Item 8BAGENDA ITEM # 8B
NOVEMBER 10, 2008
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Award Bid for the Main Street Sidewalk Project
(from West 1St Street to Levy Road)
SUBMITTED BY: Rick Carper, P.E. ,( 1;,
Public Works Dire or
DATE: October 31, 2008
BACKGROUND: The bid opening for the Main Street Sidewalk Project (Project PW0802)
occurred on October 22, 2008. Ten firms submitted bids (see attached bid analysis). Of
these ten firms, only one firm (A.J. Johns, Inc.) submitted all documents listed on the
Document Requirements Checklist; however this firm's base bid price was
approximately $39,000 higher than the low bidder. The low bidder, R&B Contracting,
Inc., included their FDOT Certificate of Qualification showing a maximum capacity rating
of $26,800,000 rather than the requested financial statement with their bid submittal.
They immediately submitted the required financial statement when requested by staff.
R&B Contracting, Inc. has performed satisfactory work for the City in the past, including
the Plaza Drive Turn Lane to Post Office. City Standard bid documents include the
following statement: "The City of Atlantic Beach reserves the right to reject any or all bids or
parts of bids, waive informalities and technicalities, make award in whole or in part with or
without cause, and to make the award in what is deemed to be in the best interest of the City of
Atlantic Beach."
Alternative Option: Current Fiscal Year Project PW0901 contains $50,000 for new
Sidewalks or Pedpaths. At unit prices in the low bid, combining this funding with
PW0802 would allow construction of an 8 foot multi-purpose path for most of the length
of Main Street between W. 1St Street and Levy Road.
BUDGET: Funds for PW0802 are included in the budget modification under consideration
by the Commission, and will be available in account 001-5002-541-6300.
RECOMMENDATION: If the Commission concurs with constructing an 8 foot multi-use
path, Staff recommends rebidding the project. If the Commission desires to proceed
with installation of a 4 foot sidewalk, Staff recommends awarding a contract for the Main
Street Sidewalk Project in the amount of $83,624.00 to R&B Contracting, Inc.,
authorizing the City Manager to sign the contract for the City and authorizing staff to
encumber 10% of the bid amount as a project contingency.
ATTACHMENT: 1) Bid Analysis
2) Bid Tabulation
REVIEWED BY CITY MANAGER:
November 10`", 2008 Regular Commission Meeting
AGENDA ITEM # 8B
NOVEMBER 10, 2008
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