04-26-07
MINUTES OF THE
CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE
April 26, 2007
A regulaz meeting of the Cultural Arts and Recreation Advisory Committee was held Thursday, Apri126,
2007, in the Adele Grage Cultural Center. Present were Laurie Melancon, Jolyn Johnson,. Ray Coleman,
Alicia Paley, Ingrid McCawley, John Longbottom, Avery Gcelz, Hiatt Woods, Kelly Manuel and Pazks and
Recreation Director Timmy Johnson. Absent were Gary Becka and Mark Howard.
1. Call to Order
Parks and Recreation, Director, Timmy Johnson called the meeting to order at 7:02 PM.
John Gcelz introduced the new Teen Council Vice President Hiatt Woods and Vice President
Pro-tem Avery Goelz.
2. A~aroval of the Minutes of March 27 2007
A motion was made by Committee Member Ray Coleman, seconded by Committee
Member Ingrid McCawley to approve the minutes of March 27, 2007. The motion was
carried unanimously.
3. Old Business
(a) Event/Programs
(i) Songwriter's Concert
John reported that the talent remains outstanding. There were
28 people in attendance and 10 performers. Two audience
members teach at Douglas Anderson and approached Darrell
afterwards to be added to the email list and to develop a
program that has our performers judging the DA students and
performing for them. Hiatt attends DA and will follow up.
(ii) Acoustic Night
The next event is scheduled for April 29.
(iii) Family'Lympics
Laurie reported that there were about 200 people in
attendance and distributed 1 SO medals. Having the event in
the front of the school would have given the event more
visibility, but the event went well;
(iv) Tour de Parks
Alicia reported that the event was a success. Approximately
100 people attended the event. The volunteers and tours were
great. Most of the bikers were first timers. The Teen
Council did a great job as well. Everyone seems to have had
a great time at the event. There were several requests to
provide t-shirts for next year.
(v) Art in the Park
Jolyn reported that everything is ready to go. Timmy will
provide the prize ribbons and extra t-shirts to Jolyn. There
approximately 40 artists that have signed up. Signs can go up
in Johansen Park on the Monday before the event. Vehicles
can park on Park Terrace West.
(b) Teen Council
Avery reported that the Teen Council will assist with the Art in the Park event.
Laurie ask that the Teen Council assist with the dance at Mayport Middle
School.
4. New Business
(a) Budget
Timmy emailed a budget list to the committee showing the current budget,
expenditures to date and a column for next year's budget. Laurie requested full
funding for the Mayport Middle School program, which is $26,000 including
bot ball. The committee discussed programs and budget.
A motion was made by Ray Coleman, seconded by Kelly Mannel to approve
and submit the following budget to the City Commission for fiscal year
2007-2008. The motion carried unanimously.
YMCA Came $ 8,000
Programs @ ABE $16,500
Programs @ Mayport Middle School $26,000
Beaches Resource Center $ 2,000
Acoustic and Songwriters $ 5,800
Teen Council Events $ 4,000
Holiday Sing-a-Long $ 500
Bike Tour $ 1,200
Discretionary $ 3,000
Dial-a-Ride $ 1,500
Working Warrior $ 5,000
Advertising and Mailing $ 5,000
Art in the Park $ 3,500
Total $82,000
5. Other
6. Adjournment
The being n ther business or discussion: the meeting adjourned at 8:02 PM.
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Lai 'e Melancon, esident
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