02-09-98 vATTACHMENT B
FEBRUARY 9, 1998 COMMISSION MEETING
ALAN W. POTTER, SR.
374 Second Street
Atlantic Beach,Florida 32233
February 9, 1998
City Commission
City of Atlantic Beach
800 Seminole Road
Atlantic Beach,Florida 32233
Attn: Mrs. Suzanne Shaughnessy, Mayor
Mr. Richard Beaver, Commissioner
Mr. Mike Borno, Commissioner
Mr. John Meserve, Commissioner
Mr. Theo Mitchelson, Commissioner
Re: "BUCCANEER"Wastewater Treatment Plant
Dear Commissioners:
The City of Atlantic Beach is in the process of expanding the Buccaneer Waste Water Treatment Plant.
At present,the Buccaneer plant is constructed and operated as a 1.30 million gallon per day"EXTENDED
AERATION"process facility.
As required by the Florida Department of Environmental Protection Rules -- Chapter 62-699 F.A.C. --the
staffing requirements are:
Staffing by Class C or higher operator:
6 hours/day for 5 days/week and one visit on each weekend day."
The BUCCANEER WWTP can be increased to 1.99 million gallons per day WITHOUT an increase in
staffing requirements.
The planned expansion of the BUCCANEER WWTP is to 1.95 million gallons per day utilizing the
SEQUENTIAL BATCHED REACTOR process(rather than extended aeration).
As required by the Florida D. E. P. Rules, the(increased)staffing requirements are:
Staffing by Class C or higher operator:
16 hours/day for 7 days/week. The lead/chief operator must be Class B, or higher."
It is my opinion that construction of the BUCCANEER plant expansion, as currently being planned, will
result in staffing costs(salaries and benefits)that will be 225% of the present costs.
A
City Commission
City of Atlantic Beach
February 9, 1998
Page 2
Noteworthy,the plant capacity and revenues will be only 150%of the present flow and dollars earned.
Reasonably,annual staffing costs will increase by$100,000 or more.
Electric energy costs will(predictably)increase by a greater percentage than the percentage increase in plant
capacity.
This Buccaneer plant expansion raises two important questions:
1. Who, in behalf of the City of Atlantic Beach, is paying attention to the waste
of the citizens' monies?
2. Who, in behalf of the City of Atlantic Beach, cares about the waste of the citizens'
monies?
Respectfully,
A W. Potter, Sr./•
Attach: Fla.D.E.P. Rule 62-699
DEP 1994 TREATMENT PLANT CLASSIFICAITON 62-699
AND STAFFING
CHAPTER 62-699
TREATMENT PLANT CLASSIFICAITON AND STAFFING
62-699. 310 Classification and Staffing of Plants.
62-699. 311 Additional Classification and Staffing
Requirements.
62-699.310 Classification and Staffing of Plants.
1) All permittees and suppliers of water or wastewater
treatment plants shall employ certified operators on-site as
specified below.
2) Operators with appropriate certification shall
fulfill the time or visit requirements of the schedule below
and perform treatment plant operation as assigned by the
permittee or supplier.
Specific Authority: 403.101(3) , 403.101(6) , F.S.
Law Implemented: 403. 101, F.S.
History: New 11-17-70, Revised 10-24-74, Amended 12-25-75,
6-10-76, 1-21-81, Transfered from 17-16.12 and 17-16. 13 and
Amended: 5-8-85, Formerly 17-16.370, Formerly 17-602.370,
FORMERLY 17-699.310.
62-699.311 Additional Classification and Staffing
Requirements. ,
1) Operator shall be on call during periods the plant
is unattended. Daily checks of all plants shall be
performed by the permittee, or supplier, or his
representative or agent 5 days per week for all Class C and
D plants.
2) A Class D operator shall not be the lead/chief
operator of more than one water and one wastewater treatment
plant at any time.
3) For plants under an electronic surveillance system
or plant with an automatic control system, daily staffing
hours may be reduced upon written approval by the
Department.
4) In Class B plants, the second shift should cover the
next highest influent flow or peak water production period.
5) In Class A, B and C plants a certified operator
shall be on-site and in charge of each required shift and
for periods of required staffing time when the lead or chief
operator is not on-site.
6) Those water treatment plants, in which the treatment
is limited to disinfection and share the same distribution
system, may have the staff requirement reduced. This
reduction must be approved by the Department.
7) Plant classification shall be determined upon
permitted design flow or treatment capacity, degree of risk
CHAPTER 62-699 EFFECTIVE 5-20-92
1-
DEP 1994 TREATMENT PLANT CLASSIFICAITON 62-699
AND STAFFING
to public health or the environment and complexity of
treatment plant operation.
8) Upon written approval by the Department, plants
which use less than the plant's permitted design flow or
treatment capacity may decrease the staffing requirement.
However, the lead or chief operator must remain at the same
class as the plant. The plant must not be in violation of
any Department rule for this paragraph to apply.
9) The classification of the operator, the number of
days per week, and the number of hours per day specified in
the above charts are minimum requirements. Upon proper
justification the Department may require a higher
classification, more frequent visits or more hours per day
in those cases where the treatment system has public access
irrigation or is in close physical proximity to Class I
waters, Class II waters approved for shellfish harvesting,
or Outstanding Florida Waters. The Department shall provide
to the permittee or supplier written notice of its intent to
impose these more stringent requirements, setting forth with
specificity the reasons which justify the Department's
proposed actions. Within fourteen days of receipt of
notification, the permittee or supplier may request a public
hearing before a hearing officer pursuant to Chapter 62-103 , .
F.A.C. , and Chapter 120, Florida Statutes.
10) For A and B plants, the lead/chief operator shall
be on duty for one full shift each duty day. In cases when
the lead/chief operator supervises the operation of two
plants located in close physical proximity, the shift time
may be equally divided between the two plants.
11) When a plant treatment system includes a
combination of more than one treatment process, the most
complex treatment process shall be used to classify the
plant.
Specific Authority: 403. 101(3) , (6) , (7) , F.S.
Law Implemented: 403 . 101, F.S.
History: New 11-17-70, Revised 10-24-74 , Amended 12-25-75,
6-10-76, Transferred from 17-16. 13 and Amended 5-8-85,
Transferred from 17-16. 375, Transferred from 17-602. 375,
FORMERLY 17-699. 311 .
