Item 4AAGENDA ITEM # 4A
JULY 14, 2008
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract -Electrical Motor and Pump Repairs
Bid No. 0607-12
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: June 17, 2008
BACKGROUND: On June 27, 2007, bids were opened for the City annual contract for Electrical
Motor and Pump Repairs. The low bidder was Industrial Equipment Service and Repair, Inc. They
successfully met all bid requirements.
This work requires specialized skill, experience and equipment. Industrial Equipment's personnel
have the required background, knowledge, experience and equipment. The fees charged by Industrial
Equipment for labor and materials have been very reasonable and competitive.
City has spoken to Industrial Equipment Service and Repair, Inc. regarding an extension of their
current contract for one year at the current rates and they have agreed. As per Bid No. 0607-12: "The
City reserves the right to renew the contract for two additional one-year periods pending a mutual
agreement between the City and the vendor, and a review of the contract performance by vendor for
the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water
and Sewer Funds in the amount of approximately $90,000 under account numbers 400-5502-533-
3400, 410-5506-535-3400 and 410-5508-535-3400.
RECOMMENDATION: Extend the annual contract for electrical motor and pump repairs for one
additional year to Industrial Equipment Service and Repair, Inc. at the current contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Industrial Equipment Service
and Repair, Inc.
REVIEWED BY CITY MANAGER:
08/17/2008 13:a~1 FA.ri
f
AGENDA ITEM # 4A
JULY 14, 2008
CTI'Y OFATI,Ak~`rIC BEACII
DEPART!VIENT OF PUSLlC WORKS
! =U6 SAIDPII>ER GANI;
ATLANTIC BEACH, FLORIDA 32233-.1313
'rELEPHOPiE: (g0~4) .7.47.5833
FAX: (904}247-5843
SURCOMt 852-$$;14
www.CO@b.u5
June 17.264$
FAX: 880-U40U
Mr. Morgan lialt-nclc
Industrial )quipment Service and Repair, Inc.
6690-i Columbia lark i)rive
3acksonvillc. FL 3228
RI:: F,xremic~n of I3id No. 0607-12
1?ear Mr. I [amrick:
As you arc award, tltc anaua3 contract with tl~e City of Atlantic Bead for electrical motor
and pump repairs expires July 14, 2008. We would Dike to extend the coairact for another
year at the current prices, if this is acceptable to your company. If acceptabic, pl~,tic; si~1
below and teiurn to one by June 25, 20Q$ so 1 can prepare a s[afFreport for the City
Commission.
VJc look forward to recotnmcnding that we continue our contract with your eompatty_
Sincerely, ~~~~
rte..-
I7onna ICaluz~iak
Utility T.liredor
LNDUSTRIAL EQUIPi4LEN?' SERVICE AND REPAIR, INC. AGREES TU
EXTEND 7HE CONTRACT VkITII THE CITY OF ATLANTIC REACH AT THE
PRICTaS SU~'viITTEI) IN $ID NO.0607-22 FOR AN AbIIiTIOIYAL YEAR
BEGINNING JtlLY' I5, 2011$,
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- o annrlck,l'resident L)aie