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04-26-99 v0 CITY OF ATLANTIC BEACH SPECIAL CALLED MEETING APRIL 26, 1999 AGENDA Call to order 0 1. Report from Slavin Management Consultants regarding selection of a new City Manager 2. Any other business Adjournment MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY COMMISSION AND THE CITY MANAGER SELECTION BOARD, HELD IN CITY HALL AT 6:00 PM ON MONDAY, APRIL 26, 1999 Present: Suzanne Shaughnessy, Mayor Richard Beaver, Commissioner Mike Borno, Commissioner John Meserve, Commissioner Theo Mitchelson, Commissioner Also: Robert Slavin, Slavin Management Consultants And: Members of the City Manager Selection Committee: Sylvia Simmons, Chairperson Eleanor Ashby Judy Beauboeuf Scott DeButy E. T. Fernandez III John Fletcher Dorothy Kerber 1111 David Thompson Hope VanNortwick Edward Waters Joe Metrick Don Wolfson (absent) Mayor Shaughnessy announced this was a special called meeting and the purpose of the meeting was to receive the report from Slavin Management Consultants. The Mayor explained this was a joint meeting with members of the City Manager Selection Board, and she proceeded to introduce members of the Board and members of the City Commission. The Mayor asked that David Thompson, City Manager, be removed from the Board. The Mayor indicated it was impossible for Mr. Thompson to discuss matters related to the city manager search with the chairperson of the Board while he served on the Board. Thus, the action to remove him from the Board would enable him to provide useful information. Sylvia Simmons explained the committee had met with Robert Slavin on one previous April 28, 1999 0 Special Commission Meeting Page 2 occasion. At that time the committee brought to the table some of the things they were interested in in a City Manager. It was decided to meet tonight, April 26, 1996, at which time Mr. Slavin would present a report containing a narrowed list of 15 candidates. Dr. Simmons indicated the committee intended to study the narrowed list for one week and meet next Monday, May 3, 1999, 6:00 p. m., at which time the committee would discuss their thoughts relative to each candidate. It was originally planned that the list of 15 would be narrowed down to the top three to five candidates, which would be presented to the Commission. Dr. Simmons hoped the committee would complete their work on May 3, 1999. Robert Slavin proceeded to hand out a report indicating the 15 candidates who met the city's criteria (City Manager Search Progress Report - April 26, 1999 - attached herewith Exhibit A). He indicated 144 applications were received for the city manager position. He explained that a list of all those who had applied for the position was provided on Page 31-34 of the Report, which included a synopsis indicating to whom the applicants applied (applications were received by the City, Slavin Consultants, and some applicants applied to both entities). Of the 15 applicants that were picked by Mr. Slavin, 411 some applied directly to the City, some applied to Slavin, and some applied to both entities. He indicated that it would be a good idea, when the list was narrowed down to three or five candidates, to include two or three more candidates to allow for any changes that might occur relative to the status of candidates. Mayor Shaughnessy indicated that the City had an extremely capable individual as acting City Manager and she suggested that the Commission not be in a great hurry to narrow the selection. She indicated it was extremely important to get a good city manager and it was important not to rush. Mr. Slavin concurred. Mr. Slavin indicated complete resumes of the 15 candidates would be available, and any other resumes that anyone wished to see would be available upon request. Requests should be made to the City Clerk's office. Mr. Slavin proceeded to briefly summarize the background, as well as answer questions, concerning the 15 candidates. Following Mr. Slavin's presentation, Mayor Shaughnessey asked if the Commissioners had questions. Concern was expressed regarding the possibility of a candidate who was lio receiving a high rate of pay taking the City's position just as a stepping stone to move to Florida. Mr. Slavin agreed to indicate the city's concern relative to this matter to the April 28, 1999 0 Special Commission Meeting Page 3 candidates. Mr. Slavin added that in his experience that had not happened often. Mr. Slavin was asked to obtain from candidates justification as to why they would accept a lower salary. Mr. Slavin was asked to rank candidates, to which Mr. Slavin indicated the 15 candidates were all qualified, with some candidates having infrastructure experience, some living in Florida, and some possessing other attributes that were indicated to Mr. Slavin as beneficial to our City. He indicated the Board would narrow the list down to a shorter list. A discussion ensued relative to what the Board was actually charged to do. Reference was made to the original appointment that was given to the Board, and the following paragraph was read under the duties of the board: "Work in cooperation with the search firm to narrow the selection of potential candidates to a short-list for submission to the City Commission. In the unlikely event of fundamental differences between the search firm and the Board, the Board shall fairly state those differences in a written report to the City Commission and include its recommendations for solution." (Document attached hereto and made a part herewith - Exhibit B). ill It was brought out that the Commission would not necessarily have to adhere to the short list, only, and that they would be able to consider other candidates if they desired. The commission would be able to consider the list of 144 candidates, or anyone else they wanted to consider. Mr. Slavin was asked to do a spread sheet of the list of 15 indicating any strengths, weaknesses, and any other helpful information, to which Mr. Slavin indicated he would do a spread sheet and it would be available Wednesday, April 28, 1999. Following discussion relative to the short list to be submitted to the Commission, Dr. Simmons indicated the Board would submit a short list of 9 or 10 candidates to the Commission, and it would be up to the Commission as to what they wished to do from that point. Mayor Shaughnessy asked that the record reflect that Mr. Slavin was cautioned that he may not take any action based on any conversation that he had with the commission as individuals. He may not poll the Commission, and he may not ask five people a specific question and proceed to report that, "everybody said they wanted to do it." Mr. Slavin indicated he understood the Mayor's direction. O The Mayor indicated any meetings concerning action relative to the city manager search would be public meetings. April 28, 1999 Special Commission Meeting Page 4 The Mayor thanked the Board members for serving on this important Board. Dorothy Kerber asked that original resumes be returned to the City, to which the Mayor explained original applications had been kept in the City. Copies of resumes of those who applied to Slavin will be made available to the city upon request. Requests should be made to the City Clerk's office. The meeting adjourned at 7:09 p. m. The City Manager Selection Board moved to the Conference Room of the City Hall to meet with Robert Slavin to discuss the method of narrowing down the list of 15 candidates. 2 Suzl e Shaughnes Mayor/Presiding Of icer ATTEST: III 1 Ma reen King, C City Clerk 110 X11; 4,f CITY OF ATLANTIC BEACH, FLORIDA CITY MANAGER SEARCH PROGRESS REPORT April 26, 1999 iAtA; SLAVIN MANAGEMENT CONSULTANTS LOCAL GOVERNMENT MANAGEMENT CONSULTANTS 3040 Holcomb Bridge Road, Suite B-1, Norcross, Georgia 30071-1357 770) 449-4656 Fax (770) 416-0848 CITY OF ATLANTIC BEACH, FLORIDA PROGRESS REPORT APRIL 26, 1999 TABLE OF CONTENTS 1. Arnold, Laurence E. 1 2. Daignault, Stephen W. 3 3. Evans, Barry R. 5 4. Hanson, Jim 7 5. Irwin, Rodney H. 9 6. Melena, Thomas M. 11 7. Miller, Douglas R.13 8. Moore, Terrence R. 15 9. Purcell, Gregory A. 17 10. Rose, Denise M. 19 11. Saddler, Charles Clark III 21 12. Shoemaker, Anthony L. 23 13. Wetmore, Randy A. 25 14. Youkilis, Sanford A. 27 15. Zisoff, Timothy A. 29 16. Resume List 31 LAURENCE E. ARNOLD PERSONAL Address: 1732 - 17th Street West Palmetto, FL 34221 Telephone: Home: (941) 729-7608 Work: (727) 573-4567 x253 EDUCATION Master of Arts University of South Florida Bachelor of Arts University of South Florida SUMMARY OF RELATED EXPERIENCE 1996 - Present PRIVATE SECTOR HTI Technologies Inc. Vice President 1993 - 1996 PRIVATE SECTOR Business Consultant 1991 - 1993 PRIVATE SECTOR Sterilization Technologies of St. Petersburg Inc. President and Chief Operating Officer 1970 - 1991 CITY OF ST. PETERSBURG, FLORIDA Population 240,000 1985 - 1991 Chief Assistant City Manager 1984 - 1985 Chief of Staff 1976 - 1984 Deputy City Manager for Staff Services 1975 - 1976 Assistant to the City Manager 1974 - 1975 Director, Citizens Services and Information 1970 - 1974 Administrative Assistant/Administrative Aide 1 STEPHEN W. DAIGNAULT PERSONAL Address:401 SW 52nd Street Cape Coral, FL 33914 Telephone: Home: (941) 549-2395 Work: (941) 574-0446 EDUCATION Master of Engineering (Civil) University of Florida Bachelor of Science in Engineering (Civil) University of South Florida SUMMARY OF RELATED EXPERIENCE 1995 - Present CITY OF CAPE CORAL, FLORIDA Population 94,000 1996 - Present City Manager 1995 - 1996 Director of Public Works 1992 - 1995 NAVAL FACILITIES ENGINEERING COMMAND Pacific Division, Pearl Harbor, Hawaii Head, Public Works Support Dept (Senior Executive) 1989 - 1992 NAVAL AMPHIBIOUS BASE Little Creek, Norfolk, VA Public Works Department Head 1988 - 1989 NAVAL WAR COLLEGE Newport, Rhode Island Student (Master of Arts degree) 1986 - 1988 UNITED STATES CENTRAL COMMAND Tampa, Florida Staff Engineer/Facilities Planner 1983 - 1986 AMPHIBIOUS CONSTRUCTION BATTALION TWO Norfolk, Virginia Executive Officer 3 BARRY R. EVANS 4110 PERSONAL Address: 5437 Dynasty Drive Pensacola, Florida 32504 Telephone: Home: (850) 857-1672 Work: (850) 436-5806 EDUCATION Masters, Governmental Administration University of Pennsylvania, Wharton Graduate School, Philadelphia Bachelor of Arts Thiel College, Greenville, Pennsylvania SUMMARY OF RELATED EXPERIENCE 1994 - Present ESCAMBIA COUNTY, FLORIDA Population 290,000 County Administrator 1990 - 1994 CITY OF DEERFIELD BEACH, FLORIDA Population 50,000 City Manager 1987 - 1990 CITY OF BLOOMFIELD, NEW JERSEY Population 45,000 City Manager 1985 - 1987 OCEAN TOWNSHIP, NEW JERSEY Population 25,000 Township Manager 1979 - 1985 CITY OF MAPLEWOOD, MINNESOTA Population 31,000 City Manager 1978 - 1979 SOUTH FLORIDA CETA CONSORTIUM Executive Director 5 JIM HANSON PERSONAL Address:549 Basil Court Marietta, Georgia 30064 Telephone: Home: (770) 795-0707 EDUCATION Master of Public Administration University of Georgia, Athens Bachelor of Arts Valdosta State College SUMMARY