the fact that the County's Emergency Preparedness Division indicated that the commercial and residential components of the amendment are inconsistent with their plan. She discussed an environmental study conducted of the 85 acres involved and stated that her major concern lies with the fact that the section of salt marshes to be affected is a habitat for endangered species. Ms. Britt reported that there is documentation that indicates that the proposal is not consistent with the comprehensive plan. She discussed the reasons for neighboring communities to be concerned with the plan and asked that the Commission not support a plan that would endanger the evacuation of Atlantic Beach residents. She asked the Commission to consider her concerns and review the handout, which is attached and made part of this official document as Attachment B. A. Five Points Intersection Improvements 60% Design Status Report Rick Carper, Director of Public Works, introduced Carol Worsham, the project manager for HDR Engineering, Laura Phillips, HDR civil engineer, and Namir Haddad, HDR electrical engineer. Ms. Worsham presented a status report on the proposed plans for the Five Points Intersection. The report is attached and made part of this official record as Attachment C. She noted that the conceptual plans are now May 9, 2005 REGULAR COMMISSION MEETING Paee 6 being taken to the construction level and explained that the idea of the design is to improve the functionality and aesthetics of the intersection. Some of the elements Ms. Worsham discussed were new pavers in front of the fire station, pedestrian crosswalks on Sherry Drive and Seminole Road, relocation of the mailbox on Plaza, the creation of a turning lane from Seminole to Sherry, and an island for public art or sculptures. She addressed the possibility of including historical lighting and gave examples of the types of landscaping to be implemented. Ms. Worsham reviewed the 60% design cost estimate and discussed the alternate items that may be added, such as the Plaza bike path and additional crosswalks. She reviewed their schedule for the project, and indicated they expect to have it completed in December. Rick Carper provided more information on the proposed bike path and the three decorative crosswalks for the entrances to Howell Park. Commissioner Waters discussed the issue of traffic back-ups on the northern side of Seminole Road and asked if a turn lane could be created there. Mr. Carper answered that they had no studies providing information on the issue, but believed that a turn lane would complicate the situation by adding more movement to the intersection. Commissioner Waters recommended looking into the possibility of the turn lane if it could potentially solve any of the traffic problems. Commissioner Beaver expressed concerns that the turn lane could negatively impact residents in the area and stated he would not be in favor of it if it would upset the residents. He also discussed the number of vehicles anticipated to utilize the proposed turn lane from Seminole to Sherry. Commissioner Beaver commented on the time line for the construction of the project and discussed the best ways to have the least impact on residents and drivers during that time. Commissioner Simmons discussed both turn lane ideas and expressed her concerns regarding the traffic patterns affecting each one. She also requested that the project help to eliminate light pollution by incorporating a lighting system that illuminates downward, rather than projecting light skyward. She stated this type of lighting should receive priority, whether the fixtures are historical or not. Ms. Worsham discussed the elements of historic lighting and gave some examples of different types of lighting in the area. Commissioner Simmons stressed the importance of the increased safety created by quality lighting that is directed towards the street. Ms. Worsham indicated that they could look into all the options suggested. Commissioner Waters discussed effects and potential hazards of a turn lane being created at the Seminole Road intersection. He also noted that he would prefer historical lighting rather than something ultra modern. Discussion followed regarding examples of the types of lighting in the area. Mav 9, 2005 REGULAR COMMISSION MEETING Paee 7 '^ B. Proclamation declaring the Week of May 15-21, 2005 as Public Works Week in Atlantic Beach Mayor read the proclamation in its entirety and presented it to Rick Carper, Director of Public Works. Mr. Carper acknowledged and thanked Donna Kaluzniak, Director of Public Utilities, for the contributions of her department. Unfinished Business 3. Unfinished Business from Previous Meeting from Previous Meeting A. City Manager's Follow-up Report City Manager Hanson gave a follow up report on the recommendation for the City to install crosswalks leading to the Howell Park entrances on Seminole Road and Sherry Drive. He noted that the Public Safety department has already painted crosswalks and plan to add red crosswalks in order to improve their visibility. He suggested installing the crosswalks during the same time as the Five Points Intersection project is being constructed. Rick Carper discussed the fact that there are actually three crosswalks involved, two on Sherry Drive and one on Seminole Road. Consent Agenda 4. Consent Agenda A. Acknowledge receipt of Public Works and Utility Department Monthly Report and Report of New Occupational Licenses issued in April (City Manager) B. Approve extending the contract for Trimming Palm Trees for one additional year to American Landcare at the current contract prices and authorize the City Manager to sign the contract (City Manager) C. Award the contract for Security Fencing at Water Treatment Plants (Bid No. 0405-7) to Big T's Custom Fence in the amount of $20,500 and authorize the City Manager to sign the contract (City Manager) Motion: To approve Consent Agenda Items as presented. Moved by Beaver, seconded byWaters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Committee Reports 5. Committee Reports No Committee Reports Mav 9, 2005 REGULAR COMMISSION MEETING Page 8 Action on Resolutions 6. Action on