03-22-99 vCITY OF ATLANTIC BEACH
COMMISSION MEETING- March 22, 1999
AGENDA
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of March 8, 1999
2.Courtesy of Floor to Visitors:
A. Presentation of Proclamation declaring the month of April 1999 as Parliamentary Emphasis
Month in Atlantic Beach (Mayor)
3.Unfinished Business from Previous Meeting
4.Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY
THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW.
THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED,THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED
SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN
PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
5.Committee Reports:
6.Action on Resolutions:
A. Resolution No. 99-7
A RESOLUTION OF THE CITY OF ATLANTIC BEACH IN SUPPORT OF THE
U.S. NAVY PRESENTING THEIR ANNUAL AIR SHOW AT NAVAL STATION
MAYPORT IN THE FALL OF 2000, AND THEREAFTER ROTATING SHOWS
BETWEEN NAVAL MR STATION JACKSONVILLE AND NAVAL STATION
MAYPORT (Commissioner Borno)
B. Resolution No. 99-8
A RESOLUTION OF THE CITY OF ATLANTIC BEACH RATIFYING THE
BEAUTIFICATION COMMITTEE WHOSE MEMBERS SHALL SERVE
WITHOUT COMPENSATION; PROVIDING TERMS OF MEMBERS;
PROVIDING FOR THE DUTIES OF SAID COMMITTEE; PROVIDING FOR
THE DISPOSITION OF FUNDS RECEIVED, PROVIDING FOR THE
STRUCTURE OF THE COMMITTEE, PROVIDING AN EFFECTIVE DATE
Mayor)
7.Action on Ordinances:
A. Ordinance No. 95-99-70: Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING
CHAPTER 4, ANIMALS, SECTION 4-10, DANGEROUS DOGS, TO
ELIMINATE ANY REFERENCES TO "VICIOUS DOGS", AND SECTION 4-
30(b), CITATIONS AUTHORIZED; PENALTIES PROVIDED, TO PROVIDE
Page Two AGENDA March 22, 1999
THAT A SECOND OR SUBSEQUENT OFFENSE BE WITHIN THREE (3)
YEARS FROM THE FIRST OR PRIOR OFFENSE BEFORE INCREASED FINES
ARE APPLIED, AND PROVIDING AN EFFECTIVE DATE (Commissioner
Beaver)
8. Miscellaneous Business:
A. Authorize the Mayor to sign the State of Florida Annual Local Government Financial
Report (City Manager)
B. Authorize the Mayor to sign the Fourth Amendment to the Contract with Refuse
Services, Inc. (City Manager)
C. Appointments to the Cultural Arts Board (4) (Mayor)
D. Authorize the City Attorney to consent to a Jacksonville Transportation Authority
order of taking of property for right-of-way for Wonderwood Road construction,
while continuing to negotiate related issues for the benefit of Atlantic Beach (City
Manager)
E. Approve Utility Service Contract with the U.S. Navy and authorize the City Manager
to sign the contract document (City Manager)
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F. Refer Bull Park improvement project to the Recreation Advisory Board for their
review and recommendations (Mayor)
G. Authorize staff to develop design/build specifications for the replacement of the
culvert on the causeway to Pine Island (City Manager)
H. Authorize the City Manager to sign the Interagency Agreement between Jacksonville
Transportation Authority and the City of Atlantic Beach, and authorize a budget
adjustment not to exceed $110,500 (City Manager)
9.City Manager Reports:
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record
of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday.March 19,
1999.
v
O O
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC T T
BEACH CITY COMMISSION HELD IN CITY HALL, 800 E E
SEMINOLE ROAD, AT 7:15 PM ON MONDAY, MARCH 22, 1999 S S
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
AND: David Thompson, City Manager
Maureen King, City Clerk M S
Alan C. Jensen, City Attorney o E
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The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The ONE N
Invocation was offered by Mayor Shaughnessy, followed by the Pledge of COMMISSIONERS N D S 0
Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
March 8, 1999.
The Mayor asked for corrections or amendments to the minutes.
Commissioner Mitchelson referenced page 15 of the minutes and requested
that the words "at the same time as the Core City Project" be changed to
simultaneous with the 100 block.
Mayor Shaughnessy requested that her remark that a verbatim excerpt of
Item 5A be sent to Mr. Slavin be included on page 6 of the minutes (after
Commissioner Borno's final comment).
BEAVER X
Motion: Approve minutes of the Regular Meeting held BORNO X
March 8, 1999, as amended. ME SERVE X
MITCHELSON X X
The minutes were unanimously approved as amended.
SHAucHNEssY X X
2.Courtesy of the Floor to Visitors:
A. Presentation of Proclamation Declaring the Month of April 1999
as Parliamentary Emphasis Month in Atlantic Beach (Mayor)
Mayor Shaughnessy read the Proclamation in its entirety declaring the
month of April Parliamentary Emphasis Month in Atlantic Beach, and
presented the framed document to June Fulford of the First Coast
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Parliamentarians.
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Mrs. Fulford thanked the Mayor and Commissioners and invited them or
any interested citizen to attend one of their meetings which are held at
1:30 p.m. in the library at Ponte Vedra on the fourth Monday of every
month.
Mayor Shaughnessy inquired if the parliamentarians were available to
instruct the city's committees in parliamentary procedure. Mrs. Fulford
indicated that they would provide that type of training.
B. J.P. Marchioli of 414 Sherry Drive requested that Public Works
Director Kosoy prepare for the Stormwater Review Committee (SRC)
meeting on Wednesday a layman's point of view of the R-A-M report.
Mayor Shaughnessy asked Mr. Marchioli to submit his request in writing
to City Clerk King and she would forward it to Mr. Kosoy.
C. Nick Pappas of 281 Pine Street stated those residents living in the
200 block of Pine Street had petitioned the city to install curb and gutter in
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their block to help alleviate the on-going drainage problems experienced by
the property owners. Mr. Pappas urged the city to include curb and gutter
for the 200 block with the budgeted drainage improvements for the 100
block of Pine Street.
D. Nancy White of 1729 Seminole Road complained of dogs running
uncontrolled on the beach and the lack of presence of the Animal Control
Officer. She recounted a previous incident where she felt threatened by
two large dogs while walking on the beach. Ms. White stated she had met
with Chief Campbell who has addressed her concerns.
Mayor Shaughnessy suggested that the Animal Control Officer be provided
a cellular telephone so citizens would not have to leave messages on his
voice mail.
E. Stephen Kuti of 1132 Linkside Drive requested that the City
Engineer prepare a separate report for the SRC meeting on Wednesday
night. He further stated that R-A-M had used data from the Jacksonville
Master Plan and the SRC was not familiar with the data contained in the
report.
Mayor Shaughnessy suggested that Mr. Kuti address his concerns to the
SRC and work within the framework of the committee.
F. Dr. Sylvia Simmons of 211 Beach Avenue suggested that the
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non-native plants scheduled for removal from Dutton Island be relocated
by Public Works Department personnel to beautify other parts of the city.
3. Unfinished Business From Previous Meeting
There was no unfinished business.
4. Consent Agenda:
There were no Consent Agenda items.
5. Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
A. Resolution No. 99-7
A RESOLUTION OF THE CITY OF ATLANTIC BEACH
IN SUPPORT OF THE U.S. NAVY PRESENTING THEIR
ANNUAL AIR SHOW AT NAVAL STATION MAYPORT
IN THE FALL OF 2000, AND THEREAFTER
ROTATING SHOWS BETWEEN NAVAL AIR STATION
JACKSONVILLE AND NAVAL STATION MAYPORT
Commissioner Borno)
Mayor Shaughnessy read the resolution by title only. BEAVER X
BORNO X X
Motion: Pass Resolution No. 99-7.
ME SERVE X
MITCHELSON X
SHAUGHNESSY X X
There was no discussion and the motion carried unanimously.
B. Resolution No. 99-8
A RESOLUTION OF THE CITY OF ATLANTIC BEACH
RATIFYING THE BEAUTIFICATION COMMITTEE
WHOSE MEMBERS SHALL SERVE WITHOUT
COMPENSATION; PROVIDING FOR THE DUTIES OF
SAID COMMITTEE; PROVIDING FOR THE
DISPOSITION OF FUNDS RECEIVED; PROVIDING
FOR THE STRUCTURE OF THE COMMITTEE,
PROVIDING AN EFFECTIVE DATE (Mayor)
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Mayor Shaughnessy read the resolution by title only. BEAVER X
BORNO X
Motion: Pass Resolution No. 99-8. MESERVE X
MITCHELSON X X
SHAUGHNESSY X X
Mayor Shaughnessy stated that she had patterned the resolution after
those written to create the Recreation Advisory and Cultural Arts
Boards.
Commissioner Borno referenced Section 5 of the resolution and stated
he would like the word "may" changed to "shall" because he felt the
committee should be governed by by-laws. He also suggested that the
committee should comply with the Sunshine Law and be required to
keep minutes of their meetings.
BEAVER X
Amendment to Motion: Change the word "may" to "shall" BORNO x x
in Section 5. and add a requirement that minutes of the
MESERVE X
MITCHELSON X X
meetings shall be kept by the board. SHAUGHNESSY X
Some further discussion ensued concerning the Sunshine Law, and
it was believed that adding "the committee shall conduct their
business in compliance with all state and local laws," would cover
operating in the sunshine.
Second Amendment to Motion: Add "the committee shall BEAVER X
conduct their business in compliance with all state and
BORNO X X
MESERVE X
local laws" to Section 5. MITCHELSON X X
SHAUGHNESSY X
There was no further discussion and the second amendment to the
motion carried unanimously.
The City Commission then unanimously approved the first
amendment to the motion and the main motion.
7. Action on Ordinances:
A. Ordinance 95-99-70: Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC
BEACH AMENDING CHAPTER 4, ANIMALS,
SECTION 4-10, DANGEROUS DOGS, TO ELIMINATE
ANY REFERENCES TO "VICIOUS DOGS", AND
SECTION 4-30(b), CITATIONS AUTHORIZED;
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PENALTIES PROVIDED, TO PROVIDE THAT A
SECOND OR SUBSEQUENT OFFENSE BE WITHIN
THREE (3) YEARS FROM THE FIRST OR PRIOR
OFFENSE BEFORE INCREASED FINES ARE
APPLIED, AND PROVIDING AN EFFECTIVE DATE
Commissioner Beaver)
Mayor Shaughnessy read the ordinance by title only and explained
that this was the introduction of the ordinance, and the public hearing
would be held on April 12, 1999.
Dr. Sylvia Simmons,Chair of the Animal Control Review Committee,
requested permission to speak. It was the consensus of the
Commission to allow her to do so since this was not a scheduled
public hearing of the ordinance.
Dr. Simmons indicated that she still had a problem with Section 4-10
of the ordinance and distributed copies of that section to the
Commission. Dr. Simmons then explained the required corrections.
BEAVER X X
BORNO X
Motion: Defer action on Ordinance No. 95-99-70 to the MESERVE X
April 12, 1999 Commission Meeting. MITCHELSON X
SHAUGHNESSY X X
Dr. Simmons indicated that she would like to schedule a meeting
with the City Manager and City Attorney to discuss the needed
corrections and finalize the ordinance.
8. Miscellaneous Business:
A. Authorize the Mayor to Sign the State of Florida Annual
Local Government Financial Report (City Manager)
BEAVER X
Motion: Authorize the Mayor to sign the State of Florida
BORNO X X
MESERVE X X
Annual Local Government Financial Report.MITCHELSON X
SHAUGHNESSY X
There was no discussion and the motion carried unanimously.
