10-25-99 vCITY OF ATLANTIC BEACH
COMMISSION MEETING- OCTOBER 25, 1999
7:15 P.M.
AGENDA
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of October 11, 1999
2.Courtesy of Floor to Visitors:
3.Unfinished Business from Previous Meeting
A. Discussion and related action in connection with renewal of the contract between the City
and City Attorney Alan Jensen; authorize outside legal review of the proposed contract
Mayor)
4.Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED,THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION
ON THESE ITEMS
5.Committee Reports:
6.Action on Resolutions:
A. Resolution No. 99-32
A RESOLUTION HONORING GLENDA DEDENBACH FOR HER TWENTY-FIVE
YEARS OF SERVICE AS AN OUTSTANDING EMERGENCY COMMUNICATIONS
OPERATOR FOR THE CITY AND CITIZENS OF ATLANTIC BEACH, FLORIDA
City Manager)
B. Resolution No. 99-37
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING
STAFF TO PURSUE A CHANGE IN THE DATE OF CITY ELECTIONS, AND
PROVIDING AN EFFECTIVE DATE (Mayor)
7.Action on Ordinances:
A. Ordinance No. 20-99-14 Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR 1999/2000 BEGINNING
OCTOBER 1, 1999 AND ENDING SEPTEMBER 30, 2000 (City Manager)
Page Two AGENDA October 25, 1999
8.Miscellaneous Business:
A. Appointments to Community Development Board (2) (Mayor)
B. Appointment to the Cultural Arts Board (Mayor)
C. Appointment to the Recreation Advisory Board (Mayor)
D. Waive the formal bidding requirements and award a contract in the amount of$28,400 to
Ethridge Enterprises, Inc.,to perform tank coating at Buccaneer Wastewater Treatment
Plant (City Manager)
E. Discussion relative to Y2K preparedness (Mayor)
9. City Manager Reports:
A. Y2K Report
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
ii If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,such
person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Conunission on any matter at this meeting should submit a request to the City Clerk prior to the
meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special
accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,October 22, 1999.
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC E E
BEACH CITY COMMISSION HELD IN CITY HALL, 800
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SEMINOLE ROAD AT 7:15 PM ON MONDAY,OCTOBER 25, 1999
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
AND: Maureen King, City Clerk M S
Alan C. Jensen, City Attorney
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James Hanson, City Manager 1 0 v
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The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. The
Invocation was offered by Mayor Shaughnessy followed by the Pledge of
Allegiance to the Flag.
1. Approval of the minutes of the Regular Meetings held
October 11, 1999 BEAVER X X
BORNO X
Motion: Approve minutes as presented.
MESERVE X
III MITCHELSON X X
SHAUGHNESSY X
The Mayor asked for corrections or amendments to the minutes. There
were none, and the minutes were unanimously approved as prepared.
Item 6A was taken out of sequence and acted on at this time.
6. Action on Resolutions:
A. Resolution No. 99-32
A RESOLUTION HONORING GLENDA DEDENBACH FOR
HER TWENTY-FIVE YEARS OF SERVICE AS AN
OUTSTANDING EMERGENCY COMMUNICATIONS
OPERATOR FOR THE CITY AND CITIZENS OF
ATLANTIC BEACH, FLORIDA (City Manager) BEAVER X
BORNO X X
Motion: Adopt Resolution No. 99-32. MESERVE X
MITCHELSON X
SHAUGHNESSY X X
Mayor Shaughnessy read the resolution in its entirety and presented the
framed document to Ms. Dedenbach. The Mayor thanked Ms. Dedenbach
for her twenty-five years of outstanding service in the difficult and
demanding job as an emergency communications operator.
Ms. Dedenbach thanked the Commission for the honor and stated that she
enjoyed working with the city.
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October 25, 1999
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There was no discussion and the motion carried unanimously.
2.Courtesy of the Floor to Visitors:
No one addressed the Commission at this time.
3. Unfinished Business from Previous Meeting
A. Discussion and Related Action in Connection with Renewal of
the Contract Between the City and City Attorney Alan Jensen;
Authorize Outside Legal Review of the Proposed Contract
Mayor)
Mayor Shaughnessy related that discussion of the contract had been
removed from the September 13, 1999 agenda when Hurricane Floyd was
coming and was next discussed at a Workshop held October 11, 1999,but
no formal Commission direction was given at that time.