OF RELATED EXPERIENCE 1994 - 1999 BOARD OF LIGHTS AND WATER Marietta, Georgia Board Manager 1976 - 1994 CITY OF LAGRANGE, GEORGIA Population 26,000 1982 - 1994 City Manager 1981 - 1982 Assistant City Manager 1976 - 1980 Administrative Assistant COMPARABLE DATA Comparable Employer City of LaGrange, Georgia Comparable Position City Manager Number of Employees 450 Budget 74,000,000 3 years or more local government manager experience Yes III 3 years or more assistant local government manager experience No 7 RODNEY H. IRWIN PERSONAL Address: 417 Winding Rose Drive Rockville, Maryland 20850 Telephone: Home: (301) 610-7538 EDUCATION M.P.A. - 1974 City University of New York (Baruch College) B.A., Political Science - 1969 University of Tennessee SUMMARY OF RELATED EXPERIENCE 1996 - 1999 MARYLAND - NATIONAL CAPITAL PARK AND PLANNING COMMISSION Silver Spring, Maryland Director of Park and Planning 1991 - 1996 VILLAGE OF RIDGEWOOD, NEW JERSEY Population 27,000 Village Manager 1986 - 1991 CITY/TOWN OF WATERTOWN, MASSACHUSETTS Population 32,500 City/Town Manager 1984 - 1986 CITY OF YONKERS, NEW YORK Population 195,000 City Manager 1983 - 1984 TOWNSHIP OF MAHWAH, NEW JERSEY Population 12,000 Business Administrator 1979 - 1983 VILLAGE OF PELHAM, NEW YORK Population 7,000 Village Administrator 9 THOMAS M. MELENA 410 PERSONAL Address: 12845 Foliage Avenue Apple Valley, Minnesota 55124 Telephone: Home: (612) 432-1390 Work: (651) 702-0881 EDUCATION Master of Arts, Urban and Regional Studies - 1982 Minnesota State University, Mankato Bachelor of Science, Construction Management - 1996 Minnesota State University, Mankato Bachelor of Arts, Economics and Political Science - 1969 Minnesota State University, Mankato SUMMARY OF RELATED EXPERIENCE 1998 - Present CITY OF OAK PARK HEIGHTS, MINNESOTA Population 5,000 City Administrator 1994 - 1998 PRIVATE SECTOR Local and federal government consulting Owner and CEO 1987 - 1994 CITY OF APPLE VALLEY, MINNESOTA Population 40,000 City Administrator Executive Director Economic Development Authority 1985 - 1987 TOWN OF SALEM, NEW HAMPSHIRE Population 28,000 Town Manager 1981 - 1985 CITY OF MANKATO, MINNESOTA Population 30,000 Assistant City Manager/Community Development Director Executive Director Housing and Redevelopment Authority 11 DOUGLAS R. MILLER PERSONAL Address:115 Quailwood Parkway La Plata, Maryland 20646 Telephone: Home: (301) 934-3681 Work: (301) 934-8421 EDUCATION Master of Public Administration University of Baltimore, Maryland Bachelor of Art, Political Science Roanoke College, Salem, Virginia SUMMARY OF RELATED EXPERIENCE 1988 - Present TOWN OF LA PLATA, MARYLAND Population 7,500 III Town Manager 1984 - 1988 TOWN OF SNOW HILL, MARYLAND Population 2,300 Town Manager 1978 - 1984 BOY SCOUTS OF AMERICA Baltimore, Maryland District Executive COMPARABLE DATA Comparable Employer Town of La Plata, Maryland Comparable Position Town Manager Number of Employees 45 Budget 4,200,000 3 years or more local government manager experience Yes 3 years or more assistant local government manager experience N/A 13 TERRENCE R. MOORE PERSONAL Address: 35 NW 45th Avenue#101 Deerfield Beach, FL 33442 Telephone: Home: (954) 426-6403 Work: (954) 480-4212 EDUCATION Master of Public Administration, Urban Planning and Public Affairs - 1994 University of Illinois, Institute of Government Bachelor of Arts, Economics - 1991 University of Illinois SUMMARY OF RELATED EXPERIENCE 1995 - Present CITY OF DEERFIELD BEACH, FLORIDA Population 50,123 Assistant City Manager 1994 - 1995 CITY OF PEORIA, ILLINOIS Population 113,508 Management Analyst-City Manager's Office 1994 - 1995 ILLINOIS CENTRAL COLLEGE Instructor 1991 - 1993 CITY OF CHICAGO, ILLINOIS Population 2,800,000 Office of the Mayor-Analyst/Auditor COMPARABLE DATA Comparable Employer City of Deerfield Beach, Florida Comparable Position Assistant City Manager Number of Employees 435 Budget 63,000,000 15 GREGORY A. PURCELL 0 PERSONAL Address:1109 West Berry Street Fort Wayne, Indiana 46802 Telephone: Home: (219) 423-6775 Work: (219) 427-1111 EDUCATION Master of Public Administration - 1978 Western Michigan University, Kalamazoo Bachelor of Science, Urban Affairs - 1974 Grand Valley State University, Allendale, Michigan SUMMARY OF RELATED EXPERIENCE 1986 - Present CITY OF FORT WAYNE, INDIANA Population 196,000 41) 1992 - Present Chief of Staff 1986 - 1992 Director of Community and Economic Development 1982 - 1986 CITY OF JOLIET, ILLINOIS Population 77,000 Director of Community and Economic Development 1977 - 1982 CITY OF GRAND RAPIDS, MICHIGAN Population 182,000 1981 - 1982 Executive Assistant to the City Manager 1977 - 1980 Assistant to the Director/Housing and Community Development Department 1974 - 1976 U. S. HOUSE OF REPRESENTATIVES 5th District Office Staff Assistant 1973 - 1974 KENT COMMUNITY ACTION PROGRAM Grand Rapids, Michigan Director, Elderly Nutrition Program 17 DENISE M. ROSE III PERSONAL Address:One Sussex Drive Willingboro, New Jersey 08046 Telephone: Home: (609) 877-2291 Work: (609) 877-2200 EDUCATION Masters in the Science of Administration Program - 1983 St. Michael's College, Winooski, Vermont Bachelor of Arts, Sociology - 1980 St. Michael's College, Winooski, Vermont SUMMARY OF RELATED EXPERIENCE 1995 - Present TOWNSHIP OF WILLINGBORO, NEW JERSEY Population 37,000 IIIDeputy Township Manager 1993 - 1995 TOWN OF CENTREVILLE, MARYLAND Population 2,300 Town Manager 1989 - 1993 TOWN OF KILLINGLY, CONNECTICUT Population 16,000 Assistant Town Manager 1984 - 1989 TOWN OF SOUTH KINGSTOWN, RHODE ISLAND Population 14,000 Administrative Assistant to the Town Manager 1984 SENIORS HELPING OTHERS Kingston, Rhode Island Interim Executive Director 1982 - 1983 CHITTENDEN COMMUNITY ACTION Burlington, Vermont IIAssistant Director 19 CHARLES CLARK SADDLER III PERSONAL Address: 501 North Hendry Avenue Fort Meade, Florida 33841-2734 Telephone: Home: (941) 285-7041 Work: (941) 534-5201 EDUCATION Master of Public Service, Public Administration - 1977 Western Kentucky University, Bowling Green Bachelor of Science, Social Science - 1976 Union College, Barbourville, Kentucky SUMMARY OF RELATED EXPERIENCE 1993 - Present POLK COUNTY, FLORIDA Population 450,000 1995 - Present Human Services Director 1993 - 1995 Environmental Management Director 1985 - 1993 CITY OF FORT MEADE, FLORIDA Population 5,000 City Manager 1980 - 1985 MUNICIPAL CORPORATION OF CAPE CHARLES, VA Population 1,000 Town Manager 1979 - 1980 BLUEGRASS AREA DEVELOPMENT DISTRICT Lexington, Kentucky CDBG Administration Specialist 1978 - 1979 CITY OF CUMBERLAND, KENTUCKY Population 4,000 City Coordinator 21 ANTHONY L. SHOEMAKER PERSONAL Address: 1423 SW 13th Place Boca Raton, Florida 33486 Telephone: Home: (561) 417-5730 EDUCATION Master of Science, Public Administration - 1973 Northern Illinois University Bachelor of Science, Marketing - 1963 Oklahoma State University SUMMARY OF RELATED EXPERIENCE 1998 - 1999 CITY OF BOCA RATON, FLORIDA Population 68,000 Assistant City Manager 1997 - 1998 PRIVATE SECTOR Management Consultant/Contractor to governments 1992 - 1996 CITRUS COUNTY, FLORIDA Population 100,000 County Administrator 1990 - 1992 PRIVATE SECTOR I ndependentContractor-Marketing,Government Services, Realtor 1988 - 1990 CITY OF TARPON SPRINGS, FLORIDA Population 18,500 City Manager 1974 - 1987 CITY OF CLEARWATER, FLORIDA Population 100,000 City Manager/Assistant City Manager 23 RANDY A. WETMORE PERSONAL Address:2016 NW Sunberry Drive Roseburg, OR 97470 Telephone: Home: (541) 673-0324 Work: (541) 672-7701 EDUCATION Master of Public Administration - 1980 University of Kansas, Lawrence Bachelor of Science, Psychology - 1977 University of Kansas, Lawrence SUMMARY OF RELATED EXPERIENCE • 1990 - Present CITY OF ROSEBURG, OREGON Population 20,000 III City Manager 1988 - 1990 CITY OF OTTAWA, KANSAS Population 11,000 City Manager 1985 - 1988 CITY OF CONCORDIA, KANSAS Population 7,000 City Manager 1981 - 1985 CITY OF STERLING, KANSAS Population 2,300 City Manager 1979 - 1981 CITY OF YANKTON, SOUTH DAKOTA Population 12,000 Administrative Assistant to the City Manager III 25 SANFORD A. YOUKILIS PERSONAL Address:7825 Camino Real J-310 Miami, Florida 33143 Telephone: Home: (305) 274-5459 Work: EDUCATION Master of City Planning - 1968 University of Cincinnati Bachelor of Arts - 1965 University of Cincinnati SUMMARY OF RELATED EXPERIENCE 1996 - Present PRIVATE SECTOR Municipal Services Associates, Miami Professional Consultation 1984 - 1996 CITY OF CORAL GABLES, FLORIDA Population 41,000 1988 - 1996 Assistant City Manager 1988 Acting City Manager 1984 - 1987 Director of Planning 1981 - 1984 CITY OF MIAMI BEACH, FLORIDA Population 96,000 Director of Planning 1968 - 1980 CITY OF CINCINNATI, OHIO Population 385,000 1978 - 1980 Chief, Historic Conservation Division 1972 - 1978 Senior Planner and Chief of Special Studies Division 1968 - 1971 Assistant City Planner 27 TIMOTHY A. ZISOFF PERSONAL Address:1204 Ann Parkway Indianola, Iowa 50125 Telephone: Home: (515) 961-8555 Work: (515) 961-9410 EDUCATION Master of Public Administration - 1979 Indiana University, Bloomington Bachelor of Arts, Psychology - 1977 Indiana University, Bloomington SUMMARY OF RELATED EXPERIENCE 1979 - Present CITY OF INDIANOLA, IOWA Population 12,500 1987 - Present City Manager 1979 - 1987 Administrative Assistant to City Manager 1978 VETERAN'S ADMINISTRATION Washington, DC Internship COMPARABLE DATA Comparable Employer City of Indianola, Iowa Comparable Position City Manager Number of Employees 70 Budget 12,000,000 3 years or more local government manager experience Yes 3 years or more assistant local government manager experience No 29 RESUMES RECEIVED FOR THE POSITION OF CITY MANAGER FOR THE CITY OF ATLANTIC BEACH, FLORIDA(144) April 23, 1999 Key:Resumes received by the City 1110 Resumes received by Slavin Management Consultants Resumes received by both the City and Slavin Management Consultants Gary D. Adams Michael J. Bloom Forrest E. Cotten Village of Rantoul, IL US Department of the Treasury City of Punta Gorda, FL Administrator Former Dir/Planning & Mgmt Anal Assistant to the City Manager Curtis M. Allison Fred Bluestone Thomas M. Couch Village of Winnetka, IL Village of Ellenville, NY City of Glennville, GA Former Assistant Village Manager Former Village Manager City Manager Mark J. Arentsen John P. Bohenko Tony E. Crapp, Sr. Shawano County, WI City of Portsmouth, NH Miami-Dade County Administrative Coordinator City Manager Director, Comm and Econ Devel H. David Arking Cohen L. Bond Thomas J. Czerniecki Village of Middleville, MI Marlboro County, SC Township of Randolph, NJ Village Manager County Administrator Assistant Township Manager Lawrence E. Arnold Henry Booker Stephen W. Daignault City of St. Petersburg, FL Town of Marion, VA City of Cape Coral, FL Former Chief Asst City Manager Town Manager City Manager ercy C. Ashcraft Michael T. Booker Patrick DeGrave of Clarksburg, WV Town of Bethany Beach, DE Town of Mt. Pleasant, WI Manager Town Manager Town Administrator Maurice J. Azain, Jr. Michael