B. Authorize the Mayor to Sign the Fourth Amendment to the
Contract with Refuse Services, Inc. (City Manager)
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Motion: Authorize the Mayor to sign the Fourth
Amendment to the Contract with Refuse Services, Inc.
There was no discussion and the motion carried unanimously.
C. Appointments to the Cultural Arts Board (4) Mayor
Mayor Shaughnessy reappointed Nancy Decandis, Karen Clark, Gary
Seabrook, and Alice Gartland to two year terms on the Cultural Arts
Board.
The appointments were unanimously approved by the Commission.
D. Authorize the City Attorney to Consent to a Jacksonville
Transportation Authority Order of Taking of Property for
Right-of-Way for Wonderwood Road Construction, While
Continuing to Negotiate Related Issues for the Benefit of
Atlantic Beach (City Manager)
Motion: Authorize the City Attorney to consent to a BEAVER X
Jacksonville Transportation Authority Order of Taking of BORNO X X
Property for right-of-way for Wonderwood Road
MESERVE X X
MITCHELSON X
construction, while continuing to negotiate related issues SHAUGHNESSY X
for the benefit of Atlantic Beach.
There was no discussion and the motion carried unanimously.
E. Approve Utility Service Contract with the U.S. Navy and
Authorize the City Manager to Sign the Contract
Document (City Manager)
BEAVER X
Motion: Approve Utility Service Contract with the U.S. BORNO X X
Navy and authorize the City Manager to sign the contract
MESERVE X X
document.
MITCHELSON X
SHAUGHNESSY X
Commissioner Meserve commented that the Navy could not meet the
fifteen day payment schedule, and this had been a long standing
problem with the Navy. He suggested the city not pursue collection
of accumulated late fees.
There being no further discussion, the motion carried unanimously.
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F. Refer Bull Park Improvement Project to the Recreation
Advisory Board for Their Review and Recommendations
Mayor)
BEAVER X X
Motion: Refer Bull Park Improvement Project to the
BORNO x
MESERVE X
Recreation Advisory Board for their review and MITCHELSON X
Recommendations. SHAUGHNESSY X X
There was no discussion and the motion carried unanimously.
G. Authorize Staff to Develop Design/Build Specifications for
the Replacement of the Culvert on the Causeway to Pine
Island (City Manager)
BEAVER X
BORNO X
Motion: Authorize Staff to develop Design/Build MESERVE X X
Specifications for the replacement of the culvert on the MITCHELSON X X
causeway to Pine Island. SHAUGHNESSY X
There was no discussion and the motion carried unanimously.
H. Authorize the City Manager to Sign the Interagency
Agreement Between Jacksonville Transportation Authority
and the City of Atlantic Beach, and Authorize a Budget
Adjustment not to Exceed $110,500.00
Motion: Authorize the City Manager to sign the BEAVER X
Interagency Agreement between Jacksonville
BORNO X X
MESERVE X
Transportation Authority and the City of Atlantic Beach, MITCHELSON X X
and authorize a budget adjustment not to exceed SHAUGHNESSY X
110,500.00.
City Manager Thompson explained the request as indicated in his
report dated March 17, 1999, which is attached and made part of this
official record as Attachment A.
Mr. Frank Gray, representing The R-A-M Professional Group,
explained that the increase was due to an error in calculations when
converting from metric and an error in the original estimate. Mr.
Gray felt the city could still realize savings by bidding the project with
the Jacksonville Transportation Authority, but it would not be known
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until the bid opening on March 24, 1999.
At 8:05 p.m. Mayor Shaughnessy called a recess to confer with the
City Attorney. The meeting was reconvened at 8:08 p.m.
Mayor Shaughnessy suggested Mr. Gray put his E and 0 insurance
carrier on notice concerning the error and resulting contract cost
increase.
There was no further discussion and the motion carried unanimously.
9. City Manager Reports and/or Correspondence:
City Manager Thompson:
Stated he would answer any questions concerning his written
report to the Commission. The report is attached and made
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part of this official record as Attachment B.
Distributed a letter from Rick Stuart of Peoples Gas explaining
that they were going ahead with Mayport Extension Pipeline
utilizing Florida Department of Transportation rights-of-way.
Mr. Stuart's letter is attached and made part of this official
record as Attachment C.
City Manager Thompson explained that the city would
continue to negotiate with People's Gas for a franchise
agreement.
10. Reports and/or Requests from City Commissioners, City
Attorney and City Clerk
Commissioner Borno:
Concurred with the City Manager's summary of the drainage
problems on Pine Street included in his report, and requested
that the residents of the 200 block of Pine Street receive a copy
of the report. It was the consensus of the Commission to do
so.
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As a member of the city's negotiating team with Peoples Gas,
explained the previous negotiations and stated they would
continue to negotiate with the company, however, he believed
it may be necessary to negotiate with someone at the corporate
level.
Commissioner Mitchelson
Felt as a fairness issue to the citizens charged Section H
special assessments, the city should look into rebating, on a
pro rata basis, the savings (minus costs to calculate the
savings) realized from the refinancing of the Gulf Breeze
Loan. It was requested that the information be brought back
to the Commission when it becomes available.
City Attorney Jensen:
Stated that he had talked to Mr. Stuart last Wednesday,
concerning the rights-of-way proposal and franchise agreement
and Mr. Stuart had assured him they would give the city an
opportunity to present a revised franchise agreement and had
allowed the time to do so. City Attorney Jensen indicated the
letter distributed tonight was in direct opposition from what
Mr. Stuart had stated verbally on Wednesday.
Commissioner Meserve:
Urged the committee to continue negotiations for the franchise
agreement with Peoples Gas because of its future revenue
potential for the city.
Reported that two on-going studies on construction standards
and eco-tourism funded through grant money were discussed
at the Mayport Waterfront Partnerships meeting.
Reported that 9,800 feet of sewer line was completed and
Phase II - the building of Washington Street had begun.
411/ Mayor Shaughnessy
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Reported that the cover of the Coastal Management Annual
Report contained pictures of the Village of Mayport.
Reported she had met with Karen Scheffer and learned there
was between $10,000.00 and $12,000.00 in additional grant
monies available for Dutton Island.
Requested that a letter be prepared to Karen Scheffer over her
signature to request the same.
Stated she had discussed various bathroom options with Ms.
Scheffer and she had provided information on pre-fab
bathrooms costing $40,000.00 for two stalls with the slab
attached. Mayor Shaughnessy indicated she would provide
information on the pre-fab bathrooms to the Commission.
Inquired if Landers-Atkins had received any direction
i concerning bathrooms. City Manager Thompson indicated
they were asked to include bathrooms in their preliminary
design. Mayor Shaughnessy requested that copies of the pre-
fab bathroom brochure be distributed to the Commissioners,
and gave the original brochure to Commissioner Beaver for
use by the Recreation Advisory Board on Wednesday.
Inquired regarding the design of the culvert for Dutton Island
and asked its proposed width. City Manager Thompson
indicated that various options were being considered and
permitting would be included in the design/build
specifications. City Manager Thompson stated he would bring
this item back to the Commission during the RFP stage.
Indicated her trip to Washington, D.C. with the Chamber of
Commerce was very worthwhile and that the related materials
would be available in the Office of the City Clerk for review.
Requested that a verbatim transcript of the discussion
concerning the City Manager search, which took place during
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the previous meeting, be sent to Slavin Management
Consultants.
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Commissioner Mitchelson:
Indicated that the city had money budgeted for a grant writer
and felt the city should pursue hiring one. City Manager
Thompson reported the city was using a City of Jacksonville
grant writer at this time.
Commissioner Beaver:
Requested an update on the grant funds received for Dutton
Island. Mayor Shaughnessy and City Manager Thompson
responded to the request as follows: $100,000.00 in this year's
City of Jacksonville budget, $10-12,000 coming from barge
canal funds, $25,000.00 as a matching grant for the canoe
launch ramp, $30,000.00 from the Jacksonville Port Authority
for the culvert work, and a $25,000.00 matching grant for the
design work. In addition, two contributions from the Port
Authority were also mentioned - one for $30,000.00 and
another for$40,000.00. City Manager Thompson indicated he
would provide an itemized listing of the grant funds to the
Commission.
Mayor Shaughnessy:
Congratulated Assistant Public Works Director Kaluzniak on
attaining the designation of Certified Environmental
Professional through the National Association of
Environmental Professionals.
There being no further comments or business to come before the
Commission, the meeting adjourned at 8:35 p.m.
1 2
zi , , `/L... _ .. 1 . .
Suzanne Shaug
Mayor/Preside• _ icer
ATTEST:
fir(aAA-Ate.e&_
i
44-6MaureenKing, C C
City Clerk
ATTACHMENT A
MARCH 22, 1999 COMMISSION MEETING
AGENDA ITEM NO.: g H
DATE: a` 2• Q9
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:REVISION TO INTERAGENCY AGREEMENT BETWEEN JTA AND THE
CITY OF ATLANTIC BEACH FOR CONSTRUCTION OF SEWER MAINS
ON THE WONDERWOOD CONNECTER SEGMENT 2A
SUBMITTED BY: David E. Thompson, City Manager
DATE: March 17, 1999
BACKGROUND:
On February 22, 1999 the City Commission approved an Interagency Agreement
between the Jacksonville Transportation Authority (JTA) and the City of Atlantic Beach for
Construction of Sewer Mains on the Wonderwood Connector Segment 2A.
Article 2 of the Agreement addressed the cost which was an amount of$538,200 based
on the original opinion of probable costs by our Design Engineer, The R-A-M Professional
Group, Inc. of$534,549.93 (say $535,000.00) plus the original cost of$3188 (say $3200) by
the Bridge Designer, Ralph Whitehead Associates, Inc. to accommodate R-A-M's design. With
the 5% contract administration fee of$26,910.00 to JTA, the total construction related cost was
565,110.00.
III On March 15, 1999 we received a copy of an incorrect "final cost breakdown" sent to the
JTA's General Consultant, RS&H, for$736,667.20. Upon inquiry by Bob Kosoy, Director of
Public Works, on March 15, 1999, R-A-M advised their final estimate was in error due to
improper metric conversions, and a $40,000 error in the original estimate. They submitted a
revised estimate of$644,765.60 on March 15, 1999. This new estimate does not take credit for
any savings by bidding with the JTA, and JTA feels that until bids are opened, we should not
assume any savings, but base the agreement on estimate figures only. In addition to this cost
is the final cost from the bridge design firm of$5324., or a total construction cost of
650,089.60. With the revised 5% contract administration fee of$32,504.48 to JTA, the total
construction related cost is estimated at $682,594.08.
The numbers in the contract do not reflect any cost savings by bidding the project with
JTA and cannot be verified until bids are received. The bid opening will be held on March 24,
1999 and the figures will be adjusted at that time.
The total amount budgeted for the Wonderwood Project in FY 98-99 is $600,000 and
this agreement would require a budget adjustment of$110,500 to include R-A-M's consultant
fees of$27,900.
RECOMMENDATION:
We recommend the City Commission approval for the City Manager to sign the
Interagency Agreement between JTA and the City of Atlantic Beach and authorize a budget
adjustment not to exceed $110,500. As discussed with Nelson Van Liere, Finance Director,
these funds are available from reserves in the Sewer Utility Fund Balance.
11)ATTACHMENTS:
Four (4) opinions of probable cost by The R-A-M Professional Group, Inc.
Letter dated 3/16/99 from Director of Public Works to The R-A-M Prof. Group, Inc.