CHAPTER 62-699 EFFECTIVE 5-20-92
2-
1) Classification and Si IN Ileep Iren e:nls for Wastewater
treatment Plants and Icad/Chlel Operators. .ti:
I
N
a) Category I M0
1 hi
to
M L+
t0
l ralMrnl PIM r1+ ASS A Class II Class C Class 0 I
10
1.0 1101 and above 0.5 IMO up to 1.0 IICI) 0.1 up to 0.5 IICII Hone
Processes that exceed Staffing by Class C or Staffing by Class C or Staffing by Class C or
secondary treatment higher operator: higher operator: higher operator: H
standards Including the 24 hours/day for 16 hours/day for 6 hours/day for M
Ilardenpho process but 7 days/week. 7 days/week. 5 days/week and one
HdoesnotIncludethelead/chief operatos the lead/chief operatoe visit on each weekend
polishing ponds or must be Class A. must be Class II or day. M
lagoons.higher.
w M
0.05 up to 0.1 IIGO t+
V/
Staffing by Class C or H H
higher operator:1 n
3 hours/day for H5days/week and one ez to
visit on each weekend GI CO
day. 1-4
H
n
less than 0.05 11Gi)H
H
0
Staffing by Class C or I x
higher operator:
1/2 hour/day for
5 days/week and
a weekend visit.
for all of the above. W
plants lead/chief oper 1
o%
alar must be Class C, to
or higher.
is
b) Category 11
N M
o d
N
Treatment Process Class A Class 0 Class C Class 1)re
5.0 HCI) and above 1.0 NCI) up to 5.0 HCl) 0.25 up to 1.0 HCl)Hone
Activated sludge pro- Stafflog by Class C or Staffing by Class C or Staffing by Class C or
cess or modification, higher operator: higher operator: higher operator:
other than extended 24 boars/:lay for 1.; lours/day for 6 hours/day for
aeration with or 7 days/week. 7 days/week. 5 days/week and one
without filters. the lead/chief operator the lead/chief operator visit on each weekend
must be Class A must he Class 0, or day. I M
higher.
I
b0.1 up to 0.25 IiC.l)
Starring by Class C or I
higher operator:
ohours/day for 1 r
5 days/week and one
Tfi
weekend visit.in
li 1--1
Less than 0.1 HCl) 0
a H
I Sl.rf f!ng by Class C or
0
ihigher operator: r r
1/2 hour/day for
5 days/week and
a weekend visit.
I or all of the .:hove
plants lead/chief oper
l or most be: Class C,
I or higher.
N
o1
1__
l0
w
Ul
n c) Category III
CI
M
I
hi
k(I N
treatment Process Class A Class 0 Class C Class Il o
0.0 ilei) and above 2.0 1I(.0 up to 8.0 HGI) 0.5 HGh up to 2.0 11G0 10,000 CPO up to
25,000 C:'0
Extended aeration Staffing by Class C or Staffing by Class C or Staffing by Class C or
II
process and oxidation higher operator: higher operator: higher operator: Staffing iv Class 0 or Vi
ditches with or 24 hours/day for 16 hours/day for 6 hours/day. for higher operator: h
without fillers. 7 days/week. 7 days/week. 5 days/week and one ) nonconsecutive visit!
the lead/chief operator the lead/chief operator visit no each weekend /week for 1 112 hours/ 1 M
must be Class A. must be Class 0, or day. week. M
higher.
pi
trl
0.25 hIGO up to 0.5 tIGI 2,000 up to 10,000 (7'l) a rLi
Staffing by Class C or Staffing by Class 0 or
Sr) v3
higher operator: I(per operator:
I
I 3 hours/clay for 2 nonconsecutive visit II tl
0
5 days/week and one /week for 1 hcnr/weck.
II
weekend visit. I5] to
I for all of the above H
I 1]
plants lead/chief op.!r H
25,000 (P1) up to ator must he Class 0 of 0
0.25 IlId) higher.
1 I
H
0
Staffing by Class C or r.
higher operator;
1/2 hour/day for
ch
N
aii
5 days/week anal
a weekend visit.
I or all of the above
plants lead/chief oper-
ator must he Class C;V3
or higher. c0
Ut
1
N d) Category IVel
o M
1 sd
V)
NJ I —
treatment Process Class A I Class Ii Class C — — Class 0 to
a.
10 1100 and above 3.0 11CI) up to 10 liCi) 2.0 IIGI) up to 3.0 HCI) 2,00( sip to 25,000 WI)
trickling filter pro- Staffing by Class C or Staffing by Class C or ! Staffing by class C or Staffir4g by Class 0 or
cess and rotating bio- higher operator: higher operator: tI,Is hcr operator-: higher operator: HH
logical contactors 24 hours/day for 16 hours/day for . I ( hours/day for t 2 nonconsecutive visit:tri
7 days/week. 7 days/week. 5 stays/week and one /week for 1 hour/week. y
Ilse lead/chief opera Los Ilse lead/chief opera Los visit on each weekend X
must be, Class A. must he Class 11, or slay. I.ead!cdslef operator M
hlghes , I-^ must he Class D or 4
I higher.
PCI
en 0.75 IICD up to 2.0 11CI)C7t4
COINSlafringbyClassCory
higher operator:
C]
I boutsiday for El t45stays/week and one
H
visit on each weekend G to
day.
Z VI
N
25,;)00 (]'d) up to 41H
0.75 MCD 71
U
Z
01
Staffing by CI ass C or
higher operator:
I/? hour/slay for
S days/week and
a weekend visit.
N
Ior all of IIe above 1
cn
s0
plants lead/chief open
alar mist he Class C,
or higher.
r L_- — - -------- -- --- --
te) (:14ss1f1e4tl. .. and Marring Ilegulreme tls
for Water Ireatment Plants and Lead/Chief Operators
01
1
a) Category I C1
p
b
lD
Treatment Process Class A Class 0 Class C Class I) w
5.0 111.1) and above 1.0 UGI) up to 5.0 MCI) 0.) MCI) up to 1.0 MCU Hone
Chemical preparation Staffing by Class C or Staffing by Class C or Staffing by Class C or
with filtration includ higher operator: higher operator: higher operator:
Ing lime softening, 24 hours/day for 16 hours/day ror 6 hours/day for M
coagulation, direct 7 days/week. 7 days/week. S days/week and one
filtration. the lead/chief operator the Icad/chier operatne visit on each weekend
must be Class A. must he Class 0, or day.
higher.
y
hi
0.1 MCU op to 0.) MCI) 3 rr
n
Staffing by Class ror g 7
higher operator: d
hovers/day for d t
5 drys/week and one
4 En
visit on each weckeno i 7 to
day. M
C)
less than 0.1 hICI) H
H
0
Staffing by Class C of
I
higher operator:
It 2 hunts/day for
i 5 days/week anti one
visit on each weekend
day.
el
fN
los all of the above
plants lead/chief taper
t0
alar nowt he Class C, to
or Itlyhcr.
u: b) Category II a
I VD
N N
O
N Ircalment. Process Class A Class D Class C Class I)
M
6.5 11GI) and above 1.0 11CD up to 6.5 MD 0.5 11GD up to 1.0 HGD (lone l
Ilcmincrallratlnn Staffing by Class C or Staffing by Class C or Starring by Class C or
7,
Including reverse higher operator: higher operator: higher operator:
osmosis, dcsaliniza- 24 hours/day for 16 hours/day for 6 hours/day for dt
lion, clectrodlolysis 7 days/week. 7 days/week. 5 days/week and one.
and ultra filtration. the lead/cI Icr operalo. the lead/chief operator visit on each weekend
7.
must be Class A. must. be Class I), or day.
higher. 1
t
0.1 11GD up to 0.5 NCD In
p H
Staffing by Class C or
higher operator: C1
hours/day for
5 days/week and one yt
visit each weekend day. O
less than 0.1 NCD U
Staffing by Class C or
higher operator:
1 hour/day for
5 days/week and one I-I
visit on each weekend
O
day.
