Item 4AAGENDA ITEM # 4A
City of Atlantic Beach DECEMBER 8, 2008
FINANCIAL REPORT
SEPTEMBER 2008
Cash Balances
Fund(s)
Prior Current
08/31/08 09/30/08
General
Tree Replacement
Convention Development Tax
Local Option Gas Tax
Better Jax 1/2 Cent Sales Tax
Police Training, Forfeit, etc.
Grants
Debt Service
Capital Projects
Utility
Sanitation
Building Code Enforcement
Storm Water
Pension -Police
Pension -General
Total
Total Restricted Cash
Total Unrestricted Cash
$6,119,859
31,183
228, 372
197,641
999, 592
212,876
(39,750)
71,490
305,031
3,746,977
419,934
129,039
2,549,675
1,239
53,260
$15,026,418
$5,577,653
31,183
228,683
220,074
956,659
207,792
(30,125)
77,300
332,938
3,574,558
339,387
149,517
2,524,301
95,712
71,903
$14,357,535
$7,021,634
$7,335,901
Dollar
Change
($542,206)
0
311
22,433
(42,933)
(5,084)
9,625
5,810
27, 907
(172,419)
(80,547)
20,478
(25, 374)
94,473
18.643
($668,883)
Cash and Investments
Account
Prior Current
08131 /08 09/30/08
Bank of America -Depository
SBA
Banc of America Securities LLC
Cash on Hand
Subtotal
Police Pension Investments
General Pension Investments
Subtotal
Total
$2,324,722
1, 382
12,697,764
2,550
15,026,418
$1,635,978
1,360
12,717,647
2, 550
14,357,535
5,479,906
8,683,773
14,163,679
$29,190,097
5,110, 387
8,095,745
13,206,132
$27,563,666
Dollar Rate of
Change Return
($688,744) 1.87
(22) 2.43
19,883 1.36
0 -
(668,883)
(369,519)
(588,028)
(957,547)
(11.64) (1)
(12.10) (1)
($1,626,430)
(1) FYTD rate of return through 09/30/08
City of Atlantic Beach
FINANCIAL REPORT
SEPTEMBER 2008
Revenues
AGENDA ITEM # 4A
DECEMBER 8, 2008
Annual I YTD -100% YTD Dollar Percent
Fund / (Footnote) Estimate of Estimate Actual Variance Variance
General $11,042,688 $11,042,688 $10,926,268 ($116,420) -1.05%
Tree Replacement 0 0 21,470 21,470 100.00%
Convention Development Tax 90,500 90,500 40,767 (49,733) -54.95%
Local Option Gas Tax 537,196 537,196 519,002 (18,194) -3.39%
Better Jax 1/2 Ct Sales Tax 831,885 831,885 717,749 (114,136) -13.72%
Police Training, Forfeit, etc. (1) 47,530 47,530 189,666 142,136 299.04%
Grants (2) 290,478 290,478 109,333 (181,145) -62.36%
Debt Service 70,966 70,966 69,723 (1,243) -1.75%
Capital Projects 330,000 330,000 332,938 2,938 0.89%
Utility (3) 9,588,650 9,588,650 6,697,925 (2,890,725) -30.15%
Sanitation 1,822,230 1,822,230 1,800,763 (21,467) -1.18%
Building Code Enforcement 513,329 513,329 395,727 (117,602) -22.91%
Storm Water (4) 3,162,675 3,162,675 2,352,438 (810,237) -25.62%
Pension -Police (5) 745,841 745,841 (288,419) (1,034,260) -138.67%
Pension -General (5) 1,244,005 1,244,005 452,037 1,696,042 -136.34%
Total $30,317,973 $30,317,973 $23,433,313 ($6,884,660)
Analysis of Major Variances
(1) The $142,136 positive variance in the Police Training 8~ Forfeiture Funds resulted from
having received 757% of the budgeted Clerk of the Courts Fines & Forfeitures revenues.
(2) The $181,145 negative variance in the Grant Funds resulted from not utilizing the
money budgeted for the FDLE State Homeland Security grant.
(3) The $2,890,725 negative variance in the Utility Funds resulted from not having received
$922,000 budgeted for the St. John's River Water Management District grant, $1,400,000
for bonds that were to be issued in fiscal year 2008 & a variance of $570,539 from
decreased sales.
(4) The $800,000 negative variance in the Storm Water Fund resulted from having received
$400,000 of the $1,200,000 budgeted for the Hopkins Creek Project
(5) The $1,034,260 negative variance in the Police Employee Pension Fund & the
$1,696,042 negative variance in the General Employee Pension Fund resulted from
changes in market values of the investments.
