Item 4AAGENDA ITEM # 4A
AUGUST 25, 2008
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AGENDA ITEM # 4A
AUGUST 25, 2008
City of Atlantic Beach, FI.
Utility Sales Report
July 2008 July 2007
Gallons Actual Revenue Gallons Actual Revenue
Water Sales Accounts 0000 Revenue Per ~,ooo gi Accounts 0000 Revenue Per 1,000 gi
Atlantic Beach 5,631 50,102 $141,450 $2.82 5,618 48,722 $122,981 $2.52
Buccaneer 2,490 21,047 $67,070 $3.19 2,455 23,820 $73,037 $3.07
Total Water Sales 8,121 71 149 5208,520 $2.93 8,073 72,542 $196,018 62.70
Gallons Gallons
Water Plant Production 0000 0000
Atlantic Beach 57,475 62,067
Buccaneer 19,131 21, 836
Total Production 76,606 ~ 83,903
Total Water Billed 71,149 72,542
Water Loss for month: 5,457 11,361
Percentage Lobs 7.12% 13.54%
Total 12 mo. Avg. Loss 12.83% 11.57%
Gallons Actual Revenue Gallons Actual Revenue
Sealer Sales Accounts 0000 Revenue Per 1,000 gi Accounts 0000 Revenue Per 1,000 gi
Atlantic Beach 5,131 37,537 $190,965 $5.09 5,070 37,857 $168,695 $4.46
Buccaneer 2,366 19,977 $131,382 $6.58 2,470 24,170 $131,676 $5.45
Total Sewer Sales 7,497 57,514 $322,347 5.60 7,540 62,027 $300,371 54.84
Gallons Actual Revenue Gallons Actual Revenue
Sewer Treatment 0000 Revenue Per 1,000 gi 0000 Revenue Per 1,000 gi
Atlantic Beach 40.895 $190,965 $4.67 48.998 $168,695 $3.44
Buccaneer 21.308 $131,382 $6.17 27.962 $131,676 $4.71
Total Sewer Treated 62.203 5322,347 55.18 76.960 5300,371 53.90
City of Atlantic Beach AAUGUST25,2oo8A
FINANCIAL REPORT
JULY 2008
Cash Balances
Prior Current Dollar
Fund(s) 06/30/08 07/31/08 Change
General $6,587,403 $6,214,842 ($372,561)
Tree Replacement 28,901 28,901 0
Convention Development Tax 231,696 238,002 6,306
Local Option Gas Tax 391,284 183,174 (208,110)
Better Jax 1/2 Cent Sales Tax 1,066,135 1,026,233 (39,902)
Police Training, Forfeit, etc. 61,573 58,988 (2,585)
Grants (10,291) (10,291) 0
Debt Service 59,891 65,688 5,797
Capital Projects 249,307 277,156 27,849
Utility 3,760,256 3,582,987 (177,269)
Sanitation 566,026 466,294 (99,732)
Building Code Enforcement 114,455 125,080 10,625
Storm Water 2,534,435 2,492,556 (41,879)
Pension -Police 19,550 8,985 (10,565)
Pension -General 12,112 30,364 18,252
Total $15,672,733 $14,788,959 ($883,774)
Total Restricted Cash $6,893,367
Total Unrestricted Cash $7,895,592
Cash and Investments
Prior
Account
06/30/08
Bank of America -Depository
SBA
Banc of America Securities LLC
Cash on Hand
Subtotal
$3,010,296
1, 340
12,658,547
2,550
15,672,733
Current Dollar Rate of
07/31/08 Change Return
$2,107,038 ($903,258) 1.93
1,381 41 2.44
12,677,990 19,443 1.83
2,550 0 -
14,788,959 (883,774)
Police Pension Investments 5,508,178 5,452,413 (55,765)
General Pension Investments 8,755,400 8,664,282 (91,118)
Subtotal 14,263,578 14,116,695 (146,883)
Total $29,936,311 $28,905,654 ($1,030,657)
(3.70) (1)
(3.40) (1)
(1) FYTD rate of return through 03/31/08
City of Atlantic Beach
FINANCIAL REPORT
JULY 2008
Revenues
AGENDA ITEM # 4A
AUGUST 25, 2008
Annual I YTD - 83% YTD Dollar Percent
Fund / (Footnote) Estimate of Estimate Actual Variance Variance
General (1) $11,007,888 $9,169,571 $9,569,334 $399,763 4.36%
Tree Replacement 0 0 19,188 19,188 100.00%
Convention Development Tax 90,500 75,387 35,087 (40,300) -53.46%
Local Option Gas Tax 537,196 447,484 429,341 (18,143) -4.05%
Better Jax 1/2 Ct Sales Tax 831,885 692,960 598,989 (93,971) -13.56%