J
for ail of the above
plants the lead/chief
operator must be Class 0
C, or higher.
c) Category 111
In
1 n
N
Treatment. Process Class A Class Il Class C Class 0
N
8.0 1101) and above 2.0 HG!) up to 8.0 11G0 1.0 HO up to 2.0 HCI) Hone
Staffing by Class C or M
filtration (other than Staffing by Class C or Staffing by Class C or higher operator:
H
category II) Including higher operator: higher operalor: 6 hours/day for
primary treatment or 24 hours/day for 16 hours/day for 5 days/week and one 7
Ion exchange.7 days/week. 7 days/week. visit on each weekend
the lead/chief operalot the lead/chief operator day. d
must be Class A. must be Class I), or t+
higher. b
0.5 1160 up to 1.0 HCI) H
Staffing by Class C or
higher operator: t+
hours/day for
5 days/week and one tn
visit on each weekend t
o day. H
0
0.25 IIGI) up to 0.5 fiC.i) H
Staffing by Class C or
higher operator:
1 hour/day for
5 days/week and one C7
visit on each weekend
day.
1
less than 0.2.5 IICI) r 1
Staffing by Class C or 0
higher operator:
5 visits/week and
one weekend visit .
0
kr:
or all of the .drove
plants lead/chief oprr
alar Wrist be Class C,
or higher.
i1) C.i _ ery IV
J
tQ
lP
N Class C Class D N
Treatment Process Class A Class fl
1170
inn.` 10 110.1) and above 5.0 11G0 up to 10 HCD Water plants serving
the mlminum regulated ti
Primary treatment Starring by Class C or Staffing by Class C or size public water H
includes aeration,
higher operator: higher operator: system up to 0.1 MD..
stabilization, dIsln_ 16 hours/day for 6 hours/day for
ti
V.
fcc:tion).
7 days/week. 5 days/week and one Staffing by a Class D H
the lead/chief operatoe visit on each weekend or higher operator: d
must be Class D, or day.
nonconsecutive visit! t.
week.
1
higher. Z
0 1ICD up to 5.0 MCD lead/chief operator
n
Staffing by Class C or must be Class I), or N
higher operator: higher. V
IA
hours/day for to
5 days/week and one
H
el
Visit on each weekend H
da
C1
o 0
H
1.0 IIC.0 up to 7.0 HCI) OZ
Starring by Class C or
N
higher operator: 7
1 hour/day for 0
5 days/week and one tI)
visit. on each weekend 1
day. M
1
H
Z
0.I 110.0 up to 1.0 HC0 G)
Staffing by Class C or
higher operator: f'
5 visits /week and one I
weekend visit er
sO
to
I or all of the above
plants lead/chief oper-
ator crest be Class C,
or higher.
V• J
e) Cat cgury V
N tD
O N
to
N
Ircatment Process Class A Class D Class C Class D
td
hone Ilene 5.0 HGI) and above 50,000 0'0 up to 0.25
HCI) M
Disinfection only. Staffing by Class C or 7,
higher operator: Staffing by Class D or
6 hours/day for higher operator: b
5 days/week and one 3 nonconsecutive vlsitl
visit on each weekend /week.
day.
n
Water plants serving
r'
3.0 HG0 up to 5.0 HCI) the minimum regulated to
site public water
Staffing by Class C or systems up to 50,000
higher operator: GPO.
I hour/day for
5 days/week and one Staffing by Class 0 or 1-3
visit on each weekend higher operator: p
day. 2 nonconsecutive visit: Z
wcck. y,
0.25 IICD up to ).0 tiGi
For all of the above, cn
Staffing by Class C or lead/chief operator
higher operator: must be Class 6, or d
5 visits/week and one higher. 1,j
weekend visit. Z
0
For all of the above
lJ
plants lead/chief oyer.
Jlnr 'mist he Class C,
or higher.
ATTACHMENT C
FEBRUARY 9, 1998 COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Use-by-Exception for assisted living facility
SUBMITTED BY: George Worley II, Community Development Director
DATE: February 3, 1998
BACKGROUND:
The applicants own and operate an existing adult daycare facility at this location.
The existing facility was permitted by exception in 1992 as shown in the attached minutes.
The applicants propose to operate an assisted living facility for not more than 14 clients in
the remaining portion of the building. The proposed use was not addressed in the original
exception and, in fact, falls under a different enumerated category than the daycare.
Section 24-111 (c) (11) permits hospitals and nursing homes by exception in the CG
district. The definition of nursing home refers to Group Care Homes which appears to
include all of the services proposed by the applicants.
Hospitals and related uses require 1.5 parking spaces per bed in the facility
resulting in the need to designate 21 additional parking spaces on the property. The
existing daycare parking requirement is 1.5 spaces per employee. Seven spaces are
currently required. A total of 28 parking spaces would be required on-site for the
combined uses. Sufficient space is available for these additional spaces although the
spaces need to be designated on-site and confirmed as to size and number by staff.
RECOMMENDATION:
The Community Development Board heard this request and based upon the above
information recommends: Approval of the Use-by-Exception subject to a limit of not more
than 14 residents, the designation on-site of the additional 21 parking spaces and that the
Use-by-Exception be granted to the applicants only and for this location only.
ATTACHMENTS:
1) Application for Use-by-Exception
2) Staff report to the Community Development Board
3) Minutes of the Community Development B.:rd
REVIEWED BY CITY MANAGER: 41kt
AGENDA ITEM NO.
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NUI UT ;uTsd so addy aeeaTd
CITY OF
eeach - wtidacut 800 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233-5445
N1;4
TELEPHONE(904)247-5800
FAX(904)247-5805
SUNCOM 852-5800
Juty 19, 1996
Lena Sturm
100 West 1st Street
Atlantic Beach, FL 32233
re:Use-by-Exception for Adult Day Care Business
Dear Mrs. Strum,
Per your request I am writing to confirm that the above referenced business was granted
a Use-by-Exception by the City Commission of
OWes 1st Street.
City of
The
ExceptionBeach
on ch 9,
was
1992 to operate an adult day care center a
granted to the business to operate at that location only.
If you desire any additional information, please do not hesitate to contact me.
Sincerely,
George Worley, II
Community Development Director
1
January 6 , 1998
I
Re : Property located at 100 West 1st Street, Atlantic Beach,
Florida
To Whom it May Concern:
Please be advised that I , the undersigned property owner of the
above and attached referenced property, do hereby appoint Jamie
Glavich as my authorized agent to act in my behalf for the attached
ZONING EXCEPTION request .