Revised Agreement (only Article 2, page 2 is revised) -
REVIEWED BY CITY MANAGER:
03-15-1999 02:10PM FROM R-A-M PROFESSIONAL GROUP TO 2475843 F'.02
d---_-.
DATE PREPARED:
OPINION OF PROBABLE COSTS
MARCH 11, 1999
CITY OF ATLANTIC BEACH ESTIMATED BY:FEG
ii•
EPARTM OF PUBLIC WORKS
THE R A-M PROFESSIONML
TED
BY:
INC.
R-A-M Proj.No, 198-023-01
STATUS OF DESIGN: xxx FINAI.xxx
51D LIEM.NO TEM DE.SCRIT[10N UNIT WADES UNIT COST TOTAL
2425-2-41 Manholes(F&I)(<3m) EA 5.00 $2.299.00 $11,495.00
2425-5-1 Manholes(Adjust)
EA 7.00 728 00 $5,096.00
2425-6- Valve Boxes(Adjust) EA 1.00 130.00 130.00
3020-1 Pipe Removal(460mm OR LESS) M1 3593.00 20.00 571,860,00
3050-130-200 Sample Tap Assembly(13mm)EA 17.00 210.00 $3,570.00
3050-130-409 Tapping Sleeve&Valve(F&I)(200mm)EA 3.00 $3.143.00 $9.429.00
3080-113-11 Valve Vault for Air Release Valve EA 10.00 843.00 $8,430.00
3070-111-108 Gate Valve Assem(F&1)(1034kpa)(150mm) EA 1.00 $1,027.00 $1,027.00
3070-114-109 Plug Valve Assem(F&I)(1034pka)(150mm) EA 2.00 $1,316.00 $2,632.00
3070-114-109 Plug Valve Assem(F&I)(1034pka)(200mm) EA 8.00 51,464.00 511,712,00
3070-114-110 Plug Valve Assam(F&I)(1034kpa)(250mm) EA 2.00 $1,801.00 $3,602.00
3070-114-111 Plug Valve Assem(F&I)(1034kpa)(300mm) EA 6.00 52,200.00 $13,200.00
370-118-105 Air Release Assem(F&1)(1034 pka)(51mm) EA 10.00 920.00 $9,200.00
3070.121-105 Gate Valve Assam(F&I)(1034kpa)(50mm) EA 1.00 353.00 353.00
3080-100-07 Valve Box(F&I)(100mm) EA 1.00 100.00 100.00
3080.10008 Valve Box(F&I)(150mm) EA 3.00 100.00 300.00
3080-100-09 Varve Box(F&I)(200mm) EA 8.00 5100.00 3800.00
3080-100-10 Valve Box(F&I)(250mm) EA 2.00 100 00 200.00
3080-100-11 Valve Box(F&I)(300mm) EA 6.00 5100.00 600.00
3090-136-07 Pipe(PVC)(F&I)(Push-on)(C-900 DR 25)(100mm)(Watermain) M1 155.00 45.00 $6,975.00
3090-136-08 Pipe(PVC)(F&I)(Push-on)(C-900 DR 25)(150mm)(Watermain) M1 98.00 48.00 $4,704.00
Pipe(PVC)(F&I)(Push-on)(C-900 DR 18)(150mm)(Forcemain) M1 199.00 72.00 $14,328.00
3090-135-09 Pipe(PVC)(F&I)(Push-On)(C-900 DR 25)(200mm)(Watermain) M1 169.00 568 00 $11,492.00
Pipe(PVC)(F&I)(Push-on)(C-900 DR 18)(200mm)(Forcemain) M1 1407.00 568.00 595,676.00
3090-136-10 Pipe(PVC)(F&I)(Push-on)(C-900 DR 18)(250mm)(Forcemain) M1 199.50 590.00 $17,955.00
3090-136-11 Pipe(PVC)(F&I)(Push-on)(C-900 DR 18)(300mm)(Forcemain) Mt 1329.00 113.00 $150,177.00
3090-138-09 Pipe(PVC)(F&1)(Push-on)(SDR 35)(200mm)(Sanitary) M1 256.00 140.00 $35.840.00
11-110 Sewer Fittings(F&I)(DJ)(150mm Bend)
901110
MT 3.90 $7.201.89 $28,087.37
11-140 Water Fittings(F&I)(100mm Bend)45 MT 2.40 $7,125.93 $17,102.23
12-107 Mechanical Joint Restraints(F&I)(100mm) EA 1.00 55.00 55.00
3612-108 Mechanical Joint Restraints(F&t)(150mm) EA 36.00 375.00 $2,700.00
3612-109 Mechanical Joint Restraints(200mm) EA 106.00 125.00 $13,250.00
3612-110 Mechanical Joint Restraints(F&I)(250mm) EA 117.00 180.00 $21,080.00
3612-111 Mechanical Joint Restraints(F&I)(300mm) EA 41.00 220.00 $9,020.00
3616-530-01 Service(Adjust,Modify or Relocate)(PVC)(19mm) EA 18.00 5230.00 $4,140.00
3080-104-09 Miscellaneous Fixtures(F&I)(200mm Expansion Coupling EA 2.00 $2,683.00 $5,366.00
3080-104-11 Miscellaneous Fixtures(F&1)(300mm Expansion Coupling) EA 1.00 $4,216.00 $4,216.00
3100.120-209 Pipe(DI)(F&1)(Flanged Bolted)(CL 51)(200mm)(Forcemain M1 85.00 5130.00 $11,050.00
3100-120-211 Pipe(DI)(F&I)(Flanged Bolted)(CL 51)(300mm)(Forcemain M1 43.00 145.00 $6,235.00
3100-150-109 Pipe(DI)(F&I)(MJ)(CL 50)(200mm)(Forcemain) M1 152.00 115.00 $17,480.00
3100-150.111 Pipe(DI)(F&I)(MJ)(CL 50)(300mm)(Forcemain) M1 53.00 143.00 $7,579.00
3070-111-107 Gate Valve Assem(F&I)(1034kpa)(100mm) M1 1.00 332.00 332.00
3645-500- Meter Box&Meter(Adjust,Modify or Relocate)EA 18.00 345.00 36110 00
TOTAL
644,765.60
This opinion is based on the relocation of the1050 storm sewer piping at station 401*70(offset right-8m)
to prevent the conflict with the Atlantic Beach 200 sanitary sewer
L P.02
v ac. vv , z-WW1 Ri 7 Una 111.117J11 nt111-' artz,4}(0041J,lf J/ V
S
DATE PREPARED:OPINION OF PROBABLE COSTS MARCH 11, 1999CITYOFATLANTICBEACH
DEPARTMENT OF PUBLIC WORKS ESTIMATVF
GROUP.
ED B :
INC.
EG
o. 198-023-01
5 OF DESIGN: xxx FINALxxx
1314.1TTM.r(O, ITEM DESCRIPTION UNIT t'1UOAIME UNIT COST TOTAL
2425-2.41 Manholes(F&I)(<3m)
1'
EA 5.00 $2,299.00 $11,495.00
2425-5-1 Mant{vles(Adjust) EA 7.00 728.04 $5.096.00
2425-6- Valve Boxes(Adjust)• EA 1.00 3130.00 5130.00
3020-1 Pipe Removal(460mm OR LESS) MI . , 3593.00 20.00 $71,850.00
3050-130-200 Sample Tap assembly(13mm)EA 17.00 5210.00 $3,570.00
3050-130.409 Tapping Sleeve&Valve(F&I)(200mm)EA 3.00 $3,143.00 59.429.00
3060.113.11 Valve Vault for Air Release Valve EA i 10.00 $3.000.00 $30,000.00
3070-111-108 Gate Valve Assem(F&I)(1034kpa)(150mm)i EA 3.00 $1.027.00 $3.081.00
3070-114-109 Plug Valve Assem(F&I)(1034pka)(200mm) . EA 8.00 $1,464.00 511,712.00
3070-114-110 Plug Valve Assem(F&I)(1034kpa)(250nun) EA 2.00 $1,801,00 $3,602.003070-114-111 Plug Valve Assem(F&I)(1034kpa)(300mm) . EA 6.00 $2,200.00, $13,200.00
370-118-105 Air Release Assem(F&I)(1034 pka)(51mm)4 EA 10.00 5920.00 $9,200.00
3070-121-105 Gate Valve Assem(F&l)(1034kpa)(50mm) ,, EA 1.00 5353.00 5353.00
3080-100-07 Valve Box(F&I)(100mm) EA 1.00 3227.00 $227.00
3080-100-08 Valve Box(F&I)(150mm) CA 2.00 238.00 5476.00
3080-100-0A Valve Box(F&I)(200mm) EA 8.00 275.00 52.200.00
3080-100-10 Valve Box(F&1)(250mm) EA 2.00 307.00 5814.00
3080-100-11 Valve Box(F&l)(300mm) EA 4.00 3345.00 31,380.00
3090-136-07 Pipe(PVC)(F&I)(Push-on)(C•900 DR 25)(100mm)(Waterman) M1 155.00 45.00 36,975.00
3090-136-08 Pipe(PVC)(F&°(Push-on)(0-900 DR 25)(150mm)(Waterman) M1 98.00 548.00 $4,704.00
Pipe(PVC)(F&l)(Pueh-cn)(0-000 DR 18)(150mm)(Forcemaln) Ml 199.00 572.00 514,328.00
3090-136-09 Pipe(PVC)(F&I)(Push-on)(C-900 DR 25)(200mm)(Watermaln) M1 189.00 368.00 $11,492.00
Pipe(PVC)(F&I)(Push-on)(C-900 DR 18)(200mm)(Forcemain) MI 1407.00 68.00 $95.676.00
3090-138-10 Plpe(PVC)(F&I)(Push-on)(C-900 DR 18)(250mm)(Forcemaln) M1 199.50 390.00 517,955.00
3090.136.11 Pipe(PVC)(F&I)(Push-on)(C-900 DR 15)(300mm)(Forcemaln) Ml 1329.00 113.00 5150,177.00
3090-138-09 Pipe(PVC)(F31)(Push-0n)(SOR 35)(200mm)(Sanitary) M1 256.00 3140.00 $35,840.00
3511-110 Sewer Fittings(F&I)(DJ)(150mrri Bend)90 MT 3.90 $11,040.00 $43,056.00
3611-140 Water Fittings(F&I)(100rnm Bend)45 : MT 2.40 310,923.00 526,215.20
612-107 Mechanical Join Restraints(F&I)(100mm) EA•1.00 100.00 $100.00
612-108 Mechanical Join Restraint(F&{)(150mm) EA 38.00 150.00 $5,400.00
612-109 Mechanical Joint Restraints(200mm) EA 106.00 235.00 324,910.00
3612-110 Mechanical Joint Restraints(F&I)(250mm) EA 117.00 5308,00 $35,036.00
3612-111 Mechanical Joint Restraints(F&I)(300mm) EA 41.00 3430.00 $17,630.00
3616-530-01 Service(Adjust„Modify or Relocate)(PVC)(19mm) EA 18.00 230.00 $4,140.00
3080-104-09 Miscellaneous Fixtures(F&I)(200mm Expansion coupling EA 2,00 52.583.00 $5.366.00
3080-104-11 Miscellaneous Fixtures(F&t)(300mm Expansion Coupling) EA 1.00 34,216.00 34,216.00
3100-120-208 Pipe(DJ)(F&I)(Flanged Bolted)(Ct-51)(200mm)(Forcemain M1 85,00 130.00 $11,050.00
3100-120-211 Pipe(0J)(F&I)(Flanged Bolted)(CL 51)(300mm)(Forcemain M1 43.00 145.00 $6,235.00
3100-150-109 Pipe(DJ)(F&I)(MJ)(CL 50)(200mm)(Forcernain) M1 152.00 115.00 $17,480.00
3100.150-111 Plpe(0J)(F&I)(MJ)(CL 50)(300mm)(Forcemain) M1 53.00 5143.00 57,579.00
3100-150-109 Pipe(DJ)(F&I)(Push-on)(CL 50)(200mm)(Watermain) M1 44.00 135.00 55.940.00
3070-111-107 Gate Valve Assem(F&I)(1034kpa)(100mm). M1 1.00 332.00 33200
3645-500- Meter Box&Meter(Adjust,Modify or Relocate)EA 18.00 5345.00 58.210.0Q
TOTAL 3738.607.20
E;g1E11171If
MAR 1 2 1999
JACKSONVILLE
TRANSPORTATION Al,!'HORITY
4110
iF( K1 AL •-•MATE
DATE PREPARED: PAGE 1 OF 2
OPINION OF PROBABLE COSTS FEB.25, 1999
CITY OF ATLANTIC BEACH
DEPARTMENT OF PUBLIC WORKS ESTIMATED BY FEG
THE R-A-M PROFESSIONAL GROUP. INC.
