04-26-99 v0
CITY OF ATLANTIC BEACH
SPECIAL CALLED MEETING
APRIL 26, 1999
AGENDA
Call to order
0 1. Report from Slavin Management Consultants regarding selection of a
new City Manager
2. Any other business
Adjournment
MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY
COMMISSION AND THE CITY MANAGER SELECTION BOARD, HELD IN CITY
HALL AT 6:00 PM ON MONDAY, APRIL 26, 1999
Present: Suzanne Shaughnessy, Mayor
Richard Beaver, Commissioner
Mike Borno, Commissioner
John Meserve, Commissioner
Theo Mitchelson, Commissioner
Also: Robert Slavin, Slavin Management Consultants
And: Members of the City Manager Selection Committee:
Sylvia Simmons, Chairperson
Eleanor Ashby
Judy Beauboeuf
Scott DeButy
E. T. Fernandez III
John Fletcher
Dorothy Kerber
1111 David Thompson
Hope VanNortwick
Edward Waters
Joe Metrick
Don Wolfson (absent)
Mayor Shaughnessy announced this was a special called meeting and the purpose of the
meeting was to receive the report from Slavin Management Consultants. The Mayor
explained this was a joint meeting with members of the City Manager Selection Board,
and she proceeded to introduce members of the Board and members of the City
Commission.
The Mayor asked that David Thompson, City Manager, be removed from the Board. The
Mayor indicated it was impossible for Mr. Thompson to discuss matters related to the city
manager search with the chairperson of the Board while he served on the Board. Thus,
the action to remove him from the Board would enable him to provide useful information.
Sylvia Simmons explained the committee had met with Robert Slavin on one previous
April 28, 1999
0 Special Commission Meeting
Page 2
occasion. At that time the committee brought to the table some of the things they were
interested in in a City Manager. It was decided to meet tonight, April 26, 1996, at
which time Mr. Slavin would present a report containing a narrowed list of 15 candidates.
Dr. Simmons indicated the committee intended to study the narrowed list for one week
and meet next Monday, May 3, 1999, 6:00 p. m., at which time the committee would
discuss their thoughts relative to each candidate. It was originally planned that the list of
15 would be narrowed down to the top three to five candidates, which would be
presented to the Commission. Dr. Simmons hoped the committee would complete their
work on May 3, 1999.
Robert Slavin proceeded to hand out a report indicating the 15 candidates who met the
city's criteria (City Manager Search Progress Report - April 26, 1999 - attached
herewith Exhibit A). He indicated 144 applications were received for the city manager
position. He explained that a list of all those who had applied for the position was
provided on Page 31-34 of the Report, which included a synopsis indicating to whom the
applicants applied (applications were received by the City, Slavin Consultants, and some
applicants applied to both entities). Of the 15 applicants that were picked by Mr. Slavin,
411 some applied directly to the City, some applied to Slavin, and some applied to both
entities.
He indicated that it would be a good idea, when the list was narrowed down to three or
five candidates, to include two or three more candidates to allow for any changes that
might occur relative to the status of candidates. Mayor Shaughnessy indicated that the
City had an extremely capable individual as acting City Manager and she suggested that
the Commission not be in a great hurry to narrow the selection. She indicated it was
extremely important to get a good city manager and it was important not to rush. Mr.
Slavin concurred.
Mr. Slavin indicated complete resumes of the 15 candidates would be available, and
any other resumes that anyone wished to see would be available upon request. Requests
should be made to the City Clerk's office.
Mr. Slavin proceeded to briefly summarize the background, as well as answer questions,
concerning the 15 candidates.
Following Mr. Slavin's presentation, Mayor Shaughnessey asked if the Commissioners
had questions. Concern was expressed regarding the possibility of a candidate who was
lio receiving a high rate of pay taking the City's position just as a stepping stone to move to
Florida. Mr. Slavin agreed to indicate the city's concern relative to this matter to the
April 28, 1999
0 Special Commission Meeting
Page 3
candidates. Mr. Slavin added that in his experience that had not happened often. Mr.
Slavin was asked to obtain from candidates justification as to why they would accept a
lower salary. Mr. Slavin was asked to rank candidates, to which Mr. Slavin indicated the
15 candidates were all qualified, with some candidates having infrastructure experience,
some living in Florida, and some possessing other attributes that were indicated to Mr.
Slavin as beneficial to our City. He indicated the Board would narrow the list down to a
shorter list.
A discussion ensued relative to what the Board was actually charged to do. Reference
was made to the original appointment that was given to the Board, and the following
paragraph was read under the duties of the board: "Work in cooperation with the search
firm to narrow the selection of potential candidates to a short-list for submission to the
City Commission. In the unlikely event of fundamental differences between the search
firm and the Board, the Board shall fairly state those differences in a written report to the
City Commission and include its recommendations for solution." (Document attached
hereto and made a part herewith - Exhibit B).
ill It was brought out that the Commission would not necessarily have to adhere to the short
list, only, and that they would be able to consider other candidates if they desired. The
commission would be able to consider the list of 144 candidates, or anyone else they
wanted to consider.
Mr. Slavin was asked to do a spread sheet of the list of 15 indicating any strengths,
weaknesses, and any other helpful information, to which Mr. Slavin indicated he would
do a spread sheet and it would be available Wednesday, April 28, 1999.
Following discussion relative to the short list to be submitted to the Commission, Dr.
Simmons indicated the Board would submit a short list of 9 or 10 candidates to the
Commission, and it would be up to the Commission as to what they wished to do from
that point.
Mayor Shaughnessy asked that the record reflect that Mr. Slavin was cautioned that he
may not take any action based on any conversation that he had with the commission as
individuals. He may not poll the Commission, and he may not ask five people a specific
question and proceed to report that, "everybody said they wanted to do it." Mr. Slavin
indicated he understood the Mayor's direction.
O The Mayor indicated any meetings concerning action relative to the city manager search
would be public meetings.
April 28, 1999
Special Commission Meeting
Page 4
The Mayor thanked the Board members for serving on this important Board. Dorothy
Kerber asked that original resumes be returned to the City, to which the Mayor explained
original applications had been kept in the City. Copies of resumes of those who applied
to Slavin will be made available to the city upon request. Requests should be made to the
City Clerk's office.
The meeting adjourned at 7:09 p. m. The City Manager Selection Board moved to the
Conference Room of the City Hall to meet with Robert Slavin to discuss the method of
narrowing down the list of 15 candidates.
2
Suzl e Shaughnes
Mayor/Presiding Of icer
ATTEST:
III 1
Ma reen King, C
City Clerk
110
X11; 4,f
CITY OF ATLANTIC BEACH, FLORIDA
CITY MANAGER SEARCH
PROGRESS REPORT
April 26, 1999
iAtA;
SLAVIN MANAGEMENT
CONSULTANTS
LOCAL GOVERNMENT MANAGEMENT CONSULTANTS
3040 Holcomb Bridge Road, Suite B-1, Norcross, Georgia 30071-1357
770) 449-4656 Fax (770) 416-0848
CITY OF ATLANTIC BEACH, FLORIDA PROGRESS REPORT
APRIL 26, 1999
TABLE OF CONTENTS
1. Arnold, Laurence E. 1
2. Daignault, Stephen W. 3
3. Evans, Barry R. 5
4. Hanson, Jim 7
5. Irwin, Rodney H. 9
6. Melena, Thomas M. 11
7. Miller, Douglas R.13
8. Moore, Terrence R. 15
9. Purcell, Gregory A. 17
10. Rose, Denise M. 19
11. Saddler, Charles Clark III 21
12. Shoemaker, Anthony L. 23
13. Wetmore, Randy A. 25
14. Youkilis, Sanford A. 27
15. Zisoff, Timothy A. 29
16. Resume List 31
LAURENCE E. ARNOLD
PERSONAL
Address: 1732 - 17th Street West
Palmetto, FL 34221
Telephone: Home: (941) 729-7608
Work: (727) 573-4567 x253
EDUCATION
Master of Arts
University of South Florida
Bachelor of Arts
University of South Florida
SUMMARY OF RELATED EXPERIENCE
1996 - Present PRIVATE SECTOR
HTI Technologies Inc.
Vice President
1993 - 1996 PRIVATE SECTOR
Business Consultant
1991 - 1993 PRIVATE SECTOR
Sterilization Technologies of St. Petersburg Inc.