Commissioner Mitchelson recapped the areas of concern expressed when
reviewing the proposed contract during the Workshop, and stated he would
like to review a new contract with the changes identified.
Motion: Direct the City Manager,with the notes taken during BEAVER X
the Workshop, to review the contract with City Attorney BORNO X
Jensen and bring the changes to the contract back to the MESERVE X X
MITCHELSON X X
Commission with the additions underlined and the deletions
SHAUGHNESSY X
struck through.
Commissioner Meserve suggested that it be left to the City Manager to
determine if an outside attorney was required to review the contract.
Commissioner Beaver stated that he would like to reserve that decision
until he saw the new contract.
Mayor Shaughnessy inquired concerning an interpretation of language
found in the City Charter in regard to the duties of the City Attorney in
matters of litigation. City Attorney Jensen advised that he was paid for
actual time spent on the case.
After some further discussion, City Manager Hanson stated that he would
try to have the contract for Commission approval at the next regularly
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Minutes Page -3- COMMISSIONERS N D S O
October 25, 1999
4. Consent Agenda:
There were no Consent Agenda Items.
5.Committee Reports:
There were no Committee Reports.
Item 6A was taken out of sequence and acted on prior to Item 3A.
6. Action on Resolutions:
A. Resolution No. 99-32
A RESOLUTION HONORING GLENDA DEDENBACH FOR
HER TWENTY-FIVE YEARS OF SERVICE AS AN
OUTSTANDING EMERGENCY COMMUNICATIONS
OPERATOR FOR THE CITY AND CITIZENS OF
ATLANTIC BEACH, FLORIDA (City Manager)
B. Resolution No. 99-37
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA,AUTHORIZING STAFF TO PURSUE A CHANGE
IN THE DATE OF CITY ELECTIONS,AND PROVIDING AN
EFFECTIVE DATE (Mayor) BEAVER X
BORNO X
Motion: Adopt Resolution No. 99-37.MESERVE X
MITCHELSON X X
SHAUGHNESSY X X
Mayor Shaughnessy pointed out that changing the date of the municipal
election to coincide with the national and state elections would encourage
voter participation and provide a cost savings advantage to the city.
City Clerk King advised that the required changes would be brought back
before the Commission in one month.
There was no discussion and the motion carried unanimously.
7. Action on Ordinances:
A. Ordinance No. 20-99-44 Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR BEAVER X
FISCAL YEAR 1999/2000 BEGINNING OCTOBER 1, 1999 BORNO X X
AND ENDING SEPTEMBER 30, 2000 (City Manager) MESERVE X X
SHAUGHNESSY
Motion: Adopt Ordinance No. 20-99-44 on final reading.
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October 25, 1999
Mayor Shaughnessy opened the floor for a public hearing. Since no one
spoke in favor of or in opposition to the ordinance,the Mayor declared the
public hearing closed.
There was no discussion and the motion carried unanimously.
8. Miscellaneous Business:
A. Appointments to Community Development Board (2) (Mayor)
Mayor Shaughnessy indicated that Mr. Grunthal and Mrs. Simpkins both
wished to remain on the Community Development Board and that no
appointments would be made at this time.
B. Appointment to the Cultural Arts Board (Mayor)
Mayor Shaughnessy appointed Tyler Greenwell of 1412 Palmer Street to the
Cultural Arts Board. It was pointed out that Mr. Greenwell was not a
resident of Atlantic Beach, but a Resolution had been adopted allowing
such appointments to the Cultural Arts Board. The Commission concurred
with the appointment.
C. Appointment to the Recreation Advisory Board (Mayor)
No appointment was made to the Recreation Advisory Board.
D. Waive the formal bidding requirements and award a contract
in the amount of $28,400 to Ethridge Enterprises, Inc., to
perform tank coating at Buccaneer Wastewater Treatment
Plant(City Manager)
Motion: Waive the formal bidding requirements and award a
BEAVER X
BORNO X X
contract in the amount of$28,400 to Ethridge Enterprises,Inc.,
MESERVE x X
to perform tank coating at Buccaneer Wastewater Treatment MITCHELSON X
Plant as recommended. SHAUGHNESSY X
Commissioner Meserve inquired as to why the request was made to waive
formal bidding requirements.