R-A-M Proj. No. 198-023-01
WONDERWOOD CONNECTOR-UTILITIES RELOCATION STATUS OF DESIGN
PED 30%90% xxx FINALxxxxxx
QUANTITY MATERIAL COST LABOR COST ENGINEER. ESTIMATE
ITEM DESCRIPTION NUMBER UNIT UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
A. Demolition
Remove Existing Pipe(<460mm)11230 LF 0.00 0.00 4.00 44,920.00 4.00 44,920.00
B.Sewer
Adjust Sanitary Manhole, Precast 7 EA 250.00 1,750.00 225.00 1,575.00 475.00 3,325.00
Sanitary Manhole, Precast 4 EA 950.00 3,800.00 532.00 2,128.00 $1,482.00 5,928.00
Piping,(200mm)10'Lengths,s.d.r 35,8"diameter PVC 595 LF 10.40 6,188.00 17.60 10,472.00 28.00 16,660.00
Piping,force main,(150mm)6"diameter PVC 655 LF 5.50 3,602.50 4.75 3,111.25 10.25 6,713.75
Piping,force main,(200mm)8",flanged, DIP 279 LF 12.25 3,417.75 18.75 5,231.25 31.00 8,649.00
Piping,force main,(200mm)8",MJ,DIP 367 LF 12.25 4,495.75 10.75 3,945.25 23.00 8,441.00
Piping,force main,(200mm)8"diameter PVC 4064 LF 8.25 $33,528.00 6.75 27,432.00 15.00 60,960.00
Piping,force main,(250mm)10"diameter PVC 470 LF 10.25 4,817.50 7.75 3,642.50 18.00 8,460.00
Mechanical Joint Restraints,(200mm)8" 81 EA 65.00 5,265.00 56.00 4,536.00 121.00 9,801.00
Mechanical Joint Restraints,(250mm)10" 16 E'A 85.00 1,360.00 70.00 1,120.00 155.00 2,480.00
Mechanical Joint Restraints,(300mm)12" 29 EA 105.00 3,045.00 80.00 2,320.00 185.00 5,365.00
Piping Fitting Expansion Coupling,(200mm)8" 4 EA 950.00 3,800.00 800.00 3,200.00 $1,750.00 7,000.00
Piping Fitting Expansion Coupling,(300mm)12" 2 EA 1,550.00 3,100.00 $1,200.00 2,400.00 $2,750.00 5,500.00
Piping,force main,(300mm)12",flanged, DIP 141 LF 16.75 2,361.75 21.75 3,066.75 38.50 5,428.50
Piping,force main,(300mm)12"diameter PVC 3772 LF 12.75 $48,093.00 9.75 36,777.00 22.50 84,870.00
Piping,force main,(300mm)12",MJ,DIP 174 LF 16.75 2,914.50 11.75 2,044.50 28.50 4,959.00
Piping,Fittings,45d bend,(300mm)12"diameter 9 EA 175.00 1,575.00 25.00 225.00 200.00 1,800.00
Piping, Fittings,45d elbow,(250mm)10"diameter 4 EA 150.00 600.00 23.00 92.00 173.00 692.00
Piping,Fittings,45d bend,(200mm)8"diameter 18 EA 130.00 2,340.00 21.00 378.00 151.00 2,718.00
Piping,Fittings,90d bend,(200mm)8"diameter 8 EA 140.00 1,120.00 21.00 168.00 161.00 1,288.00
Piping,Fittings,(150mm)6"Elbow 2 EA 130.00 260.00 70.00 140.00 200.00 400.00
Piping,Fittings,(150mm)6"Tee 1 EA 185.00 185.00 90.00 90.00 275.00 275.00
Piping,Fittings,(150x200mm)6"x8"Reducer 1 EA 140.00 140.00 75.00 75.00 215.00 215.00
Piping, Fittings,(150mm)6"11.25d 1 EA 110.00 110.00 55.00 55.00 165.00 165.00
Piping,Fittings, 11.25d bend,(300mm)12"diameter 2 EA 170.00 340.00 25.00 50.00 195.00 390.00
Piping,plug valves with boxes,cast iron,(300mm)12"dia. 6 EA 875.00 5,250.00 255.00 1,530.00 $1,130.00 6,780.00
Piping,plug valves with boxes,cast iron,(200mm)8"dia. 7 EA 775.00 5,425.00 180.00 1,260.00 955.00 6,685.00
Plug Valve(150mm)6"dia. 3 EA 675.00 2,025.00 185.00 555.00 860.00 2,580.00
Plug Valve(250mm)10"dia. 2 EA 875.00 1,750.00 300.00 600.00 $1,175.00 2,350.00
Sewer Air Release Valve Assy.(50mm) 10 EA 450.00 4,500.00 150.00 1,500.00 600.00 6,000.00
Vault For Air Release 10 EA 350.00 3,500.00 200.00 2,000.00 550.00 5,500.00
200mm)8"Pipe Hanger 28 EA 45.00 1,260.00 30.00 840.00 75.00 2,100.00
300mm)12"Pipe Hanger 14 EA 55.00 770.00 35.00 490.00 90.00 1,260.00
DATE PREPARED:
OPINION OF PROBABLE COSTS
CITY OF ATLANTIC BEACH
DEPARTMENT OF PUBLIC WORKS ESTIMATED BY FEG
THE R-A-M PROFESSIONAL GROUP. INC.
R-A-M Proj. No. 198-023-01
WONDERWOOD CONNECTOR-UTILITIES RELOCATION STATUS OF DESIGN
PED 30% X 90%FINAL
QUANTITY MATERIAL COST LABOR COST ENGINEER. ESTIMATE
ITEM DESCRIPTION NUMBER UNIT UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
C.Water Main
Piping,water line,(100mm)4"diameter PVC 508 LF 4.25 2,159.00 4.75 2,413.00 9.00 4,572.00
Piping,PVC,(150mm)6" 100 LF 4.75 475.00 4.75 475.00 9.50 950.00
Piping,water line,(200mm)8"diameter PVC 380 LF 7.75 2,945.00 6.75 2,565.00 14.50 5,510.00
Piping,water line,(200mm)8",MJ,DIP 30 LF 12.25 367.50 10.75 322.50 23.00 690.00
Piping,water line,(300mm)12"diameter PVC 158 LF 11.75 1,856.50 9.75 1,540.50 21.50 3,397.00
Valve Box Adjust 1 EA 0.00 0.00 85.00 85.00 85.00 85.00
8"x4"Reducer 1 EA 90.00 90.00 20.00 20.00 110.00 110.00
Piping,Fittings,45d bend,(300mm)12"diameter 2 EA 175.00 350.00 25.00 50.00 200.00 400.00
Piping,Fittings,45d bend,(150mm)6"diameter 12 EA 90.00 1,080.00 21.00 252.00 111.00 1,332.00
Piping,Fittings,45d bend,(100mm)4"diameter 2 EA 65.00 130.00 18.00 36.00 83.00 166.00
Piping,Fittings,90d bend,(100mm)4"diameter 1 EA 70.00 70.00 17.00 17.00 87.00 87.00
Piping,Fittings,90d bend,(150mm)6"diameter 2 EA 95.00 190.00 18.00 36.00 113.00 226.00
Piping,Fittings,90d bend,(200mm)8"diameter 3 EA 130.00 390.00 25.00 75.00 155.00 465.00
Piping,Fittings,45d bend,(200mm)8"diameter 18 EA 120.00 2,160.00 21.00 378.00 141.00 2,538.00
Piping,Fittings,22.5d bend,(300mm)12"diameter 2 EA 250.00 500.00 35.00 70.00 285.00 570.00
200mm)8"Solid Sleeve 3 EA 65.00 195.00 30.00 90.00 95.00 285.00
200mm)8"x8"x8"Tee 1 EA 290.00 290.00 67.00 67.00 357.00 357.00
8"x4"Reducer 1 EA 40.00 40.00 30.00 30.00 70.00 70.00
Solid Sleeve,(100mm)4" 1 EA 45.00 45.00 30.00 30.00 75.00 75.00
Transfer/Renew Existing Water Service 36 EA 66.50 2,394.00 15.00 540.00 81.50 2,934.00
Tapping Sleeve&valve w/box,(200mm)8"dia.3 EA 1,150.00 3,450.00 900.00 2,700.00 $2,050.00 6,150.00
Gate valve w/box,Bronze,(50mm)2"dia. 1 EA 185.00 185.00 32.00 32.00 217.00 217.00
Gate valve w/box,cast iron,(100mm)4"dia. 1 EA 185.00 185.00 32.00 32.00 217.00 217.00
Gate valve w/box,cast iron,(150mm)6"dia. 1 EA 575.00 575.00 95.00 95.00 670.00 670.00
Mechanical Joint Restraints(100mm)14 EA 25.00 350.00 20.00 280.00 45.00 630.00
Mechanical Joint Restraints(150mm) 39 EA 45.00 1,755.00 35.00 1,365.00 80.00 3,120.00
Remove&Replace Existing Water Meter&Box 36 EA 250.00 9,000.00 125.00 4,500.00 375.00 13,500.00
Sample Tap 8 EA 75.00 600.00 62.00 496.00 137.00 1,096.00
SUBTOTAL BID(NET) 194,515.75 186,561.50 381,077.25
SALES TAX 6.50% 12,643.52 12,643.52
MATERIAL MARKUP 10.00% 19,451.58 19,451.58
LABOR MARKUP 35.00% 65,296.53 65,296.53
SUBTOTAL 226,610.85 251,858.03 478,468.87
CONTINGENCY 5.00% 23,923.44
BOND 2.00% 9,569.38
PROFIT 15.00% 71,770.33
TOTAL: 583,732.03
A\i//•) S P u E r0 I IJ cQ a PO 1ZkT iO IJ i N To
STA P o,r-cT (A )f4i,.2)sv/
fik
N i 'TOTAL 533173Z -°3
0 1-Z /M/AM-
Oa 4 deyL ed
DATE PREPARED: PAGE 1 OF 2
OPINION OF PROBABLE COSTS FEB. 1,1999
CITY OF ATLANTIC BEACH
DEPARTMENT OF PUBLIC WORKS ESTIMATED BY FEG
THE R-A-M PROFESSIONAL GROUP.INC.
