12-14-99 vCITY OF ATLANTIC BEACH
COMMISSION MEETING - DECEMBER 14, 1999
7:15 P.M.
AGENDA (AMENDED)
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of November 22, 1999
2.Courtesy of Floor to Visitors:
3.Unfinished Business from Previous Meeting
A. Report and Public Hearing regarding the Mayport Road Flyover project and possible
closure of West First Street (Mayor)
B. Follow up report from previous meeting
4.Consent Agenda:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS
A. Acknowledge receipt of monthly reports from Building, Code Enforcement,
Occupational License and Recreation Departments (City Manager)
B. Authorize a one-year extension of the contract with Video Industrial Services, Inc. for
sewer cleaning and televising as bid under Bid No. 9899-8 (City Manager)
C. Authorize a one-year extension of the contract with Leachem Industries for the purchase
of polymer, as bid under Bid No. 9899-2 (City Manager)
D. Acknowledge receipt of Public Works Project Status Report as of December 3, 1999
City Manager)
E. Award contract to Military Construction for renovation of Bull Memorial Park,pursuant
to the specifications of Bid No. 9900-1 (City Manager)
F. Award contract to E&W Nursery in the amount of$64,936.16 for landscaping of Bull
Memorial Park, pursuant to the specifications of Bid No. 9900-2 (City Manager)
G. Approve purchase of playground equipment and construction for Bull Memorial Park,
under State Contract from the Gerber Group in the amount of $43,178.00 (City
Manager)
5.Committee Reports:
A. Report relative to franchise negotiations with People's Gas (Commissioner Borno)
AMENDED TO ADD ITEM #8J Documents Professionally Imaged
by Advanced Data Solutions, Inc.
Disc 1 - 10/16/00
Page Two AGENDA December 14, 1999
6.Action on Resolutions:
7.Action on Ordinances:
A. Ordinance No. 95-99-72 - Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA,AMENDING
CHAPTER 5,BEACHES AND PARKS, ARTICLE III,PUBLIC PARKS, SEC. 5-31,
HOWELL PARK USE PROHIBITED AFTER DARK, TO PROHIBIT USE OF ALL
PUBLIC PARKS AFTER DARK, PROVIDING CERTAIN EXCEPTIONS
THERETO, AND PROVIDING AN EFFECTIVE DATE (City Commission)
B. Ordinance No. 5-99-32 - Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA,AMENDING
CHAPTER 2, ADMINISTRATION, ARTICLE VII, FINANCE, DIVISION 1.
GENERALLY, TO PROVIDE THAT AMENDMENTS TO THE CITY'S
OPERATING BUDGET SHALL BE AUTHORIZED BY ORDINANCE, AND
DELETING SEC. 2-318 RESERVE ACCOUNT FOR FIRE DEPARTMENT
REVENUE; AMENDING DIVISION 2. PURCHASING, TO APPROVE CERTAIN
CHANGES IN THE CITY'S PURCHASING PROCEDURES,AND PROVIDING AN
EFFECTIVE DATE (City Manager)
C. Ordinance No. 33-99-7 - Introduction and First Reading
SAN ORDINANCE CALLING FOR A REFERENDUM TO AMEND THE CHARTER
OF THE CITY OF ATLANTIC BEACH, FLORIDA, TO CHANGE THE DATE OF
CITY ELECTIONS,AND IF APPROVED, TO PROVIDE FOR THE FOLLOWING
RELATED CHANGES: TO PROVIDE THAT CERTAIN FUNCTIONS SHALL BE
CARRIED OUT BY THE DUVAL COUNTY SUPERVISOR OF ELECTIONS; TO
PROVIDE FOR A CHANGE IN THE DATE WHEN NOMINATING PETITIONS
MAY BE CIRCULATED; TO PROVIDE FOR A ONE-TIME ADJUSTMENT IN
THE TERMS OF CURRENT ELECTED OFFICIALS; TO PROVIDE FOR A
CHANGE IN THE DATE WHEN COMMISSION SEATS SHALL BECOME
VACANT AND NEW COMMISSION MEMBERS SHALL BE INSTALLED;AND
PROVIDING AN EFFECTIVE DATE (Commissioner Mitchelson)
8.Miscellaneous Business:
A. Public Hearing and action on a request for a Use-by-Exception filed by Charles E.R.
Watson to operate a wholesale distribution and food storage warehouse on property
described as Lots 1 -3,Block 26, Section H,Atlantic Beach,zoned CG(City Manager)
B. Appointments to Community Development Board (2) (Mayor)
C. Authorize the Mayor to sign the grant application for the Atlantic Beach Pursuit
Termination Project (City Manager)
D. Authorize the Mayor to write to the Duval County Legislative Delegation supporting
legislation that would firmly establish the ability of Florida cities to charge storm water
fees (City Manager)
E. Authorize the Mayor to sign the Disaster Relief Funding Agreement with the State of
Florida for the reimbursement of expenses incurred during Hurricane Floyd (City
Manager)
Page Three AGENDA December 14, 1999
F.Authorize execution of Part A-Preliminary Engineering Design Report,with Aikenhead
and Odom in an amount of $273,532.34; and approve additional services for sub-
Consultants, Giotto & Associates, Inc., (Proposal dated 11/12/99) and Ellis &
Associates,Inc. (Proposal dated 11/11/99)in an amount not to exceed$72,292.00(City
Manager)
G. Approve Change Order in the amount of$14,420.00 to provide Vent 0 Mat valves in
lieu of the standard air release valves at four locations for the Wonderwood Utility
Relocation project (City Manager)
H. Authorize the Mayor to execute the Conceptual Approval Agreement with Florida
Communities Trust Grant for the acquisition ofthe Dutton Island Intracoastal Waterway
Park Expansion (City Manager)
I.Authorize Suzanne Shaughnessy to attend the Florida Shore and Beach Preservation
Association workshops as a delegate representing the City of Atlantic Beach (Comm.
Mitchelson)
J.Approve the Public Works union contract for the period October 1, 1999 through
September 30, 2000 (City Manager)
9. City Manager Reports:
10. Reports and/or requests from City Commissioners and City Attorney
A. Don Phillips video (Comm. Waters)
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,such
person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is
made,which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to
the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26,Florida Statutes,persons with disabilities needing special
accommodation to participate in this meeting should contact the City Clerk by 5:00 PM,Friday,December 10, 1999.
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V v
O O
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
T T
E E
BEACH CITY COMMISSION HELD IN CITY HALL, 800 S S
SEMINOLE ROAD AT 7:15 PM ON TUESDAY, DECEMBER 14,
1999
PRESENT: John Meserve, Mayor
Richard Beaver
Mike Borno
Theo Mitchelson
Dezmond Waters, Commissioners
M S
AND: James Hanson, City Manager O E
Alan C. Jensen, City Attorney T C
Maureen King, City Clerk I 0 Y
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COMMISSIONERS N D S 0
The meeting was called to order by Mayor Meserve at 7:15 p.m. The
Invocation was offered by Commissioner Beaver followed by the Pledge of
Allegiance to the Flag.
Si. Approval of the minutes of the Regular Meeting held
November 22, 1999
There being no corrections or amendments, the minutes were unanimously
approved as prepared.
2. Courtesy of the Floor to Visitors:
A. Man Potter of 374 Second Street spoke in opposition to the
Aikenhead and Odom preliminary plan. He felt the costs were
excessive and that the proposal failed to define the required task.
B. J.P.Marchioli of 414 Sherry Drive, speaking for the Round Table
group, concurred with Mr. Potter's comments. He also requested
a written update on the People's Gas franchise and clarification of
Item 8-D concerning stormwater fees,which he hoped would result
in a decreased fee.
C.Pete Dowling of 113 4th Street requested clarification of Item 4-D
and was told that the bid was for playground equipment. Mr.
Dowling opposed the proposed plan for the park and requested that
the Commission table Items 4-E, 4-F, and 4-G.
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December 14, 1999 0 E
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Cindy Corey of 394 8th Street agreed with Mr. Dowling and stated ONEN
COMMISSIONERS
the plan contained too much hardscape. She favored using the
IvIISSIONERS N D S 0
1995 design plan proposed by the University of Florida.
3.Unfinished Business from Previous Meeting
A. Report and Public Hearing regarding the Mayport Road
Flyover project and possible closure of West First Street
Mayor)
City Manager Hanson reported on a meeting with the Jacksonville
Transportation Authority (JTA) that he and Community Development
Director Worley attended to discuss issues relating to the Mayport Road
Atlantic Boulevard flyover and the Wonderwood Connector. City Manager
Hanson indicated the JTA was very receptive to the city's requests. A copy
of the synopsis of the meeting dated December 9, 1999, is attached and
made part of this official record as Attachment A.
After the report, Mayor Meserve opened the public hearing and the
following citizens expressed their concerns:
Don Wolfson of 1725 Beach Avenue felt the entire area of the city located
south of Church Road and west of Mayport Road should be studied by the
Community Development Board to assess the impact of the flyover on traffic
patterns in the area.
Pat Pillmore of 995 Camelia Street felt the city should address ingress and
egress from Section H since the West First Street/Begonia Street exits had
been lost. Ms. Pillmore concurred with Mr. Wolfson's comments.
J.P. Marchioli of 414 Sherry Drive commented on a letter he had written
to Miles Francis, Executive Director of the JTA, opposing the flyover and
Jack Gabriel's response to that letter.
Since no one else wished to speak, Mayor Meserve closed the public
hearing.
BEAVER X
BORNO X X
Motion: Authorize the City Manager to continue negotiations
MITCHELSON x
with the JTA regarding the flyover. WATERS X
MESERVE X X
Following the report and public hearing,discussion ensued and the following
concerns or suggestions will be addressed in the City Manager's continued
negotiations with the JTA :
S . Consideration of the use of a pliable expansion joint material to
lessen traffic noise from the flyover.
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Consideration of child safety if a park is located at the Atlantic COMMISSIONERS N D S 0
Boulevard/Mayport Road intersection retention pond.
Use of side mounted lights as opposed to conventional light poles
on the flyover structure.
Berm size. It was pointed out that the proposed 42 foot long, ten
foot high berm would be ugly and would not provide any safety
factor to the residents of the trailer park. It was suggested that the
berm be replaced with heavy plantings of trees and shrubbery.
Traffic flow in Section H and consideration of the turning radius of
large commercial vehicles, which may be using Orchid Street.
The need for a sidewalk and/or bike path across the intracoastal
waterway bridge to provide continuity with the existing bike path on
Atlantic Boulevard and for pedestrian safety.
Locating a skateboard park at the site of the retention pond nearest
the intersection for use by older children.
Paving and the installation of left turn lanes on Orchid Street to
accommodate potential heavy truck traffic.
Use of a low level cup-shaped retaining wall for ground level noise
containment.
Closure of West First Street (It was the consensus of the
Commission to close the street).
It was suggested that Don Wolfson and other interested citizens work with
the City Manager to take a pro-active approach to address the concerns of
the residents of Section H.
B. Follow up report from previous meeting
Mayor Meserve received and acknowledged the City Manager's follow-up
report, a copy of which is attached as Attachment B.
4. Consent Agenda:
B. Authorize a one-year extension of the contract with Video
Industrial Services,Inc.for sewer cleaning and televising as bid
under Bid No. 9899-8 (City Manager)
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C. Authorize a one-year extension of the contract with Leachem ONEN
Industries for the purchase of polymer, as bid under Bid No. COMMISSIONERS N D S 0
9899-2 (City Manager)
Commissioner Borno requested that Items D, E,F and G be removed from
the Consent Agenda for discussion, and Commissioner Waters requested
that Item A be removed for discussion.
BEAVER X
BORNO X
Motion: Approve Consent Agenda Items B and C, as MITCHELSON X X
presented.WATERS X X
MESERVE X
There was no discussion and the motion carried unanimously.
A. Acknowledge receipt of monthly reports from Building, Code
Enforcement, Occupational License and Recreation
Departments (City Manager)
Commissioner Waters noted the number of permits pulled for duplex
residences outnumbered single family residences in the Building Department
monthly report. He suggested a review of the city's Zoning Ordinance
concerning allowable density.
D. Acknowledge receipt of Public Works Project Status Report as
of December 3, 1999 (City Manager)
Commissioner Borno inquired regarding the utility conflicts mentioned in
Item #11 of the report (Mayport Road Flyover). Public Works Director
Kosoy indicated that he had not reviewed the 100% plans, but Pittman,
Hartenstein,were to provide a proposal to resolve conflicts concerning fire
hydrants and water lines. City Manager Hanson stated he would discuss this
matter with the Jacksonville Electric Authority(JEA).
Items E, F and G concern the renovations, landscaping and playground
equipment for Bull Memorial Park and were discussed concurrently.
E. Award contract to Military Construction for renovation of Bull
Memorial Park,pursuant to the specifications of Bid No.9900-1
City Manager)
F. Award contract to E & W Nursery in the amount of$64,936.16
for landscaping of Bull Memorial Park, pursuant to the
specifications of Bid No. 9900-2 (City Manager)
G. Approve purchase of playground equipment and construction
for Bull Memorial Park, under State Contract from the Gerber
Group in the amount of$43,178.00 (City Manager)
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Commissioner Borno stated he had been contacted by several citizens who O N E N
favored installation of new playground equipment and additional shade trees COMMISSIONERS N D S 0
in the park, but wished to leave the remainder of the park in its present
state. Commissioner Borno felt too much money had been budgeted for
the project, but agreed that the playground equipment should be replaced.
BORNO X
Motion: Approve Item 4G as recommended. MITCHELSON X
Commissioner Beaver favored all of the improvements in the current plan,
and stated he would like to move forward with the renovations as soon as
possible.
DeJean Melancon, Chairman of the Parks and Recreation Advisory Board,
also supported the current design and recommended the Commission move
forward with the entire project.
A brief discussion of line item and mobilization costs, as well as funding
sources for the overage ensued. It was reported that the additional funding
could come from the Land Purchase- General Government Fund or money
proposed for the Town Center Project/Convention Development Fund.
Following further discussion, the motion and second were withdrawn by
Commissioners Borno and Mitchelson respectively.