J__,---aeco-/ ,
on Clegg roperty Owner
4)
14.416ac
41'6LX aje....,pt_J--
t/GZLZ(,!e. 6'/a v/c,A_,
Q66 z/ /hod c/ /e-4'a c/
oaCLroytort(e, 3 cs'7
90V- aZ9e. - 960e
FINDINGS OF FACTI
1. Ingress and egress to property and proposedstructuresisadequate. Particular reference is
YES NO
made to automotive and pedestrian safety andconvenience, traffic flow and control and acornincameofcatastrophe
2. Off-street parking and loading is adequate.Particular attention is paid to the item in 1.above and the economic, noise, glare and odoreffectsofthespecialexceptiononadjoiningpropertiesandpropertiesgenerallyinthedistrict1
3. Locations of refuse and service areas arecompatiblewithsurroundingpopertiesandareeasilyaccesnible.
4. Locations,
availability and compatibility ofutilitiesareadequate.
S. Type, dimension and character of screeningandbufferingareadequate.
6. Signs and proposed exterior lighting, withreferencetoglareandtrafficsafety, are inharmonyandarecompatiblewithotherpropertiesinthedistrict.
7. Required yard and other open spaces areadequate.
8. The use is generally compatible with adjacent
properties and other property in the district.
COMMUNITY DEVELOPMENT BOARD REPORT AND RECOMMENDATIONS*
ACTIONS BY THE CITY COMMISSION'
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BOARD
STAFF REPORT
MEETING DATE: January 20, 1998
AGENDA ITEM: # 4. a. Application for Use-by-Exception for a retail flower
shop on property located at 100 Seminole Road,
zoned RG-2, Residential General.
The applicants owns and resides at the above location. They desire to operate
a retail flower shop out of a portion of the residence. The proposed use is not
compatible with the limitations on Home Occupations provided for in Section 24-159
because of the intended advertising, and the expectations of customers visiting the
business location. The applicants propose to construct an addition onto the existing
residence to accommodate the shop and to provide five on-site parking spaces
accessible from alley bordering the south side of their lot.
This property is zoned RG-2, Residential General. The proposed use is clearly
a commercial use. The applicants have been advised of the provisions of Section 24-
159 and specifically advised that the use they seek is not an acceptable residential use
and that it does not constitute a "Home Occupation". The applicants cite the proximity
of commercial general businesses across the alley to the south of their property and to
the west. This situation exists throughout the city where ever commercial and
residential districts abut. The fact that commercial uses are permitted across the street
or alley from a residential lot does not, in itself, constitute grounds for the expansion of
those uses onto the subject property. The expressed intent of placing medium density
residential zoning adjacent to commercial zoning is to buffer the adverse impacts of the
commercial zoning.
The applicants also assert that their proposed use is the highest and best use
for the property. By state and federal court interpretation, the applicants are not
guaranteed the highest and best use for their property, but merely reasonable uses
permitted by the zoning district in which their property lies. With the exception of uses
permitted by Section 24-159, Staff opposes the encroachment of commercial uses into
residential districts. Staff recommends denial of this request.
AGENDA ITEM: # 5. a. Application for Use-by-Exception to operate anPP
assisted living facility with 24 hour resident care at
100 West 1st Street, zoned CG, Commercial General.
The applicants own and operate an existing adult daycare facility at this location.
The existing facility was permitted by exception in 1992 as shown in the attached
minutes. The proposed use was not addressed in that exception and, in fact, falls
under a different enumerated category than the daycare. Section 24-111 (c) (11)
permits hospitals and nursing homes by exception in the CG district. The definition of
nursing home refers to Group Care Homes which appears to include all of the services
proposed by the applicants.
Hospitals and related uses require 1.5 parking spaces per bed in the facility
resulting in the need to designate 21 additional parking spaces on the property. The
existing daycare parking requirement is 1.5 spaces per employee. Sufficient space is
available for these additional spaces on site.
Based upon the above information Staff recommends approval subject to the
designation of the additional 21 parking spaces and that the Use-by-Exception be
granted to the applicants only and for this location only.
MINUTES OF THE COMMUNITY DEVELOPMENT BOARD
OF THE CITY OF ATLANTIC BEACH, FLORIDA
January 20, 1998
7:00 P.M.
CITY HALL
PRESENT Don Wolfson
Robert Frohwein
Mary Walker
Pat Fillmore
Buzzy Grunthal
Dezmond Waters
AND George Worley, II, CD Director
Pat Harris, Recording Secretary
ABSENT Sharette Simpkins
Alan Jensen
Chairman Don Wolfson called the meeting to order and asked for approval of the
minutes from the meeting of December 16, 1997. Upon motion made and seconded the
minutes were approved.
The Chairman recognized and welcomed the newly appointed member Dezmond
Waters.
I.Application for Use-by-Exception filed by Finis and Nicole Bennett to
operate a retail flower shop at property zoned RG2 and located at 100 Seminole Road.
Mr. Bennett introduced himself to the board. He explained that he and his wife
own and reside at the subject property and desire to operate a retail flower shop out of
a portion of the residence. He explained that he had reduced the size of the proposed
addition considerably after his application was submitted. He stated that by reducing
the size of the construction it would save several large trees and reduce parking
requirements. He explained that the property is adjacent to several commercial
businesses and that traffic from delivery trucks was extensive.
Nicole Bennett introduced herself to the board and stated that traffic at the
property would be very limited in comparison with the activity presently in the
neighborhood.
Sarah Bennett introduced herself and stated that she is the mother of the
applicant and would appreciate any consideration the board could offer.
Mr. Gerald Kaufman introduced himself and stated that he is the owner of the
adjacent residential lots and voiced his objection to the application. He stated that the
applicants previously applied to the City Commission and were denied.
Mr. Worley explained to the board that the applicant had previously been denied
a rezoning of the property and this was not the same request.
Mr. Grunthal pointed out to the applicant that the use by exception requested is
not a permitted use by exception in the code of ordinances or in a home occupation.
The Chairman explained to the applicant that the code is very specific as to what
is allowed as a home occupation and the law was very explicit as to what the board can
approve. He further explained to the applicant that the board members are volunteers
and did their best to serve the well being of the community.
After discussion, Mr. Grunthal moved to recommend denial of the request to the
City Commission and Mr. Waters seconded the motion.
After further discussion, the board voted unanimously to recommend denial of the
application with the suggestion that the application fee be refunded to the applicant.
II. Application for Use-by-Exception filed by Watch Care, Inc. to operate an
assisted living facility with 24-hour residential care for elderly persons at property located
at 100 West 1st Street.
Jamie Glavich, agent for Watch Care, Incorporated, introduced herself to the
board and explained that the applicants own and operate an existing day care facility at
the location permitted by exception in 1992. She explained that the applicant desires
to expand the use previously granted to include an assisted living facility with 24-hour
care for Alzheimer patients. She stated that the facility would remain small with no
more than 14 residents.