Police Training, Forfeit, etc. 47,530 39,594 33,556 (6,038) -15.25%
Grants 290,478 241,968 109,333 (132,635) -54.82%
Debt Service 70,966 59,115 58,111 (1,004) -1.70%
Capital Projects 330,000 274,890 277,156 2,266 0.82%
Utility (2) 9,585,150 7,984,430 5,553,179 (2,431,251) -30.45%
Sanitation 1,762,230 1,467,938 1,505,964 38,026 2.5.9%
Building Code Enforcement 513,329 427,603 325,638 (101,965) -23.85%
Storm Water (3) 3,162,675 2,634,508 2,024,366 (610,142) -23.16%
Pension -Police (4) 745,841 621,286 (106,590) (727,876) -117.16%
Pension -General (4) 1,244,005 1,036,256 3,817 1,032,439 -99.63%
Total $30,219,673 $25,172,990 $20,436,469 ($4,736,521)
Analysis of Major Variances
(1) The $399,763 positive variance in the General Fund resulted from having received
100% of the budgeted property taxes. Typically the majority of these taxes are received
from the City of Jacksonville in December & January.
(2) The $2,431,251 negative variance in the Utility Funds resulted from not having received
$768,026 budgeted for the St. John's River Water Management District grant, $1,166,200
for bonds that were to be issued in fiscal year 2008 & a variance of $477,674 from
decreased sales.
(3) The $610,142 negative variance in the Storm Water Fund resulted from having received
$400,000 of the $1,200,000 budgeted for the Hopkins Creek Project
(4) The $727,876 negative variance in the Police Employee Pension Fund & the
$1,032,439 negative variance in the General Employee Pension Fund resulted from
changes in market values of the investments.
City of Atlantic Beach
FINANCIAL REPORT
JULY 2008
AGENDA ITEM # 4A
AUGUST 25, 2008
Expenses
Annual YTD - 83% YTD Dollar Percent
Department / (Footnote) Estimate of Estimate Actual Variance Variance
Governing Body
City Administration
General Government
Planning and Building
Public Safety (1)
Parks and Recreation
Public Works (2)
Public Utilities (3)
Building Code Enforcement
Pension -Police
Pension -General
Total
$47,760 $39,784 $38,559 $1,225 3.08%
2,282,915 1,901,669 1,661,395 240,274 12.63%
1,220,481 1,016,661 964,742 51,919 5.11%
235,024 195,775 151,076 44,699 22.83%
5,561,417 4,632,660 3,794,666 837,994 18.09%
354,092 294,959 317,455 (22,496) -7.63%
9,372,299 7,807,126 6,233,960 1,573,166 20.15%
10,102,092 8,415,043 6,128,576 2,286,467 27.17%
268,281 223,478 200,621 22,857 10.23%
437,323 364,290 354,711 9,579 2.63%
459,094 382,425 376,656 5,769 1.51%
$30,340,778 $25,273,870 $20,222,417 $5,051,453
Annual YTD - 83% YTD Dollar Percent
Resource Allocation Estimate of Estimate Actual Variance Variance
Personal Services (1) & (4) $8,525,966 $7,102,131 $6,578,512 $523,619
Operating Expenses (1) & (2) 10,270,154 8,555,039 7,747,382 807,657
Capital Outlay (1), (2) & (3) 7,376,940 6,144,991 2,143,956 4,001,035
Debt Service (5) 1,683,825 1,402,626 1,682,655 (280,029)
Transfers 2,483,893 2,069,083 2,069 912 (829)
Total $30,340,778 $25,273,870 $20,222,417 $5,051,453
Analysis of Major Variances
(1) The positive variance in the Public Safety departments resulted from: only 3 of 4
quarterly payments being made on the City of Jacksonville fire services contract, no
expenditures in the related grant funds, 3 vacancies in the Patrol division,lifeguard
services being seasonal, not having completed union negotiations with the police officers
and not having begun various projects funded from this source -see the Project Activity
Schedule.
