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CULTURAL ARTS and RECREATION ADVISORY COMMITTEE
CITY OF ATLANTIC BEACH
Meeting Minutes
Tuesday, September 23, 2008
Adele Grage Cultural Center
4:00 P.M.
Present: Chair Laurie Melancon, Cris Garrard, Mark Howard, Jolyn Johnson, Ingrid McCawley, Lynne
Knecht Roskein. StafJ`: Timmy Johnson, Liaison, and Karen Kempf (recording).
1. Call to order -Chair Melancon called the meeting to order at 4::05. A quorum of members
was present and meeting notice was duly posted.
The meeting minutes from May 27, 2008 were reviewed by the committee.
2. The meeting minutes from June 24, 2008 were reviewed by the committee. Cris moved that
the minutes be approved. Ingrid seconded the motion and all members voted in favor of
approving the minutes as written.
3. Ongoing Business
a. Events and Updates
i. Songwriters Concert and Acoustic Nights -Committee member John
Longbottom is currently traveling. Darrell Prather, who coordinated both
Songwriters' and Acoustic Nights is on hiatus. Mike Shakleford is now the
contact person and coordinator for the events.
ii. Artisans Holiday Faire -Lynn gave an update on this new event. She has
over 10 artists involved to date. She received approval from the City to
include awine-tasting at the event with the stipulation that the City does not
purchase any wine and that no wine is sold at the event. Lynne is currently
approaching several local businesses to see if they will provide wine at no
charge. She will also approach several of the local restaurants for food.
jolyn and Laurie volunteered to help Lynne with the event.
Lynne also asked fora $1000 budget for the event. She would like to
purchase food and decorations for the Holiday Faire, musicians, and also
considering advertising. Jolyn motioned that the CARAC modify their budget
to include $1000 for the Artisans Holiday Faire on November 20, 5 to 9 pm,
at the Adele Grage Cultural Center. Ingrid seconded the motion; the
committee voted unanimously to budget $1000 for the event.
iii. Holiday Sing-along -Ingrid reported that she would like to begin
advertising for the Sing-along early by copying flyers for children to take
home in back-packs and getting on the school marquees. She also would like
to ask ABET's permission to include flyers in the programs to advertise the
event. Ingrid will need a Santa and Santa suite as well as volunteers to help
with this event. Jolyn and Lynne volunteered to help Ingrid with the event.
iv. Arts in the Park - Jolyn reported that April 25, 2009 is the best date for
artists for the Arts in the Park This year Karen and Jolyn will work on an
Arts in the Park website for the event. Jolyn passed out a proposed schedule
for volunteers for the committee to review. Mark has agreed to do original
artwork for the poster. Lynne has agreed to handle the marketing of the
event. Mark will check to see if the UNF Student Art Guild will volunteer for
Arts in the Park
b. Teen Council - No representative at CARAC meetings to date. Dawson Pickett has
been asked to attend meetings. In October, we hope to have an update of the Teen
Council meetings and activities the past month.
4. New Business
a. Budget Update -Laurie and Tim announced that the CARAC budget was approved
by the City Commission and that the Commissioners are supportive of the CARAC
events for the community.
b. Review of programs and events -The committee reviewed the notes from last
meeting and further discussed what events needed more resources. The bike Tour
de Parks is in need of promotion and more volunteer support. Additionally, the
Committee would like to expand and reach out to more of the Mayport corridor
residents. A future position on the CARAC might be filled by a Marsh Oaks volunteer
for events on the Westside of Mayport Road.
5. Other Agenda Items
a. Tim announced that the AB schedule of events was in process and the department is
working on dates for all 2009 events.
b. Other types of events that CARAC might support would be Cooking Classes for
adults at Adele Grage. Mark will contact FCCJ to see what might be available, and
the committee will further explore the idea at future meetings.
6. With no further business for the Committee, Ingrid moved that the meeting be adjourned.
Cris sec ded emotion and the meeting was adjourned at 4:48 p.m.
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Approved Date
Chair, Laurie lancon t~ ~ a~j d ~ Q„~