Item 4BAGENDA ITEM # 4B
MARCH 24, 2008
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AGENDA ITEM: E911 Contract with Jacksonville
DATE: March 14, 2008
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND: Duval County collects a user fee on all telephone lines in the county
to offset the expenses of providing E911 services. Jacksonville
purchases the E911 emergency equipment for the answering stations
including the three beach cities.
Each year, Jacksonville reimburses the cities of Atlantic Beach,
Neptune Beach, and Jacksonville Beach 30 % of their personnel costs
for Emergency Communication Operators. We have agreed on a
reimbursement of the expenses for emergency communications based
on 30% of the calls attributed to E911. On a quarterly basis, the cities
provide documentation of their emergency communications expenses
including salary, benefits, and training. Jacksonville reimburses 30%
of the costs. The reimbursement is based on the actual expenses
incurred by each city.
Each year, Jacksonville reviews the actual reimbursements to Atlantic
Beach. They typically add 8% to that number for the following year.
If there is a special reason for anticipating reimbursement above the
8%, then Jacksonville will make adjustments accordingly.
BUDGET: This will provide revenue to the City of Atlantic Beach, not to exceed
$94,339 in 2007-08, to reimburse 911 Emergency Communications
expenses in the Department of Public Safety.
RECOMMENDATIONS: Staff recommends the approval of Amendment Number Two to
Interlocal Agreement for the distribution of 9-1-1 funds including the
authorization for the Mayor to sign the paperwork.
ATTACHMENTS: Interlocal Agreement from City of Jacksonville with signature pages
REVIEWED BY CITY MANAGER:
AGENDA Yt'EM NUMBER:
AGENDA ITEM # 4B
. MARCH 24, 2008
Prep~eei by aa~ Retprnto:
Neil W. McAetLur, Jr.
OIDee o[Ce.e~rd Coeaud
u~ west De~wl steed, sdte ~
aadoov®e, Pforli.3220Z
AMENDMENT NUMBER TWO
TO
INTERLOCAL AGREEMENT
THIS AMENDMENT NUMBER TWO TO IINTERLOCAL AGREEMENT (hereinafter
referred to as the "Agreemen") is made and entered into as of this day
of , 2008, by and between THE CITY OF JACKSONVII.LE, FLORIDA, a
consolidated municipaUcounty government, making the General Services District (hereinafter
referred to as "JACKSONYII.,LE'~ and THE CITY OF ATLANTIC BEACH, FLORIDA, a
municipal corporation, with in the General Services District (hereinafter referred to as
"ATLANTIC BBACff') for the purpose of distributing proceeds collected and set aside via the 9-
1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call Takers
for that portion of their time spent answering and handling 9-1-1 calls under the provisions of
Section 365.171, Florida Statutes, as authorized to be imposed by the governing body of Duval
County (hereinafter referred to as the "Project"). The parties to this Agreement are:
WITNESSETH:
WHEREAS, pursuant to City of Jacksonville Resolution 2004-1315-A, the parties have
previously made and ernered into an interlocal agreement with respect to the Project, with a term
commencing October 1, 2004 and ending September 30, 2009 (hereinafter referred to as the
"Agreement"); and
AGENDA ITEM # 4B
MARCH 24, 2008
WHEREAS, the Council of JACKSONVILLE acting as the governing body of Duval
County, Florida has maintained the 9-1-1 User Fee at $.44 per month for the Fiscal Year 2007-
2008 and has authorized the fees collected to be used to fund an Interiocal Agreement wherein
ATLANTIC BEACH will receive its pro rata share to be used for lawful purpose; and
WHEREAS, said Agreement has been amended one (1) time previously by creating
individual agreements with each Beach City; by inserting references to the new fiscal years and by
providing an updated fiscal distribution for ATLANTIC BEACH; and
WBTREAS, said Agreement should be further amended by inserting references to Fiscal
year 2007-2008; and by providing for a Fiscal Year 2007-2008 distribution to ATLANTIC
BEACH, in an amount not-to-exceed $94,339.00; with all other provisions, terms and conditions
of said Agreement remaining unchanged; now therefore
IN CONSIDERATION of the mutual promises and covenants herein contained and for
other good and valuable consideration, the parties agree as follows:
1. The above stated recitals are true and correct and, by this reference are incorporated
herein and are made a part hereof.