President and Chief Operating Officer
1970 - 1991 CITY OF ST. PETERSBURG, FLORIDA
Population 240,000
1985 - 1991 Chief Assistant City Manager
1984 - 1985 Chief of Staff
1976 - 1984 Deputy City Manager for Staff Services
1975 - 1976 Assistant to the City Manager
1974 - 1975 Director, Citizens Services and Information
1970 - 1974 Administrative Assistant/Administrative Aide
1
STEPHEN W. DAIGNAULT
PERSONAL
Address:401 SW 52nd Street
Cape Coral, FL 33914
Telephone: Home: (941) 549-2395
Work: (941) 574-0446
EDUCATION
Master of Engineering (Civil)
University of Florida
Bachelor of Science in Engineering (Civil)
University of South Florida
SUMMARY OF RELATED EXPERIENCE
1995 - Present CITY OF CAPE CORAL, FLORIDA
Population 94,000
1996 - Present City Manager
1995 - 1996 Director of Public Works
1992 - 1995 NAVAL FACILITIES ENGINEERING COMMAND
Pacific Division, Pearl Harbor, Hawaii
Head, Public Works Support Dept (Senior Executive)
1989 - 1992 NAVAL AMPHIBIOUS BASE
Little Creek, Norfolk, VA
Public Works Department Head
1988 - 1989 NAVAL WAR COLLEGE
Newport, Rhode Island
Student (Master of Arts degree)
1986 - 1988 UNITED STATES CENTRAL COMMAND
Tampa, Florida
Staff Engineer/Facilities Planner
1983 - 1986 AMPHIBIOUS CONSTRUCTION BATTALION TWO
Norfolk, Virginia
Executive Officer
3
BARRY R. EVANS
4110
PERSONAL
Address: 5437 Dynasty Drive
Pensacola, Florida 32504
Telephone: Home: (850) 857-1672
Work: (850) 436-5806
EDUCATION
Masters, Governmental Administration
University of Pennsylvania, Wharton Graduate School, Philadelphia
Bachelor of Arts
Thiel College, Greenville, Pennsylvania
SUMMARY OF RELATED EXPERIENCE
1994 - Present ESCAMBIA COUNTY, FLORIDA
Population 290,000
County Administrator
1990 - 1994 CITY OF DEERFIELD BEACH, FLORIDA
Population 50,000
City Manager
1987 - 1990 CITY OF BLOOMFIELD, NEW JERSEY
Population 45,000
City Manager
1985 - 1987 OCEAN TOWNSHIP, NEW JERSEY
Population 25,000
Township Manager
1979 - 1985 CITY OF MAPLEWOOD, MINNESOTA
Population 31,000
City Manager
1978 - 1979 SOUTH FLORIDA CETA CONSORTIUM
Executive Director
5
JIM HANSON
PERSONAL
Address:549 Basil Court
Marietta, Georgia 30064
Telephone: Home: (770) 795-0707
EDUCATION
Master of Public Administration
University of Georgia, Athens
Bachelor of Arts
Valdosta State College
SUMMARY OF RELATED EXPERIENCE
1994 - 1999 BOARD OF LIGHTS AND WATER
Marietta, Georgia
Board Manager
1976 - 1994 CITY OF LAGRANGE, GEORGIA
Population 26,000
1982 - 1994 City Manager
1981 - 1982 Assistant City Manager
1976 - 1980 Administrative Assistant
COMPARABLE DATA
Comparable Employer City of LaGrange, Georgia
Comparable Position City Manager
Number of Employees 450
Budget 74,000,000
3 years or more local
government manager experience Yes
III
3 years or more assistant local
government manager experience No
7
RODNEY H. IRWIN
PERSONAL
Address: 417 Winding Rose Drive
Rockville, Maryland 20850
Telephone: Home: (301) 610-7538
EDUCATION
M.P.A. - 1974
City University of New York (Baruch College)
B.A., Political Science - 1969
University of Tennessee
SUMMARY OF RELATED EXPERIENCE
1996 - 1999 MARYLAND - NATIONAL CAPITAL
PARK AND PLANNING COMMISSION
Silver Spring, Maryland
Director of Park and Planning
1991 - 1996 VILLAGE OF RIDGEWOOD, NEW JERSEY
Population 27,000
Village Manager
1986 - 1991 CITY/TOWN OF WATERTOWN, MASSACHUSETTS
Population 32,500
City/Town Manager
1984 - 1986 CITY OF YONKERS, NEW YORK
Population 195,000
City Manager
1983 - 1984 TOWNSHIP OF MAHWAH, NEW JERSEY
Population 12,000
Business Administrator
1979 - 1983 VILLAGE OF PELHAM, NEW YORK
Population 7,000
Village Administrator
9
THOMAS M. MELENA
410
PERSONAL
Address: 12845 Foliage Avenue
Apple Valley, Minnesota 55124
Telephone: Home: (612) 432-1390
Work: (651) 702-0881
EDUCATION
Master of Arts, Urban and Regional Studies - 1982
Minnesota State University, Mankato
Bachelor of Science, Construction Management - 1996
Minnesota State University, Mankato
Bachelor of Arts, Economics and Political Science - 1969
Minnesota State University, Mankato
SUMMARY OF RELATED EXPERIENCE
1998 - Present CITY OF OAK PARK HEIGHTS, MINNESOTA
Population 5,000
City Administrator
1994 - 1998 PRIVATE SECTOR
Local and federal government consulting
Owner and CEO
1987 - 1994 CITY OF APPLE VALLEY, MINNESOTA
Population 40,000
City Administrator
Executive Director Economic Development Authority
1985 - 1987 TOWN OF SALEM, NEW HAMPSHIRE
Population 28,000
Town Manager
1981 - 1985 CITY OF MANKATO, MINNESOTA
Population 30,000
Assistant City Manager/Community Development Director
Executive Director Housing and Redevelopment Authority
11
DOUGLAS R. MILLER
PERSONAL
Address:115 Quailwood Parkway
La Plata, Maryland 20646
Telephone: Home: (301) 934-3681
Work: (301) 934-8421
EDUCATION
Master of Public Administration
University of Baltimore, Maryland
Bachelor of Art, Political Science
Roanoke College, Salem, Virginia
SUMMARY OF RELATED EXPERIENCE
1988 - Present TOWN OF LA PLATA, MARYLAND
Population 7,500
III Town Manager
1984 - 1988 TOWN OF SNOW HILL, MARYLAND
Population 2,300
Town Manager
1978 - 1984 BOY SCOUTS OF AMERICA
Baltimore, Maryland
District Executive
COMPARABLE DATA
Comparable Employer Town of La Plata, Maryland
Comparable Position Town Manager
Number of Employees 45
Budget 4,200,000
3 years or more local
government manager experience Yes
3 years or more assistant local
government manager experience N/A
13
TERRENCE R. MOORE
PERSONAL
Address: 35 NW 45th Avenue#101
Deerfield Beach, FL 33442
Telephone: Home: (954) 426-6403
Work: (954) 480-4212
EDUCATION
Master of Public Administration, Urban Planning and Public Affairs - 1994
University of Illinois, Institute of Government
Bachelor of Arts, Economics - 1991
University of Illinois
SUMMARY OF RELATED EXPERIENCE
1995 - Present CITY OF DEERFIELD BEACH, FLORIDA
Population 50,123
Assistant City Manager
1994 - 1995 CITY OF PEORIA, ILLINOIS
Population 113,508
Management Analyst-City Manager's Office
1994 - 1995 ILLINOIS CENTRAL COLLEGE
Instructor
1991 - 1993 CITY OF CHICAGO, ILLINOIS
Population 2,800,000
Office of the Mayor-Analyst/Auditor
COMPARABLE DATA
Comparable Employer City of Deerfield Beach, Florida
Comparable Position Assistant City Manager
Number of Employees 435
Budget 63,000,000
15
GREGORY A. PURCELL
0
PERSONAL
Address:1109 West Berry Street
Fort Wayne, Indiana 46802
Telephone: Home: (219) 423-6775
Work: (219) 427-1111
EDUCATION
Master of Public Administration - 1978
Western Michigan University, Kalamazoo
Bachelor of Science, Urban Affairs - 1974
Grand Valley State University, Allendale, Michigan
SUMMARY OF RELATED EXPERIENCE
1986 - Present CITY OF FORT WAYNE, INDIANA
Population 196,000
41) 1992 - Present Chief of Staff
1986 - 1992 Director of Community and Economic Development
1982 - 1986 CITY OF JOLIET, ILLINOIS
Population 77,000
Director of Community and Economic Development
1977 - 1982 CITY OF GRAND RAPIDS, MICHIGAN
Population 182,000
1981 - 1982 Executive Assistant to the City Manager
1977 - 1980 Assistant to the Director/Housing and Community
Development Department
1974 - 1976 U. S. HOUSE OF REPRESENTATIVES
5th District Office
Staff Assistant
1973 - 1974 KENT COMMUNITY ACTION PROGRAM
Grand Rapids, Michigan
Director, Elderly Nutrition Program
17
DENISE M. ROSE
III
PERSONAL
Address:One Sussex Drive
Willingboro, New Jersey 08046
Telephone: Home: (609) 877-2291
Work: (609) 877-2200
EDUCATION
Masters in the Science of Administration Program - 1983
St. Michael's College, Winooski, Vermont
Bachelor of Arts, Sociology - 1980
St. Michael's College, Winooski, Vermont
SUMMARY OF RELATED EXPERIENCE
1995 - Present TOWNSHIP OF WILLINGBORO, NEW JERSEY
Population 37,000
IIIDeputy Township Manager
1993 - 1995 TOWN OF CENTREVILLE, MARYLAND
Population 2,300
Town Manager
1989 - 1993 TOWN OF KILLINGLY, CONNECTICUT
Population 16,000
Assistant Town Manager
1984 - 1989 TOWN OF SOUTH KINGSTOWN, RHODE ISLAND
Population 14,000
Administrative Assistant to the Town Manager
1984 SENIORS HELPING OTHERS
Kingston, Rhode Island
Interim Executive Director
1982 - 1983 CHITTENDEN COMMUNITY ACTION
Burlington, Vermont
IIAssistant Director
19
CHARLES CLARK SADDLER III
PERSONAL
Address: 501 North Hendry Avenue
Fort Meade, Florida 33841-2734
Telephone: Home: (941) 285-7041
Work: (941) 534-5201
EDUCATION
Master of Public Service, Public Administration - 1977
Western Kentucky University, Bowling Green
Bachelor of Science, Social Science - 1976
Union College, Barbourville, Kentucky
SUMMARY OF RELATED EXPERIENCE
1993 - Present POLK COUNTY, FLORIDA
Population 450,000
1995 - Present Human Services Director
1993 - 1995 Environmental Management Director
1985 - 1993 CITY OF FORT MEADE, FLORIDA
Population 5,000
City Manager
1980 - 1985 MUNICIPAL CORPORATION OF CAPE CHARLES, VA
Population 1,000
Town Manager
1979 - 1980 BLUEGRASS AREA DEVELOPMENT DISTRICT
Lexington, Kentucky
CDBG Administration Specialist
1978 - 1979 CITY OF CUMBERLAND, KENTUCKY
Population 4,000
City Coordinator
21
ANTHONY L. SHOEMAKER
PERSONAL
Address: 1423 SW 13th Place
Boca Raton, Florida 33486
Telephone: Home: (561) 417-5730
EDUCATION
Master of Science, Public Administration - 1973
Northern Illinois University
Bachelor of Science, Marketing - 1963
Oklahoma State University
SUMMARY OF RELATED EXPERIENCE
1998 - 1999 CITY OF BOCA RATON, FLORIDA
Population 68,000
Assistant City Manager
1997 - 1998 PRIVATE SECTOR
Management Consultant/Contractor to governments
1992 - 1996 CITRUS COUNTY, FLORIDA
Population 100,000
County Administrator
1990 - 1992 PRIVATE SECTOR
I ndependentContractor-Marketing,Government Services,
Realtor
1988 - 1990 CITY OF TARPON SPRINGS, FLORIDA
Population 18,500
City Manager
1974 - 1987 CITY OF CLEARWATER, FLORIDA
