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Workshop 12-11-07City of Atlantic Beach Commission Workshop December 11, 2007 Commission Chamber 5:00 pm AGENDA Call to order 1. Discussion on Board Member Review Committee (5:00 - 5:50 pm) Break (5:50 pm) 2. Possible Water Withdrawals from St. Johns River (6:00 pm) a. Presentation from Kirby Green, St. Johns River Water Management District b. Presentation from Neil Armingeon, St. Johns Riverkeeper Adjournment RESOLUTION NO. OS-04 RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA CREATING A BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR PURPOSE, MEMBERSHIP AND RESPONSIBILITIES OF SAID COMMITTEE, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Boadds arxi Committees established by the Mayor and Commission of the City of Atlantic Beach provide many valuable services to the community by enlisting citizen vohurteers to provide input and consideration upon several important issues that affect the daily lives of citizens in the community, and WHEREAS, it is vitally important that the Mayor and Commission appoint members that are the most qualified, fair minded, bright and energetic, to enable the city's Boards and Committees to function in the most positive and effective way for the community, and WHEREAS, the. City Cammission deems it to be in the best interests of the citizens of /~jD`~ Atlantic Beach to create a standing committee to review applications and make recommendations for tbe appointment and reappointment of members to the city's Boards and Committees. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. r 'o :There is hereby created and established the BOARD MEMBER REVIEW COMMITTEE. SECTION 2. Purp~: The purpase of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees, to review and consider available applications when vacancies occur, to consider the re-appointment of appointments to a second term and to make recommendations to the Mayor aril Commission as to which applicants to appoint to fill those vacancies. SECTION 3. Membership: There will be a total of four (4) members on this Committee. The first member will be either the Mayor or one of the sitting City Commissioners, who shall serve as chairman of the Committee. This member shall be appointed by the Mayor and Commission. The City Manager and City Clerk will automatically be members. The fourth member will be the chairman of the board or committee for which vacancy or re-appointrent is currently being considered. The term of office for the elected official serving on this committee will be for a period of two years. That elected official will be eligible for reappointment to a second two-yeaz term. The City Manager and City Clerk will remain as members on this committee as long as they are employed by Atlantic Beach in those positions. The fourth ~' member will serve only for those meetings where membership on their board or committee is being considered. SECTION 4. pubes and Responsibilities (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. (b) Receive input on the needs of the boards and committees that have vacancies for consideration as to the geographical, professional and philosophical balances needed so that each of those boards and committees can successfully accomplish their intended purposes established by the Mayor and Commission. (c) When a reappoirnment is being considered, solicit and receive input from the Chairmen, members or the staff liaison of the board or committee where the vacancy has occurred, or others on the appointee's past record of service including, but not limited to, attendance, preparation and overall contribution to the board or committee. (d) Make recommendation(s) to the Mayor and Commission on appointments or reappointments to the city's boards and committees. SECTION 3. Mcetit~ss and Notice: The meetings of this Board Member Review Committee shall be set at regular times and will be open to the public as well as to the other city elected officials and a notice of meetings shall be provided in accordance with state law. Additionally, copies of the applications for appointment shall be transmitted to the Mayor and Commission prior to any meetings where interviews will be conducted. SECTION 6. Effective datg: This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission this ~ ~ •h day of r~ ~ , 2005. ATTEST: D~'Y~rta DONNA BUSSEY City Clerk as to form and correctness: AN~1~ JjdNSEN, ESQUIRE +~ City A ey RESOLUTION NO.06-03 RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR AN EFFECTIVE DA'Z'E AND FOR OTHER PURPOSES. WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by resolution OS-04 adopted on Apri111, 2005 to review applications and make recommendations for the appointment and reappointment of members to the city's Boards and Committees, and WHEREAS, conflicting language between the city charter and several ordinances in the city code has been identified by the City Attorney which has resulted in a need to amend several provisions relating to the membership of the Board Member Review Committee, and WHEREAS, it is in the best interest of the city to amend the original enabling resolution OS-04 to make changes to the number of members, the appointment of members, the criteria for membership and to make several additional modifications to the original provisions. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. Creation: Resolution OS-04 of the City of Atlantic Beach creating the BOARD MEMBER REVIEW COMMITTEE shall be amended as follows. SECTION 2. P se: The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees including requesting applicants to consider other 'boards or committees than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. SECTION 3. Membersbin: There will be a total of six(6) members on this Committee. The first member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee, shall serve aone-year term and will be eligible for additional terms. Each one-year term for the Commissioner shall begin on December 1 S`' This member shall be appointed by the Mayor and be subject to the approval of the commission. The City Manager will automatically be a member and will remain a member as long as employed by the City .The third and fourth members shall be citizens of Atlantic Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members should have backgrounds or experience in committee work or human resources. The citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a second two-year term. The fifth member will be the chairman of the board or committee for which vacancy or re-appointment is currently being considered. They shall serve only for those meetings where membership on their board or committee is being considered. The City Clerk shall serve as a non-voting member and perform sIl necessary administrative duties. SECTION 4. Duties and nsibilities (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. (b) Receive input on the needs of the boards and committees that have vacancies for consideration as to the geographical, pmfessional and philosophical balances needed so that each of those boards and committees can successfully accomplish their intended purposes established by the Mayor and Commission. {c) When a reappointment is being considered, solicit and receive input from the Chairman, members ar the staff liaison of the board or committee where the vacancy has occurred, or others on the appointee's past record of service including, but not limited to, attendance, preparation and overall contribution to the board or committee. (d) Make recommendation(s) to the Mayor on appointments or reappointments to the city's boards and committees as set forth in the Charter of the City of Atlantic Beach. Recommendations shall be in the form of committee minutes along with copies of any applications of all candidates interviewed. (e) Make additional recommendations for membership if the Mayor does not approve the original recommendation for appointment or if the Commission does not approve the Mayor's recommendation. SECTION 5. Meetings aad,~iotice: The meetings of this Board Member Review Committee shall be set at regular times and will be open to the public as well as to the other city elected officials although non-members of the Board Member Review Committee shall only observe ~' and not be active participants in the meeting. A notice of meetings shall be provided in accordance with state law. Additionally, copies of the applications for appointment shall be transmitted to the - Mayor and Commission prior to any meetings where interviews will be conducted and in the city commission agenda packet. SECTION 6. Effective date: This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission this ATTEST: DONNA BUSSEY City Clerk as to foci and correctness: ALAN C9~~Cl~SEN, ESQUIRE City Att y 13~'' day of F~bru+a-r 2006. DONALD M. WOLFSON Mayor Resolution 06-03 (Page 2 of 2)