Ms. Glavich explained that there is room to accommodate the required 21
additional parking spaces on the property but indicated that marking the spaces with
stripes would take away from the residential environment they desired to create. She
also indicated that they would like to reduce the number of required parking spaces.
The board pointed out that the applicant would be required to meet all
requirements regarding parking and landscape unless separate variances were granted
regarding those issues.
After discussion, Mr. Waters moved to recommend the approval of the application
with the provision that there be no more than 14 residents and Mrs. Walker seconded
the motion. The board requested that the applicant attach a site plan to the application
to complete the records for the City. On vote the motion passed unanimously.
Mr. Worley informed the board that a variance was granted to construct an
addition to an existing nonconforming residence at a past meeting and subsequent review
of the matter revealed that improper permitting procedures had occurred. He stated that
the matter has been referred to the building official and that no new building permit will
be issued until the matter is resolved.
ELECTION OF OFFICERS:
The board unanimously reelected Don Wolfson as Chairman and Robert
Frohwein as Vice Chairman.
There being no further business to come before the board on motion duly made
the meeting was adjourned.
SIGNED:
ATTEST:
ATTACHMENT D
FEBRUARY 9, 1998 COMMISSION MEETING
AGENDA ITEM
DATE: February 9. 1998
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Discussion and related action in connection with the City Newsletter
SUBMITTED BY: Maureen King, City Clerk
DATE: February 3, 1998
BACKGROUND: The City has published a quarterly newsletter since 1989. In 1992, to
defray the cost of producing the newsletter, the City Commission hired
CPM, a Public Relations firm to produce the newsletter and sell
advertising, up to 40% of the newsletter. The fees for the advertising were
paid directly to CPM and were used to pay for the printing and to pay
CPM for their services. The city paid the cost of postage and handling.
This arrangement has worked well but we have been advised by Joanne
Morrisseau, the owner of CPM, that she has dissolved the company and
will no longer be able to provide this service to the City. We feel this
would be a good time to review the newsletter and decide what changes, if
any, to make.
STATISTICAL INFORMATION: (Current system)
Number of newsletters printed 6,000
Postage and handling 900.00
Cost of printing (offset by advertising) 0-
Cost of Public Relations firm (offset by advertising)0-
In the event the City Commission wishes to discontinue the advertising, we
estimate that printing would cost in the neighborhood of$1,500.00 per
quarter.
ACTION REQUESTED:
Direct staff regarding the publication of future city newsletters, addressing
the following questions:
Does the City Commission wish to:
1) continue publishing a quarterly newsletter?
2) continue to include advertising, and if so at what
percentage?
3) hire a public relations firm to coordinate publication?
ATTACHMENT E
FEBRUARY 9, 1998 COMMISSION MEETING
February 9, 1998
To: The Honorable Mayor and City Commission
From: Jim Jarboe, City Manager
Re: Commission Goals Setting Sessions
In closed for your consideration are two possible methods for conducting
your goal setting session. Hopefully these two methods will give you
some idea in what direction you would like to proceed.
Please let me know how you would like to proceed.
Respectively Submitted
t
Jo s R. Jarboe
City Manager
E12/2.//1:3`34 1d:dd y04-646-2540 UNFS::L,J rr-xaUi
FAX Tw& SMISSION
CENTER FOR PUBLIC LEADERSH P/UNIVERSITY OF NORTH FLORIDA
4567 ST. JOHN' BLUFF ROAD SOUTH
JACKSOHVIL FL 32224
904/=e 0-2463
FAX: 90- 620-2979
To: Jim Jarboe Date: February 6, 1998
Fax #: 904/247-5805 Pages: 3, including this cover sheet.
From: Nancy Freeman, Program
Coordinator
Subject: Proposal information
COMMENTS:
It was a pleasure speaking with you this miming about your upcoming City Commission
goal-setting activities. I am sending you w :t is probably a more formal proposal than you
need at this point, but it will give a better id-a of what we can do to assist you in this effort.
I also included a proposal for the citizen orkshop for your consideration. We would
suggest the workshop be approximately 21 to 3 hours in length. The fee for this activity
would be $750 which would include facilit_ ors, materials and summary report.
The commission goal-setting retreat is des'!ned to be a one day event that would include
facilitators, materials and summary report. Our fee would be $1000. If you would like to
meet off-site, we can provide a facility at t - UNF campus for the retreat which would be
at no additional cost. For either activity we would want to conduct an extensive interview
with you to further clarify the agenda, loca ion, activities and issues.
We appreciate the opportunity to work wit you on these vital activities, Please feel free
to call me at 620-2463 if you need any ad. itional information.
02/27/1994 10: 00 904-646-2540 UNFSACJ I—AUL nJ
N
rOF
4567 St.Johns Bluff Road,South
IJacksonville,Florida 32224-2645
a (
904)620-2463•Fax(904)620.2975
CENTER FOR PUBLIC LEADERSHIP
Proposed Design
City of Atlantic Beach Citizen's Workshop
February 23, 1998
Purpose Description Proposed Agenda
To offer citizens A 3 part workshop Welcome & Introduction
an opportunity
designed,
Mayor / City Manager
to express to survey citizen prefer-
opinions on City ences in service areas;Service Area Station Survey
services Citizens invited to circulate to each of the 6-10
to prioritize citizen wants service area stations (planning & zoning, recreation, public
for 1998 and; safety, etc.) to answer survey questions on perceived level of
service offered, desired & ideas for improvement
to provide a special open
forum for anyone to voice Survey Results
their interest to the Corn- Preliminary results of survey reported to citizens
mission
1998 Issue Prioritization
Citizens randomly dispersed in groups of 12 to
callectively answer the question, "What are the top 20 issues
for the City of Atlantic Beach this year?" Each group then
narrows list to 10. then to 5, reaching a small group consen-
s.Js each of the three rounds. Each group then reads out its
Ii;t of the top 5 issues to the whole assembly.
Break
All citizens wishing to speak are asked to fill out
curds
Unstructured Comments
Citizens will come to the microphone one at a time
for no more than 5 to 7 minutes to share any ideas not
already expressed
Equal Opportunity/Equal A4cess/Affirmative Action Institution
02/27/1994 10:00 904-646-2540
UNFSACJNvie,44
4 4567 Si Johns Bluff Road,South
Jacksonville,Flo[ida 32224-2645
904)620-2463•Fax(904)620-2975
CENTER FOR PUBLIC LEADERSHIP
Proposed Design
City Commission of Atlantic Beach
Planning Retreat
Purpose Description Proposed Agenda
To set short A one-day retreat de- 9:00 Welcome & Introduction
term and long
signed to ompel the bes
c eative thinking by comm 9:10 Citizen Workshop ResultstermgoalsmissionersforthefuturtAbriefpresentationofideascollectedfrom the previous
based on citizen of the City workshop for citizens
input and
commissioner's 9:30 Strengths, Weaknesses, Threats &
priorities Opportunities Analysis
Commissioners will share the most important driving forces
acting on the City over the next 5 years
10:30 Break
10:46 Issue identification & Prioritization
Based on Citizen input and Commissioners' analysis, top
issues will be prioritized for consideration when setting goals
11:45 Lunch Break
12:16 Goal Setting
Commissioners will exercise creative thinking techniques to
generate and prioritize goals for the future of the City of
Atlantic Beach
12:16 Short Term l Long Term
Goal Development
Commissioners will divide goals into short and long term
categories and refine and define what each goal means and
encompasses
1:16 Break
1:30 Individual Priorities
Commissioners will be given opportunity to share personal
goals for their elective terms
Equal Opponuniry/Equa1 Accetr/Ajftrniarive Action lnstitxtion
COMMISSION GOAL SETTING SESSION
I. Citizen Public Hearing
A. Each citizen at the hearing would be given 5 minutes to present the goals that they would
like to see the Commission implement.