City Manager Hanson explained that the original specifications for the
project did not include the tanks,but when they were excavated below the
soil line, rust was found and it was determined that they were in need of
interior and exterior re-coating. He further explained that the engineer
requested a change order price from the existing contractor for the work,but
after review of the price quoted by the contractor, additional quotes using
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the same specifications were obtained from different vendors. It was
pointed out that the low quote obtained from Ethridge Enterprizes,Inc.had
been reviewed by the project engineer as meeting all bid requirements.
Commissioner Beaver inquired as to why the rusting tanks were not found
earlier in the process. City Manager Hanson deferred explanation of the
inquiry to Public Works Director Kosoy.
Public Works Director Kosoy indicated that the tanks in question were not
part of the Sequence Batch Reactor(SBR)modifications, and the problem
was not found until they were excavated.
There being no further discussion, the motion carried unanimously.
E. Discussion relative to Y2K preparedness (Mayor)
Community Development Director Worley, the city's Y2K Preparedness
Coordinator,provided the Commission a brief overview of the information
included in his memo dated October 20, 1999,which is attached and made
part of this official document as Attachment A.
Community Development Director Worley reported that the city had
concentrated on the major functions of the city and indicated that most of
the city's police officers and water and sewer workers would be on duty
New Year's Eve. He indicted that a Y2K status report would be included
in the winter edition of Tide Views and on the city's web site in order to
assure the citizens of Atlantic Beach that their basic services will continue
uninterrupted.
9. City Manager Reports:
A. Annual Drinking Water Quality Report Letter
Referencing the water quality letter which was recently mailed to the
residents of the city, City Manager Hanson explained that this report to the
public would be mailed annually. He further stated that several residents
had inquired concerning the test date of 1996 included in the letter and
explained that the test was required every three years, which explained the
1996 date,and the latest test,which would appear in next year's letter, was
presently being conducted.
City Manager Hanson also pointed out changes to the column headings in
the Test Results Table which would clarify the statistical data presented.
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October 25, 1999
B. Tuesday, November 2, 1999 Commission Meeting
City Manager Hanson reminded the Commissioners that a photographer
would be present at the meeting to photograph the new Commission.
10. Reports and/or requests from City Commissioners and City
Attorney
Commissioner Meserve
Indicated that the cross issue in Howell Park had been resolved.
City Manager Hanson stated that the cross arm had been removed
and the pole left standing. He further stated that the cross arm could
be bolted back on to the pole should some group wish to use it.
Commissioner Mitchelson stated that he would prefer to allow
freedom of all religions and would like the City Attorney to review
the case law cited in the letter from Freedom from Religion.
Commissioner Borno concurred with Commissioner Mitchelson.
City Attorney Jensen indicated that he would try to have something
by the next Commission Meeting.
Commissioner Beaver
Reported that the crews televising the city's sewer lines had caused
damage to some yards and inquired as to who would be responsible
to repair the damages. He requested that the city become pro-active
in this matter.
Commissioner Mitchelson
Reported that Commissioner-Elect Dezmond Waters and he would
be meeting as the Pension Board Review Committee on Monday,
November 1, 1999, at 4:00 p.m.
Mayor Shaughnessy
Reminded those present of the dedication of the new Tide Views
Preserve on Saturday, October 30, 1999, at 10:00 a.m.
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III October 25, 1999
Commented on the delays with the Town Center Project and statedYJ
that the construction of the sidewalk would resume after the
holidays.
Commented on rewriting the city's Code of Ordinances and
Comprehensive Plan and referenced the general language found in
the Comprehensive Plan concerning bike paths. The Mayor felt
that specific language concerning bike paths should be included in
the revised Comprehensive Plan and gave the City Manager a copy
of the Metropolitan Planning Organization's document containing
a specific definition of bike path.
Commented that the Florida Department of Transportation will give
the city funding for the construction of bike paths.
Community Development Director Worley indicated that the city
was in the process of drafting an RFP for revisions to the
Comprehensive Plan.
Commissioner Meserve
Requested that staff bring a list of unfinished city projects to the
November 2, 1999 meeting.