L. Brillhart Gene DeMarie City of Lakeland, TN Hillsborough County, FL City of Mascotte, FL Former City Manager Former Executive Planner City Administrator Robert D. Beggs, Jr. Michael A. Buehner, Jr.John J. Dooley, Jr. Las Vegas Valley Water District City of Indianapolis, IN City of Columbia, SC Administrator, Dev. Services Assistant to the Mayor/Ent. Devel. Director of Utilities and Engrg Jon W. Bayless Gregory M. Carmichael Charles Dubyak City of Garden City, MI Milwaukee, WI Health Department Forest Park, GA City Manager Director, Consumer Protection Former City Manager Bruce C. Behrens David T. Chavez Henry Dunn City of Orange City, FL City of Big Lake, TX Kentucky State Government City Manager City Secretary/Administrator Local Government Adviser Thomas E. O. Bercher Christopher W. Chinault John T. Dunn City of Ferndale, MI Flagler County, FL County of York, VA Former City Manager Former County Administrator Director, Envir and Devel Services Daniel F. Bishop James F. Coleman Robert C. Eberhart City of Otsego, MI City of DeLand, FL Borough of Munhall, PA Manager Acting City Manager41°1 Borough Manager aul H. Bjorkman Matthew W. Coppler Roy A. Eckert Greene County, GA City of Louisville, OH City of Orange Beach, FL County Manager City Manager City Administrator 31 Atlantic Beach Resumes Page 3 4ho mas M. Melena Ferdinand Munoz John B. Pine of Oak Park Heights, MN City of Edgewater, FL City of Moberly, MO Administrator Former Asst City Manager Former City Manager Oliver S. Merriam . Brian P. Murphy David P.B. Price, Sr. City of Hiawatha, IA City of Grosse Pointe Park, MI City of Sylacauga, AL City Manager Assistant City Manager Director/Parks and Recreation Robert E. Merton, Sr. Edward J. Murphy Gregory A. Purcell City of Albany, GA Township of Howell, NJ City of Fort Wayne, IN Director, Public Works Dept Township Manager Chief of Staff Eric S. Meserve Robert A. Museus Stephen C. Rasmussen City of Green Cove Springs, FL City of Hugo, MN US Army/Ft. Campbell, KY City Manager City Administrator Garrison Commander (City Mgr) Douglas R. Miller Michael J. Nagy Brian J. Redshaw Town of La Plata, MD Village of Pioneer, OH City of Hoisington, KS Town Manager Village Administrator Former City Manager Michael G. Miller Ray A. Nearhood, Sr. Denise M. Rose City of Saint Charles, MO City of Nanticoke, PA Township of Willingboro, NJ Former City Administrator Interim City Administrator Deputy Township Manager Susan McCallum Miller Ronald A. Nelson Gordon W. Ryan ambia County, FL City of Lake Saint Louis, MO Kodiak and Dillingham, AK stant County Administrator City Administrator Former City Manager Ward S. Miller James E. Nelson Charles C. Saddler III Lake County, IL City of Gallatin, TN Polk County, FL Exec Dir/Stormwater Mgmt Comm Former Assistant to the Mayor Human Services Director Jeffrey H. Minor Warren P. Nevad David Sallee Town of Smithfield, RI City of Sugar Hill, GA City of Cape Coral, FL Former Town Manager Former City Manager Former City Manager Ellis E. Mitchell Michael A. Nitzsche Richard C. Schnaedter City of Oakland, CA Ritzville, WA COC Lower Providence Township, PA Assistant to the City Mgr Administrative Director Former Township Manager Michael R. Moehlman D. Wayne O'Neal Gregory A. Seefeldt City of Ludlow, KY City of Clawson, MI City of Altoona, WI City Administrator Former City Manager City Administrator/Clerk/Treasurer Terrence R. Moore Gary Parker James P. Shapard City of Deerfield Beach, FL Town of Stanley, NC City of Joliet, IL Assistant City Manager Town Manager Deputy City Manager Wyman D. Morgan Sarah M. Phillips Anthony L. Shoemaker City of West Memphis, AR City of Paducah, KY City of Boca Raton, FL 4 • ty General Manager Solid Waste Director Former Assistant City Manager er K. Munchheimer Donald A. Philpitt William E. Sizemore Fulton County, GA USAF/Maxwell AFB Town of Chino Valley, AZ Former Deputy County Manager Director of Distance Learning Town Manager 33 APPOINTMENT OF BLUE RIBBON CITIZEN ADVISORY BOARD to AID IN THE SELECTION OF A CITY MANAGER I, Suzanne Shaughnessy, Mayor of Atlantic Beach, hereby appoint an ad hoc citizen board to aid the City Commission in its selection of a city manager for Atlantic Beach. It shall be known as the City Manager Citizen Advisory Board, and shall be chaired by Dr. Sylvia Simmons pursuant to the Charter and Code of Ordinances of the City of Atlantic Beach, Section 2-19 (8). COMPOSITION The following citizens are hereby appointed as Members of the Committee: 1. David Thompson, Interim City Manager/Director of Public Safety 2. John Fletcher, Chairman, Atlantic Beach Pension Board 3. Eleanor Ashby, Director, Leadership Jacksonville, retired 4. Donald Wolfson, Chair, Community Development Board 5. Hope Van Nortwick, Stormwater Review Committee; former Chair, Tree Board 6. Scot DeButy, Parks and Recreation Advisory Board, Atl. Bch. Athletic Assn. 7. Edward Waters, former member, Parks and Recreation Advisory Board 8. Dorothy Kerber 9. Judy Beauboeuf, Esq. 1865 Hickory Lane 249-9749 10. E. T. Fernandez,III, Esq. 890 Beach Avenue 249-0249 CHARGE The Board shall be cognizant of the fact that its role is to be mindful at all times of the welfare of all Atlantic Beach citizens in the development of its recommendations. For that reason, it is composed of a cross-section of the city, geographically. The Board shall serve in an advisory capacity to the City Commission. Generally, the Board shall be an integral part of the selection process for the postition of City Manager, and shall be kept informed of relevant developments which occur during that process. The Board shall have access to records and documents which it deems necessary to the successful formulation of its recommendation. The Board shall communicate its requests through its Chairman to the City Clerk Specifically, the Board shall: 1. Assist the search firm hired by the Commission in the development of the recruitment profile. 111 2. Assist in the screening and interviewing of potential candidates. 3. Review applications and/or check references, at its election, in cooperation with the search firm to evaluate prospective candidates. 4. Work in cooperation with the search firm to narrow the selection of potential candidates to a short-list for submission to the City Commission. 5. In the unlikely event of fundamental differences between the search firm and the Board, the Board shall fairly state those differences in a written report to the City Commission and include its recommendations for solution. In its review, the Board shall be free to consider not only resume and City Charter qualifications to perform the tasks required in the job description, but also less tangible qualifications, including personality, temperament, philosophy of management, interpersonal skills, or any other factors which in its collective judgement it considers to be of importance in a candidate. These may include, but are not limited to: 1. Commitment to preservation of quality of life issues 2. Knowledge and experience of maintaining a municipal water/sewer utility 3. Proven record of working actively with citizen groups or committees 4. Proven record of working with a diverse cultural population 5. Experience with economic development iniatives 6. Substantiation of support for the environment and its preservation 7. Evidence of support for preservation of natural resources 8. Knowledge of governmental budgeting and accounting practices 9. Promotion of public awareness of governmental processes among the citizenry 10. Knowledge and experience with implementation of capital improvement projects. PROCEDURAL The Board shall conduct its business in accordance with applicable laws of the City and the State of Florida, and shall operate"in the sunshine" as required under 286.011 and 119., F.S.. It shall conduct its meetings using"Roberts Rules of Order." Meetings shall be called and tasks assigned by the Chair. The City Attorney shall act as a resource to the Board if asked to do so by the Chair. Members shall receive a briefing on the Sunshine Law provisions at their first meeting, as arranged by the Interim City Manager. So ordered by me this 8th day of February, 1999 Ltz l r Suzanne Shaughness Mayor City of Atlantic Beach TIFF ilik CITY OF ATLANTIC BEACH COMMISSION MEETING- April 26, 1999 AGENDA Call to order Invocation and pledge to the flag 1.Approval of the minutes of the Regular Commission Meeting of April 12, 1999 2.Courtesy of Floor to Visitors: 3.Unfinished Business from Previous Meeting A. Authorize the City Attorney to draft a resolution to lower the interest rates on Section H water and sewer assessments comparable to the reduction in the interest rate as a result of the recent refinancing of the Gulf Breeze loan (Commissioner Mitchelson) B. Action on recommendations of the Recreation Advisory Board on proposed Bull Park improvements (Mayor)I C. Action on staff recommendation regarding Beaches Habitat request to exchange property with the City (Mayor) 11) 4.Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED,THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of Code Enforcement report for the month of March 1999 (City Manager) B. Award a one-year contract to Vortex Biological Services, Inc., in the amount of 48,147.00 for Ditch Spraying and Maintenance,pursuant to the specifications of Bid No. 9899-16 (City Manager) C. Award contract to the Milestone Company in the amount of$176,458.15 for milling and paving of certain streets in Atlantic Beach, pursuant to the specifications of Bid No. 9899-20, and authorize the City Manager to sign the contract document (City Manager) D. Award contract to Aloha Services, Inc., in the amount of$48,000.04 for Annual Lawn Maintenance Service at City Facilities, pursuant to the specifications of Bid No. 9899-19 (City Manager) 5.Committee Reports: 0 6. Action on Resolutions: 7. Action on Ordinances: F - 0 Page Two AGENDA April 26, 1999 8. Miscellaneous Business: A. Declare surplus certain vehicles and equipment and authorize sale thereof by auction(City Manager) B. Task the City Attorney to draft the appropriate documents for the Sea Turtle Inn to grant a sidewalk easement to the city of Atlantic Beach (Commissioner Borno) 9.City Manager Reports: 10. Reports and/or requests from City Commissioners and City Attorney Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,April 23, 1999. v v 0 0 MINUTES OF THE REGULAR MEETING OF THE ATLANTIC T T BEACH CITY COMMISSION HELD IN CITY HALL, 800 E E SEMINOLE ROAD,AT 7:15 PM ON MONDAY,APRIL 26, 1999 S S PRESENT: Suzanne Shaughnessy, Mayor Richard Beaver Mike Borno John Meserve Theo Mitchelson, Commissioners AND: David Thompson, City Manager Maureen King, City Clerk M S O E Alan C. Jensen, City Attorney T C I O Y The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The ONE N Invocation was offered by Mayor Shaughnessy, followed by the Pledge of COM IISSIONERS N D S 0 Allegiance to the Flag. 1. Approval of the minutes of the Regular Meeting held March 22, 1999. The Mayor asked for corrections or amendments to the minutes, and there were none. The minutes were unanimouslyapprovedas presented. 