Resolutions No Resolutions Action on Ordinances 7. Action on Ordinances A. Ordinance No. 20-05-70, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005. Mayor Meserve read the ordinance by title only. He explained that this ordinance primarily addresses the issue of moving money within the budget and authorizes $51,000 for professional services for planning the City's ambiance and character. Motion: To approve Ordinance No. 20-05-70 on final reading. The Mayor opened the floor for a public hearing on the item. There were no public comments. Mayor Meserve closed the public hearing and brought the item before the Commission for discussion. There was no discussion. Moved by Beaver, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Miscellaneous Business S. Miscellaneous Business A. Request for aUse-by-Exception to allow for on-premise consumption of Alcoholic Beverages (4-COP DABT license) in association with a restaurant and pub - Culhane's Irish Pub - within the Commercial General (CG) Zoning District at 967 Atlantic Boulevard within the Atlantic Village Shopping Center (City Manager) Motion: To approve aUse-bv-Exception to allow for on-premise consumption of Alcoholic Beverages (4-COP DABT license) at Culhane's Irish Pub within the Commercial General (CG) Zoning District at 967 Atlantic Boulevard. Mayor Meserve noted that the Use-By-Exception was recommended for approval by the Community Development Board and then opened the floor for a public hearing. Mav 9, 2005 REGULAR COMMISSION MEETING Paee 9 Michelle Culhane, of 200 Walnut Street, Neptune Beach, Florida identified herself and her sister, Mary Jane, as two of the four sisters opening Culhane's Irish Pub. They informed the Commission that they are willing to provide any further information, as needed. J. P. Marchioli, 414 Sherry Drive, spoke highly in favor of the pub and commented that the menu looks super. There being no further comments from the public, the Mayor closed the public hearing and brought the item before the Commission for discussion. Commissioner Waters asked for clarification on the 4 COP state license. Chief David Thompson, Director of Public Safety, explained that this license is issued from the Florida State Division of Alcoholic Beverages and Tobacco. He informed the Commission that this type of permit allows consumption of alcohol on the premises. Moved by Waters, seconded by Beaver Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 '"' MOTION CARRIED The Mayor recognized and welcomed the Honorable City Council member Art Graham as he joined the meeting. B. Request by Rick's Used Cars for aUse-by-Exception (File UBE- 2005-04) to allow for the redevelopment of a property with uses to permit the sale of used automobiles and automotive repair for a site within the Commercial General (CG) Zoning District and located at 1919 Mayport Road (City Manager) Motion: To approve aUse-bv-Exception to allow for the redevelopment of a property with uses to permit the sale of used automobiles and automotive repair, with the restriction of no more than 28 vehicles to be maintained and displayed for sale at any time, for a site within the Commercial General (CG) Zoning District and located at 1919 Mayport Road. Mayor Meserve opened the floor for a public hearing and noted that the item had been recommended for approval by the Community Development Board. There being no public comments, the Mayor closed the public hearing and brought the item before the Commission for discussion. Commissioner Beaver reminded the applicant of the City's intentions to clean up the Mayport Road corridor and asked that he keep this in mind, respect the neighboring communities, and assist the City with this goal. Mav 9, 2005 REGULAR COMMISSION MEETING Paee 10 Commissioner Waters asked how many Use By Exceptions have existed on this property. City Manager responded that there were none and that it is primarily asingle-family residential area. Commissioner Waters asked how many used car lots are going to be allowed on Mayport Road. He commented on the number of used car lots in the area and expressed concerns that they are inconsistent with the surrounding residential area. Commissioner Waters objected to the way in which that area is developing and commented that there are enough used car businesses located on Mayport Road. Commissioner Simmons recommended that the Commission work with the Community Development Board in order to address the issue before any further requests of this type are brought before the Board and Commission. Commissioner Parsons agreed to vote for the Use by Exception on the agenda tonight but suggested that the Commission needs to give direction to the Community Development Board regarding how many more of these should be allowed. Moved by Parsons, seconded by Beaver Votes: Aye: 4 -Beaver, Parsons, Simmons, Meserve Nay: 1-Waters MOTION CARRIED C. Numbering on Seminole Road (City Manager) City Manager Hanson gave the background on this issue from the previous meeting and referred to a staff report providing further historical information. He noted that no action was taken when the issue was addressed in the past. He referred to the map showing approximately 40 homes affected on Seminole Road and discussed the results stemming from both sides of the issue. Chief David Thompson, Director of Public Safety, corrected the information in the staff report by clarifying that the homes affected by the issue are located on the east side, not the west side of Seminole Road. Commissioner Waters asked about previous comments from residents who lived on the oceanfront and inquired as to the extent of the issue at that time. Chief Thompson acknowledged that in 1990 there were other areas affected and the City had been looking at renumbering that whole area. He noted that tonight's item deals only with the area on Seminole Road. Commissioner Waters recognized Seminole Road as a specific situation and asked if the same complications exist on Beach Avenue. Don Ford, City Building Official, commented that the previous issue dealt with over 80 addresses on Beach Avenue, Coral Street, and Seminole Road. Chief Mav 9, 2005 REGULAR COMMISSION MEETING