(2) The positive variance in the Public Works departments resulted from only 9 of 10
monthly payments being made on the Waste Services of Florida, Inc. and First Vehicle
contracts and limited activity on various projects funded from this source -see the Project
Activity Schedule.
(3) The positive variance in the Public Utilities departments resulted from limited activity on
various projects funded from this source -see the Project Activity Schedule.
(4) The positive variance in the Personal Services resulted from vacant positions that have
not been filled, not having completed union negotiations with the police officers &
approximately $200,000 of payroll expense related to July being expensed on August 1,
2008.
7.37%
9.44%
65.11%
-19.96%
-0.04%
(5) The negative variance in the Debt Service Category resulted from the October
payment of principal and interest on the Utility Revenue Bonds.
City of Atlantic Beach
FINANCIAL REPORT
JULY 2008
Project Activity -Current Year Activity Only
AGENDA ITEM # 4A
AUGUST 25, 2008
Project YTD YTD YTD
Project Name Number Budget Actual Balance Status
Public Safety
Police Building Design PS0504 330,000 0 330,000
Police Building Remodelling PS0504 27,733 27,733 0 C
Subtotal 357,733 27,733 330,000
Public Utilities:
Shangri La Sewer Improvements PU0704 49,399 49,399 0 C
TMDL Engineering WWTP 1 PU0706 510,000 113,447 396,553 E
SCADA Improvements PU0801 30,000 2,926 27,074 I
Collection System Inspection & Rehabilitation PU0802 829,000 282,741 546,259 I
Hydroscreens PU0803 10,588 10,588 0 C
Taper Bottom of Equipment Tanks PU0804 22,593 22,593 0 C
Reclaimed Water Plant Construction PU0805 1,800,000 0 1,800,000 E
Subtotal 3,251,580 481,694 2,769,886
Public Works:
Shelter at Donner Community Center PM0802 22,500 0 22,500 I
Lights at Veteran's Park PM0803 13,000 12,260 740 C
Public Art Turtle Statue PM0805 73,307 0 73,307 R
Jordan Park -Irrigation & Sod PM0807 12,000 11,282 718 C
Hopkins Creek Retention PW0309 1,478,372 907,370 571,002 I
Mayport Road Medians PW0401 400,000 5,007 394,993 I
Storage Bins for Limerock PW0701 26,272 26,272 0 C
Sidewalk & Curb Replacement PW0705 2,819 2,819 0 C
Ocean Boulevard Between 14th & 15th Street PW0708 271,965 271,965 0 C
Royal Palms Valley Gutter PW0801 20,000 0 20,000
Pedestrian Paths Extensions PW0802 100,000 0 100,000 R
Sidewalk at George & Edgar Street PW0803 30,000 0 30,000
Sidewalk at Ardella &Mayport Road PW0804 25,000 0 25,000
Contingency for Sidewalks PW0805 26,978 0 26,978
Sidewalk & Curb Replacement PW0806 30,000 29,158 842 I
Ardella Road Drainage Project PW0807 75,000 0 75,000 E
Royal Palms Design PW0808 400,000 0 400,000 R
Subtotal 3,007,213 1,266,133 1,741,080
Total $6,616,526 $1,775,560 $4,840,966
Status Key
B -Bid Awarded E -Design Phase
C -Project Completed I -Project In-progress
D -Design Completed R - Re-budget Next Fiscal Year
AGENDA ITEM # 4A
AUGUST 25, 2008
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AGENDA ITEM # 4A
AUGUST 25, 2008
Atlantic Beach
Department of Public Safety
Semi Annual Report 2008
Highlights
The Public Safety Department, along with all City Departments, has prioritized its efforts
towards the Mayport Corridor Improvement Plan. The department has been represented
at all the community meetings to receive feedback from the citizens and to demonstrate
our commitment to this initiative.