B. Commission would ask questions as needed for further clarification.
C. The Clerk's Office would compile an overall list of the Citizen recommendations.
D. Commission would review list and provide written notes for any information needed from
Staff (cost, legal & etc.). Staff could do a related report if Commission desired.
F. Commission would use citizen data, staff data and other information for Commission
workshop.
II. Staff Preparation Commission Workshop
A. Staff would prepare a report listing information concerning potential goals for the
Commission's Goal Setting Session (Problem, Goal-Objectives, Timetable and Cost).
B. Report submitted to Commission at least a week before Goal Setting Session for review.
C. Commission would request any follow up information needed.
III. Commission Goal Setting Session
A. The Commission would convene as a Committee of the Whole on a Saturday for a 3 to 4
hour session.
B. The City Manager or hired person would act as a facilitator. Brief overview of the process
would be given by the Facilitator.
C. Each Commission would speak for 5 to 10 minutes concerning their Goals. The
facilitator would write each of goals presented and post around the room. Staff would be
available to answer questions.
D. The Commission would then discuss the Goals for an hour. The Facilitator would assist
in combining goals to reduce the number and group similar goals.
E. Through the assistance of the Facilitator the Commission would prioritize the Goals.
IV. Follow-up
A. Staff will prepare a final report for the Commission review.
B. Noted problems, if any, could be worked out before a Commission Meeting at a short
meeting.
C. Final Acceptance will be made at a regular Commission Meeting.
1110 CITY OF ATLANTIC BEACH
COMMISSION MEETING - February 9, 1998
AGENDA
Call to order
Invocation and pledge to the flag
1.Approval of the minutes of the Regular Commission Meeting of January 26, and Special
Called Meeting of February 3, 1998
2.Recognition of Visitors:
A. Presentation of the Audit Report for FY 1996/97
3.Unfinished Business:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRTED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS
4. Consent Agenda:
A. Acknowledge receipt of monthly reports: new occupational licenses, reports from
Code Enforcement, Fire and Recreation Departments (Staff)
B. Bid No. 9798-12 - Award contract to Florida Sports Group in the amount of
2,900.00 to resurface two existing asphalt tennis courts(City Manager)
5.Action on Resolutions:
6.Action on Ordinances:
7.New Business:
A. Public Hearing and action on an application for a Use-by-Exception filed by Watch
Care, Inc., to operate an assisted living facility at 100 West First Street, also described
as Part of Blocks 19 and 20, Section H, Atlantic Beach, Zoned CG(City Manager)
B. Public Hearing and action on an application for a Use-by-Exception filed by Finis and
Nicole Bennett to operate a retail flower shop at 100 Seminole Road, also described
IPas Lot 264, Saltair Section#1, Atlantic Beach, Zoned RG-2 (City Manager)
Page Two AGENDA February 9, 1998
C. Board Appointments: (Mayor)
i) Cultural Arts Board (1)
Appointment to fill the unexpired term of Cecile Purcell (Term expires April
30, 1999)
ii) Recreation Advisory Board (1)
Appointment to fill the unexpired term of Dezmond Waters (Term expires
October 1, 2000)
iii) Code Enforcement Board (1)
Appointment to fill the unexpired term of Ed Martin(Term expires September
30, 1999)
iv) Pension Board of Trustees (1)
Appointment to fill the unexpired term of Ed Martin(Term expires December
31, 1998)
D. Discussion and related action in connection with publication of the City newsletter (City
Clerk/City Manager)
8. City Manager Reports and/or Correspondence:
A. Presentation relative to proposed goal setting session(s)
9.Reports and/or requests from City Commissioners, City Attorney and City Clerk
A. Overview of Florida's Government in the Sunshine Law (City Attorney)
Adjournment
If any person decides to appeal any decision made by the City Commission with respect to any matter considered
at any meeting, such person may need a record of the proceedings,and,for such purpose,may need to ensure
that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon
which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance
to the Commission Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM,Friday,February 6, 1998.
v
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC S s
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE
ROAD, AT 7:15 PM ON MONDAY, FEBRUARY 9, 1998
PRESENT: Suzanne Shaughnessy, Mayor
Richard Beaver
Mike Borno
John Meserve
Theo Mitchelson, Commissioners M S
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AND: James Jarboe, City Manager T C
Alan C. Jensen, City Attorney I 0 Y
O NEN
Maureen King, City Clerk
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The meeting was called to order by Mayor Shaughnessy. The invocation was
given by Karl Grunewald followed by the Pledge of Allegiance to the Flag.
1. Approval of the minutes of the Regular Meeting held
January 26, 1998.
BEAVER X
BORNO X X
Motion: Approve minutes of the Regular Meeting held January 26, ME SERVE X X
1998. MITCHELSON X
SHAUGHNESSY X
There being no additions or corrections to the minutes, the motion carried
unanimously.
Approval of the minutes of the Special Called Meeting of February
3, 1998.
BEAVER X
Motion: Approve minutes of the Special Called Meeting of
BORNO X X
February 3, 1998.
MESERVE X X
MITCHELSON X
SHAUGHNESSY X
There being no additions or corrections to the minutes, the motion carried
unanimously.
2. Recognition of Visitors:
A. City Manager Jarboe introduced Nelson Van Liere, the City's new Finance
Director, and stated that Mr. Van Liere is a CPA who came highly recommended
from the City of Jacksonville Beach where he has been Budget Director for the
past nine years.
On behalf of the citizens and Commission, Mayor Shaughnessy welcomed Mr.
Van Liere to the City.
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February 9, 1998
B. William McGee of 1831 Selva Marina Drive passed out fourteen (14)
photographs (copies of which are attached and made part of this official record
as Attachment A) of ductile iron pipes showing external corrosion which were
removed from the lift station located at Saturiba and Selva Marina Drives. M-.
McGee suggested the city consider utilizing stainless steel pipes when making
replacements, which would save money in the long run.
Mayor Shaughnessy referred the matter to City Manager Jarboe and Staff for
review and asked that he report back his findings at the next meeting.