BEAVER X X
BORNO X
Motion: Approve Items 4E, F and G as recommended. MITCHELSON X X
WATERS X
Commissioner Waters stated that he wanted the funding to remain in the MESERVE X
budget for the Town Center Project and requested that the Commission
meet with Landscape Architect Glen Mitchell to discuss landscaping
proposed for Town Center.
There being no further discussion,the motion carried by a three to two vote
with Commissioner Beaver,Commissioner Mitchelson and Mayor Meserve
voting aye, and Commissioners Borno and Waters voting nay.
5. Committee Reports:
A. Report relative to franchise negotiations with People's Gas
Commissioner Borno)
Commissioner Borno reported that City Manager Hanson, City Attorney
Jensen, former Acting City Manager Thompson, and he had met with
representatives from People's Gas to discuss changes to the proposed
franchise agreement. Commissioner Borno indicated that wording required
by city ordinances still needed to be included in the agreement,but People's
Gas (TECO) had agreed to elimination of the base charge and a 6% of
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December 14, 1999 0 E
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gross revenue franchise fee. Commissioner Borno stated he would provide ONEN
the Commission a copy of the revised agreement as soon as it is received.
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6. Action on Resolutions:
There was no action on Resolutions.
7. Action on Ordinances:
A. Ordinance No. 95-99-72 - Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 5, BEACHES AND
PARKS, ARTICLE III, PUBLIC PARKS, SEC. 5-31,
HOWELL PARK USE PROHIBITED AFTER DARK, TO
PROHIBIT USE OF ALL PUBLIC PARKS AFTER DARK,
PROVIDING CERTAIN EXCEPTIONS THERETO, AND
PROVIDING AN EFFECTIVE DATE (City Commission)
BEAVER X X
BORNO
Motion: Approve Ordinance No. 95-99-72 on final reading.
X X
MITCHELSON X
WATERS X
The Mayor opened the floor for a public hearing and invited comments from MESERVE X
the audience.
J.P. Marchioli of 414 Sherry Drive suggested that the hours of operation
for parks be posted at each park entrance.
Since no one else spoke for or against the matter the Mayor declared the
public hearing closed. There was no discussion and the motion carried
unanimously.
B. Ordinance No. 5-99-32 - Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA,AMENDING CHAPTER 2,ADMINISTRATION,
ARTICLE VII, FINANCE, DIVISION 1. GENERALLY, TO
PROVIDE THAT AMENDMENTS TO THE CITY'S
OPERATING BUDGET SHALL BE AUTHORIZED BY
ORDINANCE, AND DELETING SEC. 2-318 RESERVE
ACCOUNT FOR FIRE DEPARTMENT REVENUE;
AMENDING DIVISION 2. PURCHASING, TO APPROVE
CERTAIN CHANGES IN THE CITY'S PURCHASING
PROCEDURES, AND PROVIDING AN EFFECTIVE DATE
City Manager)BEAVER X
BORNO X X
Motion: Approve Ordinance No. 5-99-32 on final reading. MITCHELSON X X
WATERS X
Mayor Meserve opened the public hearing. Since no one spoke for or
MESERVE X
against the ordinance, the Mayor declared and the public hearing closed.
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Commissioner Waters inquired concerning the five day advertising O N E N
requirement set forth in Section 2-332 of the ordinance. City Manager COMMISSIONERS N D S 0
Hanson explained that Section 2-332 set a minimum requirement.
Commissioner Waters also inquired concerning Item 10 under Section 2-338
of the ordinance and City Manager Hanson explained its intent.
There being no further discussion, the motion carried unanimously.
C. Ordinance No. 33-99-7 Introduction and First Reading
AN ORDINANCE CALLING FOR A REFERENDUM TO
AMEND THE CHARTER OF THE CITY OF ATLANTIC
BEACH, FLORIDA, TO CHANGE THE DATE OF CITY
ELECTIONS,AND IF APPROVED, TO PROVIDE FOR THE
FOLLOWING RELATED CHANGES: TO PROVIDE THAT
CERTAIN FUNCTIONS SHALL BE CARRIED OUT BY THE
DUVAL COUNTY SUPERVISOR OF ELECTIONS; TO
PROVIDE FOR A CHANGE IN THE DATE WHEN
NOMINATING PETITIONS MAY BE CIRCULATED; TO
PROVIDE FOR A ONE-TIME ADJUSTMENT IN THE
TERMS OF CURRENT ELECTED OFFICIALS; TO
PROVIDE FOR A CHANGE IN THE DATE WHEN
COMMISSION SEATS SHALL BECOME VACANT AND
NEW COMMISSION MEMBERS SHALL BE INSTALLED;
AND PROVIDING AN EFFECTIVE DATE (Commissioner
Mitchelson) BEAVER X
BORNO X X
Motion: Approve Ordinance No. 95-99-72 on first reading. W
MITCHELSON X X
WATERS X
MESERVE X
Commissioner Mitchelson,sponsor of the ordinance, stated that passage of
the ordinance to change the date of the city elections to coincide with state
and federal elections, would increase voter participation and save the city
approximately$7,000.00 every other year. In addition to the election date
change, Commissioner Mitchelson also summarized the related Charter
amendments which would be required.
Commissioner Waters, Beaver and Borno expressed opposition to the
proposed ordinance. They felt that the local election would be diluted if
linked to the state and federal elections, and that it should focus completely
on Atlantic Beach candidates and issues.
Mayor Meserve concurred with Commissioners Waters,Beaver,and Borno.
There being no further discussion,the motion was defeated by a four to one
vote with Commissioner Beaver, Commissioner Borno, Commissioner
Waters, and Mayor Meserve voting nay and Commissioner Mitchelson
voting aye.
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8. Miscellaneous Business: ONE N
A. Public Hearing and action on a request for a Use-by-Exception
COMMISSIONERS N D S 0
filed by Charles E.R.Watson to operate a wholesale distribution
and food storage warehouse on property described as Lots 1 -
3, Block 26, Section H, Atlantic Beach, zoned CG (City
Manager)
Motion: Grant Use-by-Exception filed by E.R. Watson to BEAVER X X
operate a wholesale distribution and food storage warehouse at BORNO X X
the northwest corner of Mayport Road and West Second Street MITCHELSON X
WATERS X
on property described as Lots 1-3,Block 26,Section H,Atlantic MESERVE x
Beach,zoned CG,Commercial General as recommended by the
Community Development Board. (The Community Development
Board recommended approval with the conditions that two
additional parking spaces be added on the east side of the building
creating a total of seven parking spaces; that there be no roll-up
canister door facing Mayport Road;that the hours of operation be
set as daylight and weekday only, that there be no direct driveway
access to Mayport Road, and that the use-by-exception be granted
to the applicant only and for this location only).
Commissioner Borno commented that this request was a good example of
the traffic impact of commercial vehicles in an area discussed earlier and
stated that a study of traffic patterns in Section H was warranted.
Mayor Meserve opened the public hearing and invited comments.
Tom Nugens, a partner in the proposed business, stated that traffic concern
was a valid issue, but he pointed out that commercial traffic already uses
Levy Road. He further stated that his business used UPS for pick up and
delivery.
Since no one else wished to speak, the Mayor declared the public hearing
closed.
Commissioner Waters stated that he wanted the cypress trees on the site
preserved and inquired if it could be added as one of the conditions for the
use-by-exception. Mr. Nugens responded that this was new construction
and all of the trees on the site would be preserved, except for one diseased
cypress tree.
There being no further discussion, the motion carried unanimously.
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Appointments to Community Development Board (2) (Mayor) ONE N
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Mayor Meserve stated that he would like to appoint Samuel Jacobson and
Bill Gulliford to four year terms on the Community Development Board.
Discussion ensued relative to the board appointments and Commissioner
Mitchelson nominated Don Wolfson for reappointment to the board. BEAVER X
BORNO X
Motion: Appoint Samuel Jacobson to a four year term on the MITCHELSON X
Community Development Board. WATERS X X
MESERVE X X
There being no further discussion, the motion carried unanimously.
Mayor Meserve felt that term limits applied to the Commission and should
also apply to the Community Development Board members.
Further discussion ensued relative to Mr. Wolfson's reappointment with
Commissioners Borno and Waters supporting his reappointment.
BEAVER X
BORNO X X
Motion: Reappoint Don Wolfson to a four year term on the MITCHELSON X
Community Development Board. WATERS X
MESERVE X X
There being no further discussion, the motion carried unanimously.
C. Authorize the Mayor to sign the grant application for the
Atlantic Beach Pursuit Termination Project (City Manager)
BEAVER X
BORNO X
Motion: Authorize the Mayor to sign the grant application for MITCHELSON X X
the Atlantic Beach Pursuit Termination Project. WATERS X X
MESERVE X
There was no discussion and the motion carried unanimously.
D. Authorize the Mayor to write to the Duval County Legislative
Delegation supporting legislation that would firmly establish the
ability of Florida cities to charge stormwater fees (City
Manager)
BEAVER X
Motion: Authorize the Mayor to write to the Duval County BORNO x x
MITCHELSON X
Legislative Delegation supporting legislation that would firmly WATERS x X
establish the ability of Florida cities to charge stormwater fees. MESERVE x
City Manager Hanson briefly explained that the Florida Association of
Stormwater Utilities' were requesting support for proposed legislation to
firmly establish the ability of Florida cities to charge stormwater fees.
0 There was no discussion and the motion carried unanimously.
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E. Authorize the Mayor to sign the Disaster Relief Funding ONEN
Agreement with the State of Florida for the reimbursement of
COMMISSIONERS N D S 0
expenses incurred during Hurricane Floyd (City Manager)
Motion: Authorize the Mayor to sign the Disaster Relief BEAVER X
Funding Agreement with the State of Florida for the BORNO X X
reimbursement of expenses incurred during Hurricane Floyd. MITCHELSON X X
WATERS X
There was no discussion and the motion carried unanimously.
MESERVE x
F. Authorize execution of Part A-Preliminary Engineering Design
Report, with Aikenhead and Odom in an amount of
273,532.34; and approve additional services for sub-
Consultants, Giotto & Associates, Inc., (Proposal dated
11/12/99)and Ellis&Associates,Inc.(Proposal dated 11/11/99)
in an amount not to exceed $72,292.00(City Manager)
Motion: Authorize execution of Part A- Preliminary BEAVER X
Engineering Design Report, with Aikenhead and Odom in an BORNO X X
amount of$273,532.34; and approve additional services for sub-
MITCHELSON X X
Consultants, Giotto & Associates, Inc., (Proposal dated
WATERS X
MESERVE X
11/12/99)and Ellis&Associates,Inc. (Proposal dated 11/11/99)
Sin an amount not to exceed $72,292.00.
Commissioner Mitchelson inquired as to a timetable for completion of the
Preliminary Engineering Design Report and Neil Aikenhead advised that it
would be completed in June of 2000.
City Manager Hanson provided background information and explained that
the current proposal divided the engineering work required to bring the
project to a point ready to bid into Parts A and B, which included the
Preliminary Engineering Design Report and the Final Design and permitting
work. City Manager Hanson's report dated December 8, 1999, explaining
the request is attached and made part of this official record as Attachment
C.
Don Phillips of 1566 Park Terrace West, a member of the Stormwater
Review Committee (SRC), felt the SRC should have reviewed the
Aikenhead and Odom proposal. Mr. Phillips expressed concerns relative to
the Preliminary Design and related costs.
Mr. Odom responded to Mr. Phillips concerns and explained the overhead
costs in detail. Mr. Odom assured the Commission that the Preliminary
Design document produced under Part A would provide the city with a
0 document to facilitate its decision.
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Discussion ensued relative to the duties of the SRC and City Manager o N E N
Hanson pointed out that three meetings with the SRC would occur during
COM IISSIONERS N D S 0
the preliminary design phase (Part A) of the project.
There being no further discussion, the motion carried unanimously.
G. Approve Change Order in the amount of$14,420.00 to provide
Vent 0 Mat valves in lieu of the standard air release valves at
four locations for the Wonderwood Utility Relocation project
City Manager)
Motion: Approve Change Order in the amount of$14,420.00 BEAVER X X
to provide Vent 0 Mat valves in lieu of the standard air release
BORNO x x
MITCHELSON X
valves at four locations for the Wonderwood Utility Relocation WATERS X
project. MESERVE X
Commissioner Borno inquired as to why only four Vent 0 Mat valves were
being requested. Public Works Director Kosoy explained that the
Jacksonville Electric Authority now required the use of a higher quality air
release valve for their projects. He further stated Frank Gray, P.E. of the
R-A-M Professional Group, the city's design engineer for the utility
relocation project, recommended installation of two of the Vent 0 Mat
S valves on the bridge where the relative inaccessibility of the valves made
maintenance difficult, and at the ends of two force mains, for improved
protection against pressure surges.
Public Works Director Kosoy indicated that the cost difference to replace
four air release valves with the higher quality valves would be $14,420.00,
with payment coming from funds included under the Buccaneer Sewer
Utility Fund Capital Account for the project.
There being no further discussion, the motion carried unanimously.
H. Authorize the Mayor to execute the Conceptual Approval
Agreement with Florida Communities Trust Grant for the
acquisition of the Dutton Island Intracoastal Waterway Park
Expansion (City Manager)
Motion: Authorize the Mayor to execute the Conceptual BEAVER X
Approval Agreement with Florida Communities Trust Grant for BORNO x x
the acquisition of the Dutton Island Intracoastal Waterway Park
W
TCHELSON X X
WATERS X
Expansion. MESERVE
Mayor Meserve pointed out that as part of the joint grant application
agreement,the city had agreed to manage the property and provide on-going
maintenance even though the property is not located within the city limits.
Minutes - Page 12 M S
December 14, 1999 0 E
T C
I O Y
Following brief discussion, the motion carried unanimously. o N E N
COMMISSIONERS N D S 0
I.Authorize Suzanne Shaughnessy to attend the Florida Shore
and Beach Preservation Association workshops as a delegate
representing the City of Atlantic Beach (Comm. Mitchelson)
Motion: Authorize Suzanne Shaughnessy to attend the Florida BORNO X
Shore and Beach Preservation Association workshops as a MITCHELSON X
delegate representing the City of Atlantic Beach.
