Item 4BAGENDA ITEM # 4B
AUGUST 25, 2008
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Electrical Troubleshooting, Repair and Installation Annual Contract
Bid No. 0506-15
SUBMITTED BY: Donna Kaluzniak, Utility Direc r "
DATE: August 12, 2008
BACKGROUND: On July 12, 2006, bids were opened for the City annual contract for Electrical
Troubleshooting and Repairs. The low bidder was Brooks & Limbaugh Electric Co., Inc. (Brooks &
Limbaugh). They successfully met all bid requirements.
Brooks & Limbaugh has performed electrical troubleshooting and repair work for the City since 1983.
This work requires specialized skill, experience and equipment. Brooks & Limbaugh's personnel have
the required background, knowledge, experience and equipment. The fees charged by Brooks &
Limbaugh for labor and materials have been very reasonable and competitive.
City has spoken to Brooks & Limbaugh regarding an extension of their current contract for one yeaz at
the current rates and they have agreed. As per Bid No. 0506-15: "The City reserves the right to renew
the contract for two additional one-year periods pending a mutual agreement between the City and the
vendor, and a review of the contract performance by vendor for the previous yeaz."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water and
Sewer Funds in the amount of approximately $100,000 under account numbers 400-5502-533-3400,
410-5506-535-3400, and 410-5508-535-3400.
RECOMMENDATION: Extend the Electrical Troubleshooting and Repair contract for one
additional year to Brooks & Limbaugh Electric Co., Inc. at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Brooks-Limbaugh.
REVIEWED BY CITY MANAG
AGENDA ITEM # 4B
AUGUST 25, 2008
CTI'I' +pF ATLANTIC:' BEACH
DEPARTMEN"C OP PUBt.IC WORKS
1200 SANDPiPEtt LANE
ATLANTIC BEACH, FLORIDA 32233-43 1 8
TELEPHONE: (904) 247-5834
FAX: Y'~04) Z47-..#843
SUNCOMc 852-5834
www,icoat~:us
August 1 t 200$ IAX: 249-U703
Mr. Alex Limbaugh
Brooks Limbaugh Electrical Company
RE: ExtensionofBid No. 0506-i5
Dear Iv1r,, Limbaugh: -
As you are aware,. the annual contract vwith the=City of Atlantic Beach for Electrical
Troubleshooting, Repair and Installation expires 8/31I0$~ We would like to extend the
contract for another year at the current prices, if this is acceptable to your company.
if acceptable, please sign belowr and return to me August 14 2008, so l canprepare a-
staffreport i'or the. City Commission..
We look forward to recommending that we continue our contract r~ith your company.
Sincerely,
nna Kaluzniak
Utility Director
BROOKS L[MBAUGH ELECTRICAL CO. AGREES TU EXTEND THE
CONTRACT WITH THE CITY Q)F ATLANTIC BF,ACH AT THE PRICES
SUBMITTED IN BID NO.OS06-15 F4R AN ADDITIC)NAL YEAR EFFEC'T'IVE
GUST , 0$.
~-'~ ~~~~
Alex Lim Date