C. Alan Potter of 374 Second Street read from a letter dated February 9,
1998 addressed to the Commission, which is attached and made part of this
official record as Attachment B. The letter expressed concern that the
Buccaneer Wastewater Treatment Plant expansion will require increased staff
to operate the plant resulting in higher operating costs.
City Manager Jarboe was directed to look into this matter and report back at
the next meeting.
D. J.P. Marchioli of 414 Sherry Drive inquired as to Col. Rice's
schedule for reviewing the Core City Stormwater Improvements.
City Manager Jarboe stated the schedule should be available in approximately
one week.
E. Presentation of the Audit Report for FY 1996/97
Joe Welch, a partner with Purvis Gray and Company, presented the audit
report for FY 1996/97 to the Commission.
Mr. Welch indicated the report complied with all federal, state and local
accounting requirements and he found no weaknesses in the internal controls,
Mr. Welch stated it was a good audit report and then presented a brief
overview of several areas of the report.
Mr. Welch offered to conduct a workshop for new Commissioners, if
necessary.
Commissioner Borno inquired if a summary of the highlights of the audit was
available.
Mr. Welch stated he would submit a summary for the Commission in a week
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February 9, 1998
or so.
3. Unfinished Business:
None.
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND
WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
4. Consent Agenda:
A. Acknowledge receipt of monthly reports: New Occupational
Licenses, Reports from Building, Code Enforcement, Fire
and Recreation Departments (Staff)
B. Bid No. 9798-12: Resurfacing Two Existing Asphalt Tennis
Courts (City Manager)
Mayor Shaughnessy inquired if anyone wished to remove anything from
the consent agenda, and nothing was removed from the consent agenda.
Mayor Shaughnessy then read the items contained in the Consent
Agenda.
BEAVER X
Motion: Award contract for tennis courts to Florida Sports
BORNO x
p MESERVE X X
Group in the amount of$2,900 and approve Consent Agenda MITCHELSON x x
items as presented. SHAUGHNESSY X
There was no discussion and the motion carried unanimously.
5. Action on Resolutions:
None.
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February 9, 1998
6. Action on Ordinances:
None.
7. New Business:
A. Public Hearing and action on an application for a Use-by-
Exception filed by Watch Care, Inc., to operate an assisted living
facility at 100 West First Street, also described as Part of Blocks 19
and 20, Section H, Atlantic Beach, Zoned CG
Motion: Approve Use-by-Exception filed by Watch Care, Inc., to BEAVER X
operate an assisted living facility at 100 West First Street as
BORNO X X
recommended by the Community Development Board and Staff.
MESERVE X
MITHCELSON X X
The Staff Report from Community Development Director Worley SHAUGHNESSY X
dated February 3, 1998, is attached and made part of this official record
as Attachment C).
Mayor Shaughnessy opened the public hearing. No one spoke concerning the
request and the public hearing was declared closed.
There was no discussion and the motion carried unanimously.
B. Public Hearing and action on an application for a Use-by-
Exception filed by Finis and Nicole Bennett to operate a retail
flower shop at 100 Seminole Road, also described as Lot 624,
Saltair Section #1, Atlantic Beach, Zoned RG-2
Mayor Shaughnessy reported the applicants had withdrawn their request at this
time, but it may come back at a future date.
C. Board Appointments:
I) Cultural Arts Board (1)
Appointment to fill the unexpired term of Cecile Purcell
Term expires April 30, 1999)
No appointment was made to the Cultural Arts Board at this time. Mayor
Shaughnessy requested that the Commissioners submit names for
consideration. Mayor Shaughnessy indicated the appointment would be made
during the February 23, 1998 Commission Meeting.
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February 9, 1998
ii) Recreation Advisory Board (2)
Appointments to fill the unexpired term of Dezmond Waters
Term expires October 1, 2000) and Mark Beckenbach
Term expires October 1, 1998)
Mayor Shaughnessy nominated Michael Levine to fill the unexpired term of
Dezmond Waters and Phil Corp to fill the unexpired term of Mark
Beckenbach on the Recreation Advisory Board.
iii) Code Enforcement Board (1)
Appointment to fill the unexpired term of Ed Martin (Term
expires September 30, 1999)
Mayor Shaughnessy nominated Curtis M. Sanders, Jr. to fill the unexpired term
of Ed Martin on the Code Enforcement Board.
iv) Pension Board of Trustees (1)
Appointment to fill the unexpired term of Ed Martin (Term
expires December 31, 1998)
Mayor Shaughnessy nominated Cindy L. Anderson to fill the unexpired term of
Ed Martin on the Pension Board of Trustees.
BEAVER X
Motion: Approve appointments to the Recreation Advisory
BORNO X X
MESERVE A X
Board, the Code Enforcement Board and the Pension Board as MITCHELSON X
nominated by Mayor Shaughnessy. SHAUGHNESSY X
The appointments were unanimously approved by the City Commission.
D. Discussion and related action in connection with publication of the
City Newsletter (City Clerk/City Manager)
City Clerk Maureen King explained that the Public Relations firm of CPM
which published the city's newsletter had dissolved their company and advised
the city they would not be publishing any future newsletters. Mrs. King further
explained the city was now at a position to take a look at the entire process and
see if any changes needed to be made. Mrs. King referenced the questions at
the bottom of her memo dated February 3, 1998, which is attached and made
part of this official record as Attachment D, and asked Commission direction
concerning publication of future newsletters.
City Manager Jarboe commented that the newsletter was a good news vehicle
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February 9, 1998
for finding out what's going on in the city, however, he would like to see less
advertising.
Commissioner Meserve indicated he wanted to keep the newsletter going and
believed the volume of advertising should continue because it picks up two-
thirds of the cost of publishing.
BEAVER X
OBRNOMotion: Find a person, hopefulley a citizen of Atlantic Beach to beMESEERVE X
X
X
the editor, and continue to publish the newsletter using the same MITCHELSON X
format and arrangement. SHAUGHNESSY X
Commissioner Mitchelson inquired as to the profit margin for the publisher
and City Manager Jarboe explained the arrangement. Mayor Shaughnessy
explained the content of the newsletter and stated its publication was a perfect
example of a private - public partnership.
Commissioner Borno inquired if someone from the City reviewed the content
of the newsletter before it was published and City Manager Jarboe stated he
reviewed the newsletter. Commission Borno further stated he would like the
format and arrangement for the newsletter to remain as it is.
J.P. Marchioli commented he would like to see a monthly newsletter
published. Mayor Shaughnessy asked Mr. Marchioli to bring this idea up again
during the Goal Setting Meeting.
Commissioner Borno then inquired how the city was going to solicit
this business.
City Manager Jarboe indicated interest in publishing the newsletter had already
been expressed by Andrea Pennell. Mayor Shaughnessy stated that Pam
Bushnell, who did publicity for First Night, had also expressed an interest.
