Item 7BAGENDA ITEM # 7B
APRIL 14, 2008
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE NO. 20-08-89 AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2007 AND ENDING SEPTEMBER 30, 2008.
SUBMITTED BY: Nelson Van Liere, Finance Director
DATE: Apri17, 2008
BACKGROUND: The following items are addressed with this Ordinance.
• Replacement of one AC unit for City Hall. $8,248
• Replacement of the handicapped door openers at City Hall. $4,450
• Reimburse the City Clerk's office for $10,540 spent on election workers not budgeted.
• Additional funds for shelving for record retention for the Clerk's office of $2,016.
• Move all. budgeted revenue, expenditures and restricted fund balances of the Building Code
Enforcement program from the General Fund to its own separate enterprise fund per city
auditor recommendations.
• Add salary, benefits and supplies for a project manager to the City Manager's budget and add
one police officer position to the public safety program per the strategic plan
recommendations to improve the Mayport Road Corridor. The total request for this project is
$163,616.
• Increase the Contract services budget for the Fleet Maintenance Division of Public Works to
fund the contract cost of living adjustment approved earlier this yeaz of $7,562.
• To increase the budget for Community Development Block Grant Funds rolled forwazd from
previous unspent appropriations of $18,788.
• Add a new expense item to both the General and Police Pension budgets for DROP
retirement payments. These disbursements were not originally budgeted for as an expense.
The City has now determined that although the funds have not been distributed to the
retirees, the state still considers these payments as expenses to the plan. The total estimate
for both plans is $193,983.
• To reduce the budget for the purchase of the Buckman Trust property that has now been
determined will not happen for a total expense budget of $580,000.
BUDGET: The total net impact on the budget for this ordinance is a reduction
of $189,783.
RECOMMENDATION: Approve Ordinance No. 20-08-89
ATTACHMENTS: Ordinance No. 20-08-89
REVIEWED BY CITY MANA
AGENDA ITEM # 7B
APRIL l4, 2008
ORDINANCE NO. 20-08-89
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time, and
WHEREAS, the City has reviewed various funding of projects and operating expenses and
determined that some adjustments are necessary to continue operations as planned. and
WHEREAS, the City, upon recommendation of its auditors is removing the Building Code
Enforcement operation from the General Fund and creating an enterprise fund to account for the use
of the building permit fees, and
WHEREAS, the City Commission has established the Mayport Road Community
Revitalization .Project as strategically important to the City and has proposed to fund additional
positions and program expenses towards that effort.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMNIISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2007!2008 Final Budget be amended as follows:
GENERAL FUND
Revenues:
Building Permit Fees <$328,710>
Expenses:
General Government
Operating Expenses:
Repair and Maintenance 12,500
Transfer to Building Code Enforcement Fund 184,619
City Manager
Salary and Benefits 55,000
Ordinance No. 20-08-89 Page 1 of 4
AGENDA ITEM # 7B
APRIL 14, 2008
Operating Expenses 13,391
Capital Outlay -Vehicles 25,000
City Clerk
Operating Expenses
Printing and Publishing 10,540
Operating Supplies 2,016
Public Safety -Patrol
Salary and Benefits 30,000
Operating Expenses 3,725
Capital Outlay
Vehicle 35,000
Equipment 1,500
Public Works Fleet Maintenance
Expenses:
Operating Expenses -Contract Services 7,562
Building Department
Salary and Benefits <210,541>
Operating Expenses <57,740>
Total Expenses: $112,572
Change in Fund Balance <$441,282>
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
Revenues:
Grant Proceeds $18,788
Ordinance No. 20-08-89 Page 2 of 4
AGENDA ITEM # 7B
APRIL i4, 2008
Expenses:
Capital Improvements
POLICE PENSION FUND
Expenses:
Pension Benefits -Drop Pay
Fund Balance:
GENERAL EMPLOYEE PENSION FUND
Expenses:
Pension Benefits -Drop Pay
Fund Balance:
CONVENTION DEVELOPMENT TAX FUND
Expenses:
Land Purchase
Fund Balance
HALF CENT SALES TAX FUND
Expenses:
Land Purchase
Fund Balance
Ordinance No. 20-08.89
Page 3 of 4
$18,788
$106,732
<$106,73?a
$87,251
<$87,251>
<$245,000>
245,000
<$335,000>
335,000
BUILDING CODE ENFORCEMENT FUND
Revenues:
Transfer In from General Fund
Building Permit Fees
Expenses:
Salary and Benefits
Operating -Various
Fund Balance:
2. This ordinance stall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of , 2008.
AGENDA ITEM # 7B
APRIL 14, 2008
$184,619
328,710
$210,541
57,740
245,048
Passed by the City Commission on second and final reading this day of , 2008.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bussey, CMC
City Clerk
Ordinance No. ZO-08-89 Page 4 of 4