Commissioner Mitchelson explained the request in detail. His memo dated
December 9, 1999, explaining the request is attached and made part of this
official record as Attachment D.
Mayor Meserve felt it would be best for a current Commissioner to
represent the city.
It was pointed out that a series of five workshops would probably be
conducted and former Mayor Shaughnessy had already missed the first
session.
BEAVER X
Motion: Defer action on Item 8-I to the January 10, 2000 BORNO X X
410 Commission Meeting to obtain more information concerning
MITCHELSON X X
WATERS X
the workshops. MESERVE X
There being no further discussion, the motion carried unanimously.
J. Approve the Public Works union contract for the period
October 1, 1999 through September 30, 2000 (City Manager)
BEAVER X
BORNO X X
Motion: Approve the Public Works Union Contract for the MITCHELSON X
period October 1, 1999 through September 30, 2000. WATERS X X
MESERVE X
There was no discussion and the motion carried unanimously.
9. City Manager Reports:
Reported on the results of recent smoke tests of sewer lines in the
core city area.
Reported on a recent meeting with representatives of the U.S.Postal
Service concerning a customer entrance to the Post Office to be
located on Plaza Street.
BEAVER X X
BOX
Motion: Authorize City Manager Hanson to continue MITCHELSON
O X
x
negotiations for a customer entrance to the Post Office to be WATERS X
located on Plaza Street. MESERVE X
Minutes - Page 13 M S
December 14, 1999 0 E
T C
I O Y
Commented that there were a few changes he would propose and he ONE N
would provide a full report to the Commission in January.COMMISSIONERS N D S 0
10. Reports and/or requests from City Commissioners and City
Attorney
Commissioner Beaver
Requested that discussion of the Adele Grage Community Center be
placed on the next agenda for discussion. Commissioner Beaver
indicated his displeasure concerning the condition of the interior of
the building.
Commissioner Borno
Requested a staff report concerning what it would take to remove
the hump in the road on West Plaza at the intersection with
Mayport Road.
Requested a report of damages caused by Media One's installation
of fiber optic lines throughout the city.
Mayor Meserve
Stated that Johnston Island was for sale for $1.6 million and asked
for a sense of the Commission if the city should pursue purchasing
the property as a joint venture with the City of Jacksonville and the
Florida Department of Transportation. Some interest was expressed
and the Mayor stated he would continue to gather information.
Commissioner Waters
Requested that Glenn Mitchell, landscape architect for the Town
Center Project, be allowed to address the Commission at the next
meeting concerning proposed landscaping of Ocean Boulevard
between Ahern and First Streets.
A brief video indicating siltation of the drainage ditch running from
Plaza Street through the Selva Lagoon to Fleet Landing was shown.
There being no further discussion or business to come before the
Commission, the Mayor declared the meetin: adjourned at 11:20 p.m.
fA
V1 serve
Ma, r 'res sing Officer
ATTEST:
S Maureen King
Certified Municipal
i ATTACHMENT A
DECEMBER 14, 1999 COMMISSION MEETIN7-
MEMORANDUM
TO: Jim Hanson, City Manager
FROM: George Worley, Community Development Director 6-60
DATE: December 9, 1999
RE: Synopsis of December 7t' meeting with J.T.A.
The following is a synopsis of the discussions with J.T.A. Regarding the
Mayport Flyover and the Wonderwood Connector.
The first item discussed was the landscaped berm at Atlantic Boulevard. We
asked if the berm provided an effective sound barrier and wether a densely planted tree
buffer would be as effective. JTA's Steve Arrington explained that the berm did, in fact,
provide a marginally better sound barrier than a tree buffer. He indicated that the
difference was only a few decibels and that the average human would not be able to
detect the difference. We asked about the closing of West First Street and if the berm
and landscaping could be extended northward past the front of the trailer home park to
improve their buffering. JTA indicated that the westbound entrance into West First was
not vital to their design and that they already have a cul-de-sac design for that location.
The issue of the condemnation of part of the trailer park was discussed because JTA
did not feel that they could condemn property for the extension of the landscaping only.
However it was concluded that they will contact the property owner and determine if the
property owner is willing to sell. If so, JTA will revise the berm and/or the landscaping
to extend northward.
The use of, and eventual disposition of, the triangular parcel northwest of the
berm was addressed by JTA. The parcel will be used as a staging are for material and
equipment during the construction phases. Afterward, JTA indicated that it was their
preference to see FDOT transfer that parcel to the City of Atlantic Beach. The final
determination will be with FDOT and an lease may be possible if direct transfer is not.
The next issue discussed was the retention pond between West Fourth Street
and West Fifth Street. We asked if the pond would be water-filled or dry and wether
the dimensions could be modified to allow a park-like use of the property around the
pond. JTA advised us that the pond will be wet year round and that the total volume of
the pond could not be reduced because of the area of the project which it serves. They
will work with us in changing the contours of the pond to provide a more pleasing
appearance and they suggested that the City could incorporate parts of its street rights-
of-ways to create a jogging path, playground and parking spaces around the pond.
JTA agreed to install an irrigation system for this site to help with maintenance. We
agreed to review our utility plans and to obtain input from a recreation design specialist
to coordinate the use of this property for both the retention pond and a recreation use.
Regarding Pond "C" on Begonia Street, we asked if it was necessary to have a
separate pond rather than expanding our existing Jasmine Street pond. JTA explained
that they need a large volume of capacity in this pond and had to design it to maintain a
higher water level than the Jasmine Street pond. They agreed that if we can review our
drainage plans and determine that an equivalent water level will not cause a backup
into our system, they will discuss a re-design incorporating both ponds together. They
did not object to incorporation of either the combined pond nor their Pond "C" into the
trail system linked to Tideview Park.
We discussed the probable impacts of additional truck traffic on the residential
streets in Section "H" caused by the Flyover Ramp preventing north bound traffic from
exiting directly onto Mayport Road. They agreed that some additional impact would
occur and that they were open to further discussion of the subject of re-paving one of
these streets. They will provide us with their traffic impact study information so that we
may see where they expect the changes to occur.
In general, related to the Flyover project, the hours of construction were
discussed as was the time frame for working out solutions for the above issues. JTA
has not yet determined the hours of work on the project. There will likely be varying
hours for each phase of the project. JTA explained that they would avoid working at
night where possible, but that for part of the bridge construction will require continuous
S work to complete safely. In regard to their time frame, they indicated that these issues
need to be resolved and the plans modified, where needed, within approximately 90
days.
The last two subjects of discussion related to the Wonderwood Connector and
its effect on Regulus Drive and the possibility of including tide gates on the new box
culverts proposed to cross Wonderwood Road at our Wastewater Plant. We asked
JTA if they would consider abandoning all or most of Regulus Drive to the City of
Atlantic Beach instead of creating a cul-de-sac to separate it from Wonderwood Road.
They agreed to this concept and will pursue this through the City of Jacksonville. We
agreed to look at the possibility of raising Regulus Drive at the Waste Water plant to
see if that would eliminate the need for the tide gate at the Wonderwood Project. The
Tide gate issue will also be investigated through the St. Johns River Water
Management District, the permitting agency, to see if such a concept can be
implemented with only a minor modification of their existing permits.
It was agreed that a follow-up meeting to discuss progress should be held, but
was not scheduled at this time.
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ATTACHMENT B - DECEMBER 14, 1999
December 10, 1999
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hanson
City Manager
SUBJECT: Follow-up items from Commission meetings
The following are responses to questions and requests for additional information that
were made at recent City Commission meetings:
Speeding on Seminole Road; A complaint was made at the 11/8/99 meeting of the
Mayor and Commission about speeding on the north end of Seminole Road. The Police
Department placed a traffic analyzer in the 2,000 block of Seminole Road beginning on
November 16 which remained for almost a week. Over 22,000 vehicles crossed that
device and five percent of the vehicles exceeded the speed limit by over 10 miles per
hour. As a result of this fording, special traffic enforcement will be focused on the north
end of Seminole Road for the next few months.
Metal cover in street at David/Pine Streets; This plate was put in the street by the
City utility crews to temporarily cover the meter box connected to the well in Howell
Park. The City is installing a meter on the well and the meter box cover was being fitted
for a touch read metering device. While the cover was in the shop for modifications, the
metal plate was used.
Spanish landgrant name for Dutton Island; The original Spanish land grant for a large
portion of northeast Florida including most of Atlantic Beach and Dutton Island was in
the name of"B de Castro y Ferrer." City staff has requested citizen input for the name of
Dutton Island through the Tideviews News Letter. Once names have been submitted,
these will be presented to the Recreation Committee and the City Commission, and the
Castro y Ferrer name will be included.
Follow-up items from Commission meetings
December 10, 1999
Page 2
Monthly reports from the Fire Department; Monthly reports from the Jacksonville
Fire Department for responses in the Atlantic Beach district will begin next month.
Dagley Junkyard questions; Three questions were asked. The first was about a
proposed swap of property between the City and the junkyard owner. The proposed
exchange described in the chronology of events from Maureen King did not take place.
The second question was whether or not junk had been removed from blocks 110, 139,
and 143. City Code Enforcement Personnel recently issued citations for the removal of
several items from city right-of-way. Additional survey work will be needed to determine
if additional citations will be issued. Third, a question was asked about the continuing
use of the property if ownership changed hands; could the junkyard continue if it were
sold? Alan Jensen has answered this question referencing Section 24-113 in the Code
that the property could legally remain a junkyard if it was continuously used even if the
title were to be transferred between owners. Only if the property ceases to be used as a
junkyard would its status as a special use exemption be terminated.
Roof at overlook at Tide Views Preserve; A piece was found to be missing from the
roof cap on the overlook structure at Tide Views Park. The contractor has been notified
to get it replaced as soon as possible.
Use of bond funds for "tailwater" improvements for storm drainage A question was
recently raised at a meeting of the Mayor and Commission about whether the bond
covenants allowed for expenditure of bond funds for stormwater improvements outside of
the Core City area. The "Project" as described in the Official Statement of the bond issue
lists the work as "implementation of the Stormwater Master Plan." The Plan referred to
a 1995 report which states that the Project will address the drainage in downstream areas.
Although not specifically addressing the downstream drainage problem as "tailwater" the
Plan does mention the elimination of flow restrictions to the Selva Lagoon.
Consequently, the "Project" authorized by the bond document did intend to address work
of this type and therefore spending bond funds for tailwater improvements related to the
Core City area is authorized.
The estimate of the cost of the project exceeds available bond funds. Therefore, it is
likely that funds for addressing the tailwater portion of the project may in fact not come
from bond funds but from operating reserves of the utility which have been pledged to
this project by the Mayor and Commission in the 1999-00 budget.
Follow-up items from Commission meetings
December 10, 1999
Page 3
Weaving art-work from First Night; After last year's First Night event, the Committee
presented the yearly weaving to the Parks and Recreation Department. It is currently on
display at the Adel Grage Center. It was not placed in the City Commission Chambers as
was the first weaving because the materials for the second were anticipated to deteriorate
quickly.
Pending park construction projects;
Three parks are in various stages of construction/upgrade as follows:
Bull Park - specifications were revised and the project was put out to bid
again. Bids were opened on Wednesday, December 1, and will be
presented to the Mayor and Commission at the regular meeting of
December 14.
Pine (Dutton) Island - the City Commission approved the Master Plan and
authorized David Thompson to negotiate a contract with Landers-Adkins
for construction documents. Negotiations have been ongoing but are not
complete. Callaway Construction Company has been contracted to replace
the culvert. Work is underway and should be completed by the end of this
calendar year.
Tide Views Preserve - completion of the final portions of this park should
be accomplished by the time of the Commission meeting of December 14.
The park has already been opened for public use.
ATTACHMENT C
DECEMBER 14, 1999 COMMISSION MEETIN=
12
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY STAFF REPORT
AGENDA ITEM: Proposal for Professional Engineering Services from
Aikenhead& Odom, Inc., Consulting Engineers, for Selva
Lagoon Master Stormwater System, Core City Drainage
System, and Core City Water Distribution System
DATE: December 8, 1999
SUBMITTED BY: Jim Hanson, City Manager
BACKGROUND: The City of Atlantic Beach contracted with Aikenhead&
Odom, Inc. (A&O) on 8/23/99 to perform the Project
Approach Phase for the Core City Stormwater/Water Line
Project. A&O presented their report on this Approach Phase
to the City on 11/3/99 and a Public Hearing was held on
November 17.
A&O submitted a proposal for continuing work to further
evaluate and design the various items outlined in their Project
Approach Phase Report. After subsequent discussions with
City Staff A&O has resubmitted the proposal with several
modifications. The current proposal breaks the engineering
work required to bring the Project to a point ready to bid into
two separate parts. The first (Part A) is a Preliminary
Engineering Design Report which will include the detailed
hydrologic modeling of stormwater flows in the Selva Lagoon
drainage system (including the Core City area), preparation of
itemized estimates of construction costs on a street-by-street
basis, preparation and evaluation of alternatives for public
consideration, and several meetings with the Mayor and
Commission, the Stormwater Review Committee, and other
groups to facilitate the City in reaching a decision of which
specific solutions will be designed and built.
The final design, development, and permitting work is
included in Part B. Essentially, this work would start with the
City's decisions from Part A, and prepare detailed design
drawings so that the Project will be ready for bids.
Additionally, all of the necessary permits for the Project will
be obtained in Part B. Note that the engineering cost
estimates for Part B are based upon the preliminary list of
projects as determined in the Project Approach Phase Report
and have a range of estimated construction cost from $6
million to $11 million dollars. It is very possible that the
items chosen for construction by the City at the end of Part A
may significantly vary from the list of projects in the
Approach Phase Report. Consequently, the Engineering
Proposal for Part B may be amended prior to execution by
the City. The advantage of breaking this engineering project
into two parts is that the City will make a decision of what is
to be built prior to signing an agreement for engineering
services for detail design. A large variance of construction
cost estimates ($6 to $11 million dollars) should be reduced
dramatically when this decision is made, thus allowing a
better evaluation of engineering costs in relation to the total
project scope.