8. City Manager Reports and/or Correspondence:
A. Presentation relative to proposed goal setting session(s)
City Manager Jarboe passed out information giving the Commission two
suggested methods for conducting goal setting sessions. The first, supplied
by the University of North Florida, offered their suggestions for conducting
the session and included fees. The second, supplied by City Manager Jarboe
suggested an in-house format using the City Manager or local citizen as
facilitator. (The two methods for conducting the Goal Setting Sessions are
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February 9, 1998
attached and made part of this official record as Attachment E.)
A brief discussion concerning the options ensued, and Mayor Shaughnessy
requested the Commissioners submit their preference in writing to the City
Manager by one week from Tuesday morning (February 17, 1998).
B. Town Center Trees
City Manager Jarboe reported that four palm trees, like those on Atlantic
Boulevard, had been planted in Town Center. It was reported that Saturday,
February 21, 1998 would be volunteer day to do other plantings in the area.
C. Mayport Road - Force Main Emergency
A force main emergency was reported with initial findings indicating a
collapse on Mayport Road,just south of the Post Office. City Manager Jarboe
indicated the DEP had been notified and the appropriate action taken to stop
the problem, and he would report back to the Commission as more
information becomes available.
D. Interim Finance Director
City Manager Jarboe and Mayor Shaughnessy recognized the outstanding
work of Jeri Benjamin who is acting as interim Finance Director until Nelson
Van Liere begins work with the City.
9. Reports and/or requests from City Commissioners, City Attorney
and City Clerk
A. Overview of Florida's Government in the Sunshine Law (City
Attorney)
City Attorney Jensen provided a brief overview of the following to the
Commission: City Manager Form of Government, the role of the
Commission as the legislative and policy making body, and the Government in
the Sunshine Law(Chapter 286.011 of the Florida Statutes), which requires a.1
meetings of a public board to be open to the public, that reasonable notice be
given of the meeting, and that minutes of the meeting be kept.
City Attorney Jensen stated he would be happy to answer any questions the
Commissioners might have.
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February 9, 1998
Mayor Shaughnessy asked City Attorney Jensen to explain the Public Records
Law. City Attorney Jensen stated that all public records must be made
available to the public.
It was also explained that any committee meeting, if it only has one member of
the appointed or elected board in attendance may not necessarily fall under
the requirements of the Sunshine Law. However, if two members of the same
board are on a committee, then they would have to comply with the law.
Application of the law to advisory boards, committees, ad hoc committees
and quasi judicial boards was briefly discussed by Mayor Shaughnessy.
Mayor Shaughnessy encouraged the Commissioners to call City Attorney
Jensen should they have any questions concerning the law.
COMMISSIONER MESERVE
Stated he would like to set a date now, if possible, for the Saturday goal
setting session.
It was the consensus of the Commission to hold the meeting on
Saturday, March 14, 1998.
Reported that the next meeting of the Mayport Waterfront Partnership
would take place on Wednesday, February 18, 1998 at 8:00 a.m.
Reported air conditioning had been installed in the building and
painting and signage for the building would be put out to bid in the near
future. It was also reported that the Village of Mayport Sewer Project
would be going out to bid soon.
COMMISSIONER MITCHELSON
As liaison to the Beaches Homeless Coalition, reported on the City of
Jacksonville Beach proposed ordinance to prohibit homeless people
from sleeping in public places within a described boundary. It was
further reported that if a person was found sleeping in the area, they
would either have to voluntarily leave or accept transport to a shelter.
If they refuse, they could be arrested. He pointed out that there could
be problems with enforcement of the ordinance if the shelters are full
which could result in an influx of homeless to neighboring
communities.
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Minutes Pages-9- COMMISSIONERS N D S 0
February 9, 1998
Public Safety Director Thompson stated the City of Atlantic Beach has
an ordinance to address this.
COMMISSIONER BORNO
Reported the Cold Night Shelter Program has been in operation at the
local churches, with average attendance being 25 - 35 people per nigh:.
Commissioner Borno further commented that different people attended
each night, which led him to believe these people were transients, not
homeless.
COMMISSIONER BEAVER
Inquired concerning the city's computer systems and the reported year
2000 issue. City Manager Jarboe stated it was not an issue for the city.
Inquired concerning the maintenance of the racquetball courts at Jack
Russell Park and the reinstallation of the door in the wall surrounding
the court. City Manager Jarboe stated he would investigate
maintenance of the courts and report back his findings. He stated the
door was removed due to the liability involved when children use it
as a means to get to the top of the wall/roof area.
COMMISSIONER MITCHELSON
Stated that Ray Coleman of Beaches Athletic Association had
approached him concerning funding for safety nets by the concession
stand and bleachers. It was reported that the nets would cost
approximately $3,000 and $2,300 had been raised. He inquired if the
city could donate the $700 still needed to buy the nets.
City Manager Jarboe stated he believed the $700 had already been
obtained.
Mayor Shaughnessy stated that if that was not the case, she would like
this matter to be placed on the next agenda.
MAYOR SHAUGHNESSY
Urged citizens to provide their input on their goals for the city during
the goal setting portion of the February 23, 1998 Commission Meeting.
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February 9, 1998
Read a brief article from the February issue of Florida Trend
magazine concerning replacement of the successful Preservation 2000
land acquisition program with a plan to allow the money to be used to
manage state-acquired lands as well as to buy new property.
Mayor Shaughnessy requested that a letter be sent to the Duval County
Delegation supporting the proposal.
Commented the flowers at City Hall looked nice.
Requested that citizens using the Commission Chambers be allowed
access to the Chambers through the walkway at City Hall.
City Manager Jarboe stated he would look into this.
Stephen Kuti of 1132 Linkside Drive commented that newly planted trees
need additional water and inquired if the city could provide water to the new
palms at Town Center
City Manager Jarboe stated he would contact Kelly Elmore of the Genesis
Group, since he believed the contractors are responsible for watering the trees.
J.P. Marchioli of 414 Sherry Drive inquired concerning the bottleneck for
traffic at the corner of Ocean Boulevard and East Coast Drive. Mr. Marchiol.
felt there should be four lanes in that area.
This matter was referred to the City Manager who will report his findings at the
next Commission Meeting.
Mayor Shaughnessy suggested that the traffic light at the corner of Atlantic
and Ocean Boulevards (Town Center) be removed. She requested the City
Manager investigate this and report his findings at the next Commission
Meeting.
Commissioner Beaver stated that there needed to be a permanent "Stop" sig 1
by Al's Pizza. City Manager Jarboe stated that for liability purposes the sign
needed to be placed behind the crosswalk and the city was looking into this
matter.
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February 9, 1998
There being no further discussion or business to come before the Commission,
the meeting adjourned at 8:39 p.m.
VCGLL7 6C yC.acti ..
Suzanne Shaughn sy T"-
Mayor/Presiding Officer
ATTEST:
alAAJ-e-70 (1 ,11
Ma een King, CMC
City Clerk
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