08-22-06MINUTES OF THE
CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE
AUGUST 22, 2006
A special meeting of the Cultural Arts and Recreation Advisory Committee was held Tuesday, August 22,
2206, in the Adele Grage Cultural Center. Present were Chair Laurie Melancon, Ray Coleman, Darrell
Prather, Kelly Manuel, Jolynn Johnson, Alicia Paley, Margie Reeves, guest Pete Loftis, and Timmy
Johnson. Ingrid McCawley and Julia Dias were absent.
1. Call to Order
Chair Laurie Melancon called the meeting to order at 7:00 PM.
Z. A~provai of the Minutes of July,18 2006
A motion was made by Committee Member Darrell Prather, seconded by
Committee Member Kelly Mannei to approve the minutes of July 18, 2006.
3. Old Business
a) Events/Programs
i) Songwriter's Concert
Darrell reported that the last event had great performers and
approximately 36 people attended the event. The next event is
scheduled for September 3.
~.. ii) Acoustic Night
This event had about 20 performers and was attended by 80 people.
Darrell clarified the expense of hosting this event to other board
members concerned about budgeting.
iIi) Family'Lympics
The event will take place Mazch 31, 2006 and will be hosted by AB
Elementary and the CARAC. As the families register for this event
they will be given a ticket that will allow them to get various items
like snow cones, popcorn and drinks. These punch tickets or cards
will allow them to receive items and regulate the amount a person
can receive. AB Elementary is requesting the City to assist with
tents, purchasing t-shirts and reserving ports -potties. The start of the
event will be lead with a parade and for those not participating many
craft tables and other activities will be set up for families to enjoy.
The projected budget for this event is $1200.00 and is still awaiting
approval.
iv) Shakespeare in the Park
Timmy will contact ABET to either set a date for this performance or
to cancel the show completely.
b) Teen Council Update
Julie was not present to give an update. It is understood Teen Council had taken
the summer aff and have not met this year. Laurie will call Julie to get the
schedule for Teen Council's events and meeting schedule.
4. New Business
a) P'ublicity/Marltetieg
Laurie discussed thoughts on lack of mazketing and community involvement
from the last CARAC meeting. Kelly and Alicia have volunteered to set up a
format for more effective advertising. Kelly would like to put all our events on a
printable PDF page(s) to increase the public awareness of events and activities
hosted by CARAC. The Board Members are to set dates for upcoming events,
and give a small blurb regazding the event and give them to Kelly to create a
calendar of events. The Committee will carefully establish a budget for
marketing and advertising next year.
5. Other
a) The Committee will gather more information on the pricing, locations and the
upkeep details of the marquee's being requested and present this info to the City
Commission.
6. Adjournment
There being no other business or discussion; the meeting adjourned at 7:55 PM.
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