BUDGET:Funding for this engineering work is from the Utility Revenue
Bond Fund which has a remaining balance of$5,750,481.
RECOMMENDATION: That the Mayor and Commission authorize execution of Part
A; Preliminary Engineering Design Report with Aikenhead&
Odom, Inc., Consulting Engineers, in an amount of
273,532.34 and that additional services for sub-consultants
as described in attachments from Ghiotto & Associates, Inc.
dated 11/12/99 and Ellis and Associates, Inc. dated 11/11/99
be approved in an amount not to exceed $72,292.00.
ATTACHMENTS: 1) Aikenhead & Odom Proposal dated 12/7/99.
2) Memo on comparison of engineering costs for other
similar projects in Atlantic Beach and Jacksonville Beach
from Bob Kosoy dated November 29, 1999.
4 .AIKENIiEAD 5730 Bowden Road, Suite 200
0 ODOM inc.
Jacksonville, Florida 32216
1110 Phone 904/636-5432
CONSULTING ENGINEERS FAX 904/636-5433
December 7, 1999
FOR HAND DELIVERY DECEMBER 8, 1999,AM
Mr. Jim Hanson, City Manager
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Re: City of Atlantic Beach Capital Improvements Project (Selva Lagoon Master
Stormwater System, Select Core-City Street and Drainage System, and Select
Core-City Water Distribution Systems)
Professional Engineering Services, Final Design Phase
Scope and Fee Proposal Modifications/Updates
Dear Mr. Hanson:
Attached is a revised Scope of Work with minor modifications and a bar-chart time graph indicating
our currently-anticipated time requirements for Part A, all as requested by Bob Kosoy today. Also
as requested, we attach a complete copy of the remaining (unchanged) documentation. This is being
hand-delivered early AM of Wednesday, December 8, also as requested.
Note we have modified Items 1, 2, and 3 of Part A to more clearly reflect these services being
provided directly by the City under separate agreement as discussed. We have also clearly indicated
our scope will include all coordination with these sub-consultants to maximize the efficiency of
their effort on behalf of the City.
Also note we have modified the meetings in Part B to reflect our discussion regarding proceeding
with final design in a direct manner following agreement of all parties within Part A.
If you have any questions regarding any of the above or attached, please call me at your earliest
convenience. We are looking forward to solving problems!
Sincerely
A/
i 14
Neil Aikenhead, P.
1 .,
President
Encl. (Revised Scope of Services)
c:Bob Kosoy w/Encl
F:\PROJECTSWtl-Bch-StmwtFee-Proposal\Final-Des\SubmtI-Ltr-2.aik.wpd
CITY OF ATLANTIC BEACH
CAPITAL IMPROVEMENTS PROJECT
SCOPE OF WORK
for
PRELIMINARY ENGINEERING DESIGN REPORT - PART A
FINAL DESIGN DEVELOPMENT and PERMITTING - PART B
Aikenhead & Odom
December 7, 1999
Aikenhead & Odom (A&O) will provide Engineering Design Services (Design) to the City of
Atlantic Beach (City) for a Capital Improvements Project (Project) involving Final Design of
modifications to the existing City-wide master stormwater system, select Core-City street and
drainage systems, and select Core-City water distribution systems, all as detailed herein. Sanitary
sewer system modifications/design will be accomplished by City forces independent of A&O effort,
with the exception of sanitary sewer on 11``'and 12`h Streets, which will be included.
The Project Approach Phase of this effort has been satisfactorily completed. The following scope
details the effort to be accomplished under the two parts.
Part A-Preliminary Design Report
Part B—Final Design Development.
PART A- PRELIMINARY DESIGN REPORT
1. Additional Elevation Data: A&O has coordinated with Ghiotto &Associates surveyors to
obtain necessary additional topographic and channel-bottom information in critical areas of
the existing Core City,Howell Park,and Selva Lagoon(around bridge within Selva Marina
CC and in narrow areas of canal for cross-section evaluation)to complete the topographical
information gathered in prior engineering and analysis efforts, including our Project
Approach Phase data. This additional information will not duplicate any information already
available. In addition, survey of new routes and sites will be required for the anticipated
stormwater pumping stations and force mains. Preliminary information regarding these fees
has been provided under separate cover,but the City will handle these services directly under
a separate agreement. All necessary effort will be carefully coordinated by A&O with the
surveyor under this scope to obtain maximum efficiency of this effort. All elevations will
Atlantic Beach Final Design Scope of Services
Page 1 of 6
be "benched" to the same datum as the existing records. If unforseen survey support is
required during final design effort,these will also be directed to the City with no engineering
overview costs associated.
2.Additional Geotechnical Data: A&O has coordinated with a Ellis&Associates geotechnical
services for assessment of the affected Core City streets to determine suitability of
resurfacing or reconstruction, as well as structural and route geotechnical investigations
services which will be required for the proposed design. This additional information will not
duplicate any information already available. Preliminary information regarding these fees
has been provided under separate cover,but the City will handle these services directly under
a separate agreement. All necessary effort will be carefully coordinated by A&O with the
geotechnical firm under this scope to obtain maximum efficiency of this effort. If unforseen
geotechnical support is required during final design effort,these will be directed to the City
with no engineering overview costs associated.
3.Environmental and Legal Efforts: Environmental and legal consultation is currently
anticipated to be needed throughout the Final Design process in varying degrees for wetland
delineation and environmental mitigation consultation. Preliminary information regarding
these fees has been provided under separate cover, but the City will handle these services
directly under a separate agreement. All necessary effort will be carefully coordinated by
A&O with the environmental firm under this scope to obtain maximum efficiency of this
effort. If unforseen environmental support is required during final design effort,these fees
will be directed to the City with no engineering overview costs associated. Phase One(and
possible Phase Two) Environmental Audits, and any possible legal consultation regarding
purchase of property or determination of "Waters of the State" issues relating to the
environmental status of the Selva Lagoon will also be handled independently by the City on
an"as-needed"basis.
4.Hydraulic/Hydrologic Modeling: A&O will develop a detailed hydrologic model for the
entire Selva Lagoon system using SWMM Vers 4.4. A&O will include all data, elevations,
and flooding information obtained from prior engineering and analysis efforts, from our
Project Approach Phase data,and from this Scope of Services. The new SWMM model will
accommodate for stormwater storage capacity resulting from in-street and in-yard flooding
known to occur. A&O will calibrate the model using elevation data obtained during the
Project Approach Phase and historic records. The final model will provide definitive data
regarding high water elevations within the Selva Lagoon system,ultimately including Core
City streets, following input of proposed street improvements when determined.
5.Final Concept Plan: A&O will run multiple alternative scenarios for pumps, tide-control,
sizes of major stormwater systems,and corresponding stage-storage alternatives on the new
SWMM model and develop a preliminary version Final Concept Plan. This plan,developed
initially for both a Phase One Construction and Phase Two Construction concept, will
include alternatives for primary gravity piped systems as well as for pump and force main
locations/sizes/capacities. Anticipated work within most Core City streets will be developed
Atlantic Beach Final Design Scope of Services
Page 2 of 6
conceptually,based primarily on information from our Project Approach Phase. This work
will include the following:
a.Preliminary alternative scenarios for the Core City streets and drainage will be
provided, based on all information available at this time. All alternative scenarios
will be run on the new model,and associated preliminary cost/benefit estimates will
be developed for each alternative.
b.A&O will develop plans sufficient for development of the various scenarios that will
serve as the basis to develop realistic cost estimates.
c.An updated preliminary cost estimate for both proposed construction phases will be
developed at this time.
d.The possibility of a single construction phase, depending on budget constraints and
the cost/benefit alternatives, will be reviewed in detail at this time.
e.A&O will meet with the SRC and the City Commission, at times to be mutually
agreed upon,to review the Final Concept Plan. A&O will provide a presentation and
verbal report to outline modifications to the Preliminary Concept Plan, present
alternative analyses and cost/benefit information, and discuss the current cost
estimate and its level of accuracy.
f.A&O will solicit agreement on a final set of alternatives, incorporate modifications
to the Final Concept Plan as agreed upon, and obtain concurrence of the City
Commission for a final version of the Final Concept Plan.
g.Following City concurrence with the Final Concept Plan, A&O and City Public
Works personnel will meet with SJRWMD technical staff to present the Final
Concept Plan and discuss mitigation requirements,wetland restoration methodology
proposed, and any other concept issues which may be associated with the Final
Design effort for ultimate permitting with that agency. A&O will also coordinate
with both SJRWMD and EPA regarding existing grant applications pending with
those agencies,and will also investigate possible additional grant availability for the
proposed Final Concept Plan.
h.A&O will complete the Preliminary Engineering Report after acceptance of the final
concept plan from the City. This report shall be the basis for the Final Design
Development Process to commence. All data developed to date will be available in
both hard and digital base for the City at this time. If elected by the City,A&O will
negotiate fees for Part B(if not elected at the inception of Part A). The City may also
elect to solicit Request for Proposals (RFP's) if desired or in the event the City and
A&O cannot reach a negotiated agreement for services for Part B.
Atlantic Beach Final Design Scope of Services
Page 3 of 6
1111
PART B—FINAL DESIGN DEVELOPMENT.
6.Final Construction Design: A&O will incorporate all comments of the SJRWMD and EPA
from above into the Final Concept Plan. Assuming no major cost or permit issues arise from
meetings with these agencies,A&O will commence effort on the Final Construction Design
for the entire project, based on the Final Concept Plan. This effort will include the
following:
a.A&O will present 30%, 75%, and Final Design Drawings for review by City Public
Works. This Final Design effort may be divided into two parts, Phase One
Construction and Phase Two Construction designs, and if a two-part construction
plan is required, design on both parts will be accomplished simultaneously.
b.A&O will hold combined meetings with the SRC members and the City Commission
members at 6 PM prior to the next scheduled Commission meeting following each
design submittal(30%,75%,and Final Design stages)to review status of the design
progress. A&O will provide a brief verbal report to describe any modifications to the
prior submittal and to update the cost estimate.
c.A&O will design resurfacing,reconstruction,street drainage inlets/piping,and other
modifications if/as necessary to Core City streets to better handle during-storm flows
and improve existing deficiencies in the travel-ways. Street-by-street, independent
design solutions for each of the existing Core City streets/systems will be performed
based on all survey, geotechnical, and related concept and design information
available at this time. While pipe systems for these improvements will be designed
with during-storm flow conditions in mind, A&O will maximize in-street and
roadside flow wherever possible to minimize pipe sizes. In-street and in-yard
flooding during mean annual or greater return storm events is still anticipated, and
will be included in the A&O hydrologic/hydraulic modeling. Avoidance of all house
structure flooding, as well as rapid dry-out following all rainfall events, will be a
priority of the A&O design effort. A&O will also work with the City's arborist,Mr.
Early Piety, during this design effort to minimize impacts to existing trees and
landscaping. A consistent section and a maintainable final product for the Core City
street improvements will be a criteria for the A&O design effort throughout.
d.A&O will include design of a maximum of 14 baffle structures within the Core City
piping improvements, including 2 "CDS"units, in accordance with the EPA Grant
requirements.
e.A&O will design those areas of the Core City streets and lots needing extension of
small-diameter stormwater pipe, as determined from the Final Concept Plan, to
accept future residents private yard drains. This effort is intended to relieve back and
front yard trapped-water conditions only. Pipes will be sized to handle minor yard
drains for more rapid dry-out following rains, not for acceptance of street or yard
Atlantic Beach Final Design Scope of Services
Page 4 of 6
during-storm flows. Those streets with existing under-capacity water mains
scheduled for replacement will be included in this design effort,and we will design
to minimize excavations wherever possible/practicable. We will also design
reconstruction of the sanitary sewer on 11th and 12th Streets as discussed with Public
Works.
f.A&O will design pipe system re-routing of all or partial storm flows currently
discharging to existing ocean/beach outfall systems at Atlantic Boulevard, 8`h Street,
and 10t Street to the Howell Park and/or Selva Lagoon systems. All issues from the
Final Concept Plan will be included in this design, including whether actual
connection of the existing ocean outfall systems to the proposed new system will
need to be delayed until Phase Two Construction to avoid water elevation impacts
to the Selva Lagoon system.
g.A&O will design a piped system to re-route all or part of stormwater flow from
existing Core City streets direct to Selva Lagoon,bypassing the Howell Park system.
Improvements to the existing open system through Howell Park will be designed,
including coordination efforts with the City's arborist,Mr. Early Piety,to minimize
impacts to these areas.
h.Primary piped drainage systems determined to be upgraded in the Final Concept Plan
will be designed, including regrading of the Seminole Road ditch between 16t and
S Saturiba Drive per the ET&M design. Alternatives to which systems are upgraded,
or to what extent,or whether they will be designed as part of Phase One Construction
or Phase Two Construction, will all be in accordance with the Final Concept Plan.
A&O will design a"low-flow" stormwater pump system in the general location of
the City WTP#2, and a tidal flap gate of some type, currently anticipated to be
located in a southerly extension of the middle (lower) box culvert at the west
entrance to Fleet Landing, all in accordance with the Final Design Concept.
Pumpage from this system will be designed to mitigate less-than-mean-annual storm
event peak flow impacts to the Selva Lagoon system resulting from proposed Phase
One Construction improvements to the drainage systems in the Core City. Pumpage
will be split into two discharge locations and pump rates. Approximately 5 CFS will
discharge to the existing Sherman Creek headwaters and wetlands for restoration of
a"base-flow"condition to this area with resultant restoration improvements to these
existing wetlands. This pumpage will be low-flow, and will shut off somewhat
below the mean annual storm water levels to avoid increasing downstream systems.
Approximately 10 CFS will discharge to the Sherman Canal downstream(north) of
the proposed tidal flap gate. This pumpage will be shut off near to mean annual
storm water levels to avoid impacts to the Sherman Canal downstream systems. This
will all be part of Phase One Construction.