City of Atlantic Beach AGENDA ITEM # 4A
FINANCIAL REPORT DECEMBER 8, 2008
SEPTEMBER 2008
Expenses
Annual YTD - 100% YTD Dollar Percent
Department 1(Footnote) Estimate of Estimate Actual Variance Variance
Governing Body $47,760 $47,760 $46,110 $1,650 3.45%
City Administration 2,274,265 2,274,265 2,090,553 183,712 8.08%
General Government 1,229,131 1,229,131 1,150,409 78,722 6.40%
Planning and Building 235,024 235,024 194,653 40,371 17.18%
Public Safety (1) 5,561,417 5,561,417 4,953,766 607,651 10.93%
Parks and Recreation 354,092 354,092 381,657 (27,565) -7.78%
Public Works (2) 9,490,406 9,490,406 7,920,094 1,570,312 16.55%
Public Utilities (3) 10,105,592 10,105,592 7,493,250 2,612,342 25.85%
Building Code Enforcement 268,281 268,281 253,912 14,369 5.36%
Pension -Police 437,323 437,323 428,180 9,143 2.09%
Pension -General 459,094 459,094 447,798 11,296 2.46%
Total $30,462,385 $30,462,385 $25,360,382 $5,102,003
Annual YTD -100% YTD Dollar Percent
Resource Allocation Estimate of Estimate Actual Variance Variance
Personal Services $8,554,363 $8,554,364 $8,422,538 $131,826 1.54%
Operating Expenses (1) & (2) 10,371,416 10,371,416 9,824,505 546,911 5.27%
Capital Outlay (1), (2) & (3) 7,368,888 7,368,888 2,946,791 4,422,097 60.01%
Debt Service 1,683,825 1,683,825 1,682,655 1,170 0.07%
Transfers 2,483,893 2,483,893 2,483,893 0 0.00%
Total $30,462,385 $30,462,386 $25,360,382 $5,102,004
Analysis of Major Variances
(1) The positive variance in the Public Safety departments resulted from: no expenditures in
some of the related grant funds, vacancies in the Patrol division, lifeguard services being
seasonal, not having completed union negotiations with the police officers and not having
begun various projects funded from this source -see the Project Activity Schedule.
(2) The positive variance in the Public Works departments resulted from limited activity on
various projects funded from this source -see the Project Activity Schedule.
(3) The positive variance in the Public Utilities departments resulted from limited activity on
various projects funded from this source -see the Project Activity Schedule.
City of Atlantic Beach
FINANCIAL REPORT
SEPTEMBER 2008
Project Activity -Current Year Activity Only
AGENDA ITEM # 4A
DECEMBER 8, 2008
Project Name
Public Safety
Police Building Design
Police Building Remodelling
Subtotal
Public Utilities:
Shangri La Sewer Improvements
TMDL Engineering WWTP 1
SCADA Improvements
Collection System Inspection & Rehabilitation
Hydroscreens
Taper Bottom of Equipment Tanks
Reclaimed Water Plant Construction
Subtotal
Public Works:
Shelter at Donner Community Center
Lights at Veteran's Park
Public Art Turtle Statue
Jordan Park -Irrigation & Sod
Hopkins Creek Retention
Mayport Road Medians
Storage Bins for Limerock
Sidewalk & Curb Replacement
Ocean Boulevard Between 14th & 15th Street
Royal Palms Valley Gutter
Pedestrian Paths Extensions
Sidewalk at George & Edgar Street
Sidewalk at Ardella &Mayport Road
Contingency for Sidewalks
Sidewalk & Curb Replacement
Ardella Road Drainage Project
Royal Palms Design
Subtotal
Total
Status Key
B -Bid Awarded
C -Project Completed
D -Design Completed
Project YTD YTD YTD
Number Budget Actual Balance Status
PS0504 330,000 0 330,000 R
PS0504 27,733 27,733 0 C
357,733 27,733 330,000
PU0704 49,399 49,399 0 C
PU0706 510,000 133,575 376,425 I
PU0801 26,900 2,926 23,974 I
PU0802 829,000 644,867 184,133 I
PU0803 10,588 10,588 0 C
PU0804 22,593 22,593 0 C
PU0805 1,800,000 0 1,800,000 I
3,248,480 863,947 2,384,532
PM0802 22,500 22,500 0 C
PM0803 13,000 5,302 7,698 C
PM0805 73,307 0 73,307 I & R
PM0807 12,000 11,282 718 C
PW0309 1,466,372 992,826 473,546 C
PW0401 400,000 243,572 156,428 I & R
PW0701 26,272 26,272 0 C
PW0705 2,819 2,819 0 C
PW0708 265,790 265,790 0 C
PW0801 20,000 0 20,000 F
PW0802 100,000 0 100,000 R
PW0803 30,000 0 30,000 R
PW0804 25,000 0 25,000 F
PW0805 26,978 0 26,978 F
PW0806 30,000 29,158 842 C
PW0807 75,000 11 74,989 I
PW0808 400,000 478 399,522 I & R
2,989,038 1,600,009 1,389,029
$6,595,251 $2,491,689 $4,103,561
E -Design Phase
I -Project In-Progress
R - Re-Budget Next Fiscal Year
City of Atlantic Beach AGENDA ITEM # 4A
FINANCIAL REPORT DECEMBER 8,2oo8
OCTOBER 2008
Cash Balances
Fund(s)
General
Tree Replacement
Convention Development Tax
Local Option Gas Tax
Better Jax 1/2 Cent Sales Tax
Police Training, Forfeit, etc.