2. Courtesy of the Floor to Visitors: J.P. Marchioli of 414 Sherry Drive read from a letter concerning the core city drainage project dated April 26, 1999, which is attached and made part of this official record as Attachment A. Mr. Marchioli felt the city needed to hire a project manager who had the best financial interests of the city in mind, and recommended Alan Potter to serve in that capacity. Mayor Shaughnessy responded that it was not customary for the city to contract with unorganized entities or citizen groups. She pointed out the difficulties associated with this type of organization and stated if the project failed, the city would have no recourse but to sue the group of citizens, which would be highly unlikely. Commissioner Borno referenced a letter with attachments dated April 12, 1999, concerning curb and gutter for the core city project, previously submitted by Mr.Marchioli. Commissioner Borno pointed out errors in Mr. Marchioli's letter and said he believed more attention should be paid to accuracy. Mayor Shaughnessy concurred with Commissioner Borno's comments and stated that on-going misrepresentation of facts was harmful to the process of trying to work together toward solutions to issues facing the city. M S O E T C Minutes Page -2- i o Y April 26, 1999 N D E N COMMISSIONERS N D S 0 0 3. Unfinished Business From Previous Meeting A. Authorize the City Attorney to Draft a Resolution to Lower the Interest Rates on Section H Water and Sewer Assessments Comparable to the Reduction in the Interest Rate as a Result of the Recent Refinancing of the Gulf Breeze Loan Commissioner Mitchelson) BEAVER X Motion: Approve drafting of the resolution as recommended BORNO X by staff which would have the effect of lowering the interest ME SERVE X X rate on Section H residents. MITCHEL SON X X SHAUGHNESSY X There was no discussion, the motion carried unanimously. B. Action on Recommendations of the Recreation Advisory Board on Proposed Bull Park Improvements (Mayor) Motion: Proceed with the implementation of the Bull Park plans with deletions as outlined by the recommendation of the BEAVER X X Recreation Advisory Board for an increase in the budget,which BORNO x MESERVE X shall come from restricted funds identified by staff as listed in MITCHELSON X the report, with a cost estimate for the project of$234,000.00. SHAUGHNESSY X X The minutes and report are attached as Attachment B). Commissioner Borno referred to Cindy Corey's recommendation to the Recreation Advisory Board, as a member of the Bull Park Subcommittee, and requested that the landscaping and playground improvements and improvements to the Adele Grage Community Building be addressed as separate projects. He believed there were citizens who would like to physically participate in the improvements, and indicated he would like to do this and try to stay within the original budget of$100,000- $125,000.00 for the project. Commissioner Meserve believed the proposed improvements to be well outside the budgeted figure for the park and felt the city should not take on a$250,000.00 non-emergency project in the middle of the budget year. He believed it should be part of the new budget process and should be prioritized with all of the parks projects. Mayor Shaughnessy explained that there were restricted funds earmarked for certain things, and the money suggested could not be spent on stormwater projects, but park development was a legitimate use. Mayor Shaughnessy then provided a brief history of the Bull Park project. M S O E T C Minutes Page -3- I 0 Y April 26, 1999 ONE N COMMISSIONERS N D S 0 0 s- The Mayor stated the city now had a good plan,the money was available and she did not want to phase the project,but wanted to provide the citizens with a completed park that looked good and functioned well, and was recommended unanimously by the Recreation Advisory Board. DeJean Melancon, Chair of the Recreation Advisory Board,recapped the actions from the Board's April 20, 1999, meeting and read the following recommendation to the Commission: "The Board voted unanimously for complete and one time development of Bull Park per the plans developed by Genesis Group,with the exception of deleting the pole mounted lighting at a cost of $21,000.00". Mr. Melancon stated the project cost was estimated at approximately $233,000.00,and he urged the Commission to move forward with the project. (The minutes of the Recreation Advisory Board are attached and made part of this official record as Attachment B). Scott Debuty of 1894 Seminole Road stated he had been a member of the Recreation Advisory Board for five years and had been involved with the Bull Park project from the beginning. Mr. Debuty further stated that the plan had been approved some time ago, but changes in the Board membership caused new questions,resulting in repeated delays. He urged the Commission to move ahead with the project. Commissioner Beaver felt the money was available to complete the entire project without taking money from other projects, and he urged the Commission to move forward with the park improvements and make Bull Park the focal point of the city. Commissioner Beaver believed renovations to the Adele Grage Community Center were needed but should be addressed separately. Commissioner Mitchelson concurred with Commissioner Beaver, but expressed concern that the existing plan, which called for palm trees and some oaks, lacked adequate shade,particularly in the playground area. Commissioner Beaver, owner of AgriCare, a landscaping business, stated that palm trees provided shade if they were not hurricane pruned and were spaced properly. He pointed out that palms will survive the heat of a Florida summer,the salt environment and drought conditions at the beach, but oaks, if not native to the area, will not survive. Discussion concerning landscaping and shade requirements ensued. Mayor Shaughnessy requested additional shade in the playground area due to the western sun exposure. Commissioner Beaver noted that the park plan indicated replacement of St. Augustine sod with Bermuda grass. He recommended that one type of sod be used throughout the park, and stated M S O E T C Minutes Page -4- I 0 Y April 1999 ONE N p COMMISSIONERS N D S 0 ill his preference would be St. Augustine sod because Bermuda grass was a BEAVER X x much higher maintenance sod. BORNO X MESERVE X First amendment to the motion: Use St. Augustine sod MITCHELSON X throughout the park vs. Bermuda grass. SHAUGHNESSY X X BEAVER X X Second amendment to the motion: Staff, Commissioner Beaver, BORNO X and the Committee address shade for the children's playground. MESERVE X MITCHELSON X Stephen Kuti of 1135 Linkside Drive concurred with Commissioner SHAUGHNESSY X X Meserve's recommendation and inquired concerning the proposed Adele Grage building renovations. Mayor Shaughnessy clarified the recommendation concerning the building and stated that the building renovations were not part of this project and would be addressed in the future. Mr. Kuti stated he did not attend the April 20, 1999 meeting of the Recreation Advisory Board, but had read the minutes. He then inquired 0 regarding the role of the Commissioner when attending advisory board meetings. Mayor Shaughnessy responded that she had attended the Recreation Advisory Board meeting and had addressed funding issues and pointed out that there would be additional park money next year, and to let the board know options were available. The Mayor then read an excerpt of the minutes of the July 24, 1998 Bull Park Subcommittee reflecting their original recommended improvements. The Mayor then distributed copies of those minutes which are attached and made part of this official record as Attachment C. Ann Winfree of 680 East Coast Drive believed the plan for the park did not reflect citizen and committee input and opposed the forty foot concrete plaza. Ms. Winfree felt the citizens did not want the memorials relocated. Cindy Corey stated she could not support the current plan and viewed it as too expensive. Ms. Corey then presented an alternative plan for the park which she said would cost less and included renovations to the community building. Discussion ensued concerning the cost of the project. City Manager Thompson stated that until the project is let out to bid, the exact cost will not be known. He suggested using the lower figure of$234,000.00. He pointed out that there may be some modifications to the plan along East M S O E Minutes Page -5- z c I O Y April 26, 1999 ONE N COMMISSIONERS N D S 0 0I Coast Drive due to impact of the stormwater project on the west side of the park. He further stated the bid specifications would be reviewed and modified accordingly after receipt of the design plans for the stormwater project to avoid duplication of sidewalks, etc. After further discussion of the cost, Mayor Shaughnessy indicated she wanted$234,000.00 as the estimated cost of the project reflected in the main motion. There being no further discussion, the second amendment to the main motion carried by a four to one vote with Commissioner Meserve voting nay;the first amendment to the main motion carried unanimously and the main motion carried by a three to two vote with Commissioners Borno and Meserve voting nay. Mayor Shaughnessy called a recess at 8:25 p.m. and reconvened the meeting at 8:30 p.m. C. Action on Staff Recommendation Regarding Beaches Habitat Request to Exchange Property with the City(Mayor) BORNO X Motion: Take action on the staff recommendation regarding SHAUGHNESSY x Beaches Habitat request to exchange property with the city. Former Mayor Bill Gulliford,representing Beaches Habitat, introduced the following members of the organization: Haywood Ball, Paul Finley, and Cliff Taylor. Mr. Gulliford stated that he had nothing new to add to the request made during the April 12, 1999 Commission Meeting and was waiting for a sense of the Commission regarding the request. City Manager Thompson stated that he had spoken with City Attorney Jensen concerning the requested property exchange and recapped the advantages to both the city and Beaches Habitat if the exchanges were made. City Manager Thompson stated that staff's initial investigation indicated a problem moving a fence surrounding an effluent pond that abuts Lots 5, 6 and 7 on the east side of Jordan Street,which appears to encroach on the platted property. It was thought that an option might be to reduce the size of the lots to accommodate the fence and this matter could be referred to the City Attorney to work out the details. However, further investigation revealed that the property was originally acquired by using restricted sewer funds. 