R-A-M Proj.No. 198-023-01
WONDERWOOD CONNECTOR-UTILITIES RELOCATION STATUS OF DESIGN
PED 30% X 90%FINAL
QUANTITY MATERIAL COST LABOR COST ENGINEER. ESTIMATE
ITEM DESCRIPTION NUMBER UNIT UNIT COST TOTAL UNIT COST TOTAL.UNIT COST TOTAL
A. Demolition
Groutfill&Abandon Existing 8"Sewer 400 LF 1.25 500.00 2.40 960.00 3.65 1,460.00
Plug 8"Sewer 2 EA 35.00 70.00 25.00 50.00 60.00 120.00
Remove Existing 4"Waterline 547 LF 0.00 0.00 3.00 1,641.00 3.00 1,641.00
Remove Existing 12"Waterline 164 LF 0.00 0.00 5.00 820.00 5.00 820.00
Remove Existing 12"Force Main 4560 LF 0.00 0.00 4.50 20,520.00 4.50 20,520.00
Remove Existing 10"Force Main 410 LF 0.00 0.00 4.00 1,640.00 4.00 1,640.00
Remove Existing 8"Force Main 4506 LF 0.00 0.00 3.50 15,771.00 3.50 15,771.00
Remove Existing 6"Force Main 669 LF 0.00 0.00 3.00 2,007.00 3.00 2,007.00
Remove Existing Gravity Manhole 1 EA 0.00 0.00 450.00 450.00 450.00 450.00
B. Gravity Sewer
Adjust Sanitary Manhole,Precast 9 EA 250.00 2,250.00 225.00 2,025.00 475.00 4,275.00
Sanitary Manhole,Precast 3 EA 950.00 2,850.00 532.00 1,596.00 $1,482.00 4,446.00
Piping,10'Lengths,s.d.r 35,8"diameter PVC 560 LF 10.40 5,824.00 17.60 9,856.00 28.00 15,680.00
Piping,force main,6"diameter PVC 521 LF 5.50 2,865.50 4.75 2,474.75 10.25 5,340.25
Piping,force main,8"diameter DIP 223 LF 12.25 2,731.75 8.75 1,951.25 21.00 4,683.00
Piping,force main,8"diameter PVC 4874 LF 8.25 $40,210.50 6.75 32,899.50 15.00 73,110.00
Piping,force main, 10"diameter PVC 476 LF 10.25 4,879.00 7.75 3,689.00 18.00 8,568.00
Piping,force main,12"diameter DIP 223 LF 16.75 3,735.25 11.75 2,620.25 28.50 6,355.50
Piping,force main, 12"diameter PVC 4923 LF 12.75 $62,768.25 9.75 47,999.25 22.50 $110,767.50
Backfill&Compact Trench 1311 CY 0.00 0.00 1.29 1,691.19 1.29 1,691.19
Excav,Trench,No sht or dewtrg,8'-10' 1311 CY 0.00 0.00 4.86 6,371.46 4.86 6,371.46
Bedding,A-3 Sand,Compacting Bedding in Trench 35 CY 10.00 350.00 3.90 136.50 13.90 486.50
Piping,Fittings,45d bend, 12"diameter 28 EA 175.00 4,900.00 25.00 700.00 200.00 5,600.00
Piping,Fittings,45d bend, 10"diameter 2 EA 150.00 300.00 23.00 46.00 173.00 346.00
Piping,Fittings,45d bend,8"diameter 34 EA 130.00 4,420.00 21.00 714.00 151.00 5,134.00
Piping,Fittings,90d bend,8"diameter 4 EA 140.00 560.00 21.00 84.00 161.00 644.00
Piping,Fittings,90d bend,12"diameter 4 EA 195.00 780.00 30.00 120.00 225.00 900.00
Piping,Fittings,22.5d bend, 10"diameter 2 EA 145.00 290.00 23.00 46.00 168.00 336.00
Piping,Fittings, 11.25d bend,12"diameter 2 EA 170.00 340.00 25.00 50.00 195.00 390.00
Piping,gate valves with boxes,cast iron,12"dia. 4 EA 875.00 3,500.00 255.00 1,020.00 $1,130.00 4,520.00
Piping,plug valves with boxes,cast iron,8"dia.4 EA 775.00 3,100.00 180.00 720.00 955.00 3,820.00
Dewatering,2"Diaphram Pump 90 DAY 0.00 0.00 8.23 740.70 8.23 740.70
Sewer Air Release Valve 13 EA 850.00 $11,050.00 250.00 3,250.00 $1,100.00 14,300.00
8"Pipe Hanger 28 EA 45.00 1,260.00 30.00 840.00 75.00 2,100.00
12"Pipe Hanger 28 EA 55.00 1,540.00 35.00 980.00 90.00 2,520.00
E. Traffic Control(Temporary Force Mains Only)
Type I Barricades 1600 ED 0.35 560.00 0.15 240.00 0.50 800.00
Type III Barricades 80 ED 5.50 440.00 2.50 200.00 8.00 640.00
18"traffic cones 800 ED 0.15 120.00 0.05 40.00 0.20 160.00
Construction signs,Post Mounted 80 ED 1.50 120.00 1.50 120.00 3.00 240.00
DATE PREPARED:
OPINION OF PROBABLE COSTS
CITY OF ATLANTIC BEACH
DEPARTMENT OF PUBLIC WORKS ESTIMATED BY FEG
THE R-A-M PROFESSIONAL GROUP.INC.
R-A-M Proj.No. 198-023-01
WONDERWOOD CONNECTOR-UTILITIES RELOCATION STATUS OF DESIGN
PED 30% X 90%FINAL
QUANTITY MATERIAL COST LABOR COST ENGINEER.ESTIMATE
ITEM DESCRIPTION NUMBER UNIT UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
F. Water Main
Piping,water line,4"diameter PVC 538 LF 4.25 2,286.50 4.75 2,555.50 9.00 4,842.00
Piping,water line,8"diameter PVC 138 LF 7.75 1,069.50 6.75 931.50 14.50 2,001.00
Piping,water line,12"diameter PVC 158 LF 11.75 1,856.50 9.75 1,540.50 21.50 3,397.00
Valve Box 1 EA 65.00 65.00 20.00 20.00 85.00 85.00
8"x4"Reducer 1 EA 90.00 90.00 20.00 20.00 110.00 110.00
Piping,Fittings,45d bend,12"diameter 2 EA 175.00 350.00 25.00 50.00 200.00 400.00
Piping,Fittings,45d bend,6"diameter 4 EA 90.00 360.00 21.00 84.00 111.00 444.00
Piping,Fittings,45d bend,4"diameter 2 EA 65.00 130.00 18.00 36.00 83.00 166.00
Piping,Fittings,90d bend,4"diameter 1 EA 70.00 70.00 17.00 17.00 87.00 87.00
Piping,Fittings,90d bend,6"diameter 2 EA 95.00 190.00 18.00 36.00 113.00 226.00
Piping,Fittings,90d bend,8"diameter 1 EA 120.00 120.00 21.00 21.00 141.00 141.00
Piping,Fittings,22.5d bend,12"diameter 2 EA 250.00 500.00 35.00 70.00 285.00 570.00
6"x6'x6"Tee 1 EA 160.00 160.00 56.00 56.00 216.00 216.00
8"x8"x8"Tee 1 EA 290.00 290.00 67.00 67.00 357.00 357.00
Transfer/Renew Existing Water Service 25 EA 66.50 1,662.50 15.00 375.00 81.50 2,037.50
Piping,gate valves with boxes,cast iron,4"dia.1 EA 185.00 185.00 32.00 32.00 217.00 217.00
Piping,gate valves with boxes,cast iron,6"dia.1 EA 575.00 575.00 95.00 95.00 670.00 670.00
Piping,gate valves with boxes,cast iron,8"dia.1 EA 675.00 675.00 185.00 185.00 860.00 860.00
Piping Fire Hydrant 4-1/2"valve size,depth 3'-0" 3 EA 785.00 2,355.00 175.00 525.00 960.00 2,880.00
Remove&Replace Existing Water Meter&Box 25 EA 250.00 6,250.00 - $125.00 3,125.00 375.00 9,375.00
Sample Tap 6 EA 75.00 450.00 62.00 372.00 137.00 822.00
SUBTOTAL BID(NET) 182,004.25 177,293.35 359,297.60
SALES TAX 6.50% 11,830.28 11,830.28
MATERIAL MARKUP 10.00% 18,200.43 18,200.43
LABOR MARKUP 55.00% 97,511.34 97,511.34
SUBTOTAL 212,034.95 274,804.69 486,839.64
CONTINGENCY 5.00% 24,341.98
BOND 2.00% 9,736.79
PROFIT 15.00% 73,025.95
TOTAL: 593,944.37
SAVINGS DUE TO INCORPORATION INTO JTA PROJECT(10%)59,394.44
NET TOTAL 534,549.93
ALAN JENSEN ATTY 975 P02 MAR 17' 99 09: 24
INTERAGENCY AGREEMENT BETWEEN TEE
JACKSONVILLE TRANSPORTATION AUTHORITY
AND THE CITY OF ATLANTIC BEACH
FOR CONSTRUCTION OF SEWER MAINS
THE WONDERWOOD CQNSTECTQR_SEGMENT 2A
THIS AGREEMENT made and entered into this day of
1999, by and between the JACKSONVILLE TRANSPORTATION AUTHORITY ("JTA"),
and the CITY OF ATLANTIC BEACH ("City").
WITNESSETH:
WHEREAS, the JTA is constructing the improvements to the Wonderwood Connector
between State Road AIA to Mayport Road ("Project") as shown on the construction plans
prepared for the JTA; and
WHEREAS, the City has formally requested the JTA that a 12" diameter and an 8"
diameter force main with all necessary attachments and branch connections be installed within
the limits of the Project and as depicted on the plans; and
WHEREAS, the City has prepared the necessary design plans, specifications and
estimates for the utility lines construction, and those plans have been incorporated in the Project
construction plan documents of the JTA; and
WHEREAS, the City has the authorization needed from its City Commission to proceed
with such work, but that such work can be done more efficiently for the city by the JTA's
contractor for the Project rather than by separate contract through the City; and
WHEREAS, the JTA is willing to assist the City and by this action significantly reduce
its cost of installation; and
WHEREAS, the parties hereto have reached an agreement on the performance of such
work, and the payment therefore and wish to set forth such understanding in writing.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
1. The JTA shall include in its Request for Bids for the construction of the Project
a requirement that the selected contractor procure and install a 12" and 8" diameter pipes for
force mains along the Wonderwood Corridor in accordance with a design by R.A.M. as
previously approved by the City ("Work").
ALAN JENSEN ATTY 975 P03 MAR 17' 99 09: 25
2. The JTA's Request for Bids shall require further that the contractor perform the
Work in accordance with the applicable City of Jacksonville's specifications and any standard
code adopted by the City for such utility main construction.
3. The City shall reimburse the JTA for all costs associated with the construction of
said 12" and 8" force main lines in an amount not to exceed $650,089.60. The City shall also
reimburse the JTA for contract administration costs at five percent (5%) of estimated
construction cost for an amount not to exceed $32,504.48. The prices include the engineering
design fees ($5,324.00) associated with the structural plans revision as a result of hanging the
utility lines under the Puckett Creek bridge deck. Notwithstanding these estimated costs, the
City shall pay to the JTA the actual costs incurred if the estimates are exceeded.
