Item 10 A&BAGENDA ITEM # I OA&B
JANUARY 28, 2008
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
REPORT
AGENDA IT$M: Boazd Member Review Committee
SUBMITTED BY: Mike Borno, City Commissioner, Chairman
DATE: January 21, 2008
BACKGROUND: The Boazd Member Review Committee (BMRC) meeting of January 10~'
reviewed current members of the Tree Conservation Boazd whose terms
expire on 1 /31 /08.
BMRC Member Casey Quinif informed the committee that he is no longer
eligible to remain as a member of the committee as he is relocating his
residence to Jacksonville. Mr, Quinif was thanked for his dedication and
participations on the Boazd. The opening on the BMRC will be addressed at
its next meeting.
The Board members discussed the issue that when the Citizen members
were appointed two years ago that one term had not been staggered as
required by the appointing resolution.
The Board members discussed input No. 3 from the City Commission
workshop of December 11, 2007 regazding an expiration period for
Boazd/Committee Applications.
RECOMMENDATIONS:
A. Recommend reappointing Maureen Shaughnessy to an additional term on
the Tree Conservation Boazd.
B. Recommend reappointing Brea Paul to an additional term on the Tree
Conservation Board.
C. Recommend extending Glen Fisher's 1~` term by one year to end on
Mazch 27, 2009 instead of March 27, 2008 to establish a staggered term
between the citizens membership of the committee.
D. Request guidance on how the Commission wishes to fill the vacant
position of Casey Quinif.
E. Recommend that all Boazd/Committee Applications expire two (2) years
from the date of submittal and to send a letter to applicants to notify them
that their applications had expired.
AGENDA ITEM # l0A&B
JANUARY 28, 2008
ATTACHMENTS: 1) Draft minutes of BMRC January 10, 2008 meeting
2) Resolutions No. OS-04, dated April 11, 2005
3) Resolutions No. 06-03, dated February 13, 2006
4) Roster of BMRC, dated January 18, 2008
BUDGET: No impact.
REVIEWED BY CITY MANAGER:
AGENDA ITEM # l0A&B
JANUARY 28, 2008
DRAFT MINUTES
Board Member Review Committee Meeting
January 10, 2008
Call to order
The meeting was called to order by Mayor Pro Tem Mike Borno at 5:03 pm. Those in
attendance were Mayor Pro Tem Mike Borno (Chairman), City Manager Jim Hanson, Member
Glen Fisher, Member Casey Quinif, City Clerk Donna Bussey, Planner Erika Hall, and Tree
Conservation Board Chair Maureen Shaughnessy.
1. Approval of the minutes of the BMRC meeting of December 3, 2007 and December
4, 2007.
Motion: Approve minutes of the Board Member Review Committee meeting of
December 312007 and December 4.2007.
Moved by Hanson, seconded by Quinif
Motion carried unanimously
2. Review current members on the Tree Conservation Board whose terms expire on
1/31!2008.
A. Maureen Shaughnessy
B. .Brea Paul
Mr. Hanson reported there are two upcoming vacancies to the Tree Conservation Board. He
explained the eligibility of both members and reported their past attendance. Ms. Shaughnessy
explained her willingness to serve an additional term and realized she would then be termed out
after that reappointment.
Ms. Shaughnessy reported positive comments regazding Brea Paul. Ms. Hall explained that Ms.
Paul wants to be reappointed since she has only served on the Tree Conservation Board for one
year and believes there is still more to learn.
3. Discuss the new candidate(s) and the current members that are interested in
reappointment and make a recommendation.
Motion: Recommend reappointing Maureen Shauahnessy to an additional term on the
Tree Conservation Board.
Moved by Fisher, seconded by Quinif
Motion carried unanimously
The Committee discussed the other current members of the Tree Conservation Boazd.
DRAFT Minutes of the Board Member Review Committee Meeting on January 10, 2008 Page 1 of 3
AGENDA ITEM # 10A8cB
JANUARY 28, 2008
Motion: Recommend reaaaointing Brea Paul to an additional term on the Tree
Conservation Board.
Moved by Fisher, seconded by Quinif
Motion carried unanimously
New applicants were not addressed since the committee recommended filling the two upcoming
vacancies with reappointments.
