Workshop 12-11-07City of Atlantic Beach
Commission Workshop
December 11, 2007
Commission Chamber
5:00 pm
AGENDA
Call to order
1. Discussion on Board Member Review Committee (5:00 - 5:50 pm)
Break (5:50 pm)
2. Possible Water Withdrawals from St. Johns River (6:00 pm)
a. Presentation from Kirby Green, St. Johns River Water Management District
b. Presentation from Neil Armingeon, St. Johns Riverkeeper
Adjournment
RESOLUTION NO. OS-04
RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA CREATING
A BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR PURPOSE,
MEMBERSHIP AND RESPONSIBILITIES OF SAID COMMITTEE, AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Boadds arxi Committees established by the Mayor and Commission of
the City of Atlantic Beach provide many valuable services to the community by enlisting citizen
vohurteers to provide input and consideration upon several important issues that affect the daily
lives of citizens in the community, and
WHEREAS, it is vitally important that the Mayor and Commission appoint members
that are the most qualified, fair minded, bright and energetic, to enable the city's Boards and
Committees to function in the most positive and effective way for the community, and
WHEREAS, the. City Cammission deems it to be in the best interests of the citizens of
/~jD`~ Atlantic Beach to create a standing committee to review applications and make recommendations
for tbe appointment and reappointment of members to the city's Boards and Committees.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic
Beach as follows;
SECTION 1. r 'o :There is hereby created and established the BOARD MEMBER
REVIEW COMMITTEE.
SECTION 2. Purp~: The purpase of the Board Member Review Committee is to
encourage citizens to apply to serve on the city's boards and committees, to review and consider
available applications when vacancies occur, to consider the re-appointment of appointments to a
second term and to make recommendations to the Mayor aril Commission as to which applicants
to appoint to fill those vacancies.
SECTION 3. Membership: There will be a total of four (4) members on this
Committee. The first member will be either the Mayor or one of the sitting City Commissioners,
who shall serve as chairman of the Committee. This member shall be appointed by the Mayor
and Commission. The City Manager and City Clerk will automatically be members. The fourth
member will be the chairman of the board or committee for which vacancy or re-appointrent is
currently being considered. The term of office for the elected official serving on this committee
will be for a period of two years. That elected official will be eligible for reappointment to a
second two-yeaz term. The City Manager and City Clerk will remain as members on this
committee as long as they are employed by Atlantic Beach in those positions. The fourth
~' member will serve only for those meetings where membership on their board or committee is
being considered.
SECTION 4. pubes and Responsibilities
(a) Review available applications for vacancies on city boards and committees and
interview applicants as the Committee determines necessary to make informed
recommendations.
(b) Receive input on the needs of the boards and committees that have vacancies for
consideration as to the geographical, professional and philosophical balances needed so that each
of those boards and committees can successfully accomplish their intended purposes established
by the Mayor and Commission.
(c) When a reappoirnment is being considered, solicit and receive input from the
Chairmen, members or the staff liaison of the board or committee where the vacancy has
occurred, or others on the appointee's past record of service including, but not limited to,
attendance, preparation and overall contribution to the board or committee.
(d) Make recommendation(s) to the Mayor and Commission on appointments or
reappointments to the city's boards and committees.
SECTION 3. Mcetit~ss and Notice: The meetings of this Board Member Review
Committee shall be set at regular times and will be open to the public as well as to the other city
elected officials and a notice of meetings shall be provided in accordance with state law.
Additionally, copies of the applications for appointment shall be transmitted to the Mayor and
Commission prior to any meetings where interviews will be conducted.
SECTION 6. Effective datg: This Resolution shall take effect immediately upon its
final passage and adoption.
PASSED by the City Commission this ~ ~ •h day of r~ ~ , 2005.
ATTEST:
D~'Y~rta
DONNA BUSSEY
City Clerk
as to form and correctness:
AN~1~ JjdNSEN, ESQUIRE
+~ City A ey
RESOLUTION NO.06-03
RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE
NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP
CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR
AN EFFECTIVE DA'Z'E AND FOR OTHER PURPOSES.