Paee 11 Thompson stated that most of the City's police officers are aware of the numbering and that new officers learn it immediately. Commissioner Waters expressed his concerns but commented that he did not believe there was a high statistic of instances where a new emergency vehicle driver would be responding to a situation where the seconds/minutes of the arrival time are crucial. Commissioner Waters also remarked that the City could renumber the street without reusing existing house numbers. He noted that the issue is not a critical problem but merely thought it could have repercussions some day. Commissioner Simmons commented that many people in the larger community expressed support for renumbering the area due to difficulties of finding addresses there. She believed that it would entail only a short period of time until most people would adjust to new house numbers. She recommended further discussion on the matter. Mayor Meserve noted that no action was taken last time the Commission discussed the issue and suggested surveying the people affected to find out how they feel about the issues involved. """` D. Sewer Tap Costs and Related Issues Raised by Septic Tank Owners (City Manager) This item was addressed earlier in the agenda. E. Agreement with Winter and Company for Development of Community Character Strategy (City Manager) City Manager Hanson noted that the scope of the service agreement and the price has been determined as presented in the staff report. Commissioner Simmons asked when the City will announce the time and date for the public to attend the meetings. City Manager Hanson responded that they vscill confirm that information shortly. Discussion followed regarding the best methods for informing the public. Commissioner Parsons expressed his appreciation for the work of Winter & Company but stated a preference for having the project performed in-house, utilizing the talents of City staff. Mayor Meserve supported the need to have an outside expert who understands the system. He believed the City would obtain better results by taking advantage of the experience of a professional who could also help run the meetings and the focus groups. May 9, 2005 REGULAR COMMISSION MEETING Paee 12 Commissioner Beaver and Commissioner Simmons both spoke in agreement with hiring a specialized firm to oversee the project. Motion: To accent the recommended agreement and authorize the Citv Manaeer to sign it Moved by Beaver, seconded by Simmons Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 1-Parsons MOTION CARRIED City Manager 9. City Manager A. City Manager's Report City Manager Hanson briefly commented on each item of his written report, which is attached and made part of this official record as Attachment D. In addition to his written report, the City Manager also reported on the following: Beach Renourishment Noted that the bids for beach renourishment are scheduled to be opened on May 13th. He stated that the pending issues regarding the contract with Jacksonville and the DEP have been resolved. City Computer Network failure Reported that the City authorized an emergency purchase order in order to repair two critical computer servers that crashed on May 1St. He stated that the maximum amount on the purchase order was $16,000, but the City has not yet received the final bill. City Manager Hanson noted that the City's entire shared network drives were inoperable last week but that 100% of the data lost has been recovered. Skate Park Grand Opening Reminded everyone that the official ribbon cutting ceremony for the new Skate Park will be held this Saturday morning at 9:00 A.M. He commented that they expect a large crowd and that, following the event, they will have a ribbon cutting for the Ped Path on Plaza Drive. Mav 9, 2005 REGULAR COMMISSION MEETING Paee 13 Reports/Requests 10. Reports and/or requests from City Commissioners and City City Commissioners Attorney City Attorney Commissioner Beaver • Commented that the City will have registration forms at the Skate Park opening ceremony for anyone under 17 years old. He explained that youths need the forms signed by a parent and notarized in order to receive the sticker for their helmet and use the park. • Expressed the need to discuss and decide how many more used car dealers should be allowed on Mayport Road. He noted that the City has the opportunity to recreate Mayport Road and they need to determine how to do this. He asked for staff to look into the issue and bring back information to help direct the Commission on this task. • Suggested that the two markers in Town Center signifying the cities of Atlantic Beach and Neptune Beach need to be illuminated more so that they can be seen better at night. Commissioner Simmons • Expressed appreciation for the well-written and polite letters of concern received by the Commission from citizens. • Discussed the woman's self-defense course given by the City's Public Safety department last week. She spoke highly of the program and suggested the same course to Teen Council. She noted that the program received very positive responses from the women who participated in it. Commissioner Parsons • Presented his thoughts regarding the tree board ordinance. He clarified that a month ago his intent was to send a message to the Tree Board to rewrite parts of the ordinance and bring it back to the Commission. He expressed the need for the Commission to approve the rewriting of the ordinance so that it requires a permit for anyone intending to cut down a tree in the City. Commissioner Simmons indicated that she thought the issue was going to be addressed during the upcoming community character meetings with Winter and Company. Commissioner Parsons asserted that he preferred to have the Tree Board begin working on the issue immediately and not wait until the meetings with Winter and Company. Mayor Meserve noted that the Commission can ask the Tree Board to study the issue and present their recommendations. He recommended acquiring a copy of Jacksonville Beach's tree Mav 9.2005 REGULAR COMMISSION MEETING Paee 14 ordinance to share with the Tree Board in order to receive their input before the ambiance