There being no further comments or business to come before the
Commission, the Mayor declared the meeting adjourned at 8:30 p.m.
ii .i,. .. _ - I:/ '
Suzanne Shaughnessy, AOMayor/PresidingOfficerY
ATTEST:
M. reen King
Certified Municipa - erk
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ATTACHMENT A
OCTOBER 25, 1999 COMMISSION MEETING
MEMORANDUM 10- 25- q 9
IDTO: Jim Hanson, City Manager
FROM: George Worley, Community Development Director /
DATE: October 20, 1999
RE: Year 2000 compliance status report
We have inventoried all of our date-dependent software and hardware, we have
contacted all of our commercial product vendors to determine if their products will
properly operate when the date changes from 1999 to 2000. Highest among our priorities
was the AS400 computer system which operates our financial and utility billing systems.
At this time we have conducted upgrades to both the IBM operating software and the
H.T.E. budgeting and utility billing software to make them Y2K compliant. We have
completed the inventory process and the verification of our equipment and software
products Y2K status. At this point we believe that we are 100% compliant in mission
critical software and computer equipment.
The staff Y2K team has obtained compliance notices from our commercial software
vendors, as well as compliance statements from mission critical suppliers, banks and
financial institutions used by the city. We have also checked the compliance of devices
other than computers which may be effected by the year 2000 date change. Our security
systems, irrigation timers, communications equipment, pagers have been reviewed.
Some unforseen date related problems may occur, but none will be of a mission critical
nature.
Another issue addressed by staff is our dependence on other agencies or
institutions for continuance of necessary services such as electrical power, traffic light
management, telephone services, etc. Our citizens may also be affected by other
agencies or institutions Y2K failures, such as delayed checks or corrupted computer
records. In an effort to prepare for potential problems, staff has been in regular contact
with the Jacksonville Sheriffs Office, JEA, the Jacksonville Streets and Highways
Department the City of Jacksonville Beach and the City of Neptune Beach to help us
anticipate failures within their jurisdictions which may adversely affect Atlantic Beach. At
this time those agencies profess to be at or near 100% compliant in mission critical
functions.
The county Emergency Management Agency will staff the downtown Emergency
Operations Center at a level 2 status which activates contacts with critical Jacksonville
agencies, other municipalities and state agencies. This also allows for rapid expansion of
their operations if necessary.
Staff anticipates publication of a Y2K status report and general preparedness
guide on the City Web site in the near future. Although the level of public concern about41)this issue is relatively low at present, it is likely that such concern will increase in the
coming two months. Our ability to assure the citizens of Atlantic Beach that their basic
services will continue uninterrupted remains a high priority with the Y2K Team.
Team RECD OCT - 6 1999 Team
Florida i
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020002
4,
Florida T
ir
K
Department
of Management October 4, 1999
Services
The Honorable Suzanne Shaughnessy
Office of City of Atlantic BeachtheSecretary
800 Seminole Road
4050 Esplanade Way Atlantic Beach, FL 32233-5445
Suite 280
Tallahassee, Florida Dear Ms. Shaughnessy:
32399-0950
As you know,this past Summer your governmental unit went through a Year 2000(Y2K)
Telephone:
850/488-7241 Readiness Survey from a member of Team Florida 2000. Team Florida 2000 is Governor Jeb
SUNCOM 278-7241 Bush's statewide Y2K effort.
Fax: This effort to determine Y2K compliance was not unique to your organization;in fact,more
850/922-6149
than 500 state Y2K inspectors fanned out all over Florida,scheduled by the Office of the
E-Mail: Auditor General. These Y2K Inspectors have gone face-to-face with local governments and
tf2k@dms.state.fl.us critical infrastructure organizations across Florida to determine Year 2000 preparedness.
Internet Address:
http://www.tf2k.org Your organization reported to us that it was 85%complete with its mission-critical systems.
The results of the survey effort were posted onto our Web site at www.tf2k.org, and the results
were announced at a press conference August 30.
It is entirely possible,however,that your systems experts or contingency planning people may
co
have"kicked over a rock," and found an isolated system or two that missed your earlier
inspections.
An example occurred in Nebraska,a state that had been reporting 100%compliance. A Y2K
upgrade of their misdemeanor warrants system blew the system out for a week in July. So, we
need to validate your earlier responses.
Please observe the following steps:
Governor 1. As mentioned earlier,your organization originally reported being 85%complete with its
Jeb Bush remediation efforts. Please let us know your new status by the close of business October
Honorary Chairman 11`h. How to report is covered in a coming paragraph.
