Item 6A/7AAGENDA ITEM # 6A/7A
SEPTEMBER 22, 2008
CITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Public Hearings on adopting the Millage Rate by Resolution #08-11 and
adopting Ordinance #20-08-91 establishing the Operating Budget for
fiscal year 2008/2009.
SUBMITTED BY: Nelson Van Liere, Finance Director
DATE: September 11, 2008
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere to a strict process per state law. Please find attached an outline for
the public hearings to be held on September 22°d, 2008 in the Commission Chambers at 6:00
pm as was published in our local newspaper. The format is the same as last year and is to be
read into the record as presented in order to assure compliance with the TRIM laws (s.200.065,
F.S.).
Prior to these hearings, the City Manager presented a Proposed Operating Budget and held four
workshops to review and make adjustments with the City Commission's guidance. The
Proposed Operating Budget as amended is funded using the millage rate of 2.9974 mills. This
represents a 4.29% decrease over the rolled back-rate of 3.1317 mills.
On September 08, 2008 The City Commission approved the recommended tentative millage
rate of 2.9974 mills and the Operating Budget Ordinance #20-08-91 with total expenditures of
$29,025,143.
RECOMMENDATION:
Hold two public hearings as described in the attached outline to approve both
Resolution #08-11 for the Millage Rate of 2.9974 mills and the Operating
Budget Ordinance #20-08-91 with total expenditures of $29,025,143 in that
order by separate vote.
ATTACHMENTS: Agenda for Public Hearings
Resolution #08-11
Ordinance # 20-08-91
Budget Summary of all Funds
REVIEWED BY CITY MANAG
AGENDA ITEM # 6A/7A
SEPTEMBER 22, 2008
ADOPTION OF MILEAGE AND OPERATING BUDGET FOR FISCAL YEAR
2008/2009
First item to be considered:
Adoption of Millage Rate, Resolution #08-11
State the following:
The Tentative Millage Rate is 2.9974
The Roll-Back Rate is
3.1317
The Tentative Millage is -4.29% higher than the Roll-Back Rate
The purpose for adopting the millage rate of 2.9974 is to maintain a level of ad
valorem tax revenue sufficient to maintain adequate funding for the budgeted
level of services at anticipated increased cost and to continue to maintain the
City's infrastructure.
Motion to adopt a Millage Rate for operating purposes of 2.9974
Open Public Hearing
Close Public Hearing and Vote on Resolution #08-11
Second item to be considered:
The Ordinance #20-08-91 establishing the Operating Budget for fiscal year 2008/2009
of $29,025,143.
Motion to adopt Ordinance #20-08-91 establishing the Operating Budget for fiscal year
2008/2009.
Open a Public Hearing
Close Public Hearing and Vote
AGENDA ITEM # 6A/7A
SEPTEMBER 22, 2008
RESOLUTION N0.08-11
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA LEVYING THE AD VALOREM PROPERTY TAX
MILEAGE RATE FOR MUNICIPAL PURPOSES ON ALL
TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2008 AND ENDING
SEPTEMBER 30, 2009; STATING THE PERCENTAGE BY
WHICH THE MILEAGE TO BE LEVIED EXCEEDS THE
ROLLED-BACK RATE; AND, PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Florida law requires the City Commission of the City of Atlantic Beach, Florida,
to pass a resolution levying the millage rate for ad valorem property taxes for municipal purposes on
all taxable property within the city limits of the City of Atlantic Beach, Florida, for the fiscal year
beginning October 1, 2008 and ending September 30, 2009; and
WHEREAS, Florida law requires said resolution to state the millage rate to be levied, and
also, to state the percentage by which the millage rate to be levied exceeds the rolled-back rate as
computed pursuant to Florida law; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, has duly considered
the budgetary requirements of the City; has adopted a tentative budget for the fiscal year beginning
October 1,2008 and ending September 30, 2009, based on a millage rate of 2.9974 mills on the taxable
property within the City; and has acted in accordance with the terms, provisions, and procedures
contained in section 200.065, Florida Statutes;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, Florida, that
1. The ad valorem property tax millage rate for municipal purposes to be levied on the
taxable property within the city limits of the City of Atlantic Beach, Florida, during the fiscal year
beginning Octoberl, 2008 and ending September 30, 2009, is hereby set at the rate of 2.9974 mills.
2. The percentage by which this millage rate to be levied exceeds the rolled-back rate of
3.1317 is - 4.29%.
3. This resolution shall take effect immediately upon its passage and adoption by the City
Commission of the City of Atlantic Beach, Florida.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach, Florida
on the 22nd day of September 2008.
John S. Meserve
Mayor /Presiding Officer
AGENDA ITEM # 6Al7A
SEPTEMBER 22, 2008
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
AGENDA ITEM # 6A/7A
SEPTEMBER 22, 2008
ORDINANCE N0.20-08-91
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30,
2009.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 8,
2008, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2008
and ending September 30, 2009 in the amount of $29,025,143.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
The fiscal Year 2008/2009 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of September 2008.
Passed by the City Commission on second and final reading this day of September
2008.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
AGENDA ITEM # 6A/7A
SEPTEMBER 22, 2008
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 25,274,211 26,959,398 29,683,208 28,820,063 (863,145)
Revenues
General Fund 10,485,321 10,665,729 10,874,148 10,499,874 (374,274)
Special Revenue Funds 1,754,850 1,709,853 1,620,081 1,468,654 (151,427)
Debt Service Fund 72,669 73,759 69,566 69,500 (66)
Capital Project Fund 0 0 333,000 335,000 2
000
Enterprise Funds 8,799,935 9,485,776 11,744,393 13,061,075 ,
1,316
682
Trust and Agency Funds 2,117,320 2,980,968 1,509,846 2,132,708 ,
622,862
Total Revenues 23,230,095 24,916,085 26,151,034 27,566,811 1,415,777
Other Financing Sources 91,111 952,675 0 0 0
Total Resources 48,595,417 52,828,158 55,834,242 56,386,874 552,632
Expenditures
General Fund 9,594,009 10,692,435 10,766,585 12,005,029 1,238
444
Special Revenue Funds 1,675,362 1,329,069 2,425,816 1,514,562 ,
(911,254)
Debt Service Fund 71,505 72,482 70,966 71,355 389
Capital Project Fund 0 0 0 660,000 660,000
Enterprise Funds 9,237,098 10,141,428 12,854,544 13,837,808 983,264
Trust and Agency Funds 782,479 881,520 896,268 936,388 40,120
DIVISION TOTALS 21,360,453 23,116,934 27,014,179 29,025,143 2,010,964
Other Financing Uses 275,566 28,016 0 0 0
Cash Reserves 26,959,398 29,683,208 28,820,063 27,361,731 (1,458,332)
Total Expenses and Cash 48,595,417 52,828,158 55,834,242 56,386,874 552,632
Resource Allocation
Personal Services 8,371,588 9,086,164 9,312,929 9,960,463 647,534
Operating Expenses 8,391,538 8,406,218 9,169,237 9,103,977 (65,260)
Capital Outlay 2,042,419 2,605,940 4,364,315 5,665,196 1,300,881
Debt Service 1,765,831 1,675,553 1,683,805 1,681,207 (2,598)
Transfers 789,077 1,343,059 2,483,893 2,614,300 130,407
Total 21,360,453 23,116,934 27,014,179 29,025,143 2,010,964