workshops. Discussion ensued regarding the direction being taken by the Tree Board on the issue and the items on their agenda for their next meeting on Wednesday, May 11`h. Jamie Fletcher, Tree Board member, announced that the Committee was meeting twice that week in order to review other cities' tree ordinances and to bring a proposal to the Commission before the meetings with Winter and Company. • Discussed his thoughts regarding the recent strategic planning meetings and suggested the Commission have a meeting to review the results of those workshops. Commissioner Parsons confirmed his desire to prioritize the list of goals resulting from the strategic planning meetings. Commissioner Simmons explained that all the items on the list are considered priorities, carried over from last year and, rather than being numbered, they are given dates according to when they can be accomplished. Mayor Meserve assured that everything on the list would be tackled by the City, but suggested having the City Manager and staff prioritize the list and present it for discussion at a Commission meeting. Commissioner Waters • Expressed his opinions on the strategic planning workshops. Noted that the meetings produce good results in the long run. • Agreed with Commissioner Beaver's idea regarding the need for better lighting for the City plaques in Town Center. • Discussed a complaint received regarding a barking dog at 196 Poinsettia Street. He asked Chief Thompson for advice regarding the situation. Chief Thompson responded that he would speak with Animal Control and see what can be done. • Commented on the statements from Valerie Britt and her contingents. Expressed interest in protecting the marshlands located across from Atlantic Beach's marshes and suggested that the City keep an eye on the situation as it develops. • Reported on the 19`h Annual Environmental Permitting Summer School. Noted that it is worth the expense and recommended it to the Commission. Mayor Meserve • Spoke highly of the new skate park and strongly suggested that the Commissioners attend the ribbon cutting ceremony on Saturday. Discussed the possibility of exploring options from a public safety perspective in order to monitor the activities and number of people May 9, 2005 REGULAR COMMISSION MEETING Paee 15 "^ within the skate park until it becomes self-regulating. Commissioner Beaver suggested investigating how security is handled at skate parks in other cities. The Mayor suggested keeping a close eye on the skate park for the initial time period in order to make sure helmets are worn and control number of people. Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 9:18 p.m. (~~~ ~ ATTEST: p ~a Donna L. Bussey City Clerk Officer ATTACHMENT A MAY 9, 2005 COMMISSION MEETING CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Sewer Tap Costs and Related Issu Raised by Septic Tank Owners SUBMITTED BY: Jim Hanso DATE: May 2, 2005 BACKGROUND: At the last city commission meeting, a group of septic tank owners, mostly from 17~` Street, brought several questions to the City Commission about the City Code and policies related to the conversion of septic tanks to the city's sewer system and asked the Commission for assistance in reducing their costs for taps. This report is to provide answers to their questions and other information. How many units can be put on one sewer tap ~ Restrictions on the number of units that can be placed in one sewer tap are included in the State Plumbing Code which dictates the maximum number of fixture units that can be connected to any particular size drain line. Each plumbing fixture (i.e. sinks, showers, etc) is given a fixture unit number and the total number of fixture units that can go to any size drain are listed in a chart. Therefore the State requirement for the number of units that can be put into one tap depends on how many plumbing fixtures each unit has. The city's rule of thumb for two units per tap is a simplified way of enforcing the State Plumbing Code, but also comes from a more practical criteria. The drain lines from any house or residential unit connecting to the city's sewer should be on their own property, and not on a neighbor's property. There have been recent news stories in other beach cities about problems related to drain lines crossing property that is not owned by that resident. The best way to "split" a tap is to run each drain line along a common property line to meet in a "Y" on public right-of--way. Applying this more practical standard to the residents that addressed the City Commission at the last meeting, each of them can connect at least two residential units per tap except one. Three of the residents cannot split their taps with other owners, but two of those have duplex units on their property. The tap costs on 17~' Street have been estimated at $5,000 each and the tap cost for the owner on Beach Av, has been estimated to cost $3,570. The AGENDA ITEM #8D MAY 9, 2005 following list shows the owners, their lot frontage, the use of the lot (single family or duplex) and their tap cost (1/2 if split with another owner). Last Name Fronta a Usa a Ta Cost Notes Rogers 50' Duplex $5,000 Cannot split with another owner B od 50' Du lex $2,500 Cans lit with Parish Parish 50' Sin le $2,500 Cans lit with B od Bell 100 Duplex $5,000 Unable to split with another owner Griffith 50' S' le $2,500 Cans lit with Allen Allen 50' Sin le $2,500 Cans lit with Griffith Boyer 50' Single $3,570 Cannot split with another owner Canlshould the City treat these owners like others who were assessed The City has issued three sets of assessments to different groups of owners in Atlantic Beach for the installation of water and sewer facilities. In each case, groups approached the city requesting that water and sewer lines be installed. 