0 City Attorney Jensen advised that the property owned by the city was purchased with restricted funds from the sewer enterprise fund, and if that property was swapped for property that does not have a use related to the M S O E Minutes Page -6- z c I O Y April 26, 1999 ONE N COMMISSIONERS N D S 0 sewer enterprise,the city would probably have to reimburse the fund fromIptYpY another source, if approved by the Commission. City Attorney Jensen further advised that if the city swapped the property purchased with the restricted funds for property with a use related to sewer and water, then no reimbursement would be required. He further stated that a determination would have to be made by the Commission as to whether the property owned by Beaches Habitat could be used in any manner related to sewer and water, such as for a stormwater retention pond. Mr. Gulliford pointed out the city paid an inflated price for the property and then tore down all but two of the houses. Mr. Gulliford stated there was no immediate urgency in obtaining an answer to the request, but he would like to know if the Commission favored the exchange if the details could be worked out. Commissioner Borno favored the request if it was viable and did not require too many restrictions. He then inquired if the city's property was dry or a swamp. Mr. Guilliford stated the city property was high and dry, however, the front of the property presently owned by Beaches Habitat could be considered a wetland. He further stated that there was a drainage problem in the entire Francis Street area. Commissioner Borno felt consideration might be given to making the property into a retention pond. Commissioner Mitchelson supported the request and commented on repayment of the restricted funds. Mayor Shaughnessy inquired if the property could be declared surplus and City Attorney Jensen advised it probably could not be done. Mr. Gulliford stated that two of the original lots, both of which have houses on them, were not part of the property exchange, and this should be considered when determining the amount of the reimbursement. Commissioner Beaver also supported the request and inquired as to the city's future plans for the property as it relates to tree mitigation for both properties. Commissioner Meserve concurred with the other Commissioners and stated the city owned lots were bought with an intended future use of either a buffer zone or for plant expansion, and inquired if the Habitat property could be designated a buffer zone or for plant expansion, keeping it Srestricted land being traded for the same future use,therefore, requiring no reimbursement. Mayor Shaughnessy polled each Commissioner to confirm their approval M S O E Minutes Page -7- i o Y April 26, 1999 ONE N COMMISSIONERS N D S 0 of the request, and it was the consensus of the Commissioners to favor the property exchange as requested by Beaches Habitat. 4. Consent Agenda: Mayor Shaughnessy inquired if any Commissioner wished to remove an item from the Consent Agenda. At the request of City Manager Thompson, Item 4D was withdrawn by Mayor Shaughnessy. It was reported that Item 4D required additional review by staff and would be brought back to the next meeting. A. Acknowledge Receipt of Code Enforcement Report for the Month of March 1999 (City Manager) B. Award a One Year Contract to Vortex Biological Services, Inc., in the Amount of$48,147.00 for Ditch Spraying and Maintenance, Pursuant to the Specifications of Bid No. 9899-16 City Manager) C. Award Contract to Milestone Company in the Amount of 176,458.15 for Milling and Paving of Certain Streets in Atlantic Beach, Pursuant to the Specifications of Bid No. 9899-20, and Authorize the City Manager to Sign the Contract Document (City Manager) D. Award Contract to Aloha Services, Inc., in the Amount of 48,000.04 for Annual Lawn Maintenance Service at City Facilities, Pursuant to the Specifications of Bid No. 9899-19 City Manager) By voice vote Consent Agenda Items A, B and C were unanimously approved as recommended. 5.Committee Reports: There were no Committee Reports. 6. Action on Resolutions: There was no action on Resolutions. 410 7. Action on Ordinances: There was no action on Ordinances. M S O E T C Minutes Page -8- I o Y April 26, 1999 ONE N COMMISSIONERS N D S 0 8. Miscellaneous Business: A. Declare Surplus Certain Vehicles and Equipment and Authorize Sale Thereof by Auction (City Manager) Motion: Declare those items listed in a memo dated April 19, BEAVER x BORNO X X 1999 from Joan LaVake, Purchasing Agent, surplus and MESERVE x x authorize the sale of said items by auction. (The memo is MITCHELSON x attached and made part of this official record as Attachment D). SHAUGHNESSY X There was no discussion and the motion carried unanimously. B. Task the City Attorney to Draft the Appropriate Documents for the Sea Turtle Inn to Grant a Sidewalk Easement to the City of Atlantic Beach (Commissioner Borno) BEAVER X Motion: Direct the City Attorney to draft the appropriate BORNO X X documents for the Sea Turtle Inn to grant a sidewalk easement MESERVE X to the City of Atlantic Beach. MITCHEL SON X SHAUGHNESSY X X City Attorney Jensen indicated he would prepare the easement document as soon as he obtained a legal description of the property. There was no further discussion, the motion carried unanimously. 9.City Manager Reports and/or Correspondence: City Manager Thompson: Announced that Finance Director VanLiere's baby daughter was born on Saturday. Reported that the City Code had no provision for adjusting water bills for residents in the case of severe leaks and inquired if the Commission wished to make such a provision. After a brief discussion, it was the consensus of the Commission that if any Commissioner wished to propose an amendment to the code,he should work with the City Manager and bring the proposal back to the Commission for consideration. 0 • Reported there had been a question concerning the role of the City Commissioners assigned as liaisons to boards and committees and requested that the appropriate role be determined. M S O E Minutes Page -9- z c I O Y April 26, 1999 ONE N COMMISSIONERS N D S 0 10. Reports and/or Requests from City Commissioners, City Attorney and City Clerk Commissioner Meserve Reported a meeting had been scheduled for May 17, 1999 at 7:00 p.m. in the New Friendship Baptist Church to continue discussion of community issues. Commissioner Beaver Stated he had inquired regarding the role of the Commissioner as a liaison to a Board or Committee and requested a list of written duties. Referenced the April 21, 1999 memo written by Public Works Director Kosoy to City Manager Thompson and noted that of the twenty-one projects listed,only five required additional funding and the remainder came in at or under budget. Praised the Public Safety Department for its quick response to an act of vandalism at his home. Commissioner Borno Praised Life Flight for the manner in which the landing and takeoff at the K-Mart parking lot were conducted. Stated he enjoyed attending the recent American Public Works Association luncheon with Public Works Director Kosoy. Mayor Shaughnessy Stated she would like a definition for a Board and a Committee provided in writing by the next meeting, and the title of the Recreation Advisory Board changed to a committee, based on the City Manager's differentiation between a board and a committee. City Manager Thompson responded that he would do so. Indicated she would work out a reporting schedule for the city's boards and committees. Reported on her recent attendance at Jacksonville Day in Tallahassee. M S O : E Minutes Page -10- z C April 26, 1999 ONE N COMMISSIONERS N D S 0 Reported she had attended a JCCI conflict resolution seminar put on by Plowshares, Inc. Reported she had met with Jacksonville Council Member Terry Wood concerning the fire contract. Reported there would be the Chamber of Commerce annual Military Luncheon on Tuesday from 1:00 - 2:30 p.m. at the Radisson Riverwalk. Superintendent of Schools, John Fryer, will be the guest speaker. Reported the First Night Committee would meet on Wednesday, April 28th and three members had just returned from the National First Night Annual Meeting where they obtained information they hoped would be useful in Atlantic Beach. Reported the Town Center Meeting would be held on Thursday at 6:00 p.m. Reported that a meeting would be held on Saturday, May 1, 1999 at 2:00 p.m. at the Church of Christ behind Singleton's Trailer Park concerning the Mayport Road flyover. Reported that the Sunrise Church would hold a prayer service for city employees at 10:00 a.m., Sunday, May 2, 1999. Reported that on Monday, May 3, 1999 at 9:00 the Convention and Visitors Bureau would sponsor a kayaking on the Fort George inlet to promote Tourism Day in Jacksonville. Mayor Shaughnessy further stated she would like a Proclamation promoting tourism and requested Commission's feelings of promoting eco-tourism for Atlantic Beach. It was the consensus of the Commission to promote eco-tourism in the city. Reported the Mayor's environmental luncheon would be held at noon on May 6th. Stated she would be attending the meeting. Offered some useful suggestions to Commissioner Beaver concerning the duties of a Commission liaison, which included acting as a resource and being as helpful as possible. Commented that she would serve as Commission liaison to the Recreation Advisory Board in the absence of Commissioner Beaver. M S O E Minutes Page -11- z c O Y April 26, 1999 ONE N COMMISSIONERS N D S 0 Requested that City Manger Thompson explain his philosophy of public service. City Manager Thompson stated that the role was to facilitate and assist citizens to accomplish goals rather than simply finding ways to put up roadblocks and stopping them. Part of the duty was to explore options to make things happen rather than just saying"No, there is a rule someplace that says you cannot do this". City Manager Thompson further stated that it takes a lot more energy and effort to make things happen in this manner. Commended the following employees for their accomplishments: Bill Searcy, Class B Wastewater License, Desmond Green Class C Drinking Water License, Leslie Boswell Class B Wastewater License, and to Phil Nodine for his work in helping a resident. There being no further comments or business to come before the Commission, the Mayor declared the meeting adjourned at 9:30 p.m. 4110 01111.1 1 4 I Suzanne Shaughnessy Mayor/Presiding Officer ATTEST: Ma.reen King Certified Municipal Cler ATTACHMENT A APRIL 26, 1999 COMMISSION MEETING Honorable Mayor Suzanne Shaughnessy And Commission Members City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 SUBJECT: Core City And Adjacent Areas. Dear Mayor and Commissioners, As a concerned citizen of Atlantic Beach, in my opinion, y'all, again, dealing with professionals adept in making presentations. Previously, E. T. M. (With a grossly inadequate project design) neatly took our city of a "round" Three Quarters of a Million Dollars ($750, 000. 00). NOW ! R.A. M. has already made a presentation far superior to the Nine M illion Dollar E. T. M. project with a Fourteen to Fifteen Million Dollar 14-15, 000, 000. 