Thomas D. McGurk
Chairman 2. You must also update your status if you have no contingency plans or citizen awareness
Scott McPherson
plans under development. If you do not have a contingency or citizen awareness plan under
Executive Director development,we do not consider your organization finished with its Year 2000 projects.
Lt. Governor 3. Additionally,if you are aware of any"Y2K showstoppers"in your organization,you mustFrankBrogan
Group Leader indicate the nature of that"showstopper"at this time. A"Y2K showstopper"is any system
that remains,as of today, unable to function properly in the year 2000
Steven Seibert
Group Leader
Joe Myers
Group Leader
Joe Lacher
Group Leader
eL, Com' 1
The Honorable Suzanne Shaughnessy
October 4, 1999
Page Two
and unlikely to be corrected before the fourth quarter of calendar 1999. This would include
any mission-critical computer systems, or a telephone system, 911, CAD, traffic control,
security, HVAC or other embedded microchip system that could,by malfunctioning or
otherwise failing to do its job, pose a severe hardship or outright threat to the health,safety
or well-being of the people within your organization.
4. You should have a program in place that prevents,or minimizes,the possibility that
remediated code could become polluted. Such efforts are called "Clean Management"
programs and help make sure that you do not remediate the same code twice. Making
sure that everyone has the same version of source code,for example,is one way to
practice clean management.
5. Sometime after midnight on December 31, 1999 and before the start of your normal
business resumption,it is recommended that your people conduct an evaluation of
mission critical systems and their ability to function properly. This "day zero" action
would require that appropriate staff bring into operation all mission critical systems
and evaluate their ability to perform in the new century. Results from this evaluation
should then assist in the implementation,if necessary,of your business continuation
plans.
Every local government and critical infrastructure organization in Florida has been issued a
secure user ID and password for access to the reporting application within the Team Florida
2000 Web site. This allows your organization to update your progress on Y2K issues. If you
cannot locate your User ID or password,please contact the Year 2000 Project Office at 850-
921-2235. Please check with your Y2K coordinator beforehand to see if he/she received the
secure login and password.
You can also use the enclosed LCIR Survey Form to report your status, if using the Internet is
not easy. Please follow the instructions on the form and FAX it to the Project Office by the date
specified. Please forward this document to your Y2K coordinator.
The Governor created Team Florida 2000 to ensure that our state is prepared for the
Millennium. Your support and cooperation are critical to this effort. We have remediation and
planning expertise available and stand ready to assist you in any way we can.
On behalf of the Governor,we thank you for your continued cooperation and look forward to
talking with you soon.
Sincerely,
Scott McPherson
Year 2000 Compliance Status
City of Atlantic Beach
These data are accurate as of April 1, 1999.
4111110 This is the data that we currently have on file for your organization. Please update this information as appropriate
via.
The Team Florida 2000 Online Database located at http://www.tf2k.org/If you do not have a
username/password please contact Eric Steinkuehler at(850)921-2146.
OR
Fax this form to Mr. Glenn Mayne, State of Florida Year 2000 Project Manager,at(850)921-2483.
Suzanne Shaughnessy Mayor
Contact Name Title Phone Email
Current Updated
1. Total number of mission critical automated applications that require
remediation(completed and not completed)?5
2.Number of mission critical automated applications that still require
remediation? 1
3. What percentage of all the work necessary to complete Year 2000
remediation in all mission critical applications has been completed as of the 85%
current date? (The term "Completed" is defined to be when the remediated
application is running or operating in a production status.)
4. What is the estimated overall cost for the remediation of mission critical
applications?
5. Does your organization have sufficient fiscal resources to complete this
remediation? Yes
6. Does your organization have sufficient technical and managerial resources,
either internal to the organization or contracted with an outside provider,to Technical: Yes
complete this remediation? Managerial: Yes
7. What is the projected completion date that all mission critical applications
will be in Year 2000 compliance and in production? 06/1999
8. Has your organization assessed the potential impact of Year 2000 failures
within embedded microprocessor chips that are in products and services that Yes
your organization utilizes?
9. Does your organization have contingency plans to address Year 2000 failures
in the mission critical applications of those companies that provide products Yes
or services to your organization?
10. Does your organization have contingency plans to address your
organization's inability to complete,in a timely manner,the Year 2000
Yes
remediation of all mission critical applications?