'The city installed sewer taps with those lines anticipating that the owners would connect to the sewer system. The cost of the Ocean Grove assessments amounted to $48.31 per lineal foot and cost for the Beach Avenue assessment was $34.05 per lineal foot. The group of residents that approached the Commission at the last meeting were not included in any of these assessments because the lines in front of their homes were installed by private developers who were extending service to other lots that they were developing. These were installed before the State law requiring connection to the public sewer system and the developers did not install taps for the other houses that they passed along the way. The residents that are converting now from septic tanks to the city's sewer system have never paid a city assessment for water and sewer lines. If they had been paying the same assessments as their closest neighbors, then the 17th Street group would probably be included in the Ocean Grove assessments and the cost fora 50-foot front lot would be $2,415. The Beach Avenue resident would have been charged $1,702 under the Beach Avenue assessment process. The city's policy for septic tank conversion allows for financing at a very low interest rate and, if the residents on 17th Street or Beach Avenue wanted to finance their tap cost, then you could compare their tap costs estimated in the table above with the cost that their neighbors are paying under city assessments. As you can see, the cost would be about the same for most of the residents, but considerably more for two (note the Bells under the Ocean Grove assessment process with a 100 foot lot would have been assessed $4,830 AGENDA ITEM #8D MAY 9, 2005 compared to an estimated tap cost of $5,000. All other lots have a 50 foot frontage). Can a duplex be rebuilt in its current footprints Yes, the City Code allows for the reconstruction of any legally built duplex within its current footprint even if the zoning has been changed and a duplex is now considered a nonconforming use. After speaking with the owner that raised the question at the last commission meeting, it was determined that her situation is more complicated and the resident has been referred to Community Developer Director, Sonya Doerr. Can/should the City waive the impact fee to aid these residents in their septic to sewer conversion? The City Code and Bond Covenants designate the tap and impact fees as restricted revenues to be used only for improvements to the system. If the commission wants to provide some financial relief to these residents, other avenues should be considered. A list of applicable City Code provisions is attached for your reference. BUDGET: No specific changes to the city's policies for tap or impact fees are proposed. RECOMMENDATION: The Mayor and Commission should determine it the present city code and policies relating to the septic to sewer conversion process are fair and equitable both to the people that are converting at this time as well as to other city water and sewer customers. If not, then the City Commission should direct staff on how to change those policies. ATTACHMENTS: Code Provisions Relating to Sewer Taps and Impact Fees AGENDA ITEM #8D MAY 9, 2005 Atlantic Beach Code Provisions Fleiating to Sewer Taps and impact Fees Sec. 22-101. Costs and expenses; indemnification of city against loss, etc. All costs and expenses incidental to the installation end connection of the building sewer shall be borne by the owner. The owner shall indemnify the city from any loss or damage that may directly or indirectly be occasioned by the installation of the building sewer. Sec. 22-104. Separate building sewer for each building; exception. A separate and independent building sewer shall be provided for every building, except where one (1) building stands at the rear of another on an interior lot and no private sewer is available or can be constructed to the rear building through an adjoining alley, court, yard, or driveway, the sewer for the front building may be extended to the rear building and the whole considered as one (1) building sewer, but the city does not and will not assume any obligation or responsibility for damage caused by or resulting from any such single connection aforementioned. Sec. 22-169. Connection fees. Charges for providing and approving connections to the sewer system with installation performed by the city are as follows and shall be in addition to impact fees. All units: Cost for labor and materials as provided in section 2-368 of the City Code. Sec. 22-170. Impact fees. The fee for providing facilities for new connections and capacity increases for growth shall be as follows: Residences, per unit ... $ 1,250.00 Commercial: Office buildings, per 100 square feet ...40.00 Groceries, per 100 square feet :..20.00 Retail shops, per restroom ...1,260.00 Theatres, per seat ...16.00 Restaurants, per seat ...160.00 Service stations, per restroom ...3,150.00 Car wash, self-service, per stall ...1,850.00 Car wash, roll-over ...11,850.00 Car wash tunnel ...17,750.00 Beauty shopslbarber shops, per chair ...630.00 Laundromats, per machine ...790.00 Hotels/motels, per restroom ...475.00 Sec. 22-171. Payment of connection fees and impact fees. Payment of connection fees shall be due and payable prior to the issuance of a building permit. For new and existing buildings or structures, the city manager may allow payment of fees on an extended payment plan for up to fifteen (15) years if the owner has demonstrated to the satisfaction of the city manager that the lump sum payment will constitute a hardship to the applicant. A lien for the amount due shall be executed in recordable form reflecting the payment schedule. Upon all payments being made in full, a release of lien shall be recorded. Sec. 22-172. Disposition of impact fees. All revenues collected by the city through sewer impact fees shall be held in a special account to be known as the wastewater system capital improvement account. The money deposited and held in said account and all interests accrued thereto shall be used only for the improvement, expansion, and/or replacement of the wastewater collection, treatment, and disposal system of the city. J ATTACHMENT B MAY 9, 2005 COMMISSION MEETING ~ Spa - ~so~v~~ ' ~Uc KY f?~t~T .s~ ~~- rn~,es~~s "~ -st d ~ l~/ATE~2 W~9~ 3~~ r~ ,~. L~OCA TION MAP N W E II S _~_ 1 ~~~', _ f iy yy{ ?C;t1~~ .Y ~y ~~ ~~`1 ~ ~ rte ~ . , =`' ~ ~ ` ~ ~sr y ~# iC .._ \\\~r:\~3~# ~yyi: ~' ~°':~ •„- ri, C V ,!i.,. ~~ ~~,~ u " ~ . --s"~qt. ' r _. 1': ~~i ~1 .