00) cost for a One Hundred Twenty Six Thousand Dollar 126, 000. 00) fee. Supposedly, to modify/improve dollar wise the ETM plan with "Value Engineering". In my opinion, at this rate, our city will have misspent close to One Million Dollars ($1, 000, 000, 00) for engineering fees. There is a very simple solution to this nightmare which has become and emergency. Y'all need to employ, representing the city (owner), a dedicated, solidly experienced, honorable, knowledgeable, qualified, expert statewide witness (in this field) as a PROJECT MANAGER . Again, in my opinion, this project could be completed for half of the E.T.M. estimate. I AM TALKING 'BOUT FIVE MILLION DOLLARS ! Again, in my opinion, there is only one person actively participating in our city affairs, as well as having previously saved the city millions of dollars in years past M R . ALAN POTTER ! Very Sincerely YourAillINO frjr.01.1; JPM/jpm P. (MARC) Marchioli cc: File Distribution J.P.(Marc)Marchioli 904-246-1461 414 Sherry Drive Atlantic Beach,FL 32233 r ., ATTACHMENT B APRIL 26, 1999 COMMISSION MEETING CITY OF ATLANTIC BEACH 4/'26' 9 9 CITY COMMISSION MEETING RECREATION ADVISORY BOARD REPORT AGENDA ITEM: Bull Park Recommendation SUBMITTED BY: DeJean Melancon, Chairman BOARD MEMBERS: Present at the meeting were Ray Coleman, Phillip Corp, Peter Coalson, Scott DeButy, Steven Jenkins, DeJean Melancon. Absent was Barbara Hopson. DATE: April 26, 1999 BACKGROUND:The Recreation Advisory Board met on Tuesday, April 20, 1999 to review and provide a recommendation on Bull Park development. At the directive of City Commission the Board was tasked with developing a clear and concise recommendation, receive citizen input and review design modifications with the project architect. The meeting was well attended with representation from the community (approx. 20 citizens), Genesis Group design/project architect), Bull Park Sub Committee members, Mayor Shaughnessy, Mayor Fletcher and Commissioner Beaver. The Board considered the following factors in developing thpir.recommendation: 1. Additional funding of 147K has been identified by Staff that can be used for funding the project ( 100K Convention Development Tax, 37.5K Cross FL. Barge excess funds, 9.5K Tree Fund). Benefit-this additional money is not part of the general fund. 2. Bull Park Sub Committee member, Cynthia Corey presented a"new plan" for Bull Park. Although visually appealing the plan included demolition of the current community center and construction and/or rehab of a new center. Board Members were concerned this approach would put the project back at ground zero. 3. Board Members felt the current plan (Genesis Group) achieves the major objectives originally established by the Citizen Consensus Workshop held September 30, 1996. 4 4. Citizen input centered on providing a playground/recreational area. 5. Partial development-breaking the project into stages should not occur. This would add approximately 50k to the project. 6. Development should consider impact of the Stormwater Project. 7. Final design drawings/project modifications should consider deletion of the Turf Field in Phase IV because of maintenance issues. 8. Future consideration should be given to the purpose and use of the current community center. RECOMMENDATION: The Board voted unanimously for complete and one-time development of Bull Park per the plans developed by Genesis Group. With the exception of deleting the pole mounted lighting (21K). ATTACHMENTS: Bull Park Cost Estimate, CGI#3351-001 prepared 4/13/98 S 11111 BULL PARK Atlantic Beach, Florida Cost Estin[ate GGI#3351-001 April 13, 1998 DEMOLITION Asphalt/Concrete Removal - 9,570 SF 7,000.00 Equipment Removal, Relocation 500.00 Plant Material /Debris Removal 3,100.00 PALM RELOCATION 19 @ $100/EA. 1,900.00 PLAYGROUND A. Modified Timberform Play Structure Metal Roof, Cedar Shake Panels 45,940.00 B. Additional Recreation Equipment 6,630.00 C. Installation 16,281.00 LIGHTING pole mounted 100H MH @ $1,750/EA. 21,000.00 7 ground mounted uplights, 75W MH @ $475/EA.3,325.00 ASPHALT OVERLAY 550 SY @ $13/SY 7,425.00 GRADING/BERMING 225 CY Topsoil @ $8.50/YD 1,913.00 CONCRETE CURBING Border Curb 250 LF @ $12.50/LF Header Curb 190 LF @ $8.50/LF 4,615.00 CONCRETE SIDEWALK 5,740.00 850 LF @ $3.75 245 LF @ $6.25 (w/Brick Band) 1,532.00 CONCRETE STAIRS 6,045.00 310 LF@ $19.50/LF I:\PR0)\3351-001\ESTIMATE\98\0413.WPD r ull Park/Cost Estimate April 13, 1998 Page 2 INTERLOCKING CONCRETE PAVERS 2,475 SF ® $8.50/LF 21,040.00 MEMORIAL RELOCATION /CONSTRUCTION 3,250.00 TENNIS PAVILION 15,500.00 POSTAL GAZEBO 13,750.00 WHITE PICKET SECURITY FENCE 325 LF @ $12.25/LF 3,982.00 BENCHES 6 @ $785/EA. 4,710.00 PLANTING Palms v 10,125.00 Trees S 4,750.00 Shrubs& Groundcover 18,766.00 Sub-Total 33,641.00 IRRIGATION 6,725.00 WATER FOUNTAIN 2,100.00 SIGNAGE & GRAPHICS 2,575.00 HEAT PUMP CONVERSION 2,500.00 TOTAL COST ESTIMATE 242,719.00 CONTINGENCY 5% 12,136.00 1110 TOTAL CONSTRUCTION COST 254,855.00 I:\PROI13351-001\ESTIMATE\98W413.WPD A special meeting of the Recreation Advisory Board was held Tuesday, April 20, 1999 in the Adele Grage Community Center. Chairperson DeJean Melancon called the meeting to order at 6:15 P.M.. Present were: DeJean Melancon, Phil Corp, Ray Coleman, Steven Jenkins, Peter Coalson and Timmy Johnson. DeJean gave a welcome and because of the number of guests present went over some meeting rules: he informed everyone to complete a form if the wanted to speak, to sign in and that an agenda is on the table. DeJean stated the Board was redirected by the City Commission to consider being specific in the recommendation, be sure to include input from Kelly Elmore, the Subcommittee and citizens and funding. The City Manager has identified three additional sources of funding which is $100,000 from convention development, $37,500 from the Florida Barge Canal and Tree Board $9,500. Ray motioned to modify the previous motion made and voted on at the previous meeting for re ‘cdk discussion.Vb 44w There were three guests speakers: Kelly Elmore, Cynthia Coreyand Rick Beaver.O Kelly went over the plan and explained how the project got to where it is today. The process started with his meeting with Pete Dowling and Cindy Corey to the public charrette, approval and finally the bid process. The process cost estimate is between $250K and $275K and was done eleven months ago. Kelly was asked about the possibility of excluding the lights and he stated that they were included for safety, as decorations and security reason. In his opinion the lights can be removed, but the Board needs to make a decision on safety. Kelly addressed questions concerning trees and phasing the project. He stated that the double palm trees were picked to stay with the character of the area and to create shade and keeping in mind space is important. Kelly informed the Board that phasing would be costly because of mobility, but if Ocean Blvd and East Coast Drive were going to be affected by the storm water project, the sidewalk and parking should wait. Cindy Corey, Chairperson of the Bull Park Subcommittee gave the Committee's report. Cindy passed out the Town Meeting consensus report and stated that the Committee met several times between August of 1995 and the winter of 1996. The three main issues discussed in the Town Meeting were the parking, playground and the community center. The Subcommittee felt these goals were not achieved by the current design. As an alternative to the current plan the Committee proposed a new plan with conceptual drawings. They proposed 100k for landscaping and recreation and an additional $150K for rehab or building of a new center. Cindy passed out a conceptual drawing of a revised community center. Michael Dunlop assisted with the design. The Subcommittee is requesting time to develop the concept (90 days). Cindy also presented an additional conceptual drawing of the park. The Subcommittee is ongoing 0 organization which had taken a break. Committee members Ann Winfree, Cindy Corey, Pete Dowling, John Bell, Joanna Fletcher and Karen Mastroianni met and came up with recommendations. Ray Breault stated that no one contacted him. Mayor Shaughnessy read the Subcommittee's initial recommendations as follow: A Memorial Park, expand playground area, relocate Memorials, Community Center changes, outdoor theater space, Central Plaza with Memorial theme and seating, sidewalk changes for better access for front of building to rear, plaza in front of building with a fountain, sidewalk to cut across green space, relocate several palm trees, relocate mailbox and newspaper stand, landscaping, tennis court remains, but landscaped with joint tennis and playground shelter, replace parking on East Coast with parallel parking, eliminate sidewalk on East Coast, play area will include climbing structure, play gym, seesaw, swing, merry-go-round, water fountain, basketball court, benches, shade. iLilt Patricia Goelz stated that the information the Mayor read is in the plan.Y P O Former Mayor Fletcher gave his opinion of the process and stated that cost is a factor. He suggested working from the base plan, address rehabing the rear of the building and trimming the cost. Mayor Shaughnessy stated that the building was phase two of this project. Mayor Shaughnessy stated that the building was intended to be phase two of this project. Scott added that the plan has been discussed in detail. Mayor Shaughnessy informed the Board that using the funds identified by the City Manager to rehab the building seems logical. Commissioner Rick Beaver went over the history of the area and showed pictures. He informed the Board that as a citizen he liked Genesis plan and recommends looking at the playground to the memorial Plaza area. Mayor Shaughnessy made a point of order, which as in her comments concerning phase two. She is not talking about phasing the park, phase I is the plan and phase II is the building. JP Marchioli expressed that the project should not be bid as unit prices. He added that it is important to get a bid in therefore, the City will have dollar amount to go by and can negotiate with the Contractor. Ann Winfree stated that she is not sure what will come out of the Recreation Board meeting, but in Committee things change. She request giving the Committee more time and expressed that the plaza seems out of place and to reapply the consensus information. Fran Beaver expressed that both plans are nice and is in favor of doing something with the building. She also suggest getting private donations. Fran stated that phasing the building and the park does seem like the wisest thing to do. Patricia Goelz informed the Board that a prior motion was not to include lights and to add community built playground companies to the bid list. She recommends not cutting hedge and rehab rear of building. Ray Breault stated that he lives next door and has viewed the use of the park and building. It lbtook several years to get to this point and trying to add the building will take longer. He recommends rehabing the