Minutes 1-10-08 vMINUTES
Board Member Review Committee Meeting
January 10, 2008
Call to order
The meeting was called to order by Mayor Pro Tem Mike Borno at 5:03 pm. Those in
attendance were Mayor Pro Tem Mike Borno (Chairman), City Manager Jim Hanson, Member
Glen Fisher, Member Casey Quinif, City Clerk Donna Bussey, Planner Erika Hall, and Tree
Conservation Boazd Chair Maureen Shaughnessy.
1. Approval of the minutes of the BMRC meeting of December 3, 2007 and December
4, 2007.
Motion: Approve minutes of the Board Member Review Committee meeting of December
3, 2007 and December 4.2007.
Moved by Hanson, seconded by Quinif
Motion carried unanimoasly
2. Review current members on the Tree Conservation Board whose terms ezpire on
1/31!2008.
A. Maureen Shaughnessy
B. Brea Paul
Mr. Hanson reported there are two upcoming vacancies to the Tree Conservation Boazd. He
explained the eligibility of both members and reported their past attendance. Ms. Shaughnessy
explained her willingness to serve an additional term and realized she would then be termed out
after that reappointment.
Ms. Shaughnessy reported positive comments regazding Brea Paul. Ms. Hall explained that Ms.
Paul wants to be reappointed since she has only served on the Tree Conservation Boazd for one
yeaz and believes there is still more to learn.
3. Discuss the new candidate(s) and the current members that are interested in
reappointment and make a recommendation.
Motion; Recommend reaauointing Maureen Shauahnessy to an additional term on the
Tree Conservation Board.
Moved by Fisher, seconded by Quinif
Motion carried unanimously
The Committee discussed the other current members of the Tree Conservation Boazd.
Minutes of the Board Member Review Committee Meeting on January 10, 2008 Page 1 of 3
Motion: Recommend rean~intine Brea Pahl to an additional term on the Tree
Conservation Board.
Moved by Fisher, seconded by Quinif
Motion carried unanimously
New applicants were not addressed since the committee recommended filling the two upcoming
vacancies with reappointments.
4. Discuss input from City Commission Workshop of December 11, 20117.
Mr. Hanson reported on the major comments and decisions made by the City Commission during
their Workshop on December 11, 200? regazding the Boazd Member Review Committee item on
the agenda as follows: 1) Whether changes needed to be made to the committee membership
and/or roles of the Committee. It was decided that no changes were needed to amend the
Resolution; therefore, this Committee would function as it currently does. 2) Whether score
sheets should be used for all interviews; they request that the Boazd Member Review Committee
make the decision, and 3) Whether there should be an expiration period for the Boazd/Committee
Applications; they request that the Board Member Review committee make a recommendation.
The Committee discussed Comment #2. The consensus was to have the score sheets
available, but not required.
The Committee discussed Comment #3. The consensus was to recommend the applications
expire after two years and to send a letter to applicants after their application expires
notifynng them that their application is no longer active for consideration, and not to
include a new application form to fill out. The Committee believed that if the person is still
truly interested, they should/will come to the city for the application or ask for one.
The Committee also discussed other possible changes to the Boazd/Committee Application
Form. The consensus was to add a note to the form that indicates: If you check more than
one Board or Committee, please rank your interest in each board/committee by order of
priority.
5. Other Business
Member Casey Quinif explained that he has moved out of Atlantic Beach and therefore is no
longer eligible to be on the Committee. It was acknowledged by the Committee that Mr. Quinif
resigned and the Committee thanked him for his service.
Mr. Hanson reported there is now one current vacancy on the Board Member Review Committee
due to Mr. Quinif's resignation. He also reported that Mr. Fisher's term will expire on March
27, 2008 which will result in a second vacancy. Mr. Fisher expressed his willingness to be
reappointed. The committee discussed the possibility of staggering the "citizen member" terms.
Consensus: Recommend extending Glen Fisher's 1~ term by one year to end on March 27,
2009 instead of March 27, 2008 to establish a staggered term between the citizens
membership of the committee.
Minutes of the Board Member Review Committee Meeting on January 10, 2008 Page 2 of 3
Consensus: Seek Commission guidance on how to address the appointment of a new
member to fill Casey Qainif's unezpired term ending March 27, 2008 and reappoint same
member to a second term to ezpire on March Z7, 2010.
Adjournment
There being na other business, the meeting adjourned at 5:44 pm.
~~
Mike Bono
Chairman
Minutes of the Boazd Member Review Committee Meeting on January 10, 2008 Page 3 of 3