~ TAG BpULEV~~ y F, . , . ,. ATL~ s , Page ~ of ~ _ ~~ .~ ~~~ ~1~ ~ fr~~~~~ FIRE AND RESCUE DEPARTMENT EMERGENCY PREPAREDNESS DIVISION Apri15, 2005 Margo Moehring, Division Chief Planning and Development Department Florida Theatre Building, Suite 700 128 East Forsyth Street Jacksonville, Florida 32202-3325 Regarding: Requested Review of Two (2) Semi-Annual Land Use Amendments; 2005A-014, and 2005A-018(A, B & C) Dear Ms. Moehring, The Emergency Preparedness Division has reviewed these two (2) Semi-annual land use amendments and are. submitting the following comments: ~~ ZOOSA-014 - 17.56 Acres south of Heckscher Drive east of State Road 9-A I note that the entire property is within a hurricane evacuation zone and. that the majority of the property is within the hurricane Category 1 storm surge line and, therefore, within the Coastal High Hazard Area (CHHA)i. It is worthy of note, also, that the majority of the property is within the 100-yeaz flood zone (AE) z. Community/General Commercial land use and Planned Unit Development (PUD) zoning are inconsistent with the hazards of the azea; hurricane storm surge and/or flooding. The impact of any development on evacuation times and sheltering in this area should be mitigated through community design and/or increasing the community's net shelter spaces. The impact of placing infrastructure within hazard areas should be mitigated through design and construction ( techniques. ,]~ 2005A-018 A - 20.77 Acres north of Atlantic Boulevard west of the Intracoastal Waterwa I note that the entire property is within a hurricane evacuation zone and that the majority of the property, which is along the Intracoastal Waterway, is within the hurricane Category 1 storm surge line and, therefore, within the Coastal High Hazazd Area (CHHA). It is worthy of note, also, that the majority of the property is located within the 100-year flood zone (AE). 1 1998 Hurricane Evacuation Study; SLOSH map, plate 4 2 City of Jacksonville GIS; www.coj.net 515 N. Julia Street, Jacksonville, Florida 32202-4128. (904) 630.2472 . FAX (904) 630-0600 Recipient of the 2001 Governor's Sterling Award Low Density Residential land use and Planned Unit Development zoning aze inconsistent with the hazards of the area; hurricane storm surge and/or flooding. The impact of any development on evacuation times and sheltering in this area should be mitigated through community design and/or increasing the community's net shelter spaces. The impact of placing infrastructure within hazard areas should be mitigated through design and construction techniques. 2005A-O18(B) - 35 44 Acres north of Atlantic Boulevard west of the Intracoastal Waterway I note that the entire property is within a hurricane evacuation zone and that the majority of the property, which is along the Intracoastal Waterway, is within the hurricane Category 1 storm surge line and, therefore, within the Coastal High Hazard Area (CHHA). It is worthy of note, also, that the majority of the property is located within the 100-year flood zone (AE). Conservation (CSV) Land Use and Planned Unit Development (PUD) zoning aze consistent with the hazazds of the area; hurricane storm surge and/or flooding. 2005A-018(C) - 24 91 Acres north of Atlantic Boulevard west of the Intracoastal Waterway I note that the entire property is within a hurricane evacuation zone and the majority of the property, which is along the Intracoastal Waterway, is within the hurricane Category 1 storm surge line and, therefore, within the Coastal High Hazard Area (CHHA). It is worthy of note, "' also, that some of the property is located within the 100-year flood zone (AE), and some of the property is located outside the flood zone. Community /General Commercial (CGC) Land Use and Planned Unit Development (PUD) zoning are inconsistent with the hazazds of the area; hurricane storm surge and/or flooding. The impact of any development on evacuation times and sheltering in this azea should be mitigated through community design and/or increasing the community's net shelter spaces. The impact of placing infrastructure within hazard areas should be mitigated through design and construction techniques. Sincerely, ,' ~. Robert M. "Chip" Patterson, Division Chief City of Jacksonville Emergency Prepazedness Division /M""' 515 N. Julia Street, Jacksonville, Florida 32202-4128. (904) 630-2472 . FAX (904) 630-0600 Recipient of the 2001 Governor's Sterling Award A ~ i A ~ CIVIC ASSOCIATION Pablo Point Civic Association, Inc. (PPCA) 71 San Pablo Road North, Jacksonville, Florida 32225 (904)221-4945 Wor~Cin~~or Nei~hhors `~jince 1 )83 RE: Opposition to Comprehensive Plan Application 2005A-018 (Resolution OS-616) Dear Atlantic Beach Commissioners: We understand that a developer's agent met with Atlantic Beach's planning director to discuss a .lacksonville zoning project that has not yet come before the city of ,lacksonville's zoning division. What was not shown on that lobbying material presented here and to the press was that the zoning project first requires a change of the City of Jacksonville's comprehensive plan to change the designation of vacant, undeveloped salt marshes and home to endangered species to a residential category to increase density in the CHHA. Obviously, we do not have that same opportunity to meet with your staff. 