4. Discuss input from City Commission Workshop of December 11, 2007.
Mr. Hanson reported on the major comments and decisions made by the City Commission during
their Workshop on December 11, 2007 regazding the Boazd Member Review Committee item on
the agenda as follows: 1) Whether changes needed to be made to the committee membership
and/or roles of the Committee. It was decided that no changes were needed to amend the
Resolution; therefore, this Committee would function as it currently does. 2) Whether score
sheets should be used for all interviews; they request that the Boazd Member Review Committee
make the decision, and 3) Whether there should be an expiration period for the Boazd/Comrnittee
Applications; they request that the Board Member Review committee make a recommendation.
The Committee discussed Comment #2. The consensus was to have the score sheets
available, but not required. '
The Committee discussed Comment #3. The consensus was to recommend the applications
expire after two years and to send a letter to applicants after their application expires
notifying them that their application is no longer active for consideration, and not to
include a new application form to fill out. The Committee believed that if the person is still
truly interested, they should/will come to the city for the application or ask for one.
The Committee also discussed other possible changes to the Boazd/Committee Application
Form. The consensus was to add a note to the form that indicates: If you check more than
one Board or Committee, please rank your interest in each board/committee by order of
priority.
5. Other Business
Member Casey Quinif explained that he has moved out of Atlantic Beach and therefore is no
longer eligible to be on the Committee. It was acknowledged by the Committee that Mr. Quinif
resigned and the Committee thanked him for his service.
Mr. Hanson reported there is now one current vacancy on the Board Member Review Committee
due to Mr. Quinif s resignation. He also reported that Mr. Fisher's term will expire on Mazch
27, 2008 which will result in a second vacancy. Mr. Fisher expressed his willingness to be
reappointed. The committee discussed the possibility of staggering the "citizen member" terms.
Consensus: Recommend extending Glen Fisher's 1~ term by one year to end on March 27,
2009 instead of March 27, 2008 to establish a staggered term between the citizens
membership of the committee.
DRAFT Minutes of the Board Member Review Committee Meeting on January 10, 2008 Page 2 of 3
AGENDA TCEM # l0A&B
JANUARY 28, 2008
Consensus: Seek Commission guidance on bow to address the appointment of a new
member to fill Casey Quinif's unexpired term ending March 27, 2008 and reappoint same
member to a second term to expire on March 27, 2010.
Adjournment
There being no other business, the meeting adjourned at 5:44 pm.
Mike Borno
Chairman
DRAFT Minutes of the Boazd Member Review Committee Meeting on Januazy 10, 2008 Page 3 of 3
AGENDA ITEM # l0A&B
JANUARY 28, 2008
RESOLUTION NO. 05-04
RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA CREATING
A BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR PURPOSE,
MEMBERSHIP AND RESPONSIBILITIES OF SAID COMMITTEE, AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Boards and Committees established by the Mayor and Commission of
the City of Atlantic Beach pmvide many valuable services to the community by enlisting citizen
vohnrteers to provide input and consideration upon several importanrt issues that affect the daily
lives of citizens in the community, and
WHEREAS, it is vitally important that the Mayor and Commission appoint members
that are the most qualified, fair minded, bright and energetic, to enable the city's Boards and
Committees to function in the most positive and effective way for the community, and
WHEREAS, the City Commission deems it to be in the best interests of the citizens of
~`' Atlantic Beach to create a standing committee to review applications and make recommendations
for the appointment and reappourtment of members to the city's Boards and Committees.
NOW THEREFORE, be it resolved by the City Commission of tl~e City of Atlantic
Beach as folbws;
SECTION 1. creation: There is hereby created and established the BOARD MEMBER
REVIEW COMMITTEE.
SECTION 2. The purpose of the Board Member Review Committee is to
encourage citizens to apply to serve on the city's boards and committees, to review and consider
available applications when vacancies occur, to consider the re-appointment of appointments to a
second term and to make recwmmendations to the Mayor and Conunission as to which applicants
to appoint to fill those vacancies.