4. The City shall submit all invoices for the Work to the Administration, Department
of Finance, City of Jacksonville, within ten (10) days of submission to the City by the JTA. The
Administration, Department of Finance, City of Atlantic Beach, shall issue payment to the JTA
within forty-five (45) days of the original submission. These payments shall be based on the
contract unit prices as bid by the contractor and shown in the Project's pay item list. Periodic
progress payments shall be based on the percentage of the Work accomplished as submitted by
approved bythe engineer representing the JTA on the Project. The CitythecontractoranddulyapproegpgJ
shall abide by the JTA engineer's determination of compliance for such payments. The JTA
may discontinue installation of the line upon the City's failure to pay. If such occurs, the City
shall perform such remaining Work at its cost at a time determined by the JTA.
5, The City shall be the party responsible for inspecting the Work construction,
including, but not limited to, supervision of hydrostatic and leakage testing.
It is hereby understood and agreed by and between the parties that the City shall be the final
authority to accept and approve the force mains construction prior to its operation.
6. The City shall be responsible for the procurement of all permits necessary for the
Work.
7. The City shall defend and indemnify the JTA from all claims brought by the
contractor associated with the Work, including, but not limited, all claims arising from disputes
as a result of the City's inspection of the Work as set forth in paragraph 5 above, from
determining contractor's performance on the Work, from any changes made by the City, and,
2
ALAN JENSEN ATTY 976 P01 MAR 17' 99 09: 28
further, including further payments of all such contractor claims as determined by the JTA and4111)
the City to be appropriate. Reasonable and necessary costs incurred by the JTA in the defense
of such claims which are deemed to be appropriate shall be reimbursed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the date
first above written.
Witnesses: JACKSONVILLE TRANSPORTATION AUTHORITY
By:
Witness print name: Its
Witness print name:
ATTEST: CITY OF ATLANTIC BEACH
By:
MAUREEN KING Its
City Clerk
III
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRE JTA LEGAL COUNSEL
City Attorney
0 3
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0
CITY OF
4tEa to c ate% - evredar, r.
1200 SANDPIPER LANE
1P '.i
7ATLANTICBEACH,FLORIDA 32233 4381
TELEPHONE(904)247-5834
FAX(904)247-5843
March 16, 1999
Mr. Wayne Reed
President
The R-A-M Professional Group, Inc.
4655 Salisbury Road, Suite 210
Jacksonville, FL 32256
RE: Change in Cost Estimate — Wonderwood Connector
Dear Mr. Reed:
On February 1, 1999 your firm prepared an Opinion of Probable Cost for the referenced
0 project of$593,944.37, which included a 5% contingency of$24,341.98 and a
projected savings by incorporation into the Jacksonville Transportation Authority (JTA)
project reduced the estimate by 10% to $534,549.33. Based on your firm's Opinion of
Probable Cost, minor costs for revisions of the bridge plans to accommodate your
design, and administration fees by JTA, we entered into an Interagency Agreement with
JTA, approved by the City Commission on February 22, 1999, for $565,110.00.
Including your engineering fee of$27,500 for this project, our budget of $600,000 for
the project was still intact, as represented to the City Manager and City Commission.
On February 25, 1999 your firm submitted a revised Opinion of Probable Cost of
583,732.03, which included a 5% contingency, but did not take credit for any projected
savings in bidding with the JTA. This estimate was lower than the February 1, 1999
preliminary estimate since a projected savings of $50,000, less than the previously
assumed 10%, estimated the cost at $533,732.03 and, therefore, the agreement with
the JTA needed no modification.
During the week of March 8, 1999, at the direction of the JTA, your firm was required to
resubmit the estimate in metric format in order to be consistent with the metric plans.
On Wednesday, March 10, 1999 Frank Gray informed me that there was still an
interference at the storm drain in the vicinity of Station 401+70, and that this would
require extending the new sanitary line across Mayport Road to tie in to the existing
110 sewer on the east side of Mayport Road. I informed him that this was not an option
because of the tremendous cost, which I quickly estimated to be at least $100,000.
Wayne Reed
March 16, 1999
Page Two
On March 15, 1999, I received a copy of a revised "final cost breakdown" which you
had faxed to the JTA's general consultant, RS&H. The estimate was for $736,667.20.
This estimate was more than a 26% increase over your February 25, 1999 estimate,
and was forwarded to the JTA's general consultant without any discussion with me
about the increase. I contacted you on March 15, 1999 and you apologized for this
failure to inform me of this increase, and you stated you were still revising the estimate.
At 10:00 a.m. you informed me that the estimate was approximately $607,000 and the
mistakes were due to "metric conversions", and that I would receive a faxed copy of the
estimate immediately. At 2:10 p.m. I received a faxed copy of the revised Opinion of
Probable Cost of$644,765.60. Your explanation of the $37,000 increase from your
explanation in the morning was that "the original estimate was $40,000 too low."
In summary, we will be required to revise our Joint Participation Agreement with the
JTA for over $60,000. You were advised to obtain estimates prepared by RS&H and
BH&R, both consultants for the JTA, and compare your cost figures to theirs. Be
prepared to explain the reasons for the change in the Engineer's Opinion of Probable
Cost to the City Commission on Monday, March 22, 1999.
Sincerely,
Robert S. Kosoy, P.E.
Director of Public Works
cc: David Thompson, City Manager
R.SK/Imh
ATTACHMENT B
MARCH 22, 1999 COMMISSION MEETING
3 - z2.- 99
CITY MANAGER REPORT
March 17, 1999
1. Personnel Commendations:
Carlene Matthews and Joyce Lanier were recognized under the City Employee
Recognition Program (see attachments). They initiated a program that includes calling
every water billing customer on the"cut-off' list before the water service is actually
disconnected. The result of their efforts has been a significant reduction in the number of
people having their water service disconnected,which translates into better customer
relations and reduced overtime for water department members. They started this on their
own initiative, and it is rare that people voluntarily create more work for themselves. I
am not aware of any utility company that goes to this extent to communicate with
customers and prevent cut-offs.
Thank you notes were received commending Don Ford, George Worley, and Pat Harris
for assisting a citizen with concerns (see attachments).
The Police Department received a letter from Ken and Terry Criss thanking them for a
quick response and arrest regarding a burglary to their business on Atlantic Blvd. (see
attachment).
A memo was received from the Fire Department commending Police Officer Bill Bull
who discovered a structure fire just outside of Atlantic Beach while on routine patrol.
Bull called in the fire to the Department, and he immediately checked the building to
assure that no one was inside (see attachment).
Letters were received by the Police and Fire Departments thanking them for their
response to assist a patient February 21, 1999 (see attachment).
Commendations were awarded to Police officers Lt. Bartle, Sgt. Gualillo, Officer Bacon,
Officer Watts, and Officer Fissel for their work on a stolen car case that resulted in the
arrests of two juvenile offenders and the recovery of the car. This particular case was
initiated by officers who observed suspicious activity while on routine patrol (see
attachment).
2.At the March 8, 1999 City Commission Meeting, a question was raised relative to altering
the assessments for Section H residents based on the refinancing of the Gulf Breeze Loan.
Please see the attached report on this issue.
3.The City Manager has provided the approval for the consumption of alcohol at the
Dancin' In The Streets event in May. The alcohol will be restricted to areas on Atlantic
Blvd. in Atlantic Beach, and the rest of the alcohol consumption will be in Neptune
Beach. This approval is in conjunction with other restrictions that have been discussed
with the organizers to assure a quality, safe event.
4.The City is still waiting further information from Jacksonville regarding the Fire
Department contract. The pension information has been provided to the State for their
approval, and we are awaiting the numbers for our review.
5. Meetings are scheduled March 17, 1999 to negotiate with the design firm for Pine Island,
and to walk the island with representatives from Jacksonville Parks and Recreation and
representatives from PINE. Jacksonville has indicated that they are applying for FIND
grant money to design and build a canoe launch for the island, and we are identifying
possible locations for it at this time.
6. Please find the attached City Manager Report entitled Pine Street Observations. This
report includes various observations and information relative to the Pine Street Drainage,
but it does not offer a specific recommendation. After reviewing the materials,the City
Commission may wish to direct the City Manager to pursue further research or seek
specific options/solutions on the matter.
7.Please find the attached report relative to the Actuarial Report and Pension Benefits. I
believe that it will answer previous questions about the funding levels of the pension
plan.
I )
0, ,
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CITY OF
800 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904)247-5800
sfin. I`' FAX(904)247-5805
SUNCOM 852-5800
February 23, 1999
Carlene Matthews
Utility Billing Supervisor
Finance Department
Dear Carlene:
Based upon the recommendation of the Finance Director, I am pleased to approve a Special
Service award for you for the purpose of recognizing the outstanding contribution to improving
the City's level of customer service. Recently, through your efforts, a policy has been
established in the Finance Department wherein all customers are called on the afternoon before
their services are scheduled to be cut off. You were instrumental in implementing this policy.
The extra effort to contact all customers has prevented numerous cut offs of services, thus
greatly improving the City's relations with its customers. In addition, when a service cut off has
been prevented, the Public Works Department does not have to spend additional funds and time
to cut off and subsequently reestablish services. Because of the implementation of this system the
City has realized a benefit both in the improved relations with utility customers, and in the saving
of time and manpower when a service cut off is alleviated.
Although the savings to the City is not determinable, I feel that this enhanced level of customer
service is well deserving of recognition. Thus, I am happy to advise that you will receive a $425
award, minus required deductions,which is currently being processed. This award is in addition
to your normal pay and will be provided to you in your pay check dated February 26, 1999.
Your dedication to your job is appreciated and the City is happy to provide this Special Service
award to you. Thank you for a job well done!
Sincerely,
L.
Davi. E. Thompson
City Manager
DET:tl
Copy to:Honorable Mayor
and Members of the City Commission
George Foster,Human Resource Director
i)
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o r •
S.y"'=`' CITY OF
7ii'c c age% - 96vuda.
800 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233-5445
moi TELEPHONE(904)247-5800
FAX(904)247-5805
a'" ,.-- _ _ 4- - SUNCOM 852-5800
February 23, 1999
Joyce Lanier •
Customer Service Supervisor
Finance Department
Dear Joyce:
Based upon the recommendation of the Finance Director, I am pleased to approve a Special
Service award for you for the purpose of recognizing the outstanding contribution to improving
the City's level of customer service. Recently, through your efforts, a policy has been
established in the Finance Department wherein all customers are called on the afternoon before
their services are scheduled to be cut off. You were instrumental in implementing this policy.
The extra effort to contact all customers has prevented numerous cut offs of services, thus
greatly improving the City's relations with its customers. In addition, when a service cut off has
been prevented, the Public Works Department does not have to spend additional funds and time
to cut off and subsequently reestablish services. Because of the implementation of this system the
City has realized a benefit both in the improved relations with utility customers, and in the saving
of time and manpower when a service cut off is alleviated.
Although the savings to the City is not determinable, I feel that this enhanced level of customer
service is well deserving of recognition. Thus, I am happy to advise that you will receive a$425
award, minus required deductions, which is currently being processed. This award is in addition
to your normal pay and will be provided to you in your pay check dated February 26, 1999. -
Your dedication to your job is appreciated and the City is happy to provide this Special Service
award to you. Thank you for a job well done!
Sincerely,
David E. Thompson
City Manager
DET:tl
Copy to: Honorable Mayor
and Members of the City Commission
George Foster,Human Resource Director
El)
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Kenneth L. Criss, P.A.
L P 4c&,gu;t
447 ATLANTIC BLVD.,SUITE 5
904)239-8546
ATLANTIC BEACH,FLORIDA 32233
March 8, 1999 904)249-2199(FAX)
Letter to Editor
Shorelines News
1460 South Third St.
Jacksonville Beach, FL 32250
Gentlemen:
Our office was broken into during the early AM hours of March 4. Within minutes after
the security alarm sounded, an Atlantic Beach police officer was on the scene, witnessed the
burglary in progress, and arrested the perpetrator before any real damage or theft could occur.
