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CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE
CITY OF ATLANTIC BEACH
Meeting Minutes
Tuesday, Apri122, 2008
Adele Grage Cultural Center
7:00 P.M.
Present: Present: Laurie Melancon, chair, Chris Garrard Avery Go2lz, Jolyn Johnson, John Longbottom, Ingrid McCawley,
Lynn Roskein, ,Tim Johnson (city liaison), Karen Kempf (recording, Absent: Mark Howard, Lori Gagnon, Hiatt Woods
1. Chair Melancon called the meeting to order at 7:00.
2. Cris Garrard & Lynne Roskein, new committee members were introduced.
3. Ingrid moved that the meeting minutes from Feb. 26, 2008 be approved. Jolyn seconded the motion and
the minutes were unanimously approved by the committee.
4. Grant Request Presentations for 2008-09 budget consideration.
a. Juliann Gaus-Graeser presented information regarding the Atlantic Beach Elementary
Enrichment Program. Juliann gave an update on the 3 fall, winter and spring programs supported
by the 2007-08 budget allocation from the City of Atlantic Beach. The program is operated by
one full-time employee and volunteers. The program is not financially funded by the Duval
County School Board. The programs serve 388 students and they offer 10% scholarships. Juliann
asked that the City once again fund the program at $16,500.
5. Kristin Archon, Asst. Principal. Mayport Middle School presented information about two new programs
at Mayport Middle School: a Drama production for St Judes Foundation and support for an art club to be
held before and after school. Kristin requested $14,000 to support these two programs with supplies and
production costs. The programs will be run by two qualified drama and art teachers and volunteer. The
grant request would help support Mayport Middle School's effort to become a magnet and feeder school
for Fletcher in the dramatic arts.
6. Ongoing Business
a. Events and Updates
i. Arts in the Park - Jolyn reported to the committee that over 60 artists would be at the
event due to `call to artists' in a number of publications and website information. She
informed the committee that display ads would be in the three newspapers, tee shirts for
sale and for volunteers were ordered. Box lunches will be provided to artists from Beach
requested Teen Council support with volunteers for the pazks event as well as support
from the advisory committee. Layout map of vendors in the park was reviewed by the
committee. Jolyn asked for a Friday meeting with Lynn and M~tr>~tO r~reev~iew the best
placement of tents and canopies. Tee shirts with Mark's park imageTiave been ordered.
Songwriters' Concert -John reported that 8 songwriters were bumped on the previous
Sunday night at Songwriters' Concert. Acoustic Nights had 118 people at the outdoor
event.
ii. Teen Council -Avery & Hiatt reported that they are planning a day at the beach for the
end of the year. Teen Council will help with water sales at the Arts in the Park.
7. New business -Budget 2008-09
a. The Committee reviewed last yeaz's budget. Tim asked them to take into consideration that the
city is under budgetary constraints again this year but the Committee should include all programs
and events that they consider to be important to the Atlantic Beach community. The Committee
reviewed the previous years' events and finalized a proposed budget for 2008-09. Jolyn moved
that the Committee accept the following proposed budget. Ingrid seconded the motion and the
proposed budget was approved unanimously.
Programs Proposed Bu et 2008-09
Programs @ AB Elementary $16,500
Programs @ Mayport Middle $14,000
Beaches Resource Ctr. $2,000
Acoustic & Songwriter $5,800
Teen Council Events $3,000
Holiday Sing-a-Long $500
Bike Tour $600
Discretionary $2,000
Dial-a-Ride $1,500
Working Warrior $3,000
Advertising & Mailing $3,000
Arts in the Park $4,000
Marshfest 2009 $2,700
Beaches Fine Arts $3,000
Totals $61,600
8. W' no other genda items or discussion, the chair adjourned the meeting at 8:3 .
Laurie Melancon Chair 5 ~2~ (j
` Date
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