Atlantic Beach Final Design Scope of Services
Page 5 of 6
j.A&O will design a"high-flow" stormwater pump system in the general location of
the Selva Marina Country Club clubhouse, with large-diameter force main(s)
discharging to the Intracoastal Waterway through the golf course and via Church
Road. Pumpage from this system will be designed to mitigate
larger-than-mean-annual storm event peak flow impacts to the Selva Lagoon system
currently existing throughout the system. This effort will be part of the Phase Two
Construction improvements to the drainage systems.
k. A&O will develop a preliminary engineers estimate of anticipated costs for the
proposed Phase One Construction improvements and for the proposed Phase Two
Construction improvements as determined from the above design process.
7.Permits: Following review and City approval of the 75%Design submittal,A&O will make
a design permit submittal to SJRWMD(stormwater and dredge&fill),COE(dredge&fill),
Duval County Health Dept/FDEP (water main improvements), and the Jacksonville
Regulatory and Environmental Services Division(sanitary sewer)for those agencies review
and subsequent approval of the proposed designs. A&O will coordinate with those agencies
and obtain approvals from each for the proposed designs. The Final Design submittal to the
City will incorporate all agency permit requirements.
F:\PROJECTS\Atl-Bch-Strnwtr\Fee-Proposal\Fincl-Des\Final-Scope.aik.wpd
Atlantic Beach Final Design Scope of Services
Page 6 of 6
December January February1 March Aril May 1 Ju J
0 Task Name Start Finish 49 1 50 1 51 1 52 1 1 2 1 3 1 4 1 5 1 6 7 8 1 9 110 1 11 12 1134 14 1 15 1 16 17 18 19 20 1 21 1 22 23 124 264 27 28
PART A-Preliminary Engineering Report Jan 3 Jun 30
Ell Notice to Proceed From City Jan 3 Jan 3 1/3
Data Collection Jan 3 Jan 28
Survey Data Collection Jan 3 Jan 28
Geotechnical Data Collection Jan 3 Jan 28
i MI
Hydraulic Modeling Jan 17 May 5TII1
Preliminary Model Development Jan 17 Mar 24
Model Calibration Mar 27 Apr 21
Final Model Development Apr 24 May 5
Preliminary Engineering Report Mar 27 Jun 30
Preliminary Alternatives Development Mar 27 May 5
Preliminary Cost Estimate Preparation May 8 May 12 17"
Final Concept Plan Development May 15 Jun 9
Preliminary Engineering Report Development Jun 12 Jun 30 iii ::::1-
Meetings Jan 14 Jun 30
Stormwater(SRC)Meetings Jan 14 Jun 9
SRC Meeting 1 Jan 14 Jan 14 1/14
SRC Meeting 2 May 12 May 12 5/12
SRC Meeting 3 Jun 9 Jun 9 6/9
City Commission Meetings Jan 14 Jun 9
Preliminary Commission Presentation Jan 14 Jan 14 1/14
Interim Commission Workshop May 12 May 12 5/12
Final Commission Presentation Jun 9 Jun 9 619
Public Hearings Jun 30 Jun 30 6/30
Final Public Hearing Jun 30 Jun 30 6130
Part B-Final Design Development Jul 3 Jul 14
Task Milestone Rolled Up Split External Tasks l
Project:12-6-99 Part A Schedule Split Summary Rolled Up Milestone O Project Summary
Date:Dec 7
Progress INIMIIMM Rolled Up Task ]; ;;;;M;;; ;1 Rolled Up Progress MIIII
Page 1
CONTRACT FEE SUMMARY
CITY OF ATLANTIC BEACH, FLORIDA
P
1. Project 12. Proposal Number
Atlantic Beach Stormwater- Part A Preliminary Design Report
3. Name of Consultant 4. Date of Proposal
Aikenhead& Odom, Inc. 06-Dec-99
Ti € ` PART`
5. Direct Labor Hourly Estimated Estimated
Rate Hours Cost TOTAL
Principal In Charge 60.10 68 $ 4,086.80
Chief Engineer 60.10 519 $ 31,191.90
Senior Engineer 32.09 622 $ 19,959.98
Engineer 19.55 864 $ 16,891.20
CADD Designer 13.98 1382 $ 19,320.36
TOTAL DIRECT LABOR 26.47 3455 91,450.24
6. Overhead (Combined Fringe Benefit & Administrative)
Overhead Rate 162 % x Total Direct Labor $ 148,149.00
7. SUBTOTAL: Labor + Overhead (Items 5 & 6) 239,599.24-
8. PROFIT:Labor Related Costs (Item 7 x 13% $ 31,148.00
PART III - OTHER COSTS
9. Miscellaneous Direct Costs
Transportation 120.00
Original Reproducibles 1,129.50
Reproduction 1,405.60
Shipping 130.00
Other 0.00
MISCELLANEOUS DIRECT COSTS SUB-TOTAL 2,785.10
10. SUBCONTRACTS (Lump Sum)
SUB-CONTRACT SUB-TOTAL 0.00
1 STQTAIa .UlSCTIS'. ;11 i.i ' (t i..5......:..8,......d.........)...........,.........,..z..
11. SUBCONSULTANTS (Reimbursable Costs -Limiting Amount)
SUB-TOTAL REIMBURSABLES
PART IV - SUMMARY
TOTAL AMOUNT OF CONTRACT (Lump Sum Plus Reimbursables) 273,532.34
MANHOUR SUMMARY
CONSULTANT: AIKENHEAD&ODOM,INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.:FROM:
Prepared:November 1999 TO:
PrincipalInl
Chief Senior CADD Total
ACTIVITY Charge Engineer Engineer Engineer Designer Manhours
2% 15% 18%25%40%
1.0 ADDITIONAL ELEVATION DATA COLLECTION
Coordination With Surveyor 0 4 4 6 10 24
2.0 ADDITIONAL GEOTECHNICAL DATA COLLECTION
Coordination With Geotech 0 4 4 6 10 24
3.0 ENVIRONMENTAL and LEGAL EFFORTS
Coordination on Environmental Issues 5 36 43 60 96 240
4.0 HYDRAULIC/HYDROLOGIC MODELING
Input of Final Data 3 24 29 40 64 160
Development of Hydrologic Model 10 75 90 125 200 500
5.0 FINAL CONCEPT PLAN
Development of Final Concept Plan 3 24 29 40 64 160
Workshop and Coordination Meetings with SRC (3 mee 2 18 22 30 48 120
Presentations& Meetings with City Commission (3 mee 2 16 20 27 43 108
Final Town Meetings (1 meeting) 2 13 15 21 33 84
Coordination with SJRWMD and EPA 1 6 7 10 16 40
Drainage Design 5 36 43 60 96 240
Hydraulic Design 3 24 29 40 64 160
Preliminary Cost Estimates 1 10 12 16 26 65
6.0 FINAL PLANS PREPARATION (Preliminary Plans Only)
Preliminary Drainage Plans Preparation 4 27 32 45 72 180
Preliminary Pump Station/Force Main Plans Preparatic 6 46 55 77 123 307
Preliminary Roadway Plans Preparation 19 142 171 237 379 948
7.0 PERMITTING
Permit Preparation/Submittal/Coordination 2 14 17 24 38 95
TOTAL MANHOURS 68 519 622 I 864 1382 3455
MISCELLANEOUS DIRECT COST
CONSULTANT: AIKENHEAD&ODOM,INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.:FROM:
Prepared:November 1999 TO:
ITEM DESCRIPTION ITEM COMMENTS
TOTAL
Drafting Medium: (Mylar Original Reproducibles)
251 Sheets @ 4.50 Per Sheet= 1,129.50
Reproduction(Blue Line& Sepias)
Plots 11"x17" 8 1/2"x 11"
Phase I (30%) #of Sets: 5 251 1255 500
Phase I1 (60%) #of Sets : 251 0 Sheets
Phase III (90%) #of Sets : 251 0 Sheets
Phase IV (100%) #of Sets: 251 0 Sheets
Bidding of Sets : 251 0 Sheets
Total Sheets 1,255 1,255 0
Cost: Plots 1,255 Sheets @ $ 1.00 =1,255.00
I1"x17" 1,255 Sheets@ $ 0.12 = 150.60
8 1/2"x 11" 0 Sheets @ $ 0.05 = 0.00 $1,405.60
Travel From: [Consultant Office Location]
To Project: Trips
Transport.10 x 30 miles x $0.30 per mile*
To City Hall: Trips
Transport. 4 x 20 miles x $0.30 per mile*
To Other Agency: Trips
Transport. 1 x 20 miles x $0.30 per mile* 120.00
Other(Specify)
Shipping 130.00
TOTAL COST 2,785.10
PERMITTING A 1VIRONMENTAL
CONSULTANT: AIKENHEAD&ODOM,INC.NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
Prepared:November, 1999 TO:
ITEM SCALE UNIT NO.OF NO. OF M-H PER TOTAL
UNITS SHEETS UNIT MANHOURS COMMENTS
Permit Prep.and Coordination
SJRWMD- MSSW Permit Project 1 0 16.00 16.00 Preliminary Negotiations
SJRWMD- Dredge/Fill Permit Project 1 0 16.00 16.00 Preliminary Negotiations
Fla. Dept.of Environ. Protection I Project 0 0 0.00 0.00
Fla. Dept. of Natural Resources Project 0 0 0.00 0.00
Corps of Engineers Project 1 0 0.00 0.00
Fla. Dept. of Transportation Project 1 0 0.00 0.00
City Clearing Permit Project 1 0 0.00 0.00
NPDES Project 1 4 0.00 0.00
Wetland Staking(Admin.) Project 1 0 24.00 24.00 Preliminary Wetlan Delineations
Mitigation Design(Admin.) Project 1 0 40.00 40.00 Preliminary Design
PERMITTING AND ENVIRONMENTAL TOTALS 8.00 4.00 96.00
411 ROADWAY P•PREPARATION
CONSULTANT: AIKENHEAD&ODOM, INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
Prepared:November, 1999 TO:
ITEM SCALE UNIT NO.OF NO. OF M-H PER TOTAL
UNITS SHEETS UNIT MANHOURS COMMENTS
Key Map, Index&Standards Sheet 1 1 0.00 0.00
Typical Section and Notes Sheet 3 3 0.00 0.00
Summary of Quantities Sheet 1 1 0.00 0.00
Summary of Temp.Erosion Cntrl Sheet 2 2 0.00 0.00
Plan&Profile 1"=40' Sheet 82 82 8.00 656.00 Preliminary Plan
Intersection Details Sheet 1 1 0.00 0.00
Intersection Profiles Sheet 0 0 0.00 0.00
Ditch/Canal Regrading 1"=40' Sheet 4 4 12.00 48.00 Preliminary Plan '
Regrading Details Sheet 1 1 0.00 0.00
Misc. Constr. Details Sheet 3 3 0.00 0.00
Water Details Sheet 5 5 0.00 0.00
Sanitary Sewer Details Sheet 3 3 0.00 0.00
Stormwater Pollution Prevention Sheet 2 2 0.00 0.00
Erosion& Sediment Control Sheet 41 41 4.00 164.00 Preliminary Plan
Maintenance of Traffic Sheet 4 4 0.00 0.00
Cross Sections Section 156 20 0.00 0.00
Quantity Calculations L.S. 1 0 24.00 24.00 Preliminary Plan
Specifications/Bid Manual L.S. 1 0 0.00 0.00
Cost Estimates Each 2 0 16.00 32.00 Preliminary Plan
Pavement Design L.S. 1 0 0.00 0.00
Preconstruction Public Meeting Each I 0 0.00 0.00
Meetings-Site&City Each 3 0 8.00 24.00 Preliminary Plan
ROADWAY PLANS TOTALS 318 173 948.00
PUMP STATIOORCE MAIN PLANS III
CONSULTANT: AIKENHEAD&ODOM, INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
Prepared:November, 1999 TO: f,
ITEM SCALE UNIT NO.OF NO. OF M-H PER TOTAL COMMENT
UNITS SHEETS UNIT MANHOURS
No. I &2 Site Plan Sheet 1 1 8.00 8.00 Preliminary Plan
No. 1 &2 section&Details Sheet 2 2 8.00 16.00 Preliminary Plan
No. 1 &2 stnd. Details(elect) Sheet 2 2 0.00 0.00
No. I &2 misc. site details Sheet 1 1 0.00 0.00
No. I Forcemain Plan&Profile Sheet 2 2 12.00 24.00 Preliminary Plan
No.2 forcemain Plan&Profile 1"=20' Sheet 4 4 12.00 48.00 Preliminary Plan
No 2 site plan Sheet 1 1 8.00 8.00 Preliminary Plan
No. 3 section&details Sheet 2 2 8.00 16.00 Preliminary Plan
No. 3 std. Details(elect) Sheet 2 2 0.00 0.00
No.3 misc. details Sheet 1 1 0.00 0.00
No.3 Suction Lines plan&profile Sheet 1 1 8.00 8.00 Preliminary Plan
No.3 forcemain plan&profile Sheet 15 15 12.00 180.00 Preliminary Plan
PUMP STATION/FORCE MAIN PLANS PREPARATION 34 34 308.00
I I