Population 100,000
City Manager/Assistant City Manager
23
RANDY A. WETMORE
PERSONAL
Address:2016 NW Sunberry Drive
Roseburg, OR 97470
Telephone: Home: (541) 673-0324
Work: (541) 672-7701
EDUCATION
Master of Public Administration - 1980
University of Kansas, Lawrence
Bachelor of Science, Psychology - 1977
University of Kansas, Lawrence
SUMMARY OF RELATED EXPERIENCE •
1990 - Present CITY OF ROSEBURG, OREGON
Population 20,000
III City Manager
1988 - 1990 CITY OF OTTAWA, KANSAS
Population 11,000
City Manager
1985 - 1988 CITY OF CONCORDIA, KANSAS
Population 7,000
City Manager
1981 - 1985 CITY OF STERLING, KANSAS
Population 2,300
City Manager
1979 - 1981 CITY OF YANKTON, SOUTH DAKOTA
Population 12,000
Administrative Assistant to the City Manager
III
25
SANFORD A. YOUKILIS
PERSONAL
Address:7825 Camino Real J-310
Miami, Florida 33143
Telephone: Home: (305) 274-5459
Work:
EDUCATION
Master of City Planning - 1968
University of Cincinnati
Bachelor of Arts - 1965
University of Cincinnati
SUMMARY OF RELATED EXPERIENCE
1996 - Present PRIVATE SECTOR
Municipal Services Associates, Miami
Professional Consultation
1984 - 1996 CITY OF CORAL GABLES, FLORIDA
Population 41,000
1988 - 1996 Assistant City Manager
1988 Acting City Manager
1984 - 1987 Director of Planning
1981 - 1984 CITY OF MIAMI BEACH, FLORIDA
Population 96,000
Director of Planning
1968 - 1980 CITY OF CINCINNATI, OHIO
Population 385,000
1978 - 1980 Chief, Historic Conservation Division
1972 - 1978 Senior Planner and Chief of Special Studies Division
1968 - 1971 Assistant City Planner
27
TIMOTHY A. ZISOFF
PERSONAL
Address:1204 Ann Parkway
Indianola, Iowa 50125
Telephone: Home: (515) 961-8555
Work: (515) 961-9410
EDUCATION
Master of Public Administration - 1979
Indiana University, Bloomington
Bachelor of Arts, Psychology - 1977
Indiana University, Bloomington
SUMMARY OF RELATED EXPERIENCE
1979 - Present CITY OF INDIANOLA, IOWA
Population 12,500
1987 - Present City Manager
1979 - 1987 Administrative Assistant to City Manager
1978 VETERAN'S ADMINISTRATION
Washington, DC
Internship
COMPARABLE DATA
Comparable Employer City of Indianola, Iowa
Comparable Position City Manager
Number of Employees 70
Budget 12,000,000
3 years or more local
government manager experience Yes
3 years or more assistant local
government manager experience No
29
RESUMES RECEIVED FOR THE POSITION OF CITY MANAGER FOR THE CITY OF ATLANTIC BEACH, FLORIDA(144)
April 23, 1999
Key:Resumes received by the City
1110 Resumes received by Slavin Management Consultants
Resumes received by both the City and Slavin Management Consultants
Gary D. Adams Michael J. Bloom Forrest E. Cotten
Village of Rantoul, IL US Department of the Treasury City of Punta Gorda, FL
Administrator Former Dir/Planning & Mgmt Anal Assistant to the City Manager
Curtis M. Allison Fred Bluestone Thomas M. Couch
Village of Winnetka, IL Village of Ellenville, NY City of Glennville, GA
Former Assistant Village Manager Former Village Manager City Manager
Mark J. Arentsen John P. Bohenko Tony E. Crapp, Sr.
Shawano County, WI City of Portsmouth, NH Miami-Dade County
Administrative Coordinator City Manager Director, Comm and Econ Devel
H. David Arking Cohen L. Bond Thomas J. Czerniecki
Village of Middleville, MI Marlboro County, SC Township of Randolph, NJ
Village Manager County Administrator Assistant Township Manager
Lawrence E. Arnold Henry Booker Stephen W. Daignault
City of St. Petersburg, FL Town of Marion, VA City of Cape Coral, FL
Former Chief Asst City Manager Town Manager City Manager
ercy C. Ashcraft Michael T. Booker Patrick DeGrave
of Clarksburg, WV Town of Bethany Beach, DE Town of Mt. Pleasant, WI
Manager Town Manager Town Administrator
Maurice J. Azain, Jr. Michael L. Brillhart Gene DeMarie
City of Lakeland, TN Hillsborough County, FL City of Mascotte, FL
Former City Manager Former Executive Planner City Administrator
Robert D. Beggs, Jr. Michael A. Buehner, Jr.John J. Dooley, Jr.
Las Vegas Valley Water District City of Indianapolis, IN City of Columbia, SC
Administrator, Dev. Services Assistant to the Mayor/Ent. Devel. Director of Utilities and Engrg
Jon W. Bayless Gregory M. Carmichael Charles Dubyak
City of Garden City, MI Milwaukee, WI Health Department Forest Park, GA
City Manager Director, Consumer Protection Former City Manager
Bruce C. Behrens David T. Chavez Henry Dunn
City of Orange City, FL City of Big Lake, TX Kentucky State Government
City Manager City Secretary/Administrator Local Government Adviser
Thomas E. O. Bercher Christopher W. Chinault John T. Dunn
City of Ferndale, MI Flagler County, FL County of York, VA
Former City Manager Former County Administrator Director, Envir and Devel Services
Daniel F. Bishop James F. Coleman Robert C. Eberhart
City of Otsego, MI City of DeLand, FL Borough of Munhall, PA
Manager Acting City Manager41°1 Borough Manager
aul H. Bjorkman Matthew W. Coppler Roy A. Eckert
Greene County, GA City of Louisville, OH City of Orange Beach, FL
County Manager City Manager City Administrator
31
Atlantic Beach Resumes
Page 3
4ho mas M. Melena Ferdinand Munoz John B. Pine
of Oak Park Heights, MN City of Edgewater, FL City of Moberly, MO
Administrator Former Asst City Manager Former City Manager
Oliver S. Merriam . Brian P. Murphy David P.B. Price, Sr.
City of Hiawatha, IA City of Grosse Pointe Park, MI City of Sylacauga, AL
City Manager Assistant City Manager Director/Parks and Recreation
Robert E. Merton, Sr. Edward J. Murphy Gregory A. Purcell
City of Albany, GA Township of Howell, NJ City of Fort Wayne, IN
Director, Public Works Dept Township Manager Chief of Staff
Eric S. Meserve Robert A. Museus Stephen C. Rasmussen
City of Green Cove Springs, FL City of Hugo, MN US Army/Ft. Campbell, KY
City Manager City Administrator Garrison Commander (City Mgr)
Douglas R. Miller Michael J. Nagy Brian J. Redshaw
Town of La Plata, MD Village of Pioneer, OH City of Hoisington, KS
Town Manager Village Administrator Former City Manager
Michael G. Miller Ray A. Nearhood, Sr. Denise M. Rose
City of Saint Charles, MO City of Nanticoke, PA Township of Willingboro, NJ
Former City Administrator Interim City Administrator Deputy Township Manager
Susan McCallum Miller Ronald A. Nelson Gordon W. Ryan
ambia County, FL City of Lake Saint Louis, MO Kodiak and Dillingham, AK
stant County Administrator City Administrator Former City Manager
Ward S. Miller James E. Nelson Charles C. Saddler III
Lake County, IL City of Gallatin, TN Polk County, FL
Exec Dir/Stormwater Mgmt Comm Former Assistant to the Mayor Human Services Director
Jeffrey H. Minor Warren P. Nevad David Sallee
Town of Smithfield, RI City of Sugar Hill, GA City of Cape Coral, FL
Former Town Manager Former City Manager Former City Manager
Ellis E. Mitchell Michael A. Nitzsche Richard C. Schnaedter
City of Oakland, CA Ritzville, WA COC Lower Providence Township, PA
Assistant to the City Mgr Administrative Director Former Township Manager
Michael R. Moehlman D. Wayne O'Neal Gregory A. Seefeldt
City of Ludlow, KY City of Clawson, MI City of Altoona, WI
City Administrator Former City Manager City Administrator/Clerk/Treasurer
Terrence R. Moore Gary Parker James P. Shapard
City of Deerfield Beach, FL Town of Stanley, NC City of Joliet, IL
Assistant City Manager Town Manager Deputy City Manager
Wyman D. Morgan Sarah M. Phillips Anthony L. Shoemaker
City of West Memphis, AR City of Paducah, KY City of Boca Raton, FL
4 •
ty General Manager Solid Waste Director Former Assistant City Manager
er K. Munchheimer Donald A. Philpitt William E. Sizemore
Fulton County, GA USAF/Maxwell AFB Town of Chino Valley, AZ
Former Deputy County Manager Director of Distance Learning Town Manager
33
APPOINTMENT OF
BLUE RIBBON CITIZEN ADVISORY BOARD
to AID IN THE SELECTION OF A CITY MANAGER
I, Suzanne Shaughnessy, Mayor of Atlantic Beach, hereby appoint an ad
hoc citizen board to aid the City Commission in its selection of a city manager for Atlantic Beach.
It shall be known as the City Manager Citizen Advisory Board, and shall be chaired by Dr. Sylvia
Simmons pursuant to the Charter and Code of Ordinances of the City of Atlantic Beach, Section
2-19 (8).
COMPOSITION
The following citizens are hereby appointed as Members of the Committee:
1. David Thompson, Interim City Manager/Director of Public Safety
2. John Fletcher, Chairman, Atlantic Beach Pension Board
3. Eleanor Ashby, Director, Leadership Jacksonville, retired
4. Donald Wolfson, Chair, Community Development Board
5. Hope Van Nortwick, Stormwater Review Committee; former Chair, Tree Board
6. Scot DeButy, Parks and Recreation Advisory Board, Atl. Bch. Athletic Assn.
7. Edward Waters, former member, Parks and Recreation Advisory Board
8. Dorothy Kerber
9. Judy Beauboeuf, Esq. 1865 Hickory Lane 249-9749
10. E. T. Fernandez,III, Esq. 890 Beach Avenue 249-0249
CHARGE
The Board shall be cognizant of the fact that its role is to be mindful at all times of
the welfare of all Atlantic Beach citizens in the development of its recommendations. For that
reason, it is composed of a cross-section of the city, geographically.
The Board shall serve in an advisory capacity to the City Commission. Generally, the Board shall
be an integral part of the selection process for the postition of City Manager, and shall be kept
informed of relevant developments which occur during that process. The Board shall have access
to records and documents which it deems necessary to the successful formulation of its
recommendation. The Board shall communicate its requests through its Chairman to the City
Clerk
Specifically, the Board shall:
1. Assist the search firm hired by the Commission in the development of the recruitment
profile.