Grants
Debt Service
Capital Projects
Utility
Sanitation
Building Code Enforcement
Storm Water
Pension -Police
Pension -General
Total
Total Restricted Cash
Total Unrestricted Cash
Prior Current
09/30/08 10/31 /08
$5,506,925
31,183
228,683
220,074
997,262
207,792
0
77,300
332,938
3,574,558
339, 387
149,517
2, 524, 301
95,712
71,903
$14,357,535
$4,824,377
31,183
214,523
203,994
757,672
203,491
30,125
83, 081
360,753
2,521,910
333,924
152,581
2,444,403
82,555
93,488
$12,338,060
$7,381,311
$4,956,749
Dollar
Change
($682,548)
0
(14,160)
(16,080)
(239,590)
(4,301)
30,125
5,781
27,815
(1,052,648)
(5,463)
3, 064
(79,898)
(13,157)
21,585
($2,019,475)
Cash and Investments
Prior Current Dollar Rate of
Account
Bank of America -Depository
SBA
Banc of America Securities LLC
Cash on Hand
Subtotal
Police Pension Investments
General Pension Investments
Subtotal
Total
09/30/08 10/31/08 Change Return °k
$1,635,978
1, 360
12,717,647
2,550
14, 357, 535
5,110, 387
8,095,745
13,206,132
$5,602,300
1,361
6,731,849
2,550
12,338,060
4,580,705
7,249,719
11,830,424
$3,966,322
1
(5,985,798)
0
(2,019,475)
(529,682)
(846,026)
(1,375,708)
0.77
2.01
0.24
$27,563,667
$24,168,484
($3,395,183)
(11.64) (1)
(12.10) (1)
(1) FYTD rate of return through 09/30/08
City of Atlantic Beach
FINANCIAL REPORT
OCTOBER 2008
Revenues
AGENDA TTEM # 4A
DECEMBER 8, 2008
Annual ~ YTD - 8% YTD Dollar Percent
Fund / (Footnote) Estimate of Estimate Actual Variance Variance
General (1) $10,499,874 $871,490 $529,748 ($341,742) -39.21%
Tree Replacement 0 0 0 0 100.00%
Convention Development Tax 94,000 7,802 10,841 3,039 38.95%
Local Option Gas Tax 530,872 44,062 31,985 (12,077) -27.41
Better Jax 1/2 Ct Sales Tax 732,630 60,808 51,474 (9,334) -15.35%
Police Training, Forfeit, etc. 40,150 3,333 4,028 695 20.85%
Grants 104,262 8,654 30,125 21,471 24$.10%
Debt Service 69,500 5,769 5,781 12 0.21
Capital Projects 335,000 27,805 27,815 10 0.04%
Utility (2) 7,286,075 604,744 734,848 130,104 21.51%
Sanitation 1,880,500 156,082 154,097 (1,985) -1.27%
Building Code Enforcement 207,500 17,223 27,568 10,345 60.07%
Storm Water 2,377,000 197,291 194,866 (2,425) -1.23%
Water/Sewer Construction (3) 1,310,000 108,730 0 (108,730) -100.00%
Pension -Police (4) 812,280 67,419 (500,005) (567,424) -841.64%
Pension -General (4) 1,320,428 109,596 786,445 896,041 -817.59%
Total $27,600,071 $2,290,808 $516,726 ($1,774,082)
Analysis of Major Variances
(1) The $341,742 negative variance in the General Fund resulted from not having received
property taxes. Typically the majority of these taxes are received from the City of
Jacksonville in December & January.
(2) The positive variance in the Utility Funds resulted from processing a portion of the bills
for November the last day of October.
(3) The $108,730 negative variance in the Water ~ Sewer Construction Fund resulted
from not having begun the projects budgeted in this fund (see the Project Activities
Report).
(4) The $567,424 negative variance in the Police Employee Pension Fund & the $896,041
negative variance in the General Employee Pension Fund resulted from changes in
market values of the investments.