building in phase two. Hope VanNortwick informed the Board that the Tree Board is identifying historical trees; therefore, she recommends not relocating the palms. Pete Dowling said that citizens have offered their time and has come up with a conceptual plan that will stay within the budget. He recommends completing the park in one phase and giving the ninety day delay. Former Mayor Fletcher added that he supports the ninety day delay requested by the SubComittee, but the children's play area needs to be done. He does not support eliminating the existing plan. Kelly informed the Board that the City Commission signed off on the plan twice. He is not in love with the plan and was informed to design this park as maintenance free as possible. He recommends not delaying the project. Dorthy Kerber recommends not spending $250K on this project, to stay within the budget of 103K. Removing the palms seem like over kill as well as the plaza. A material more durable than wood should be used. The park should be user friendly, shaded and have a play area. _. Cindy Corey added that the building should be added to existing plan. OtIS‘* 1 Mayor Shaughnessy stated that funds continue to come in for projects different ways. They City is given funds for park use on an annual bases Barge Canal funds and Duval County has given funds, she also informed the Board that the budget year runs from October 1 to September 30. There was a ten minute recess at 8:10. DeJean Melancon called the meeting back to order at 8:20 P.M.. Ray stated that $21K can be saved by eliminating the overhead lighting and if the storm water project could do the parking more money can be saved. He is in favor of moving forward with the project. Phil feels that it is important to complete the existing plan; therefore, the kids can get back in the Park. Scott informed the Board that he likes the idea of enhancing the building, but this project should not be delayed because of the building. The building should be phase two and it is important that we move forward. Peter concurs with Scott and feels that money is available and should be spent on existing plan. The project should not be delayed because of the building. He is in favor of completing the project and not limiting the amount. Briefly, Steven stated that there is a project plan, design and bid documents. They represent the0 citizens view. The confidence to obtain the required funding is high. Rehabing the building will happen and between now and construction minor changes may take place. DeJean read the prior motion as follow: the Recreation Advisory Board recommends budgeting 160,000 to substantially complete phase one and phase three of the project. Motion made by peter Coalson and seconded by Ray Coleman. Scott stated that eliminating the overhead fights would save money. ORIS‘C‘ Kelly Elmore added that the specs for the playground are designed for a volunteer project. Ray Coalman motioned to approve the entire existing plan excluding overhead lights. Scott seconded and the motion carried. DeJean motioned to adjourn the meeting at 8:40 P.M.. Steven seconded and the motion carried. CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: Funding Sources for Bull Park Project DATE: April 20, 1999 SUBMITTED BY: David E. Thompson Manager BACKGROUND:At the April 12, 1999 City Commission Meeting, staff was instructed to "find" $150,000 that could be used to fund the Bull Park Project. To that end, the Finance Director has prepared a memorandum dated April 15, 1999 that identifies appropriate funds for this project. The memo is self-explanatory, and it identifies restricted funds, not general fund money, that can only be spent on specific types of projects. RECOMMENDATION: There is no reason to take any action on this funding until the Bull Park Project has been approved and gone to bid, and the City is ready to award the construction contract. At that time, a budget adjustment would be appropriate when the construction contract is awarded. ATTACHMENT: See Attachments from Finance Director Nelson Van Liere REVIEWED BY CITY MANAGER: AGENDA ITEM NUMBER: t N ' l 4. CITY OF i' % lb fitelcvotic seat! - etvuota F 800 SEMILE ROAD ATLANTIC BEACH,, FLORIDAF32233-5445 J I TELEPHONE(904)247-5800 FAX (904) 247-5805 SUNCOM 852-5800 MEMORANDUM Date: April 20, 1999 To: David Thompson, City Manager From: Nelson Van Liere, Finance DirectorC;1A—. Re: Potential sources of revenues for Bull Park As you requested, I have identified some potential funding sources which may be used for funding Bull Park improvements over the currently designated $103,000. It was my understanding the City Commission wished to locate an additional $147,000, bringing the total for construction to $250,000 for the park improvements. The current $103,000 is a designated amount that, with a budget resolution, can be appropriated from the Governmental Capital Project Fund. This cash is available now and was originally transferred to the Governmental Capital Project Fund from the General Fund. Potential Funding for the additional $147,000: To the extent that the construction requires the purchase and planting of shade trees, those costs could be funded with the Tree Replacement Fund. Currently the balance available is $21,478. As you will recall, at the recreation workshop, the commission reversed their decision to fund a Russell Park building to replace the trailer. The funding for that was located in the Convention Development Tax Fund of$100,000. Resolution 91-5, Section 1, allows for the use of these funds for park development and, upon verification of the City attorney, these funds could be re-appropriated to fund this recreation project. Also, you will find in the current budget $35,916 budgeted for receipts of Cross Florida Barge Canal funds. It was reported to the City Commission in the recreation workshop that we actually received an unexpected allocation of$73,413. The difference is $37,497 which was available for recreation purposes and was not previously budgeted. The Governmental Capital Fund is whereProject the original $103,000 was designated and the additional barge canal proceeds were deposited. I want to bring to your attention that the budget for Tresca is partially funded with a reimbursement grant. There is the potential that between the time the money is spent and the reimbursement received, the General Fund may supply the cash in the form of a temporary loan called a"due from". This would show up in the financial statements as an internal loan at year end only if the funds were spent this year and had not been reimbursed by year end. When the funds are received, the loan would be eliminated. This is typical when dealing with reimbursement grants. Recommendation: My recommendation for potential funding of the Bull Park improvements would be as follows: Appropriate through a budget resolution the portion of the Capital Project Fund already designated of$103,000. Re-appropriate the $100,000 of Convention Development Tax funds. Appropriate the excess Florida Barge Canal funds of$37,497. Appropriate $9,503 of the Tree Protection funds for the balance. The Convention Development Tax funds and the Tree Protection funds would require a transfer of those funds to the Governmental Capital Project Fund where all funding would be pooled to pay for the project from one account. I do want to make it clear that this will bring the project total to approximately$267,000 due to the funds already spent on design. If it is the Commission's intent to limit the project to 250,000 including design, then some portion of any of the above funding may be reduced. I would also propose that the resolution amending the budget be deferred until bids are awarded and funding requirements are better known. 0 RESOLUTION 91- 5 41/0 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE USE OF CONVENTION DEVELOPMENT TAX REVENUE FOR CERTAIN PURPOSES , PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Atlantic Beach receives convention development tax revenue from the City of Jacksonville which is collected pursuant to Florida Statutes 212 . 0305 , and WHEREAS, the City of Atlantic Beach is unable to use such revenue for any purpose authorized by Florida Statutes 212 . 0305 (4) (a) 3 , which are as follows : a. To extend, enlarge, and improve existing publicly owned convention centers . b. To construct a multipurpose convention/coliseum/exhibition center or the maximum components thereof as funds permit. c. To acquire, construct, extend, enlarge, remodel, repair, improve, or maintain one or more convention centers , stadiums , exhibition halls , arenas , coliseums , at -- auditoriums . 11/0 NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows : Section 1 . The convention development tax revenue may be used to acquire and develop municipal parks, lifeguard _ stations, or athletic fields . Section 2 . This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission of Atlantic Beach, Florida, this 11th day of February, 1991 . Attest: A (--- --.-'I LI ./( 1.A c_,;,—,,__ C i vMAUREELWIG ` F• City Clerk Mayor, Presiding •ffi ,r I Approved as to form and correctness : 0 .4 ,e,c (/ >‘(., ALAN C. xr, ESQUIRE City Att in ATTACHMENT C APRIL 26, 1999 COMMISSION MEETING — l-:-`rr-w . 4 CIT`( OF f . 'Arttaca c zea % - 9eazida. 800 SEMINOLE ROAD I_ ' k__ATLANTIC BEACH,FLORIDA 32233-5445 TELEPHONE(904)247-5800 4; 1'rs FAX(904)247-5805 r_., - yam August 22, 1996 To: All Recreation Advisory Board Members 7 From: Timmy Johnson, Recreation Director .y ' Re: Regular Board Meeting, Wednesday, August 28 The regular meeting of the Board will be Wednesday, August 28, in the Adele Grage Community Center meeting room at 7:15 PM. Attached is a copy of the minutes from the last regular Board meeting. Bull Park subcommittee is scheduled to give a ten minute presentation to the commission Tuesday, August 27 in the commission chambers at 8:00pm. Because this is a subcommittee, I am asking that if not all, one member from the Board be present. cc: Suzanne Shaughnessy, Commissioner Jim Jarboe, City Manager 4110 CITY OF ATLANTIC BEACH 0 PARKS AND RECREATION ADVISORY BOARD MEETING JULY 24, 1996 A regular meeting was held Wednesday, July 24, 1996, at City Hall Conference Room. The meeting was called to order by Chairman Dezmond Waters at 7:23PM. Present were: Mark Beckenbach Dezmond Waters, Chairman Scott Debuty Ed Waters Mary McGee Barbara Hopson Suzanne Shaughnessy, Commission Liaison Tinny Johnson, Staff Liaison Guests: Pete Dowling Cindy Corey Kelly Elmore Chairman Dezmond Waters opened the meeting with a discussion relative to the Atlantic Boulevard median beautification project. Per Kelly Elmore, DOT has approved a grant and has given a 1 1/2 year period to complete the project. The City of Atlantic Beach is in a maintenance and grant agreement stage. Greenscape has received funding from the City of Jacksonville in the amount of$50,000 for the project. The next order of business was the improvements to Bull Park. Cindy Corey, Bull Park