Item 4BAGENDA ITEM # 4B
JANUARY 14, 2008
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract for Leachem Industries, Inc.
Bid No. 0506-2
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: December 27, 2007
BACKGROUND: On January 18, 2006, bids were opened for the City annual contract for Polymer
for the wastewater treatment system. The low bidder with the product meeting all specifications was
Leachem Industries, Inc. This firm successfully met all bid requirements.
Leachem has been providing orthophosphate to the City for several yeazs. The City has contacted
Leachem regarding an extension of their current contract for one year at the current rates and they have
agreed. As per Bid No. 0506-2; "The City reserves the right to renew the contract for two additional
one-yeaz periods pending a mutual agreement between the City and the vendor, and a review of the
contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: Funding is included in the Water Treatment fund under account no. 400-5502-533-5200
in the amount of $23,000.
RECOMMENDATION: Extend the contract for Polymer for one additional year to Leachem
Industries, Inc. at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Leachem Industries, Inc.
REVIEWED BY CITY MANAGER:
01/02/2008 11:46 3213837942
Aonna Kalvzniak
Ucccmher 27, 21)47
Mr. Wayne Dt~Ciarma
Leachem lndustricc, Inc,
LEAHCHEM INDUSTRIES AGENDA ITEM#4B
90.4 c^4~C 0473 JANUARY 14,2008
CYr'1' OP A9T.ANTIG RBAt.It
r~EPAttTMeNTOFPU8LIC WORKS
1200SAh-QP(PER 1..ANE
Arr.~n7rC; BEACH, FLORIDA 32233-4318
TF.LEFHONF.: (yOAa 2W~`1,1• ,~ 7D-~,~" 3,j
SUNGOM: 852-5834
www,Ctmb.us
FA3(; 321-: !3: -79~F~
ftlr: Extension of Aid Nn. 45(u..-?
Dear Mr. DeGa,rmo:
r1s you arc awflre, the annual contract with the City nFAtla~-tie 13epteb fnr Polymer
expires January 31, 2(148.. We would tike lA Extend the contract for another year at dtC
current prices, ifthis is acceptable tu,yc,ur company.
if acccpttible, please }inn helow and return to me .lanu~ry ~. 2(108, so 1 azut prepare a ytafF
report .far the City Commi~;~;tm.
We look forward to rec:ommcndin8 that we cnntinuc nur contract wish your canapany.
Sinccroly,
Donna Kaluznittk
Utility nireetor
t.,FAC>~1iFM INDUSTRIES, INC. AGREES TU 1;XTF.NO TtIE CONTRACT
WITH THE CITY OF ATLAN'f1C B1::ACH' AT THE Pltlt'F..S SURM~TTED IN
~BiD Nn. A5116-Z FOR AN ADDITIONAL YTARF,FfF~;C'TIVI; FEBRUARY 1,
znor;.
_~ _
Wayne 17cGar
fate