111 2. Assist in the screening and interviewing of potential candidates.
3. Review applications and/or check references, at its election, in cooperation with the
search firm to evaluate prospective candidates.
4. Work in cooperation with the search firm to narrow the selection of potential
candidates to a short-list for submission to the City Commission.
5. In the unlikely event of fundamental differences between the search firm and the Board,
the Board shall fairly state those differences in a written report to the City
Commission and include its recommendations for solution.
In its review, the Board shall be free to consider not only resume and City Charter qualifications
to perform the tasks required in the job description, but also less tangible qualifications, including
personality, temperament, philosophy of management, interpersonal skills, or any other factors
which in its collective judgement it considers to be of importance in a candidate.
These may include, but are not limited to:
1. Commitment to preservation of quality of life issues
2. Knowledge and experience of maintaining a municipal water/sewer utility
3. Proven record of working actively with citizen groups or committees
4. Proven record of working with a diverse cultural population
5. Experience with economic development iniatives
6. Substantiation of support for the environment and its preservation
7. Evidence of support for preservation of natural resources
8. Knowledge of governmental budgeting and accounting practices
9. Promotion of public awareness of governmental processes among the citizenry
10. Knowledge and experience with implementation of capital improvement projects.
PROCEDURAL
The Board shall conduct its business in accordance with applicable laws of the City and
the State of Florida, and shall operate"in the sunshine" as required under 286.011 and 119., F.S..
It shall conduct its meetings using"Roberts Rules of Order." Meetings shall be called and tasks
assigned by the Chair. The City Attorney shall act as a resource to the Board if asked to do so by
the Chair. Members shall receive a briefing on the Sunshine Law provisions at their first meeting,
as arranged by the Interim City Manager.
So ordered by me this
8th day of February, 1999
Ltz l
r
Suzanne Shaughness
Mayor
City of Atlantic Beach
TIFF
ilik CITY OF ATLANTIC BEACH
COMMISSION MEETING- April 26, 1999
AGENDA
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of April 12, 1999
2.Courtesy of Floor to Visitors:
3.Unfinished Business from Previous Meeting
A. Authorize the City Attorney to draft a resolution to lower the interest rates on Section
H water and sewer assessments comparable to the reduction in the interest rate as a
result of the recent refinancing of the Gulf Breeze loan (Commissioner Mitchelson)
B. Action on recommendations of the Recreation Advisory Board on proposed Bull Park
improvements (Mayor)I
C. Action on staff recommendation regarding Beaches Habitat request to exchange
property with the City (Mayor)
11) 4.Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY
THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW.
THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED,THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED
SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN
PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
A. Acknowledge receipt of Code Enforcement report for the month of March 1999 (City
Manager)
B. Award a one-year contract to Vortex Biological Services, Inc., in the amount of
48,147.00 for Ditch Spraying and Maintenance,pursuant to the specifications of Bid
No. 9899-16 (City Manager)
C. Award contract to the Milestone Company in the amount of$176,458.15 for milling
and paving of certain streets in Atlantic Beach, pursuant to the specifications of Bid
No. 9899-20, and authorize the City Manager to sign the contract document (City
Manager)
D. Award contract to Aloha Services, Inc., in the amount of$48,000.04 for Annual
Lawn Maintenance Service at City Facilities, pursuant to the specifications of Bid
No. 9899-19 (City Manager)
5.Committee Reports:
0 6. Action on Resolutions:
7. Action on Ordinances:
F -
0 Page Two AGENDA April 26, 1999
8. Miscellaneous Business:
A. Declare surplus certain vehicles and equipment and authorize sale thereof by
auction(City Manager)
B. Task the City Attorney to draft the appropriate documents for the Sea Turtle Inn
to grant a sidewalk easement to the city of Atlantic Beach (Commissioner Borno)
9.City Manager Reports:
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim
record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be
based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City
Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the
Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,April
23, 1999.
v v
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC T T
BEACH CITY COMMISSION HELD IN CITY HALL, 800 E E
SEMINOLE ROAD,AT 7:15 PM ON MONDAY,APRIL 26, 1999
S S
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
AND: David Thompson, City Manager
Maureen King, City Clerk M S
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Alan C. Jensen, City Attorney T C
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The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The ONE N
Invocation was offered by Mayor Shaughnessy, followed by the Pledge of COM IISSIONERS N D S 0
Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
March 22, 1999.
The Mayor asked for corrections or amendments to the minutes, and there
were none.
The minutes were unanimouslyapprovedas presented.
2. Courtesy of the Floor to Visitors:
J.P. Marchioli of 414 Sherry Drive read from a letter concerning the core
city drainage project dated April 26, 1999, which is attached and made part
of this official record as Attachment A. Mr. Marchioli felt the city needed
to hire a project manager who had the best financial interests of the city in
mind, and recommended Alan Potter to serve in that capacity.
Mayor Shaughnessy responded that it was not customary for the city to
contract with unorganized entities or citizen groups. She pointed out the
difficulties associated with this type of organization and stated if the
project failed, the city would have no recourse but to sue the group of
citizens, which would be highly unlikely.
Commissioner Borno referenced a letter with attachments dated April 12,
1999, concerning curb and gutter for the core city project, previously
submitted by Mr.Marchioli. Commissioner Borno pointed out errors in Mr.
Marchioli's letter and said he believed more attention should be paid to
accuracy. Mayor Shaughnessy concurred with Commissioner Borno's
comments and stated that on-going misrepresentation of facts was harmful
to the process of trying to work together toward solutions to issues facing
the city.
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3. Unfinished Business From Previous Meeting
A. Authorize the City Attorney to Draft a Resolution to Lower the
Interest Rates on Section H Water and Sewer Assessments
Comparable to the Reduction in the Interest Rate as a Result
of the Recent Refinancing of the Gulf Breeze Loan
Commissioner Mitchelson)
BEAVER X
Motion: Approve drafting of the resolution as recommended BORNO X
by staff which would have the effect of lowering the interest ME SERVE X X
rate on Section H residents.
MITCHEL SON X X
SHAUGHNESSY X
There was no discussion, the motion carried unanimously.
B. Action on Recommendations of the Recreation Advisory Board
on Proposed Bull Park Improvements (Mayor)
Motion: Proceed with the implementation of the Bull Park plans
with deletions as outlined by the recommendation of the BEAVER X X
Recreation Advisory Board for an increase in the budget,which
BORNO x
MESERVE X
shall come from restricted funds identified by staff as listed in MITCHELSON X
the report, with a cost estimate for the project of$234,000.00. SHAUGHNESSY X X
The minutes and report are attached as Attachment B).
Commissioner Borno referred to Cindy Corey's recommendation to the
Recreation Advisory Board, as a member of the Bull Park Subcommittee,
and requested that the landscaping and playground improvements and
improvements to the Adele Grage Community Building be addressed as
separate projects. He believed there were citizens who would like to
physically participate in the improvements, and indicated he would like to
do this and try to stay within the original budget of$100,000- $125,000.00
for the project.
Commissioner Meserve believed the proposed improvements to be well
outside the budgeted figure for the park and felt the city should not take on
a$250,000.00 non-emergency project in the middle of the budget year. He
believed it should be part of the new budget process and should be
prioritized with all of the parks projects.
Mayor Shaughnessy explained that there were restricted funds earmarked
for certain things, and the money suggested could not be spent on
stormwater projects, but park development was a legitimate use.
Mayor Shaughnessy then provided a brief history of the Bull Park project.
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The Mayor stated the city now had a good plan,the money was available
and she did not want to phase the project,but wanted to provide the citizens
with a completed park that looked good and functioned well, and was
recommended unanimously by the Recreation Advisory Board.
DeJean Melancon, Chair of the Recreation Advisory Board,recapped the
actions from the Board's April 20, 1999, meeting and read the following
recommendation to the Commission: "The Board voted unanimously for
complete and one time development of Bull Park per the plans developed
by Genesis Group,with the exception of deleting the pole mounted lighting
at a cost of $21,000.00". Mr. Melancon stated the project cost was
estimated at approximately $233,000.00,and he urged the Commission to
move forward with the project. (The minutes of the Recreation Advisory
Board are attached and made part of this official record as Attachment B).
Scott Debuty of 1894 Seminole Road stated he had been a member of the
Recreation Advisory Board for five years and had been involved with the
Bull Park project from the beginning. Mr. Debuty further stated that the
plan had been approved some time ago, but changes in the Board
membership caused new questions,resulting in repeated delays. He urged
the Commission to move ahead with the project.
Commissioner Beaver felt the money was available to complete the entire
project without taking money from other projects, and he urged the
Commission to move forward with the park improvements and make Bull
Park the focal point of the city. Commissioner Beaver believed
renovations to the Adele Grage Community Center were needed but should
be addressed separately.
Commissioner Mitchelson concurred with Commissioner Beaver, but
expressed concern that the existing plan, which called for palm trees and
some oaks, lacked adequate shade,particularly in the playground area.
Commissioner Beaver, owner of AgriCare, a landscaping business, stated
that palm trees provided shade if they were not hurricane pruned and were
spaced properly. He pointed out that palms will survive the heat of a
Florida summer,the salt environment and drought conditions at the beach,
but oaks, if not native to the area, will not survive.
Discussion concerning landscaping and shade requirements ensued. Mayor
Shaughnessy requested additional shade in the playground area due to the
western sun exposure. Commissioner Beaver noted that the park plan
indicated replacement of St. Augustine sod with Bermuda grass. He
recommended that one type of sod be used throughout the park, and stated
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ill
his preference would be St. Augustine sod because Bermuda grass was a
BEAVER X x
much higher maintenance sod. BORNO X
MESERVE X
First amendment to the motion: Use St. Augustine sod MITCHELSON X
throughout the park vs. Bermuda grass. SHAUGHNESSY X X
BEAVER X X
Second amendment to the motion: Staff, Commissioner Beaver, BORNO X
and the Committee address shade for the children's playground. MESERVE X
MITCHELSON X
Stephen Kuti of 1135 Linkside Drive concurred with Commissioner
SHAUGHNESSY X X
Meserve's recommendation and inquired concerning the proposed Adele
Grage building renovations.
Mayor Shaughnessy clarified the recommendation concerning the building
and stated that the building renovations were not part of this project and
would be addressed in the future.