11. Does your organization have an information plan to keep interested and
concerned parties abreast of your organization's status in addressing Year Yes
2000 date calculation issues?
111
The above questions deal with those mission critical automated applications within your organization that need to be remediated For Office Use
in order to satisfy Year 2000 compliance. (The term"Year 2000 compliance"means proper operation of systems before,on,and 8
after the Year 2000. The term"mission critical"is defined to be an application in which Year 2000 failure would seriously impede Duval
rhe 2hiliry of vnnr n,onni7M,L,,,f„f,,,,,'N,,n nrnnorly\
Minutes of the Media One Presentation On Fiber Optic Line Installation Held In City Hall,
800 Seminole Road at 6:45 P.M. On Monday, October 25, 1999
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners
AND: Maureen King, City Clerk
James Hanson, City Manager
Media One Representatives:
Ann Murphy, Government Affairs Manager
Linday Malloy, Vice President and General Manager
Greg McAnany, Broadband Construction Manager
Patty McDonald, Customer Service Manager
At 6:45 p.m. Mayor Shaughnessy introduced Ann Murphy, Government Affairs Manager for
Media One, who introduced Linda Malloy, Vice President and General Manager of Media One,
who presented the city with the company's annual franchise agreement contribution. Ms.
Malloy provided a brief overview of the network upgrade for broadband service being
undertaken by the company, and introduced Greg McAnany, Broadband Construction Manager
for the project.
Mr. McAnany stated that the fiber optic glass cable would provide cleaner reception since it
allowed for the use of less amplifiers. He stated that construction had begun at the Mayport
Naval Air Station and they were installing the cable from north to south. He indicated that
100% of the lines in Atlantic Beach would be replaced in conduit and that yards would be dug
up. The Mayor inquired as to the size of the excavation and was told that the trench would be
approximately six inches wide and thirty-six inches deep.
Commissioner Beaver inquired if there would be a reduction in the number of cans with the new
cable. Mr. McAnany replied that one can served two houses and there would be no reduction in
the number of cans. Commissioner Beaver also inquired regarding damage to existing irrigation
systems and was told a damage claims list of telephone numbers to call would be provided.
Commissioner Borno inquired if the new lines would be installed above ground and was told
that the new system would mirror the old system and be installed above ground.
Commissioner Mitchelson then inquired if the cable could be installed underground, which he
believed would prevent the frequent outages which occur at the beach. Mr. McAnany replied
that he would look into putting the cable underground and report back to the Commission.
Commissioner Mitchelson also inquired if damaged grass would be replaced with the same kind
0 of grass and was told that it would.
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Media One Presentation
October 25, 1999
Commissioner Meserve inquired as to an installation schedule and Mr. McAnany stated that
work would begin in Atlantic Beach at the end of November and would take approximately nine
months to complete.
Don Phillips who lives at 1566 Park Terrace West inquired if customers could have input
regarding the location of the cans stating that the can located adjacent to his driveway had been
hit twice. Mr. McAnany indicted that the relocation of the can could be discussed.
Curtis Sanders who lives at 2320 Barefoot Trace in Ocean Walk Subdivision, inquired
concerning the two large green cans in Ocean Walk. and asked if any more would be installed.
Mr. McAnany stated the cans provided a backup power supply for the cable system and each
can provided power for one hundred fifty homes. He indicated that if there were no more than
three hundred homes in the subdivision, no additional cans would be required.
J.P. Marchioli of 414 Sherry Drive inquired if as-built plans would be provided to the city and
was told that they would be provided on Autocad.
0 Patty McDonald of Media One Customer Service, explained in detail how customers would be
notified of the construction. Visual displays of the Neighborhood Construction Notifications and
signs to be used during various phases of construction were shown, and Ms. McDonald
provided telephone lists of the claims specialists and Mr. McNany's business cards for
distribution.
Commissioner Mitchelson inquired as to the city's use of the public access channel provided by
Media One. Aim Murphy stated that she would be happy to meet with staff to discuss the
channel's use. Commissioner Mitchelson indicated that if there were no Commission
objections, he would communicate with Media One regarding this matter and report back to the
Commission. There were no objections.
Mayor Shaughnessy thanked the Media One representatives for their informative presentation.
Maureen King
Certified Municipal Clerk
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