'I'bis letter is to advise you that a FLUM application to which we object has been submitted for an 81 acre multi-part, multi-parcel change of the 2010 Comprehensive Plan Future Land Use Map (FLUM) at the Intracoastal Waterway, which, if approved, would adversely affect Pablo Point. We ask that you review this map amendment proposal as the comprehensive plan change of the slat marshes that it is and that you not support this change to our City's 2010 Plan. There are many reasons to recommend denial! By law, a city can not change its Plan if the proposed amendment is inconsistent with other provisions of its own plan or not in compliance with the statutory requirements for amendment. However, even if a proposal is found consistent and compliant, amendment of the Plan is `legislative" and the City can refiise to transmit a private application for change, if the Council or Mayor deternlines that denial to be in the best uiterest of the public. The most objectionable part of FLUM Application 2005 A -018 (Resolution ?0~5- 616) is the proposed Plan map category change of about 21 acres of undeveloped, vacant, sensitive snit nzcrrshes arrc! tidal pools in the coastal high hazard area (CHHA), west of the Intracoastal Waterway, at Pablo Point, to enable new, previously uncontemplated, residential development, increasing the residential density of salt marshes in the CHHA, by amendment. Although the applicant wrote that this change of part "A" of 2005A-018 to a new residential category is "needed" for "re" development, there is no existing development on vacant part "A" to RE-develop. Undeveloped, vacant, environmentally sensitive salt marshes serve their wildlife habitat and sponge filnctions best conserved, not developed with new housing. Residents of Pablo Point are mandated to evacuate in case of category 1 or higher storms and their single exit is at the intersection of road link 409 San Pablo Road which is a hurricane evacuation route and facility of regional significance operating over-capacity at 138%. In its professional assessment of about 85 acres at this location, Environmental Resource Solutions, Inc. found about 32 acres of tidal streams, tidal pools, and waterways, 3 acres of wetland scnrb, and about 37 acres of saltwater marshes. Some of the marshlands and tidal pools of the proposed amendment have been questioned by homeowners as to title. Salt marsh cordgrass, wax myrtles, willow, saltbush, and marsh black needle ntsh exist at the site. These types of wetland habitat are utilized by various avian species for roosting, foraging and tishing and used by wading birds for foraging, also. Habitat for the ei7dcrtzgered wood stork was observed in the study area, the existence of wood stork has been confirmed in Duval County, and homeowners in Pablo Point have reported sightings of wood storks in the study area, where they wade and fish. Nearby the area of the. proposed amendment to increase development in the salt marshes, the threatened red-cockaded woodpecker was sighted by Pablo Point residents a while back during a period of land clearing outside the study area, even though the woodpecker is generally found to prefer pines. It was not observed during the study period, but sightings have been confirmed in Duval County. A wide variety of other wildlife species and wading birds have been reported seen by marsh-front homeowners who are living west of the proposed salt marsh land change and proposed new development in the CHHA. The tlarec~tened eastern indigo snake can be found hunting in the wetlands during the warmer summer months. In another part of the arnendinent (Part C) --that is redevelopment to change a use, and perhaps less offensive to our neighborhood than the proposed development of the salt marshes (Part A), the proposed change of part of Moody's to a commercial FLUM for about 25 acres is to add new residential uses not currently allowed at Moody's and not contemplated by the Plan, would allow for new traffic producing retail commercial, a hotel which will contribute to the traffic congestion of the area, and would increase residential density in the Coastal High Hazard Area. Some of the industrial waterfront water-related category would still remain at Moody's. Chip Patterson, Chief of the ,lacksonville Emergency Preparedness Division reviewed application 200SA-018 and found that all parts of it are within the hurricane evacuation zone and that a majority of it is located within the 100 year flood zone AE. Because of the hazards of the area., hurricane storm surge and /or flooding, the Emergency Preparedness Division found a change to the conservation land use (CSV) is consistent but changes to low density residential (LDR) & to commercial (CGC) are inconsistent. Please recommend DENIAL of proposed changes to residential/commercial. PABLO POINT CIVIC ASSOCIATION, INC. (PPCA) For PPCA, BY: __ Patricia Hairston, PP._'A Board Chair; Evelyn Blount, Secretary; Valerie Britt, Director of Land Use & Zoning ATTACHMENT C MAY 9, 2005 COMMISSION MEETING Design Intent Visual reduction in scale through reduction of existing asphalt. better street definition (curbing, crosswalks, sidewalks, etc.). perimeter definition with the use of native low-maintenance plant material. M1 r ~ '_..rt"r' '" ~~ ~ ~~~ . 1 - New crosswalks __ ~ i :; Brick Pavers at Fire ~ r , t --~--1 ~ - lane ~ -- ., _, -,~, Existing sculpture == ~ _ ~` New Fire lane to Seminole Road -`-~ ~^-~~ ~~' Access . ~ ~ ~ ~. ~~ ~ ~'~ , New Island with ~ planting, art/ clock ~a ~~: ~'~ ' _~r ~'_~ New turning lane to ~ ~ ;; :~~ i 1` I Sherry Drive .' ~ ~' i~"''~, ~ { tll iJ:f~ j Master Plan _ ,_ ~ ~ ,-,,~.--_ ,.:~ ~s ~,:~~ k ~ h ~yr m D Proposed sculpture, clock Annual Beds ~Y.~ %yi'.. ~`~. .di U~ , 1. 4~~ - _ k ~~ 1 ~ ~.. ~I ~.° ~ yJ 1 ~.,.~j ~ r.~ ~~ i f ' ~~ ~~,,:~ .~ ~~~ ~~ ~ - ~ `` ~ e , ~ Za, .~~~a~ '-t _~~ ~r,- ~-.~r~ ..,: ,, ~, ..; ~~. E ~ ~~ ~' - ~i ~~ "43~;~C ~~ ~ ~~ Nfl.'~ 'J~TIF' 1 '4 r ~t ~ p. ' w~ , ~f4 yr!u ,~.,~ y,:4,.~ ~' ~'t ~ n ~' ~~~} ~,,, jd y~, . a+ ta' r1~:~ * `~~ ~ ~-~ i w, ,-~ Iii ~~~ a "4'h/. =~ '~;44~,t~%~~~,.~-L ~ `' ~-'~. k... ~q~ H 2 Hardscape Elements location marker ::._ ~ 2 - h~'. ' ~ y. .. /r~. y~~r n~en „ ~ °,~ ~ e. :a,a Decorative Paving ? , ~./ { ~a crosswalks ada detectable pavers ~. J/ r iii": ' ~` {`~ ~ . i 3 Lighting ~ "~ ~ '.~c..-`_ '~ ~N` ~ ~{~,~u '.''` ,~ Ranh" I K .. - e '~ ~ a~ .. t ;'. ~i /.}.~Y a, w' v~"° ~ rvt_~ "`:~. z «''1 + vim. Plant Material i;v~ ~ ~, , -~~. „s <,,,:, ', .. cabbage palm dune sunflower muhly grass x~ - ~ ~~ ~_ ~'~."'"'~'"' ~- k K~ a s~ s'- n _ ~' q''k3 fi px ~ ~*~ ~ t Y~ ~ ~ ~~ t4 wf ~,~ .K ~r r ~~ Prig ir~unenl .. ..r`~ -, i ~~ :, .u ,fit ~Y~ ~ ..v~,~.. x `~~`~ ~~.rfiT y ~, s ~~ i# ~4~? ~ Py 'i r3~'~i>',~Rr i "'- , ^`Kr cY'~741 is ~ [~.~~Y~r~„f'..~ r ..;k ~ ~ ~ ~~ k ~.J„~: 4 Plant Material #. ~~ .~~:;' ,, ~ ~,; ,~ ~ ~;.°_ ~, . .. ~ ~ R ~ ~ ~~.. .., annuals annuals ligustrum ri, ~ ~ --r'~.w. f 1 ;~ ,,. -:.K-..-.,-- n aj ~.- ~~-- ++ h 1 ~~~ '~'~~~~~~~xYa ~ ~f ~ jr C ~.~, ~~. %*~~':}r~.C lr~~.i` i~,,a." ~l~r.