Mr. Kuti stated he did not attend the April 20, 1999 meeting of the
Recreation Advisory Board, but had read the minutes. He then inquired
0 regarding the role of the Commissioner when attending advisory board
meetings.
Mayor Shaughnessy responded that she had attended the Recreation
Advisory Board meeting and had addressed funding issues and pointed out
that there would be additional park money next year, and to let the board
know options were available. The Mayor then read an excerpt of the
minutes of the July 24, 1998 Bull Park Subcommittee reflecting their
original recommended improvements. The Mayor then distributed copies
of those minutes which are attached and made part of this official record as
Attachment C.
Ann Winfree of 680 East Coast Drive believed the plan for the park did
not reflect citizen and committee input and opposed the forty foot concrete
plaza. Ms. Winfree felt the citizens did not want the memorials relocated.
Cindy Corey stated she could not support the current plan and viewed it
as too expensive. Ms. Corey then presented an alternative plan for the park
which she said would cost less and included renovations to the community
building.
Discussion ensued concerning the cost of the project. City Manager
Thompson stated that until the project is let out to bid, the exact cost will
not be known. He suggested using the lower figure of$234,000.00. He
pointed out that there may be some modifications to the plan along East
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Coast Drive due to impact of the stormwater project on the west side of the
park. He further stated the bid specifications would be reviewed and
modified accordingly after receipt of the design plans for the stormwater
project to avoid duplication of sidewalks, etc. After further discussion
of the cost, Mayor Shaughnessy indicated she wanted$234,000.00 as the
estimated cost of the project reflected in the main motion.
There being no further discussion, the second amendment to the main
motion carried by a four to one vote with Commissioner Meserve voting
nay;the first amendment to the main motion carried unanimously and the
main motion carried by a three to two vote with Commissioners Borno and
Meserve voting nay.
Mayor Shaughnessy called a recess at 8:25 p.m. and reconvened the
meeting at 8:30 p.m.
C. Action on Staff Recommendation Regarding Beaches Habitat
Request to Exchange Property with the City(Mayor)
BORNO X
Motion: Take action on the staff recommendation regarding SHAUGHNESSY x
Beaches Habitat request to exchange property with the city.
Former Mayor Bill Gulliford,representing Beaches Habitat, introduced the
following members of the organization: Haywood Ball, Paul Finley, and
Cliff Taylor. Mr. Gulliford stated that he had nothing new to add to the
request made during the April 12, 1999 Commission Meeting and was
waiting for a sense of the Commission regarding the request.
City Manager Thompson stated that he had spoken with City Attorney
Jensen concerning the requested property exchange and recapped the
advantages to both the city and Beaches Habitat if the exchanges were
made.
City Manager Thompson stated that staff's initial investigation indicated a
problem moving a fence surrounding an effluent pond that abuts Lots 5,
6 and 7 on the east side of Jordan Street,which appears to encroach on the
platted property. It was thought that an option might be to reduce the size
of the lots to accommodate the fence and this matter could be referred to
the City Attorney to work out the details. However, further investigation
revealed that the property was originally acquired by using restricted sewer
funds.
0 City Attorney Jensen advised that the property owned by the city was
purchased with restricted funds from the sewer enterprise fund, and if that
property was swapped for property that does not have a use related to the
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sewer enterprise,the city would probably have to reimburse the fund fromIptYpY
another source, if approved by the Commission. City Attorney Jensen
further advised that if the city swapped the property purchased with the
restricted funds for property with a use related to sewer and water, then no
reimbursement would be required. He further stated that a determination
would have to be made by the Commission as to whether the property
owned by Beaches Habitat could be used in any manner related to sewer
and water, such as for a stormwater retention pond.
Mr. Gulliford pointed out the city paid an inflated price for the property
and then tore down all but two of the houses. Mr. Gulliford stated there
was no immediate urgency in obtaining an answer to the request, but he
would like to know if the Commission favored the exchange if the details
could be worked out.
Commissioner Borno favored the request if it was viable and did not
require too many restrictions. He then inquired if the city's property was
dry or a swamp. Mr. Guilliford stated the city property was high and dry,
however, the front of the property presently owned by Beaches Habitat
could be considered a wetland. He further stated that there was a drainage
problem in the entire Francis Street area. Commissioner Borno felt
consideration might be given to making the property into a retention pond.
Commissioner Mitchelson supported the request and commented on
repayment of the restricted funds.
Mayor Shaughnessy inquired if the property could be declared surplus and
City Attorney Jensen advised it probably could not be done.
Mr. Gulliford stated that two of the original lots, both of which have
houses on them, were not part of the property exchange, and this should
be considered when determining the amount of the reimbursement.
Commissioner Beaver also supported the request and inquired as to the
city's future plans for the property as it relates to tree mitigation for both
properties.
Commissioner Meserve concurred with the other Commissioners and stated
the city owned lots were bought with an intended future use of either a
buffer zone or for plant expansion, and inquired if the Habitat property
could be designated a buffer zone or for plant expansion, keeping it
Srestricted land being traded for the same future use,therefore, requiring no
reimbursement.
Mayor Shaughnessy polled each Commissioner to confirm their approval
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of the request, and it was the consensus of the Commissioners to favor the
property exchange as requested by Beaches Habitat.
4. Consent Agenda:
Mayor Shaughnessy inquired if any Commissioner wished to remove an
item from the Consent Agenda.
At the request of City Manager Thompson, Item 4D was withdrawn by
Mayor Shaughnessy. It was reported that Item 4D required additional
review by staff and would be brought back to the next meeting.
A. Acknowledge Receipt of Code Enforcement Report for the
Month of March 1999 (City Manager)
B. Award a One Year Contract to Vortex Biological Services, Inc.,
in the Amount of$48,147.00 for Ditch Spraying and
Maintenance, Pursuant to the Specifications of Bid No. 9899-16
City Manager)
C. Award Contract to Milestone Company in the Amount of
176,458.15 for Milling and Paving of Certain Streets in
Atlantic Beach, Pursuant to the Specifications of Bid
No. 9899-20, and Authorize the City Manager to Sign the
Contract Document (City Manager)
D. Award Contract to Aloha Services, Inc., in the Amount of
48,000.04 for Annual Lawn Maintenance Service at City
Facilities, Pursuant to the Specifications of Bid No. 9899-19
City Manager)
By voice vote Consent Agenda Items A, B and C were unanimously
approved as recommended.
5.Committee Reports:
There were no Committee Reports.
6. Action on Resolutions:
There was no action on Resolutions.
410 7. Action on Ordinances:
There was no action on Ordinances.
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8. Miscellaneous Business:
A. Declare Surplus Certain Vehicles and Equipment and
Authorize Sale Thereof by Auction (City Manager)
Motion: Declare those items listed in a memo dated April 19,
BEAVER x
BORNO X X
1999 from Joan LaVake, Purchasing Agent, surplus and MESERVE x x
authorize the sale of said items by auction. (The memo is MITCHELSON x
attached and made part of this official record as Attachment D). SHAUGHNESSY X
There was no discussion and the motion carried unanimously.
B. Task the City Attorney to Draft the Appropriate Documents for
the Sea Turtle Inn to Grant a Sidewalk Easement to the City of
Atlantic Beach (Commissioner Borno)
BEAVER X
Motion: Direct the City Attorney to draft the appropriate BORNO X X
documents for the Sea Turtle Inn to grant a sidewalk easement MESERVE X
to the City of Atlantic Beach. MITCHEL SON X
SHAUGHNESSY X X
City Attorney Jensen indicated he would prepare the easement document as
soon as he obtained a legal description of the property.
There was no further discussion, the motion carried unanimously.
9.City Manager Reports and/or Correspondence:
City Manager Thompson:
Announced that Finance Director VanLiere's baby daughter was
born on Saturday.
Reported that the City Code had no provision for adjusting water
bills for residents in the case of severe leaks and inquired if the
Commission wished to make such a provision.
After a brief discussion, it was the consensus of the Commission
that if any Commissioner wished to propose an amendment to the
code,he should work with the City Manager and bring the proposal
back to the Commission for consideration.
0 • Reported there had been a question concerning the role of the City
Commissioners assigned as liaisons to boards and committees and
requested that the appropriate role be determined.
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10. Reports and/or Requests from City Commissioners, City
Attorney and City Clerk
Commissioner Meserve
Reported a meeting had been scheduled for May 17, 1999 at 7:00
p.m. in the New Friendship Baptist Church to continue discussion
of community issues.
Commissioner Beaver
Stated he had inquired regarding the role of the Commissioner as a
liaison to a Board or Committee and requested a list of written
duties.
Referenced the April 21, 1999 memo written by Public Works
Director Kosoy to City Manager Thompson and noted that of the
twenty-one projects listed,only five required additional funding and
the remainder came in at or under budget.
Praised the Public Safety Department for its quick response to an
act of vandalism at his home.
Commissioner Borno
Praised Life Flight for the manner in which the landing and takeoff
at the K-Mart parking lot were conducted.
Stated he enjoyed attending the recent American Public Works
Association luncheon with Public Works Director Kosoy.
Mayor Shaughnessy
Stated she would like a definition for a Board and a Committee
provided in writing by the next meeting, and the title of the
Recreation Advisory Board changed to a committee, based on the
City Manager's differentiation between a board and a committee.
City Manager Thompson responded that he would do so.
Indicated she would work out a reporting schedule for the city's
boards and committees.
Reported on her recent attendance at Jacksonville Day in
Tallahassee.
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Reported she had attended a JCCI conflict resolution seminar put
on by Plowshares, Inc.
Reported she had met with Jacksonville Council Member Terry
Wood concerning the fire contract.
Reported there would be the Chamber of Commerce annual Military
Luncheon on Tuesday from 1:00 - 2:30 p.m. at the Radisson
Riverwalk. Superintendent of Schools, John Fryer, will be the
guest speaker.
Reported the First Night Committee would meet on Wednesday,
April 28th and three members had just returned from the National
First Night Annual Meeting where they obtained information they
hoped would be useful in Atlantic Beach.
Reported the Town Center Meeting would be held on Thursday at
6:00 p.m.
Reported that a meeting would be held on Saturday, May 1, 1999 at
2:00 p.m. at the Church of Christ behind Singleton's Trailer Park
concerning the Mayport Road flyover.
Reported that the Sunrise Church would hold a prayer service for
city employees at 10:00 a.m., Sunday, May 2, 1999.