DRAINAGE PIO PREPARATION
CONSULTANT: AIKENHEAD&ODOM, INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
Prepared:November, 1999 TO:
ITEM SCALE UNIT NO.OF NO. OF M-H PER TOTAL
UNITS SHEETS UNIT MANHOURS COMMENTS
Drainage Map Sheet 1 1 16.00 16.00 Preliminary Plan
Supplementary Drain.Map Sheet 4 4 16.00 64.00 Preliminary Plan
Design-Major X-Drains Each 0 0 0.00 0.00
Drainage Struct.-Rural Sheet 0 0 0.00 0.00
Drainage Struct.-Urban Sheet 100 25 1.00 100.00 Preliminary Plan
Summary of Drainage Structures Sheet 4 4 0.00 0.00
Misc. Drainage Details Sheet 1 1 0.00 0.00
Sherman Canal Plan&Profile Sheet 9 9 0.00 0.00
DRAINAGE TOTALS 119 44 180.00
CONTRACT FEE SUMMARY
CITY OF ATLANTIC BEACH, FLORIDA
1. Project 2. Proposal Number
Atlantic Beach Stormwater Part B
3. Name of Consultant 4. Date of Proposal
Aikenhead & Odom, Inc. 06-Dec-99
5. Direct Labor Hourly Estimated Estimated
Rate Hours Cost TOTAL
Principal In Charge 60.10 120 $ 7,212.00
Chief Engineer 60.10 899 $ 54,029.90
Senior Engineer 32.09 1079 $ 34,625.11
Engineer 19.55 1498 $ 29,285.90
CADD Designer 13.98 2397 $ 33,510.06
TOTAL DIRECT LABOR 26.47 5993 158,662.97
6. Overhead (Combined Fringe Benefit & Administrative)
Overhead Rate 162 % x Total Direct Labor $ 257,034.00
7. SUBTOTAL: Labor + Overhead (Items 5 & 6) 415,696.97
8. PROFIT:Labor Related Costs (Item 7. x 13% $ 54,041.00
PART III - OTHER COSTS
qo 9. Miscellaneous Direct Costs
Transportation 240.00
Original Reproducibles 1,129.50
Reproduction 12,905.00
Shipping 130.00
Other 0.00
MISCELLANEOUS DIRECT COSTS SUB-TOTAL 14,404.50
10. SUBCONTRACTS (Lump Sum)
SUB-CONTRACT SUB-TOTAL 0.00
84 7
11. SUBCONSULTANTS (Reimbursable Costs - Limiting Amount)
SUB-TOTAL REIMBURSABLES
PART IV - SUMMARY
TOTAL AMOUNT OF CONTRACT (Lump Sum Plus Reimbursables) 484,142.47
MANHOUR SUMMARY
CONSULTANT: AIKENHEAD&ODOM,INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
Prepared:December 6, 1999 TO:
Principal In Chief Senior CADD Total
ACTIVITY Charge Engineer Engineer Engineer Designer Manhours
2% 15% 18% 25% 40%
1.0 ADDITIONAL ELEVATION DATA COLLECTION
Coordination With Surveyor
2.0 ADDITIONAL GEOTECHNICAL DATA COLLECTION
Coordination With Geotech
3.0 ENVIRONMENTAL and LEGAL EFFORTS
Coordination on Environmental Issues
4.0 HYDRAULIC/HYDROLOGIC MODELING
Input of Final Data
Development of Hydrologic Model
5.0 FINAL CONCEPT PLAN
Development of Final Concept Plan
Coordination with SRC and City Commission (10 meetings)
Town Meetings (3 meetings)
Coordination with SJRWMD and EPA
Final Drainage Design
Final Hydraulic Design
Preliminary Cost Estimates
6.0 FINAL PLANS PREPARATION
Drainage Plans Preparation 11 80 96 133 213 533
Pump Station/Force Main Plans Preparation 11 86 103 143 229 572
Roadway Plans Preparation 89 668 802 1114 1782 4455
7.0 PERMITTING
Permit Preparation/Submittal/Coordination 9 65 78 108 173 433
TOTAL MANHOURS 120 899 1079 1498 2397 5993
110
MISCELLANEOUS DIRECT COST
CONSULTANT: AIKENHEAD&ODOM, INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.:FROM:
Prepared: December 6, 1999 TO:
ITEM DESCRIPTION ITEM COMMENTS
TOTAL
Drafting Medium: (Mylar Original Reproducibles)
251 Sheets @ 4.50 Per Sheet= 1,129.50
Reproduction (Blue Line&Sepias)
Plots 11"x17" 8 1/2" x 11"
Phase I (30%) #of Sets: 5 251 1255 500
Phase II (60%) #of Sets : 5 251 1255 500 Sheets
Phase III (90%) #of Sets: 5 251 1255 500 Sheets
Phase IV (100%) #of Sets: 5 251 1255 500 Sheets
Bidding of Sets : 20 251 5020 15,000 Sheets
Total Sheets 10,040 17,000 16,500
Cost: Plots 10,040 Sheets @ $ 1.00 = $10,040.00
11"x17" 17,000 Sheets @ $ 0.12 =2,040.00
8 1/2" x 11" 16,500 Sheets @ $ 0.05 = 825.00 $12,905.00
Travel From: [Consultant Office Location]
To Project: Trips
Transport.20 x 30 miles x $0.30 per mile*
To City Hall: Trips
Transport. 8 x 20 miles x $0.30 per mile*
To Other Agency: Trips
Transport. 2 x 20 miles x $0.30 per mile* 240.00
Other(Specify)
Shipping 130.00
TOTAL COST 14,404.50
PUMP STATI•FORCE MAIN PLANS
CONSULTANT: AIKENHEAD&ODOM, INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
Prepared:November, 1999 TO:
ITEM SCALE UNIT NO.OF NO. OF M-H PER TOTAL COMMENT
UNITS SHEETS UNIT MANHOURS
No. 1 &2 Site Plan Sheet 1 1 16.00 16.00
No. 1 &2 section&Details Sheet 2 2 24.00 48.00
No. 1 &2 stud. Details(elect) Sheet 2 2 32.00 64.00
No. 1 &2 misc.site details Sheet 1 1 32.00 32.00
No. 1 Forcemain Plan&Profile Sheet 2 2 12.00 24.00
No.2 forcemain Plan& Profile 1"--20' Sheet 4 4 12.00 48.00
No 2 site plan Sheet I 1 16.00 16.00
No.3 section&details Sheet 2 2 16.00 32.00
No. 3 std. Details(elect) Sheet 2 2 32.00 64.00
No.3 misc.details Sheet 1 1 32.00 32.00
No. 3 Suction Lines plan&profile Sheet 1 1 16.00 16.00
No. 3 forcemain plan&profile Sheet 15 15 12.00 180.00
PUMP STATION/FORCE MAIN PLANS 34 34 572.00
0 DRAINAGE 4 PREPARATION i
CONSULTANT: AIKENHEAD&ODOM, INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
Prepared:November, 1999 TO:
ITEM SCALE UNIT NO.OF NO. OF M-H PER TOTAL
UNITS SHEETS UNIT MANHOURS COMMENTS
Drainage Map Sheet 1 1 8.00 8.00
Supplementary Drain. Map Sheet 4 4 8.00 32.00
Design-Major X-Drains Each 0 0 32.00 0.00
Drainage Struct.-Rural Sheet 0 0 20.00 0.00
Drainage Struct.-Urban Sheet 100 25 2.00 200.00
Summary of Drainage Structures Sheet 4 4 12.00 48.00
Misc.Drainage Details Sheet 1 1 28.00 28.00
Sherman Canal Plan&Profile Sheet 9 9 24.00 216.00
DRAINAGE TOTALS 119 44 532.00
ROADWAY P PREPARATION
CONSULTANT: AIKENHEAD&ODOM, INC. NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
Prepared:November, 1999 TO:
ITEM SCALE UNIT NO.OF NO. OF M-H PER TOTAL
UNITS SHEETS UNIT MANHOURS COMMENTS
Key Map, Index&Standards Sheet 1 1 8.00 8.00
Typical Section and Notes Sheet 3 3 24.00 72.00
Summary of Quantities Sheet 1 I 24.00 24.00
Summary of Temp. Erosion Cntrl Sheet 2 2 20.00 40.00
Plan&Profile 1"=40' Sheet 82 82 32.00 2624.00
Intersection Details Sheet 1 1 24.00 24.00
Intersection Profiles Sheet 0 0 36.00 0.00
Ditch/Canal Regrading 1"=40' Sheet 4 4 28.00 112.00
Regrading Details Sheet 1 1 24.00 24.00
Misc.Constr. Details Sheet 3 3 24.00 72.00
Water Details Sheet 5 5 24.00 120.00
Sanitary Sewer Details Sheet 3 3 12.00 36.00
Stormwater Pollution Prevention Sheet 2 2 24.00 48.00
Erosion&Sediment Control Sheet 41 41 12.00 492.00 Double Plan sheets
Maintenance of Traffic Sheet 4 4 20.00 80.00
Cross Sections Section 156 20 3.00 468.00
Quantity Calculations L.S. 1 0 36.00 36.00
Specifications/Bid Manual L.S. 1 0 72.00 72.00
Cost Estimates Each 2 0 16.00 32.00
Pavement Design L.S. 1 0 8.00 8.00
Preconstruction Public Meeting Each 1 0 8.00 8.00
Meetings-Site&City Each 7 0 8.00 56.00
ROADWAY PLANS TOTALS 322 173 4456.00
iPERMITTING A .NVIRONMENTALill
CONSULTANT: AIKENHEAD&ODOM, INC.NAME OF PROJECT: Atlantic Beach Stormwater
RFP NO.: FROM:
Prepared:November, 1999 TO:
ITEM SCALE UNIT NO.OF NO. OF M-H PER TOTAL
UNITS SHEETS UNIT MANHOURS COMMENTS
Permit Prep.and Coordination
SJRWMD-MSSW Permit Project 1 0 144.00 144.00
SJRWMD - Dredge/Fill Permit Project 1 0 64.00 64.00
Fla. Dept.of Environ. Protection ( Project 0 0 0.00 0.00
Fla. Dept. of Natural Resources Project 0 0 0.00 0.00
Corps of Engineers Project 1 0 40.00 40.00
Fla. Dept. of Transportation Project 1 0 26.00 26.00
City Clearing Permit Project 1 0 26.00 26.00
NPDES Project 1 4 26.00 26.00
Wetland Staking(Admin.) Project 1 0 26.00 26.00
Mitigation Design(Admin.) Project 1 0 80.00 80.00
PERMITTING AND ENVIRONMENTAL TOTALS 8.00 4.00 432.00
CONTRACT FEE SUMMARY
CITY OF ATLANTIC BEACH, FLORIDA
AR
1. Project 2. Proposal Number
Atlantic Beach Stormwater- Part B Final Design Development
3. Name of Consultant 4. Date of Proposal
Aikenhead& Odom, Inc. 06-Dec-99
OS'S...... ... ..:: ..
5. Direct Labor Hourly Estimated Estimated
Rate Hours Cost TOTAL
Principal In Charge 60.10 120 $ 7,212.00
Chief Engineer 60.10 899 $ 54,029.90
Senior Engineer 32.09 1079 $ 34,625.11
Engineer 19.55 1498 $ 29,285.90
CADD Designer 13.98 2397 $ 33,510.06
TOTAL DIRECT LABOR 26.47 5993 158,662.97
6. Overhead (Combined Fringe Benefit & Administrative)
Overhead Rate 162 % x Total Direct Labor $ 257,034.00
7. SUBTOTAL: Labor + Overhead (Items 5 & 6) 415,696.97
8. PROFIT:Labor Related Costs (Item 7. x 13% $ 54,041.00
PART III - OTHER COSTS
9. Miscellaneous Direct Costs
Transportation 240.00
Original Reproducibles 1,129.50
Reproduction 12,905.00
Shipping 130.00
Other 0.00
MISCELLANEOUS DIRECT COSTS SUB-TOTAL 14,404.50
10. SUBCONTRACTS (Lump Sum)
SUB-CONTRACT SUB-TOTAL 0.00
11. SUBCONSULTANTS (Reimbursable Costs - Limiting Amount)
SUB-TOTAL REIMBURSABLES
PART IV - SUMMARY
TOTAL AMOUNT OF CONTRACT (Lump Sum Plus Reimbursables) 484,142.47
S
IIIComparative Analysis Summary
There seems to be some confusion on how to compare the Range of Compensation for
Professional Services to actual construction costs. FICE and FES previously published a
chart (fee curve) for use as a guide. They have subsequently discontinued this practice
because of the confusion and the attempt to incorrectly apply these to all projects
neglecting the complexity and differing conditions that may exist on all projects.
Y
Presented below is what was intended to be included in the fee curve compensation and
what was specifically excluded.
Included
Design Services—Final Design Construction Documents
Professional Services During Construction—To include only the following
o 1 visit per month of observation
o General Review of Shop drawings
o Review of Pay Requests
o General interpretation of plans and specifications
o 1 Final inspection
Excluded
Feasibility Studies
Conceptual Studies
Preliminary Report Services
All Sub-consultant Fees, including but not limited to
o Survey(all surveys)
o Geotechnical
o Environmental
o Traffic
Permits
Resident Engineer
Public Hearings
Expert Witness Testimony
Detailed Quantity Surveys of material and Labor.
O&M Services.