subcommittee Chairperson gave a detailed report on the improvements. Pete Dowling and Kelly Elmore gave input. Below is a list of recommended improvements by the Bull Park subcommittee: Evidence signing Play upon the historical theme (Memorial Park) Expand and improve the playground area Relocate all memorials Community Center remains in existing location with rear alterations Outdoor theater space Central Plaza with Memorial theme, seating, fountain Tennis court remains, but landscaped with joint tennis and playground shelter Per Pete Dowling, the 7-8 parking spaces on East Coast Drive will be replaced by 3 parallel spaces Eliminate sidewalk on East Coast, which goes nowhere Playground area will include: Climbing structure (play gym), see saw, swing, basketball court, merry-go-round, benches, shade seating, water fountain, landscaping Sidewalk changes for better access from front of theater to rear parking Plaza in front of building with a fountain Sidewalk to cut across green space Relocate several Palm trees Relocate the mail box and newspaper stand Landscaping In summary, Kelly added that the plan's concept is to weave and knit together the various uses of the park in a more cohesive, usable fashion. Barbara Hopson made a motion to approve the concept and present to the commission. Scott Debuty seconded and the motion carried. Scott Debuty questioned whether or not someone had a cost estimate. Pete stated that $160,000 was a ball park figure. Cindy stated that she would estimate a figure of around $200,000. It was decided that Dezmond would come up with the language for a resolution on signage, per information given and present it at the next meeting. Mark suggested that each Board member write down their budget recommendations and present them at the August meeting. There being no other business the meeting adjourned. ATTACHMENT D APRIL 26, 1999 COMMISSION MEETING — CITY OF ATLANTIC BEACH l ° .-qR CITY COMMISSION STAFF REPORT AGENDA ITEM: List of Surplus Items for Auction DATE: April 21, 1999 SUBMITTED BY: David E. Thompson, City Manager BACKGROUND: The city accumulates property that loses its usefulness due to deterioration and/or obsolescence. This property includes worn out vehicles, old computer equipment, old radios, and various types of office equipment. In the past,the City Commission has authorized staff to dispose of this equipment at public auction, and the attached list is being provided to the City Commission for their approval. The department heads identified and listed the surplus equipment in their departments, and the list of equipment was circulated to other department heads for their review. In some cases, items that were no longer needed by one department were transferred to another department that needed it. The attached list represents the property that city staff has identified for public auction. RECOMMENDATION: We recommend the approval of the listed items for public auction. ATTACHMENT: List of items REVIEWED BY CITY MANAGER: AGENDA ITEM NUMBER: MEMORANDUM DATE: April 19, 1999 TO: David E. Thompson/City Manager 11.1.1111FROM: Joan LaVake/Purchasing Agent alp SUBJECT: Auction List Attached is the Auction List which has been updated and is correct as of this date. Thank you. CJL/em 4110 o-•i< 4%T Y•.,'• t i .<:s:'J;. r•fa'Yi?{<' Ytu- t;':•sFiAtz':'• i. '.• • •%,"y`,?-. F-z';•.'`. a;.iLr r:<':• eS:-•.:' 1$"t:, i:..•'.'tr. q•;'..# C.r.. •.. at -r,.;+= tx•°.rI` _ 7' ti(:::..:•' a• c ss M 2r.xt,T* 7 Auction Items or Public Safety i- Kte"t` r- j.,,r' tea,.{-±u'". 3- p..:' Ya,:+. c. a. E•:.+ yr,. r.v Equipment Item Make/Model Serial# City Property Tag# Quantity If applicable) Portable Radio Standard/CNB100AS 994050102 1 1 Portable Radio Motorola/MT500 230AFA07041/H-33BBU3144A 1 Portable Radio MotorolaTMT 500 No serial# 1 Portable Radio Maxon/JBRO4B-1160 No serial# 1 Portable Radio Standard/HX320 No Serial#(Brown)1 Portable Radio Standard/HX320 No Serial#(Brown)1 Portable Radio Motoralo MT 500 No Serial# 1 Portable Radio Maxon/SA 1170 No Serial# 1 Portable Radio Motorola/MT 500 230AGKL1706 1 Telephone Intercom Radio Shack/43-483 096177 1 Telephone Intercom Radio Shack/43-483 089530 1 Ott ; -. cK N .nS c. Vii`.. 31d •,•i,‘:0,:i• i,,.V .."[.. t.4.4.:4-tk> 4 ,',--%;1„ t1 V - p:-.--Y6::.:,c% t i" ;:-0%:-.a1 .::rpif: ,S . cr: .v. b a.i. . klCs.: J:-z e .1 •; r. , k. - x ~ t y 2'! ••..F . r f' A .uctton Items fOr.Pub11c Safety r Y ,,s.y; Equipment Item Make/Model Serial# City Property Tag# Quantity If applicable) 1 Charger(single battery) Motorola/NTN55408 1 Charger(for single battery) Motorola/HTN9702A 1 Adaptor Thomson/5-1075D 1 Adaptor Radio Shack/43-483 Adaptor Fischer/AC-20U 19578572 1 Charger(multi-batteries)General Electric/198801506P6 Date Code 0787 G-4237(Lauderdale) 1 Duty Belt(Inner/Outer)Ted Blocker Holsters,Inc. Size 34 1 set Duty Belt(Inner/Outer)Maxson Leathercraft Size 36 1 set Micro Receiver Samson/MR-1 800521 1 Belt Pack Transmitter Samson/TX-3 FCCIOCCRBGPTX3 1 Shinwa Pager Checkmate III 48109 1 Adaptor General Electric/5-2154C 1 1 Adaptor(with ear plugs) Laser Products C-60 , 1 Adaptor Motorola/2580955702 1 Adaptor OEM/AD 0620 i a ..,..2,1.:-. ..7c:,. ,. log• fir,'f.,. t r; ,yrt5;y T 'XII f.V -s t t. .,;‘•- . j .'•2f Yr ,. h .ry t Y N r- r • 3 7 9, s ,, ?. I. ti Auction Jtemsor`Public Safety x .. 1 t ? :4.,,,.::,,:::..,,,-5,,,,-.1 ....;14,:-..,:!.::,2:..,-,,y ': y`ter Equipment Item Make/Model Serial# City Property Tag# Quantity If applicable) Charger Shinwa/S07766 1 Speaker General Electric 19C850550G1 1 5 Leather Holders Various makes5 Belt Keepers Leather 3 Radio Holders Plastic _ 2 Antennas For Portable Radios 7 Holder/with Strap ICOM 1 Printer Ribbon Cartridges Epson#7753 6 Printer Ribbon Cartridges Epson#7768 2 Printer Ribbon Cartridges Nu-kote#BM231 For IBM 4207 Proprinter 7 Printer Ribbon Cartridges Nu-koteBM154Burroughs L9000 7 Teletype Ribbon Cartridge AT&T TeletypeBM255/5310/5320 3 Ribbon Cartridge Nu-koteBM240 Panasonic KX-PI524/KX-PI1624 3 Ribbon Cartridge Nu-koteBM346/Okidata/ ML580/591 5 Ribbon Cartridge Nu-koteBM187/Epson/LX80 6 Ribbon Cartridge Nu-koteBM189/Panasonic/KX-P1090,KX-P1180,KX-P1191 3 a;Pt- : w4x . f t z .r.;.p^- 'i'.-:fr=.a:`:q:: `(• f<. '.V: r''.::: rt. n." : :'...- 1; Vc 1fA. x t. r' Y •4Y L y;r .M r {<. Auton1e ns forPblcSafey s'b,.rtt . r $rK , », . „3f¢Rr...4. t• s. x, t .c• Equipment Item Make/Model Serial# City Property Tag# Quantity If applicable) Color Ribbon Cartridge EpsonNP3000CRC#7763 1 Premium Ribbon Ultra/Item#004045 N162BK,NEC P300,P3300 2 Ribbon Cartridge Nu-koteBM188/Okidata Microline/182/192 4 Ribbon Cartridge Okidata/Printers:320/321 Stock No.52102001 6 Ribbon Cartridges Viking VP6390 Okidata 590/591 5 Ribbon Cartridge 911 Printer Ribbon 3572 •2 Ribbon Cartridge AT&T Teletype Corp.427004 1 Ribbon Cartridge GRC/T414-4NB for Okidata Microline 3 Ribbon Cartridge Okidata 182, 192 Fabric/Black 7 Ribbon Cartridge Tandy for DMP 300/302 Black Fabric 3 Microdisks Verbatim DataLife Double Density 8 Diskettes 3M High Density 15 Telephone Rest Super Rest-A-Phone 1 Date of Auction: iyy,. ?!vg?.C:?• j S "{7 Ski < - blic•Safe } }' ut nS;%: SG ;•' S ... f.:V :. w~ t ... ' .Ytj . ti. Y •,;-4 .Auctton Xtems for Pu .. .... . f3', _. . t .. 4..`:)L.1riGY .,L. ..• CityProperty Tag# Quantity Equipment Item Make/Model Serial o erty If applicable) 1 Pedal pressure adjustment Dictaphone/150769 Shipping lock BJ7D5-A 03065774 1 Battery charger Standard/CSA4H 870071757•. 1 1 Head demagnetizer 825055901 Battery charger ICOM/CM-35 33644 l 1 Foot operating switch Clipper/CAT.No.632-S Battery charger Motorola NLN4659B 1 Battery charger Standard/CSA4H 880081408 1- 01183 1 Old A & M Computer 1 Adaptor Fellowes/T1220-1/F/L-PS-50 Monitor Amdek/Color-I1 Y3C 017543 1 Monitor ACER/7133D M133D111619P1 1 Printer IBM/Tpe 4201 002 113450812 1 Charger(12 batteries) l Motorola NLN4570C-117, 00124 1 (2 parts) 0 s. 4'nr. t*F, > ¢{ , ci+ „ at3Et c:ttFL ..4, --vr Y. ': rn f;..-3'.S' ', x +,s r r, i. +>x:, .•,.y} l• ,,.r,*,-i'"' -:i .r;• s ":„.ka. :. r s5 xriAl .'?? : ' AuctlonItems_forPubllcSafety,...;,i-'A`;xr,s.i ..:"w'.° : do„ ;!7.' . ' rO'+. Pi c . .1 1,---4 xu C. ,t,.2 .. Yi:3':2r•t t. ci:i..0?..'. J v._-,.i. ... . Equipment Item Make/Model Serial# City Property Tag# Quantity It-applicable) Computer Hard Drive A&M 01185 1 Desk Tray Eldon Office Products Stackable"/Beige 1 Desk Tray Keene,Verona,BVI 53593 1 Inner Duty Belt Tex Shoemaker&Sons N26/Size? . 1 Outer Duty Belts Full Grain Leather Sizes 32,30,42 3 Outer Duty Belt Leather with buckleSize 36 1 Printer Epson-LB510/P-78SA 0630198799 1 Monitor ACER-View 34T UVGA/71347 M5400016751 1 Printer Ebson LQ-570 41N0003788 1 Printer Tandy-Dot Matrix/DMD300 910A003644700633 1 Cellular Phone/with Battery Pack Audo/OX-Battery Model tele 1 Battery(within Cellular Phone Pack) CMT 410 11956668 1 Personal Computer Hard Drive IBD•I/5150 FCC I.D.#AN095A5150 1 IPortable Radio Motorola MT-500 no serial#) 1 AGENDA ITEM NO: COMMISSION MEETING DATE: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: SURPLUS VEHICLES SUBMITTED BY: Robert S. Kosoy/Director of Public Works —C;7"-- r--- Phil Nodine/Streets &Maintenance Division Director DATE: February 23, 1999 BACKGROUND: We request that the following vehicles be declared as "Surplus" so they may be sold at auction. DESCRIPTION VIN# MILEAGE 1. P-12 1988 Dodge Truck 1B7FD14X5JS783530 78,312 2. P-8 1985 GMC Truck 2GTCC14HXF1527048 120,107 3. P-7 1986 Ford Truck 1FTCF15N3GNA54492 90,213 4. P-5 1985 Dodge Truck 1B7FD14H5FS693469 72,761 5. Lguard 1 1981 4x4 Ford Truck 1TDF14F8BNA95692 95,660 6. P-1 1986 Ford Van 1FTCA14S9G7A13489 147,631 7. P-25 1987 Dodge Truck 1B7GN14M6HS510047 120,326 8. P-15 1984 Ford Van 1FTEE14Y1EHC08409 127,478 9. P-33 1985 Chevy Wagon 1G1AW35X6F6152745 84,344 10. Animal C. 1982 Ford Truck 2FTDF15E9CCA79417 110,000 RECOMMENDATION: Declare all vehicles to be"Surplus" and approve for sale at auction ATTACHMENTS: None REVIEWED BY CITY MANAGER: 4111 111 FINANCE DEPARTMENT AUCTION LIST AUTOMATIC LETTER OPENER-One (1) Panasonic BINDER HOLDER- One (1) Large CALCULATOR- Five (5) Sharp and Two (2) CH CARD FILE -One (1) Metal, 2-drawer CHAIR-One (1) Pink CLIPBOARDS -Three (3) 5" X 7" COPIER-One (1) coin operated, One (1)table-top (Resolution Enhancement) DESK CALENDAR HOLDERS -Two (2) DICTATION MACHINE -One (1) Lanier KEYBOARD -Four(4)-no brand names and One (1) Decision Date 3596 MICROPHONE-One (1) no brand name MISCELLANEOUS ELECTRONIC COMPONENTS -One (1) Box MONITOR-Five (5)-Magnavox, Alton, Digiview, Mac, Gateway 2000 MOUSE -Two (2) PRINTERS -One (1) Microline, One (1)1I-vole One (1) Panasonic and One (1) Okidata 391 MLAD 9 RADIO & SPEAKER-One (1) Standard RADIO- One (1)Nokia RING BINDERS -Two (2) Letter Sized and One (1) Legal SOUND MIXER-One (1)JBJ-UREI se tec- ansi Is •_, TELEPHONES -One (1) GE and Three (3) Unity TYPEWRITER-Two (2) Olivetti WALL FILE HOLDER- One (1) WORK STATION -One (1) 8-Port Work Station POLICE VEHICLES FOR AUCTION 86 JEEP #IJCCM87A9GT020852 82 FORD F-ISO #TDF1SE9CCA79417 91 FORD TARUS #1FACP52U6MA140436