Reported that on Monday, May 3, 1999 at 9:00 the Convention and
Visitors Bureau would sponsor a kayaking on the Fort George inlet
to promote Tourism Day in Jacksonville.
Mayor Shaughnessy further stated she would like a Proclamation
promoting tourism and requested Commission's feelings of
promoting eco-tourism for Atlantic Beach. It was the consensus of
the Commission to promote eco-tourism in the city.
Reported the Mayor's environmental luncheon would be held at
noon on May 6th. Stated she would be attending the meeting.
Offered some useful suggestions to Commissioner Beaver
concerning the duties of a Commission liaison, which included
acting as a resource and being as helpful as possible.
Commented that she would serve as Commission liaison to the
Recreation Advisory Board in the absence of Commissioner Beaver.
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Requested that City Manger Thompson explain his philosophy of
public service. City Manager Thompson stated that the role was to
facilitate and assist citizens to accomplish goals rather than simply
finding ways to put up roadblocks and stopping them. Part of the
duty was to explore options to make things happen rather than just
saying"No, there is a rule someplace that says you cannot do this".
City Manager Thompson further stated that it takes a lot more
energy and effort to make things happen in this manner.
Commended the following employees for their accomplishments:
Bill Searcy, Class B Wastewater License, Desmond Green Class C
Drinking Water License, Leslie Boswell Class B Wastewater
License, and to Phil Nodine for his work in helping a resident.
There being no further comments or business to come before the
Commission, the Mayor declared the meeting adjourned at 9:30 p.m.
4110
01111.1 1 4 I
Suzanne Shaughnessy
Mayor/Presiding Officer
ATTEST:
Ma.reen King
Certified Municipal Cler
ATTACHMENT A
APRIL 26, 1999 COMMISSION MEETING
Honorable Mayor Suzanne Shaughnessy
And Commission Members
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
SUBJECT: Core City And Adjacent Areas.
Dear Mayor and Commissioners,
As a concerned citizen of Atlantic Beach, in my opinion, y'all, again,
dealing with professionals adept in making presentations.
Previously, E. T. M. (With a grossly inadequate project design) neatly
took our city of a "round" Three Quarters of a Million Dollars ($750, 000. 00).
NOW ! R.A. M. has already made a presentation far superior to the Nine
M illion Dollar E. T. M. project with a Fourteen to Fifteen Million Dollar
14-15, 000, 000. 00) cost for a One Hundred Twenty Six Thousand Dollar
126, 000. 00) fee. Supposedly, to modify/improve dollar wise the ETM
plan with "Value Engineering".
In my opinion, at this rate, our city will have misspent close to One
Million Dollars ($1, 000, 000, 00) for engineering fees.
There is a very simple solution to this nightmare which has become and
emergency. Y'all need to employ, representing the city (owner), a
dedicated, solidly experienced, honorable, knowledgeable, qualified,
expert statewide witness (in this field) as a PROJECT MANAGER .
Again, in my opinion, this project could be completed for half of the
E.T.M. estimate. I AM TALKING 'BOUT FIVE MILLION DOLLARS !
Again, in my opinion, there is only one person actively participating
in our city affairs, as well as having previously saved the city millions
of dollars in years past M R . ALAN POTTER !
Very Sincerely YourAillINO
frjr.01.1;
JPM/jpm P. (MARC) Marchioli
cc: File
Distribution J.P.(Marc)Marchioli
904-246-1461
414 Sherry Drive
Atlantic Beach,FL 32233
r ., ATTACHMENT B
APRIL 26, 1999 COMMISSION MEETING
CITY OF ATLANTIC BEACH 4/'26' 9 9
CITY COMMISSION MEETING
RECREATION ADVISORY BOARD REPORT
AGENDA ITEM: Bull Park Recommendation
SUBMITTED BY: DeJean Melancon, Chairman
BOARD MEMBERS: Present at the meeting were Ray Coleman, Phillip Corp,
Peter Coalson, Scott DeButy, Steven Jenkins, DeJean
Melancon. Absent was Barbara Hopson.
DATE: April 26, 1999
BACKGROUND:The Recreation Advisory Board met on Tuesday, April 20,
1999 to review and provide a recommendation on Bull Park
development. At the directive of City Commission the
Board was tasked with developing a clear and concise
recommendation, receive citizen input and review design
modifications with the project architect.
The meeting was well attended with representation from
the community (approx. 20 citizens), Genesis Group
design/project architect), Bull Park Sub Committee
members, Mayor Shaughnessy, Mayor Fletcher and
Commissioner Beaver. The Board considered the following
factors in developing thpir.recommendation:
1. Additional funding of 147K has been identified by Staff
that can be used for funding the project ( 100K
Convention Development Tax, 37.5K Cross FL. Barge
excess funds, 9.5K Tree Fund). Benefit-this additional
money is not part of the general fund.
2. Bull Park Sub Committee member, Cynthia Corey
presented a"new plan" for Bull Park. Although visually
appealing the plan included demolition of the current
community center and construction and/or rehab of a
new center. Board Members were concerned this
approach would put the project back at ground zero.
3. Board Members felt the current plan (Genesis Group)
achieves the major objectives originally established by
the Citizen Consensus Workshop held September 30,
1996.
4
4. Citizen input centered on providing a
playground/recreational area.
5. Partial development-breaking the project into stages
should not occur. This would add approximately 50k to
the project.
6. Development should consider impact of the Stormwater
Project.
7. Final design drawings/project modifications should
consider deletion of the Turf Field in Phase IV because
of maintenance issues.
8. Future consideration should be given to the purpose and
use of the current community center.
RECOMMENDATION: The Board voted unanimously for complete and one-time
development of Bull Park per the plans developed by
Genesis Group. With the exception of deleting the pole
mounted lighting (21K).
ATTACHMENTS: Bull Park Cost Estimate, CGI#3351-001 prepared 4/13/98
S
11111
BULL PARK
Atlantic Beach, Florida
Cost Estin[ate
GGI#3351-001
April 13, 1998
DEMOLITION
Asphalt/Concrete Removal - 9,570 SF 7,000.00
Equipment Removal, Relocation
500.00
Plant Material /Debris Removal 3,100.00
PALM RELOCATION
19 @ $100/EA.
1,900.00
PLAYGROUND
A. Modified Timberform Play Structure
Metal Roof, Cedar Shake Panels 45,940.00
B. Additional Recreation Equipment 6,630.00
C. Installation
16,281.00
LIGHTING
pole mounted 100H MH @ $1,750/EA. 21,000.00
7 ground mounted uplights, 75W MH @ $475/EA.3,325.00
ASPHALT OVERLAY
550 SY @ $13/SY
7,425.00
GRADING/BERMING
225 CY Topsoil @ $8.50/YD 1,913.00
CONCRETE CURBING
Border Curb 250 LF @ $12.50/LF
Header Curb 190 LF @ $8.50/LF 4,615.00
CONCRETE SIDEWALK
5,740.00
850 LF @ $3.75
245 LF @ $6.25 (w/Brick Band)
1,532.00
CONCRETE STAIRS
6,045.00
310 LF@ $19.50/LF
I:\PR0)\3351-001\ESTIMATE\98\0413.WPD
r
ull Park/Cost Estimate
April 13, 1998
Page 2
INTERLOCKING CONCRETE PAVERS
2,475 SF ® $8.50/LF 21,040.00
MEMORIAL RELOCATION /CONSTRUCTION 3,250.00
TENNIS PAVILION 15,500.00
POSTAL GAZEBO
13,750.00
WHITE PICKET SECURITY FENCE
325 LF @ $12.25/LF 3,982.00
BENCHES
6 @ $785/EA.
4,710.00
PLANTING
Palms v 10,125.00
Trees S 4,750.00
Shrubs& Groundcover 18,766.00
Sub-Total 33,641.00
IRRIGATION
6,725.00
WATER FOUNTAIN
2,100.00
SIGNAGE & GRAPHICS
2,575.00
HEAT PUMP CONVERSION
2,500.00
TOTAL COST ESTIMATE 242,719.00
CONTINGENCY 5% 12,136.00
1110 TOTAL CONSTRUCTION COST 254,855.00
I:\PROI13351-001\ESTIMATE\98W413.WPD
A special meeting of the Recreation Advisory Board was held Tuesday, April 20, 1999 in the
Adele Grage Community Center. Chairperson DeJean Melancon called the meeting to order at
6:15 P.M.. Present were: DeJean Melancon, Phil Corp, Ray Coleman, Steven Jenkins, Peter
Coalson and Timmy Johnson.
DeJean gave a welcome and because of the number of guests present went over some meeting
rules: he informed everyone to complete a form if the wanted to speak, to sign in and that an
agenda is on the table.
DeJean stated the Board was redirected by the City Commission to consider being specific in the
recommendation, be sure to include input from Kelly Elmore, the Subcommittee and citizens and
funding. The City Manager has identified three additional sources of funding which is $100,000
from convention development, $37,500 from the Florida Barge Canal and Tree Board $9,500.
Ray motioned to modify the previous motion made and voted on at the previous meeting for re ‘cdk
discussion.Vb
44w
There were three guests speakers: Kelly Elmore, Cynthia Coreyand Rick Beaver.O
Kelly went over the plan and explained how the project got to where it is today. The process
started with his meeting with Pete Dowling and Cindy Corey to the public charrette, approval and
finally the bid process. The process cost estimate is between $250K and $275K and was done
eleven months ago. Kelly was asked about the possibility of excluding the lights and he stated
that they were included for safety, as decorations and security reason. In his opinion the lights can
be removed, but the Board needs to make a decision on safety.
Kelly addressed questions concerning trees and phasing the project. He stated that the double
palm trees were picked to stay with the character of the area and to create shade and keeping in
mind space is important. Kelly informed the Board that phasing would be costly because of
mobility, but if Ocean Blvd and East Coast Drive were going to be affected by the storm water
project, the sidewalk and parking should wait.
Cindy Corey, Chairperson of the Bull Park Subcommittee gave the Committee's report. Cindy
passed out the Town Meeting consensus report and stated that the Committee met several times
between August of 1995 and the winter of 1996. The three main issues discussed in the Town
Meeting were the parking, playground and the community center. The Subcommittee felt these
goals were not achieved by the current design. As an alternative to the current plan the
Committee proposed a new plan with conceptual drawings. They proposed 100k for landscaping
and recreation and an additional $150K for rehab or building of a new center.