Grant Development
F:\PROJECTS\Atl-Bch-Stmwtr\Fee-Proposal\Final-Des\Comparative Analysis.doc
0
t1
PROFESSIONAL FEES VS CONSTRUCTION COST COMPARATIVE ANALYSIS
MONUMENT RD EMERSON St GEO KING BLVD MONUMENT RD PARK STREET WICKHAM ROAD LONESTAR RD LENOX AVE AVERAGE
Phase 1 Phase 2
3onstruction Cost 12,000,000 $1,684,750 $ 11,323,601 $2,310,766 $1,441,473 5 5,071,950 $7,321,869 $ 6,028,601
onceptual Study(A&O Fee) 58,332 $ S 71,650 $ 61,869
preliminary Engineering(A&O Fee) 153,555 $
ninatEngineering(A&O Fee) 1,024,658 $ 140,469 $1,062,180 $ 236,109 $ 163,473 $ 259,343 $ 858,271 $ 369,341
7 OF CONSTRUCTION COST 8.5% 11.8% 9.4% 10.2% 11.3% 8.1% 12.7% 7.2% 9.9%
Subconsuttants
Traffic $ 134,879 $ 10,000 $ 4,200 $ 22,297 $ 15,000 $ 10,426 5 30,968 $ 4,500
Survey $ 76,594 $ 35,500 S 110,000 $ 22,000 $ 50,000 $ 100,000 $ 112,134 S 127,445
Geotech $ 34,383 $ 4,100 $ 5,000 $ 5,000 $ 5,750 $ 36,782 $ 25,200 $ 20,100
Environmental $ 10,000 $ 2,200 $ 10,000 $ 7,500 S 45,625 $ 57,314
Lighting,Electrical,Landscaping,SoftDig) $ 13,512 $ 15,000 $ 18,594 $ 15,000 $ 23,650 $ 31,291 $ 15,000
Subtotal Subconsutarit Fees 269,367 $ 66,800 $ 119,200 $ 77,891 $ 93,250 $ 170,858 $ 245,218 $ 224.358
TOTAL PROFESSIONAL FEES 1,294,025 $265,601 $ 1,181,380 $314,000 $256,723 $583,756 $ 1,175,139 $655,567
OF CONSTRUCTION COST 10.8% 15.8% 10.4% 13.6% 17.8% 11.5% 16.0% 10.9% 13.4%
As Compared to this project w/o Subs' wl Subs'
Upper Range 11,000,000 $ 11,000,000
Professional Services Fee 758,000 $ 830,292
OF CONSTRUCTION COST 6.9% 7.5%
Middle Range S 8,500,000 $8,500,000
Professional Services Fee 758,000 $ 830,292
OF CONSTRUCTION COST 8.9% 9.8%
Lower Range 6,000,000 $6.000,000
Professional Services Fee 758,000 $ 830,292
OF CONSTRUCTION COST 12.6% 13.8%
F:1P ROJ ECTSiAtl-Bch-Stmwtr?Fee-Proposal\Fin al-DestjMJYComparison.xls)Sheet 1
12/5/1999 Pao a1
11111
11
1_
Date Project Title Desaiption Design Cost Coast.Cost Chnge Orders Total Const Cost %Design/Const CAS ROS Total Cost I %CAS/Const. Months Cost Per Moot
9697 Lift Station No:2 Area Relining Insitufam relining of sewer-mains 5109,833.00 5138,566.00 5576.00 $1,326,276.22 8.28% S28,337.93 N/A $1,464,447.15 2.14% 8 3,542.24
Lift Statim No:2 Area Sewer-main Repl. Replacement of existing sewer-mains and roadways 1,034,260.59 $152,873.63 ERR
9495 Improvements to Water/Sewer Mains in the Replacement of existing water/sewer/roadways 90,320.00 $1,092,690.00 5106,584.93 $1,714,400.93 5.27% 569,100.00 N/A $1,873,820.93 4.03% 12 5,758.33
Vinicity of Lift Statim No:7 Area 515,126.00 ERR
9899 Improvements of the Potable Water-maim Replacement ofexisting water-mains 544,754.00 5394,748.75 394,748.75 1134% $25,000.00 N/A $464,502.75 6.33% 8 3,125.00
9394 Stmmwater Improvements:Phase 1 Pump Station/Rention Pond/related infastrucMe 150,000.00 $2,600,000.00 2,600,000.00 -O 5.77% N/A $2,750,000.00 0.00%ERR
roadway replacement 0.00 ERR
9495 Stormwater Improvements:Phase 2 Pump Station/Rention Pond/related infrastructure 150,000.00 $1,094,000.00 ($30,000.00' $1,064,000.00 le 14.10% $54,000.00 N/A $1,268,000.00 5.08% 6 59,000.00
roadway replacement S0.00 ERR
Stermwater Improvements:11th Ave N. Pump Statical/Ration Pmd/relatd inf astruaure 23,900.00 $224,000.00 523,000.00 5247,000.00 9.68% N/A $270,900.00 0.00%ERR
roadway replacement 50.00 ERR
9496 Stammer Improvements:Beach Blvd. Pump Station/Rention Pondhelated infrastuame 400,000.00 $7,000,000.00 57,000,000.00 4. 5.71% $363,000.00 N/A 57,763,000.00 5.19%ERR
roadwayreplaoement WJ WAT/5EW.0.00 0.00 ERR
9899 South Pablo South Stormwater Stamwater Drainage Improvements 18,191.00 $197,230.00 197,230.00 *}+t 9/2% $16,765.00 5232,186.00 8.50%ERR
9899 18th Street N.Stormwater Improvements Stamwater Drainage Improvements 57,961.00 582,000.00 82,000.00 9.71% $6,970.00 96,931.00 8.50%ERR
9899 Madrid St Drainage Improvements Stormwater Drainage Improvements w/pump station $104,137.00 $1,688,589.00 1,688,589.00 6.17% $143,530.00 1,936,256.00 8.50%ERR
15th St.S.Drainage Improvements Stormweer Drainage Improvements 10,981.00 0.00 ERR 10,981.00 ERR ERR
Wingate Park/Golf Driving Range Stamwaer Stmnwater Drainage Improvements w/pump station I 525,151.00 $278,000.00 278,000.00 9.05% $23,630.00 5326,781.00 8.50%ERR
TV&Cleaning of 4th St to Beach Blvd Cleaning Drainage System Piping 6,041.00 0.00 ERR 6,041.00 ERR ERR
Huguenot Park Stonnwater Improvements Dredging out Lagoon 16,961.00 $305,000.00 5305,000.00 5.56% $25,925.00 347,886.00 8.50'/•ERR
Holly Dr.&Palm Tree lane Starmwster Stamwater Drainage Improvements 17,211.00 $166,000.00 166,000.00 1037% $14,110.00 197,321.00 8.50%ERR
37th Ave S.Stormwater Improvements Slamwater Drainage Improvements 10,711.00 $65,000.00 65,000.00 16.48% 75,711.00 0.00%ERR
9899 Water Plant No:I,Phase 11 Improvements Water Pint Modifications w/new wells 272,070.00 $2,200,000.00 2,203,000.00 112,700.00 2,584,770.00 5.12%ERR
r
FKoM ZACKSOtJVILLE '3EACt-I SToRMWATaR PRO?'CCTS - COM Pi_Y?ED
FEES INCLUDE ?REPAIz.AT1OFJ• of
ALL PEKM1T APPLlC 4TforJS 8 RESPOIJ.SE
510(ZMWATEI PROTCCTS Ifs- DESIGN
Constdat.12311/19/1999
GHIOTTO & ASSOCIATES, INC. PROFESSIONAL SURVEYORS AND MAPPERS
One San Jose Place, Suite 33 • Jackson iIle, Florida 32257 • (904) 886-0071 • FAX (904) 886-7174
November 12, 1999
Mr. Neil Aikenhead
Aikenhead and Odom, Inc.
5730 Bowden Road Suite 200
Jacksonville, FL 32216
RE: Request for Surveying&Mapping Proposal
Atlantic Beach Stormwater Final Design
Dear Neil,
We are pleased to submit this proposal for Professional Surveying and Mapping services on the
above referenced project.
The scope of services requires signed and sealed topographic surveys of various sites and routes
within the Atlantic Beach area. These surveys shall show the following: above-ground utility
indicators such as valves, risers, meters; landscaped areas; specimen trees; top elevations on all
storm structures such as headwalls, catch basins along with pipe size, material and invert
elevations; top of sanitary manholes elevations along with flowline elevations, size and material.
We require the City of Atlantic Beach to forward all known contacts for each utility in each of the
work areas. Ghiotto&Associates will then make arrangements to forward our drawings to each
utility for their input on the location of their facilities. We will then update the drawing per their
markups and submit the final drawings.
Each of these sites will require sufficient property line location in order to prepare descriptions
of each site for transfer of property rights to the City of Atlantic Beach. Signed and sealed
drawings will be required to accompany each description. Our deliverables shall include
electronic copies of the survey in a .DWG or .DGN format. All vertical data shall be tied to
existing benchmarks established by others and extended to the various work sites. Each site will
have a local assumed coordinate datum with permanent control points set for future reference.
Each of the sites with their specific requirements are described as follows:
Punapstation 1 & 2 Site
These two sites combine to measure approximately 40'x40', located adjacent to the lagoon near
the southerly end of Fleet Landing. Survey shall show elevations sufficient for design and will
extend to the edge of lagoon.
Estimated Costs: $2,260,00
S
Page 2 of 5
Pumpstation 3 Site
This site measures approximately 75'x50'and is located± 225 feet west of the west edge of the
lagoon and±800 feet North of the Golf Pro Shop. Survey shall show sufficient elevations for
design and will extend to the waters edge of the lagoon for a width of ± 50 feet. From the
photograph you forwarded, it appears the survey will need to show trees, golf cart paths and
possible other golf related features.
Estimated Costs: $2,520.00
Golf Course Bridge Area
This survey requires location of the existing bridge crossing the Lagoon from the Club House to
the Golf Pro Shop. It measures±50 feet in width and±200 feet in length, centered about the
bridge. This survey shall sbow any visible utilities, the bridge itself with deck and low member
elevations, both sides of the top/bottom of bank of the lagoon along with an elevation profile,
beginning at natural grade and extending through the lagoon to natural grade. It is anticipated at
this time that no work will be required for transfer of property rights on this site.
Estimated Costs: $785.00
Fleet Landing Tide Gate B.C.
This area measures approximately 15'x30'and is located at the west entrance road into Fleet
Landing. A detailed survey of the roadway, the triple box culvert and two cross-sections up and
down stream is anticipated at this tune. It is anticipated at this time that no work will be required
for transfer of property rights on this site.
Estimated costs:785.00
Selva Marina Lagoon
This site is generally described as the wooded area lying west of the west edge of the lagoon,
North of Plaza,East of Linkside Drive and South of the westerly extension of County Club Lane.
This site measures ±2600 feet in the North and South directions and varies from 250'to 400'in
width. This survey will require: a)a detailed survey of the existing drainage pond lying f 300'
North of Plaza; b)detailed location of stormdrains and sanitary lines lying within the Easterly one-
half of Linkside Drive.; c)detailed survey of Eleventh Street up to the culvert crossing(but not
including detailed information on the existing sewage lift station adjacent thereto) at the lagoon;
d)detailed survey of the easterly edge of an existing drainage pond lying±700 North of Eleventh
Street; e)location of the fences along the easterly portion of the tennis courts near the north
Page 3 of 5
survey limits; f) cross-sections at 100'intervals, from the centerline of Linkside Drive to the
water's edge of the lagoon; g)cross-sections, at 100'intervals, from the westerly edge of tree line
to the water's edge of the lagoon for the area North of Linkside Drive.
Estimated Costs: $4,750.00
For each of these sites,bench loops will be required to establish vertical control to the work area.
The estimated cost to extend vertical control through each of the sites listed above is $1,530.00.
The remaining work consist of route surveys for the forcemain routes from the proposed pump
stations. Each of the proposed routes must be clearly defined and approved by the City of
Atlantic Beach, and Aikenhead&Odom Inc. prior to the crew taking any measurements. Each of
these routes will require sufficient property line location in order to prepare descriptions of each
route for transfer of property rights to the City of Atlantic Beach. Signed and sealed drawings
will be required to accompany each description.
Each of these routes with their specific requirements are described as follows:
Pumpstation l Forcemain
This route is 15'wide and± 900 feet long, extending Northeasterly and East from the proposed
pumpstation toward a wetland area lying North of Sevilla and Southeasterly of Fleet Landing.
This survey will require location of many trees, several fences and cross-sections for the length of
the route. It is quite possible that several easements will be required for this route.
Estimated Costs: $4,500.00
Pumpstation 2 Forcemain
This route is very similar in nature with the proposed route for Pumpstation 1, only this route is
1500 L.F., with the northerly terminus being the westerly entrance to Fleet Landing.
Estimated Costs: $6,650.00
Pumpstation 3 Forcemain
This route is quite different than others as it requires a good effort identifying existing property
lines and right-of-way lines. This route runs along the North line of Selva Linkside to Church
Road(across Mayport Road)to Donner Road and on to the first creek crossing near the Easterly
edge of Dulton Island. Estimated length is±7500 L.F. A portion of Church Road is not open
unimproved) and it is anticipated that our survey will be used to extend the roadway through this
area.
Estimated Costs: $23,950.00
Page 4 of 5
Sea Turtle Inn/First Street Drainage Extension
This route begins near the Southerly end of the Sea Turtle Inn parking lot and runs north to First
Street, then west along First Street to Sherry Drive. Estimated length is± 1000 L.F. This survey
will cover the width of the right-of-way of First Street and f 50 wide through the parking lot.
Estimated Costs: $4,685.00
I have included a list of our current hourly rates. I trust this is the information you need. If you
have any questions or comments, please call me anytime.
Sincerely,
Philip M. Ghiotto
cvlocalpmgicners\a&oholcomb.propoaal.wpd
Page 5 of 5
GHIOTTO&ASSOCIATES, INC.
CURRENT HOURLY RATES
November 12, 1999
3 Man Field Crew 720.00/8 hour day
4 Man Field Crew 800.00/8 hour day
Survey Technician/Mapper 45.00/Hour
Professional Survey& Mapper 65.00/Hour
NU.cbi &U
706.4 DAVIS CREEK ROAD
JACKSONVILLE,FLORIDA 32256
PHONE 804/880-0980
FAX 904/880-0970
Fibs&ASSOCliategiiit
November 11, 1999
VIA FACSIMILE
Mr. Neil Aikenhead
Aikenhead&Odom
5730 Bowden Road, Suite 200
Jacksonville,Florida 32216
Subject:Proposal for Geotechnical Exploration
and Engineering Services
City of Atlantic Beach, Stormwater Design
Atlantic Beach, Florida
E&A Proposal No. 99-0413
Dear Neil:
Ellis&Associates,Inc. is pleased to provide this proposal to perform the geotechnical exploration
1111
and engineering services for the above referenced project.
ROJEC T INFORMATION
Based on your transmittal dated November 11, 1999, we understand master stormwater, street
drainage and water distribution system improvements will be designed for the City of Atlantic Beach
in Duval County,Florida. We were provided with an areal plan which shows the'streets and other
features within the project area,the previously performed and proposed boring locations and the
layout of the proposed construction.
PROPOSED GEOTECIMICALEXPLORATION
The objective of the geotechnical exploration is to provide sufficient site and subsurface information
to evaluate the subsurface conditions for the proposed construction. The following field services
were requested in your submittal:
990413.1 NYO Page 1 of 5
Geotecnn;cal Englnoodog •Enviroonwitai Sei vices •Construction Matorlals Eoginoering and Testing
a s a s a JJ LLL£J u r1JJV'1 I-I LJ 11`I'. OJOJY JJ NU.0b3 1I46.3
41111
cam EI1is&AssocIatgi Inc.
