Item 7CAGENDA ITEM # 7C
NOVEMBER 10, 2008
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: AN ORDINANCE NO. 20-08-93 AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2008 AND ENDING
SEPTEMBER 30, 2009.
SUBMITTED BY: Nelson Van Liere, Finance Director
DATE: November 3, 2008
BACKGROUND:
Subsequent to the preparation of the budget, the City Commission supported an
additional rate increase to what was originally proposed. The estimated increase in
revenue is $265,000. The Public Utility Director recommends that these additional
funds be used to add to the sewer rehabilitation budget of $84,000 bringing the total to
$349,000.
After the budget was assembled, the City received final approval for various police
related grants. This ordinance establishes a budget for those funds to purchase and
equip a vehicle for DUI initiatives from the Florida Department of Transportation, funds
to purchase bullet proof vests from the Bureau of Justice Assistance and an adjustment
to the amount available from the Florida Department of Law Enforcement for the Crime
Suppression Unit.
In addition to the above adjustments, a number of items not completed or encumbered last
yeaz need to be re-budgeted. This entry addresses the following re-budgeted items:
1.) Public Works ped path extensions $100,000
2.) Public Works Mayport Road Medians $94,993
3.) Public Works Public Art Statue $17,026
4.) Public Works -Storm Water sampling and analysis $10,000
5.) Public Works -Design of Royal Palms Drainage Project $400,000
6.) Public Utilities -Aid to Citizens for Septic Conversion $15,552
7.) Parks and Recreation-Donner Park Improvements $77,000
8.) General Government -Public Art Statue 17 470
Total of items added from last fiscal year $732,041
BUDGET: Although the impact on the FY09 budget is a reduction to fund balance of
$619,486, the funds being spent are available as carry forward funds left over
from FY08. The fund balance was planned to have been reduced in FY08
RECOMMENDATION: Approve Ordinance No. 20-08-93 amending the Operating Budget
for fiscal yeaz 2008-2009.
ATTACHMENTS: Ordinance No. 20-08-93
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 7C
NOVEMBER IQ 2008
ORDINANCE NO. 20-08-93
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such
budgetary systems require adjustments from time to time, and
WHEREAS, the City has passed a utility rate ordinance increasing the volume charges for
the utility fund and the Utility Director has determined that the best use of these funds is to add them
to funds currently budgeted for sewer rehabilitation, and
WHEREAS, the City prepares the operating budget while anticipating that certain projects
or expenses are going to be complete with their respective budgets used before year end. For those
items not completed, they must be re-budgeted at the beginning of the subsequent yeaz. This
ordinance addresses a number of those items being re-budgeted that were not completed as planned,
and
WHEREAS, the City has received updated notices of grant awazds for the Atlantic Beach
DUI Enforcement Initiative, the Bullet Proof Vest purchase program and the Crime Suppression
Unit.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2008/20(19 Budget be amended as follows:
GENERAL FUND
Revenues:
Grant Proceeds- Florida Department of Law Enforcement
Grant Proceeds -Bureau of Justice Assistance
Grant Proceeds -Florida Department of Transportation
Total Revenues:
Expenses•
Public Safety -Patrol
Operating Expenses -Supplies
Capital Outlay
Public Works -Streets Division
Capital Outlay
Total Expense:
$205
$2,628
$36,025
$38,858
$1,500
$34,525
$100,000
$136,025
AGENDA ITEM # 7C
NOVEMBER 10, 2008
Fund Balance: <$97,167>
DISCRETIONARY HALF CENT SALES TAX FUND
Expenses:
Public Works
Streets Division
Capital Outlay $94,993
Park Improvements
Capital Outlay $17,026
Total Expenses: $112,019
Fund Balance: <$112,019>
PUBLIC UTILITIY FUND
Revenues:
Charges for service
Water Volume Charges $115,776
Sewer Volume Charges $149,224
Total Revenues: $265,000
Expenses:
Public Utilities -Sewer Collection
Capital Outlay $265,000
Fund Balance: $0
STORM WATER UTILITY FUND
Expenses:
Public Works -Storm Water
Operating Expenses -Contract Services $10,000
Capital Outlay $400,000
Total Expenses -Storm Water Utility $410,000
Fund Balance: <$410,000>
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
Revenues:
Grant Proceeds $110,022
AGENDA ITEM # 7C
NOVEMBER 10, 2008
Expenses:
Sewer Utility -Collection and Distribution
Aid to Citizens -Septic Conversion
Public Works -Streets
Capital Improvement
Parks and Recreation
Capital Improvement
Total Expenses:
Fund Balance:
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of , 2008.
$0
Passed by the City Commission on second and final reading this day of , 2008.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
ATTEST:
Donna Bartle
$15,552
$17,470
$77,000
$110,022
City Attorney City Clerk