Cindy passed out a conceptual drawing of a revised community center. Michael Dunlop assisted
with the design. The Subcommittee is requesting time to develop the concept (90 days). Cindy
also presented an additional conceptual drawing of the park. The Subcommittee is ongoing
0 organization which had taken a break. Committee members Ann Winfree, Cindy Corey, Pete
Dowling, John Bell, Joanna Fletcher and Karen Mastroianni met and came up with
recommendations. Ray Breault stated that no one contacted him.
Mayor Shaughnessy read the Subcommittee's initial recommendations as follow: A Memorial
Park, expand playground area, relocate Memorials, Community Center changes, outdoor theater
space, Central Plaza with Memorial theme and seating, sidewalk changes for better access for
front of building to rear, plaza in front of building with a fountain, sidewalk to cut across green
space, relocate several palm trees, relocate mailbox and newspaper stand, landscaping, tennis
court remains, but landscaped with joint tennis and playground shelter, replace parking on East
Coast with parallel parking, eliminate sidewalk on East Coast, play area will include climbing
structure, play gym, seesaw, swing, merry-go-round, water fountain, basketball court, benches,
shade.
iLilt
Patricia Goelz stated that the information the Mayor read is in the plan.Y P O
Former Mayor Fletcher gave his opinion of the process and stated that cost is a factor. He
suggested working from the base plan, address rehabing the rear of the building and trimming the
cost. Mayor Shaughnessy stated that the building was phase two of this project.
Mayor Shaughnessy stated that the building was intended to be phase two of this project. Scott
added that the plan has been discussed in detail.
Mayor Shaughnessy informed the Board that using the funds identified by the City Manager to
rehab the building seems logical.
Commissioner Rick Beaver went over the history of the area and showed pictures. He informed
the Board that as a citizen he liked Genesis plan and recommends looking at the playground to the
memorial Plaza area. Mayor Shaughnessy made a point of order, which as in her comments
concerning phase two. She is not talking about phasing the park, phase I is the plan and phase II
is the building.
JP Marchioli expressed that the project should not be bid as unit prices. He added that it is
important to get a bid in therefore, the City will have dollar amount to go by and can negotiate
with the Contractor.
Ann Winfree stated that she is not sure what will come out of the Recreation Board meeting, but
in Committee things change. She request giving the Committee more time and expressed that the
plaza seems out of place and to reapply the consensus information.
Fran Beaver expressed that both plans are nice and is in favor of doing something with the
building. She also suggest getting private donations. Fran stated that phasing the building and
the park does seem like the wisest thing to do.
Patricia Goelz informed the Board that a prior motion was not to include lights and to add
community built playground companies to the bid list. She recommends not cutting hedge and
rehab rear of building.
Ray Breault stated that he lives next door and has viewed the use of the park and building. It
lbtook several years to get to this point and trying to add the building will take longer. He
recommends rehabing the building in phase two.
Hope VanNortwick informed the Board that the Tree Board is identifying historical trees;
therefore, she recommends not relocating the palms.
Pete Dowling said that citizens have offered their time and has come up with a conceptual plan
that will stay within the budget. He recommends completing the park in one phase and giving the
ninety day delay.
Former Mayor Fletcher added that he supports the ninety day delay requested by the
SubComittee, but the children's play area needs to be done. He does not support eliminating the
existing plan.
Kelly informed the Board that the City Commission signed off on the plan twice. He is not in love
with the plan and was informed to design this park as maintenance free as possible. He
recommends not delaying the project.
Dorthy Kerber recommends not spending $250K on this project, to stay within the budget of
103K. Removing the palms seem like over kill as well as the plaza. A material more durable
than wood should be used. The park should be user friendly, shaded and have a play area. _.
Cindy Corey added that the building should be added to existing plan.
OtIS‘*
1
Mayor Shaughnessy stated that funds continue to come in for projects different ways. They City
is given funds for park use on an annual bases Barge Canal funds and Duval County has given
funds, she also informed the Board that the budget year runs from October 1 to September 30.
There was a ten minute recess at 8:10. DeJean Melancon called the meeting back to order at 8:20
P.M..
Ray stated that $21K can be saved by eliminating the overhead lighting and if the storm water
project could do the parking more money can be saved. He is in favor of moving forward with
the project.
Phil feels that it is important to complete the existing plan; therefore, the kids can get back in the
Park.
Scott informed the Board that he likes the idea of enhancing the building, but this project should
not be delayed because of the building. The building should be phase two and it is important that
we move forward.
Peter concurs with Scott and feels that money is available and should be spent on existing plan.
The project should not be delayed because of the building. He is in favor of completing the
project and not limiting the amount.
Briefly, Steven stated that there is a project plan, design and bid documents. They represent the0
citizens view. The confidence to obtain the required funding is high. Rehabing the building will
happen and between now and construction minor changes may take place.
DeJean read the prior motion as follow: the Recreation Advisory Board recommends budgeting
160,000 to substantially complete phase one and phase three of the project. Motion made by
peter Coalson and seconded by Ray Coleman.
Scott stated that eliminating the overhead fights would save money.
ORIS‘C‘
Kelly Elmore added that the specs for the playground are designed for a volunteer project.
Ray Coalman motioned to approve the entire existing plan excluding overhead lights. Scott
seconded and the motion carried.
DeJean motioned to adjourn the meeting at 8:40 P.M.. Steven seconded and the motion carried.
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Funding Sources for Bull Park Project
DATE: April 20, 1999
SUBMITTED BY: David E. Thompson Manager
BACKGROUND:At the April 12, 1999 City Commission Meeting, staff was
instructed to "find" $150,000 that could be used to fund the Bull
Park Project. To that end, the Finance Director has prepared a
memorandum dated April 15, 1999 that identifies appropriate
funds for this project. The memo is self-explanatory, and it
identifies restricted funds, not general fund money, that can only
be spent on specific types of projects.
RECOMMENDATION: There is no reason to take any action on this funding until the Bull
Park Project has been approved and gone to bid, and the City is
ready to award the construction contract. At that time, a budget
adjustment would be appropriate when the construction contract is
awarded.
ATTACHMENT: See Attachments from Finance Director Nelson Van Liere
REVIEWED BY CITY MANAGER:
AGENDA ITEM NUMBER:
t N '
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4. CITY OF
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F 800 SEMILE ROAD
ATLANTIC BEACH,, FLORIDAF32233-5445
J
I TELEPHONE(904)247-5800
FAX (904) 247-5805
SUNCOM 852-5800
MEMORANDUM
Date: April 20, 1999
To: David Thompson, City Manager
From: Nelson Van Liere, Finance DirectorC;1A—.
Re: Potential sources of revenues for Bull Park
As you requested, I have identified some potential funding sources which may be used for
funding Bull Park improvements over the currently designated $103,000. It was my
understanding the City Commission wished to locate an additional $147,000, bringing the total
for construction to $250,000 for the park improvements.
The current $103,000 is a designated amount that, with a budget resolution, can be appropriated
from the Governmental Capital Project Fund. This cash is available now and was originally
transferred to the Governmental Capital Project Fund from the General Fund.
Potential Funding for the additional $147,000:
To the extent that the construction requires the purchase and planting of shade trees, those
costs could be funded with the Tree Replacement Fund. Currently the balance available
is $21,478.
As you will recall, at the recreation workshop, the commission reversed their decision to
fund a Russell Park building to replace the trailer. The funding for that was located in the
Convention Development Tax Fund of$100,000. Resolution 91-5, Section 1, allows for
the use of these funds for park development and, upon verification of the City attorney,
these funds could be re-appropriated to fund this recreation project.
Also, you will find in the current budget $35,916 budgeted for receipts of Cross Florida
Barge Canal funds. It was reported to the City Commission in the recreation workshop
that we actually received an unexpected allocation of$73,413. The difference is $37,497
which was available for recreation purposes and was not previously budgeted.
The Governmental Capital Fund is whereProject the original $103,000 was designated and the
additional barge canal proceeds were deposited. I want to bring to your attention that the budget
for Tresca is partially funded with a reimbursement grant. There is the potential that between the
time the money is spent and the reimbursement received, the General Fund may supply the cash
in the form of a temporary loan called a"due from". This would show up in the financial
statements as an internal loan at year end only if the funds were spent this year and had not been
reimbursed by year end. When the funds are received, the loan would be eliminated. This is
typical when dealing with reimbursement grants.
Recommendation:
My recommendation for potential funding of the Bull Park improvements would be as follows:
Appropriate through a budget resolution the portion of the Capital Project Fund already
designated of$103,000.
Re-appropriate the $100,000 of Convention Development Tax funds.
Appropriate the excess Florida Barge Canal funds of$37,497.
Appropriate $9,503 of the Tree Protection funds for the balance.
The Convention Development Tax funds and the Tree Protection funds would require a transfer
of those funds to the Governmental Capital Project Fund where all funding would be pooled to
pay for the project from one account.
I do want to make it clear that this will bring the project total to approximately$267,000 due to
the funds already spent on design. If it is the Commission's intent to limit the project to
250,000 including design, then some portion of any of the above funding may be reduced. I
would also propose that the resolution amending the budget be deferred until bids are awarded
and funding requirements are better known.
0
RESOLUTION 91- 5
41/0 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AUTHORIZING THE USE OF CONVENTION
DEVELOPMENT TAX REVENUE FOR CERTAIN PURPOSES ,
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Atlantic Beach receives convention
development tax revenue from the City of Jacksonville which is
collected pursuant to Florida Statutes 212 . 0305 , and
WHEREAS, the City of Atlantic Beach is unable to use such
revenue for any purpose authorized by Florida Statutes
212 . 0305 (4) (a) 3 , which are as follows :
a. To extend, enlarge, and improve existing
publicly owned convention centers .
b. To construct a multipurpose
convention/coliseum/exhibition center or the maximum components
thereof as funds permit.
c. To acquire, construct, extend, enlarge,
remodel, repair, improve, or maintain one or more convention
centers , stadiums , exhibition halls , arenas , coliseums , at --
auditoriums .
11/0 NOW THEREFORE, be it resolved by the City Commission of
the City of Atlantic Beach as follows :
Section 1 . The convention development tax revenue
may be used to acquire and develop municipal parks, lifeguard _
stations, or athletic fields .
Section 2 . This Resolution shall take effect
immediately upon its final passage and adoption.
PASSED by the City Commission of Atlantic Beach, Florida,
this 11th day of February, 1991 .