SECTION 3. : There will be a total of four (4) members on this
Committee. The first member will be either the Mayor or one of the sitting City Commissioners,
who shall serve as chairman of the Committee. This member shall be appointed by the Mayor
and Commission. The City Manager and City Clerk will automatically be members. The fourth
member will be the chairman of the board or committee for which vacancy or re-appointment is
currently being considered. The term of office for the elected official serving on this committee
will be for a period of two years. That elected official will be eligible for reappointment to a
second two-year term The City Manager and City Clerk will remain as members on this
committee as bng as they are empbyed by Atlanic Beach in those positions. The fourth
AGENDA ITEM # IOA&B
JANUARY 28, 2008
~'' member will xrve only for those meetings where membership on their board or committee is
being considered.
SECTION 4. Duties and Responsibilities
(a) Review available applications for vacancies on city boards and committees and
interview applicants as the Committee determines necessary to make informed
recommendations.
(b) Receive input on the needs of the boards and committees that have vacancies for
con4ideratioa as to the geographical, ~ofessional and philosophical balances needed so that each
of those boards and committees can successfully accomplish their intended purposes established
by the Mayor and Commission.
(c) When a reappointment is being considered, solicit and receive input from the
Chairmen, members or the staff liaison of the board or committee where the vacancy has
occurred, or others on the appointee's past record of service including, but not limited to,
attendance, preparation and overall contribution to the board or committee.
(d) Make recommendation(s) to the Mayor and Commission on appointme~s or
reappointments to the city's boards and committees.
SECTION 5. M~.s and Notice: The meetings of this Board Member Review
Committee shall be set at regular times and will be open to the public as well as to the other city
elected officials and a notice of meetings shall be provided in accordance with state law.
Additionally, copies of the applications for appointrneirt shall be transmitted to the Mayor and
Commission prior to any meetings where interviews will be conducted.
SECTION 6. Effective date: This Resohuion shall take effect immediately upon its
final passage and adoption.
PASSED by the City Commission this ~ ~ •h
ATTEST:
day of r~' , 2005.
4~WYl(t
DONNA BUSSEY
City Clerk
as to form and correctness:
A_
AN~1~'SEN, ESQUIRE
City A y
AGENDA TI'EM # l0A&B
JANUARY 28, 2008
RESOLUTION NO A6-03
_~
RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE
NUMBER OF MEMBERS, ApPOT)~TMENT QF MEMBERS AND MEMBERSHIP
CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR
AN EFFECTIVE DA'Z'E AND FOR OTHER PURPOSES.
WHEREAS, a Board Member Review Committee was created by the Mayor and Commission
by resolution 05-04 adopted on April l 1, 2005 to review applications and make recommendations for
the appointment and reappointment of members to the city's Boards and Committees, and
WHEREAS, conflicting language between the city charter and several ordinances in the city
code has been identified by the City Attorney which has resulted in a need to amend several provisions
relating to the membership of the Board Member Review Committee, and
WHEREAS, it is in the best interest of the city to amend the original enabling resolution OS-04
to make changes to the number of members, the appointment of members, the criteria for membership
and to make several additional modifications to the original provisions.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows;
SECTION 1. Creation: Resolution OS-04 of the City of Atlantic Beach creating the BOARD
MEMBER REVIEW COi`~A~ITI"1'EE shall be amended as follows.
SECTION 2. Pyr~O ,: The purpose of the Boatel Member Review Committee is to encourage
citizens to apply to serve on the city's boards and committees including requesting applicants to
consider other boards or committees than those that they originally applied for, to review and consider
available applications when vacancies occur, to consider recommending existing board and conunittee
members to an addihonal term and to make recommendations to the Mayor as to which applicants to
appoirrt to fill those vacancies.
SECTION 3. Mme; There will be a total of six(6) members on this Committee. The
first member will be one of the sitting City Commissioners, who shah serve as chairman of the
Committee, shall serve eons-year term and will be eligible for additional terms. Each one-year term
for the Commissioner shall begin on Decembea 1 "' This member shall be appointed by the Mayor and
be subject to the approval of the commission. The City Manager will automatically be a member and
will remain a meanber as long as employed by the City .The third and fourth members shall be citizens
of Atlantic Beach. They will be appointed by the Mayor subject to approval of the commission. The
citizen members should have backgrounds or experience in committee work or human resources. The
citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a
~~ ~-Y~' ~~• The fifth member will be the chairman of the board or committee for which
vacancy or re-appoimment is ctnrently being considered. They shall serve only for those meetings
where membership on their board or committee is being considered. The City Clerk shall serve as a
~„* non-voting member and perform alt necessary adnunistrative duties.