Until an incident like this occurs, we often fail to appreciate the good job that the City of
Atlantic Beach Police does for our community. While we sleep, some two dozen uniformed
police officers, at personal risk for their own safety, patrol our neighborhoods and keep the crime
rate of our community at a relatively low level. We are proud of our Atlantic Beach Police
Department as being one of the finest police departments on the First Coast, and thank them for a
job well done.
Very truly yours,
c=72c./tit2.. ect.:44)
Ken and Terry Criss
Cc: Atlantic Beach Chief of Police
I )
I N T E R
OFFICEMEMO
To: David Thompson, City Manager
From:Claude Mayo, Acting Fire Chiefe7E-
Subject: Officer William (billy)Bull
Date: March 17, 1999
On the morning of March 17, 1999 at approximately 0425 a.m., police officer Bull while on patrol
discovered a structure fire just outside of his jurisdictions in Neptune Beach. It is my opinion that
Officers Bull's alertness and quick actions helped reduce the fire damage. I would like to extend a
job well done to Officer Bull.
4110
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0 N.. :, •.• CITY OF
w
f t4re uteez Eaaf 'eofr1
a ATLANTIC BEACH POLICE DEPT,
850 SEMINOLE ROAD
v ATLANTIC BEACH,FLORIDA 32233
0"... . TELEPHONE(904)247-585911FAX(904)247-5867
March 5, 1999
TO: Officer Fissel
Sgt.. Gualillo
Officer Watts
Officer Bacon
Lt. Bartle
REF: CCP.J 99-003409 /99-003411
1 wish to commend you all on a tine job clone to effect the apprehension of-the
two juvenile suspects for Burglary to Auto on 03-02-99, and the recovery of a large
amount of property. Your observation of a suspicious situation at 1611 Beach
Avenue, your willingness to devote time and effort to investigate, and the effort put
forth to apprehend the two suspects is most commendable. Your action and
curiosity proved to be not only justified, but also correct. It is this type of
inquisitiveness and work ethic that makes the entire Atlantic Beach Police
Department look good. Keep up the very good work. You have the thanks and
appreciation of not only myself, but the City Administration as well.
Thank you;
John
j
ampbell
edg.
Deputy Chief of Police
CC: City Manager
Each named employee's personnel file
4110
p2-)
City Manager Report
Section H and Refinancing of Gulf Breeze Loan
A question was asked at the March 8, 1999 City Commission Meeting relative to refunding
money to the residents of Section H because the City will be saving money on the Gulf Breeze
Loan refinancing. The following information is being provided for your consideration in this
matter:
The logic of rebating the money to Section H residents makes sense based on the
assumption that the residents of Section H paid for the improvements to their property. If
they paid for the improvements, and the City has been able to negotiate a better finance
rate for the bonds, then those people who paid for the work should benefit from the
improved financing. However,these assumptions are not entirely accurate, and the
equation is not so simple.
The improvements to Section H were not entirely funded by the residents or landowners
living there. Although a significant amount of the total project expense was funded
through assessments, there were other costs that were absorbed by the City. A review of
the form letter sent out in 1991 contained the language, "Owners of developed property
will not be assessed for paving or drainage as these costs will be assumed by the city."
Based on Resolution 88-7, $4,280,000 of the total project cost of$5,233,256 was funded
through assessments. The rest of the money came from other funding sources, including
Gas Tax money that could have been used to benefit citizens throughout the City.
When comparing the total projected savings on the refinancing to the money that went
into the Section H development when the improvements were done, the initial investment
of City money into Section H greatly exceeds the refinancing amount.
Choices:
A. Based on this information, it would be a reasonable decision to return the money from
the refinancing to the City General Fund to benefit all of the citizens of Atlantic Beach.
B. If the City Commission wishes for staff to identify each party that was assessed for
these improvements and reduce their assessment consistent with the refinancing,this task
can be accomplished. It will occupy significant staff time to make the calculations for
every party, but it can be done.
In the absence of direction from the City Commission to do otherwise,the savings will be
integrated in the budget for the City Commission to utilize as they determine in the
future.
C )
ti:%4 ,:, . CITY OF
tleurtic Eeacl 7eAvuda
800 SEMINOLE ROAD
I _ ATLANTIC BEACH,FLORIDA 32233-5445
1 TELEPHONE(904)247-5800
FAX(904)247-5805
SUNCOM 852-5800
March 10, 1999
Ms. Brenda Porter
P.O. Box 51597
Jacksonville Beach,Fl 32240-1597
S
Dear Ms. Porter:
Based on our conversations and reviews of the plans for Dancin' In The Streets for 1999,I am approving
your request to permit the consumption of alcohol as authorized under Atlantic Beach Code Section 3-11.
Town Center will still have the obligation to comply with all State laws regulating this event,and Atlantic
Beach will follow-up on the restrictions that have been discussed with you relative to the details of the
security, clean-up,facilities, electricity,gas,etc.
We thank you for your efforts in providing this community event, and we will look forward to working
with you in the near future.
Sincerely,
David E. Thompson
City Manager
cc: Atlantic Beach City Commission
11110
C3)
4110
ORDINANCE NO. 10-94-19
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING SEC. 3-11 OF THE CODE OF ORDINANCES TO ALLOW
CONSUMPTION OF BEER AND WINE ON PUBLIC PROPERTY WITH
PERMISSION FROM THE CITY MANAGER, ESTABLISHING TIME
LIMITS FOR. SUCH CONSUMPTION, AND PROVIDING AN EFFECTIVE
DATE.'
BE IT ORDAINED by the City Commission of the City of Atlantic
Beach, Florida:
SECTION 1. Sec. 3-11 of the Code of Ordinances of the City of
Atlantic Beach, Florida, is hereby amended to read as follows:
Sec. 3-11 Consumption, possession of open container
upon public property.
4110It shall be unlawful for any person to consume
alcoholic beverages upon the public properties within the
city, or for any person to be in possession of an open
container of an alcoholic beverage upon the public
properties within the city. Such public property shall
include, but not be limited to, roads, streets, highways,
parks and the ocean beach.
The City Manager may, for special events, grant
permits for the consumption of beer and wine and the
possession of open containers of beer and wine upon
public properties within the city, provided:
1) No alcohol shall be consumed out of doors in public
or park areas, except for up to four (4) festivals in any one
calendar year, beer and wine may be consumed out of doors.
2) All public consumption of beer and wine upon
city properties as permitted hereunder shall end no later
than 11: 00 p.m.
3) The applicant agrees to comply with any reasonable
conditions deemed necessar b the Cit Mana•er to •rotect the
best interests of the city and its residents.
Section 2. This Ordinance shall take effect immediately upon
its final passage and adoption.
3)
S ..
PASSED by the City Commission on first reading this 28th dayofNovember1994 .
PASSED by the City Commission on final reading this 12th dayofDecember1994.
ATTEST:
MA '•EEN KING. T. FL CHER, Mayor
City Clerk
Approved as .to. form and correctness:
101
C. • N SEN, ESQUIRE
City At •rney
Pine Street Observations
City Manager Report
March 12, 1999
Observations: 1. The drainage design that was originally planned and implemented in
the Pine Street area has been significantly compromised by homeowners
and residents who live there. There are numerous cases where landscaping
has been added, driveways have been added (without culverts), swales
have been filled in, and other alterations have been made which clearly
disrupt the drainage. These alterations prevent the water from flowing to
the storm drains. In some cases, the alterations clearly create a dam and
create a flooding problem for homeowners.
Please see the attached photographs which show some of the most obvious
alterations of the drainage system.
The past alterations have varied considerably relative to City review.
Some of the work has been done without permits. Within a year of Public
Works Director Bob Kosoy's arrival, driveway permits were required to be
reviewed and approved relative to their impact on drainage. However,
there was no review for drainage impact for more than ten years after the
subdivision was essentially completed.
2. Historically, the Salt Air subdivision has been very wet for many years.
After the development was originally built and the original drainage
designs were in place, there were flooding problems. Newspapers showed
photographs of people canoeing down some of the streets in the area.
One of the key areas of concern was the lack of drainage from the Howell
Park waterways. The culverts running under Seminole Road and Plaza
Drive were too small. The water consequently backed up and flooded the
Salt Air streets and homes. These culverts were replaced with larger
culverts in later years, and it helped to alleviate some of the flooding.
However, it has not eliminated the street flooding problems.
Several years ago, after repeated flooding problems along Poinsettia Street
and other nearby streets),the drainage along some of the streets was
redesigned and implemented. The improvements greatly improved the
situations for some of the streets. Pine Street was not included in the new
drainage work.
In the 1998-99 budget, funds were allocated for improving the 100 Block
p
of Pine Street, and the preliminarydesim work(30% lans)were received
3/12/99. The estimated cost of the improvements is about$50,000. If the
100 Block of Pine Street is constructed,the City should expect to receive
pressure from neighboring streets based on the argument that"If you do it
for them,then you should do it for me." At the current time, it would be
difficult to explain why we are going to curb and gutter the 100 Block and
not the 200 Block.
At the current time, no money was budgeted for drainage improvements to
the 200 Block of Pine Street. However,you will find an attachment for
the design work for the 200 Block at an estimated cost of about$5,200. If
the design and construction work is done together with the 100 Block,then
there is a significant savings that may be realized as compared to designing
and constructing the projects separately.
3. The City of Atlantic Beach has documented and submitted claims for
past flood events in Atlantic Beach, and there have not been any claims for
Pine Street residents during those events. This does not mean that none of
the residents have incurred losses from flooding, but it means that they did
not contact the City about the claims.
4. The storm drains along Pine Street flow into Howell Park. After
reviewing the locations with Public Works staff, it appears that the water
must pass through (or over) the culvert located at the North end of Pine
Street in the park.
An examination of the standing water on March 11, 1999, which was at a
time when there had not been any rain for several weeks,revealed that the
culvert remained about half full of water. It was obvious that the build up
of silt and soil north of the culvert has limited the ability of the water to
drain from the Pine Street area. Instead, there is standing water in the
culvert, and the downstream area is so clogged with soil and silt that water
does not drain well. Without good drainage away from the Salt Air area, it
is probable that water will continue to back up into Pine Street regardless
of curbs and gutters.
5. The dredging of the Howell Park water channels was originally
considered in the Core City Project, and this would probably improve the
situation in the Salt Air development. In subsequent Core City Plans,the
dredging was eliminated. As of this date, 3/16/99,we do not know
whether or not the newest Core City plans will address the Howell Park
drainage.
Summary:As you can see from the information above, there are manyfactors to be
considered relative to drainage on Pine Street. After the City Commission
has had a chance to review this information, they may wish to provide
guidance to staff relative to their need for additional research and possible
options. The purpose of this correspondence is to provide information for
the City to consider relative to the petition submitted by Pine Street
residents.
Disclaimer: I am not an engineer and I do not have any particular expertise in storm
water management or flooding. This lack of expertise causes me to rely
on logic and common sense in observing and evaluating problems, and
often common sense lacks an empirical foundation on which to base
opinions and ideas. However,these observations and opinions are offered
for the consideration of the City Commission relative to the 100 and 200
Blocks of Pine Street.
110 David E. Thompson, City Manager
41110
Sent 9y: S&G / JEA; 904 745 6887; Mar-15-99 17:05;Page 1/2 /(p
V !/i?1k17it., llt2
Va
SMITH AND GILLESPIE ENGINELW >_ INC.
r.,it to 1 ice BOX h.u',Ip
JAC:KtiCINV1LLL. l.c)I'ttr,A 32 01
100.1) 74:4 rrsq.F.n
DOUGLAS E.LAYTON.P.E.
