Item 7AAGENDA ITEM # 7A
SEPTEMBER 8, 2008
CITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Public Hearings on adopting a Tentative Millage Rate and adopting
Ordinance #20-08-91 establishing the Operating Budget for fiscal year
2008/2009.
SUBMITTED BY: Nelson Van Liere, Finance Director
DATE: September 1, 2008
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere to a strict process per state law. Please find attached an outline for
the public hearings to be held on September 8~', 2008 in the Commission Chambers at 6:OOpm
as was noticed to all property owners by the Duval County Property Appraiser's Office. The
format is the same as in previous years and is to be read into the record as presented in order to
assure compliance with the TRIM laws (s.200.065, F.S.).
Prior to these hearings, the City Manager presented a Proposed Operating Budget and held four
workshops to review and make adjustments with the City Commission's guidance. The
Proposed Operating Budget is funded using the millage rate of 3.1317 mills. This is the rolled
back-rate.
There will be a second public hearing for the final adoption of the millage by resolution and a
second public hearing for the final adoption of the Operating Budget, Ordinance #20-08-91, on
September 22"d, 2008.
RECOMMENDATION:
1.) Hold two public hearings as described in the attached outline to approve both
the Tentative Millage Rate of 3.1317 mills and the Operating Budget Ordinance
#20-08-91 with total expenditures of $29,057,928 in that order by separate vote.
2.) Set the Time and Date of the Second Public Hearing at September 22, 2008 at
6:OOpm. In the Commission Chambers of City Hall
ATTACHMENTS: Agenda for Public Hearings
Ordinance # 20-08-91
Budget Summary of all Funds
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 7A
SEPTEMBER 8, 2008
ADOPTION OF A TENTATIVE MILEAGE AND OPERATING BUDGET FOR
FISCAL YEAR 200$/2009
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
The Millage Rate is 2.9974
The Tentative Millage Rate is 3.1317
The Roll-Back Rate is 3.1317
The Tentative Millage Rate is the Roll-Back Rate
The purpose for adopting the rolled back millage rate is to maintain a level of ad
valorem tax revenue sufficient to maintain adequate funding for the existing
level of services at anticipated increased cost and to continue to maintain the
City's infrastructure.
Motion to adopt a Tentative Millage Rate for operating purposes of 3.1317
Open Public Hearing
Close Public Hearing and Vote
Second item to be considered:
Ordinance #20-08-91 establishing the Operating Budget for fiscal year 2008/2009 of
$29,057,928
Motion to adopt Ordinance #20-08-91 establishing the Operating Budget for fiscal year
2008/2009
Open a Public Hearing
Close Public Hearing and Vote
AGENDA ITEM # 7A
SEPTEMBER 8, 2008
ORDINANCE N0.20-08-91
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30,
2009.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 8,
2008, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2008
and ending September 30, 2009 in the amount of $29,057,928.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
The fiscal Year 2008/2009 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of September 2008.
Passed by the City Commission on second and final reading this day of September
2008.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
AGENDA ITEM l1 7A
SEPTEMBER 8, 2008
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 25,274,211 26,959,398 29,683,208 28,467,931 (1,215,277)
Revenues
General Fund 10,485,321 10,665,729 10,673,148 10,856,754 183,606
Special Revenue Funds 1,754,850 1,709,853 1,468,949 1,501,914 32,965
Debt Service Fund 72,669 73,759 69,566 69,500 (66)
Capital Project Fund 0 0 333,000 335,000 2,000
Enterprise Funds 8,799,935 9,485,776 11,744,393 13,061,075 1,316,682
Trust and Agency Funds 2,117,320 2,980,968 1,509,846 2,132,708 622,862
Total Revenues 23,230,095 24,916,085 25,798,802 27,956,951 2,158,049
Other Financing Sources 91,111 952,675 0 0 0
Total Resources 48,595,417 52,828,158 55,482,110 56,424,882 942,772
Expenditures
General Fund 9,594,009 10,692,435 10,766,585 12,091,080 1,324,495
Special Revenue Funds 1,675,362 1,329,069 2,425,816 1,447,762 (978,054)
Debt Service Fund 71,505 72,482 70,966 71,355 389
Capital Project Fund 0 0 0 660,000 660,000
Enterprise Funds 9,237,098 10,141,428 12,854,544 13,851,537 996,993
Trust and Agency Funds 782,479 881,520 896,268 936,194 39,926
DIVISION TOTALS 21,360,453 23,116,934 27,014,179 29,057,928 2,043,749
Other Financing Uses 275,566 28,016 0 0 0
Cash Reserves 26,959,398 29,683,208 28,467,931 27,366,954 (1,100,977)
Total Expenses and Cash 48,595,417 52,828,158 55,482,110 56,424,882 942,772
Resource Allocation
Personal Services 8,371,588 9,086,164 9,312,929 9,885,070 572,141
Operating Expenses 8,391,538 8,406,218 9,169,237 9,113,155 (56,082)
CapitalOutiay 2,042,419 2,605,940 4,364,315 5,764,196 1,399,881
Debt Service 1,765,831 1,675,553 1,683,805 1,681,207 (2,598)
Transfers 789,077 1,343,059 2,483,893 2,614,300 130,407
Total 21,360,453 23,116,934 27,014,179 29,057,928 2,043,749