WHEREAS, a Board Member Review Committee was created by the Mayor and Commission
by resolution OS-04 adopted on Apri111, 2005 to review applications and make recommendations for
the appointment and reappointment of members to the city's Boards and Committees, and
WHEREAS, conflicting language between the city charter and several ordinances in the city
code has been identified by the City Attorney which has resulted in a need to amend several provisions
relating to the membership of the Board Member Review Committee, and
WHEREAS, it is in the best interest of the city to amend the original enabling resolution OS-04
to make changes to the number of members, the appointment of members, the criteria for membership
and to make several additional modifications to the original provisions.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows;
SECTION 1. Creation: Resolution OS-04 of the City of Atlantic Beach creating the BOARD
MEMBER REVIEW COMMITTEE shall be amended as follows.
SECTION 2. P se: The purpose of the Board Member Review Committee is to encourage
citizens to apply to serve on the city's boards and committees including requesting applicants to
consider other 'boards or committees than those that they originally applied for, to review and consider
available applications when vacancies occur, to consider recommending existing board and committee
members to an additional term and to make recommendations to the Mayor as to which applicants to
appoint to fill those vacancies.
SECTION 3. Membersbin: There will be a total of six(6) members on this Committee. The
first member will be one of the sitting City Commissioners, who shall serve as chairman of the
Committee, shall serve aone-year term and will be eligible for additional terms. Each one-year term
for the Commissioner shall begin on December 1 S`' This member shall be appointed by the Mayor and
be subject to the approval of the commission. The City Manager will automatically be a member and
will remain a member as long as employed by the City .The third and fourth members shall be citizens
of Atlantic Beach. They will be appointed by the Mayor subject to approval of the commission. The
citizen members should have backgrounds or experience in committee work or human resources. The
citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a
second two-year term. The fifth member will be the chairman of the board or committee for which
vacancy or re-appointment is currently being considered. They shall serve only for those meetings
where membership on their board or committee is being considered. The City Clerk shall serve as a
non-voting member and perform sIl necessary administrative duties.
SECTION 4. Duties and nsibilities
(a) Review available applications for vacancies on city boards and committees and
interview applicants as the Committee determines necessary to make informed recommendations.
(b) Receive input on the needs of the boards and committees that have vacancies for
consideration as to the geographical, pmfessional and philosophical balances needed so that each of
those boards and committees can successfully accomplish their intended purposes established by the
Mayor and Commission.
{c) When a reappointment is being considered, solicit and receive input from the Chairman,
members ar the staff liaison of the board or committee where the vacancy has occurred, or others on
the appointee's past record of service including, but not limited to, attendance, preparation and overall
contribution to the board or committee.
(d) Make recommendation(s) to the Mayor on appointments or
reappointments to the city's boards and committees as set forth in the Charter of the City of Atlantic
Beach. Recommendations shall be in the form of committee minutes along with copies of any
applications of all candidates interviewed.
(e) Make additional recommendations for membership if the Mayor does not approve the
original recommendation for appointment or if the Commission does not approve the Mayor's
recommendation.
SECTION 5. Meetings aad,~iotice: The meetings of this Board Member Review
Committee shall be set at regular times and will be open to the public as well as to the other city
elected officials although non-members of the Board Member Review Committee shall only observe
~' and not be active participants in the meeting. A notice of meetings shall be provided in accordance
with state law. Additionally, copies of the applications for appointment shall be transmitted to the
- Mayor and Commission prior to any meetings where interviews will be conducted and in the city
commission agenda packet.
SECTION 6. Effective date: This Resolution shall take effect immediately upon its
final passage and adoption.
PASSED by the City Commission this
ATTEST:
DONNA BUSSEY
City Clerk
as to foci and correctness:
ALAN C9~~Cl~SEN, ESQUIRE
City Att y
13~'' day of F~bru+a-r 2006.
DONALD M. WOLFSON
Mayor
Resolution 06-03 (Page 2 of 2)