March 15, 1999 VICE PRE OENT
GENERat MANAGER
Mr.Robert S. Kosoy, N.F.
Director of Public Works
City of Atlantic Reach
1200 Sandpiper Lane
Atlantic Reach,Florida 3223.1
Subject: Engineering Services
Stonnwater Design
S&G Project No. 8505-24-01
Atlantic Beach,Florida
Dear Mr. Kosoy:
1 hank you ter your request to increase the design scope of our stomrwater improvements. Our fee
for this additional work is:
Design S4,000
Pennitting S 0
Survey Subconsultant 1,200
Total Proposed S&Ci Fee $5,200 Lump Sum
The following describes the scope of services associated with the above breakdown of our fee
proposal. No work is included unless specifically delineated below:
Expand the area of street and drainage improvements on Pine Street to include the block from David
Street to Seaspray Avenue, and the partial block from Seaspray Avenue to the entrance of Howell
Park. The design to be added to the plans and specifications being prepared under our current
authorization.
We understand the scope of engineering services will include the preliminary and final design,
including permitting, for the following improvements:
1. Provide drainage improvements on Pine Street from David Street to Seaspray
Avenue,and the partial block from Seaspray Avenue to the entrance to Howell Park.
The improvements will be similar to those designed for the block or Pine Street from
Sturdivant Street to David Street.
4110
2. The level of engineering services will be as defined in the original authorization for
the subject project.
Sent ByS&G / JEA; 904 745 6887; Mar-15-99 17:05;Page 2/2 iO
Mr. Robert S. Kosoy, Y.E.
S&G Project No. 8505-24-01
March 15, 1999....page 2
3. We intend to make use of applicable Public Works Department plans and other
public records in the preparation of our design plans. Field survey will be needed
to complete our design.
4. In these sections of Pine Street, the prime concern is elimination of minor flooding
in driveways,while maintaining the integrity of the streetseape. The work involves
approximately 750 feet of street, with removal and replacement of driveways as
necessary, and construction of Miami curb and gutter to direct the street runoff
toward existing storm inlets. If the survey reveals inadequate grades to accomplish
drainage by curb and gutter alone, we will design a drainage inlet and pipe system
to serve the street, and connect to the nearest existing inlets.
5.Permitting to the St. Johns River Water Management District will be part of our
overall project permit submittal and is not anticipated to require additional
engineering costs
6. The City has elected to address engineering support during construction at a futuree
time. Therefore,no services alter recommendation of award are included in our
proposed fee. We remain available to assist the City during construction if
requested by the City.
The above is proposed under the general terms of our continuing Engineering Contract with the City
of Atlantic Beach dated June 1, 1985. We will be glad to discuss this proposal in greater detail at
your convenience.
Sincerely,
SMITH AND G 1LLESPI L ENGINEURS,INC.
Douglas E on
XC: Chief David Thompson,City Manager
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City Manager ReportgerP
Actuarial Report and Pension Benefits
At the February 22, 1999 City Commission meeting, a question was raised relative to the audit
and its reporting relative to the funding of the pension plan. The first question addressed the
apparent drop in the percentages relative to funding the plan on page 55 of the audit (see
attachment"A"), and the subsequent question was whether or not the City should be concerned
with the pattern of decline represented in this report.
1.A review of the history of the pension fund helps to explain the drops in funding
represented in 1992-93 and 1993-94. When benefits have been increased,the percentage
of the funding has been reduced to pay for the increases. Please see the attachment
prepared by Human Resource Director George Foster. This information demonstrates
how increased benefits and alterations in actuarial valuations can reduce the funded ratio.
2.The second question relative to the pattern of decline can be best addressed through an
explanation that appears in the Actuarial Report in Section A-6 (Attachment B). This
section explains that the actuaries altered their reporting procedure and deferred reporting
637,000 in revenues. This was done without prior approval or consultation with the
Pension Board or the City. The actuaries explained that this revenue was considerably
larger than projected due to gains in the investments that year. However, to be
conservative,they deferred these large gains in anticipation that there may be an
adjustment in the market. This decision on their part reduced the revenue by $637,000,
which consequently reduced the percentage of funding from 87%to 80%. When the
637,000 is added to the actuarial value, then the pension was funded at 87% in 1997.
Additionally, these numbers are only through 1997, and we can anticipate good returns on
investments for 1998 and for the first quarter of 1999.
Considering this information, the pension fund is actually funded at a higher percentage
than is represented in the audit report as a result of the conservative decision making of
the actuary.
When the auditors and actuaries were asked about the state of the Pension Fund,both
expressed that they believed that it was well funded and not a source of concern.
Summary: After considering the information above, it appears that the Pension Fund is doing
well, and it is not in need of any particular alteration or attention at this time.
NOTE: A bill has just been signed into law which will alter the funding sources for the
pension funds. This will be explained in more detail during the budget cycle.
PENSION INFORMATION
AND
BACKUP
09/30/93 Funded Ratio from 95.1%to 83.4%.
Benefits were changed, Effective October 25, 1993, as follows:
1) General benefit factor increased from 2.25%to 2.85%for active and retired
members and some vested terminated members (from 2.0%to 2.85%for the
remaining vested terminated members).
2) Police/Fire benefit factors changed from 2.4%to 3.0% for active and retired
members and some vested terminated members (from 2.0%to 3.0%for the
remaining vested terminated members).
3) Voluntary retirement for Police/Fire was changed to any age with 25 or more
years of credited service or at age 50 with 20 or more years of credited service.
Previous eligibility was age 55 with 20 or more years of credited service.
Eligibility at age 60 with 5 years of credited service remained unchanged.
4) Police/Fire eligibility requirement for disability in the line of duty changed from
5 years to 0 years.
09/30/94 Funded Ratio from 83.4% to 75.1%.
The Division of Retirement mandated, for future actuarial valuations, use of
mortality rates not less than those of the 1983 Group Annuity Mortality Table.
Implementation of this mandate increased the contribution requirement and
decreased the funded percent as the mortality rates in the 1983 table were lower
than in the table currently being utilized.
09/30/95 Funded Ratio from 75.1% to 77.0%.
The 09/30/95 report adopted an increased member termination assumption.
09/30/96 Funded Ratio from 77.0% to 78.6%
09/30/97 Funded Ratio 78.6%to 80.2%.
If gains not deferred 87.0%.
W P//gafl/MyFiles//Pension//Change-Sunvnary
REQUIRED SUPPLEMENTARY INFORMATION
i
4 . .09 )
CITY OF ATLANTIC4110 BEACH, FLORIDA
1
SCHEDULES OF FUNDING PROGRESS
i
1
Employees' Retirement Plan
Dollar Amounts are in Thousands)
7)
2) 3) 4) 5) 6) UAAL as
1) Actuarial Entry Age Normal Unfunded Actuarial Funded Annual Percentage
Valuation Value of Actuarial Accrued Accrued Liability Ratio Covered of Payroll
Date Assets(AVA)Liability(AAL)UAAL) (3)-(2) 2)/(3) Payroll 4)/(6)
9/30/92 3,647 3,835 188 95.1% $ 2,755 6.8%
I 9/30/93 4,311 5,172 861 83.4% 2,965 29.0%
9/30/94 4,549 6,061 1,512 75.1% 3,068 49.3%
9/30/95 5,546 7,200 1,654 77.0% 3,054 54.2%
9/30/96 6,517 8,290 1,773 78.6% 3,107 57.1%
9/30/97 7,435 9,275 1,840 80.2% 3,305 55.7%
The actuarial value of assets used before plan year September 30, 1997, was at market value; the asset
method used after that date was the funding value.
III
Analysis of the dollar amounts of actuarial value of assets, actuarial accrued liability, or unfunded
actuarial accrued liability in isolation can be misleading. Expressing the actuarial value of assets as a _
percentage of the actuarial accrued liability provides one indication of the system's funded status on a
going concern basis. Analysis of this percentage over time indicates whether the system is becoming
financially stronger or weaker. Generally, the greater this percentage, the stronger the plan. The
unfunded actuarial accrued liability and annual covered payroll are both affected by inflation. Expressing
the unfunded actuarial accrued liability as a percentage of covered payroll approximately adjusts for the
effects of inflation and aids analysis of the progress being made in accumulating sufficient assets to pay
benefits when due. Generally, the smaller this percentage, the stronger the plan.
55
re)
Comment A:
For the fiscal year ended September 30, 1997, the System generated a $615 thousand net
experience gain ($252 General, $249 Police and $113 Fire). Recognized investment gain, before
the change in asset valuation method noted in Comment B, below, was $849 thousand (20.9%net
return on the market value of assets vs. 8.0% expected under the prior method), with actuarial
losses due to other factors of$234 thousand.
Amortization of the gain reduced the City's contribution rate by 1.00%, 2.40% and 1.82% for
General, Police, and Fire groups, respectively. Additional experience information is reported on
pages B-6,B-8,B-9,B-10, C-6, C-7 and C-8.
Comment B:
The cost method for valuing fund assets was changed to spread the recognition, over a four-year
period, of any asset return in excess of the assumed rate. This method will produce less volatility
over the longer term than the use of market value; the change was made to reflect the investment
of a portion of the fund in equities. The effect of this change was to defer recognition of$637
thousand investment gain, and to increase contribution rates by 0.71%, 1.31%, and 0.94% for
General, Police and Fire groups, respectively. (However, the contribution rate for Fire remains at
0).
Comment C:
This report reflects a change in benefit provisions. Member contributions for Police Bargaining
Unit members decreased from 2.315% of salary to 1.00% of salary. This change in benefit
provisions increased the City's contribution rate by 0.94% for the Police group.
r
rra..c ti a
ATTACHMENT C
MARCH 22, 1999 COMMISSION MEETING
PEOPLES GAS
March 19, 1999
The Honorable Suzanne Shaughnessy,Mayor
City of Atlantic Beach
800 Seminole Rd
Atlantic Beach FL 32233-5445
Dear Mayor Shaughnessy:
I regret to report that a decision has been made by TECO Peoples Gas to proceed with the Mayport
Extension Pipeline utilizing Florida Department of Transportation rights-of-way. The unresolved issues
in the franchise negotiations with the City of Atlantic Beach has begun to jeopardize our contractual
obligation for a time certain delivery of natural gas to Mayport Naval Station.
We are unable to accept a recently proposed provision which guarantees the City minimum annual
revenue_ Throughout Florida, our standard municipal compensation has been, and must continue to be,
a percentage of annual gross sales within the City. Municipal revenues derived from a franchise agreement
are directly proportional to consumption by municipal residents. The precedent would have serious
1111 consequences in our future negotiations with other municipalities throughout the state_
While I appreciate the efforts of Commissioner Mike Borno,Chief David Thompson,Fredrik Van Liere,
and Alan Jensen,we have essentially run out of time to resolve the remaining issues-
If the City decides in the future that your constituents would benefit from the availability of natural gas,
we would be happy to renew discussions_ Thank you and the other members of the Commission for the
courtesy extended to me during our discussions.
Sincerely,
11Zia. '.\Al—--—1\
Rick Stuart
Community Development Manager-North Region
c: Atlantic Beach Commissioners
Chief David Thompson, City Manager
Alan Jensen,City Attorney
1111 PEOPLES GAS
OQ 1 MAPLE AVENUE
850) s72-6 t 00
PANAMA CITY- FL 324f1 FAX (BSD) 972.6190
AN EO UAL OPPORTUNITY COMPANY perTP:/.!WWW.TECOENERCY,COM