Attest:
A (--- --.-'I LI ./(
1.A
c_,;,—,,__
C i vMAUREELWIG ` F•
City Clerk Mayor, Presiding •ffi ,r
I
Approved as to form and correctness :
0 .4 ,e,c (/ >‘(.,
ALAN C. xr,
ESQUIRE
City Att
in
ATTACHMENT C
APRIL 26, 1999 COMMISSION MEETING —
l-:-`rr-w .
4 CIT`( OF
f . 'Arttaca c zea % - 9eazida.
800 SEMINOLE ROAD
I_ ' k__ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904)247-5800
4; 1'rs FAX(904)247-5805
r_., -
yam
August 22, 1996
To: All Recreation Advisory Board Members
7
From: Timmy Johnson, Recreation Director .y '
Re: Regular Board Meeting, Wednesday, August 28
The regular meeting of the Board will be Wednesday, August 28, in the Adele Grage
Community Center meeting room at 7:15 PM.
Attached is a copy of the minutes from the last regular Board meeting. Bull Park subcommittee is
scheduled to give a ten minute presentation to the commission Tuesday, August 27 in the
commission chambers at 8:00pm. Because this is a subcommittee, I am asking that if not all, one
member from the Board be present.
cc: Suzanne Shaughnessy, Commissioner
Jim Jarboe, City Manager
4110
CITY OF ATLANTIC BEACH
0 PARKS AND RECREATION ADVISORY BOARD MEETING
JULY 24, 1996
A regular meeting was held Wednesday, July 24, 1996, at City Hall Conference Room. The
meeting was called to order by Chairman Dezmond Waters at 7:23PM.
Present were: Mark Beckenbach Dezmond Waters, Chairman
Scott Debuty Ed Waters
Mary McGee Barbara Hopson
Suzanne Shaughnessy, Commission Liaison
Tinny Johnson, Staff Liaison
Guests: Pete Dowling
Cindy Corey
Kelly Elmore
Chairman Dezmond Waters opened the meeting with a discussion relative to the Atlantic
Boulevard median beautification project. Per Kelly Elmore, DOT has approved a grant and has
given a 1 1/2 year period to complete the project. The City of Atlantic Beach is in a maintenance
and grant agreement stage. Greenscape has received funding from the City of Jacksonville in the
amount of$50,000 for the project.
The next order of business was the improvements to Bull Park. Cindy Corey, Bull Park
subcommittee Chairperson gave a detailed report on the improvements. Pete Dowling and Kelly
Elmore gave input. Below is a list of recommended improvements by the Bull Park
subcommittee:
Evidence signing
Play upon the historical theme (Memorial Park)
Expand and improve the playground area
Relocate all memorials
Community Center remains in existing location with rear alterations
Outdoor theater space
Central Plaza with Memorial theme, seating, fountain
Tennis court remains, but landscaped with joint tennis and playground shelter
Per Pete Dowling, the 7-8 parking spaces on East Coast Drive will be replaced by 3
parallel spaces
Eliminate sidewalk on East Coast, which goes nowhere
Playground area will include: Climbing structure (play gym), see saw, swing, basketball
court, merry-go-round, benches, shade seating, water fountain, landscaping
Sidewalk changes for better access from front of theater to rear parking
Plaza in front of building with a fountain
Sidewalk to cut across green space
Relocate several Palm trees
Relocate the mail box and newspaper stand
Landscaping
In summary, Kelly added that the plan's concept is to weave and knit together the various uses of
the park in a more cohesive, usable fashion.
Barbara Hopson made a motion to approve the concept and present to the commission. Scott
Debuty seconded and the motion carried.
Scott Debuty questioned whether or not someone had a cost estimate. Pete stated that $160,000
was a ball park figure. Cindy stated that she would estimate a figure of around $200,000.
It was decided that Dezmond would come up with the language for a resolution on signage, per
information given and present it at the next meeting.
Mark suggested that each Board member write down their budget recommendations and present
them at the August meeting.
There being no other business the meeting adjourned.
ATTACHMENT D
APRIL 26, 1999 COMMISSION MEETING —
CITY OF ATLANTIC BEACH l ° .-qR
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: List of Surplus Items for Auction
DATE: April 21, 1999
SUBMITTED BY: David E. Thompson, City Manager
BACKGROUND: The city accumulates property that loses its usefulness due to
deterioration and/or obsolescence. This property includes worn out
vehicles, old computer equipment, old radios, and various types of
office equipment. In the past,the City Commission has authorized
staff to dispose of this equipment at public auction, and the
attached list is being provided to the City Commission for their
approval.
The department heads identified and listed the surplus equipment
in their departments, and the list of equipment was circulated to
other department heads for their review. In some cases, items that
were no longer needed by one department were transferred to
another department that needed it.
The attached list represents the property that city staff has
identified for public auction.
RECOMMENDATION: We recommend the approval of the listed items for public auction.
ATTACHMENT: List of items
REVIEWED BY CITY MANAGER:
AGENDA ITEM NUMBER:
MEMORANDUM
DATE: April 19, 1999
TO: David E. Thompson/City Manager
11.1.1111FROM: Joan LaVake/Purchasing Agent alp
SUBJECT: Auction List
Attached is the Auction List which has been updated and is correct as of this date.
Thank you.
CJL/em
4110
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Ribbon Cartridge AT&T Teletype Corp.427004 1
Ribbon Cartridge GRC/T414-4NB for Okidata Microline 3
Ribbon Cartridge Okidata 182, 192 Fabric/Black 7
Ribbon Cartridge Tandy for DMP 300/302 Black Fabric 3
Microdisks Verbatim DataLife Double Density 8
Diskettes 3M High Density
15
Telephone Rest Super Rest-A-Phone 1
Date of Auction:
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Equipment Item Make/Model Serial o erty
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1
Pedal pressure adjustment
Dictaphone/150769
Shipping lock BJ7D5-A
03065774
1
Battery charger
Standard/CSA4H 870071757•.
1
1
Head demagnetizer
825055901
Battery charger
ICOM/CM-35
33644
l
1
Foot operating switch
Clipper/CAT.No.632-S
Battery charger
Motorola
NLN4659B
1
Battery charger
Standard/CSA4H
880081408
1-
01183 1
Old A & M Computer
1
Adaptor
Fellowes/T1220-1/F/L-PS-50
Monitor
Amdek/Color-I1 Y3C 017543
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Monitor
ACER/7133D
M133D111619P1
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Printer
IBM/Tpe 4201 002
113450812
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NLN4570C-117, 00124 1 (2 parts)
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Computer Hard Drive A&M
01185 1
Desk Tray Eldon Office Products Stackable"/Beige 1
Desk Tray Keene,Verona,BVI 53593 1
Inner Duty Belt Tex Shoemaker&Sons N26/Size? . 1
Outer Duty Belts Full Grain Leather Sizes 32,30,42 3
Outer Duty Belt Leather with
buckleSize 36 1
Printer Epson-LB510/P-78SA 0630198799
1
Monitor ACER-View 34T UVGA/71347 M5400016751 1
Printer Ebson LQ-570 41N0003788
1
Printer Tandy-Dot Matrix/DMD300
910A003644700633 1
Cellular Phone/with Battery Pack Audo/OX-Battery Model tele
1
Battery(within Cellular Phone Pack) CMT 410
11956668
1
Personal Computer Hard Drive IBD•I/5150 FCC I.D.#AN095A5150 1
IPortable Radio Motorola MT-500 no serial#)
1
AGENDA ITEM NO:
COMMISSION MEETING DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: SURPLUS VEHICLES
SUBMITTED BY: Robert S. Kosoy/Director of Public Works —C;7"-- r---
Phil Nodine/Streets &Maintenance Division Director
DATE: February 23, 1999
BACKGROUND: We request that the following vehicles be declared as "Surplus" so
they may be sold at auction.
DESCRIPTION VIN# MILEAGE
1. P-12 1988 Dodge Truck 1B7FD14X5JS783530 78,312
2. P-8 1985 GMC Truck 2GTCC14HXF1527048 120,107
3. P-7 1986 Ford Truck 1FTCF15N3GNA54492 90,213
4. P-5 1985 Dodge Truck 1B7FD14H5FS693469 72,761
5. Lguard 1 1981 4x4 Ford Truck 1TDF14F8BNA95692 95,660
6. P-1 1986 Ford Van 1FTCA14S9G7A13489 147,631
7. P-25 1987 Dodge Truck 1B7GN14M6HS510047 120,326
8. P-15 1984 Ford Van 1FTEE14Y1EHC08409 127,478
9. P-33 1985 Chevy Wagon 1G1AW35X6F6152745 84,344
10. Animal C. 1982 Ford Truck 2FTDF15E9CCA79417 110,000
RECOMMENDATION: Declare all vehicles to be"Surplus" and approve for sale at auction
ATTACHMENTS: None
REVIEWED BY CITY MANAGER:
4111
111 FINANCE DEPARTMENT
AUCTION LIST
AUTOMATIC LETTER OPENER-One (1) Panasonic
BINDER HOLDER- One (1) Large
CALCULATOR- Five (5) Sharp and Two (2) CH
CARD FILE -One (1) Metal, 2-drawer
CHAIR-One (1) Pink
CLIPBOARDS -Three (3) 5" X 7"
COPIER-One (1) coin operated, One (1)table-top (Resolution Enhancement)
DESK CALENDAR HOLDERS -Two (2)
DICTATION MACHINE -One (1) Lanier
KEYBOARD -Four(4)-no brand names and One (1) Decision Date 3596
MICROPHONE-One (1) no brand name
MISCELLANEOUS ELECTRONIC COMPONENTS -One (1) Box
MONITOR-Five (5)-Magnavox, Alton, Digiview, Mac, Gateway 2000
MOUSE -Two (2)
PRINTERS -One (1) Microline, One (1)1I-vole One (1) Panasonic and One (1)
Okidata 391 MLAD 9
RADIO & SPEAKER-One (1) Standard
RADIO- One (1)Nokia
RING BINDERS -Two (2) Letter Sized and One (1) Legal
SOUND MIXER-One (1)JBJ-UREI
se tec- ansi
Is •_,
TELEPHONES -One (1) GE and Three (3) Unity
TYPEWRITER-Two (2) Olivetti
WALL FILE HOLDER- One (1)
WORK STATION -One (1) 8-Port Work Station
POLICE VEHICLES FOR AUCTION
86 JEEP #IJCCM87A9GT020852
82 FORD F-ISO #TDF1SE9CCA79417
91 FORD TARUS #1FACP52U6MA140436