2. Section 2, of said Agreement, is amended, in part to provide fora 2007-2008 fiscal year
distribution !o ATLANTIC BEACH, in the amount not-to-exceed $94,339.00 and, as amended,
shall read as follows:
"2. ATLANTIC BEACH shall receive a distribution proportion of the 9-1-1 User Fee
calculated by taking the total Call-Takers actual salary expenditures from ATLANTIC BEACH,
multiplying that amoum by 30% (based on call volume data provided by each PSAP agency) and
adding 30'/o for benefits and training. The Sheriffs Office may also include other factors such as
changes in the 9-1-1 call volume data, percentage and inflationary increases, and thermpaat of
wireless calls on each agency to determine the distnbution amourn. The maximum amount to be
distributed, by JACKSONVILLE, as a result of this calculation for ATLANTIC BEACH for
Piscal Year 2007-2008 is NINETY-FOUR THOUSAND, THItEE HUNDRED THIRTY-NINE
AND 00/1~ DOLLARS ($94,339.00)."
2
AGENDA ITEM # 4B
MARCH 24, 2008
3. Section 6, of said Agreement is amended, in part by providing for a retroactive effective
date for this Amendment commencing October 1, 2007 and, as amended, shall read as follows:
"6. The salary period covered by this agreement shall be retro-active to October 1, 2007, or
the beginning of Fiscal Year 2007-2008. This Agreement shall be in effect from the date it is
recorded in the Official Records of Duval County, until September 30, 2009."
SAVE AND EXCEPT, as expressly amended, in this instrument, the provisions, terms and
conditions of said Agreement shall remain unchangesd and shall continue in full force and effect.
[Remainder of page intentionally left blank. Signature page follows imraediately.J
3
AGENDA ITEM # 4B
MARCH 24, 2008
Il~T WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTFSrT:
sy:
Neill W. McArthur, Jr.
Corporation Secretary
STATE OF FLORIDA )
COUNTY OF DUVAI,)
)ss.
CITY OF dACKSONV~i.T.F
sy:
John Peyton, Mayor
The foregoing inshtunent was aclmowledged before me this day of
2008, by John Peyton and Neill W. McArthur, Jr., the Mayor and Corporation Secretary
respectively, of the City of Jacksom+dle, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable boxJ
Q are persoaially known to me; or
~ produced a current driver''s license as idartification; or
~ prodttcxd as identification
NOTARY PUBLIC
(Sign}
(Print)
My Commission expires:
(NOTARIAL SEAL)
Incompliance with the Ordirxmce Cade of the City of Jacksonville, I do hereby certify that there
is an unexpended, unencumbered and un impounded balance in the appropriation to cover the
foregoing Agreement and that provision has been made for the payment of the monies provided
therein to be paid.
Director of Administration and Finance
Form Approved:
Office of General Counsel
City Contract Number:
4
AGENDA ITEM ~ 4B
MARCH 24, 2008
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By:
Donna Bussey, City Clerk
800 Seminole Road
Atlantic Beach, FL 32233
.STATE OF FLORIDA )
)ss.
COUNTY OF DWAL)
CITY OF ATLANTIC BEACH
By:
John Meserve, Mayor
800 Seminole Road
Atlantic Beach, FL 32233
The foregoing instrument was acknowledged before me this day of ,
2008, by John Meserve and Donna Bussey, the Mayor and the City Clerk respectively, of the City
of Atlantic Beach, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
are personally known to me; or
produced a current
produced
as identification
(Sign)
NOTARY PUBLIC
My Commission expires:
(NOTA.RIAL SEAL)
G:Ktov't OperationsWEII1MWGREEMENTSUnterlocal Agroement with City, Atlantic Beach for 911 OGC Amendment #t.DOC
driver's license as identification; or
(Print)
5