SECTION 4. Duties and Responsibilities
(a) Review available applications for vacancies on city boards and committees and
inter,-iew applicants as the Committee detecarines necessary to make informed recommendations.
AGENDA ITEM # l0A&B
JANUARY 28, 2008
(b) Receive input on the needs of the boards and committees that have vacancies for
consideration as to the geographical, professional and philosophical balances needed so that each of
those boards and committees can slwx~ssfully accomplish their intended purposes established by the
Mayor and Commission.
(c) When a reappointment is being considered, solicit and receive input from the Chairman,
members or the staff liaison of the board or committee where the vacancy has occurred, or others on
the appointee's past record of service including, but not limited to, attendance, preparation and overall
contribution to the board or committee.
(d) Make reconunetalation(s) to the Mayor on appointments or
reappointments to the city's boatels and committees as set forth in the Charter of the City of Atlantic
Beach- Recommendations sbatl be in the form of committee minutes along with copies of any
applications of all candidates interviewed.
(e) Make additional recommendations for membership if the Mayor does not approve the
original recommendation for appointment or if the Commission does not approve the Mayor's
recommendation.
SECTION 5. Meetings and Notice: The meetings of this Board Member Review
Committee shall be set at regular tunes and will be open to the public as well as to the outer city
elected officials although non-members of the Board Member Review Committee shall only observe
and not be active participants in the meeting. A notice of meetings shall be provided in accordance
with state law. Additionally, copies of the applications for appointment shall be transmitted to the
_ Mayor and Commission prior to any meetings where interviews will be conducted and in the city
commission agenda packet.
SECTION 6. Effective date: This Resolution shall take effect immediately upon its
final passage and adoption.
PASSED by the City Commission this ~ 3~' day of FGb~N _ 2U06.
ATTEST:
DONNA BUSSEY
City Clerk
as to fq~i and correctrtess:
ALAN C. ,ESQUIRE
City A y
DONALD M. WOLFSON
Mayor
Resolution 06-03 (Page 2 of 2)
AGENDA ITEM # l0A&B
JANUARY 28, 2008
CITY OF ATLANTIC BEACH
Board Member Review Committee (BMRC)
Created by Resolution No. 05-04 on April 11, 2005; Amended by Resolution No. 0&03 on Feb. 13, 2006
Total of Six Members (5 voting members & 1non-voting member)
Commissioner member- 1 year term- no term limit; City Manager member- term as long as employed; Two
Citizen Members- 2 year term- 2 term limit; Chairman of the board or committee for which vacancy is
currently being considered; Cily Clerk- non voting member.
NAME & ADDRESS POSITION/ BUSINESS HOME /CELL /
EXP. DATE EMAIL
Mike Borno CHAIR N/A (904) 246-9383 Home
223 Ocean Forest Dr. N. Commission Member (904) 607-3256 Cell
Atlantic Beach, FL 32233 Regulaz Voting Member
1 ~` Term exp. 12/01 /08
Glen Fisher Citizen Member (904) 633-6300 (904) 246-9365
2001 Mipaula Court Regular Voting Member FisherG@nfl jaguars.com
Atlantic Beach, FL. 32233 1 ~` Term exp. 3/27/08
VACANT Citizen Member
Regulaz Voting Member
3127/08
Chairperson of Related Boazd BoazdlCommittee Chair Varies Varies
or Committee being addressed Voting Member
No expiration
Staff Liaison for Related Attends meeting to provide Varies Vazies
Boazd or Committee being information to applicants being
addressed interviewed and to the BMRC
members
No expiration
Jim Hanson City Manager (904) 247-5806 jhanson@coab.us
(904) 247-5805
Fax
Donna Bussey City Clerk/Recording Secretary (904) 247-5809 dbussey@coab.us
(904) 247-5846 Fax
All Official Correspondence Should Be Mailed to:
800 Seminole Road
Atlantic Beach, FL 32233
Email: dbussey@coab.us
F.•ICity ClerkiComm., Bds. & CommitteeslBoard Member Review Committee 1-18-OS.doc