The Police Department received approval for an additional officer to assist in our efforts.
There will be 2 Police Officers making up a Community Oriented Policing unit assigned
to the Mayport Corridor, full-time. These positions will be staffed by mid August.
The Atlantic Beach Police Department continues to have an exceptional emergency
response time. The average for the l5c half of 2008 is 2 minutes 24 seconds.
Crime
Crime is on a downward trend. Comparing to 2007, the city has a 16% decrease in Part I
crimes. The amount of stolen property is down over 24% and the recovery rate is up
12.74%.
In 2007, Atlantic Beach has the highest clearance rate of any police department in the
county and was higher than the state average. In other words, percentage wise, we solve
more case and make more arrests. During the first half of 2008, the clearance rate was
23.4%.
Location AB NB JB Jax Florida
Clearance 29.0% 18.4% 16.9% 18.0% 22.7
Rate 2007
Clearance 16.4% 19.3% 17.0% 16.8% 22.0
Rate 2006
2007 was a near record year for total number of arrests. That trend continues in 2008 with
a 10.9% increase over 2007. The arrests continue to increase even though there was a
16% decrease in crime for the same period.
AGENDA TTEM # 4A
AUGUST 25, 2008
Productivity
The department continues to experience an increase in calls for service. While there was
a decrease from 2007, there was an overall increase of 14% from 2006. Traffic citations
were down slightly (4%) from 2007. Recovery of stolen property is over 39%, which is
an increase of over 12% from 2007 and is significantly above the state average of 27%.
The Crime Suppression Unit (CSU) continues to be very productive with 116 arrests in
the first half of the year. They are aggressively conducting alcohol compliance checks
and have charged fifteen individuals with violations during this reporting period.
Prostitution arrests while up from 2007 have decreased from 2006 and are indicative of
the success of past enforcement campaigns resulting in less illegal activity.
Both Animal Control and Code Enforcement reported increases in activity from the prior
year. Code Enforcement has had a slight increase in calls and more violations have been
observed. Animal Control has experienced an increase in most reported categories and
has had a 60% increase the number of citations issued.
Personnel
Currently the Police Department has 2 vacancies for police officers. Recruitment efforts
have been aggressive, however the challenge in selecting qualified applicants from a
shrinking pool of candidates has been extremely difficult. The department has not been
fully staffed at any point during this year or at any point in 2007. Recruitment efforts
have been dramatically expanded to attract out town/state applicants interested in
relocating. Three out-of--state applicants have been successfully hired and are currently
in the Field Training Program.
The Property and Evidence position has been vacant for a number of months while a
suitable replacement was being sought. Due to the sensitive nature of the assignment,
thorough background checks have to be completed on the applicants who passed initial
testing and were deemed qualified. The position is currently being re-advertised.
There is one position open in Communications due to the retirement of a 20-year
employee. The position has been advertised and the selection process is ongoing.
Training
Succession planning was identified last year as a top priority for the department. There
are several imminent retirements, which will occur over the next 6 months to 1 year,
resulting in a loss of more than 150 years of experience with the city. The need for future
supervisors and leaders in the department is absolutely clear. Within a 12-month period,
employees have attended or are scheduled to attend over 600 hours of
management/leadership training.
AGENDA ITEM # 4A
AUGUST 25, 2008
The Department is deeply committed to providing quality training to all its employees. In
the first half of 2008, employees attended over 1,300 hours of job related training.
Employees attended training in the following topics.
• Leadership/Supervision (300+ hours)
• Internal Affairs Investigations
• PedestrianBicycle Accident Investigation
• DUI Enforcement
• Field Sobriety Testing Instruction
• Field Training Officer
• Narcotics Training
• Crime Scene Processing
• Interview Techniques
Advanced training keeps employees current and on the cutting edge of Public Safety
techniques, trends and strategies. The Department believes a better trained employee
results in the delivery of a higher quality of service. The above list does not include
classes taken by the employees who are enrolled in various degree programs.
AGENDA ITEM # 4A
AUGUST 25, 2008
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