Item 3AAGENDA ITEM # 3A
JANUARY 12, 2009
January 5, 2009
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hans
..--eityl~lanager
SUBJECT: Follow-up eport
A couple of follow-up items from the last commission meeting have resulted in staff reports
attached to this Agenda; The first of these results from the complaint by business owners being
required to remove their chain-link fences from the Mayport Corridor. They had pointed out that
there are some homes along the Mayport Road with chain-link fences fronting on the street. A
staff report is attached on that issue requesting the Commission's guidance.
A second item relates to an eazlier report to the Commission of lower state revenue estimates for
gas, sales and bed taxes. It is now appazent that our estimates for interest earnings will not be
met and the budget will need to be adjusted dawn for those also. A staff report recommends a
budget amendment to offset the anticipated revenue losses.
JEA Reliability; Mayor Meserve reported to the Commission several weeks ago that he had met
with top JEA officials to request them to improve electrical reliability in Atlantic Beach. There
have been numerous outages in Atlantic Beach in recent years and many of those resulted in
citizens being without power for extended periods of time. A response has now been received
from Jason Miller dated December 12, 2008 outlining a number of modifications that JEA has
made, or will soon be making, to improve electrical reliability. A copy of that letter is attached.
AGENDA ITEM # 3A
JANUARY 12, 2009
21 West Church Street
Jacksonville, Florida 32202-3139
Mr. Jim Hanson
City of Atlantic Beach
800 Seminole Rd
M Atlantic Beach, FL 32233
December 12, 2008
Dear Mr. Hanson:
c. ._ r .. T R L
I would like to thank you for taking the time to meet with us and allowing us to
address your concerns related to the service level in Atlantic Beach. At our recent
w ~ , E R meeting, JEA took away a few action items. The results of our follow-up research and
investigation of the several action items are outlined below.
E ,~ F a 1) As you know, JEA has a power quality meter installed at the City of Atlantic
Beach City Hall electric meter. When we compare the date-times of the sags that
you have provided, we show no matches - we show a total of five sags in the
given time period, though only one should have impacted City Hall. There are
three potential reasons for your UPS registering events that we do not register on
the power quality meter.
- The UPS tolerances could be very tight; the JEA PQ meter is set to
capture only events outside +/- 7.5% of nominal voltage as per our
Rules and Regulations.
- The UPS clock may be incorrect.
- There may be internal issues within the facility itself.
2) When reviewing files regarding pole inspections performed since August of
2007, we found that JEA crews inspected and found a total of five poles that did
not pass the inspection on the three phase circuits. Of the five, two poles have
been replaced; the other three were identified in April and are scheduled for
replacement.
Based on the pictures you provided as well as the findings from our inspections,
most of the sub-standard poles are on laterals in the area. Of the four circuits
that serve Atlantic Beach, three have been inspected and one is currently being
evaluated - a total of six poles were identified for immediate replacement and a
total of 214 poles were identified for replacement. This replacement process is
based on overall circuit condition. Current projected replacement of the Neptune
Beach and Mayport substations poles is scheduled to start within the next 2
years.
AGENDA ITEM # 3A
JANUARY 12, 2009
3) The area of concern in Selva Marina was downstream of a set of fuses located
at 315 Country Club Lane. As of November 14, the fuses were replaced with three
single phase reclosers -this equipment upgrade is intended to decrease the
number of extended duration outages, though there may be a few more
momentary disturbances in their place.
With regards to the Oceanwalk neighborhood we have found trouble tickets
relating to outages caused by tree limbs interfering with our three phase lines.
Based on the sequence of the tickets it seems that each time service was restored
to the JEA circuit, another event would cause an interruption to the service once
again.
4) You had also identified the area on Levy Rd, west of Mayport Rd as an area of
concern. JEA has added additional equipment, in the form of Sectionalizers to the
area heading north on Main Street. This mirrors similar equipment that was
already installed on the line where it tees off to the south on Main St. This will
essentially break the line into sections-whereas in the past, if there was an
incident on the line north of Levy Rd it would interrupt service on the southern
side; now with the Sectionalizers in place, a potential outage should be restricted
to the northern portion. As outages cannot be entirely eliminated, the goal of the
Sectionalizers is to reduce the number of people affected by the event when an
extended outage does occur. Additionally, JEA has reviewed the tree canopy
adjacent to the power lines on Levy Rd and Main St. and have identified a few
areas that will receive additional tree trimming.
At JEA, we are continuously working to improve the reliability in all areas of our service
territory. Should you wish to discuss any of the research or actions detailed above, or
any other item regarding the electric service in Atlantic Beach, please contact me at
your convenience.
Thank you
Jason Miller
JEA
21 W Church St
Jacksonville, FI 32202
904.665,4683 (office)
904.525.5829 (mobile)