Location Number of Depth of Borings Below
Borings Ground Surface,feet
Roadways,Pump Stations I and 2 47 Augers 5
Forcemains
Pump Station 3 Forcemain 16 Augers 10
Pump Station 1,2 and 3 Influent and 3 SPP 10
Discharge Pipe Structures
Pump Stations 1,2,and 3 4 SPT 15
116 Street B.C. Replacement 2 SPT 15
Fleet Landing Tide Gate B.C. Ext. 1 SPT 15
CDS Structure Location 2 SPT 15
Baffle Boxes Locations 12 SPT 15
Lagoon/Canal Dredging 13 Augers 5
Standard Penetration Test
Laboratory classification end index property tests will be performed as necessary on selected soil
samples obtained from the exploration.
A geotechnical engineer,licensed in the State of Florida,will direct the geotechnical exploration and
provide an engineering analysis and evaluation.of the site and subsurface conditions with respect
to the planned construction. The results of the exploration and engineering study will then be
documented in a report containing the following:
1. A brief discussion of our understanding of the planned construction.
2. A presentation of the field and laboratory test procedures used and the data obtained.
3. A presentation of the existing on-site conditions, such as topography, surface
vegetation,etc. as they relate to the planned construction.
4. A presentation of the subsurface conditions, including subsurface profiles, and
estimated geotechnical engineering properties(as necessary).
990413.1NY0 Page 2 of 5
fIJJ,,,1 Pl 1 LJ.
WO4
11111 r l
EIIis&Assocjates .
5. A geotechnical engineering evaluation of the site and subsurface conditions with
respect to the planned construction.
6, Recommendations for foundation design parameters, including our estimate of the
performance of the foundation system.
7. Recommendations for the required site preparation and earthwork construction.
COMPENSATION FOR SERVICES
Based on the scope of the geotechnical exploration, proposed laboratory investigation, and
engineering services outlined above,we recommend the budget provided on the attached Estimated
Quantities and Fee Schedule(Attachment A). Our services will be provided on a unit rate basis.
We will contact you immediately if we encounter subsurface conditions which could require(1)the
borings to be performed to deeper depths, (2)additional borings or other field testing, and/or(3)
additional engineering analysis/evaluation and studies outside the scope of this proposal.
SCHEDULING AND AUTIIOW1ZATION
We can initiate our geotechnical exploration within 3 to 5 days after receiving notice to proceed.
A returned copy of the attached authorization sheet,dated and signed by a responsible signatory,will
formally authorize the proposed geotechnical exploration. Preliminary verbal results and
recommendations can be provided within 1 to 2 days after completionof the field drilling portion
of the project. The written report containing final recommendations will be submitted within two
weeks after completion of all field and laboratory testing.
We appreciate this opportunity to provide this proposal to perform the geotechnical exploration for
this project. If you have any questions concerning this proposal or if we can serve you in any other
way,please contact me.
Sincerely,
ELLIS&ASSOCIATES,INC.
Ai 166.4;1
Nick Y. Oweis, P.E.
Director Geotechnical Services
NYO/klh
990413.1NY0 Page 3 of 5
NU.Obi 1O5
EIIis&Associatesh.
Authorization for Geotechnical Services
City of Atlantic Beach,Stormwater Design
Atlantic Beach,Florida
E&A Proposal No,99-0413
Signature of Authorized Representative:
Title:
Company:
Date:
ilting.and lnvoicin, Information(if different from addressee)
Contact Person:
Title:
Company:
Address:
Telephone: Fax:
Special Instructions:
11111
990413.1NYO Page 4 of 5
11/11,77 1 I•JJ CLL 1 M G H»U'_1 H I C . NU.17bi Alb
EA EoIs&RssocjatesM.
Anachment A
ESTIMATED QUANTITIES AND FEE SCHEDULE
Geotechnical Exploration and Engineering Services
City of Atlantic Beach,Stormwater Dcsign
Atlantic Beath,Florida
E&A Proposal No.99-0413
Description I Unit Cost No.Of Units Extension
1. FIELD EXPLORATION
Mobilization and Demobilization of Drill Crew and 5200.00 1 5200.00
Equipment,Each
SPT Borings(ASTM D 1586),L.F. 0-50' S1.50 345 52,587.50
Auger Borings(ASTM D 1452),L.P.0-50' 5.50 460 52,530.00
Grouting Street Borings S3.00 250 750.00
Utility Coordination and Boring Layout 40.00 16 640.00
Subtotal Testing 6,707.50
IL LABORATORY TESTINC
Natural Moisture Content(ASTM D 2216),Test 55.00 14 S70.00
Fines Content(ASTM D 1140),Test 15.00 30 5450.00
Organic Material Content(ASTM D 2974),Test S12.00 10 120.00
Corrosion Test(pH,Sulfate,Chloride and Resistivity) 100.00 0 0.00
Anerberg Limits(ASTM D 4318),Test 550.00 4 5200.00
Subtotal Testing 840.00
III. ENCINEERINGRVICES
Project Engineer,P.E.60.00/Hour 45 52,700.00
Sr.Engineer,P.E. S75.00/Hour 10 750.00
Secrcrary 535.00/Hour 3 105.00
CADD Drafting 538.00/Hour 8 304.00
Subtotal Engineering 51,859.00
Total 511,406.50
NOTE: The cost of this geotechnical exploration and our engineering services will not exceed 511,406.50 unless
subsurface conditions dictate that the scope of work be significantly increased.
9904)3.1NYO Pagc 5 of 5
MEMORANDUM
November 29, 1999
TO: Jim Hanson, City Manager
FROM: Bob Kosoy, Director of Public Works -F
SUBJECT: Consultant Fees
Attached are figures from Jacksonville Beach stormwater projects which
compare design costs to construction costs for recent projects. The average
Design/Cost" was 8.81% for completed projects, and 9.87% for projects in design.
All percentage figures include permitting work associated with the design.
Recent projects in Atlantic Beach, for which figures could be obtained fairly simply,
are as follows:
Completed Projects a) Construction Cost b) Design Cost % (b=a x 100)
AB Wastewater Treatment 4,050,732 434,919 10.7%
Plant (completed 8/96)
Oceanwalk Water Line 27,270 4,125 15.1%
Connector (completed 9/96)
Utility Improvements Saltair 753,246 30,000 4.0%
Subdivision (completed 8/96)
Royal Palms Unit I Water 281,993 20,000 7.0%
Distribution Improvements
completed 8/98)
Projects in Progress:
Buccaneer WWTP Expansion 2,059,100 169,707 8.2%
Project
1999 Water System 715,525 58,585 8.1%
Improvements
RSIW
DEC-•09-99 01 :49 PM THEO MITCHELSON
ATTACHMENT D
DECEMBERDECEMBER 14, 1999 COMMISSION MEETING
y- 9
1111/
December 09, 1999
A****************************mEmQ**************** ****** **********A***
TO: MAUREEN KING / CITY CLERK
FROM: THEO MITCHELSON
RE: AGENDA ITEM RE: SUZANNE SHAUGHNESSY
APPOINTMENT AS DELEGATE TO FSBPA
Hi Maureen,
It has come to my attention that the Florida Shores and Beaches
Preservation Association has invited prior Mayor Suzanne Shaughnessy
to eit on their board as a delegate. This is an invitation only honor,
and t e position would put her in a position to literally help SHAPE
the dirccLion and coordination with the State of Florida policy as to
how the $31 million per year which is collected and allocated for
beach renourishment will be utilized.
111/1 As you know, we here in Northeast Florida are in a very positive
position with regard 1.0 beach renourishmcnt due to the need to keep
the St John's River channel dredged for Navy purposes. . .and yet, one
can never assume ANYTHING in the business of expecting future
financial promises from either the State or the Feds .
The invitation is specific to Suzanne, and was made on the basis of her
past participation and experience with renourishment issues. . . it is not
transterrable. S0, the decision is either to appoint her as our
representative on this policy making board, or non to have North Florida
representation.
This has been a love and a personal priority for Suzanne even before her
election to Serve our city. I think it would be a BIG plus for Atlantic
Beach to have a "seat at the table", and feel that we are fortunate that
the organization has extended the invitation to her.
I would ask that we appoint her as our delegate, and be willing- to
sponsor her attendance to the @ 4-5 meetings annually, which would all
be in-state, and would include travel, lodging, and per diem expenses
for each meeting. A reasonable expectation would be 0 $500 per meeting.
We receive millions of dollars in beach renourisliinent benefit at each
project, which are slated Co be Qv every 5 years.
uct.,—n7-77 na :,z rM rHEO MITCHELSON 9047245390 P. 03
3;'1939 13:I34 904-249-3044 SUZANNE SHLIGHtIESSY PAGE 03
12:4911559 12: 31 ?505t:E;?228 PH3E 0K
FLORIDA SHORE & BEACH 29x2 NeIret01 nCita"
PRESERVATION ASSOCIATION
C905T''"
closss ; 2
05.1,oo -o;2s c4,c
A Lgoo,.,%f of Cites and Courlles on Beach and Cocoa!lines www nenoty.con.:fsbpo
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TREASURER
7:e JGr StVgar Memorandum
Ire Or Nonias
OJVbcuoin. To: Registrants,Workshop II
9ct l"angor From: David Tait
Palm Inorr.C...ersi
001 C101010san
Re: Conhnu tion
vorr:n Cmin'r
et.•.3n;lyr n
V cm-Gose Ccum'',
Det.t I,N.)tt.,rt This is to confirm your participation in the FSBPAJFlorida Institute of Govemrrent workshop on
ri° °"' `I°r;1 Improving the Cost-Effectiveness of Florida's Beach Management Program.,
4UNu r1!y
LonLrv:eCory.
The workshop %Nil be held Monday, December 13 and Tuesday, December 14 at the Clarion
De..nno ( 000,-r. Hotel in downtown Tallahassee.
Fl.ND,0Jr1 So,,rqpon Please make your own hotel reservations directly with the Clarion at 803.8448135 or 8,i0-
ownGr.lu0,:r 190e4 222-9555. Tell them you ere with the Florida Institute of Government meeting and :you'll get
wAiOr'1stion:cc•
nFollU2Angroup rate of$69 per night. Reservations must bemadeb ,NovemberIthegovernment/groupn
Unv+srifr, ( aet alis special rats,
Jim Tem,
FI`.""` C"`'n"
A coupte of weeks before the meeting, we will send you more oetaiied information on the
vlrhig!'•VAl•t•er P-E. ! Issues that will be covered in the workshop. You will also receive a map and detailednr)n-9r.vi1 nrn•rito
ix ornew directions to the Clarion Hovel.
AI Dc•ereaux
Aorto°D6 If you have any questions nr comments, please call me at 850.906-9221 or send errail to:
Geo:r strt]Ir• f gvldllnettally corn
cc T.,:or Engineer;
torn c.:O?otyt P.C. , Thanks again for agreeing to participate in this important meeting.
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SUZHrulE SHFILIGHIJESSV PAGE 01
E._9 12;?1 35@'=E!':29 PAGE 61
FLORIDA SHORE & BEACH 2 £2wsl:rvircr:err:e
PRESERVATION ASSOCIATION roaor,ossca c.a:ah 3290e
MO 906-9227
856;c09270 FAXALeagueofClesandCounPasonBenchandVoarolIssueswww.neNai,.com;fs000
CT,y,r., (iutaber 29, 1999
Ricw1=tev':.lr
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VICE CnA:P
tor .,*;;;;.,_.,*;;;;.,_f• Suzanne Shaughnessy
n
ity of Atlahtic Beach
rrttrctr:00 Seminole Rd
O 4cn IzIJQe, tlantic Beach, FL 32233
GN of Napes '
fele)" deer Suzann*
64.10 C:rtge,
oori Ccno a l'am pleased to invite you to participate in a special workshop in Tallahassee,
Mort n q,.nr. t#ecembsr 13-111, on the subject of "Improving the Cost-Effectiveness of Florida's
arWn F;v,,,, Beach Management Program."
vianFC.7ce CoLnh,
Debbie Nonan Phis workshop. funded by the 1999 Florida Legislature, Is intended to help insureSor,u Rosso
that increased state funding for beach management, following lest year's passage
j,c,,r, qt a dedicated annual funding source for beeches, Is expended in a responsiOle end
ofGGO ler Cost-effective manner.
lh7vK1K RWtih
F'I.t4,D To that end, the Florida institute of Government in cooperation with FSBPA, will
PT$c.rpean Conduct workshops on a number of specifc beach issLIos, These workehcpn wiltT'Y,•.o•rJptr,Irn.
r'ult in recommendations to the Governor and Legislature on ways to strengthen
1'44orn Gn<.M•• Florida's beach erosion GnntrAl prOgrAm.nova.,'our,,
imTer, This workshop will .ddress four main issues:
Tries Ccuny
4e:melWOI'he'.'_.The Coats of Doing Business
IX OWClo
Contract/Bidding
A7e srer aY
Local Government Project Costs
Flonca PEP Budget Set-Asides
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rM IHtU MiTCHELSON 9047245390 P. 02
12/13g/1999 13131 904-249-3344 SUZANNE SHAUGHNESSY PAGE 02
12•'03/1993 1l: .31 8.50_V69229 PAGE e:! .
October 27. i g99
Suzanrke Shaughnessy
Page 2
Pn December 13, 1999, workshop leader Dr. Lance deHaven-Srrnth will explain
how the workshop will function and what is expected of participants. We will
then break into three sub-groups, each with a facilitator and a recorder. The sub-
groups will discuss each topic end make recommendations, which will be the basis
for a policy statement that staff will draft Uurin9 the evaning. The next morning
DeCember 14), Dr. deHaven-Smith will lead us in a parliamentary pfccesa to
review, emend, and adopt a final statement for Our deliberations. We expect the
meeting will be concluded by 12:00 noon.
this format requires that we maintain a balance and diversity of participants, so
please let ma know by November 22 if you will be able to participate,
tJnfortefnetely, because you were invited based on specific background Idctvrs, we
Cannot acCopt an alternate in your place.
r+cloeed is en agenda for the workshop and an acceptancefrejection form. Please
rbturit the form by mail or fax ($60.906-9228),
I sincerely hope that you will be able to take advantage of this Important
d000rtunity to help improve Florida's beach management program.
incereiy,
Sq25\
Qavid L. Tait
E',xacutive Director