~ I71e ~a ~ ~ '}°~~ ~w ~~- ~ ~ l~r. I 'y cF. J$piiyfT '~ +fi tin .Fa:+-.-~ ~ . Cost Estimate Demolition: $ 4,000 General Site Work: $184,000 •Decorative paving •Milling, resurfacing •Curbing Landscape: $ 38,000 Street Li~htine: $ 34,000 Estimated Cost $ 260,000 Additional Items Add Alternate 1-Plaza Bike Path $ 45,000 Add Alternate 2 -Additional Crosswalks: $12,000 ~ ,, a y ~ s. . r"a o ~ , ~~~~~ '~ Y ~;~ xx~+J~T" .~ ~1 ~~4-+f°~t"~ h ~.L`~ t~ -~~•' y i ~ t~~ iF"~:Ifn~q{~ T}." ~Cq~t~t7~Ly___~ - //f =, i~I"ij, ' ~ ~. ~~ ~i 5 Schedule: •60% Review -Underway •Final Plan Review: June 6 •Project Out to Bid: June 27 •Estimated Construction Start Date: September 7, 2005 •Estimated Completion Date: December 7, 2005 r (~ 6 ~~~ ~ ~~~ ~ ~ x ~o ~~ U w ~ U oa aia+iwas ~ I S i ~ ~ G ~ ~ ~ -~ ' ~ ~° ~~ ~ ~~ ~~ ~ ~ '°" o ~ ~ O ~~ a I :~~ ¢ ~ ~~ 0 U \.~ ~ ~~~~~ ~/ ATTACHMENT D MAY 9, 2005 COMMISSION MEETING May 2, 2005 MEMORANDUM TO: The Honorable Mayor and Members of the Commission FROM: J' Hanso Cit~ana -"' SUBJECT: City Manager' Report Cable TV Franchise/Ordinance; It has previously been reported that the Cities of Atlantic Beach and Jacksonville Beach have been working together with Comcast Company to come up with language that is jointly acceptable for the renewal of a franchise agreement and a new ordinance to be included in the City Code relating to cable company use of the public right-of- way. This report is to provide the current status of these discussions. The City's current franchise ordinance is scheduled to expire in June 2005. Discussions on the franchise renewal were begun with the cable company shortly after the problems in customer service in the summer of 2001 and the buyout of the local cable system from AT&T. Atlantic Beach chose to wait until the City of Jacksonville had worked out the details for the settlement agreement, franchise renewal and ordinance and then partnered with Jacksonville Beach to split the cost of a local attorney to help with the legal issues related to the franchise renewal process. The two cities worked together to prepare both a draft franchise agreement and draft ordinance for the cable company to consider which were largely based on those prepared by the City of Jacksonville. For the last six months, we have held several meetings with Comcast to discuss the details of both agreements. Both documents have been redrafted at least twice. At least two more meetings will be required prior to reaching a consensus on the language that can be presented to the elected bodies in both cities for approval. Northeast Florida League of Cities Meeting; The Northeast Florida League of Cities will hold it's monthly meeting in May in Jacksonville Beach at the Casa Marina Hotel & Restaurant. The event will be on Thursday night, May 19ib beginning at 6:00 p.m. If you will be able to attend, please let Yvonne Calverley know so that she can make reservations by May 11 ~'. A copy of the invitation is attached. Reaorter for Times Union Shorelines Editiom; Chris Aguilar has accepted another job in the Orlando area and given his resignation to the Times Union. His last day with the paper will be May 19th. He is to be commended for his fairness and professionalism in reporting local stories and his perseverance to get the story right every time. AGENDA ITEM #9A MAY 9, 2005 '"""' Northeast Florida League of Cities 7455 Highway 203 Screven, Georgia 31560 912/579-6921 or 904/868-1613 Fax: 775/205-6479 Email: neflcities@screvenmail.com Lea¢ue Motto• "Tosether we achieve more " Steve Futch, President; Dezmond Waters, Vice President; Max Royle, Secretary/Treasurer; Anne Jackson, Executive Director Directors: Lad Daniels, Richard Tillis,'Allen Bush, Sue Heath, George Sanders, John Bowlew Dinner/Meeting, Thursday, May 19, 2005 CASA Marine Hotel & Restaurant 691 1St Street Jacksonville Beach, Florida 32250 Attitude Adjustment Hour: 6-7:00 p.m. Dinner/Meeting: 7:00 p.m. Cost: $20.00 per person RSVP: Reservations by NOON Wednesday, Mav 11, 2005 No shows will be billed. Please furnish Orst and last names for name badges. Whenever possible, please email reservations. League: 912/579-6921 or 904/868-1613 - E-mail: neflcitiesCa~screvenmail.com MENU: New York Strip Kansas City Rub, Rubbed with brown sugar and topped with sweet onion rings tempura style and chipotle au jus served with salad, starch and vegetable. Coffee, tea, iced tea and dessert Our hosts this month: Jacksonville Beach, Atlantic Beach and Neptune Beach Attitude Adjustment Hour Sponsor: PBS&J 7406 Fullerton St., Suite 350 Jacksonville Beach, Florida 32256 904/363-6100 Guest Speaker: John Dickinson, Constangy Brooks & Smith Thank you Town of Orange Park for hosting our dinner/meeting last month. Thanks to CGS Consulting Engineers for sponsoring our "Attitude Adjustment Hour" and thanks for the door prizes donated by: Riverplace Capital, Chief Boivin, Area Communications, Ace Hardware, Paula Comest, Dynamics, Constangy Brooks & Smith, Grimes, Carter Verplank, PBM Construction AGENDA ITEM #9A MAY 9, 2005 Attitude Adjustme June 2004 Aug. 2004 Sept. 2004 Oc t. 2004 Dec. 2004 Jan. 2005 Feb. 2005 Mar. 2005 Apr. 2005 nt Hour Sponsors for the past year: Mittauer 8~ Associates Gardnyr Michael Capital, Inc. (regional breakfast) Constangy Brooks 8~ Smith Earth Tech Consulting Southland Waste Systems BHR Ayres 8 Associates Stone Joca 8< Mahoney CGS Consulting Engineers Upcoming events: NE FL League of Cities Dinner/Meeting Magnolia Point Country Club, Green Cove Springs June 16, 2005 Florida League of Cities Annual Conference Orlando World Center Marriott, Orlando August 18, 19 ~ 20, 2005 WELCOME NEW MEMBER TAYLOR ENGINEERING, INC. Waterfront Engineering 9000 Cypress Green Drive Jacksonville, Florida 32256 9041731-7040 Associate Members Advanced Disposal Services Ayres Associates BellSouth BHR Camp Dresser & McKee CGS Consulting Engineers, Inc. CHZM Hill Constangy Brooks & Smith Dale Bald Showalter & Mercier, P.A. EarthTech Consulting, Inc. Edwards Engineering, Inc. Fleet & Associates Florida Power & Light F.R. Aleman & Associates Georgia-Pacific GeoSyntec Consultants, Inc. HDR Engineering, Inc. Henry A. Sheldon, P.E. J. Collins Engineering Associates JAKARI