City of Atlantic Beach
FINANCIAL REPORT
OCTOBER 2008
AGENDA TI'EM # 4A
DECEMBER 8, 2008
Expenses
Annual YTD - 8% YTD Dollar Percent
Department / (Footnote) Estimate of Estimate Actual Variance Variance
Governing Body
City Administration
General Government
Planning and Building
Public Safety (1)
Parks and Recreation
Public Works (2)
Public Utilities (3)
Pension -Police
Pension -General
$48,076 $3,990 $2,725 $1,265 31.70%
2,709,964 224,927 205,$61 19,066 8.48%
1,884,365 156,402 167,047 (10,645) -6.81%
548,196 45,501 34,502 10,999 24.17%
5,706,055 473,603 297,229 176,374 37.24%
455,619 37,816 24,479 13,337 35.27%
9,186,574 762,485 621,732 140,753 18.46%
8,552,584 709,864 1,363,671 (653,807) -92.10%
451,236 37,453 42,835 (5,382) -14.37%
485,152 40,268 37,996 2 272 5.64%
Total ;30,027,821 $2,492,309 ;2,798,077 (;305,768)
Resource Allocation
Personal Services (4)
Operating Expenses
Capital Outlay (1) & (2)
Debt Service (3)
Transfers
Annual YTD - 8% YTD Dollar Percent
Estimate of Estimate Actual Variance Variance
$9,093,980 $754,800 $535,383 $219,417 29.07°~
10,262,519 851,789 805,730 46,059 5.41°!0
6,375,815 529,193 85,062 444,131 83.93%
1,681,207 139,540 1,154,044 (1,014,504) -727.03%
2,614,300 216,987 217,858 (871) -0.40%
;30,027,821 $2,492,309 $2,798,077 ($305,768)
Total
Analysis of Major Variances
(1) The positive variance in the Public Safety departments is partially due to the payment
being due quarterly to the City of Jacksonville for fire & rescue services. The next
payment is due in January 2009 for October through December 2008. Also, there are
vacant positions in the Police Patrol division and the Police Building project has not
begun -see Project Activity Schedule.
(2) The positive variance in the Public Works departments resulted from not having begun
various projects funded from this source -see Project Activity Schedule.
(3) The negative variance in the Public Utilities department resulted from the October
payment of principal and interest on the Utility Revenue Bonds.
(4) The positive variance in the Personal Services is typical for the first month of the new
fiscal year due to the payroll expense only including three weeks of the month of
October. The last week and '/2 of October will not be paid until November. This explains
why approximately 29% of October's budgeted payroll has not been expensed.
City of Atlantic Beach
FINANCIAL REPORT
OCTOBER 2008
AGENDA ITEM # 4A
DECEMBER 8, 2008
Project Activity -Current Year Activity Only
Project YTD YTD YTD
Project Name Number Budget Actual Balance Status
Public Safety
Police Building Renovation/Design/Construction
Public Utilities:
TMDL Engineering
SCADA Improvements
Collection System Inspection & Rehabilitation
Reclaimed Water Plant Construction
Collection System Rehabilitation
Check Valve -Water Plant #1
Concrete to GRIT Container
New Well
Design TDML
Subtotal
Public Works:
Statue -Turtle
Cabinets for Donner
Gate at Dutton Island
Park Playground
Tennis Courts at Donner Community Center
Howell Park Bridge
Hopkins Creek Retention
Mayport Road Medians
Ardella Road Drainage Project
Sidewalk/Pedestrian Path
Section H Street End Improvement
Fencing - Mayport Road Right of Way
Sidewalk & Curb
Royal Palms Stomiwater Project
Subtotal
PS0504 660,000 0 660,000
PU0706 83,645 12,534 71,111
PU0801 14,000 0 14,000
PU0802 184,132 24,424 159,708
PU0805 150,276 0 150,276
PU0901 84,000 0 .84,000
PU0902 30,000 0 30,000
PU0903 22,208 0 22,208
PU0904 8Q0,000 0 800,000
PU0905 510,000 0 510,000
1,878,261 36,958 1,841,303
PM0805 56,281 0 56,281
PM0901 2,000 0 2,000
PM0902 10,000 0 10,000
PM0903 50,000 0 50,000
PM0905 70,000 0 70,000
PM0906 50,000 0 50,000
PW0309 1,110 1,110 0
PW0401 61,435 0 61,435
PW0807 36,333 0 36,333
PW0901 50,000 0 50,000
PW0902 24,262 0 24,262
PW0903 10,000 0 10,000
PW0904 50,000 0 50,000
PW0905 2,810,000 0 2,810,000
3,281,421 1,110 3,280,311
Total 55,819,682 538,068 X5,781,614
Status Kev
B -Bid Awarded
C -Project Completed
D -Design Completed
E -Design Phase
I -Project In-progress
R - Re-budget Next Fiscal Year
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DECEMBER 8, 2008
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DECEMBER 8, 2008
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